HomeMy WebLinkAboutE-8 Staff Report - LCW Blanket PO IncreaseCONSENT ITEM
E-8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROCKY WENRICK, CHIEF OF POLICE
DATE: MAY 1, 2023
SUBJECT: REQUEST TO INCREASE FISCAL YEAR 2022/2023 BLANKET PURCHASE
ORDER FOR LIEBERT, CASSIDY, WHITMORE FOR LEGAL SERVICES
PROVIDED TO THE AZUSA POLICE DEPARTMENT
BACKGROUND:
In accordance with the Contract provisions of Sec. 2-518 (a) of the Azusa Municipal Code, contracts
over $50,000 require the review and consideration of the City Council. The Azusa Police Department is
requesting authorization to increase the Fiscal Year 2022/23 Blanket Purchase Order 037491 from
$24,900 to $60,000 for legal services performed by Liebert, Cassidy, Whitmore.
RECOMMENDATION(S):
Staff recommends that the City Council take the following action(s):
1. Waive the competitive bidding process as authorized under Azusa Municipal Code Section.
2-517(a) (14) – Attorney Services; and
2. Approve the increase of Blanket Purchase Order for Liebert, Cassidy, Whitmore in the amount
not-to-exceed $60,000 for Legal Services.
ANALYSIS:
The Azusa Police Department works concurrently with Liebert, Cassidy, Whitmore for legal services
relating with Police Department matters. Legal Fees are difficult to estimate, as Staff does not know
what future legal fees will be incurred. However, due to unforeseen legal matters this year, the legal fees
services blanket purchase order needs to be increased to $60,000 in order to pay for the legal services
provided.
Approved
City Council
May 1, 2023
LCW Blanket PO Increase
May 1, 2023
Page 2
FISCAL IMPACT:
Funds for the blanket purchase order will be covered under the FY2022-23 Police Department budget
savings under account 10 20 310 000 6301. In the event there are not sufficient budget savings for the
unanticipated legal costs, staff will process a budget amendment and increase the budget accordingly
under account 10 20 310 000 6301.
Prepared by: Reviewed and approved:
Ericka Garcia Rocky Wenrick
Administrative Analyst Chief of Police
Fiscal Impact Reviewed By: Reviewed and Approved:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager