HomeMy WebLinkAboutE-11 Staff Report - PD Parking Lot AgendaCONSENT ITEM
E-11
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROCKY WENRICK, CHIEF OF POLICE
DATE: APRIL 17, 2023
SUBJECT: AZUSA POLICE DEPARTMENT PARKING LOT IMPROVEMENT BLOCK
WALL AND ENTRY GATES
BACKGROUND:
Over the past ten (10) years the Azusa Police Department has expanded its fleet and increased its
sworn and civilian staffing. These increased numbers in both personnel and property have made it
difficult for Azusa Police Personnel to meet its increased parking demands within its existing
secured parking facility. Our current employee parking area is also shared with Azusa Police
Vehicles. The increased personnel and fleet numbers have caused employees to park in an
unsecured parking lot adjacent to the Azusa Police Department. This creates an increased safety
risk for all Police Department employees.
The recommended action would approve a purchase order for the construction of an additional
secured parking area for Azusa Police Personnel, as well as additional secured parking for both
police and city fleet vehicles.
RECOMMENDATIONS:
Staff recommends that the City Council take the following action(s):
1) Approve a purchase order with Robert’s Iron Works Inc. in an amount not-to-exceed
$98,265.00 and a 10% contingency not-to-exceed $9,826.00 for potential change orders
as needed.
Approved
City Council
April 17, 2023
Police Department Parking Lot Improvements and Expansion Project
April 17, 2023
Page 2
ANALYSIS:
The construction of an additional secured parking area for Azusa Police Personnel as well as
additional secured parking for both police and city fleet vehicles would enhance the security of
employee’s personal property as well as city property. Also, with the expanded secured parking
area, improvements would enhance the safety and security of city employees.
The Azusa Police Department contacted three (3) different construction companies and requested
a bid for the Azusa Police Department parking lot improvement block wall and entry gates project.
The following results were received and determined to be in conformance with the requested scope
of work. It is recommended that the purchase order is approved for Robert’s Iron Works Inc., the
lowest responsible bidder.
Summary of Bids:
Bid No. Company: Total Amount:
1 Robert’s Iron Works Inc. $98,265.00
2 Fresh Generation Incorporated $114,646.00
3 DPD Construction No Bid Submitted
Staff recommends approving the Purchase Order for Robert’s Iron Works Inc. in the amount of
$98,265.00 with a 10% contingency for unforeseen conditions.
FISCAL IMPACT:
Funds for this project were approved and available in the FY 2022-2023 Adopted CIP Budget. The
FY2022-2023 approved budget account number is: 4680000310-7120/31023B-7120.
Prepared by: Reviewed by:
Sam Jauregui / Chris Grant Rocky Wenrick
Jail, Fleet and Facilities Coordinator / Police Captain Chief of Police
Fiscal Review by: Reviewed and Approved by:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager
Attachments:
1) Diagram Image
2) City of Azusa Summary of Price Quotations
1. Dept. Head approval required 5. Letter of Agreement 9. Professional Svcs Agreement
2. City Manager approval required 6. Equip. Purchase Contract 10. Public Works Contract
3. City Council/Util. Board approval required 7. Maintenance Agreement 11. Exercise reasonable purdence in seeking price quotes
4. City Attorney approves as to form 8. Formal Bid Process 12. Enterprise Fund (Electric, Water, Wastewater)
(Note: All requisiions require Division Head's approval. Item 4 to 10 require Contract Checklist Form)
$
1 $
2 $
3
Prepared by:Sam Jauregui Date:
Requested by:Sam Jauregui Date:
Div. Head Approval:Date:
Dept. Head Approval:Date:
City Manager Approval:Date:
City Council/Util. Board Approval:Date:
$5,000 - $25,000 (1,2,3,9)
Zip:
$5k - $125k (1,2,3,10)
$5k - $150k Ent Fund
(1,2,3,10,12)
Over $25,000 (1,2,3,4,8,9)
801 N. Loren Ave.
Over $25,000 (1,2,3,4,6,8)Over $25,000 (1,2,3,4,7,8)Over $125,001 (1,2,3,4,8,10)
Over $150,001 Ent Fund
(1,2,3,4,8,10,12)
$5,000 - $25,000 (1,2,3,7)
Office Use - P.O. Requisition No.:
98,265.00
3/13/23
Robert's Iron Works Inc.
Azusa, Ca.
626-969-4951
Budget Acct. #:
Luis Chavez
Telephone
Riverside, Ca.
98,265.00
114,646.00
Contact
Covina, Ca.
Vendor
Fresh Generation Incorporated
Mark Drop
Contact
951-360-9005
City, State
Contact
Vien Tran
DPD Construction
Vendor
Azusa, Ca.Robert's Iron Works Inc.
626-969-4951
Vendor
Tax ID: (Required for
New Vendor)
Vendor No.:
Descriptions:
Award To:
Tel:
626-334-9451
Address:
City, State:
Parking Lot Improvement (Entry Gates And Access)
91702
3/13/23
Supplies & Equip.
3 written quotes
Exercise reasonal
prudence (11)
$5,000 - $25,000 (1,2,11)
Formal bid
3/13/23
Never Submitted Quote
Telephone
City, State
Telephone
424-210-0776
City, State
Fax:
Date:
City of Azusa
Summary of Price Quotations
Up to $4,999.99 (1)Up to $4,999.99 (1)Up to $4,999.99 (1)
Maint. Svcs.Professional Svcs Public Projects
Up to $4,999.99 (1)
E-11 Requesition 2023 Gates (Quotes Summary Form)