HomeMy WebLinkAboutE-5 Staff Report - Reject All Bids for City Parking Lots PavementCONSENT ITEM
E-5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROBERT DELGADILLO, P.E., DIRECTOR OF PUBLIC WORKS/CITY
ENGINEER
DATE: MAY 1, 2023
SUBJECT: REJECTION OF ALL BIDS FOR THE CITY PARKING LOTS PAVEMENT
REHABILITATION PROJECT
BACKGROUND:
On July 18, 2022, the City Council authorized staff to solicit a Notice of Inviting Bids for the City
Parking Lots Pavement Rehabilitation Project. Three (3) sealed bids were received at the bid
opening date of April 6, 2023. The proposed action rejects all bids for the City Parking Lots
Pavement Rehabilitation Project.
RECOMMENDATIONS:
Staff recommends the City Council reject all bids for the City Parking Lots Pavement
Rehabilitation Project
ANALYSIS:
The parking lots at the City of Azusa’s Police Department, on Alameda Ave (in front of Azusa
PD), City Hall (West Wing), City Auditorium Parking Lot, Azusa Light & Water Building, and
Women’s Club have not been resurfaced in over 25 years and are in need of repair. This project is
expected to rehabilitate the pavement at the six City parking lots utilizing seal coat, full depth
removal, cold mill and AC overlay pavement rehabilitation treatments. In addition, the proposed
concrete improvements will improve pedestrian safety by repairing existing sidewalks, drive
approaches, curb & gutter, and upgrading curb ramps to comply with the latest ADA guidelines.
This project is consistent with the goals of the City Council to enhance and sustain public facilities
Approved
City Council
May 1, 2023
REJECTION OF ALL BIDS FOR THE CITY PARKING LOTS PAVEMENT
REHABILITATION PROJECT
MAY 1, 2023
Page 2
and infrastructures. The Engineer’s estimate for the project was $366,000 including a 10%
contingency. The lowest bid received was $685,593, which is $319,593 above the Engineer’s cost
estimate and significantly above the project’s current budget of $375,000. Staff recommends that
the City reject all bids at this time.
Sealed bids were received publicly on April 6, 2023. The results are summarized in Table I below.
Table I – April 6, 2023 Bid Results
No. Company Location Total Bid
1 Asphalt, Fabric & Engineering, Inc. Signal Hill, CA $685,593.00
2 Hardy & Harper, Inc. Lake Forest, CA $799,000.00
3 All American Asphalt Corona, CA $918,164.00
The lowest bid was submitted by Asphalt, Fabric & Engineering, Inc.
FISCAL IMPACT:
There is no fiscal impact associated with the recommendation action. Staff recommends that this
City Parking Lots Rehabilitation Project be continued into the next FY 2023-2024, when additional
funds become available to fully implement this project.
Prepared by: Reviewed by:
Christina Curiel Robert Delgadillo, P.E.
Public Works Project Manager Director of Public Works/ City Engineer
Fiscal Review by: Reviewed and Approved by:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager