HomeMy WebLinkAboutAgenda - May 1, 2023
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AGENDA
REGULAR MEETING OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
OF THE CITY OF AZUSA
AZUSA AUDITORIUM MONDAY, MAY 1, 2023
213 EAST FOOTHILL BOULEVARD 6:30 P.M Closed Session
AZUSA, CA 91702 7:30 P.M. Meeting
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH EDWARD J. ALVAREZ
MAYOR PRO-TEM COUNCILMEMBER
JESSE AVILA, JR. ANDREW N. MENDEZ
COUNCILMEMBER COUNCILMEMBER
6:30 P.M.
1. Call to Order
2. Roll Call
CLOSED SESSION
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council
Chambers to take public comment on the closed session items only. General public comment will be provided
for during the regular portion of the meeting beginning at 7:30 P.M.
1. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE – Pursuant to California Government
Code Section 54957.
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7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY, THE
PUBLIC FINANCING AUTHORITY
NOTICE TO THE PUBLIC FOR REGULAR MEETING.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to
each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies
for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda
Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak during the Public Participation
portion of the Agenda or on a Public Hearing item, shall fill out a card requesting to speak and shall submit it to the City
Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may submit written
public comments by emailing PublicComment@azusaca.gov. Emailed public comments are due by 5:30 p.m. and shall be
limited to no more than 250 words. Written public comments will be provided to the City Council and will be part of the
record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-Online, or on
Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a
"project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has
the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably
foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public
agency, a private activity that receives any public funding, or activities that involve the public agency's issuance
of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code §
21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their
appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is
listed, it has been determined that the action does not constitute a “project” under CEQA.
A. PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation – Pastor Bonnie Powell, Redeemed Life Church.
5. Closed Session Report by the City Attorney
CEREMONIAL
1) Proclamation proclaiming May 2023 as Older Americans Month in the City of Azusa.
2) Proclamation proclaiming the week of May 1-6, 2023 as National Small Business Week in the City of
Azusa.
3) Proclamation proclaiming the week of May 1-6, 2023 as the 54th Annual Municipal Clerks Week in the City
of Azusa.
4) Proclamation proclaiming the week of May 7-13, 2023 as Public Services Employee Recognition Week in
the City of Azusa.
5) Certificate of Recognition to Azusa Connects, Redeemed Life Church, Athens Services, and Azusa
Beautiful for their participation in April Clean & Green Month and Clean California Community Day.
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B. PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed
on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board
about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the
Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a
subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption
for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the
speaker or responses to the speaker's questions or comments may be handled after the speaker has completed
his/her comments. Public Participation will be limited to sixty (60) minutes.
C. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. City Manager Communications.
D. SCHEDULED ITEMS
1. APPROVAL OF AGREEMENT OF DISSOLUTION FOR THE AZUSA-RMC JPA AND
APPROVAL OF CONVEYANCE OF PROPERTY TO THE WATERSHED CONSERVATION
AUTHORITY (WCA).
RECOMMENDED ACTION:
1) Accept the grant deed for the subject property; and
2) Approve the Azusa-RMC JPA dissolution agreement; and
3) Approve the conveyance of the subject property to the WCA for conservation purposes and authorize
the City Manager to prepare and execute all agreement(s) and deed(s) in a form acceptable to the City
Attorney, on behalf of the City.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
2. DISCUSSION REGARDING 2023 SUMMER MEETING SCHEDULE.
RECOMMENDED ACTION:
1) Discuss and provide direction to Staff.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
E. CONSENT CALENDAR – CITY COUNCIL
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered
under SPECIAL CALL ITEMS.
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1. MINUTES OF THE REGULAR MEETING MARCH 6, 2023.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED APRIL 13,
2023 THROUGH APRIL 26, 2023.
RECOMMENDED ACTION:
Adopt Resolution No. 2023-C22 allowing certain claims and demands and specifying the funds out of which
the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules
and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
4. APPROVAL OF FIRST AMENDMENT TO AGREEMENT FOR JANITORIAL SERVICES
BETWEEN CITY OF AZUSA AND ULTIMATE MAINTENANCE SERVICES, INC.
RECOMMENDED ACTION:
Approve the First Amendment to the City-Wide Janitorial Services Agreement between the City of Azusa
and Ultimate Maintenance Services, Inc; and Authorize the City Manager to execute an amendment to the
contract, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $162,300 Is the cost of this item budgeted? Yes
Fund/Account No: PW acct: General Fund- Facilities / Acct. No. 1055666000-6430; L&W acct: Water
Maintenance Plant / Acct. No. 3140702935-6430; L&W acct: Electrical Distribution / Acct.
