HomeMy WebLinkAbout07-26-2021, Minutes Special MeetingCITY OF AZUSA
MINUTES OF THE SPECIAL MEETING OF
THE CITY COUNCIL
MONDAY, JULY 26, 2021 6:30 P.M.
The City Council of the City of Azusa, met in Special Session at the above date and time in the Azusa Light & Water
located at 729 N. Azusa Ave, Azusa, CA 91702.
Mayor Gonzales called the meeting to order at 6:56 P.M. Following the Utility Board Meeting.
The Pledge of Allegiance was led by City Manager Gonzalez.
A. ROLL CALL: Roll call was taken by City Clerk Cornejo.
PRESENT: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ
ABSENT: COUNCILMEMBERS: NONE
ALSO PRESENT
Elected Officials: City Clerk Cornejo.
Staff Members: City Manager Gonzalez, City Attorney Ferre, Director of Administrative Services Johnson, Director of
Public Works/City Engineer Delgadillo, Director of Utilities Robledo, Chief of Police Bertelsen, and Chief Deputy City
Clerk Garcia.
B. PUBLIC COMMENT
None.
C. SB 1383 COMPLIANCE WORKSHOP
1. SENATE BILL 1383 COMPLIANCE AND PROPOSED REFUSE COLLECTION AND
RECYCLING SERVICES FRANCHISE AGREEMENT CHANGES WORKSHOP.
City Manager Gonzalez introduced Staff Report indicating this is a workshop no formal action will be taken.
Athens Services Staff Presented a PowerPoint and Answered related questions.
SB 1383 COMPLIANCE
The following summarizes the requirements for the City of Azusa to comply with SB 1383 and overview of
Athens Services Proposal to help the City comply. More details are provided in the proposal.
1) Provide organics collection services to all residents and businesses.
SB 1383 requires each jurisdiction to provide all residents and businesses organic waste collection
service, track contamination of the organic waste stream with refuse, provide training and education to
residents and business with excessive contamination, and may impose penalties to violators beginning in
2024.
Athens’ Compliance Proposal:
Currently, residential customers purchase their own trash receptacles. In this program, Athens will
provide compliant and standardized trash receptacles. The list of acceptable materials in each container
will be discussed by Athens Services.
• Single Family Collection Service
Athens to provide a 3-barrel automated collection program with the standard level of service that
includes (1) 96-gallon trash, (1) 96-gallon recycle, and (1) 96-gallon organics barrel and unlimited
bulky waste collection during trash day with 24-hour advance notice.
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• Multi-Family (MF) Collection Service
MF with 1-4 units will have the option to subscribe to barrel service.
MF with 5 units or more will be required to subscribe to bin service for mixed waste collection and
barrel service for organics. MF customers will also get unlimited bulky waste collection with 24-
hour advance notice.
• Commercial & Multi-Family Organics Program
MF with 5 units or more and commercial customers will be required to subscribe to bin service for
mixed waste collection and barrel service for organics. Athens Services is proposing a hybrid
program for organics, in which the customer will receive a declining credit to cover part of the cost
of the second organics barrel service, as shown below in Table 1. In year 5, customer will no longer
receive this credit and will be paying the full amount listed in the rate sheet for the additional
organics service required by SB 1383.
Table 1. Organics Hybrid Program Payment Structure
2) Pass a Mandatory Organics Recycling Ordinance.
Jurisdictions are required to pass an ordinance to have an inspection and enforcement program designed
to ensure all trash generators recycle organic waste. Athens proposal will help the City in its
enforcement program.
Athens’ Compliance Proposal:
• Provide monitoring of the collection routes and track contamination in the waste stream by
conducting ongoing reviews.
• Conduct quarterly route reviews for commercial and residential customers and document findings
and capture photos to be stored in a database as required by SB 1383.
• Provide data and documentation to support the City in administering enforcement actions.
3) Establish a program to recover 20% of edible food.
SB 1383 requires jurisdictions to establish an edible food recovery program to recover 20% edible food
instead of disposing in landfill. Food service establishments that meet the criteria will be required to
work with a food recovery organization.
Athens’ Compliance Proposal:
• Provide $50,000 in annual support to assist in developing a food recovery program.
• Identify Tier 1 & 2 food generators and food recovery partners.
• Provide education and outreach needed for food generators.
4) Conduct education and outreach to all affected parties.
SB 1383 requires jurisdictions to conduct education and outreach to all residents, businesses (including
those generating edible food that can be donated), facilities, and agencies on collection service
requirements, contamination prevention, self-haul requirements, edible food recovery program, and
overall compliance with SB 1383.
Athens’ Compliance Proposal:
• Enhance existing outreach and education program that will include in-person, print and electronic
media.
• Track, record, manage, and store the data gathered from these outreach efforts to assist the City in
reporting back to CalRecycle.
• Assess and verify businesses that may qualify for a waiver. The City has final determination whether
a business qualifies for a waiver.
5) Procure recycled-content paper products and recovered organic products.
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Each jurisdiction will have an annual target to procure a quantity of recovered organic waste products,
such as renewable gas, energy from biomass conversion, compost, and mulch. The law also requires
jurisdictions to procure recycled-content paper products meeting Federal Trade Commission guidelines.
