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HomeMy WebLinkAboutE-4 Staff Report - SHSP 2022CONSENT ITEM E-4 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: ROCKY WENRICK, CHIEF OF POLICE DATE: MAY 15, 2023 SUBJECT: APPROVE SUBRECIPIENT AGREEMENT FROM 2022 STATE HOMELAND SECURITY PROGRAM (SHSP) BACKGROUND: A Homeland Security grant was established by the State, in part, to provide for the purchase of specialized equipment to enhance cybersecurity and strengthen the ability of Law Enforcement to disrupt, deter, respond to and recover from cyberterrorist attacks. Equipment approved for purchase under this grant includes Information Technology Equipment to protect resources from Cyber-attacks and training for cybersecurity and prevention from future cyberattacks in an amount not to exceed $45,577. RECOMMENDATIONS: Staff recommends that the City Council take the following actions: 1)Approve Mayor Robert Gonzales to sign the attached State Homeland Security Grant Program Subrecipient Agreement Grant Year 2022 between the County of Los Angeles and the City of Azusa; and 2)Approve the purchase of Cybersecurity software and prevention resources offered through the reimbursable State of California FY2022 Homeland Security Grant Program (SHSGP) in an amount not-to-exceed $45,577. Approved City Council May 15, 2023 SHSP 2022 Cybersecurity November 21, 2022 Page 2 ANALYSIS: The County of Los Angeles Board of Supervisors has accepted the 2022 State Homeland Security Program (SHSP) for the Los Angeles County Operational Area and received requisite State approvals to proceed with the allocation of funds to program recipients. In order to facilitate this effort, the County of Los Angeles requires a formal Subrecipient Agreement (SRA) with the City of Azusa, which outlines the requirements of the grant and provides the guidelines to follow for SHSGP reimbursement of eligible expenses of which we have been authorized $45,577 to purchase cybersecurity software, programs, and training. FISCAL IMPACT: This is a reimbursement grant in the amount of $45,577 from the State of California Homeland Security Grant Program. The County of Los Angeles and the State of California, upon receipt of goods by the City of Azusa Police Department, will process reimbursement. Reimbursement is expected to take 90-120 days. Upon council approval and once the agreement is executed, Staff will prepare a budget amendment for the SHSP 2022 grant. Prepared by: Reviewed by: Jennifer Wu Rocky Wenrick Emergency Services Coordinator Chief of Police Fiscal Review by: Reviewed and Approved by: Talika M. Johnson Sergio Gonzalez Director of Administrative Services City Manager Attachments: 1) State Homeland Security Program Subrecipient (SHSP) Agreement Grant Year 2022 State Homeland Security Program Subrecipient Agreement Grant Year 2022 Between the County of Los Angeles and the City of Azusa Attachment 1 SUBRECIPIENT AGREEMENT BETWEEN THE COUNTY OF LOS ANGELES AND THE CITY OF AZUSA THIS AGREEMENT (“Agreement”)is made and entered into by and between the County of Los Angeles,a political subdivision of the State of California (the “County of Los Angeles”),and the City of Azusa,a public agency (the “Subrecipient”). WITNESETH WHEREAS,the U.S.Department of Homeland Security Title 2 Code of Federal Regulations (CFR)through the Office of Grants and Training (G&T),has provided financial assistance for the State Homeland Security Program (SHSP),Assistance Listings Number (formerly Catalog of Federal Domestic Assistance Number)97.067 — Homeland Security Grant Program directly to the California Governor’s Office of Emergency Services (Cal OES)for the 2022 SHSP,Federal Award Identification No. 037-00000 Federal Award dated October 24,2022 with a performance period of September 1,2022 to May 31,2024.This Federal Award is not a R&D award;and WHEREAS,the Cal OES provides said funds to the County of Los Angeles, Unique Entity ID (UEI)#MKQ9AQH7R2S5,as its Subgrantee,and the Chief Executive Office (CEO)is responsible for managing and overseeing the SHSP funds that are distributed to other specified jurisdictions within Los Angeles County;and WHEREAS,this financial assistance is being provided to the Subrecipient in order to address the unique equipment,training,organization,exercise and planning needs of the Subrecipient,and to assist the Subrecipient in building effective prevention and protection capabilities to prevent,respond to,and recover from threats or acts of terrorism;and WHEREAS,the County of Los Angeles as Subgrantee has obtained approval of the 2022 SHSP grant from Cal OES in the total amount of $9,481,458.00;and WHEREAS,the CEO now wishes to distribute 2022 SHSP grant funds to the Subrecipient in the amount of $45,577.00,as further detailed in this Agreement;and WHEREAS,the CEO is authorized to enter into subrecipient agreements with cities providing for re-allocation and use of these funds;and to execute all future amendments,modifications,extensions,and augmentations relative to the subrecipient agreements,as necessary;and WHEREAS,the County of Los Angeles and Subrecipient are desirous of executing this Agreement,and the County of Los Angeles Board of Supervisors on December 6,2022 authorized the CEO to prepare and execute this Agreement. Page 1 NOW,THEREFORE,the County of Los Angeles and Subrecipient agree as follows: SECTION I INTRODUCTION §101.Parties to this Agreement The parties to this Agreement are: A.County of Los Angeles,a political subdivision of the State of California,having its principal office at Kenneth Hahn Hall of Administration,500 West Temple Street, Los Angeles,CA 90012;and B.City ofAzusa,a public agency,having its principal office at 213 E.Foothill Blvd. A711sa CDalifnrnh’i 17fl2 §102.Representatives of the Parties and Service of Notices A.The representatives of the respective parties who are authorized to administer this Agreement and to whom formal notices,demands and communications must be given are as follows: 1.The representative of the County of Los Angeles is,unless otherwise stated in this Agreement: Craig Hirakawa,HSGP Grants Director Chief Executive Office,LAG 500 West Temple Street,Room B-79-2 Los Angeles,CA 90012 Phone:(213)974-1127 Fax:(213)687-3765 CHirakawa(äceo.lacounty.gov Jimmy Nguyen Chief Executive Office,LAG 500 West Temple Street,Room B-79-2 Los Angeles,GA 90012 Phone:(213)262-7902 Fax:(213)687-3765 JNguyenceo.lacountv.Qov Page 2 2.The representative of Subrecipient is: Name and Title:Robert Landeros,Police Captain Organizational US Azusa PD?UEI:040371361Number: Address:725 N.Alameda Ave. City/State/Zip:Azusa,CA,91702 Phone:626-812-3200 FAX:626-812-5185 Email:rlanderos@azusaca.gov With a copy to: Name and Title:Jennifer Wu,EOC Coordinator Address:725 N.Alameda Ave. City/StatelZip:Azusa,CA,91702 Phone:626-812-3262 FAX:626-812-5185 Email:jwuazusaca.gov B.Formal notices,demands and communications to be given hereunder by either party must be made in writing and may be effected by personal delivery,regular U.S.Postal mail service and/or e-mail.In the event of personal delivery or email. the message will be deemed communicated upon receipt by the County of Los Angeles.In the event of mail service,the message will be deemed communicated as of the date of mailing. C.If the name and/or title of the person designated to receive the notices,demands or communications or the address of such person is changed,written notice must be given,in accord with this section,within five (5)business days of said change. Page 3 §103.IndeDendent Party Subrecipient is acting hereunder as an independent party,and not as an agent or employee of the County of Los Angeles.An employee of Subrecipient is not,and will not be deemed,an employee of the County of Los Angeles by virtue of this Agreement,and Subrecipient must so inform each employee organization and each employee who is hired or retained under this Agreement.Subrecipient must not represent or otherwise hold out itself or any of its directors,officers, partners,employees,or agents to be an agent or employee of the County of Los Angeles by virtue of this Agreement. §104.Conditions Precedent to Execution of This Agreement Subrecipient must provide the following signed documents to the County of Los Angeles,unless otherwise exempted: A.Certification and Disclosure Regarding Lobbying,attached hereto as Exhibit A and made a part hereof,in accordance with §411.A.14 of this Agreement. Subrecipient must also file a Disclosure Form at the end of each calendar quarter in which there occurs any event requiring disclosure or which materially affects the accuracy of the information contained in any Disclosure Form previously filed by Subrecipient. B.Certification Regarding Debarment,Suspension,Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions,attached hereto as Exhibit B and made a part hereoL as required by Executive Order 12549 in accordance with §411.A.12 of this Agreement. C.Certification Regarding Drug-Free Workplace,attached hereto as Exhibit C and made a part hereof,in accordance with §411 .A.13 of this Agreement 0.Certification of Grant Assurances,attached hereto as Exhibit 0 and made a part hereof,in accordance with §411 .C of this Agreement. SECTION II TERM AND SERVICES TO BE PROVIDED §201.Performance Period The performance period of this Agreement is from September 1,2022 to February 29,2024,unless the County of Los Angeles,with Cal QES approval, provides written notification to the Subrecipient that the performance period has been extended,in which case the performance period will be so extended by such written notification,as provided in §503,below. Page 4 §202.Use of Grant Funds A.Subrecipient and the County of Los Angeles have previously completed a mutually approved budget/expenditure plan,hereinafter Budget,”for the 2022 SHSP,which has been approved by Cal OES.This information is contained in a copy of the Final Grant Award Letter and Project Worksheet,attached hereto as Exhibit E. Any request by Subrecipient to modify the Budget must be made in writing with the appropriate justification and submitted to CEO for approval.If during the County of Los Angeles review process,additional information or documentation is required,the Subrecipient will have ten (10)business days to comply with the request.If the Subrecipient does not comply with the request,CEO will issue written notification indicating that the requested modification will not be processed.Modifications must be approved in writing by the County of Los Angeles and Cal OES during the term of this Agreement.Upon approval,all other terms of this Agreement will remain in effect, Subrecipient must utilize grant funds in accordance with all Federal regulations and State Guidelines. B.Subrecipient agrees that grant funds awarded will be used to supplement existing funds for program activities,and will not supplant (replace)non-Federal funds. C.Subrecipient must review the Federal Debarment Listing at https:f/sam.gov/search/prior to the purchase of equipment or services to ensure the intended vendor is not listed and also maintain documentation that the list was verified. D.Prior to the purchase of equipment or services utilizing a sole source contract or the receipt of single bid response of $250,000.00 or more,justification must be presented to CEO,who upon review will request approval from Cal OES.Such approval in writing must be obtained prior to the commitment of funds. E.Subrecipient must provide any certifications or reports requested by the County of Los Angeles to the CEO indicating Subrecipient’s performance under this Agreement,including progress on meeting program goals.Reports must be in the form requested by the County of Los Angeles,and must be provided by the fifteenth (15th)of the following month.Subrecipient is required to complete any survey requests requested by the County of Los Angeles.Subrecipient must also submit completed Project Claims for reimbursement immediately or a minimum on a quarterly basis,and no later than the date stated in §201,above. F.Subrecipient must provide an electronic copy of their Annual Single Audit Report, as required by Title 2 Code of Federal Regulations (C.F.R)Part 200,to the County of Los Angeles within 30 calendar days after receipt of the auditor’s report(s).In the event the Subrecipient does not meet the Single Audit Threshold Page 5 expenditure amount in a fiscal year,the Subrecipient must provide the County of Los Angeles a copy of a letter sent to State Controllers Office noting the Single Audit Threshold was not met,and its exempt status within nine months after the end of the Subrecipient’s fiscal year,unless otherwise approved by the County of Los Angeles. G.Subrecipient may be monitored by the County of Los Angeles on an annual basis to ensure compliance with Cal DES grant program requirements.The County of Los Angeles anticipates that said monitoring may include,at a minimum,one on- site visit during the term of this Agreement.Monitoring will utilize a Review Instrument (sample attached hereto as Exhibit H,and subject to periodic revisions)to evaluate compliance. H.Subrecipient must provide Corrective Action Plan(s)to CEO within thirty (30) days of any audit finding. I.Subrecipient use of the Los Angeles Regional lnteroperable Communication System’s Motorola Solutions,Incorporated Land Mobile Radio System Contract to purchase equipment is unallowable unless the Subrecipient can clearly demonstrate to CEO it meets one of the four federal exceptions to necessitate a noncompetitive procurement before issuance of any contract,amendment,or purchase order. J.Subrecipient shall not use grant funds to purchase,extend,or renew any Telecommunications and Video Surveillance services and equipment as substantial or essential component of any system,or as critical technology as part of any system which the Secretary of Defense,in consultation with Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an owned,controlled by,or connected to the People’s Republic of China such as and not limited to Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);or Hytera Communications Corporation,Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). K.Any equipment acquired pursuant to this Agreement must be authorized in the G&T Authorized Equipment List (AEL)available online at https://www.fema.gov/authorized-eguipment-list and the Funding Guidelines of the 2022 SHSP Notice of Funding Opportunity,incorporated by reference,and attached hereto as Exhibit F.Subrecipient must provide the CEO a copy of its most current procurement guidelines and follow its own procurement requirements as long as they meet or exceed the minimum Federal requirements and any added Cal OES requirements.Federal procurement requirements for the 2022 SHSP can be found at Title 2 CFR Part 200.313. Page 6 Any equipment acquired or obtained with Grant Funds: 1.Will be made available under the California Disaster and Civil Defense Master Mutual Aid Agreement in consultation with representatives of the various fire,emergency medical,hazardous materials response services, and law enforcement agencies within the jurisdiction of the applicant; 2.Will be consistent with needs as identified in the State Homeland Security Strategy and will be deployed in conformance with that plan; 3.Will be made available pursuant to applicable terms of the California Disaster and Civil Defense Master Mutual Aid Agreement and deployed with personnel trained in the use of such equipment in a manner consistent with the California Law Enforcement Mutual Aid Plan or the California Fire Services and Rescue Mutual Aid Plan. L.Equipment acquired pursuant to this Agreement will be subject to the requirements of Title 2 CFR Part 200.313.For the purposes of this subsection, “Equipment”is defined as tangible nonexpendable property,having a useful life of more than one year which costs $5,000.00 or more per unit.Items costing less than $5,000.00,but acquired under the “Equipment”category of the Grant must also be listed on any required Equipment Listing. 1.Equipment must be used by Subrecipient in the program or project for which it was acquired as long as needed,whether or not the project or program continues to be supported by Federal funds.When no longer needed for the original program or project,the Equipment may be used in other activities currently or previously supported by a Federal agency. 2.Subrecipient must make Equipment available for use on other like projects or programs currently or previously supported by the Federal Government, providing such use will not interfere with the work on the projects or program for which it was originally acquired.First preference for other use must be given to other programs or projects supported by the awarding agency. 3.An Equipment Listing must be maintained listing each item of Equipment acquired with SHSP funds.The Equipment Listing must be kept up to date at all times.Any changes must be recorded in the Listing within ten (10)business days and the updated Listing is to be forwarded to the County of Los Angeles Auditor-Controller (A-C)Shared Services Division. The Equipment Property Records must be maintained that include:(a)a description of the property,(b)a serial number or other identification number,(c)the source of property,(d)who holds title,(e)the acquisition date,(f)and cost of the property,(g)percentage of Federal participation in the cost of the property,(h)the location,(i)use and condition of the Page 7 property,U)and any ultimate disposition data including the date of disposal and sale price of the property.Records must be retained by the subrecipient pursuant to Title 2,Part 200.313 (d)(1)of the CFR. 4.All Equipment obtained under this Agreement must have an appropriate identification decal affixed to it,and,when practical,must be affixed where it is readily visible. 5.A physical inventory of the Equipment must be taken by the Subrecipient and the results reconciled with the Equipment Listing at least once every two years or prior to any site visit by State or Federal auditors or County of Los Angeles monitors.The Subrecipient is required to have on file a letter certifying as to the accuracy of the Equipment Listing in the frequency as above,and provide to the CEO when requested. M.Any Planning paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F or subsequent grant year programs. N.Any Organization activities paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F. 0.Any Training paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F,and must be first submitted to CEO and then pre-authorized by Cal OES.A catalog of federally approved and sponsored training courses is available at https://www.fjrstrespondertraining.gov/frts/, P.Any Exercise paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F.Detailed Homeland Security Exercise and Evaluation Program Guidance is available at https://wwwfema.povlhseep. Q.Any Personnel activities paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F. R.Subrecipient must provide to CEO a spending plan detailing the required steps and timeframes required to complete the approved projects within the grant timeframe.Subrecipient must submit the spending plan to CEO prior to final execution of the Agreement. S.Pursuant to this Agreement,indirect costs are not reimbursable. Page 8 SECTION III PAYMENT §301.Payment of Grant Funds and Method of Payment A.The County of Los Angeles will reimburse Subrecipient up to the maximum grant amount of $45,577.00 as expenditures are incurred and paid by Subrecipient and all documentation is reviewed and approved by County of Los Angeles.All expenditures must be for the purchase of equipment,exercises,training, organization,and planning as described in Section II of this Agreement.The grant amount represents the amount allocated to Subrecipient in the 2022 SHSP Grant Award Letter from Cal OES. 8.Subrecipient must submit reimbursement requests to the County of Los Angeles A-C Shared Services Division requesting payment as soon as a Project is completed and expenses are incurred and paid with the required supporting documentation;submission can be sent immediately or at a minimum on a quarterly basis,and no later than the date stated in §201,above.Each reimbursement request must be accompanied by the Reimbursement Form (sample attached hereto as Exhibit G,and subject to periodic revisions).All appropriate back-up documentation must be attached to the reimbursement form, including the method of procurement,bid documentation,purchase orders, invoices,report of goods received,and proof of payment. For Training reimbursements,Subrecipient must include a copy of the class roster verifying training attendees,proof that prior approval was obtained from Cal OES and that a Cal QES Feedback number has been assigned to the course,and timesheets and payroll registers for all training attendees. For Exercise reimbursements,Subrecipient must enter the After Action Report (AAR)and Improvement Plan on the State Office of Domestic Preparedness secure portal within sixty (60)days following completion of the exercise and submit proof of prior State approval of the MR with the reimbursement request. For Planning reimbursements,Subrecipient must include a copy of the final tangible product. C.The County of Los Angeles may,at its discretion,reallocate unexpended grant funds to another subrecipient.Said reallocation may occur upon approval by the County of Los Angeles of a Subrecipient reimbursement submission,inquiry from the County of Los Angeles to the Subrecipient regarding fund utilization,or by written notification from the Subrecipient to the County of Los Angeles that a portion of the grant funds identified in §301 A.,above,will not be utilized.As provided in §503,below,any increase or decrease in the grant amount specified Page 9 in §301 .A.,above,may be effectuated by a written notification by the County of Los Angeles to the Subrecipient. 0.Payment of reimbursement request will be withheld by the County of Los Angeles until the County of Los Angeles has determined that Subrecipient has turned in all supporting documentation and completed the requirements of this Agreement. E.It is understood that the County of Los Angeles makes no commitment to fund this Agreement beyond the terms set forth herein. F.1.Funding for all periods of this Agreement is subject to continuing Federal appropriation of grant funds for this program.In the event of a loss or reduction of Federal appropriation of grant funds for this program,the Agreement may be terminated,or appropriately amended,immediately upon notice to Subrecipient of such loss or reduction of Federal grant funds. 2.County of Los Angeles will make a good-faith effort to notify Subrecipient,in writing,of such non-appropriation at the earliest time. SECTION IV STANDARD PROVISIONS §401.Construction of Provisions and Titles Herein All titles or subtitles appearing herein have been inserted for convenience and do not,and will not be deemed to,affect the meaning or construction of any of the temis or provisions hereof,The language of this Agreement will be construed according to its fair meaning and not strictly for or against either party. §402.Apølicable Law,Interpretation and Enforcement Each party’s performance hereunder must comply with all applicable laws of the United States of America,the State of California,and the County of Los Angeles. This Agreement will be enforced and interpreted,as applicable,under the laws of the United States of America,the State of Califomia and the County of Los Angeles. If any part,terni or provision of this Agreement is held void,illegal, unenforceable,or in conflict with any law of a Federal,State or Local Government having jurisdiction over this Agreement,the validity of the remainder of the Agreement will not be affected thereby. Applicable Federal or State requirements that are more restrictive will be followed. Page 10 §403.Integrated Agreement This Agreement sets forth all of the rights and duties of the parties with respect to the subject mailer hereof,and replaces any and all previous agreements or understandings,whether written or oral,relating thereto.This Agreement may be amended only as provided for herein. §404.Breach If any party fails to perform,in whole or in part,any promise,covenant,or agreement set forth herein,or should any representation made by it be untrue, any aggrieved party may avail itself of all rights and remedies,at law or equity,in the courts of law.Said rights and remedies are cumulative of those provided for herein except that in all events,no party may recover more than once,suffer a penalty or forfeiture,or be unjustly compensated. §405.Prohibition Against Assignment or Delegation Subrecipient may not do any of the following,unless it has first obtained the written permission of the County of Los Angeles: A.Assign or otherwise alienate any of its rights hereunder,including the right to payment;or B.Delegate,subcontract,or otherwise transfer any of its duties hereunder. §406.Permits Subrecipierit and its officers,agents and employees must obtain and maintain all permits and licenses necessary for Subrecipient’s performance hereunder and must pay any fees required therefor.Subrecipient further certifies that it will immediately notify the County of Los Angeles of any suspension,termination, lapse,non-renewal or restriction of licenses,certificates,or other documents. §407.Nondiscrimination and Affirmative Action Subrecipient must comply with the applicable nondiscrimination and affirmative action provisions of the laws of the United States of America,the State of California,and the County of Los Angeles.In performing this Agreement, Subrecipient must not discriminate in its employment practices against any employee or applicant for employment because of such person’s race,religion, national origin,ancestry,sex,sexual orientation,age,physical handicap,mental disability,marital status,domestic partner status or medical condition. Subrecipient must comply with Executive Order 11246,entitled “Equal Employment Opportunity,”as amended by Executive Order 11375,and as supplemented in Department of Labor regulations (41 CFR Part 60). Page 11 If required,Subrecipient must submit an Equal Employment Opportunity Plan to the Department of Justice Office of Civil Rights in accordance with guidelines listed at httpsi/www.justice.govtcrt. Any subcontract entered into by the Subrecipient relating to this Agreement,to the extent allowed hereunder,will be subject to the provisions of this §407 of this Agreement. §408.Indemnification Each of the parties to this Agreement is a public entity.This indemnity provision is written in contemplation of the provisions of Section 895.2 of the Government Code of the State of California,which impose certain tort liability jointly upon public entities,solely by reason of such entities being parties to an agreement, and the parties agree that this indemnity provision will apply and will be enforceable regardless of whether Section 895 et seq.is deemed to apply to this Agreement.The parties hereto,as between themselves,consistent with the authorization contained in Government Code Sections 895.4 and 895.6 agree to each assume the full liability imposed upon it or upon any of its officers,agents, or employees by law,for injury caused by a negligent or wrongful act or omission occurring in the performance of this Agreement,to the same extent that such liability would be imposed in the absence of Government Code Section 895.2. To achieve the above-stated purpose,each party agrees to indemnify and hold harmless the other party for any liability arising out of its own negligent acts or omissions in the performance of this Agreement (i.e.,the Subrecipient agrees to indemnify and hold harmless the County of Los Angeles for liability arising out of the Subrecipient’s negligent or wrongful acts or omissions and the County of Los Angeles agrees to indemnify and hold harmless the Subrecipient for liability arising out of the County of Los Angeles’negligent or wrongful acts or omissions).Each party further agrees to indemnify and hold harmless the other party for liability that is imposed on the other party solely by virtue of Government Code Section 895.2.The provisions of Section 2778 of the California Civil Code are made a part hereof as if fully set forth herein.Subrecipient certifies that it has adequate self-insured retention of funds to meet any obligation arising from this Agreement. §409.Conflict of Interest A.The Subrecipient covenants that none of its directors,officers,employees,or agents may participate in selecting,or administrating,any subcontract supported (in whole or in part)by Federal funds where such person is a director,officer, employee or agent of the subcontractor;or where the selection of subcontractors is or has the appearance of being motivated by a desire for personal gain for themselves or others such as family business,etc.;or where such person knows or should have known that: Page 12 1.A member of such person’s immediate lam fly,or domestic partner or organization has a financial interest in the subcontract; 2.The subcontractor is someone with whom such person has or is negotiating any prospective employment;or 3.The participation of such person would be prohibited by the California Political Reform Act,California Government Code §871 00 et seq.if such person were a public officer,because such person would have a “financial or other interest”in the subcontract. B.Definitions: 1.The term “immediate family”means domestic partner and/or those persons related by blood or marriage,such as husband,wife,father, mother,brother,sister,son,daughter,father in law,mother in law,brother in law,sister in law,son in law,daughter in law. 2.The term “financial or other interest’means: a.Any direct or indirect financial interest in the specific contract, including but not limited to,a commission or fee,a share of the proceeds,prospect of a promotion or of future employment,a profit, or any other form of financial reward. b.Any of the following interests in the subcontractor ownership: partnership interest or other beneficial interest of five percent or more;ownership of five percent or more of the stock;employment in a managerial capacity;or membership on the board of directors or governing body. C.The Subrecipient further covenants that no officer,director,employee,or agent may solicit or accept gratuities,favors,or anything of monetary value from any actual or potential subcontractor,supplier,a party to a sub agreement,(or persons who are otherwise in a position to benefit from the actions of any officer, employee,or agent). D.The Subrecipient may not subcontract with a former director,officer,or employee within a one-year period following the termination of the relationship between said person and the Subrecipient. E.Prior to obtaining the County of Los Angeles’approval of any subcontract,the Subrecipient must disclose to the County of Los Angeles any relationship, financial or otherwise,direct or indirect,of the Subrecipient or any of its officers, directors or employees or their immediate family with the proposed subcontractor and its officers,directors or employees. Page 13 F.For further clarification of the meaning of any of the terms used herein,the parties agree that references are made to the guidelines,rules,and laws of the County of Los Angeles,State of California,and Federal regulations regarding conflict of interest. G.The Subrecipient warrants that it has not paid or given and will not pay or give to any third person any money or other consideration for obtaining this Agreement. H.The Subrecipient covenants that no member,officer or employee of Subrecipient may have interest,direct or indirect,in any contract or subcontract or the proceeds thereof for work to be performed in connection with this project during his/her tenure as such employee,member or officer or for one year thereafter. I.The Subrecipient must incorporate the foregoing subsections of this Section into every agreement that it enters into in connection with this grant and must substitute the term “subcontractor”for the term “Subrecipient”and “sub subcontractor”for “Subcontractor”. §410.Restriction on Disclosures Any reports,analyses,studies,drawings,information,or data generated as a result of this Agreement are to be governed by the California Public Records Act (California Government Code Sec.6250 et seq.). §411.Statutes and Regulations ADplicable To All Grant Contracts A.Subrecipient must comply with all applicable requirements of State,Federal,and County of Los Angeles laws,executive orders,regulations,program and administrative requirements,policies and any other requirements governing this Agreement.Subrecipient must comply with applicable State and Federal laws and regulations pertaining to labor,wages,hours,and other conditions of employment.Subrecipient must comply with new,amended,or revised laws, regulations,and/or procedures that apply to the performance of this Agreement. These requirements include,but are not limited to: 1.CFR Subrecipient must comply with Title 2 CFR Part 200. 2.SingleAuditAct Since Federal funds are used in the performance of this Agreement, Subrecipient must,as applicable,adhere to the rules and regulations of the Single Audit Act (31 usc Sec.7501 et seq.),2 CFR Part 200 and any administrative regulation or field memos implementing the Act. Page 14 3.Americans with Disabilities Act Subrecipient hereby certifies that,as applicabie,it will comply with the Americans with Disabilities Act 42,usc §1 2101 et and its implementing regulations.Subrecipient will provide reasonable accommodations to allow qualified individuals with disabilities to have access to and to participate in its programs,services and activities in accordance with the provisions of the Americans with Disabilities Act. Subrecipient will not discriminate against persons with disabilities nor against persons due to their relationship to or association with a person with a disability.Any subcontract entered into by Subrecipient,relating to this Agreement,to the extent allowed hereunder,will be subject to the provisions of this paragraph. 4.Political and Sectarian Activity Prohibited None of the funds,materials,property or services provided direcfly or indirectly under this Agreement may be used for any partisan political activity,orto further the election or defeat of any candidate for public office.Neither may any funds provided under this Agreement be used for any purpose designed to support or defeat any pending legislation or administrative regulation.None of the funds provided pursuant to this Agreement may be used for any sectarian purpose or to support or benefit any sectarian activity. Subrecipient must file a Disclosure Form at the end of each calendar quarter in which there occurs any event requiring disclosure or which materially affects the accuracy of any of the information contained in any Disclosure Form previously filed by Subrecipient.Subrecipient must require that the language of this Certification be included in the award documents for all sub-awards at all tiers and that all subcontractors certify and disclose accordingly. 5.Records Inspection At any time during normal business hours and as often as either the county of Los Angeles,the U.S.Comptroller General or the Auditor General of the State of california may deem necessary,Subrecipient must make available for examination all of its records with respect to all matters covered by this Agreement.The County of Los Angeles.the U.S. Comptroller General and the Auditor General of the State of California have the authority to audit,examine and make excerpts or transcripts from records,including all Subrecipient’s method of procurement,invoices, materials,payrolls,records of personnel,conditions of employment and other data relating to all matters covered by this Agreement. Page 15 Subrecipient agrees to provide any reports requested by the County of Los Angeles regarding performance of this Agreement. 6.Records Maintenance Records,in their original form,must be maintained in accordance with requirements prescribed by the County of Los Angeles with respect to all matters specified in this Agreement.Original forms are to be maintained on file for all documents specified in this Agreement.Such records must be retained for a period five (5)years after termination of this Agreement and after final disposition of all pending matters.?ending matters” include,but are not limited to,an audit,litigation or other actions involving records.The County of Los Angeles may,at its discretion,take possession of,retain and audit said records.Records,in their original form pertaining to matters covered by this Agreement,must at all times be retained within the County of Los Angeles unless authorization to remove them is granted in writing by the County of Los Angeles. 7.Subcontracts and Procurement Subrecipient must,as applicable,comply with the Federal,State and County of Los Angeles standards in the award of any subcontracts.For purposes of this Agreement,subcontracts include but are not limited to purchase agreements,rental or lease agreements,third party agreements, consultant service contracts and construction subcontracts. Subrecipient must,as applicable,ensure that the terms of this Agreement with the County of Los Angeles are incorporated into all Subcontractor agreements.The Subrecipient must submit all Subcontractor agreements to the County of Los Angeles for review prior to the release of any funds to the Subcontractor.The Subrecipient must withhold funds to any Subcontractor agency that fails to comply with the terms and conditions of this Agreement and their respective Subcontractor agreement. 8.Labor Subrecipient must,as applicable,comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C.§47284763)relating to prescribed requirements for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM’s Standards for a Merit System Personnel Administration (5 CFR 900,Subpart F). Subrecipient must,as applicable,comply with the provisions of the Davis- Bacon Act (40 U.S.C.§276a to 276a-7);the Copeland Act (40 U.S.C. §276c and 18 U.S.C.§874);the Contract Work Hours and Safety Standards Act (40 U.S.C.§327-333),regarding labor standards for federally-assisted construction subagreements;and the Hatch Act (5 USC §1 501-1 508 and 7324-7328). Page 16 Subrecipient must,as applicable,comply with the Federal Fair Labor Standards Act (29 U.S.C.§201)regarding wages and hours of employment. None of the funds may be used to promote or deter union/labor organizing activities.CA Govt Code Sec.16645 et g. 9.Civil Rights Subrecipient must,as applicable,comply with all Federal statutes relating to nondiscrimination.These include but are not limited to:(a)Title VI of the Civil Rights Act of 1964 (P.L.88-352),which prohibits discrimination on the basis of race,color or national origin;(b)Title IX of the Education Amendments of 1972,as amended (20 U.S.C.§1681-1683,and 1685- 1686),which prohibits discrimination on the basis of sex;(c)Section 504 of the Rehabilitation Act of 1973,as amended (29 U.S.C.§794),which prohibits discrimination on the basis of disabilities;(d)the Age Discrimination Act of 1975,as amended (42 U.S.C.§6101 -61 07),which prohibits discrimination on the basis of age;(e)the Drug Abuse Office and Treatment Act of 1972 (P.L.92-255),as amended,relating to nondiscrimination on the basis of drug abuse;(f)the Comprehensive Alcohol Abuse and Alcoholism Prevention,Treatment and Rehabilitation Act of 1970 (P.L.91-616),as amended,relating to nondiscrimination on the basis of alcohol abuse or alcoholism;(g)§523 and 527 of the Public Health Service Act of 1912(42 U.S.C.§290 dd-3 and 290 ee 3),as amended,relating to confidentiality of alcohol and drug abuse patient records;(h)Title VIII of the Civil Rights Act of 1968 (42 U.S.C.§3601 et seq.),as amended,relating to non-discrimination in the sale,rental or financing of housing;(i)any other nondiscrimination provisions in the specific statute(s)under which application for Federal assistance is being made;)the requirements of any other nondiscrimination statute(s)that may apply to the application;and (k)P.L.93-348 regarding the protection of human subjects involved in research,development,and related activities supported by this award of assistance. 10.Environmental Subrecipient must,as applicable,comply,or has already complied,with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (FL.91 -646),which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. Subrecipient must,as applicable,comply with environmental standards which may be prescribed pursuant to the following:(a)institution of Page 17 environmental quality control measures under the National Environmental Policy Act of 1969 (P.L.91 -1 90)and Executive Order (ED)11514;(b) notification of violating facilities pursuant to EO 11738;(c)protection of wetlands pursuant to ED 11990;(d)evaluation of flood hazards in floodplains in accordance with EO 11988;(e)assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C.§1451 et seq.);(Uconformity of Federal actions to State (clean Air)Implementation Plans under Section 176(c)of the Clean Air Act of 1955,as amended (42 U.S.C.%7401 et seq.);(g)protection of underground sources of drinking water under the Safe Drinking Water Act of 1974,as amended (P.L.93- 523);(h)protection of endangered species under the Endangered Species Act of 1973,as amended (P.L.93205);and (i)Flood Disaster Protection Act of 1973 §102(a)(P.L.93-234). Subrecipient must,as applicable,comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C.%1271 et seq.)related to protecting components or potential components of the national wild and scenic rivers system. Subrecipient must,as applicable,comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C.§48O1 et seq.),which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. Subrecipient must,as applicable,comply with the Federal Water Pollution Control Act (33 U.S.C.§1251 et seq.),which restores and maintains the chemical,physical and biological integrity of the Nation’s waters. Subrecipient must,as applicable,ensure that the facilities under its ownership,lease or supervision that are utilized in the accomplishment of this project are not listed in the Environmental Protection Agency’s (EPA) list of Violating Facilities and that it will notify the Federal Grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. By signing this Agreement,Subrecipient warrants and represents that it will,as applicable,comply with the California Environmental Quality Act (CEQA),Public Resources Code §21000 et seq. Subrecipient must,as applicable,comply with the Energy Policy and Conservation Act (P.L.94-1 63,89 Stat.871). Subrecipient must,as applicable,comply with the provision of the Coastal Barrier Resources Act (P.L.97-348)dated October 19,1982 (16 U.S.C. 3501 et.seq.)which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System. Page 18 11.Preservation Subrecipient must,as applicable,comply with Section 106 of the National Historic Preservation Act of 1966,as amended (16 U.S.C.§470),EQ 11593 (identification and protection of historic properties),and the Archaeological and Historic Preservation Act of 1974(16 U.S.C.§469a-1 et seq.). 12.Suspension,Debarment,Ineligibility and Voluntary Exclusion Subrecipient must,as applicable,comply with Title 2 CFR Part §3000, regarding Suspension and Debarment,and Subrecipient must submit a Certification Regarding Debarment,attached hereto as Exhibit B,required by Executive Order 12549 and any amendment thereto.Said Certification must be submitted to the County of Los Angeles concurrent with the execution of this Agreement and must certify that neither Subrecipient nor its principals are presently debarred,suspended,proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any Federal department head or agency.Subrecipient must require that the language of this Certification be included in the award documents for all sub-award at all tiers and that all subcontractors certify accordingly. 13.Drug-Free Workplace Subrecipient must,as applicable,comply with the federal Drug-Free Workplace Act of 1988,41 USC §701,Title 44 Code of Federal Regulations (CFR)Part §17;the California Drug-Free Workplace Act of 1990,CA Gov’t Code §8350-8357,and Subrecipient must complete the Certification Regarding Drug-Free Workplace Requirements,attached hereto as Exhibit C,and incorporated herein by reference.Subrecipient must require that the language of this Certification be included in the award documents for all sub-award at all tiers and that all subcontractors certify accordingly. 14.Lobbying Activities Subrecipient must,as applicable,comply with 31 LJ.S.C.1352 and complete the Disclosure of Lobbying Activities,(0MB 0038-0046), attached hereto as Exhibit A,and incorporated herein by reference. 15.Miscellaneous Subrecipient must,as applicable,comply with the Laboratory Animal Welfare Act of 1966.as amended (P.L.89-544,7 USC §21 31 et seq.). Page 19 8.Statutes and Regulations Applicable To This Particular Grant Agreement Subrecipient must comply with all applicable requirements of State and Federal laws,executive orders,regulations,program and administrative requirements, policies and any other requirements governing this particular grant program. Subrecipient must,as applicable,comply with new,amended,or revised laws, regulations,and/or procedures that apply to the performance of this Agreement. These requirements include,but are not limited to: Title 2 CFR Part 200;EQ 12372;U.S.Department of Homeland Security,Office of State and Local Government Coordination and Preparedness,Office for Domestic Preparedness,ODP WMD Training Course Catalogue;and DOJ Office for Civil Rights. Standardized Emergency Management System (SEMS)requirements as stated in the California Emergency Services Act,Government Code Chapter 7 of Division 1 of Title 2,§8607.1(e)and CCR Title ‘19,§2445-2448. Provisions of Title 2,6,28,44 CFR applicable to grants and cooperative agreements,including Part 18,Administrative Review Procedures;Part 20, Criminal Justice Information Systems;Part 22,Confidentiality of Identifiable Research and Statistical Information;Part 23,Criminal Intelligence Systems Operating Policies;Part 30,Intergovernmental Review of Department of Justice Programs and Activities;Part 35,Nondiscrimination on the Basis of Disability in State and Local Government Services;Part 38,Equal Treatment of Faith-based Organizations;Part 42,Nondiscrimination/Equal Employment Opportunities Policies and Procedures;Part 61,Procedures for Implementing the National Environmental Policy Act;Part 63,Floodplain Management and Wetland Protection Procedures;Part 64,Floodplain Management and Wetland Protection Procedures;Federal laws or regulations applicable to Federal Assistance Programs;Part 69,New Restrictions on Lobbying;Part 70,Uniform Administrative Requirements for Grants and Cooperative Agreements (including sub-awards)with Institutions of Higher Learning,Hospitals and other Non-Profit Organizations;and Part 83,Government-Wide Requirements for a Drug Free Workplace (grants). Nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968,as amended,42 USC 3789(d),or the Juvenile Justice and Delinquency Prevention Act,or the Victims of Crime Act,as appropriate;the provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants,M7100.1,and all other applicable Federal laws, orders,circulars,or regulations. 1.Travel Expenses Subrecipient,as provided herein,will be compensated for Subrecipient’s reasonable travel expenses incurred in the performance of this Page 20 Agreement,to include travel and per diem,unless otherwise expressed. Subrecipient’s total travel for in-State and/or out-of-State and per diem costs must be included in the contract budget(s).All travel,including out- of-State travel,that is not included in the budget(s)will not be reimbursed without prior written authorization from the County of Los Angeles. Subrecipient’s administrative-related travel and per diem reimbursement costs will not be reimbursed.For programmatic-related travel costs, Subrecipient’s reimbursement rates may not exceed the amounts established under the grant. C.Compliance With Grant Requirements To obtain the grant funds,the State required an authorized representative of the County of Los Angeles to sign certain promises regarding the way the grant funds would be spent.These requirements are included in Exhibit F and in the State’s “Grant Assurances”.By signing these Grant Assurances and accepting Exhibit F,the County of Los Angeles became liable to the State for any funds that are used in violation of the grant requirements.The State’s Grant Assurances are incorporated into this Agreement through Exhibit D. Subrecipient will be liable to the Grantor for any funds the State determines the Subrecipient used in violation of these Grant Assurances. Pursuant to this Agreement,Subrecipient shall execute the 2022 Certification of Grant Assurances in Exhibit D,accepting and agreeing to abide by all provisions,assurances,and requirements therein.Subrecipient agrees to indemnify and hold harmless the County of Los Angeles for any sums the State or Federal government determines Subrecipient used in violation of the Grant Assurances. To the extent Exhibit D conflicts with language or provisions contained in this Agreement,or contains more restrictive requirements under Federal and State law,Exhibit D shall control. D.Noncompliance With Grant Requirements Subrecipient understands that failure to comply with any of the above assurances and requirements,including Exhibit D,may result in suspension, termination or reduction of grant funds,and repayment by the Subrecipient to the County of Los Angeles of any unauthorized expenditures. §412.Federal,State and Local Taxes Federal,State and local taxes are the responsibility of the Subrecipient as an independent party and not of the County of Los Angeles and must be paid prior to requesting reimbursement.However,these taxes are an allowable expense under the grant program. Page 21 §413.Inventions,Patents and Copyrights A.Reporting Procedure for Inventions If any project produces any invention or discovery (“Invention”)patentable or otherwise under Title 35 of the U.S.Code,including,without limitation,processes and business methods made in the course of work under this Agreement,the Subrecipient must report the fact and disclose the Invention promptly and fully to the County of Los Angeles.The County of Los Angeles will report the fact and disclose the Invention to the State.Unless there is a prior agreement between the County of Los Angeles and the State.the State will determine whether to seek protection on the Invention.The State will determine how the rights in the Invention,including rights under any patent issued thereon,will be allocated and administered in order to protect the public interest consistent with the policy (“Policy”)embodied in the Federal Acquisition Regulations System,which is based on Ch.18 of Title 35 U.S.C.Sections 200 et seq.(Pub.L.95-517,Pub.L. 98-620,Title 37 CFR Part 401);Presidential Memorandum on Government Patent Policy to the Heads of the Executive Departments and Agencies,dated 2/18/1983);and Executive Order 12591,4/10/87,52 FR 13414,Title 3 CFR, 1987 Comp.,p.220 (as amended by Executive Order 12816,12/22/87,52 FR 48661,Title 3 CFR,1987 Comp.,p.262).Subrecipient hereby agrees to be bound by the Policy,and will contractually require its personnel to be bound by the Policy. B.Rights to Use Inventions As applicable,County of Los Angeles will have an unencumbered right,and a non-exclusive,irrevocable,royally-free license to use,manufacture,improve upon,and allow others to do so for all government purposes,any Invention developed under this Agreement. C.Copyright Policy 1.Unless otherwise provided by the State or the terms of this Agreement, when copyrightable material (“Material”)is developed under this Agreement,the County of Los Angeles,at its discretion,may copyright the Material.If the County of Los Angeles declines to copyright the Material, the County of Los Angeles will have an unencumbered right,and a non- exclusive,irrevocable,royalty-free license,to use,manufacture,improve upon,and allow others to do so for all government purposes,any Material developed under this Agreement. 2.The State will have an unencumbered right,and a non-exclusive, irrevocable,royalty-free license,to use,manufacture,improve upon,and allow others to do so for all government purposes,any Material developed under this Agreement or any Copyright purchased under this Agreement. 3.Subrecipient must cornply with Title 24 CFR 85.34. Page 22 D.Rights to Data The State and the County of Los Angeles will have unlimited rights or copyright license to any data first produced or delivered under this Agreement.“Unlimited rights”means the right to use,disclose,reproduce,prepare derivative works, distribute copies to the public,and perform and display publicly,or permit others to do so;as required by Title 48 CFR 27.401.Where the data are not first produced under this Agreement or are published copyrighted data with the notice of 17 U.S.C.Section 401 or 402,the State acquires the data under a copyright license as set forth in Title 48 CFR 27.404(0(2)instead of unlimited rights.(Title 48 CFR 27.404(a)). E.Obligations Binding on Subcontractors Subrecipient must require all subcontractors to comply with the obligations of this section by incorporating the terms of this section into all subcontracts. §414.Child Suøport Assignment Orders Under the terms of this Agreement,Subrecipient must,as applicable,comply with California Family Code Section 5230 et seq. §415.Minority,Women,And Other Business Enterprise Outreach Program It is the policy of the County of Los Angeles to provide Minority Business Enterprises,Women Business Enterprises and all other business enterprises an equal opportunity to participate in the performance of all Subrecipient’s contracts, including procurement,construction and personal services.This policy applies to all of the Subrecipient’s contractors and sub-contractors. §416.ComDliance with Fair Chance Employment Practices Subrecipient shall comply with fair chance employment hiring practices set forth in California Government Code Section 12952,Employment Discrimination: Conviction History.Subrecipient’s violation of this paragraph of the Agreement t may constitute a material breach of the Agreement.In the event of such material breach,County of Los Angeles may,in its sole discretion,terminate the Agreement. §417.Method of Payment and Required Information The County of Los Angles may,at its sole discretion,determine the most appropriate,efficient,secure,and timely form of payment provided under this Agreement.Subrecipient further agrees that the default form of payment shall be Electronic Funds Transfer (EFT)or Direct Deposit,unless an alternative method of payment is deemed appropriate by the A-C. Page 23 Subrecipient shall provide the A-C with electronic banking and related information for the Subrecipient and/or any other payee that the Subrecipient designates to receive payment pursuant to this Agreement at https:f/directdeposit.Iacounty.gov/.Such electronic banking and related information includes,but is not limited to:bank account number and routing number,legal business name,valid taxpayer identification number or TIN,a working e-mail address capable of receiving remittance advices and other payment related correspondence,and any other information that the A-C determines is reasonably necessary to process the payment and comply with all accounting,record keeping,and tax reporting requirements. Any provision of law,grant,or funding agreement requiring a specific form or method of payment other than EFT or Direct Deposit shall supersede this requirement with respect to those payments.At any time during the duration of this Agreement,the Subrecipient may submit a written request for an exemption to this requirement and must be based on specific legal,business or operational needs and explain why the payment method designated by the A-C is not feasible and an alternative is necessary.The A-C,in consultation with CEO,shall decide whether to approve exemption requests. SECTION V DEFAULTS!SUSPENSION,TERMINATION,AND AMENDMENTS §501.Defaults Should either party fail for any reason to comply with the contractual obligations of this Agreement within the time specified by this Agreement,the non-breaching party reserves the right to terminate the Agreement,reserving all rights under State and Federal law. §502.Termination This Agreement may be terminated,in whole or in part,from time to time,when such action is deemed by the County of Los Angeles,in its sole discretion,to be in its best interest.Termination of work hereunder shall be effected by notice of termination to the Subrecipient specifying the extent to which performance of work is terminated and the date upon which such termination becomes effective. The date upon which such termination becomes effective shall be no less than ten (10)days after the notice is sent. Page 24 §503.Amendments Except as otherwise provided in this paragraph,any change in the terms of this Agreement,including changes in the services to be performed by Subrecipient, that are agreed to by the Subrecipient and the County of Los Angeles must be incorporated into this Agreement by a written amendment properly signed by persons who are authorized to bind the parties.Notwithstanding the foregoing, any increase or decrease of the grant amount specified in §301 .A.,above,or any extension of the performance period specified in §201,above,does not require a written amendment,but may be effectuated by a written notification by the County of Los Angeles to the Subrecipient. SECTION VI ENTIRE AGREEMENT §601.Complete Agreement This Agreement contains the full and complete Agreement between the two parties.Neither verbal agreement nor conversation or other communication with any officer or employee of either party will affect or modify any of the terms and conditions of this Agreement. §602.Number of Pages and Attachments This Agreement may be executed utilizing wet,scanned digital,and electronic signatures,each of which is deemed to be an original.This Agreement includes (26)pages and (8)Exhibits which constitute the entire understanding and agreement of the parties. [Remainder of this page intentionally left blank] Page 25 IN WITNESS WHEREOF,the Subrecipient and County of Los Angeles have caused this Agreement to be executed by their duly authorized representatives. COUNTY OF LOS ANGELES BY FESIA A.DAVENPORT Chief Executive Officer Date BY CELIA ZAVALA Executive Officer,Board of Supervisors BY ARLENE BARRERA Auditor-Controller APPROVED AS TO FORM DAWYN R,HARRISON County Counsel BY Deputy County Counsel CITY OF AZUSA 4%2/-%;v’/ (Print Name) BY — City A omey (Signet a) I4tvc-A•Mwi-t (Print Name) ‘f//J73 ate /áyaz Citj ReØ’restñtativelfltle (Signature) APPROVED AS TO FORM 54/23 /Date ATtEST Name)tate Page 26 OSCAR VALDEZ, Interim Auditor-Controller EXHIBITS Exhibit A Certification Regarding Lobbying A.1 Disclosure of Lobbying Activities Exhibit B Certification Regarding Debarment,Suspension,Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions Exhibit C Certification Regarding Drug-Free Workplace Exhibit D Certification of Grant Assurances Exhibit E Final Grant Award Letter and Project Worksheet Exhibit F FY 2022 Federal Notice of Funding Opportunity F.1 FY 2022 Cal OES Supplement to Federal Notice of Funding Opportunity Exhibit G Reimbursement Form and Instructions Exhibit H Monitoring Instrument EXHIBIT A Cal OES V%OOVERNOR’S OFFICE OF EMEROENCY SERVICES Certification Regarding Lobbying Certification far Contracts,Grants,Loans,and Cooøerative Agreements The undersigned certifies,to the best of his or her knowledge and belief,that: 1.No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of an agency,a Member ot Congress, an officer or employee of Congress.or an employee of a Member of Congress in connection with the awarding of any Federal contract the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative agreement,and the extension,continuation, renewal,amendment,or modification of any Federal contract,grant, loan,or cooperative agreement. 2.If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with this Federal contract,grant,loan,or cooperative agreement.the undersigned shall complete and submit Standard Form LLL,Disclosure of Lobbying Activities,’in accordance with its instructions. 3.The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts,subgrants.and contracts under grants,loans,and cooperative agreements)and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352,title 31,U.S.Code.Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Page 1 of 2 Initials EXHIBIT A Cal OES DOVERNORS OFFICE OF EMERGENCY SERVICES Certification Regarding Lobbying The Subrecipient,as identified below,certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure,if any.In addition,the Subrecipient understands and agrees that the provisions of 31 U.S.C.Chap.38,Administrative Remedies for False Claims and Statements,apply to this certification and disclosure,if any. Subrecipient: Signature of Authorized Agent: Printed Name of Authorized Agent: Tifle: _______ Date: _____________________ Page 2 of 2 Initials______ EXHIBITA.1 Cal OES 2432 Approved by 0MB 0348.0046 INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity,whether sub-awardee or prime Federal recipient,at the initiation or receipt of a covered Federal action,or a material change to a previous filing, pursuant to Title 31 u.s.c.Section 1352.The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with a covered Federal action.Use the SF-LLL-A Continuation Sheet for additional information if the space on the form is inadequate.Complete all items that apply for both the initial filing and materiai change report.Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1.Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 2.Identify the status of the covered Federal action. 3.Identify the appropriate classification of this report.If this is a follow-up report caused by a material change to the information previously reported,enter the year and quarter in which the change occurred.Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4.Enter the full name,address,city,state and zip code of the reporting entity.Include Congressional District,if known.Check the appropriate classification of the reporting entity that designates if it is,or expects to be,a prime or sub-award recipient.Identify the tier of the subawardee,e.g.,the first subawardee of the prime is the 1st tier.Subawards include but are not limited to subcontracts,subgrants and contract awards under grants. 5.If the organization filing the report in item 4 checks ‘Subawardee,”then enter the full name, address,city,state and zip code of the prime Federal recipient.Include Congressional District,if known. 6.Enter the name of the Federal agency making the award or loan commitment.Include at least one organizational level below agency name,if known.For example,Department of Transportation,United States Coast Guard. 7.Enter the Federal program name or description for the covered Federal action (item 1).If known,enter the full Catalog of Federal Domestic Assistance (CFDA)number for grants, cooperative agreements,loans,and loan commitments. 8.Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g.,Request for Proposal (RFP)number;Invitation for Bid (IFB)number;sub-grant announcement number;the contract,subgrant,or loan award number;the application/proposal control number assigned by the Federal agency).Include prefixes,e.g.,”RFP-DE-gO-OOl.” 9.For a covered Federal action where there has been an award or loan commitment by the Federal agency,enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5. Disclosure of Lobbykig Activities -Cal OES 2-232 (Revised 7/8/2013) Page 1 of4 EXHIB IT A.1 Cal DES 2-232 Approved by 0MB 0348-0046 10.(a.)Enter the full name,address,city,state and zip code of the lobbying entity engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b.)Enter the full names of the individual(s)performing services,and include fuN address if different from 10 (a).Enter Last Name,First Name,and Middle Initial (MI). 11.Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4)to the lobbying entity (item 10).Indicate whether the payment has been made (actual) or will be made (planned).Check all boxes that apply.If this is a material change report,enter the cumulative amount of payment made or planned to be made. 12.Check the appropriate box(es).Check all boxes that apply.If payment is made through an in- kind contribution,specify the nature and value of the in-kind payment. 13.Check the appropriate box(es).Check all boxes that apply.If other,specify nature. 14.Provide a specific and detailed description of the services that the lobbyist has performed,or will be expected to perform,and the date(s)of any services rendered.Include all preparatory and related activity,not just time spent in actual contact with Federal officials.Identify the Federal official(s)or employee(s)contacted or the officer(s),employee(s),or Member(s)of Congress that were contacted. 15.Check whether or not a SF-LLL-A Continuation Sheet(s)is attached. 16.The certifying official shall sign and date the form,print his/her name,title,and telephone number. Public reporting burden for this collection of information is estimated to average 30 minutes per response,including time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information.Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden,to the Office of Management and Budget, Paperwork Reduction Project (0348-0046),Washington,D.C.20503. Disclosure of Lobbying Activities -cal OES 2-232 (Revised 7/8/2013) Page 2of4 EXHIBIT A.1 Cal OES 2-232 Approved by 0MB 0348-0045 DISCLOSURE OF LOBBYING ACTIVITIES Comolete this form to disclose IobbvinQ activities pursuant to 31 U.S.C.1352 1.Type of Federal ActIon:2.Status of Federal ActIon:3.Report Type: Ii]a.contract BL.J a.bid/offer/application a.initial filing b material change b.grant b.initial award c.cooperative agreement c.post-award For Material Change Only: d.loan e.loan guarantee Year Quarter f.loan insurance date of last report 4.Name and Address of Reporting Entity:A.zusa Police Dept.5.If Reporting Entity in No.4 is Subawardee, Enter Name and Address of Prime: 725 N.Alameda Ave.Azusa,CA 91702 County of Los Mgeles Chief Executive Office -HSGAJPrimejJSubawardee500WestTempleStreet,Room 9-79-2 Los Angeles,CA 90012 Tier,If known: Congressional District If known:Congressional District if known: 6.Federal DepartmentlAgency:7.Federal Program NamelDescriptlon: Homeland Security Grant ProgramDepartmentofHomelandSecurity CFDA Number,if applical,le:97067 8.Federal Action Number,if known:9.Award Amount if known: 10.a.Name and Address of Lobbying Entity b.Individuals Performing Services (If individual,last name,first name,Ml):(last name,first name,MI -include address if dilferent from ba) (attach Continuation Sheet(s)SF-LtL.A,if necessary) N/A 11.Amount of Payment (check all that apply):13.Type of Payment (check all that apply): N/A Actual J Planned J a.retainer 12.Form of Payment (check all that apply):J b.one-time fee n/AJa.cash c.commission ,J b.in-kind;specify:J d.contingent fee J e.deferred nature value J f othec specify: 14.Brief Description of Services Perfonned or to be Performed and Date(s)of Service,including officer(s),employee(s),or Member(s)contacted,for Payment indicated In item 11:(attach continuaton Sheet(s)SF-LLL-A.if necessary) 15.ContInuation Sheet(s)SF-LLL-A attached:J Yes No IS.Information requested through this form is authorized by Title SI U.S.C.Section 1352.Signature This disclosure of lobbying activities is a material representation of fact upon which Name:reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C.1352 This information will Title:Police CaDlain reported to the Congress semi-annually and will be available for public inspection.Any Telephone:626-812-3200 person who fails to file the required disclosure shall be subject to a civil penalty of not (area co*) less than $10,000 and not more than $100,000 for each such failure.Date:3/14/2023 Federal Use Only:Authorized for Local Reproduction Standard Form —ILL Disclosure of Lobbying Activities -Cal CES 2-232 (Revised 7/8/2013) Page 3of4 EXHIBIT A.1 Approved by 0MB 0346-0046 DISCLOSURE OF LOBBYING ACTIVITIES CONCONTINUATION SHEET Continuation of 10 a-b:additional sheets may be added if necessary Reporting Entity: N/A Last Name First Name MI N/A ___________________________ Address City Zip N/A _____________________________ Last Name First Name MI N/A ____________________________ Address City Zip N/A _____________________________ Last Name First Name MI N/A ____________________________ Address City Zip N/A Last Name First Name MI N/A ____________________________ Address City Zip Continuation of 14:(additional sheets may be added if necessary) Brief Description of Services and Payments indicated in item 11: Authorized for Local Reproduction Standard Form —LLL-A Disclosure of Lobbying Activities -Cal OES 2-232 (Revised 7/8/2013) Page 4of4 EXHIBIT B CERTIFICATION REGARDING DEBARMENT,SUSPENSION,INELIGIBILITY AND VOLUNTARY EXCLUSION LOWER TIER COVERED TRANSACTIONS This certification is required by the regulations Implementing Executive Order 12549, Debarment and Suspension,24 CFR Part 24 Section 24,510,ParticIpants’ responsibilIties. (READ ATTACHED INSTRUCTIONS FOR CERTIFICATION BEFORE COMPLETING) 1.The prospective recipient of Federal assistance funds certifies that neIther ft nor its principals are presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from participation in this transactIon by any Federal department or agency. 2.Where the prospective recipient of Federal assistancefunds is unabre to certify to any of the statements in this certification,such prospective participant shall attach an explanation to this proposal. AGREEMENT NUMBER AZUSA POLICE DEPARTMENT CONTRACTOR/BORROWERIAGENCY ROBERT LANDEROS,CAPTAIN NAME AND TITLE OF AUTHORIZED REPRESENTATIVE a_3/142O23 Page 1 of 2 EXHIBIT B INSTRUCTIONS FOR CERTIFICATION •1.By signing and submitting this document1 the prospective recipient of Federal assistance Is providing the certification as set out below. 2.The certification in this clause Is a material representation of fact upon WhICh reliance was placed when thIs transaction was entered Into.If It is later determined that the prospective recIpient of Federal assistance funds knowingly rendered an efloneOUs certificatIon,in addition to other remedies available to the Federal Government,the department or agency with which this transaction originated may pursue available remedies,including suspension andlor debarment. 3.The prospective recIpient of Federal assistance funds ahail provide immediate written notice to the person to whIch this agreement is entered,If at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous,when submitted or has became erroneous by reason of changed circumstances. 4.The terms ‘covered transaction,’‘debarred,’‘suspended,’‘Ineilgibie,’lower tier covered transaction,’‘participant,’‘person,’’primary covered transaction1’‘principal,’ ‘propoaai,and ‘voluntarily excluded,’as used In this ciauae,have the meanings set out In the Definitions and Coverage sections of rules ImplementIng Executive Order I 254R 5.The prospective recipient of Federal assistance (undo agrees by submItting this proposal that,should the proposed covered transaction be entered Into,It shall not knowingly enter into any lower tier covered transection with a person who is debarred,suspended, dedared Ineligible,or voluntarily excluded from participation on thIs covered transaction, unless authorized by the department or agency with Which this transaction originated. 6.The prospective recIpient of Federal assistance funds further agrees by submItting this proposal that it Will Include the clause titled ‘Certification Regarding Debarment, Suspension,ineligibility and Voluntary Exclusion Lower Tier Covered Tianasctlona without modification,In all iower tier covered transactions and in all solicitations for lower tier covered transactions. 7.A participant In a covered transaction may rely upon a certification of a prospective participant In a lower tier covered transaction,unless It knows that the certIfication Is erroneou&A partIcipant may decide the method and frequency by which It determines the eligibility of its principals.Each participant may,but Is not required to,checic the 1.1st of Partlee Excluded from Procurement or Non Procurement Prcwanis. 8.NothIng contained in the foregoing shall be construed to require establishment of a system of records In order to render In good faIth the certification required by this clause. The knowledge and Information of a participant Is not requIred to exceed that which is normally possessed by a prudent person In the ordInary course of business dealings. 9.Except (or transactions authorized under Paragraph 5 of these instructions,Ifs participant Ins covered transaction knowingly enters Into a lower tier covered transaction with a person who Is suspended,debarred,Ineligible,or voluntary excluded form participation In this transaction,In addition to other remedies available to the Federal Government,the department or agency with which this transaction originated may pursue avaIlable remedIes,Including euspenslon andlor debarment. Page 2 of 2 EXHIBIT C STATE OF CALIFORN)A DRUG-FREE WORKPLACE CERTIFICATION STD.21 COMPANY/ORGANIZATION NAME: The contractor or grant recipient named above hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace.The above-named contractor or recipient wilt: 1.Publish a statement notifying employees that unlawful manufacture,distribution,dispensation,possession,or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a). 2.Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b),to inform employees about all of the following: (a)The dangers of drug abuse in the workplace, (b)The persons or organization’s policy of maintaining a drug-free workplace, (c)Any available counseling,rehabilitation and employee assistance programs,and (d)Penalties that may be imposed upon employees for drug abuse violations. 3.Provide as required by Government Code Section 8355(c),that every employee who works on the proposed contract or subgrant: (a)Will receive a copy of the company’s drug-free policy statement,and (b)Will agree to abide by the terms of the company’s statement as a condition of employment on the contract or subgrarit. CERTIFICATION I,the official named below,hereby swear that I am duly authorized legally to bind the contractor or Recipient to the above described certification.I am fully aware that this certification,executed on the date and in the county below,is made under penalty of perjury under the laws of the State of California ROBERT LANDEROS 3/14/2023 OFFICAL’S NAME DATE EXECUTED LOS ANGELES EXECUTEO IN THE COUNTY cONTRA or RECEIPEINT SIGNATURE POLICE CAPTAIN TITLE 95-6000670 FEDERAL ID.NUMBER Page 1 of 2 EXHIBIT C STATEMENT ON THE DRUG-FREE WORKPLACE To comply with the enactment of Senate Bill 1120,(Chapter 1170,Statutes of 1990),which established the Drug-Free Workplace Act of 1990,the lilLiJa roice &eparhnnrn (your agency) accordingly provides this statement of compliance. In order to maintain funding eligibility,state agencies,along with those in receipt of grant and contractual awards,must certify that they provide drug-free workplaces and have issued drug-free workplace statements to their employees [Section 8355(a)of the Government Code.j Consequently,in accordance with this directive, this statement is issued to meet this requirement. The /1-zgsa P0/ICC /ptp(.(your agency),an agency within the State of California has adopted this statement in compliance with legislation which addresses issues to avoid the dangers arising from drug and alcohol abuse in the workplace.These dangers include death and injury to the employee,co-workers,or the public resulting from accidents,dereliction of duty,poor judgment and carelessness.Substance abuse also results in lost productivity,reduced efficiency,and increased absenteeism by the substance abuser and interferes with the job performance of employees who do not use illegal or unauthorized substances.[Section 8355(b)(1)J California law prohibits the unlawful manufacture,dispensation,possession,or illegal use of a controlled substance.That prohibition extends to all places and includes the worksite of California state employees. [Section 8355(a)J Employees convicted of a violation of criminal drug statute,when the violation occurred at an employee’s worksite,shall report the conviction to the granting and monitoring State agency upon conviction.[Section 8356(a)(1)(2)J In the event of the unlawful manufacture,distribution,dispensation,possession or illegal use of a controlled substance at a State worksite,the State may take disciplinary action pursuant to the law andlor require the satisfactory completion of a drug abuse assistance or rehabilitation program.(Section 8355(b)(4)] The Employee Assistance Program (EAP)provides drug problem assessment and referral to appropriate counseling and rehabilitation services.The EAP is available to all agency employees.Procedures exist to ensure the confidentiality of EAP records.Contact your personnel office for further information. It is the intent of the Azura I%jiw fle1rt.(your agency)to ensure by execution of this statement of compliance that each employee shall abide by the terms of this drug-free workplace statement.(Section 8355(c)] Page 2 of 2 EXHIBIT D Cal OESkGOVERNORSOFFICE OF EMERGENCY SERVICES Standard Assurances For Cal QES Federal Non-Disaster Grant Programs As the duly authorized representative of the Applicant,I hereby certify that the Applicant has the legal authority to apply for federal assistance and the institutional, managerial,and financial capability (including funds sufficient to pay any non-federal share of project cost)to ensure proper planning,management,and completion of the project described in this application,within prescribed timelines. The requirements outlined in these assurances apply to Applicant and any of its subrecipients. I further acknowledge that the Applicant is responsible for reviewing and adhering to all requirements within the: (a)Applicable Federal Regulations (see below); (b)Federal Program Notice of Funding Opportunity (NOFO); (c)Federal Preparedness Grants Manual; (d)California Supplement to the NOFO;and (e)Federal and State Grant Program Guidelines. Federal Regulations Government cost principles,uniform administrative requirements,and audit requirements for federal grant programs are set forth in Title 2,Part 200 of the Code of Federal Regulations (C.F.R.).Updates are issued by the Office of Management and Budget (0MB)and can be found at http://www.whitehouse.gov/omb/. State and federal grant award requirements are set forth below.The Applicant hereby agrees to comply with the following: 1.Proof of Authority The Applicant will obtain proof of authority from the city council,governing board,or authorized body in support of this project.This written authorization must specify that the Applicant and the city council,governing board,or authorized body agree: (a)To provide all matching funds required for the grant project and that any cash match will be appropriated as required; (b)Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council,governing board,or authorized body; (c)Grant funds shall not be used to supplant expenditures controlled by the city council,governing board,or authorized body; Page 1 of 15 Initials ______ EXHIBIT D Cal OES LyJ SOVEfiMOPS OFFICE\____/OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs (d)The Applicant is authorized by the city council,governing board,or authorized body to apply for federal assistance,and the institutional,managerial and financial capability (including funds sufficient to pay the non-federal share of project cost,if any)to ensure proper planning,management and completion of the project described in this application;and (e)Official executing this agreement is authorized by the Applicant. This Proof of Authority must be maintained on file and readily available upon request. 2.Period of Performance The period of performance is specified in the Award.The Applicant is only authorized to perform allowable activities approved under the award,within the period of performance. 3.Lobbying and Political Activities As required by Section 1352,Title 31 of the United States Code (U.S.C.),for persons entering into a contract,grant,loan,or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan,the Applicant certifies that: ía)No federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of an agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with the awarding of any Federal contract,the making of ony federal grant,the making of any federal loan,the entering into of any cooperative agreement,and the extension,continuation,renewal, amendment,or modification of any federal contract,grant,loan,or cooperative agreement. (b)If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with this federal contract,grant,loan,or cooperative agreement,the undersigned shall complete and submit Standard Form-LLL,‘Disclosure Form to Report Lobbying”.in accordance with its instructions. (c)The Applicant shall require that the language of this certification be included in the award documents for all subawards ot all tiers (including subcontrocts, subgrants,and contracts under grants,loans,and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Page 2 of 15 Initials ______ EXHIBIT D Cal OES GOVERNORS OFFICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs The Applicant will also comply with provisions of the Hatch Act (5 U.S.C.§1501-1508 and §7324-7328)which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds. Finally,the Applicant agrees that federal funds will not be used,directly or indirectly, to support the enactment,repeal,modification or adoption of any law,regulation or policy without the express written approval from the California Governors Office of Emergency Services (Cal OES)or the federal awarding agency. 4.Debarment and Su5pension As required by Executive Orders 12549 and 12689,and 2 C.F.R.§200.214 and codified in 2 C.F.R.Part 180,Debarment and Suspension,the Applicant will provide protection against waste,fraud,and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government.The Applicant certifies that it and its subrecipients: (a)Are not presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from covered transactions by any federal department or agency: (b)Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,or performing a public (federal,state,or local)transaction or contract under a public transaction;violation of federal or state antitrust statutes or commission of embezzlement,theft,forgery,bribery,falsification or destruction of records, making false statements,or receiving stolen property: (c)Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal,state,or local)with commission of any of the offenses enumerated in paragraph (2)(b)of this certification:and (d)Have not within a three-year period preceding this application had one or more public transaction (federal,state,or local)terminated for cause or defau It. Where the Applicant is unable to certify to any of the statements in this certification. he or she shall attach an explanation to this application. 5.Non-Discrimination and Equal Employment Opportunity The Applicant will comply with all state and federal statutes relating to non discrimination,including: Page 3 of 15 Initials EXHIBIT DrCalOES “F GOVERNORS OflICE OP EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs (a)Title VI of the Civil Rights Act of 1964 (Public Law (P.L.)88-352 and 42 U.S.C.§ 2000d at.seq.)which prohibits discrimination on the basis of race,color,or national origin and requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP)to their programs and services: (b)Title IX of the Education Amendments of 1972,(20 U.S.C.§1681-1683.and 1685-1686),which prohibits discrimination on the basis of sex in any federally funded educational program or activity: (c)Section 504 of the Rehabilitation Act of 1973,(29 U.S.C.§794),which prohibits discrimination against those with disabilities or access and functional needs: (d)Americans with Disabilities Act (ADA)of 1990 (42 U.S.C.§12101-12213),which prohibits discrimination on the basis of disability and requires buildings and structures be accessible to those with disabilities and access and functional needs: (e)Age Discrimination Act of 1975,(42 U.S.C.§6101-6107),whichprohibits discrimination on the basis of age: (f)Public Health Service Act of 1912 (42 U.S.C.§290 dd—2),relating to confidentiality of patient records regarding substance abuse treatment; (g)Title VIII of the Civil Rights Act of 1968 (42 U.S.C.§3601 et seq.),relating to nondiscrimination in the sale,rental or financing of housing as implemented by the Department of Housing and Urban Development at 24 C.F.R.PartlOO.The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e.,the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings without elevators)—be designed and constructed with certain accessible features (See 24 C.F.R.