HomeMy WebLinkAboutE-11 Staff Report - AUSD Summer Programs Term ExtensionCONSENT ITEM
E-11
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MIKI CARPENTER, DIRECTOR OF COMMUNITY RESOURCES
DATE: MAY 1, 2023
SUBJECT: EXTEND TERM OF LETTER OF AGREEMENT WITH AZUSA UNIFIED
SCHOOL DISTRICT (AUSD) FOR FINANCIAL SUPPORT OF 2023 SUMMER
PROGRAMMING
BACKGROUND:
The Community Resources Department provides the youth of Azusa a safe space for socialization
and play during the summer months. The programs offered also reinforce educational goals in a
non-academic setting. The Recreation and Family Services Divisions within the Department, offer
a multitude of programs including swim lessons, day-camp, youth sports, youth special events,
dances, trips, and much more, throughout the summer break.
The Community Resources Department partners with the Azusa Unified School District (AUSD)
on many activities, and AUSD sponsored programming for AUSD students in summer of 2022,
allocating $150,000 for these activities. The funds were not exhausted however, and AUSD may
allow the City to extend the term of the Agreement to sponsor programs through the summer of
2023, with $92,159 available for sponsorship.
This extension is pending AUSD Board of Education approval, following Azusa City Council
Approval. This sponsorship does not limit participation of Azusa residents who are not enrolled in
AUSD, however, AUSD funds will only be used to off-set the cost of AUSD students.
Approved
City Council
May 1, 2023
EXTEND LETTER OF AGREEMENT WITH AUSD FOR SUMMER PROGRAMMING
MAY 1, 2023
Page 2
RECOMMENDATIONS:
Staff recommends that the City Council take the following actions:
1) Approve the extension of term for the Letter of Agreement (Agreement) with the Azusa
Unified School District, through the summer of 2023, which supports recreational and youth
programming for AUSD students.
ANALYSIS:
The Community Resources Department has served thousands of Azusa’s youth through Summer
Day Camp and Summer Swim Lessons, among many other activities. The agreement with AUSD
will allow for the Department to effectively serve the students of AUSD and provide a fun and
safe space for them to have structured activities during the Summer, while being supervised by a
caring and energetic staff.
Because of the success of the program in the summer of 2022, and because sponsorship funds were
not exhausted last summer, an extension of the term of the agreement is being requested. This
extension would allow for this financial support to potentially be extended for use in the summer
of 2023, if agreed upon in writing by both AUSD and the City of Azusa. Program dates and
activities will be mutually planned and agreed upon by District and City staff, if this extension is
granted. This Agreement is pending AUSD Board of Education approval, following Azusa City
Council Approval.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended actions. Upon execution of the
Agreement term extension, Finance staff will amend the budget consistent with the sponsorship
amount.
Prepared by:
Miki Carpenter
Director of Community Resources
Fiscal Review by: Reviewed and Approved by:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager
Attachments:
1) Letter from City Manager, Sergio Gonzalez, requesting extension of term
Attachment 1