HomeMy WebLinkAboutAgenda - April 17, 2023
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AGENDA
REGULAR MEETING OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
OF THE CITY OF AZUSA
AZUSA AUDITORIUM MONDAY, APRIL 17, 2023
213 EAST FOOTHILL BOULEVARD 6:30 P.M Closed Session
AZUSA, CA 91702 7:30 P.M. Meeting
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH EDWARD J. ALVAREZ
MAYOR PRO-TEM COUNCILMEMBER
JESSE AVILA, JR. ANDREW N. MENDEZ
COUNCILMEMBER COUNCILMEMBER
6:30 P.M.
1. Call to Order
2. Roll Call
CLOSED SESSION
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council
Chambers to take public comment on the closed session items only. General public comment will be provided
for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government
Code, Section 54956.8.
City Negotiators: Sergio Gonzalez, City Manager
Property Address: 16 acre parcel located north of the Los Angeles County spreading grounds, which
are north of Sierra Madre and west of Azusa APNs 8684-013-909, 8684-013-923,
and 8684-013-904.
Negotiating Parties: Edwin Fuels, LLC, Carlos Ramos – Chief Operating Officer
Under Negotiation: Price and Terms for Lease
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2. CONFERENCE WITH LEGAL COUNSEL – POSSIBLE INITIATION OF LITIGATION Pursuant
to California Government Code, Section 54956.9 (d)(4).
2 Potential Cases
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY, THE
PUBLIC FINANCING AUTHORITY
NOTICE TO THE PUBLIC FOR REGULAR MEETING.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to
each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies
for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda
Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak during the Public Participation
portion of the Agenda or on a Public Hearing item, shall fill out a card requesting to speak and shall submit it to the City
Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may submit written
public comments by emailing PublicComment@azusaca.gov. Emailed public comments are due by 5:30 p.m. and shall be
limited to no more than 250 words. Written public comments will be provided to the City Council and will be part of the
record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-Online, or on
Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a
"project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has
the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably
foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public
agency, a private activity that receives any public funding, or activities that involve the public agency's issuance
of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code §
21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their
appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is
listed, it has been determined that the action does not constitute a “project” under CEQA.
A. PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation – Pastor Daniel Simonson, Christbridge Immanuel Church
5. Closed Session Report by the City Attorney
CEREMONIAL
1) Proclamation proclaiming April 16-22, 2023 as California Mosquito Awareness Week in the City of Azusa
2) Proclamation proclaiming April 28, 2023 as Arbor Day in the City of Azusa.
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B. PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed
on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board
about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the
Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a
subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption
for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the
speaker or responses to the speaker's questions or comments may be handled after the speaker has completed
his/her comments. Public Participation will be limited to sixty (60) minutes.
C. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. City Manager Communications.
2. Air Quality Update Presentation by South Coast Air Quality Management District – Michael A. Cacciotti,
Governing Board Vice Chair.
D. SCHEDULED ITEMS
1. CONSIDERATION OF A SPECIAL EVENT PERMIT APPLICATION BY A5 EVENTS ON
BEHALF OF ONELEGACY TO CONDUCT A ONE AND FIVE KILOMETER RUN-WALK
FAMILY FESTIVAL IN CONJUNCTION WITH AZUSA PACIFIC UNIVERSITY AND ADOPT A
RESOLUTION AUTHORIZING THE TEMPORARY CLOSURE OF CERTAIN CITY OF AZUSA
STREETS IN THE ROSEDALE AREA.
RECOMMENDED ACTION:
1) Authorize the City Manager to execute the Special Event Permit Agreement for OneLegacy’s Donate
Life 1K/5K Run Walk, operated by A5 Events, in a form acceptable to the City Attorney, on behalf of
the City;
2) Authorize the City Manager to execute the Reimbursement Agreement for OneLegacy’s Donate Life
1K/5K Run Walk, operated by A5 Events, in a form acceptable to the City Attorney, on behalf of the
City; and
3) Adopt Resolution No. 2023-C19 authorizing the closure of certain City of Azusa streets as discussed
hereing for a limited time, in order to allow for the event to take place.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
2. CONSIDERATION OF APPROVAL OF A SPECIAL EVENT PERMIT APPLICATION AND
WAIVER OF FEES BY AZUSA HIGH SCHOOL TO ALLOW FOR A PUBLIC FIREWORKS
DISPLAY AT AZUSA HIGH IN CONJUNCTION WITH A COMMENCEMENT CEREMONY ON
JUNE 6, 2023.
RECOMMENDED ACTION:
1) Consider and approve Azusa High School’s request for a Special Event Permit to allow for a one-time
firework display in conjunction with commencement activities on June 6, 2023;
2) Authorize the City Manager to execute the Special Event Permit Agreement with Azusa High School in
a form acceptable to the City Attorney, on behalf of the City; and
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3) Make a finding that the community at large will receive a public benefit from the expenditure of funds
for the recommended items and waive associated costs.
Total Cost: $5,750 (Waived Fees) Is the Cost of this item budgeted? No
Fund/Account No: N/A
E. CONSENT CALENDAR – CITY COUNCIL
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered
under SPECIAL CALL ITEMS.
1. MINUTES OF THE SPECIAL MEETING FEBRUARY 27, 2023.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED MARCH
30, 2023 THROUGH APRIL 12, 2023.
RECOMMENDED ACTION:
Adopt Resolution No. 2023-C20 allowing certain claims and demands and specifying the funds out of which
the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules
and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
4. APPROVE AREA D REGIONAL COMMUNITY EMERGENCY REPSONSE TEAM (CERT)
MUTUAL AID AGREEMENT.
RECOMMENDED ACTION:
Adopt the Area D CERT Mutual Aid Agreement; and Authorize the City Manager to execute the agreement,
in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
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5. AWARD OF POLICE TOWING SERVICES CONTRACT.
RECOMMENDED ACTION:
Award contracts per Request for Proposals (RFP) for Police Tow, Impound and Referral Tow Services to:
a. Royal Coaches Auto Body & Towing, 208 N. Aspan Ave., Azusa, California 91702; and
b. Jan’s Towing, 1045 W. Kirkwall Ave., Azusa, California 91702
Authorize the City Council to approve the Professional Services Agreement for the contract with Royal
Coaches Towing and Jan’s Towing for tow truck services; and Authorize the City Manager to authorize the
extension of the contracts for three additional one-year terms upon recommendation from the Police
Department.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
6. AUTHORIZATION TO ISSUE CITY SERVICE REQUEST WITH LOS ANGELES COUNTY
PUBLIC WORKS FOR THE VINCENT COMMUNITY BIKEWAYS PROJECT.
RECOMMENDED ACTION:
Authorize the Director of Public Works/City Engineer to issue a City Service Request with Los Angeles
County Public Works for the Vincent Community Bikeways Project for an amount not to exceed $43,400.
Total Cost: $43,400 Is the Cost of this item budgeted? Yes
Fund/Account No: Utility Mitigation funds (1355000661-6399)
7. RESOLUTION AUTHORIZING AWARD OF CONTRACT FOR THE 2022 AND 2023
RESIDENTIAL ROADWAY REHABILITATION PROJECT; REJECTION OF BID PROTEST;
AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH WILLDAN FOR
INSPECTION SERVICES.
RECOMMENDED ACTION:
Adopt a Resolution No. 2023-C21 authorizing an award of contract in the amount of $2,558,716, which
includes a 10% contingency for potential change orders as needed, to the lowest responsible bidder, Toro
Enterprises, Inc., submitting a responsive bid; Reject the bid protest from the second lowest bidder, Kalban.;
Approve a professional services agreement in the amount of $56,012.00, which includes a 10% contingency
for potential change orders as needed, to Willdan; and Authorize the City Manager to execute the project
contract, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost (Construction): $2,558,716.00, (Inspection Services): $56,012.00
Are the cost of these item budgeted? Yes
Fund/Account No.: SB1-Road Maintenance & Rehabilitation Account Funds (Acct. 05-80-000-661-
7120/66123A-7120); SB1-Road Maintenance & Rehabilitation Account Funds (Acct. 05-80-000-661-
7120/66123C-7120); Citywide Sidewalk Improvements (Acct. 10-80-000-662-7120/66222B-7120);
Professional Engineering Services (Acct. 1055651000-6399)
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8. REQUEST TO APPROVE PURCHASE ORDER WITH LOS ANGELES COUNTY REGISTRAR-
RECORDER/COUNTY CLERK FOR ELECTION SERVICES ASSOCIATED WITH
CONDUCTING THE NOVEMBER 8, 2022 GENERAL MUNICIPAL ELECTION FOR THE CITY
OF AZUSA.
RECOMMENDED ACTION:
Approve the Purchase Order and Invoice No: 23-2071 with Los Angeles County Registrar-Recorder/County
Clerk in the amount of $74,119.32 for Conducting the November 8, 2022 General Municipal Election.
Total Cost: $74,119.32 Is the Cost of this item budgeted? Yes
Fund/Account No: Election-1015210000-7060.
9. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE
MONTH OF FEBRUARY 2023.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Report for the month of February 2023.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
10. AWARD A CONTRACT FOR THE ARROW HIGHWAY PARKWAY & MEDIAN LANDSCAPE
IMPROVEMENTS PROJECT – PHASE II; AND ENTER INTO A MEMORANDUM OF
UNDERSTANDING WITH THE CITY OF COVINA.
RECOMMENDED ACTION:
Award a contract in the amount of $1,945,183.73, which includes a contingency in the amount of
$105,125.48 for potential change orders as needed, to KASA Construction; Authorize the City Manager to
execute a Memorandum of Understanding with the City of Covina for a not to exceed amount of
$698,569.70 for the construction of the Arrow Highway Parkway and Median Landscape Improvements
within Covina’s jurisdiction; and Authorize the City Manager to execute contracts, in a form acceptable to
the City Attorney, on behalf of the City.
Total Cost: $1,945,183.73 Is the Cost of this item budgeted? No, but there is available funding and will be
added after Council approval. Fund/Account No: LACMTA Local-Return Funds per Exchange Agreement
(STP-L Funds Balance) Measure M Funds.
11. AZUSA POLICE DEPARTMENT PARKING LOT IMPROVEMENT BLOCK WALL AND
ENTRY GATES.
RECOMMENDED ACTION:
Approve a purchase order with Robert’s Iron Works Inc. in an amount not-to-exceed $98,265.00 and a 10%
contingency not-to-exceed $9,826.00 for potential change orders as needed.
Total Cost: $98,265.00 Is the Cost of this item budgeted? Yes
Fund/Account No: CIP Budget 4680000310 7120 31023B 7120
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12. APPROVE PROPOSAL AND AUTHORIZE THE CITY MANAGER TO ENTER INTO A FIVE
YEAR CONTRACT WITH LENSLOCK TO PROVIDE SECURITY CAMERAS FOR THE
LIBRARY, CITY HALL AND SENIOR CENTER.
RECOMMENDED ACTION:
Approve the proposal for Lenslock security camera system; Authorize the City to enter into a Professional
Services Agreement with Lenslock to complete the security camera project; and Authorize a budget
amendment for an increase of $199,828.13 over the course of the five year contract to cover the cost of the
contract with Lenslock in the amount not to exceed one hundred ninety-nine thousand eight hundred twenty-
eight dollars and thirteen cents.
Total Cost: $199,828.13 (39,965.62 Annually) Is the Cost of this item budgeted? No for first year – Yes in
subsequent years 2-5. Fund/Account No: 10-20-310-000-6563.
F. ADJOURNMENT
UPCOMING MEETINGS:
May 1, 2023, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting
May 15, 2023, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city
meeting, please contact the City Clerk at 626-812-5229. If possible, notification should be submitted at least
three (3) working days prior to the meeting when special services are needed in order to assist staff in
assuring that reasonable arrangements can be made in time.
CERTIFICATION
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under
penalty of perjury that a true, accurate copy of the foregoing agenda was posted on April 13, 2023, seventy-two
(72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.;
the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the
City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.azusaca.gov.
______________________________________
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk’s Office