§100.201); (h)Executive Order 11246,which prohibits federal contractors and federally assisted construction contractors and subcontractors,who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race,color,religion,sex,sexual orientation,gender identification or national origin; (i)Executive Order 11375,which bans discrimination on the basis of race,color, religion,sex,sexual orientation,gender identification,or national origin in hiring and employment in both the United States federal workforce and on the part of government contractors: (j)California Public Contract Code §10295.3,which prohibits discrimination based on domestic partnerships and those in same sex marriages: Page 4 of 15 Initials ______ EXHIBIT D Cal OES%GOVERNORS OflICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs (k)DHS policy to ensure the equal treatment of faith-based organizations,under which the Applicant must comply with equal treatment policies and requirements contained in 6 C.F.R.Part 19: (I)The Applicant will comply with California’s Fair Employment and Housing Act (FEHA)(California Government Code §1294O.12945,12945.2),as applicable. FEHA prohibits harassment and discrimination in employment because of ancestry,familial status,race,color,religious creed (including religious dress and grooming practices),sex (which includes pregnancy,childbirth, breastfeeding and medical conditions related to pregnancy,childbirth or breastfeeding),gender,gender identity,gender expression,sexual orientation, marital status,national origin,ancestry,mental and physical disability,genetic information,medical condition,age,pregnancy,denial of medical and family care leave,or pregnancy disability leave,military and veteran status,and/or retaliation for protesting illegal discrimination related to one of these categories,or for reporting patient abuse in tax supported institutions: (m)Any other nondiscrimination provisions in the specific statute(s)under which application for federal assistance is being made:and (n)The requirements of any other nondiscrimination statute(s)that may apply to this application. 6.Drug-Free Workplace As required by the Drug-Free Workplace Act of 1988 (41 U.S.C.§701 et seq.),the Applicant certifies that it will maintain a drug-free workplace and a drug-free awareness program as outlined in the Act. 7.Environmental Standards The Applicant will comply with state and federal environmental standards,including: (a)California Environmental Quality Act (CEQA)(California Public Resources Code §§21000-21177),to include coordination with the city or county planning agency: (b)CEQA Guidelines (California Code of Regulations,Title 14,Division 6.Chapter 3, §15000-15387): (c)Federal Clean Water Act (CWA)(33 U.S.C.§1251 et seq.).which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters: (d)Federal Clean Air Act of 1955 (42 U.S.C.§7401)which regulates air emissions from stationary and mobile sources: Page Sot 15 Initials ______ EXHIBIT D Cal OES t6y GOVENNORS OFFICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs (e)Institution of environmental quality control measures under the National Environmental Policy Act (NEPA)of 1969 (P.L.91-190);the Council on Environmental Quality Regulations for Implementing the Procedural Provisions of NEPA;and Executive Order 12898 which focuses on the environmental and human health effects of federal actions on minority and low-income populations with the goal of achieving environmental protection for all communities; (f)Evaluation of flood hazards in flaodplains in accordance with Executive Order 11988; (g)Executive Order 11514 which sets forth national environmental standards; (h)Executive Order 11738 instituted to assure that each federal agency empowered to enter into contracts for the procurement of goods,materials,or services and each federal agency empowered to extend federal assistance by way of grant,loan,or contract shall undertake such procurement and assistance activities in a manner that will result in effective enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive Order 11990 which requires preservation of wetlands; (i)The Safe Drinking Water Act of 1974,(P.L.93-523); (j)The Endangered Species Act of 1973,(P.L.93-205); (k)Assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C.§1451 etseq.); (I)Conformity of Federal Actions to State (Clear Air)Implementation Plans under Section 176(c)of the Clean Air Act of 1955,as amended (42 U.S.C.§7401 et seq.); (m)Wild and Scenic Rivers Act of 1968 (16 U.S.C.§1211 et seq.)related to protecting components or potential components of the national wildand scenic rivers system. The Applicant shall not be:1)in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district;2)subject to a cease and desist order pursuant to §13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions;or 3)determined to be in violation of federal law relating to air ar water pollution. Page 6 of 15 Initials ______ EXHIBIT D ‘2 Cal OES eaflNaR.s OflI OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs 8.Audits For subrecipients expending $750,000 or more in federal grant funds annually,the Applicant will perform the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations,Part 200,Subpart F Audit Requirements. 9.Cooperation and Access to Records The Applicant must cooperate with any compliance reviews or investigations conducted by DHS.In accordance with 2 C.F.R.§200.337,the Applicant will give the awarding agency,the Comptroller General of the United States and,if appropriate, the state,through any authorized representative,access to and the right to examine all records,books,papers.or documents related to the award.The Applicant will require any subrecipients.contractors,successors,transferees and assignees to acknowledge and agree to comply with this provision. 10.Conflict of Interest The Applicant will establish safeguards to prohibit the Applicant’s employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest,or personal gain. 11.Financial Management False Claims for Payment -The Applicant will comply with 31 U.S.C §3729-3733 which provides that Applicant shall not submit a false claim for payment, reimbursement,or advance. 12.Reporting -Accountability The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA)(P.L.109-282),including but not limited to (a)the reporting of subawards obligating $30,000 or more in federal funds,and (b) executive compensation data for first-tier subawards as set forth in 2 C.F.R.Part 110, Appendix A.The Applicant also agrees to comply with the requirements set forth in the government-wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R.Part 25,Appendix A. 13.Whistleblower Protections The Applicant must comply with statutory requirements for whistleblower protections at 10 U.S.C.§2409,41 U.S.C.§4712.and 10 U.S.C.§2324,41 U.S.C.§4304 and §4310. Page 7 of 15 Initials ______ EXHIBIT D Cal OESt,OOWERMQRS OFFICE OF EMERGENCY SERVICES Standard Assurances For Cal QES Federal Non-Disaster Grant Programs 14.Human Trafficking The Applicant will comply with the requirements of Section 106(g)of the Trafficking Victims Protection Act of 2000.as amended (22 U.S.C.§7104)which prohibits the Applicant or its subrecipients from:(1)engaging in trafficking in persons during the period of time that the award is in effect;(2)procuring a commercial sex act during the period of time that the award is in effect;or (3)using forced labor in the performance of the award or subawards under the award. 15.Labor Standards The Applicant will comply with the following federal labor standards: (a)The Davis-Bacon Act (40 U.S.C.§276a to 276a-7),as applicable,and the Copeland Act (40 U.S.C.§3145 and 18 U.S.C.§874)and the Contract Work Hours and Safety Standards Act (40 U.S.C.§327-333),regarding labor standards for federally-assisted construction contracts or subcontracts,and (b)The Federal Fair Labor Standards Act (29 U.S.C.§20]et al.)as they apply to employees of institutes of higher learning (IHE),hospitals and other non-prof it organizations. 16.Worker’s Compensation The Applicant must comply with provisions which require every employer to be insured to protect workers who may be injured on the job at all times during the performance of the work of this Agreement,as per the workers compensation laws set forth in California Labor Code §3700 et seq. 17.Property-Related If applicable to the type of project funded by this federal award,the Applicant will: (a)Comply with fhe requirements of Titles II and Ill of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L.9 1-646)which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally-assisted programs.These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchase; (b)Comply with flood insurance purchase requirements of Section 102(a)of the Flood Disaster Protection Act of 1913 (P.L.93-234)which requires federal award subrecipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more; Page 8 of 15 Initials ______ EXHIBIT D Cal OES6GOVENORSOflICE OF EMEROENCY SERVICES Standard Assurances For Cal QES Federal Non-Disaster Grant Programs (c)Assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966,as amended (16 U.S.C.§410), Executive Order 11593 (identification and protection of historic properties),and the Archaeological and Historic Preservation Act of 1974 (161J.S.C.§469a-1 et seq.);and (d)Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C.§4831 and 24 CFR Part 35)which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. 18.Certifications Applicable Only to Federally-Funded Construction Projects For all construction projects,the Applicant will: (a)Not dispose of,modify the use of,or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency.Will record the federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the project: (b)Comply with the requirements of the awarding agency with regard to the drafting,review and approval of construction plans and specifications:and (cj Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State. 19.Use of Cellular Device While Driving is Prohibited The Applicant is required to comply with California Vehicle Code sections 23123 and 23123.5.These laws prohibit driving motor vehicle while using an electronic wireless communications device to write,send,or read a text-based communication.Drivers are also prohibited from the use of a wireless telephone without hands-tree listening and talking,unless to make an emergency call to 911,law enforcement,or similar services. Page 9 of 15 Initials _____ EXHIBIT D r’jj Cal OES %(t,GOVENORS OFFICE OF EMERGENCY SflVICES Standard Assurances For Cal QES Federal Non-Disaster Grant Programs 20.California Public Records Act and Freedom of Information Act The Applicant acknowledges that all information submitted in the course of applying for funding under this program,or provided in the course of an entity’s grant management activities that are under Federal control,is subject to the Freedom of Information Act (FOIA),5 U.S.C.§552,and the California Public Records Act, California Government Code section 6250 et seq.The Applicant should consider these laws and consult its own State and local laws and regulations regarding the release of information when reporting sensitive matters in the grant application, needs assessment,and strategic planning process. HOMELAND SECURITY GRANT PROGRAM (HSGP)— PROGRAM SPECIFIC ASSURANCES I CERTIFICATIONS 21.Acknowledgment of Federal Funding from DHS The Applicant must acknowledge its use of federal funding when issuing statements, press releases,requests for proposals,bid invitations,and other documents describing projects or programs funded in whole or in part with federal funds. 22.Activities Conducted Abroad The Applicant must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses,permits,or approvals are obtained. 23.Best Practices for Collection and Use of Personally Identifiable Information (P11) DHS defines personally identifiable information (P11)as any information thaf permits the identity of an individual to be directly or indirectly inferred,including any information that is linked or linkable to that individual.If the Applicant collects P11,the Applicant is required to have a publicly-available privacy policy that describes standards on the usage and maintenance of P11 they collect.The Applicant may refer to the DHS Privacy Impact Assessments:Privacy Guidance and Privacy template as a useful resource. 24.Copyright The Applicant must affix the applicable copyright notices of 17 U.S.C.§401 or 402 and an acknowledgement of U.S.Government sponsorship (including the award number) to any work first produced under federal financial assistance awards. Page 10 of 15 Initials ______ EXHIBIT D Cal OES ‘Ca;?GOVLNQRS OFFICE OF EMEROENCY SEIVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs 25.Duplication of Benefits Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R.Part 200,Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies,to avoid restrictions imposed by federal statutes,regulations,or federal financial assistance award terms and conditions,or for other reasons.However,these prohibitions would not preclude the Applicant from shifting costs that are allowable under two or more awards in accordance with existing federal statutes,regulations,or the federal financial assistance award terms and conditions. 26.Energy Policy and Conservation Act The Applicant must comply with the requirements of 42 U.S.C.§6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. 27.Federal Debt Status The Applicant is required to be non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes,audit disallowances,and benefit overpayments.See 0MB Circular A-i 29. 28.Fly America Act of 1974 The Applicant must comply with Preference for U.S.Flog Air Carriers:(air carriers holding certificates under 49 U.S.C.§41102)for international air transportation of people and property to the extent that such service is available,in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C.§ 40118)and the interpretative guidelines issued by the Comptroller General of the United States in the March 31,1981,amendment to Comptroller General Decision B- 138942. 29.Hotel and Motel Fire Solely Act of 1990 In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990,the Applicant must ensure that all conference,meeting,convention,or training space funded in whole or in pad with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Acf of 1974,as amended,i5U.S.C.2225a. Page 11 of 15 Initias EXHIBIT U Ca1OES key GOVERNORS OFFICE OF EMEROENCY SEIVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs 30.Non-supplanting Requirement If the Applicant receives federal financial assistance awards made under programs that prohibit supplanting by law,the Applicant must ensure that federal funds do not replace (supplant)funds that have been budgeted for the same purpose through non-federal sources. 31.Patents and Intellectual Property Rights Unless otherwise provided by law,the Applicant is subject to the Bayh-Dole Act,Pub. L.No.96-517,as amended,and codified in 35 u.s.c.§200 et seq.The Applicant is subject to the specific requirements governing the development,reporting,and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 C.F.R.Part 401 and the standard patent rights clause located at 37 C.F.R.§401.14. 32.SAFECOM If the Applicant receives federal financiaj assistance awards made under programs that provide emergency communication equipment and its related activities,the Applicant must comply with the SAFECOM Guidance for Emergency CQmmunication Grants,including provisions on technical standards that ensure and enhance interoperable communications. 33.Terrorist Financing The Applicant must comply with Executive Order 13224 and U.S.law that prohibit transactions with,and the provisions of resources and support to,individuals and organizations associated with terrorism.The Applicant is legally responsible for ensuring compliance with the Order and laws. 34.Reporting of Matters Related to Recipient Integrity and Performance If the total value of the Applicant’s currently active grants,cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award,the Applicant must comply with the requirements set forth in the government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R.Part 200,Appendix XII,the full text of which is incorporated here by reference in the award terms and conditions. Page 12 of 15 Initials _______ EXHIBIT D ;iuu Cal OES -GOVERNORS OflICE OF EMERGENCY SERVICES Standard Assurances For Cal QES Federal Non-Disaster Grant Programs 35.USA Patriot Act of 2001 The Applicant must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act),which amends 18 U.S.C.§175—175c. 36.Use of DHS Seal,Logo,and Flags The Applicant must obtain permission from their DHS Financial Assistance Office,prior to using the DHS seal(s),logos,crests or reproductions of flogs or likenesses of DHS agency officials,including use of the United States Coast Guard seal,logo,crests or reproductions of flags or likenesses of Coast Guard officials. 37.Performance Goals In addition to the Biannual Strategy Implementation Report submission requirements outlined in the Preparedness Grants Manual,the Applicant must demonstrate how the grant-funded project addresses the core capability gap associated with each project and identified in the Threat and Hazard Identification and Risk Analysis or Stokehalder Preparedness Review or sustains existing capabilities,as appilcable.The capability gap reduction or capability sustainment must be addressed in the Project Description of the BSIR for each project. 38.Applicability of DHS Standard Terms and conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon the Applicant and flow down to any of its subrecipients as a matter of law,regulation,or executive order.If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes,then the acceptance by Tribes of,or acquiescence to,DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe.The execution of grant documents is not intended to change,alter,amend,or impose additional liability or responsibility upon the Tribe where it does not already exist. 39.Required Use of American Iron,Steel,Manufactured Products,and Construction Materials The Applicant must comply with the ‘Build America,Buy America”Act (BABAA), enacted as part of the Infrastructure Investment and Jobs Act and Executive Order 14005.Applicants receiving a federal award subject to BABAA requirements may not use federal financial assistance funds for infrastructure projects unless: Page 13 of 15 Initials _______ EXHIBIT D ;iw Cal OES,GOVERNORS OFFICE OF EMERGENCY SERVICES Standard Assurances For Cal QES Federal Non-Disaster Grant Programs (a)All iron and steel used in the project are produced in the United States —this means all manufacturing processes.from the initial melting stage through the application of coatings.occurred in the United States; (b)All manufactured products used in the project are produced in the United Stales —this means the manufactured product was manufactured in the United States;and the cost of the components of the manufactured product that are mined,produced,or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product,unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation;and (c)All construction materials are manufactured in the United States —this means that all manufacturing processes for the construction material occurred in the UnTted States. The “Buy America”preference only applies to articles,materials,and supplies that are consumed in,incorporated into,or affixed to an infrastructure project.It does not apply to tools,equipment,and supplies,such as temporary scaffolding,brought to the construction site and removed at or before the completion of the infrastructure project.Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs,desks,and portable computer equipment,that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project. Per section 70914(c)of BABAA.FEMA may waive the application of a Buy America preference under an infrastructure program in certain cases. On July 1,2022,0MB approved FEMA’s General Applicability Public Interest Waiver of the BABAA requirements to be effective for a period of six months,through January 1, 2023.Applicants wili not be required to follow the BABAA requirements for FEMA awards made,and any other funding FEMA obligates,during this waiver period.For any new awards FEMA makes after January 1,2023,as well as new funding FEMA obligates to existing awards or through renewai awards where the new funding is obligated after January 1,2023,Applicants will be required to follow the BABAA requirements unless another waiver is requested and approved. Page 14 of 15 Initials ______ EXHIBIT D 2Ma Cal OES ‘(0;,OOVERNOWS OFFICE OF ENENOENCY SEIVICES Standard Assurances For Cal QES Federal Non-Disaster Grant Programs IMPORTANT The purpose of these assurances is to obtain federal and state financial assistance, including any and oil federal and state grants,loans,reimbursement,contracts,etc. Applicant recognizes and agrees that state financial assistance will be extended based on the representations made in these assurances.These assurances are binding on Applicant,its successors,fransferees,assignees,etc.as well as any of its subrecipients. Failure to comply with any of the above ossuronces may result in suspension,termination, or reduction of grant funds. All appropriate documentation,as outlined above,must be maintained on file by the Applicant and available for Cal DES or public scrutiny upon request.Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the Applicant may be ineligible for award of any future grants if Cal OES determines that the Applicant:(1)has made false certification, or (2)violates the certification by failing to carry out the requirements as noted above. All of the language contained within this document must be included in the award documents for all subawards at all tiers.Applicants are bound by the Department of Homeland Security Standard Terms and Conditions 2022,Version 3.hereby incorporated by reference,which can be found at:https://www.dhs.gov/publication/fyl5-dhs- standard-terms-and-conditions. The undersigned represents that he/she is authorized to enter into this agreement for and on behalf of-the Applicant. Applicant:AZUSA POLICE DEPARTMENT SignatureofAuthorizedAgent: Printed Name of Authorized Agent:ROBERT LANDEROS Title:CAPTAIN ______________Date: 3/14/2023 Page 15 of 15 Initials ______ EXHIBIT E GAVIN NEWSOM MARKS.GHILARDUCCI GOVERNOR DIRECTOR‘Cal OES,SOVERNOWS OFFICE OF ENERUENCY SERVICES October 24,2022 Fesia A.Davenport Chief Executive Officer Los Angeles County 500 West Temple Street,Room 713 Los Angeles.CA 90012-0000 SUBJECT:NOTIFICATION OF SUBRECIPIENT SUBAWARD APPROVAL Fiscal Year (FY)2022 Homeland Security Grant Program (HSGP) Subaward #2022-0043,Cal OES lD#037-00000 Subaward Period of Performance:09/01/2022-05/31/2024 Dear Ms.Davenport: We are pleased to announce the approval of yaur FY 2022 HSGP subaward in the amount of $9,481,458. Once the completed application is received and approved,reimbursement of eligible subaward expenditures may be requested using the California Governor’s Office of Emergency Services (Cal QES)Financial Management Forms Workbook. Failure to provide documentation in a timely manner could result in a hold on funding,pursuant to Title 2.Code of Federal Regulations (CFR),Sections 200.338(a)and 200.207(b)(1)-(2). This subaward is subject to requirements in 2 CFR,Part 200,including the Notice of Funding Opportunity (NOFO),the Preparedness Grants Manual,the California Supplement to the NOFO.and all applicable federal,state,and local requirements.All activities funded with this subaward must be completed within the subaward periad of performance. Subrecipients must obtain additional written approval prior to incurring costs for activities such as aviation,watercrcjft,allowability request logs,noncompetitive procurement,and projects requiring Environmental Planning and Historic Preservation review. ‘..3650 SCHRIEvER AVENUE,MATHER,CA 95655 www.CaIOES.ca.ciov EXHIBIT E Fesia A.Davenport October 24.2022 Page 2 of 2 Your organization will be required to prepare and submit the Biannual Strategy Implementation Report to Cal OES via the Federal Emergency Management Agency Grants Reporting Tool (GRT)semi-annually for the duration of the subaward period of performance or until all activities are completed and the subaward is formally closed.Failure to submit required reports could result in subaward reduction,suspension,or termination.Throughout the subaward cycle, milestones set in the GRT will be used as indicators of project feasibility, performance,and grant management capacity.This information may also be used in assessing proposals in future grant opportunities. Due to Los Angeles County’s failure to comply with the quarterly drawdown Special Condition for the FY19 HSGP award,the period of performance for Los Angeles County’s FY22 award has been shortened to May 31,2024.The county will be given the opportunity to restore the period of performance to an end dale of May 31,2025,provided that the semi-annual drawdown requirement is met for all three periods within the first eighteen months of the FY22 grant award.A copy of the Special Condition letter for FY 19 has been included for reference. A Conditional Hold has been placed on your award for the following investments which fall under the National Priority Areas: IJ#3 Cybersecurity -$106,000 Project#25 Chainalysis. To release this hold,additional information is required for the investments identified which must be submitted in the December 2022 Biannual Strategy Implementation Report in a manner consistent with Grants Program Directorate Information Bulletin No.447. Your dated signature is required on this letter.Please sign and return the original to your Cal OES Program Representative within 20 calendar days upon receipt and keep a copy for your records.For further assistance,please contact your Cal QES Program Representative. Sincerely, MARK S.GHILARDUCCI Director 4 :.fl II “pr Fesia A.Davenport Dote Los Angeles County LU I— [ r- . r V r— F ; I ‘4 , x t Li_ i I 0‘ a t 2 a ” , — < t ± . o o 4 a)E o a o Li i ( I ,V V .9 0 . i t •0 - J V —5 a - o w ° 0 0 a 0 _ _ _ _ a t D &I L . t o CD—0r — 0)0 ) a) a 0 W 0 —a - UU i - J UV-e. arB2aSa 0 0 . ] _ _ _ _ a $ 0 0 Z c ’ 1 EXHIBIT E Planning Azusa I Ledger Type I Initial Appicotion I H 2022 State Home Securtty Program (SHSP)Projects Date I 10/25/20fl IGranlSubaward:2022CXJ43 Cal OES ID:O37-D I POP Start Date 911/2022 I fPOP End Date I 5131/2024 I Investment Noncampetitlve Justification Project No.Manning ActIvity Solution kea Expenditure Final Product Procurement Budgeted CostDisciplineSoulceSub-Category Category(IJJ over 5250K S Page 2 of 6 EXHIBIT E Organization Azusa Isdger Type I InitlalAppllcotlon I FY 2022 State Home Security Program (SHSP)Projects Pate I 10125/2022 Grant Subaward:2022-0043 Cal OES ID:037-00000 lo Start Date 9/V2022 POP End Date 5/31/2024 Investment FundIng Solution Area Expenditure DetaIl CertIfIcatIon onJustIficationProjectOrganization Budgeted CostDiscipIlneNo.Source Sub-Category Category File(Ii) S Page 3 of 6 EXHIBIT E ----- . pau,a ILedga Type I InitIal Appicaflon Ft 2022 Stale Home Security Program (SHSP)Projects IDate I 10)2512022 Grant Subaward:2022-0043 CaIQESID.037-OO IPOPStortDote I 911/2022IPOPEndDate5)3112024 Investment Nanco.npetltlve BudgetedJustificationALLI11S.ne Funding Solution Area Deployable!Procinment Hold TriggerDisciplineNo.(Include Quantity)Source Sub.Category Shareable(ii) 5 45.577 Funding to enhance Cybenecunly with No Hold li_la 13.10 prograno and!systems O4HW-0l-INHW:Hardware.Computer.Cybti Security HSGP-SHSP [F Fnhancemenl Deployable No $455/1IndicatedthatwillreintorcesecurilyO5NP-00-FWAL Integrated:Firewall.Network Equipmentinonettorttoprevent cyber lerrorrsl attacks Page 4 of 6 CD0U ,a)0 ) (Va- Li i F—r><Li i a 0 S0tQ0 C0tC0 I S0axE2I1-C) L’ wb I l i j i l l h u l l U I I I X l a w i _ _ _ a. 1 I _ _ _ ll‘pII‘I CD 0 h i l l i l l I . 4 - 11 1 1 1 1 1 CD 2 11 1 1 1 1 1 01! I L H L ifI I I IC4 _ _ _ _ _ Jd z S t 9 z e h h _ _ _ _ EXHIBIT F The Department of Homeland Security (DHS)Notice of Funding Opportunity (NOFO)Fiscal Year 2022 Homeland Security Grant Program Release Date:May 13,2022 Effective April 4,2022,the Federal Government transitioned from using the Data Universal Numbering System or DUNS number,to a new, non-proprietary identifier known as a Unique Entity Identifier or UEI.For entities that have an active registration in the System for Award Management (SAM)prior to this date,the UEI has automatically been assigned and no action is necessary.For all entities filing a new registration in SAM.gov on or after April 4,2022,the UEI will be assigned to that entity as part of the SAM.gov registration process. UEI registration information is available on GSA.gov at Unique Entity Identifier Update GSA. Visit Grants.gov for registration information.Detailed information regarding UEI and SAM is also provided in Section D of this funding notice. Additional Information can be found on Grants.gov. Table of Contents A.Program Description 1.Issued By 2.Assistance Listings Number 3.Assistance Listings Title FFfVI.A Page 1 of 80 EXHIBIT F 4.Funding Opportunity Title 5.Funding Opportunity Number 6.Authorizing Authority for Program 7.Appropriation Authority for Program 8.Announcement Type 9.Program Category 10.Program Overview,Objectives and Priorities 11.Performance Measures B.Federal Award Information 1.Available Funding:$1,120,000,000 2.Projected Number of Awards:56 3.Period of Performance:36 months 4.Projected Period of Performance Start Date(s):September 1,2022 5.Projected Period of Performance End Date(s):August 31,2025 6.Funding Instrument Type:Grant C.Eligibility Information 1.Eligible Applicants 2.Applicant Eligibility Criteria 3.Other Eligibility Criteria 4.Cost Share or Match 0.Application and Submission Information 1.Key Dates and Times 2.Agreeing to Terms and Conditions of the Award 3.Address to Request Application Package 4.Steps Required to Obtain a Unique Entity Identifier,Register in the System for Award Management (SAM),and Submit an Application 5.Electronic Delivery 6.How to Register to Apply through Grants.gov 7.How to Submit an Initial Application to FEMA via Grants.gov 8.Submitting the Final Application in ND Grants 9.Timely Receipt Requirements and Proof of Timely Submission 10.Content and Form of Application Submission :;FEI\4Pi Page 2 of 80 EXHIBIT F 11.Other Submission Requirements 12.Intergovernmental Review 13.Funding Restrictions and Allowable Cost E.Application Review Information 1.Application Evaluation Criteria 2.Review and Selection Process F.Federal Award Administration Information 1.Notice of Award 2.Pass-Through Requirements 3.Administrative and National Policy Requirements 4.Reporting 5.Monitoring and Oversight G.DHS Awarding Agency Contact Information 1.Contact and Resource Information 2.Systems Information H.Additional Information 1.Termination Provisions 2.Program Evaiuation 3.Period of Performance Extensions A.Program Description 1.Issued By U.S.Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA)/Grant Programs Directorate (GPD) 2.Assistance Listings Number 97.067 FFIS4J..Page 3 of 80 EXHIBIT F 3.Assistance Listings Title Homeland Security Grant Program 4.Funding Opportunity Title Fiscal Year 2022 Homeland Security Grant Program (HSGP) •State Homeland Security Program (SHSP) a Urban Area Security Initiative (UASI) •Operation Stonegarden (OPSG) 5.Funding Opportunity Number DHS-22-GPD-067-000-02 6.Authorizing Authority for Program Section 2002 of the Homeland Security Act of 2002 (Pub.L.No.107-296,as amended)(6 U.S.C.§603) 7.Appropriation Authority for Program Department of Homeland Security Appropriations Act,2022 (Pub.L.No.117-103) 8.Announcement Type Initial 9.Program Category Preparedness:Community Security 10.Program Overview,Objectives and Priorities a.Overview The Fiscal Year (FY)2022 Homeland Security Grant Program (HSGP)is one of three grant programs that constitute the DHS/FEMA focus on enhancing the ability of state,local,tribal,and territorial governments,as well as nonprofits,to prevent, FEI\41\.Page 4 of 80 EXHIBIT F protect against,respond to,and recover from terrorist attacks.These grant programs are part of a comprehensive set of measures authorized by Congress and implemented by DI-IS to help strengthen the Nation’s communities against potential terrorist attacks.Among the five basic homeland security missions noted in the DHS Strategic Plan,the HSGP supports the goal to Strengthen National Preparedness and Resilience. In FY 2022,there are three components of the HSGP: 1.State Homeland Security Program (SHSP):SHSP assists state,local,tribal, and territorial (SLTT)efforts to build,sustain,and deliver the capabilities necessary to prevent,prepare for,protect against,and respond to acts of terrorism. 2.Urban Area Security Initiative (UASI):UASI assists high-threat,high-density Urban Area efforts to build,sustain,and deliver the capabilities necessary to prevent,prepare for,protect against,and respond to acts of terrorism. 3.Operation Stonegarden (OPSG):OPSG supports enhanced cooperation and coordination among Customs and Border Protection (CBP),United States Border Patrol (USBP),and federal,state,local,tribal,and territorkal law enforcement agencies to improve overall border security.OPSG provides funding to support joint efforts to secure the United States’borders along routes of ingress/egress to and from international borders,to include travel corridors in states bordering Mexico and Canada,as well as states and territories with international water borders,SLTT law enforcement agencies utilize their inherent law enforcement authorities to support the border security mission and do not receive any additional authority as a result of participation in OPSG. The 2022-2026 FEMA Strategic Plan outlines three goals designed to position FEMA to address the increasing range and complexity of disasters,support the diversity of communities we serve,and complement the nations growing expectations of the emergency management community.The HSGP supports FEMA’s efforts to achieve equitable outcomes for those we serve (Goal 1)and to promote and sustain a prepared nation (Goal 3).We invite our stakeholders and partners to also adopt these priorities and join us in building a more prepared and resilient nation. ck FEIVI.A.Page Sot 80 EXHIBIT F Finally,for FY 2022,DHS is focused on the criticality of information sharing arid collaboration to building a national culture of preparedness and protecting against terrorism and other threats to our national security.The threats to our nation have evolved during the past two decades.We now face continuous cyber threats by sophisticated actors,threats to soft targets and crowded places,and threats from domestic violent extremists who currently pose the greatest terrorism threat to the nationl.Therefore,for FY 2022,DHS has identified six priority areas related to the most serious threats to the nation.Recipients are expected to address those priority areas with their I-ISGP funds. b.Objective The objective of the FY 2022 HSGP is to fund SLTT efforts to prevent terrorism and prepare the Nation for threats and hazards that pose the greatest risk to the security of the United States. c.Priorities SHSP and UASI Funding Priorities Given the evolving national security threat landscape,DHS/FEMA has evaluated the national risk profile and set priorities that help inform appropriate allocation of scarce security dollars.In assessing the national risk profile for FY 2022,six priority areas attract the most concern.Due to the unique threats that the nation faces in 2022,DHS/FEMA has determined that recipients should allocate a total of 30 percent of their SF-ISP and UASI award funds across these six priority areas. As indicated below,four of the priorities have minimum spend requirements totaling 12 percent of SHSP and UASI awards.Recipients will have the flexibility to allocate the remaining 18 percent across the priorities.The following are the six priority areas for FY 2022,aiong with the minimum corresponding percentage of SHSP and UASI funds that each recipient will be required to allocate: 1.Enhancing the protection of soft targets/crowded places —3 percent 2.Enhancing information and intelligence sharing and analysis —3 percent 3.Combating domestic violent extremism —3 percent 4.Enhancing cybersecurity —no minimum percent 5.Enhancing community preparedness and resilience —3 percent 1:FEMA Page6of8fl EXHIBIT F 6.Enhancing election security —no minimum percent Additional information about these priority areas and how they relate to achieving anti-terrorism capabilities is included in Section Dl 0.b.ll of this NOFO.Failure by a recipient to propose investments and projects that align with the priority areas and spending requirements will result in a recipient having a portion of their SHSP and UASI funds (up to 30 percent)placed on hold until they provide projects that sufficiently align to the National Priority Areas,and total at least the minimum percentages per National Priority Area priority area (as applicable)and overall 30 percent of total SHSP and UASI funds. A state or high-risk urban area must allocate the remaining 70 percent of their funding to gaps identified through their Threat and Hazard Identification and Risk Assessment (THIRA)and Stakeholder Preparedness Review (SPR)process. Likewise,there are several enduring security needs that crosscut the homeland security enterprise to which recipients should consider allocating funding across core capability gaps and national priorities.The following are enduring needs that help recipients implement a comprehensive approach to securing communities: 1.Effective planninga 2.Training and awareness campaigns 3.Equipment and capital projects 4.Exercises The table below provides a breakdown of the F’!2022 SI-ISP and UASI priorities (the focus of OPSG remains unique to border security),showing the core capabilities enhanced and lifelines supported,as well as examples of eligible project types for each area.A detailed description of allowable investments for each project type is included in the Preparedness Grants Manual.DHS/FEMA anticipates that in future years,national priorities will continue to be included and will be updated as the threats evolve and as capability gaps are closed.Applicants are strongly encouraged to begin planning to sustain existing capabilities through funding mechanisms other than DHS preparedness grants.The example project types in the table below are allowable to prepare for disasters unrelated to acts of terrorism as long as they also help achieve target capabilities related to preventing,preparing for,protecting against,or responding to acts of terrorism. FE?’S4J\Page 7 of 80 EXHIBIT F National Priorities Priorities Core Capabilities Lifelines Example Project Types FEIS4AL Page 8 of 80 EXHIBIT F Enhancing Safety Cybersecurity Cybersecurity and Cybersecurity risk assessments Security Intelligence and Migrating online services to the information goV’internet domain sharing Projects that address Planning vulnerabilities identified in cybersecury risk assessments Public information and warning Improving cybersecurity of critical infrastructure to meet minimum Operational levels identified by the coordination Cybersecurity and Infrastructure Security Agency (CISA),and the Screening,National Institute of Standards search,and and Technology Cybersecurity detection Framework Access control Cybersecurity training and and identity planning verification Supply chain integrity and security Risk management for protection programs and activities Long-term vulnerability reduction Situational assessment Infrastructure systems Operational communications :FEI\4\Page 9 of 80 EXHIBIT F Enhancing the Safety Protection of Operational and Operational overtime Soft Targetsl coordination Security Physical security enhancements Crowded Places Public information and warning Closed-circuit television (CCTV) security cameras Security Intelligence and screening equipment for people information and baggage Lighting Access sharing controls Fencing,gates,barriers, etc. Interdiction and disruption Unmanned aircraft system detection technologies Screening, search,and detection Access control and identity verification Physical protective measures Risk management for protection programs and activities FEIVI\Page 10 of 80 EXHIBIT F Enhancing Safety information and Intelligence and and Fusion center operations (Fusion intelligence information Security Center project will be required sharing and sharing under this investment,no longer analysis as a stand-alone investment) Interdiction and disruption Information sharing with all DHS components;fusion centers;other Planning operational,investigative,and analytic entities;and other federal Public information law enforcement and intelligence and warning entities Operational Cooperation with DHS officials coordination and other entities designated by DHS in intelligence,threat Risk management for protection recognition,assessment,analysis, and mitigationprogramsand activities Identification,assessment,and reporting of threats of violence Joint intelligence analysis training and planning with DHS officials and other entities designated by DHS ‘pa,,, FEN4A.Page 11 of 80 EXHIBIT F Combating Safety Domestic Interdiction and and Open-source analysis of Violent disruption Security disinformation and misinformation Extremism campaigns,targeted violence and Intelligence and threats to life,including tips/leads, information and online/social media-based sharing threats Planning Sharing and leveraging intelligence and information, Public information including open-source analysis and warning Execution and management of Operational threat assessment programs to coordination identify,evaluate,and analyze indicators and behaviors Risk management -.indicative of domestic violent for protection extremistsprogramsand activities Training and awareness programs (e.g.,through social media, suspicious activity reporting [SAR] indicators and behaviors)to help prevent radicalization Training and awareness programs (e.g.,through social media,SAR indicators and behaviors)to educate the public on misinformation and disinformation campaigns and resources to help them identify and report potential instances of domestic violent extremism ,:FEN4\Page l2of 80 EXHIBIT F Enhancing Safety Community Planning and Establish,train,and maintain Preparedness Security Community Emergency Response and Resilience Public Information Teams (CERT)and Teen CERT, and Warning with a focus on historically undeserved communities, Community including procurement of Resilience appropriate tools,equipment and Risk Management training aides for Protection Local delivery of CERT Train-the- Programs and Trainer and CERT Program Activities Manager to build local program training and maintenance capacity Mass Care Services Provide continuity training,such as FEMA’s Organizations Intelligence and Preparing for Emergency Needs Information training,to faith-based Sharing organizations,local businesses, and community-based Risk and Disaster organizations such as homeless Resilience shelters,food pantries,nonprofit Assessment medical providers and senior care facilities to bolster their resilience Long Term to all hazards Vulnerability Reduction Partner with local school districts to deliver the Student Tools for Emergency Planning curriculum or other educational programming to guide students on how to create emergency kits and family communications plans Partner with key stakeholders to assist with completing the Emergency Financial First Aid Kit or a similar tool to bolster the disaster centric financial resilience of individuals and households Execute You are the Help Until the Help Arrives workshops in i—nfl rort .nith rn.,ml In FFN4\.Page 13of80 EXHIBIT F Enhancing Safety Election Security Cybersecurity and Physical security planning support Security Intelligence and Physical/site secunty measures — information e.g.,locks.shatter proof glass, sharing alarms,etc. Planning General election security navigator support Long-term vulnerability Cyber navigator support reduction Cybersecurity risk assessments, Situational training,and planning assessment Projects that address Infrastructure vulnerabilities identified in systems cybersecurity risk assessments Iterative backups,encrypted backups,network segmentation, software to monitor/scan,and endpoint protection Distributed Denial Of Service protection Migrating online services to the “.gov”internet domain Enduring Needs Priorities Capabilities Lifelines Example Project Types •FEJ\4J\.Page 14 cISC EXHIBIT F Planning Safety Planning and Development of:Security Risk Security Management Plans Threat Mitigation Risk management Plans Continuity of Operations Plans for protection Response Plans programs and activities Efforts to strengthen governance integration between/among regional Risk and disaster partners resilience assessment Joint training and planning with DHS officials and other entities designated Threats and by DHS hazards identification Cybersecurity training and planning Operational Revision of existing plans to strengthen coordination community resilience in underserved communities Community resilience cy:FEIvIA.Page iSof 80 EXHIBIT F Training &Safety Awareness Long-term and Active shooter training vulnerability Security reduction Intelligence analyst training Public information SAR and terrorism indicators/behaviors and warning training Operational Security training for employees coo rdi nation Public awareness/preparedness Situational campaigns assessment Joint training and planning with OHS Community officials and other entities designated resilience by DHS Cybersecurity training and planning Sharing and leveraging intelligence and information Targeted outreach and preparedness training for underserved communities in conjunction with community-based organizations FEN4A,Page 16 ci 80 EXHIBIT F Equipment Safety &Capital Long-term and Protection of high-risk,high- Projects vulnerability Security consequence areas or systems that reduction have been identified through risk assessments Infrastructure systems Physical security enhancements Operational Security cameras (CCTV) communications Security screening equipment for Interdiction and people and baggage disruption Lighting Screening,search and detection Access Controls Access control Fencing,gates,barriers,etc. and identity verification Enhancing Weapons of Mass Destruction (WMD)and/or improvised Physical explosive device (lED)prevention, protective detection,response and recovery measures capabilities Chemical/Biological/Radiological/ Nuclear/Explosive (CBRNE)detection, prevention,response,and recovery equipment Exercise Safety Response exercises,including Long-term and exercise planning with community- vulnerability Security based organizations reduction Operational coordination Operational communications Community resilience FEN4A.Page 170180 EXHIBIT F For FY 2022,each SHSP and UASI recipient is required to submit an Investment Justification (IJ)for the four National Priority Areas with associated minimum spend requirements.Each of these four investments must also account for at least the relevant minimum percentage (12 percent)of the applicant’s SI-ISP and UASI allocation.State Administrative Agencies (SAAs)may submit complete project- level information at the time of application,including the National Priority Area lJs, but are not required to do so.As a reminder,all SHSP-and UASI-funded projects must have a demonstrated nexus to achieving target capabilities related to preventing,preparing for,protecting against,and responding to acts of terrorism.However,such projects may simultaneously support enhanced preparedness for disasters unrelated to acts of terrorism. DHS/FEMA also requires SHSP and UASI recipients (states,territories,and high- risk urban areas)to complete a THIRA/SPR and prioritize grant funding to support closing capability gaps or sustaining capabilities that address national priorities and/or support enduring needs.Additional information on the THIRA/SPR process,including other National Preparedness System (NPS)tools and resources,can be found at https://www.fema.gov/national-preparedness-system. Detailed information on THIRNSPR timelines and deadlines can be found in the Preparedness Grants Manual. OPSG Funding Priorities The table below provides a breakdown of the FY 2022 OPSG funding priority, which remains focused on and unique to border security. National Priorities Priorities Core Lifelines Example Project Types Capabilities FEA4A.Page 180f 80 EXHIBIT F Enhancing information Intelligence Safety and intelligence and and Participation in the DHS/ICE sharing and analysis,information Security 287(g)training program and cooperation with sharing federal agencies,Information sharing with all including DHS DI-IS components;fusion centers;other operational, investigative,and analytic entities;and other federal law enforcement and intelligence entities Cooperation with DHS officials and other entities designated by DHS in intelligence,threat recognition,assessment! analysis,and mitigation Identification,assessment,and reporting of threats of violence Joint intelligence analysis training and planning with DHS officials and other entities designated For FY 2022,each OPSG applicant is required to clearly articulate and identify how the Concept of Operations addresses the national priority identified above. 11.Performance Measures Performance metrics for this program: SHSP and UASI: •Percentage of funding allocated by the recipient to core capabilities to build or sustain national priorities identified in the section above •Percentage of funding and projects allocated by the recipient that align to capability gaps identified through the THIRAISPR process •Percentage of projects identified by the recipient that address a capability gap in a core capability that has a target(s)rated as high S FEN4i\Page 19o180 EXHIBIT F FEMA will calculate and analyze the above metrics through a review of state/territory and urban area SPR submissions and required programmatic reports. OPSG: •Number of contacts that occurred as a result of OPSG deployments •Number of arrests that resulted from OPSG contacts •Value of drug seizures that resulted from OPSG contacts B.Federal Award Information ‘I.Available Funding $1,120,000,000 HSGP Programs FY 2022 Allocation SHSP $415,000,000 UASI $615000000 OPSG $90000000 Total $1,120,000,000 SHSP Allocations For FY 2022,DHS/FEMA will award SHSP funds based on DHS/FEMA’s relative risk methodology and statutory minimums pursuant to the Homeland Security Act of 2002,as amended.THIRAISPR results do not impact grant allocations or awards. Each state and territory will receive a minimum allocation under the SHSP using thresholds established in the Homeland Security Act of 2002,as amended.All 50 States,the District of Columbia,and the Commonwealth of Puerto Rico will receive 0.35 percent of the total funds allocated for grants under Section 2003 and Section 2004 of the Homeland SecurityAct of 2002,as amended.Each of the four FE?4A.Page 20 of 80 EXHIBIT F territories (American Samoa,Guam,the Northern Mariana Islands,and the U.S. Virgin Islands)will receive a minimum allocation of 0.08 percent of the total funds allocated for grants under Section 2003 and 2004 of the Homeland Security Act of 2002,as amended. Each state must include a separate IJ for each of the four National Priority Areas with a minimum spend requirement.All projects related to the minimum spend for the National Priority Area must be included in the IJ.For the National Priority Areas that have a minimum spend percentage requirement,the funding level in each of those National Priority Area investments must equal or exceed the percentage for that respective National Priority Area,calculated as a percentage of the state’s SHSP allocation in the table below.The funding levels across all six National Priority Areas must equal or exceed 30 percent of the total SHSP allocation. FY 2022 SHSP Allocations FY 2022 .FY 2022 State/Territory Allocation State/Territory Allocation $4,847,500 $4,847,500 Alabama Montana $4,847,500 $4,847,500 Alaska Nebraska 1,108,000 $4,847,500 American Samoa Nevada $4,847,500 $4,847,500 Arizona New Hampshire $4,847,500 $7,074,841 Arkansas New Jersey FEIVIA.Page 21 of 80 EXHIBIT F FY 2022 FY 2022 State/Territory State/TerritoryAllocation Allocation $57,035,623 $4,847,500 California New Mexico $4,847,500 $68,033,267 Colorado New York $4,847,500 $5,085,387 Connecticut North Carolina $4,847,500 $4,847,500 Delaware North Dakota $5,085,387 $1,108,000 District of Northern Mariana Columbia Islands $9,343,905 $6,190,947 Florida Ohio $5,288,656 $4,847,500 Georgia Oklahoma $1,108,000 $4,847,500 Guam Oregon $4,847,500 $8,136,252 Hawaii Pennsylvania $4,847,500 $4,847,500 Idaho Puerto Rico :i FEIVIA.Page 22 of 80 EXHIBIT F FY 2022 FY 2022 State/Territory State/TerritoryAllocation Allocation $13,894,910 $4,847,500 Illinois Rhode Island $4,847,500 $4,847,500 Indiana South Carolina $4,847,500 $4,847,500 Iowa South Dakota $4,847,500 $4,847,500 Kansas Tennessee $4,847,500 $18,210,451 Kentucky Texas $4,847,500 $1,108,000 Louisiana U.S.Virgin Islands $4,847,500 $4,847,500 Maine Utah $7,074,841 $4,847,500 Maryland Vermont $6,190,947 $8,136,252 Massachusetts Virginia $5,085,387 $6,190,947 Michigan Washington FEI\IA.Page 23 of 80 EXHIBIT F FY 2022 FY 2022 StatelTerntory State/Territory Allocation Allocation $4,847,500 $4,847,500 Minnesota West Virginia $4,847,500 $4847500 Mississippi Wsconsin $4,847,500 $4,847,500 Missouri Wyoming $41 5,000,000 Total IJASI Allocations Eligible candidates for the FY 2022 UASI program are identified in the table below. Eligibility has been determined through an analysis of relative risk of terrorism faced by the 100 most populous Metropolitan Statistical Areas (MSAs)in the United States,in accordance with the Homeland Security Act of 2002,as amended.Detailed information on MSAs is publicly available from the United States Census Bureau at hffps://www.census.gov/programs-surveys/metro micro.html.THIRA/SPR results do not impact grant allocations or awards. The following table identifies the UASI allocations for each high-risk urban area based on DHS/FEMAs relative risk methodology pursuant to the Home/and Security Act of 2002,as amended. In its application,each high-risk urban area,through the state,must include a separate lJ for each of the four National Priority Areas with minimum spend requirements.All projects related to the minimum spend for the National Priority Area must be included in the IJ.For the National Priority Areas that have a minimum spend percentage requirement,the funding level in each of those National Priority Area investments must equal or exceed the percentage for that respective National Priority Area,calculated as a percentage of the urban area’s :FEIVI.A.Page 24 of 80 EXHIBIT F UASI allocation in the table below.The funding levels across all six National Priority Areas must equal or exceed 30 percent of the total UASI allocation. FY 2022 UASI Allocations StateiTerritory Urban Area FY 2022 UASI Allocation Arizona Phoenix Area $5,250,000.00 California Anaheim/Santa Ma Area $5,250,000.00 California Bay Area $37,049,000.00 California Los Angeles/Long Beach Area $67,182,000.00 California Riverside Area $3,900,000.00 California Sacramento Area $3,800,000.00 California San Diego Area $16,696,000.00 Colorado Denver Area $3,900,000.00 District of Columbia National Capital Region $51,127,000.00 Florida Miami/Fort Lauderdale Area $14,750,000.00 Florida Orlando Area $3,800,000.00 Florida Tampa Area $3,800,000.00 Georgia Atlanta Area $6,700,000.00 Illinois Chicago Area $67,182,000.00 Indiana Indianapolis Area $1,500,000.00 Louisiana New Orleans Area $1,500,000.00 Maryland Baltimore Area $3,800,000.00 a):FE1\4AL Page 25 of 80 EXHIBIT F Massachusetts Boston Area $16,900,000.00 Michigan Detroit Area $5250000.00 Minnesota Twin Cities Area $5,250,000.00 Missouri Kansas City Area $1,500,000.00 Missouri St.Louis Area $3,800,000.00 Nevada Las Vegas Area $5,250,000.00 New Jersey Jersey CitylNewark Area $18,915,000.00 New York New York City Area $176,599,000.00 North Carolina Charlotte Area $3,800,000.00 Ohio Cincinnati Area $1,500,000.00 Ohio Cleveland Area $1500000.00 Oregon Portland Area $3800000.00 Pennsylvania Philadelphia Area $16,900,000.00 Pennsylvania Pittsburgh Area $1,500,000.00 Texas Dallas/Fort Worth/Arlington Area $16,900,000.00 Texas Houston Area $24,600,000.00 Texas San Antonio Area $3,800,000.00 Virginia Hampton Roads Area $3,800,000.00 Washington Seattle Area $6,250,000.00 Total $615,000,000.00 QPSG Allocations FEN4A Page 26 of 80 EXHIBIT F For A’2022,DHS/FEMA will award OPSG funds based on risk and the anticipated effectiveness of the proposed use of grant funds upon completion of the application review process.The FY 2022 OPSG risk assessment is designed to identify the risk to border security and to assist with the distribution of funds for the grant program.Funding under OPSG is distributed based on the risk to the security of the border and the effectiveness of the proposed projects.Entities eligible for funding are the state,local,and tribal law enforcement agencies that are located along the border of the United States.DHSIFEMA will make final award determinations based upon a review of the anticipated effectiveness of the states application as described in Section D,below.The THIRA/SPR process is not required for OPSG. For the purposes of OPSG,the risk is defined as the potential for an adverse outcome assessed as a function of threats,vulnerabilities,and consequences associated with an incident,event,or occurrence. Based upon ongoing intelligence analysis and extensive security reviews, DHS/CBP continues to focus the bulk of OPSG funds based upon risk analyses. The risk model used to allocate OPSG funds considers the potential risk that certain threats pose to border security and estimates the relative risk faced by a given area.In evaluating risk,DHS/CGP considers intelligence,situational awareness,criminal trends,and statistical data specific to each of the border sectors,and the potential impacts that these threats pose to the security of the border area.For vulnerability and consequence,DHS/CBP considers the expected impact and consequences of successful border events occurring in specific areas. Threat and vulnerability are evaluated based on specific operational data from DHS/CBP.Threat components present in each of the sectors are used to determine the overall threat score.These components are terrorism,criminal noncitizens,drug trafficking organizations,and noncitizen smuggling organizations. Effectiveness of the proposed investments will be evaluated based on the recipient’s investment strategy,budget,collaboration,and past performance. 