Jurisdictions will need to maintain records in order to show they have met their annual procurement
target and are required to report their procurement activities to CalRecycle annually.
Athens’ Compliance Proposal:
• Utilize Renewable Natural Gas (RNG) in collection vehicles to count towards the City’s
procurement target.
• Provide two compost giveaways per year.
6) Plan access to organic waste processing facility and edible food recovery facility.
The regulations require each jurisdiction to evaluate current infrastructure for organic waste recycling
and facility for edible food recovery and plan new infrastructure that will adequately process future
organic waste collection and edible food recovered. Each county will lead this effort by coordinating
with the cities in the county to assess existing, new or expanded capacity.
Athens’ Compliance Proposal
• Athens Services has invested millions of dollars in technology, building new facilities, and improving
their current facilities to meet the requirements of SB 1383. These facilities are available to the City
to adequately process future organic waste collected from Azusa customers.
7) Report compliance and conduct enforcement.
Jurisdictions are required to maintain records and report annually to CalRecycle on organic collection
service compliance, waivers, education & outreach, edible food recovery program outcome, procured
organic waste products and recycled paper products, and all inspection and enforcement activities.
Athens’ Compliance Proposal:
• Utilize Soft-Pak database to monitor and report activities with customized tracking codes specific to
the City.
• Monitor and record the following to assist the City in their enforcement program:
-container contamination reporting, complaint reporting, generator waivers, outreach reporting, food
recovery program support, etc.
ADDITIONAL CONTRACT ENHANCEMENTS
While SB 1383 is the center of the proposed changes to the refuse and recycling agreement, Athens Services
has proposed the following enhancements to the contract:
1) Electronic Waste Collection and Recycling – Athens Services has offered to provide a permanent roll
off to the City, to be located in a central location accessible to residents, for ongoing e-waste collection
plus additional 2 electronic waste drop-off events for residents only per year.
2) Abandoned Bulky Pickup – Athens has offered to provide collection service for abandoned items in
public right of way within 48 hours. Currently this is done by City staff.
3) Customer Service and Billing - due to the complexities of SB 1383, Athens has offered to transition the
customer service and billing functions currently being performed by City staff to Athens Services.
Athens Services currently bills commercial customers. This will also streamline training and outreach
efforts of customer service staff addressing issues from residents and businesses.
4) Porter Services – regular cleaning of downtown and bus areas clean.
5) Downtown Pressure Washing Service – pressure wash the sidewalks within the downtown specified
areas on a weekly basis.
6) Downtown Trash Cans – empty the trash cans located in the downtown specified areas 3X/week
(Monday, Thursday, Saturday). This is currently done by a 3rd party contractor.
7) Heritage Court – provide weekly sweeping of the Heritage Court parking area.
8) Bus Stop Maintenance – include monthly pressure washing for up to 60 bus stops across the City and
emptying trash receptacles 3X/week at each stop. This includes cleaning for bus stops located in the
downtown area, and additional cleaning as needed for high impact areas for an hourly rate ($60/hour).
9) Street Sweeping – Athens Services provides street sweeping in the City in a separate contract. Athens
Services is proposing to absorb the current contract into the waste collection agreement (272 curb miles)
at no charge to the City. The current budget to pay for the service can be reallocated by the City for an
alternative public benefit. Any additional sweeping can be included at a meet and confer process
between the City and Athens, or to be performed at an additional rate of $29.50/mile.
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10) Performance Bond – increase the current performance bond from $50,000 to $1 million.
11) AB 939 Diversion – transition to AB 939 requirement and eliminate the current requirement to transport
13,000 tons to the Material Recovery Facility (MRF) to maintain compliance with AB 939.
12) Waste Stream Flow Control – to ensure that Athens can manage the waste stream as necessary to ensure
all diversions are met. The City will retain the right to direct Athens to haul organic waste collected in
the City should the City develop an organics processing facility in the future.
13) Annual Rate Adjustment – eliminate the “true-up” process and adopt a Consumer Price Index trash rate
adjustment annually, which measures the average change of costs common to the waste industry. The
rate adjustment being proposed is CPI + 1% with floor of 3%.
14) Billing Transition to Athens Services – transition all refuse billing to Athens Services to help ensure
adequate billing under SB 1383.
15) Enforcement of Exclusivity – Azusa and Athens will agree on language that reinforces the exclusivity of
the franchise agreement.
16) Contract Term – additional 12 years to the current 8 year rolling term.
17) Annual Supplemental Franchise Fee– Athens to provide the City $500,000 annually, in addition to the
current 10% franchise fee, beginning in Year 2 of the new proposed contract. This additional amount
will escalate annually by CPI.
18) Annual Report – Athens will provide an annual report illustrating the work performed the previous year.
This will include the number of customer requests, number of bulky waste requests, tonnage collected,
total diversion, as well as reporting on the various porter services.
19) Ten Year Meet and Confer – this can be requested by either party to review the terms of the contract.
D. COUNCIL COMMENTS
None
E. ADJOURNMENT
The meeting was adjourned by consensus of the City Council.
TIME OF ADJOURNMENT: 8:40 P.M.
__________________________________________
CITY CLERK
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