HomeMy WebLinkAboutE-5 Staff Report - CM Signed Contracts March 2023CONSENT ITEM
E-5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES
DATE: MARCH 20, 2023
SUBJECT: PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS EXECUTED BY
CITY MANAGER
BACKGROUND:
On January 18, 2022, the City Council adopted Ordinance No. 2021-09 amending and restating Article VII,
Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase of projects, supplies,
services and equipment. Section 2-538 (c)(2) includes a provision that a list of contracts and their amounts be
provided to the City Council when the City Manager/Purchasing Officer executes contracts within the
authority limit of $50,000 or less.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Receive and file the list of purchase orders.
ANALYSIS:
On January 18, 2022, the City Council adopted Ordinance No. 2021-09 amending and restating Article VII,
Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase of projects,
supplies, services and equipment. The amendments provide more effective and efficient procurement
processes. This includes an increase to the formal bidding procedures and thresholds for the City
Manager to award contracts up to $50,000 for professional services, supplies and equipment.
Approved
City Council
March 20, 2023
CM Signed Contracts
March 20, 2023
Page 2
Since last reported to Council, five (5) purchase orders have been issued by the City Manager for
contracts under $50,000 or below as follows:
Vendor Name
PO
Amount Fund Agreement Type Purpose Number /
Date
NV5, Inc. 038584
1/26/23 $44,975.00 33
Professional
Services
Agreement
Research, Survey, Plan,
Prep and Estimates for
Underground Line
Extension on Gladstone
Ave
Altec Industries,
Inc.
038597
2/2/23 $49,999 33 Blanket Purchase
Order
Materials, Small Tools
and Safety Gear
RHA Landscape
Architects Planners,
Inc.
038614
2/8/23 $24,830 10
Professional
Services
Agreement
Dog Park Design Services
PSA Printing &
Mailing, Inc.
038615
2/8/23 $32,960.41 24 Letter of
Agreement Spring City Guide
Eide Bailly, LLP 038704
3/1/23 $50,000 10
Professional
Services
Agreement
Forensic Accounting
Services for PD
FISCAL IMPACT:
The individual contract amounts and funding sources are listed above for City Manager Signed
Contracts. Inventory items will be charged to the Light Division once checked out with the appropriate
account number.
Prepared by: Reviewed and Approved:
Adriana Garcia Talika M. Johnson
Purchasing Agent Director of Administrative Services
Reviewed and Approved:
Sergio Gonzalez
City Manager