2.Projected Number of Awards FEIVI.A.Page 27 of 80 EXHIBIT F 56 3.Period of Performance 36 months 4.Projected Period of Performance Start Date(s) September 1,2022 5.Projected Period of Performance End Date(s) August 31,2025 6.Funding Instrument Type Grant C.Eligibility Information 1.Eligible Applicants The SAA is the only entity eligible to submit HSGP applications to DHS/FEMA, including those applications submitted on behalf of UASI and OPSG applicants. All 56 states and territories,including any state of the United States,the District of Columbia,the Commonwealth of Puerto Rico,the U.S.Virgin Islands,Guam, American Samoa,and the Commonwealth of the Northern Mariana Islands,are eligible to apply for SHSP funds.Tribal governments may not apply directly for HSGP funding;however,funding may be available to tribes under SHSP and OPSG through the SAA. 2.Applicant Eligibility Criteria Eligible high-risk urban areas for the Pt’2022 UASI program have been determined through an analysis of relative risk of terrorism faced by the 100 most populous MSAs in the United States.Subawards will be made by the SPAs to the designated high-risk urban areas. ())FEIS4.A Page 28 of 80 EXHIBIT F In FY 2022,OPSG eligible subrecipients are local units of government at the county level or equivalent level of government and federally recognized tribal governments in states bordering Canada or Mexico and states and territories with international water borders.All applicants must have active ongoing USBP operations coordinated through a CBP sector office to be eligible for OPSG funding. In Pt’2022,OPSG subrecipients eligible to apply for and receive a subaward directly from the SAAs are divided into three Tiers.Tier 1 entities are local units of government at the county level or equivalent and federally recognized tribal governments that are on a physical border in states bordering Canada,states bordering Mexico,and states and territories with international water borders.Tier 2 eligible subrecipients are those not located on the physical border or international water but are contiguous to a Tier 1 county.Tier 3 eligible subrecipients are those not located on the physical border or international water but are contiguous to a Tier 2 eligible subrecipient.The tier structure is only applicable with regard to eligibility.OPSG funding allocations are based on the assessed border security risks as determined by the USBP. An application submitted by an otherwise eligible non-federal entity (i.e.,the applicant)may be deemed ineligible when the person that submitted the application is not:1)a current employee,personnel,official,staff,or leadership of the non-federal entity;and 2)duly authorized to apply for an award on behalf of the non-federal entity at the time of application. Further,the Authorized Organization Representative (AOR)must be a duly authorized current employee,personnel,official,staff,or leadership of the recipient and provide an email address unique to the recipient at the time of application and upon any change in assignment during the period of performance.Consultants or contractors of the recipient are not permitted to be the AOR of the recipient 3.Other Eligibility Criteria a.National Incident Management System (NIMS)Implementation Prior to allocation of any federal preparedness awards,recipients must ensure and maintain adoption and implementation of NIMS.The list of objectives used for ,FEIVIAL Page 29 of 80 EXHIBIT F progress and achievement reporting is on FEMA’s website at https://www.fema.gov/emergency-managers/nims/implementation-training. Please see the Preparedness Grants Manual for more information on NIMS. B.Emergency Management Assistance Compact (EMAC)Membership In support of the National Preparedness Goal (the Goal),SHSP recipients must belong to,be in,or act as a temporary member of EMAC,except for American Samoa and the Commonwealth of the Northern Mariana Islands,which are not required to belong to EMAC at this time.All assets supported in part or entirely with FY 2022 HSGP funding must be readily deployable and NIMS-typed,when possible,to support emergency or disaster operations per existing EMAC agreements.In addition,funding may be used for the sustainment of core capabilities that,while they may not be physically deployable,support national response capabilities,such as Geographic/Geospatial Information Systems (GIS), interoperable communications systems,capabilities as defined under the Mitigation Mission Area of the Goal,and fusion centers. C.Law Enforcement Terrorism Prevention Activities (LETPA) Per section 2006 of the Homeland Security Act of 2002,as amended (6 U.S.C.§ 607),DHS/FEMA is required to ensure that at least 25 percent of grant funding appropriated for grants awarded under HSGP’s authorizing statute are used for LETPAs.For F’i’2022,DHS/FEMA is requiring that at least 30 percent of grant funding appropriated under HSGP is used for LETPA.DHS/FEMA meets this requirement,in part,by requiring all recipients allocate at least 30 percent of the combined HSGP funds allocated under SHSP and UASI towards LETPAs,as defined in 6 U.S.C.§607.The LETPA allocation can be from SHSP, UASI,or both.The 30 percent LETPA allocation may be met by funding projects in any combination of the six National Priority Areas identified above and any other investments.The 30 percent LETPA allocation requirement is in addition to the 80 percent pass-through requirement to local units of government and tribes, referenced below.The Preparedness Grants Manual includes additional information on project selection considerations and allowable activities for LETPA investments. FEI’d.A.Page 30 of 80 EXHIBIT F The National Prevention Framework describes those activities that should be executed upon the discovery of intelligence or information regarding an imminent threat to the homeland,to thwart an initial or follow-on terrorist attack and provides guidance to ensure the Nation is prepared to identify,prevent,avoid,or stop a threatened or actual act of terrorism.Activities outlined in the National Prevention Framework are eligible for use as LETPA4ocused funds.Also,where capabilities are shared with the protection mission area,the National Protection Framework activities are also eligible.All other terrorism prevention activities proposed for funding under LETPA must be approved by the FEMA Administrator. 4.Cost Share or Match There is no cost share or match requirement for the FY 2022 HSGP. D.Application and Submission Information 1.Key Dates and Times a.Application Start Date: May 13,2022 b.Application Submission Deadline: June 13,2022 at 5p.m.ET All applications must be received by the established deadline.The Non-Disaster (ND)Grants System has a date stamp that indicates when an application is submitted.Applicants will receive an electronic message confirming receipt of their submission.For additional information on how an applicant will be notified of application receipt,see the subsection titled “Timely Receipt Requirements and Proof of Timely Submission”in Section D of this NOFO. FEMA will not review applications that are received after the deadline or consider these late applications for funding.FEMA may,however,extend the application deadline on request for any applicant who can demonstrate that good cause exists to justify extending the deadline.Good cause for an extension may FEI\4A.Page 31 of8O EXHIBIT F include technical problems outside of the applicant’s control that prevent submission of the application by the deadline,other exigent or emergency circumstances,or statutory requirements for FEMA to make an award. Applicants experiencing technical problems outside of their control must notify FEMA as soon as possible and before the application deadline Failure to timely notify FEMA of the issue that prevented the timely filing of the application may preclude consideration of the award.Timely notification”of FEMA means prior to the application deadline and within 48 hours after the applicant became aware of the issue, A list of FEMA contacts can be found in Section G of this NOFO,“DHS Awarding Agency Contact Information.”For additional assistance using the ND Grants System,please contact the ND Grants Service Desk at (800)865-4076 or NDGrants@fema.dhs.gov.The ND Grants Service Desk is available Monday through Friday,9:00 AM —6:00 PM Eastern Time (ET).For programmatic or grants management questions,please contact your Program Analyst or Grants Specialist.If applicants do not know who to contact or if there are programmatic questions or concerns,please contact the Centralized Scheduling and Information Desk (CSID)by phone at (800)368-6498 or by e-mail ataskcsid@fema.dhs.gov, Monday through Friday,9:00 AM —5:00 PM ET. c.Anticipated Funding Selection Date: No later than August 17,2022 D.Anticipated Award Date: No later than September 30,2022 E.Other Key Dates Event Suggested Deadline for Completion Obtaining an UEI number Four weeks before actual submission deadline ::FEI’4A Page 32 of 80 EXHIBIT F Event Suggested Deadline for Completion Obtaining a valid Employer Identification Four weeks before actual submission Number (EIN)deadline Creating an account with login.gov Four weeks before actual submission deadline Registering in SAM or updating SAM Four weeks before actual submission registration deadline Registering in Grants.gov Four weeks before actual submission deadline Starting application in Grants.gov One week before actual submission deadline Submitting the final application in ND Grants By submission deadline 2.Agreeing to Terms and Conditions of the Award By submitting an application,applicants agree to comply with the requirements of this NOFO and the terms and conditions of the award,should they receive an award. 3.Address to Request Application Package See the Preparedness Grants Manual for requesting and submitting an application. Initial applications are processed through the Grants.gov portal.Final applications are completed and submitted through FEMAs Non-Disaster Grants (ND Grants) System.Application forms and instructions are available at Grants.gov.To access these materials,go to http://www.grants.gov. Hard copies of the NOFO can be downloaded at Grants.gov or obtained via email from the Awarding Office points of contact listed in Section 0 of this NOFO,‘VHS Awarding Agency Contact Information”or by TTY (800)462-7585. FEI4A.Page 33 of o EXHIBIT F 4.Steps Required to Obtain a Unique Entity identifier,Register in the System for Award Management (SAM),and Submit an Application Applying for an award under this program is a multi-step process and requires time to complete.Applicants are encouraged to register early as the registration process can take four weeks or more to complete,Therefore,registration should be done in sufficient time to ensure it does not impact your ability to meet required submission deadlines. Please review the table above for estimated deadlines to complete each of the steps listed.Failure of an applicant to comply with any of the required steps before the deadline for submitting an application may disqualify that application from funding. To apply for an award under this program,all applicants must: 1.Apply for,update,or verify their US number and Employer Identification Number (EIN)from the Internal Revenue Service; 2.In the application,provide an UEI number; 3.Have an account with login.gov; 4.Register for,update,or verify their SAM account and ensure the account is active before submitting the application; 5.Create a Grants.gov account; 6.Add a profile to a Grants.gov account; 7.Establish an Authorized Organizational Representative (AOR)in Grants.gov; 8.Register in ND Grants 9.Submit an initial application in Grants.gov; 10.Submit the final application in ND Grants,including electronically signing applicable forms;and 11.Continue to maintain an active SAM registration with current information at all times during which they have an active federal award or an application or plan under consideration by a federal awarding agency.As part of this, applicants must also provide information on their immediate and highest level owner and subsidiaries,as well as on all predecessors that have been awarded federal contracts or federal financial assistance within the last three years,if applicable. FE\42&Page 34 of 80 EXHIBIT F Specific instructions on how to apply for,update,or verify a UEl number or SAM registration or establish an AQR are included below in the steps for applying through Grants.gov. Applicants are advised that FEMA may not make a federal award until the applicant has complied with all applicable SAM requirements.Therefore,an applicant’s SAM registration must be active not only at the time of application,but also during the application review period and when FEMA is ready to make a federal award.Further,as noted above,an applicant’s or recipients SAM registration must remain active for the duration of an active federal award.If an applicant’s SAM registration is expired at the time of application,expires during application review,or expires any other time before award,FEMA may determine that the applicant is not qualified to receive a federal award and use that determination as a basis for making a federal award to another applicant. Per 2 C.F.R.§25.110(c)(2)Oii),if an applicant is experiencing exigent circumstances that prevents it from obtaining an UEI number and completing SAM registration prior to receiving a federal award,the applicant must notify FEMA as soon as possible by contacting askcsidfema.dhs.gov and providing the details of the circumstances that prevent completion of these requirements.If FEMA determines that there are exigent circumstances and FEMA has decided to make an award,the applicant will be required to obtain an UEI number,if applicable, and complete SAM registration within 30 days of the federal award date. 5.Electronic Delivery DHS is participating in the Grants.gov initiative to provide the grant community with a single site to find and apply for grant funding opportunities.DHS encourages or requires applicants to submit their applications online through Grants.gov,depending on the funding opportunity. For this funding opportunity,FEMA requires applicants to submit initial applications through Grants.gov and a final application through ND Grants. 6.How to Register to Apply through Grants.gov For information on how to register to apply through Grants.gov,please see the Preparedness Grants Manual. FRNI\Page 35 of 80 EXHIBIT F 7.How to Submit an Initial Application to FEMA via Grants.gov Standard Form 424 (SF-424)is the initial application for this NOFO. Grants.gov applicants can apply online using a workspace.A workspace is a shared,online environment where members of a grant team may simultaneously access and edit different web forms within an application.For each Notice of Funding Opportunity,applicants can create individual instances of a workspace. Applicants are encouraged to submit their initial applications in Grants.gov at least seven days before the application deadline. In Grants.gov,applicants need to submit the following forms: •SF-424,Application for Federal Assistance •Grants.gov Lobbying Form,Certification Regarding Lobbying For further information on how to submit an initial application via Grants.gov, please see the Preparedness Grants Manual. 8.Submitting the Final Application in ND Grants After submitting the initial application in Grants.gov,eligible applicants will be notified by FEMA and asked to proceed with submitting their complete application package in ND Grants.Applicants can register early with ND Grants and are encouraged to begin their ND Grants registration at the time of this announcement or,at the latest,seven days before the application deadline.Early registration will allow applicants to have adequate time to start and complete their applications. Applicants needing assistance registering for the ND Grants system should contact ndgrantsfema.dhs.qov or (800)865-4076.For step-by-step directions on using the ND Grants system and other guides,please see https://www.fema.gov/grants/guidance-tools/non-disaster-grants-management- system. In ND Grants,applicants will be prompted to submit the standard application information and any program-specific information required as described in Section D.10 of this NOFO,“Content and Form of Application Submission.”The Standard Forms (SF)are auto generated in ND Grants,but applicants may access these forms in advance through the Forms tab under the SF-424 family on Grants.gov.;FEIVIA.Page 36 of 80 EXHIBIT F Applicants should review these forms before applying to ensure they have all the information required. For additional application submission requirements,including program-specific requirements,please refer to the subsection titled “Content and Form of Application Submission”under Section D of this NOFO. 9.Timely Receipt Requirements and Proof of Timely Submission As application submission is a two-step process,the applicant with the AOR role who submitted the application in Grarits.gov will receive an acknowledgement of receipt and a tracking number (GRANTXXXXXXXX)from Grants.gov with the successful transmission of its initial application.This notification does not serve as proof of timely submission,as the application is not complete until it is submitted in ND Grants.Applicants can also view the ND Grants Agency Tracking Number by accessing the Details tab in the submitted workspace section in Grants.gov,under the Agency Tracking Number column.Should the Agency Tracking Number not appear,the application has not yet migrated from Grants.gov into the ND Grants System.Please allow 24 hours for your ND Grants application tracking number to migrate. All applications must be received in ND Grants by 5:00 PM ET on the application deadline date.Proof of timely submission is automatically recorded by ND Grants. An electronic dateltime stamp is generated within the system when the application is successfully received by ND Grants.Additionally,the applicant(s)listed as contacts on the application will receive a system-generated email to confirm receipt. 10.Content and Form of Application Submission a.Standard Required Application Forms and Information The following forms or information are required to be submitted in either Grants.gov or ND Grants.The Standard Forms (SF)are submitted either through Grants.gov,through forms generated in ND Grants,or as an attachment in ND Grants.Applicants may also access the SFs at https:/Iwww.grants.gov/web/grants/forms/sf-424-family,html. FEIVI.A,Page 37 of 80 EXHIBIT F I.GRANTS.GOV •SF424,Application for Federal Assistance,initial application submitted through Grants.gov •Grants.gov Lobbying Form,Certification Regarding Lobbying,submitted through Grants.gov II.ND GRANTS •SF424A,Budget Information (Non-Construction),submitted via the forms generated by ND Grants •For construction under an award,submit SF-424C,Budget Information (Construction),submitted via the forms generated by ND Grants,in addition to or instead of SF-424A •To compiy with 2 C.F.R.§200.402 -2 C.F.R,§200.405,HSGP applicants must complete and submit an SF-424A or SF-424C,as appropriate, reflecting cost breakdown per budget cost categories per sub-program (SHSP,UASI,OPSG)and Management and Administration costs as applicable to align with the SHSP and UASI allocations and OPSG requests. The SF-424A or SF-424C with the pre-filled requirements can be found with the HSGP NOFO and associated attachments on grants.gov.Adjustments to the SF-424A or SF-424 C may be required after the FY 2022 OPSG allocations are finalized.GPD Grants Management Specialists will contact applicants for any necessary revisions. •SF424B,Standard Assurances (Non-Construction),submitted via the forms generated by ND Grants •For construction under an award,submit SF424D,Standard Assurances (Construction),submitted via the forms generated by ND Grants,in addition to or instead of SF-4248 •SF-LLL,Disclosure of Lobbying Activities,submitted via the forms generated by ND Grants •Indirect Cost Agreement or Proposal,submitted as an attachment in ND Grants if the budget includes indirect costs and the applicant is required to have an indirect cost rate agreement or proposal.If the applicant does not have or is not required to have an indirect cost rate agreement or proposal, please see Section D.13 of this NOFO,“Funding Restrictions and Allowable Costs,”for further information regarding allowability of indirect costs and whether alternatives to an indirect cost rate agreement or proposal might be FEI’vI.A Page 38 of 80 EXHIBIT F available or contact the relevant FEMA staff identified in Section C of this NOFO,“DHS Awarding Agency Contact Information”for further instructions. Generally,applicants have to submit either the non-construction forms (i.e.,SF 424A and SF-424B)or construction forms (i.e.SF-424C and SF-424D),meaning that applicants that only have construction work and do not have any non- construction work need only submit the construction forms (i.e.,SF-424C and SF 424D)and not the non-construction forms (i.e.,SF-424A and SF-424B),and vice versa.However,applicants who have both construction and non-construction work under this program need to submit both the construction and non-construction forms. b.Program-Specific Required Forms and Information I.IJ Development:SHSP and UASI As part of the Pr’2022 HSGP application process for SHSP and UASI funds, applicants must develop formal lJs that address the proposed investments.Failure to fuWjll all of the terms contained in this section will be considered by DI-IS/FEMA in its evaluation of the effectiveness of the lJs submitted to meet the minimum percent spend requirement for the National Priority Areas.Failure to sufficiently align projects to the National Priority Areas and meet the minimum percent spend requirement will result in funds being placed on hold until those issues are addressed. FY 2022 SHSP and UASI applications must include one (1)IJ and at least one (1) respective project for each of the four National Priority Areas with a minimum spend requirement (Soft Targets/Crowded Places,Intelligence and Information Sharing,Countering Domestic Violent Extremism,and Community Preparedness and Resilience)identified in this NOFO.Each of these lJs must also meet or exceed the minimum percent spend requirement based on the applicants SHSP and UASI allocation stated in this NOFO.All projects associated with the minimum spend of a National Priority Area must be submitted in the same IJ.SAAs may submit complete project-level information at the time of application but are not required to do so at the time of application.However,any SHSP or UASI application that does not include an IJ for each National Priority Area that meets the minimum spend requirement will have that funding placed on hold (up to the National Priority Area minimum percent and up to 30 percent of the total FEIV.[A Page 39 of 80 EXHIBIT F SHSP or UASI allocations)until those lJs and project-level details that sufficiently address the National Priority Areas are received and approved by DI-IS/FEMA. Each lJ must demonstrate how proposed investments: •Support terrorism preparedness;and •Support closing capability gaps or sustaining capabilities identified in the community’s THIRA/SPR process. Each IJ must explain how the proposed investments will support the applicant’s efforts to: •Prevent a threatened or an actual act of terrorism; •Prepare for all hazards and threats,while explaining the nexus to terrorism preparedness; •Protect citizens,residents,visitors,and assets against the greatest threats and hazards,relating to acts of terrorism;and/or •Respond quickly and equitably to save lives,protect property and the environment,and meet basic human needs in the aftermath of an act of terrorism or other catastrophic incident& If not included in the application,SHSP and UASI recipients must submit complete project-level information for each SHSP and UASI lJ as part of the Biannual Strategy Implementation Report (BSIR)due by January 30,2023.This includes lJs for the National Priority Areas. DHS/FEMA will evaluate the effectiveness of the projects submitted in support of the National Priority Areas,either at the time of application or as part of the December 2022 BSIR.DHS/FEMA will not reduce P1 2022 HSGP awards based on the effectiveness review but will work with recipients to ensure compliance with the National Priority Area requirements based on the results of the effectiveness review.Recipients and subrecipients will not be permitted to expend funding under the National Priority Areas until the effectiveness of the proposed projects has been reviewed and confirmed by FEMA. II.Development of Investments and Projects:SHSP and UASI •Applicants must propose at least four and may include up to 12 investments. FEN4.A Page 40 of 80 EXHIBIT F •Within each investment,applicants must propose at east one project to describe the activities they plan to implement with SHSP and UASI funds. There is no limit to the number of projects that may be submitted. •Required National Priority Area lJs must include the name of the priority in the investment name for easy identification. •All requested funding must be associated with specific projects.For each project,several pieces of information must be provided to submit the project for consideration in the application,including: •Project name; •Project description; •Subrecipient name,if applicable: •Recipient type (e.g.,state or local); •Project location (zip code of the primary location of the project); •Primary core capability the project supports; •Whether the project activities are shareable and deployable:and •Which National Priority Area (if any)the project supports. •Projects should describe how the proposed investment supports closing capability gaps or sustaining capabilities identified in the THIRA/SPR process. •FEMA encourages states to use any DHS provided assessments,such as those performed by DI-IS’s Protective Security Advisors and Cybersecurity Advisors,when developing their IJs. Ill.National Priority Area Investments:SHSP and UASI States are encouraged to review the Strategic Framework for Countering Terrorism and Targeted Violence when developing investments. •Soft Targets/Crowded Places (3 percent) Soft targets and crowded places are increasingly appealing to terrorists and other violent extremist actors because of their relative accessibility and the large number of potential targets.This challenge is complicated by the prevalent use of simple tactics and less sophisticated attacks.Segments of our society are inherently open to the general public,and by nature of their purpose do not incorporate strict security measures.Given the increased emphasis by terrorists and other violent extremist actors to leverage less sophisticated methods to inflict harm in public areas,it is vital that the public and private sectors collaborate to FEI\4A Page 41 of 80 EXHIBIT F enhance security of locations such as transportation centers,parks,restaurants, shopping centers,special event venues,polling places,and similar facilities. The malicious use of unmanned aircraft systems poses a threat to the safety and security of the American people,communities,and institutions.Technologies to detect or mitigate unmanned aircraft systems are an allowable use under the HSGP in accordance with the Domestic Counter-Unmanned Aircraft Systems (UAS)National Action Plan Recipients should ensure that,prior to the testing,acquisition,installation,or use of UAS detection and/or mitigation systems,they seek the advice of counsel experienced with both federal and state criminal,surveillance,and communications laws which may apply to the use of such technologies. Given the increased risk to soft targets and crowded places,at least one investment must be in support of the state’s and high-risk urban area’s efforts to protect soft targets/crowded places.Additionally,the proposed investment must meet or exceed the FY 2022 national priority percentage for soft targets/crowded places and will also be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments.States are also encouraged to engage DHS Protective Security Advisors’security assessments of soft targets to ensure that recommendations from those assessments are taken into consideration when allocating grant funding. Additional resources and information regarding securing soft targets and crowded places are available through the Cybersecurity and Infrastructure Security Agency and the National Institute of Standards and Technology. •Information and Intelligence Sharing (3 percent) Effective homeland security operations rely on access to,analysis of,and the timely sharing of open source,unclassified,and classified information,suspicious activity reports,tips/leads,and actionable intelligence on indicators and behaviors to accurately identify,assess,and mitigate a wide array of threats against the United States,including terrorism,threats to life,targeted violence,and other threats within the DHS mission space.Accordingly,DHS works diligently to enhance intelligence collection,integration,analysis,and information sharing capabilities to ensure partners,stakeholders,and senior leaders receive actionable intelligence and information necessary to inform their decisions and :ia;:FEN4.A.Page 42 of 80 EXHIBIT F operations.A critical and statutorily charged mission of DHS is to deliver intelligence and information to federal,state,local,and tribal governments and private sector partners.Cooperation and information sharing among state,federal, and local partners across all areas of the homeland security enterprise,including counterterrorism —including both international and domestic terrorism, cybersecurity,border security,transnational organized crime,immigration enforcement,economic security,and other areas,while upholding privacy,civil rights and civil liberties protections,is chtical to homeland security operations and the prevention of,preparation for,protection against,and response to acts of terrorism,and other threats to life and criminal acts of targeted violence. Given the importance of information sharing and collaboration to effective homeland security solutions,at least one investment must be in support of the state’s and high-risk urban area’s efforts to enhance information sharing and cooperation with DHS and other federal agencie&As noted above,this requirement must include at least one dedicated fusion center project.Additional instructions on development of the fusion center project can be found below. Applicants must justify persuasively how they will contribute to the information sharing and collaboration purposes of the investment and a culture of national preparedness.Additionally,the proposed investment must meet or exceed the FY 2022 national priority percentage for information sharing and will also be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments. Additional resources and information regarding collaboration and information sharing are available through the Department’s Office of Intelligence and Analysis. •Domestic Violent Extremism (3 percent) As stated in the October 2020 DHS Homeland Threat Assessment,domestic violent extremists,including ideologically motivated lone offenders and small groups,present the most persistent and lethal terrorist threat to the Homeland. These violent extremists capitalize on social and political tensions,which have resulted in an elevated threat environment.They utilize social media platforms and other technologies to spread violent extremist ideologies that encourage violence and influence action within the United States.The COVID-19 pandemic has further created an environment that may lead to accelerated mobilization to targeted violence and/or radicalization to domestic terrorism,including leveraging lawful protests to incite violence,intimidate targets,and promote their violent ç;FEI\4PL Page 43 0180 EXHIBIT F extremist ideologies. Given the rise of domestic violent extremism in recent years,at least one investment must be in support of the state’s and high-risk urban area’s efforts to combat the rise,influence,and spread of domestic violent extremism.Additionally, the proposed investment must meet or exceed the FY 2022 national priority percentage for domestic violent extremism and will also be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments. Additional resources and information regarding domestic violent extremism are available through Center for Prevention Programs and Partnerships I Homeland Security (dhs.gov). •Cybersecurity (no minimum percent) Today’s world is more interconnected than ever before,but with increased connectivity comes increased risk of our adversaries,including terrorists, exploiting cyber vulnerabilities and weaknesses to disrupt our way of life.While not required,applicants are encouraged to submit an investment related to their ongoing or near-term high priority cybersecurity projects.The investment will be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments.Cybersecurity investments must support the security and functioning of critical infrastructure and core capabilities as they relate to preventing, preparing for,protecting against,or responding to acts of terrorism.Recipients and subrecipients of FY 2022 HSGP grant awards will be required to complete the 2022 Nationwide Cybersecurity Review (NCSR),enabling agencies to benchmark and measure progress of improving their cybersecurity posture.The Chief Information Officer (ClO),Chief Information Security Officer (CISC)or equivalent for each recipient should complete the NCSR.If there is no CIO or CISC,the most senior cybersecurity professional should complete the assessment.The NCSR is available at no cost to the user and takes approximately 2-3 hours to complete. The 2022 NCSR is estimated to be open from October 2022 —February 2023. The NCSR is an annual requirement for recipients and subrecipients of HSGP funds.Additionally,FEMA recognizes that some subawards will not be issued until after the NCSR has closed.In such cases,such subrecipients will be required to complete the first available NCSR offered after the subaward has been issued by the pass-through entity.Although not required by SLTTs that did not receive FEI\4i\Page 44 of 80 EXHIBIT F HSGP funds,all SLTT agencies with preparedness responsibilities are highly encouraged to participate and complete the NCSR to evaluate their cybersecurity posture.For detailed information and background on the NCSR,please see lB 439. Additional resources and information regarding cybersecurity are available through the Cybersecurity and Infrastructure Security Agency and the National Institute of Standards and Technology. Community Preparedness and Resilience (3 percent) Community organizations are the backbones of American civic life,both during blue skies”and in the aftermath of terrorist attacks.Community organizations, such as homeless shelters,food banks,public libraries,faith-based institutions, and nonprofit medical providers must have the capabilities to withstand acts of terrorism and provide essential services,especially to members of underserved communities,in the aftermath of an attack.In addition,individual citizens and volunteer responders,such as Community Emergency Response Teams,are often the first on the scene after a terrorist attack.The ability of these volunteers to provide assistance to their fellow citizens prior to the arrival of professional first responders is paramount to a community’s resilience.FEMA’s 2021 National Household Survey recorded an 11%decline in the number of Americans that have taken at least three preparedness actions to bolster individual and household resilience.In addition,the COVID-19 pandemic has placed a significant burden on community-based organizations such as homeless shelters,food banks,public libraries,faith-based institutions,and nonprofit medical providers to continue to provide key services during and after disasters,including acts of terrorism.This National Priority Area will bolster community preparedness and resilience by investing in local,community-driven capabilities. Additionally,equity in emergency management requires proactively prioritizing actions that reinforce cultural competency,accessibility,and inclusion,as well as reflect the historical context of specific groups of people.To that end,states, territories,and high-risk urban areas are strongly encouraged to explore how SHSP-and UASl4unded activities can address the needs of underserved,at-risk communities to help ensure consistent and systematic,fair,just,and impartial treatment of all individuals before,during,and after a disaster. c0 FEIvI.A.Page 45 of 80 EXHIBIT F The focus on equity and investing in strategies that meet the needs of underserved communities will strengthen the whole of community system of emergency management.Substantial and ongoing prioritization of,and investment in,underserved communities is essential for the entire system to be effective and efficient.Engaging the whole community requires all members of the community to be part of the emergency management team,including representatives of underserved communities,diverse community members,social and community service groups and institutions,faith-based and disabiiity advocacy groups, academia,professional associations,the private and nonprofit sectors,and government agencies that may not traditionally have been directly involved in emergency management.The whole community includes children;older adults; individuals with disabilities and others with access and functional needs;those from religious,racial,and ethnically diverse backgrounds;people with limited English proficiency;and owners of animals including household pets and service animals. These factors underpin the requirement that at least one investment must be in support of the state’s and urban area’s efforts to address community preparedness and resilience.Additionally,the proposed investment must meet or exceed the FY 2022 national priority percentage for community preparedness and resilience and will also be subject to DHSIFEMA’s evaluation of the effectiveness of the proposed investments. Additional resources and information regarding community preparedness and resilience are available through Individuals and Communities I FEMA.gov. •Election Security (no minimum percent) In January 2017,DHS designated the infrastructure used to administer the Nation’s elections as critical infrastructure.This designation recognizes that the United States’election infrastructure is of such vital importance to the American way of life that its incapacitation or destruction would have a devastating effect on the country.Securing election infrastructure and ensuring an election free from foreign interference are national security priorities.Threats to election systems are constantly evolving,so defending these systems requires constant vigilance, innovation,and adaptation.As such,while not required,applicants are encouraged to submit an investment related to their election security needs. FEMA Page 46 of 80 EXHIBIT F If submitted,the investment will be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments.Any activities proposed that could be used to suppress voter registration or turnout will not be approved. Additional resources and information regarding election security are available through the Cybersecurity and Infrastructure Security Agency. IV.Development of Fusion Center Projects:SHSP and UASI Each applicant must identify a fusion center project that will: •Indicate alignment to a designated Fusion Center;and •Provide both a brief narrative description and funding itemization for the proposed project activities that directly support the designated fusion center. The descriptive narrative and the financial itemization should align improvement or sustainment requests with fusion center activities as they relate to the Fusion Center Performance Measures found in the Preparedness Grants Manual. Sample Fusion Center Funding Itemization A sample project description and funding itemization are below.For the itemized projects,clearly identify the anticipated fusion center performance improvement or sustainment as a result of the proposed funding. The X Fusion enhancement project will fund: •Salaries,benefits,and training for X number of Fusion Center intelligence analysts •Travel costs associated with fusion center analyst training •This project will directly sustain the Center’s current capabilities and performance and directly aligns with performance measures 2022.XXX •We anticipate seeing an improvement in the quality and quantity of analytic production and responses to requests for information as a direct result of the funding of this project The funding itemization for a fusion center project should include the amount and percent of each relevant solution area.As an example: FENIA.Page 47 of 80 EXHIBIT F Solution Area and Amount of Proposed Funding Percent of Proposed Funding P?anning:$101000 2% Organization:$200,000 48% Equipment:$200,000 48% Training:$10,000 2% Exercises:$0 0% 100% Total:$420,000 V.Completing lJs in the Grant Reporting Tool (ORT):SHSP and UASI In the Related Documents section of the Grantsgov posting,applicants can find the lJ template and instructions for collecting the required information for investments and projects.Additionally,applicants should utilize the Project Worksheet located in Grants.gov posting to assemble the information required for each project,which will facilitate the input of that information into the GRT. Applicants must ensure the appropriate National Priority Area “Investment Type”( Overview Tab —Investment In formation Section)is selected for the corresponding National Priority Area. VI.Development of Concept of Operations for OPSG As part of the FY 2022 OPSG application process,each eligible local unit of government at the county or federally recognized tribal government level must develop a strategic plan called a Concept of Operations (CONOP)/Application, which is a formal proposal of action to address a specific situation and forms the basis for Operations Orders,in coordination with state and federal law enforcement agencies,to include,but not Jimited to CBPIUSBP.CONOPs that are developed at the county level should be inclusive of city,county,tribal,and other c:FEJ4’44A. Page 48 of 80 EXHIBIT F local law enforcement agencies that are eligible to participate in DPSG operational activities,and the CONOP/Application should describe participating agencies in the Executive Summary. CONOP/Application details should include the names of the agencies,points of contact,and individual funding requests.All CONOPs/Applications must be developed in collaboration with the local USBP sector office,the SM,and the local unit of government.Requests for funding in CONOPs/Applications must be based on risks and the operational enforcement support requirements of its corresponding USBP Sector,as well as the national priorities identified below. USBP Sector offices will forward the CONOPs to USBP Headquarters for vetting and coordination.Applicants will forward corresponding OPSG Applications to the SAA for submission to FEMA.USBP Headquarters will reconcile all submitted CONOPs with the OPSG Applications.FEMA will review and evaluate all CONOPs and OPSG Applications and funding will be allocated based on the review and selection criteria identified in this NOFO. OPSG Applicants will be required to clearly articulate and identify how the CONOPs will address the national priority identified below: •Information and Intelligence Sharing and Cooperation Effective border security operations rely on access to,analysis of,and the timely sharing of open source,unclassified,and classified information,suspicious activity reports,tips/leads,and actionable intelligence on indicators and behaviors to accurately identify,assess,and mitigate a wide array of threats against the United States,including terrorism,threats to life,targeted violence,and other threats within the DHS mission space.Accordingly,DHS works diligently to enhance intelligence collection,integration,analysis,and information sharing capabilities to ensure partners,stakeholders,and senior leaders receive actionable intelligence and information necessary to inform their decisions and operations.One critical,statutorily required mission of DHS is to deliver intelligence and information to federal,state,local,and tribal governments and private sector partners.Cooperation and information sharing among state, federal,and local partners across all areas of the homeland security enterprise, including both international and domestic terrorism,cybersecurity,transnational organized crime,economic security,border security,immigration enforcement, and other areas,while upholding privacy,civil rights and civil liberties protections,is critical to homeland security operations and the prevention of, ;1:FEIV.IA.Page 49 of 80 EXHIBIT F preparation for,protection against,and responding to acts of terrorism,and other threats to life and criminal acts of targeted violence.Given the importance of information sharing and collaboration to effective homeland security solutions,the CONOP must support the recipient’s efforts to enhance information sharing and cooperation with DHS and other federal agencies. Applicants must justify persuasively how they will contribute to the information sharing and collaboration purposes of the OPSG program and a culture of national preparedness.Additional resources and information regarding collaboration and information sharing are available through the Department’s Office of Intelligence and Analysis. VII.Detailed Budget Applicants must provide budget summary worksheets for all funds requested at the time of application.The budget summary worksheets must be complete, reasonable,and cost-effective in relation to the proposed project and should provide the basis of computation of all project-related costs (including management and administrative costs)and any appropriate narrative.FEMA must be able to thoroughly evaluate the projects being submitted based on the information provided.FEMA must be able to determine how much funding is being passed through to subrecipients for each sub-program (UASI,SHSP,OPSG). Consequently,applicants must provide an appropriate level of detail within the budget summary worksheets to clarify what will be purchased and spent.Sample budget summary worksheets are available on the grants.gov posting for the I-ISGP in the Related Documents tab and may be used as a guide to assist applicants in the preparation of budgets and budget narratives. 11.Other Submission Requirements Fusion Center Investments Of the proposed SHSP-and UASl4unded investments,one single project must be in support of a designated fusion center.Recipients must coordinate with the fusion center when developing a fusion center project prior to submission.See additional information on how to develop the fusion center projects below and in the Preparedness Grants Manual. FEIvL4 Page 50 of 80 EXHIBIT F Emergency Communications Investments All emergency communications investments must describe how such activities align with needs identified in their Statewide Communication Interoperability Plan (SCIP).Recipients must coordinate with their Statewide Interoperability Coordinator (SWIC)and/or Statewide Interoperability Governing Body (51GB) when developing an emergency communications investment prior to submission to ensure the project supports the statewide strategy to improve emergency communications and is compatible and interoperable with surrounding systems. Effective project alignment will require advance coordination with the SVVIC and consultation with governing bodies such as the SIGS or Statewide Interoperability Executive Committee (SIEC),as they serve as the primary steering group for the statewide interoperability strategy.Additionally,recipients should consult subject matter experts serving on governance bodies,such as broadband experts,chief information officers,representatives from utilities,or legal and financial experts, when developing proposais.The investment name must include the words “emergency communications”to easily identify any emergency communications investment& 12.Intergovernmental Review An intergovernmental review may be required.Applicants must contact their state’s Single Point of Contact (SPOC)to comply with the state’s process under Executive Order 12372 (See https://www.archives.gov/federal register/codification/executive-order/i 2372.html;https://www.whitehouse.gov/wp contentiuploads/2020104/SPOC-4-1 3-20.pdf). 13.Funding Restrictions and Allowable Costs All costs charged to awards covered by this NOFO must comply with the Uniform Administrative Requirements,Cost Principles,and Audit Requirements at 2 C.F.R. Part 200,unless otherwise indicated in the NOFO,the terms and conditions of the award,or the Preparedness Grants Manual.This includes,among other requirements,that costs must be incurred,and products and services must be delivered,within the period of performance of the award.See 2 C.F.R.§ 200.403(h)(referring to budget periods,which for FEMA awards under most programs,including this program,is the same as the period of performance). FE\4A.Page 51 of 80 EXHIBIT F Federal funds made available through this award may be used for the purpose set forth in this NOFO,the Preparedness Grants Manual,and the terms and conditions of the award and must be consistent with the statutory authority for the award.Award funds may not be used for matching funds for any other federal awards,lobbying,or intervention in federal regulatory or adjudicatory proceedings. In addition,federal funds may not be used to sue the Federal Government or any other government entity.See the Preparedness Grants Manual for more information on funding restrictions and allowable costs. a.Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services Recipients and subrecipients of FEMA federal financial assistance are subject to the prohibitions described in section 889 of the John S.McCain National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA),Pub.L.No.115-232 (2018)and 2 C.F.R.§200.216,200.327,200.471,and Appendix II to 2 C.F.R. Part 200.Beginning August 13,2020,the statute —as it applies to FEMA recipients,subrecipients,and their contractors and subcontractors —prohibits obligating or expending federal award funds on certain telecommunications and video surveillance products and contracting with certain entities for national security reasons. Guidance is available at Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services (Interim)FEMA Policy #405- 143-1,or superseding document. Additional guidance is available Contract Provisions Guide:Navigating Appendix II to Part 200 -Contract Provisions for Non-Federal Entity Contracts Under Federal Awards (femagov). Effective August 13,2020,FEMA recipients and subrecipients may not use any FEMA funds under open or new awards to: 1.Procure or obtain any equipment,system,or service that uses covered telecommunications equipment or services as a substantial or essential component of any system,or as critical technology of any system; 2.Enter into,extend,or renew a contract to procure or obtain any equipment, system,or service that uses covered telecommunications equipment or FFN4.I\Page 52 of so EXHIBIT F services as a substantial or essential component of any system,or as critical technology of any system;or 3.Enter into,extend,or renew contracts with entities that use covered telecommunications equipment or services as a substantial or essential component of any system,or as critical technology as part of any system. I.REPLACEMENT EQUIPMENT AND SERVICES FEMA grant funding may be permitted to procure replacement equipment and services impacted by this prohibition,provided the costs are otherwise consistent with the requirements of the NOFO and the Preparedness Grants Manual. II.DEFINITIONS Per section 889(f)(2)-(3)of the FY 2019 NDAA and 2 C.F.R.§200.216,covered telecommunications equipment or services means: 1.Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation,(or any subsidiary or affiliate of such entities): 2.For the purpose of public safety,security of Government facilities,physical security surveillance of critical infrastructure,and other national security purposes,video surveillance and telecommunications equipment produced by Hytera Communications Corporation,Hangzhou Hikvision Digital Technology Company,or Dahua Technology Company (or any subsidiary or affiliate of such entities); 3.Telecommunications or video surveillance services provided by such entities or using such equipment;or 4.Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense,in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation,reasonably believes to be an entity owned or controlled by,or otherwise connected to,the People’s Republic of China. Examples of the types of products covered by this prohibition include phones, internet,video surveillance,and cloud servers when produced,provided,or used by the entities listed in the definition of “covered telecommunications equipment or services.”See 2 C.F.R.§200.471. FEfv.IA.Page 53 of 80 EXHIBIT F b.Pre-Award Costs Pie-award costs are allowable only with the prior written approval of DHSIFEMA and as included in the award agreement.To request pre-award costs,a written request must be included with the application,signed by the AOR of the entity. The letter must outline what the pre-award costs are for,including a detailed budget break-out of pre-award costs from the post-award costs,and a justification for approval. c.Management and Administration (M&A)Costs M&A costs are allowed.Recipients may use a maximum of up to 5%of HSGP funds awarded for their M&A,and any funds retained are to be used solely for M&A purposes associated with the HSGP award.Subrecipients may also use a maximum of up to 5%of the funding passed through by the state solely for M&A purposes associated with the HSGP award.M&A activities are those directly relating to the management and administration of HSGP funds,such as financial management and monitoring.M&A expenses must be based on actual expenses or known contractual costs.M&A requests that are simple percentages of the award,without supporting justification,will not be allowed or considered for reimbursement.A maximum of up to five percent of HSGP funds awarded may be retained by the state,and any funds retained are to be used solely for M&A purposes associated with the HSGP award.Subrecipients may also retain a maximum of up to five percent of the funding passed through by the state solely for M&A purposes associated with the HSGP award. M&A costs are not operational costs.They are the necessary costs incurred in direct support of the grant or as a consequence of the grant and should be allocated across the entire lifecycle of the grant.Examples include preparing and submitting required programmatic and financial reports,establishing and/or maintaining equipment inventory,documenting operational and equipment expenditures for financial accounting purposes,responding to official informational requests from state and federal oversight authorities,including completing the Civil Rights Evaluation Tool as required by DHS,and grant performance measurement or evaluation activities.Please see the Preparedness Grants Manual for additional information on direct costs. ;FEIvI.A.Page 54 of 80 EXHIBIT F Recipients or subrecipients may apply or credit M&A funding toward the recipient’s requirement to allocate funding toward the five National Priority Areas.For example,if a recipient spends $5,000 to manage or administer its funding dedicated toward its soft targets/crowded places investment,the recipient may credit that funding toward its requirement to allocate at least 3 percent of its award to the enhancing the protection of soft targets and crowded places National Priority Area. A state’s HSGP funds for MM calculation purposes includes the total of its SHSP, UASI,and OPSG awards.While the SAA may retain up to five percent of this total for M&A,the state must stiM ensure that all subrecipient award amounts meet the mandatory minimum pass-through requirements that are applicable to each HSGP program.To meet this requirement,the percentage of SHSP and UASI funds passed through to local or tribal jurisdictions must be based on the state’s total I-ISCP award prior to withholding any M&A. In retaining these funds,states may retain a maximum of 2.5 percent of the QPSG allocation,which must be withheld from the pass-through to each subrecipient county or tribe in an equal percentage.The SAA may also retain additional funding from its SHSP award to manage and administer the OPSG award,but that additional amount is also capped at an amount equal to 2.5 percent of the OPSG award.Examples applying this principle: SAA 1: •Total award:$6,000,000 •SHSP:$1,000,000 OPSG:$2,500,000 UASI:$2,500,000 •M&A Maximum:$300,000 (5 percent of $6000000) •Maximum M&A for SHSP =$50,000 •Maximum M&A for OPSO =$125,000.Of that amount,$62,500 (2.5 percent) may be retained from the OPSO allocation,and the other $62,500 would come from the SHSP allocation.Any amount used to manage and administer OPSG that is charged to SHSP may be above and beyond the $50,000 available to manage the SHSP allocation. •Maximum M&A for UASI =$125,000 SAA 2: FEI\4A. Page 55 of 80 EXHIBIT F •Total award:$4,500,000 •SHSP:$3,500,000 OPSG:$1000000 •M&A Maximum:$225,000 (5 percent of $4,500,000) •Maximum M&A for SHSP =$175,000 •Maximum MM for OPSG =$50,000.Of that amount,$25,000 (2.5 percent) may be retained from the OPSG allocation,and the other $25,000 would come from the SI-iSP allocation.Any amount used to manage and administer OPSG that is charged to SHSP may be above and beyond the $175,000 available to manage the SHSP allocation. HSGP recipients are also reminded that any M&A charged to a recipient’s or subrecipient’s UASI funding must be directly allocable to administration of the UASI grant program and cannot be used to cover M&A costs that are directly allocable to SHSP or OPSG funding.Similarly,any M&A charged to a recipient’s or subrecipient’s SHSP or OPSG funding cannot be used to cover M&A costs directly allocable to UASI funding. Please note,lB 365:Management and Administration Costs in the Homeland Security Grant Program and DHS/FEMA Policy 207-087-1 do not apply to awards made in FY 2022 under this NOFO.Please also reference lB 416 for additional clarification on OPSG M&A,but to the extent that there is any conflict between lB 416 and this NOFO,the requirements of this NOFO will apply to FY 2022 awards made under this NOFO, 0.Indirect Facilities &Administrative (F&A)Costs Indirect costs are allowable under this program as described in 2 C.F.R.Part 200, including 2 C.F.R.