HomeMy WebLinkAboutE-4 Staff Report - Per Capita Grant Pioneer ParkCONSENT ITEM
E-4
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROBERT DELGADILLO, DIRECTOR OF PUBLIC WORKS
DATE: MARCH 6, 2023
SUBJECT: ACCEPT GRANT FUNDING FROM PROP 68 LOCAL PARK REHABILITATION,
CREATION, AND IMPROVEMENTS AND APPROVE THE PURCHASE AND
INSTALLATION OF PLAYGROUND EQUIPMENT AT PIONEER PARK
BACKGROUND:
The California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of
2018 was a result of California voters approving Prop 68, via Senate Bill 5, on June 5, 2018. This
resulted in funds allocated to the City of Azusa, based on both a general per capita basis and an urban
county per capita basis. The total funding available to the City of Azusa is $208,485.
Eligible projects must be capital outlay; that is, acquisition of land, or improvements to existing property
beyond its original condition. Operation, maintenance and repairs are not eligible. On August 16, 2021,
City Council authorized staff to submit an application and designated the City Manager as the
authorized representative for all related documents.
The State has approved our application and Staff has engaged Innovative Playgrounds Co. to design and
install the playground. Innovative Playgrounds Co. is a member of Sourcewell (formerly JPIA) so the
competitive bidding process has already been conducted on the City’s behalf.
RECOMMENDATION:
Staff recommends that the City Council take the following action:
1) Accept $208,485 in Prop 68 Per Capita Grant Program funds; and,
2)Waive the competitive bid process as authorized under Azusa Municipal Code Section 2.521(a)
and approve the purchase and installation of new playground equipment at Pioneer Park by
Innovative Playgrounds Co. in the amount of $290,276.62, which includes a 10% contingency.
Approved
City Council
3/6/2023
Pioneer Park Playground Replacement
March 6, 2023
Page 2
ANALYSIS:
The playground equipment at Pioneer Park has fallen into a state of disrepair due to age and use.
Replacement of the playground equipment was established as a high priority by the Parks and
Recreation Commission. As the Prop 68 Per Capita Grant funds became available to cover the cost, staff
began the process of completing the steps required to secure the funding.
The theme chosen is a nature concept with brightly colored playground equipment. An all-new
component called Movement Play is integrated into the design for fun, exercise, development and play,
which is kid-powered and packed with games. This is the first of its kind in an Azusa Park. Kids and
adults will love it; everyone will move, sweat, laugh and engage together.
ENVIRONMENTAL REVIEW
The proposed project is exempt from environmental review pursuant to the California Environmental
Quality Act (Pub. Resources Code, §§21000 et seq.) (“CEQA”) and the State CEQA Guidelines
(Cal. Code Regs, tit. 14, §§ 15000 et seq.). Specifically, the proposed project qualifies for a Class I
Categorical Exemption (State CEQA Guidelines, § 15301), which applies to the operation, repair,
maintenance, permitting, leasing, licensing, or minor alteration of existing public structures,
facilities, mechanical equipment, or topographical features, involving negligible or no expansion of
existing former use. The subject project would rehabilitate equipment to meet current standards for
safety and provide for improved safety or health protection devices in conjunction with existing
structures and facilities.
FISCAL IMPACT:
There is no fiscal impact to the General Fund associated with the recommended actions. Total estimated
project costs for the Pioneer Park Playground Replacement are $290,276.62. This includes the purchase
and installation of the playground equipment and 10% contingency. The Prop 68 Per Capita Grant
amount of $208,485 requires a 20% match since the project area is not considered to be in a
disadvantaged community. The balance of funds required ($81,791.62) are available in Fund 19, the
Quimby Fund. Upon approval, Staff will prepare the necessary budget amendments.
Prepared by: Reviewed by:
Nikki Rosales Robert Delgadillo
Senior Management Analyst Director of Public Works
Fiscal Review by: Reviewed and Approved by:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager
Attachment:
1. Innovative Playgrounds Co. Quotation for Pioneer Park, including renderings
Attachment 1