No. 3340735880-6430; L&W acct: Water Distribution / Acct. No. 3240723751-6430; L&W acct: Water
Production / Acct. No. 3240722701-6430
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5. REJECTION OF ALL BIDS FOR THE CITY PARKING LOTS PAVEMENT REHABILITATION
PROJECT.
RECOMMENDED ACTION:
Staff recommends the City Council reject all bids for the City Parking Lots Pavement Rehabilitation Project
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
6. REQUEST TO INCREASE FISCAL YEAR 2022/23 BLANKET PURCHASE ORDER FOR ON-
CALL CONSULTING SERVICES WITH CLIENTFIRST CONSULTING GROUP.
RECOMMENDED ACTION:
Approve an increase to the Fiscal Year 2022/23 Blanket Purchase Order #037453 for On-Call Consulting
Services with ClientFirst Consulting Group in the amount of $25,000.
Total Cost: $25,000 Is the Cost of this item budgeted? Yes
Fund/Account No: Information Technology Account #484930000-6499
7. CONSIDERATION OF A RESOLUTION SETTING THE NUMBER OF TRANSITIONAL
FIREWORKS SALES PERMITS FOR 2023.
RECOMMENDED ACTION:
Approve Resolution No. 2023-C23 setting the number of transitional fireworks sales permits available for
2023 at two (2).
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
8. REQUEST TO INCREASE FISCAL YEAR 2022/2023 BLANKET PURCHASE ORDER FOR
LIEBERT, CASSIDY, WHITMORE FOR LEGAL SERVICES PROVIDED TO THE AZUSA
POLICE DEPARTMENT.
RECOMMENDED ACTION:
Waive the competitive bidding process as authorized under Azusa Municipal Code Section. 2-517(a) (14) –
Attorney Services; and Approve the increase of Blanket Purchase Order for Liebert, Cassidy, Whitmore in
the amount not-to-exceed $60,000 for Legal Services.
Total Cost: $35,000 Is the Cost of this item budgeted? No
Fund/Account No: Police Department Account 1020310000-6301
9. CITY TREASURER’S ACCOUNTING OF ALL RECEIPTS, DISBURSEMENTS AND FUND
BALANCES FOR THE MONTHS OF JULY 2022 THROUGH OCTOBER 2022.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Reports of Receipts, Disbursements and Fund Balances for
the months of July 2022 through October 2022.
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Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
10. APPROVAL OF FOUR PROFESSIONAL SERVICES AGREEMENT EXTENSIONS FOR
REVENUE COMPLIANCE AUDITS AND DISCOVERY SERVICES.
RECOMMENDED ACTION:
Authorize extensions to the audit agreements to January 18, 2024 at amounts not to exceed $25,000 per year
per agreement; and Authorize the City Manager to approve two (2) additional one-year extensions for each
agreement, upon satisfactory performance in an amount not to exceed $25,000 per audit service.
Total Cost: Various depending on what revenues are recovered. Is the Cost of this item budgeted? No, it is
paid through the discovery revenues the City receives via the revenue sharing agreements.
Fund/Account No: N/A
11. EXTEND TERM OF LETTER OF AGREEMENT WITH AZUSA UNIFIED SCHOOL DISTRICT
(AUSD) FOR FINANCIAL SUPPORT OF 2023 SUMMER PROGRAMMING.
RECOMMENDED ACTION:
Approve the extension of term for the Letter of Agreement (Agreement) with the Azusa Unified School
District, through the summer of 2023, which supports recreational and youth programming for AUSD
students.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
12. PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS EXECUTED BY CITY
MANAGER.
RECOMMENDED ACTION:
Receive and file the list of purchase orders.
Total Cost: $40,599 Is the Cost of this item budgeted? Yes
Fund/Account No: Various Accounts in Fund 10, 20, and 28
F. ADJOURNMENT
UPCOMING MEETINGS:
May 15 2023, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting
June 5, 2023, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city
meeting, please contact the City Clerk at 626-812-5229. If possible, notification should be submitted at least
three (3) working days prior to the meeting when special services are needed in order to assist staff in
assuring that reasonable arrangements can be made in time.
CERTIFICATION
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under
penalty of perjury that a true, accurate copy of the foregoing agenda was posted on April 27, 2023, seventy-two
(72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.;
the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the
City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.azusaca.gov.
______________________________________
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk’s Office