HomeMy WebLinkAboutE-5 Staff Report- Increase Blanket PO 037794 - BBKCONSENT ITEM
E-5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: JOSE D. JIMENEZ, DIRECTOR OF ECONOMIC & COMMUNITY DEVELOPMENT
DATE: APRIL 3, 2023
SUBJECT: REQUEST TO INCREASE FISCAL YEAR 2022/2023 BLANKET PURCHASE ORDER
WITH BEST BEST & KRIEGER, LLC. FOR LEGAL SERVICES PROVIDED TO THE
CITY OF AZUSA COMMUNITY IMPROVEMENT DIVISION
BACKGROUND:
In accordance with the Contract provisions of Sec. 2-518 (a) of the Azusa Municipal Code, contracts over
$50,000 require the review and consideration of the City Council. The Community Improvement Division
is requesting authorization to increase the Community Improvement Division’s Fiscal Year 2022/23
Blanket Purchase Order (“BPO”) 037794 from $45,000 to $73,000 for legal services performed by Best
Best & Krieger, LLC. This request can be accommodated through the previously approved Department
budget.
RECOMMENDATIONS:
Staff recommends that the City Council take the following actions:
1)Waive the competitive bidding process as authorized under Azusa Municipal Code Section.
2-517(a) (14) – Attorney Services; and
2)Approve the increase of Blanket Purchase Order 037794 with Best Best & Kreiger, LLC. in the
amount not-to-exceed $73,000 for Legal Services.
ANALYSIS:
The City of Azusa’s Community Improvement Division works concurrently with Best Best & Kreiger for
legal services relating to code enforcement matters within the City. When dialogue initiated to fund this
purchase order, an estimate was derived based on the anticipated needs of the City at the start of the fiscal
calendar. As the year has progressed, Community Improvement Staff has been at the forefront of various
code-related matters, this has resulted in the need of the Division to work closely with BBK to obtain legal
Approved
City Council
April 3, 2023
Request to Increase Fiscal Year 2022/2023 Blanket Purchase Order - BBK
April 3, 2023
Page 2
resources to aide in the compliance process, such as the case that recently went to the City Council
regarding an abatement matter. Therefore, staff is requesting that the City Council consider and determine
that this request is in compliance with the Contract provisions of Sec. 2-518 (a) of the Azusa Municipal
Code and increase BPO 037794, not to exceed $74,000.
FISCAL IMPACT:
Funding for this request was included in the FY2022-23 approved budget under the Economic and
Community Development’s Account Number 1035643000-6301.
Prepared by: Reviewed by:
Rick McMinn Jose D. Jimenez
Community Improvement Manager Director of Economic & Community
Development
Fiscal Review by: Reviewed and Approved by:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager