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HomeMy WebLinkAboutE-3 Staff Report - Council HR Action ItemsCONSENT ITEM E-3 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES DATE: APRIL 17, 2023 SUBJECT: HUMAN RESOURCES ACTION ITEMS BACKGROUND: The recommended action approves Personnel Action Requests reviewed and recommended by the Personnel Board. RECOMMENDATIONS: Staff recommends the City Council take the following actions: 1)Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). ANALYSIS: The Personnel Board reviewed the following recommendations of City Staff and approved the following actions in accordance with the City of Azusa Civil Service Rules: A.NEW APPOINTMENT – The following appointment has been requested by the appropriate Department Head pursuant to the Rules of the Civil Service System, Section 5.7.5 Appointment: DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE RANGE/STEP BASE MO. Economic and Community Development Director Knarik Vizcarra Planning Manager TBD – Pending Background 3213/05 $10,889.96 Utilities Kay Minn Associate Electric Utility Engineer TBD – Pending Background 4222/04 $8,528.68 Approved City Council April 17, 2023 Human Resources Action Items April 17, 2023 Page 2 B. MERIT INCREASES AND/OR REGULAR APPOINTMENTS: Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8.2 Regular Appointment Following Probationary Period, Department Head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as follows: C. PROMOTION – The following promotional appointment has been requested by the appropriate Department Head pursuant to the Rules of the Civil Service System, Section 12.2 Promotion: D. CLASS SPECIFICATION REVISION – The following job specifications have been reviewed and approved by the respective bargaining units and are being proposed in order to meet the business needs of the Department: CLASSIFICATION BARGAINING GROUP RANGE STEP 1 BASE MO. STEP 5 BASE MO. Engineering Associate ACEA 4222 $7,367.39 $8,955.11 E. CLASSIFICATION TITLE CHANGE – The following classification specification has been reviewed and approved by the respective bargaining unit and is being made in accordance with the City of Azusa Rules of the Civil Service System, Section 3 Position Classification: CLASSIFICATION BARGAINING GROUP RANGE STEP 1 BASE MO. STEP 5 BASE MO. From: Engineering Associate To: Associate Engineer ACEA 4222 $7,367.39 $8,955.11 F. NEW CLASS SPECIFICATION – The following job specification has been reviewed and approved by the respective bargaining unit and is being proposed in order to meet business needs of the Departments: DEPT NAME CLASSIFICATION TYPE OF ACTION / EFFECTIVE DATE RANGE/STEP BASE MO. Police Jeffrey Wold Police Officer Merit Increase 01/26/2023 6101/05 $8,501.23 Library Aryanna Cabrera Library Assistant III Merit Increase 04/04/2023 4150/03 $4,104.32 Library Alyssa Congdon Library Assistant III Merit Increase 04/04/2023 4150/03 $4,104.32 Information Technology Elizabeth Guardado Administrative Assistant Regular Appointment/ Merit Increase 04/03/2023 4174/05 $5,666.15 Public Works Juan Carlos Park Maintenance Worker III Regular Appointment/ Merit Increase 02/08/2023 8209/04 $5,396.33 DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE RANGE/STEP BASE MO. Utilities Mark Silva From: Electric Crew Supervisor To: Electric Distribution Supervisor 04/30/2023 5423/05 $13,895.21 Human Resources Action Items April 17, 2023 Page 3 CLASSIFICATION BARGAINING GROUP RANGE STEP 1 BASE MO. STEP 5 BASE MO. Senior Community Resource Specialist ACEA 4179 $5,127.71 $5,653.30 G. RECLASSIFICATION – The following reclassification is requested by the respective Department Head and is being made in accordance with the City of Azusa Rules of the Civil Service System, Section 3.8. Reclassification. DEPARTMENT NAME CLASSIFICATION FROM/TO EFFECTIVE DATE RANGE/STEP BASE MO. SALARY Library Sandra Monge From: Community Resource Specialist To: Senior Community Resource Specialist 05/01/2023 From: 4158/05 $4,875.50 To: 4179/05 $6,236.76 H. SEPARATION/RETIREMENT – The following separations is submitted for informational purposes: DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE Utilities Anthony Solis Customer Service Representative III 04/20/2023 FISCAL IMPACT: All proposed changes were approved with the FY 2022/23. Adopted Budget and/or are able to be absorbed with anticipated salary savings. Prepared by: Reviewed and Approved: Talika M. Johnson Sergio Gonzalez Director of Administrative Services City Manager Attachments: 1) Associate Engineer job specification (redline) 2) Associate Engineer job specification (clean) 3) Senior Community Resource Specialist job specification ACEA Range: 4222 Date Adopted: 11-02-1992 Revised 04-17-2023 CITY OF AZUSA ASSOCIATE ENGINEERING ASSOCIATE DEFINITION Under limited supervision, performs a variety of field and office professional civil engineering work; plans, designs, and reviews the construction of projects; performs technical studies; performs related duties as required. CLASS CHARACTERISTICS Incumbents of this class perform journey level assignments and are responsible for independent engineering analysis and recommendations. Incumbents may supervise the work of lower level staff performing inspections of public works facilities or sub-professional engineering work. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Performs contract administration of projects including the technical review and approval of project plans, designs, and construction; evaluates project proposals and recommends award of contract. Performs inspections of construction projects; makes field inspections of existing structures to determine adequacy and estimate stabilizing requirements; meets with contractors to resolve items of non-compliance. Investigates complaints, conducts technical studies and prepares reports and recommendations related to civil engineering projects, such as capital improvement projects, and other specialized studies. Reviews and approves proposed residential, commercial, and industrial developments by checking site plans and tentative and final subdivision maps for compliance with appropriate regulations; prepares conditions of approval. Conducts field surveys and operates a variety of survey equipment; measures distances and establishes elevations; prepares survey reports. Prepares engineering reports; supervises the collection and management of data; conducts studies; investigates complaints of safety issues and makes recommendations. Prepares capital improvement project plans, specifications, and estimates for a variety of projects. MARGINAL FUNCTIONS These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. QUALIFICATIONS GUIDELINES Education and/or Experience: Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include a bachelor's degree or equivalent, with major Attachment 1 Associate Engineer Class Specification 2 Formatted: Font: Italic work in civil engineering or closely related field, and two years of progressively responsible professional experience in civil engineering or a closely related field. Knowledge and Skills: Thorough knowledge of engineering principles and practices as applied to planning and development, design, and construction; methods and techniques utilized in the preparation of project designs and related plans, specifications, and cost estimates; related federal and state laws, ordinances, and regulations. Working knowledge of the methods and techniques of supervision. Ability to communicate clearly and concisely, both orally and in writing; keep accurate records; analyze data and information and draw logical conclusions; perform professional engineering work; use and care for engineering and drafting instruments and equipment; conduct inspections of projects; perform engineering calculations; conduct traffic surveys; prepare engineering plans; communicate effectively with a variety of personnel and establish/maintain effective working relationships; explain and apply policies and procedures; interpret and apply rules, regulations, legislation and policies; understand and follow verbal and written directions; work independently; perform survey work and use a variety of surveying instruments; operate a computer and use a variety of computer software. Ability to design and draft Public Works Projects of all types, including but not limited to street improvements, storm drain and sewer plans, prepare project specifications and certify their correctness. Perform technical research and make detailed analysis and prepare reports; assume responsibility for an assignment in general terms, where the objective only is given, and to conceive, plan, and carry out a reasonable solution. Assist in budget preparation, supervise and coordinate the work of professional and sub-professional engineering personnel; establish cooperative working relationships and communicate effectively verbally and in writing. SPECIAL REQUIREMENTS Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record; a valid certificate of registration as a Civil Engineer issued by the California State Board of Registration for Professional Engineers, and Professional Land Surveyors and Geologist (BPELSG) is required.: Possession of, or ability to obtain within six months of hire, an Engineer in Training License issued by the State of California. Environmental Conditions Work is performed primarily in a standard office setting and in the field; field work may include exposure to inclement weather conditions, hazardous machinery, and fumes; incumbents may be required to work extended hours including evenings and weekends from time-to-time. Physical Conditions Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. ACEA Range: 4222 Date Adopted: 11-02-1992 Revised 04-17-2023 CITY OF AZUSA ASSOCIATE ENGINEER DEFINITION Under limited supervision, performs a variety of field and office professional civil engineering work; plans, designs, and reviews the construction of projects; performs technical studies; performs related duties as required. CLASS CHARACTERISTICS Incumbents of this class perform journey level assignments and are responsible for independent engineering analysis and recommendations. Incumbents may supervise the work of lower level staff performing inspections of public works facilities or sub-professional engineering work. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Performs contract administration of projects including the technical review and approval of project plans, designs, and construction; evaluates project proposals and recommends award of contract. Performs inspections of construction projects; makes field inspections of existing structures to determine adequacy and estimate stabilizing requirements; meets with contractors to resolve items of non-compliance. Investigates complaints, conducts technical studies and prepares reports and recommendations related to civil engineering projects, such as capital improvement projects, and other specialized studies. Reviews and approves proposed residential, commercial, and industrial developments by checking site plans and tentative and final subdivision maps for compliance with appropriate regulations; prepares conditions of approval. Conducts field surveys and operates a variety of survey equipment; measures distances and establishes elevations; prepares survey reports. Prepares engineering reports; supervises the collection and management of data; conducts studies; investigates complaints of safety issues and makes recommendations. Prepares capital improvement project plans, specifications, and estimates for a variety of projects. MARGINAL FUNCTIONS These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. QUALIFICATIONS GUIDELINES Education and/or Experience: Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include a bachelor's degree or equivalent, with major Attachment 2 Associate Engineer Class Specification 2 work in civil engineering or closely related field, and two years of progressively responsible professional experience in civil engineering or a closely related field. Knowledge and Skills: Thorough knowledge of engineering principles and practices as applied to planning and development, design, and construction; methods and techniques utilized in the preparation of project designs and related plans, specifications, and cost estimates; related federal and state laws, ordinances, and regulations. Working knowledge of the methods and techniques of supervision. Ability to communicate clearly and concisely, both orally and in writing; keep accurate records; analyze data and information and draw logical conclusions; perform professional engineering work; use and care for engineering and drafting instruments and equipment; conduct inspections of projects; perform engineering calculations; conduct traffic surveys; prepare engineering plans; communicate effectively with a variety of personnel and establish/maintain effective working relationships; explain and apply policies and procedures; interpret and apply rules, regulations, legislation and policies; understand and follow verbal and written directions; work independently; perform survey work and use a variety of surveying instruments; operate a computer and use a variety of computer software. Ability to design and draft Public Works Projects of all types, including but not limited to street improvements, storm drain and sewer plans, prepare project specifications and certify their correctness. Perform technical research and make detailed analysis and prepare reports; assume responsibility for an assignment in general terms, where the objective only is given, and to conceive, plan, and carry out a reasonable solution. Assist in budget preparation, supervise and coordinate the work of professional and sub-professional engineering personnel; establish cooperative working relationships and communicate effectively verbally and in writing. SPECIAL REQUIREMENTS Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record; a valid certificate of registration as a Civil Engineer issued by the California Board for Professional Engineers, Land Surveyors and Geologist (BPELSG) is required. Environmental Conditions Work is performed primarily in a standard office setting and in the field; field work may include exposure to inclement weather conditions, hazardous machinery, and fumes; incumbents may be required to work extended hours including evenings and weekends from time-to-time. Physical Conditions Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. ACEA Range: 4179 Date Adopted: 04-17-2023 CITY OF AZUSA SENIOR COMMUNITY RESOURCE SPECIALIST DEFINITION Reporting to the Library Services Manager, this position in the City Library is responsible for assisting patrons with locating community resources, to include social service providers and government agencies. Maintains accurate data and program records. See Essential Functions below for further detail. CLASS CHARACTERISTICS This single position class receives general supervision from the Library Services Manager and supervises Community Resource Specialist class. ESSENTIAL FUNCTIONS The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices. Assists Library patrons and community members both in person and via telephone and email, seeking access to social service programs and providers; conducts follow-ups to ensure patrons were connecting with health, housing, education, employment and other social services to aid in improving quality of life. Over sees the City’s Prevention and Diversion program, connection patrons with services, resources and funding to prevent homelessness. W orks directly with outside agencies and multidisciplinary teams, referring patrons as needed. Understanding of case management practices and ability to accurately and clearly document case notes. Ability to respond effectively to sensitive inquiries or complaints. Maintains and updates accurate referral and resource records and data. Assists in the administration of any program participation assessments. Researches and identifies local community groups and government agencies that can provide supportive services. Participates in program planning and evaluation. Conducts outreach to members of the community through social service resource fairs and similar events. Performs related duties as required. QUALIFICATION GUIDELINES Education and/or Experience Graduation from an accredited college or university with a Bachelor’s degree in social work or related field is required, Master’s Degree in Social Work or a related field is required, plus 2 years of experience in case management and support to persons who are considered at risk, experiencing homelessness, or at risk of homelessness, including working with persons Attachment 3 Page 2 of 2 Senior Community Resource Specialist Class Specification experiencing chronic health issues and mental health needs. Bilingual in Spanish is highly desirable. Knowledge and Skills Knowledge of local community resources; social services providers, programs and government agencies, especially in the areas of employment, housing, health and education;; record keeping principles, practices, and methods; strong research skills; office procedures, methods, and equipment including skill in using desktop software applications such as word processing, spreadsheets, and overhead presentations; a passion for helping people improve their lives; and excellent oral and written communication skills. The ability to work independently; work with diverse people from a variety of culture and backgrounds; establish and maintain effective working relationships; conduct research and compile data; and communicate clearly both verbally and in writing. Ability to work independently; work with diverse people from a variety of culture and backgrounds; establish and maintain effective working relationships; conduct research and compile data; communicate clearly both verbally and in writing. MARGINAL FUNCTIONS These are position functions which may be changed, deleted, or reassigned to accommodate an individual with a disability. SPECIAL REQUIREMENTS Possession of and ability to maintain a valid Class C California Driver’s License and a satisfactory driving record may be required. Environmental Conditions Work is performed primarily in a library setting; incumbents may be required to work extended hours including evenings and weekends from time-to-time. Physical Conditions Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.