§200.414.Applicants with a current negotiated indirect cost rate agreement that desire to charge indirect costs to an award must provide a copy of their negotiated indirect cost rate agreement at the time of application.Not all applicants are required to have a current negotiated indirect cost rate agreement.Applicants that are not required by 2 C.F.R.Part 200 to have a negotiated indirect cost rate agreement but are required by 2 C.FR.Part 200 to develop an indirect cost rate proposal must provide a copy of their proposal at the time of application.Applicants who do not have a current negotiated indirect cost rate agreement (including a provisional rate)and wish to charge the de minimis rate must reach out to the FEMA Grants Management Specialist for further FEII.A Page 55 of 80 EXHIBIT F instructions.Applicants who wish to use a cost allocation plan in lieu of an indirect cost rate must also reach out to the FEMA Grants Management Specialist for further instructions.Post-award requests to charge indirect costs will be considered on a case-by-case basis and based upon the submission of an agreement or proposal as discussed above or based upon on the de minimis rate or cost allocation plan,as applicable. E.Funds Transfer Restriction The recipient is prohibited from transferring funds between programs (includes SHSP,UASI,and OPSG).Recipients can submit an investment)project where funds come from multiple funding sources (e.g.,SHSP and UASI),however, recipients are not allowed to divert funding from one program to another due to the risk-based funding allocations,which were made at the discretion of DHS/FEMA. F.Other Direct Costs I.Planning Planning costs are allowed under this program.Please see the Preparedness Grants Manual for more information. II.Organization Organization costs are allowed under this program.Please see the Preparedness Grants Manual for more information. Ill.Equipment Equipment costs are allowed under this program.Please see the Preparedness Grants Manual for more information. •General Purpose Equipment HSGP allows expenditures on general purpose equipment if it aligns to and supports one or more core capabilities identified in the Goal and has a nexus to terrorism preparedness.General purpose equipment,like all equipment funded under the HSGP,must be sharable through the EMAC and allowable under 6 U.S.C.§609,and any other applicable provision of the Homeland Security Act of 2002,as amended. FE?.4A Page 57 of 80 EXHIBIT F Examples of such general-purpose equipment may include: •Law enforcement vehicles; •Emergency medical services (EMS)equipment and vehicles; •Fire service equipment and vehicles,to include hose,pump accessories,and foam concentrate for specialized CBRNE response; •Interoperability of data systems,such as computer aided dispatch (CAD)and record management systems (RMS);and •Office equipment for stafø—engaged in homeland security program activity. •Controlled Equipment For decades,the federal government has provided equipment to state,local,and tribal law enforcement agencies (LEAs)through federal grants.Some federal grant programs have assisted LEAs as they carry out their critical missions to keep the American people safe.The equipment acquired by LEAs through these programs includes administrative equipment, such as office furniture and computers.Some federal grant programs also may include military and military-styled equipment,firearms,and tactical vehicles provided by the federal government,including property covered under 22 C.F.R.Part 121 and 15 C.F.R.Part 774 (collectively1 “control led equipment”). However,not all equipment that is considered controlled equipment is allowable under the HSGP.As discussed below,certain equipment is prohibited’and is not allowable under HSGP.For some controlled equipment that is aBowable under the HSGP,additional documentation,justifications,reviews,and approvals are required,including but not limited to proof of policies and procedures to safeguard individuals’privacy,civil rights,and civil liberties. DHS/FEMA will continue to collaborate with federal agency partners to ensure that there is a consistent and reasonable approach to the restrictions placed on controlled equipment expenditures while continuing to support these investments when there is a justifiable need.Further,DHS/FEMA will continue to maintain an awareness of the evolving policy developments related to controlled equipment expenditures and keep grant recipients up to date on future developments. Grant funds under this program may not be used for the purchase of equipment not approved by DHS/FEMA.The purchase of tracked armored vehicles, camouflage uniforms,weapons and weapons accessories,including ammunition, is not allowed with HSGP funds.Grant funds under this program must also comply with 16426 and may not be used for the purchase of the following equipment:1) firearms;2)ammunition;3)grenade launchers;4)bayonets;or 5)weaponized *;FEN4.A.Page 58 of 80 EXHIBIT F aircraft,vessels,or vehicles of any kind with weapons installed. IV.Training Training costs are allowed under this program.Please see the Preparedness Grants Manual for more information. V.Exercises Exercise costs are allowed under this program.Please see the Preparedness Grants Manual for more information. VI.Personnel Personnel hiring,overtime,and backfill expenses are permitted under this grant to perform allowable HSGP planning,organization,training,exercise,and equipment activities.Under OPSG,overtime costs are allowable only in so far as they meet the intent of the program.All recipients and subrecipients of HSGP funds, including SHSP,UASI,and OPSG allocations,may not use more than 50 percent of their awards to pay for personnel activities unless a waiver is approved by FEMA.For more information on the 50 percent personnel cap,please see FEMA lB 421 b,Clarification on the Personnel Reimbursement for intelligence Cooperation and Enhancement of Homeland Security Act of 2008 (Public Law 110-412)—the PRICE Act.Please see the Preparedness Grants Manual for more information. VII.Operational Overtime Operational overtime costs are allowed under this program.Prior to use of funds for operational overtime,recipients must receive approval from DHS/FEMA. Operational overtime costs are also subject to the 50 percent personnel cap. Please see the Preparedness Grants Manual for more information. VIII.Travel Domestic travel costs are allowed under this program,as provided for in this NOFO and in the Preparedness Grants Manual.International travel is not an allowable cost under this program unless approved in advance by DHS/FEMA. :$:FEIVI.A.Page 59 of 80 EXHIBIT F IX.Construction and Renovation Construction and renovation costs to achieve capability targets related to preventing preparing for,protecting against,or responding to acts of terrorism are allowed under this program.For construction and renovation costs to be allowed, they must be specifically approved by DHS/FEMA in writing prior to the use of any program funds.Applicants must use the Environmental Planning and Historical Preservation (EHP)approval process.Limits on the total amount of grant funding that may be used for construction or renovation may apply.Additionally,recipients are required to submit SF-.424C and SF-424D.Please see the Preparedness Grants Manual for more information. X.Maintenance and Sustainment Maintenance-and sustainment-related costs,such as maintenance contracts, warranties,repair or replacement costs,upgrades,and user fees,are allowable. Please see the Preparedness Grants Manual for more information. Xl.Critical Emergency Supplies Critical emergency supplies are allowed under this program.Please see the Preparedness Grants Manual for more information. XII.Secure Identification Secure Identification costs are allowed under this program.Please see the Preparedness Grants Manual for more information. Allowable Cost Matrix The following matrix provides allowable cost activities that fall under each of the cost categories noted above.Recipients and subrecipients must follow all applicable requirements in 2 C.F.R.Part 200 Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards HSGP funds may be used to cover the costs for evaluating the impact of these grants on the state or urban area’s core capabilities and capability gaps.This list is not exhaustive,therefore,if there are any questions regarding allowable costs, ;FEIVIA.Page 60 of 80 EXHIBIT F please contact the appropriate HQ FEMA Preparedness Officer.For additional information on allowable costs,see the Preparedness Grants Manual. TABLE Iii Except for American Samoa and the Commonwealth of the Northern Mariana Islands,which are not required to belong to EMAC at this time. (j This applies to all homeland security personnel and is not limited to MM staff, and costs are to be captured outside the cap on M&A costs E.Application Review Information 1.Application Evaluation Criteria a.Programmatic Criteria I.Risk Methodology The risk methodology determines the relative risk of terrorism faced by a given area considering the potential risk of terrorism to people,critical infrastructure,and economic security.The analysis includes,but is not limited to,threats from violent domestic extremists,international terrorist groups,and individuals inspired by terrorists abroad.See the Preparedness Grants Manual for additional information on the risk methodology. NOTE:The THIRAJSPR process is separate from the risk methodology and its results do not affect grant allocations. The Risk Methodology is used to inform allocations under HSGP.For more information on the SF-iSP,UASI,and OPSG allocation processes,please see Section B.1 of this NOFO,“Available Funding for the NOFO.” II.Application Evaluation Criteria FEMA will evaluate the FY 2022 HSGP applications for completeness,adherence to programmatic guidelines,and anticipated effectiveness of the proposed investments.FEMA’s review will include verification that each IJ and project: FEIVI.A Page 61 of 80 EXHIBIT F •Aligns with at least one core capability identified in the Goal; •Demonstrates how investments support closing capability gaps or sustaining capabilities identified in the THIRAJSPR process;and •Supports a NIMS-typed resource and whether those assets are deployable/shareable to support emergency or disaster operations per existing EMAC agreements. In addition to the above,FEMA will evaluate whether proposed projects are:1) both feasible and effective at reducing the risks for which the project was designed;and 2)able to be fully completed within the three-year period of performance.FEMA will use the information provided in the application and after the submission of the first BSIR to determine the feasibility and effectiveness of a grant project.To that end,lJs should include: •An explanation of how the proposed project(s)will achieve objectives as identified in the SPR,including expected long-term impact where applicable, and which core capability gap(s)it helps to close and how; •A summary of the status of planning and design efforts accomplished to date (e.g.,included in a capital improvement plan);and •A project schedule with clear milestones. Recipients are expected to conform,as applicable,with accepted engineering practices,established codes,standards,modeling techniques,and best practices, and participate in the development of case studies demonstrating the effective use of grant funds,as requested. FEMA will also review any submitted National Priority Area-aligned lJs and projects to ensure they meet the minimum spend requirements.Additional information on how the National Priority Area lJs and projects will be reviewed for effectiveness is included in the Review and Selection Process section below. b.Financial Integrity Criteria Prior to making a federal award,FEMA is required by 31 U.S.C.§3354,as enacted by the Payment Integrity Information Act of 2019,Pub.L.No.116-117 (2020);41 U.S.C.§2313;and 2 c.F.R.§200.206 to review information available through any Office of Management and Budget (OMB)-designated repositories of governmentwide eligibility qualification or financial integrity information,including FEN4A.Page 62 of 80 EXHIBIT F whether the applicant is suspended or debarred. FEMA may also pose additional questions to the applicant to aid in conducting the pre-award risk review.Therefore,application evaluation criteria may include the following risk-based considerations of the applicant: 1.Financial stability. 2.Quality of management systems and ability to meet management standards. 3.History of performance in managing federal award. 4.Reports and findings from audits. 5.Ability to effectively implement statutory,regulatory,or other requirements. c.Supplemental Financial Integrity Criteria and Review Prior to making a federal award where the anticipated total federal share will be greater than the simplified acquisition threshold,currently $250,000: 1.FEMA is required to review and consider any information about the applicant,including information on the applicant’s immediate and highest- level owner,subsidiaries,and predecessors,if applicable,that is in the designated integrity and performance system accessible through the System for Award Management (SAM),which is currently the Federal Awardee Performance and Integrity Information System (FAPIIS). 2.An applicant,at its option,may review information in FAPIIS and comment on any information about itself that a federal awarding agency previously entered. 3.FEMA will consider any comments by the applicant,in addition to the other information in FAPIIS,in making a judgment about the applicant’s integrity, business ethics,and record of performance under federal awards when completing the review of risk posed by applicants as described in 2 C.F.R.§ 200.206. 2.Review and Selection Process I.SNSP and IJASI All proposed investments will undergo a federal review by DHS/FEMA to verify compliance with all administrative and eligibility criteria identified in the NOFO. ;FEIiA.Page 63 of 80 EXHIBIT F The federal review will be conducted by FEMA HQ Preparedness Officers.FEMA HQ Preparedness Officers will use a checklist to verify compliance with all administrative and eligibility criteria identified in the NOFO.Recipients must be able to demonstrate how investments support closing capability gaps or sustaining capabilities identified in the THIRA/SPR process.lJs will be reviewed at both the investment and project level. Emergency communications investments will be jointly reviewed by FEMA and the DHS Emergency Communications Division (ECD)to verify compliance with SAFECOM guidance.FEMA and ECD will coordinate directly with the recipient on any compliance concerns and will provide technical assistance as necessary to help ensure full compliance. Additional Effectiveness Evaluation Criteria for the National Priority Areas FEMA will evaluate the FY 2022 I-JSGP lJs and projects submitted in support of the National Priority Areas for anticipated effectiveness.FEMA’s review will include verification that each lJ or project meets the National Priority Area required spend percentages. Cybersecurity investments will be reviewed by DHS/FEMA,CISA,and other DHS components as appropriate,for compHance with purposes and requirements of the priority investment area.Proposed investments will be reviewed for effectiveness using the criteria set forth in this NOFO. Soft Targets/Crowded Places investments will be reviewed by DHS/FEMA,CISA, and other DHS components as appropriate,for compliance with purposes and requirements of the priority investment area.Proposed investments will be reviewed for effectiveness using the criteria set forth in this NOFO. Information Sharing and Cooperation Investments will be reviewed by DHS/FEMA, DHS Office of Intelligence and Analysis,and other DHS components as appropriate)for compliance with purposes and requirements of the priority investment area.Proposed investments will be reviewed for effectiveness using the criteria set forth in this NOFO. For additional information on Fusion Center requirements,please see the Preparedness Grants Manual. FEI\41\Page 64 of 80 EXHIBIT F Domestic violent extremism investments wiN be reviewed by DHS/FEMA,DHS Office of Intelligence and Analysis,DHS Center for Prevention Programs and Partnerships,and other DHS components as appropriate,for compliance with purposes and requirements of the priority investment area.Proposed investments will be reviewed for effectiveness using the scoring criteria set forth in this NOFO. Community preparedness and resilience investments will be reviewed by DHS/FEMA and other DHS components as appropriate,for compliance with purposes and requirements of the priority investment area.Proposed investments will be reviewed for effectiveness using the scoring criteria set forth in this NOFO. Election security investments will be reviewed by DHS/FEMA,CISA,and other DHS components as appropriate,for compliance with purposes and requirements of the priority investment area.Proposed investments will be reviewed for effectiveness using the scoring criteria set forth in this NOFO. FEMA will determine whether the proposed approach is clear,logical,and reasonable to address the priority areas of interest and contribute to a culture of national preparedness.This includes factors such as the objectives and strategies proposed to address the priority area,how the objectives and strategies overcome legal,political,or practical obstacles to reduce overall risk,the process and criteria to select additional relevant projects,and the approach to monitor awards to satisfy the funding percentage allocations. For applicants that elect to submit lJs and project-level details for the National Priority Areas at the time of application,effectiveness will be evaluated prior to award.If the projects are found to not sufficiently align with the National Priority Area(s),applicants may have funds placed on hold (up to 30 percent)until the projects are revised to satisfactorily address the National Priority Areas. For applicants that elect to submit lJs and project-level details for the National Priority Areas as part of the December 2022 BSIR,they will have funds placed on hold in the amount of 30 percent.The hold will be released only after their December 2022 BSIR submission has been reviewed!and projects related to the National Priority Areas deemed in alignment by DHS/FEMA. SAAs are still required to meet pass-through requirements even if funds are on hold related to the National Priority Areas. *i FE?s4A.Page 65 of 80 EXHIBIT F To that end,lJs should include: •How the proposed investment addresses the National Priority Area; •An explanation of how the proposed projects were selected and will achieve objectives and strategies to build or sustain the core capability gaps identified in the SPR,including expected long-term impact where applicable; •A summary of the collaboration efforts to prevent,prepare for,protect against, and respond to acts of terrorism as well as anticipated outcomes of the project. For FY 2022 SHSP and UASI investments and projects related to the National Priority Areas,effectiveness will be evaluated based on the following five factors: •Investment Strategy (40%):Proposals will be evaluated based on the quality and extent to which applicants describe an effective strategy that demonstrates that proposed projects support the program objective of preventing,preparing for,protecting against,and responding to acts of terrorism,to meet its target capabilities,and otherwise reduce the overall risk to the high-risk urban area, the state,or the Nation. •Budget (20%):Proposals will be evaluated based on the extent to which applicants describe a budget plan for each investment demonstrating how the applicant will maximize cost effectiveness of grant expenditures. •lmpactJOutcomes (40%):Proposals will be evaluated on how this investment helps the jurisdiction close capability gaps identified in its SPR and addresses the relevant National Priority Area outlined in this NOFO.Further,proposals will be evaluated on their identification and estimated improvement of core capability(ies),the associated standardized target(s)that align with their proposed investment,and the ways in which the applicant will measure andlor evaluate improvement. •Past Performance (additional consideration):Proposals will be evaluated based on the applicants demonstrated capabHity to execute the proposed investments.In evaluating applicants under this factor FEMA will consider the information provided by the applicant and may also consider relevant information from other sources. II.OPSG FE]\’Ie\.Page 66 of 80 EXHIBIT F Applications will be reviewed by the SAA and USBP Sector Headquarters for completeness and adherence to programmatic guidelines and evaluated for anticipated feasibility,need,and impact of the Operations Orders.For more information on Operations Orders and other requirements of OPSGI see the Preparedness Grants Manual. DHS/FEMA will verify compliance with all administrative and eligibility criteria identified in the NOFO and required submission of Operations Orders and Inventory of Operations Orders by the established due dates.DHS/FEMA and USBP will use the results of both the risk analysis and the federal review by DHS/FEMA to make recommendations for funding to the Secretary of Homeland Security. FY 2022 OPSG funds will be allocated among the eligible jurisdictions based on risk-based prioritization using the OPSG Risk Assessment described above.Final funding allocations are determined by the Secretary of Homeland Security,who may consider information and input from various law enforcement offices or subject-matter experts within the Department.Factors considered include,but are not limited to threat,vulnerability,miles of the border,and other border-specific law enforcement intelligence,as well as the feasibility of FY 2022 Operations Orders to designated localities within border states and territories. F.Federal Award Administration Information 1.Notice of Award Before accepting the award,the AOR and recipient should carefully read the award package.The award package includes instructions on administering the grant award and the terms and conditions associated with responsibilities under federal awards.Recipients must accept all conditions in this NOFO and the Preparedness Grants Manual as well as any specific terms and conditions in the Notice of Award to receive an award under this program. See the Preparedness Grants Manual for information on Notice of Award. 2.Pass-Through Requirements c3 FEIvIA EXHIBIT F Awards made to the SAA for HSGP carry additional statutorily mandated pass- through requirements.Pass-through is defined as an obligation on the part of the SAA to make funds available to local units of government,combinations of local units,tribal governments,or other specific groups or organizations.These entities are defined at 6 u.s.c.§101(13)as: •A county,municipality,city,town,township,local public authority,school district,special district,intrastate district,council of governments (regardless of whether the council of governments is incorporated as a nonprofit corporation under State law),regional or interstate government entity,or agency or instrumentality of a local government. •An Indian tribe or authorized tribal organization,or in Alaska a Native village or Alaska Regional Native Corporation •A rural community,unincorporated town or village,or other public entity. Four criteria must be met to pass4hrough grant funds: •The SAA must make a firm written commitment to passing through grant funds to subrecipients; •The SANs commitment must be unconditional (i.e.,no contingencies for the availability of SAA funds); •There must be documentary evidence (i.e.,award document,terms,and conditions)of the commitment;and •The award terms must be communicated to the subrecipient. timing and Amount The SAA must pass-through at least 80 percent of the funds awarded under SI-ISP and UASI to the above-defined local or tribal units of government within 45 calendar days of receipt of the funds.‘Receipt of the funds”occurs either when the SAA accepts the award or 15 calendar days after the SAA receives notice of the award,whichever is earlier. SAAs are sent notification of HSGP awards via the GPD’s ND Grants system.If an SAA accepts its award within 15 calendar days of receiving notice of the award in the ND Grants system,the 45 calendar days pass-through period will start on the date the SA4.accepted the award.Should an SA4 not accept the HSGP award within 15 calendar days of receiving notice of the award in the ND Grants FEIVI.A Page 68 of 80 EXHIBIT F system,the 45 calendar days pass-through period will begin 15 calendar days after the award notification is sent to the SAA via the ND Grants system. It is important to note that the period of performance start date does not directly affect the start of the 45 calendar days pass-through period.For example,an SAA may receive notice of the HSGP award on August 25,2022,while the period of performance dates for that award are September 1,2022,through August 31, 2025.In this example,the 45-day pass-through period will begin on the date the SAA accepts the HSGP award or September 9,2022 (15 calendar days after the SAA was notified of the award),whichever date occurs first.The period of performance start date of September 1,2022,would not affect the timing of meeting the 45-calendar day pass-through requirement. Other SHSP and UASI Pass-Through Requirements The signatory authority of the SAA must certify in writing to DHS/FEMA that pass- through requirements have been met.A letter of intent (or equivalent)to distribute funds is not considered sufficient.A letter of intent is not a firm commitment and if issued before FEMA makes the award,then a letter of intent is also not unconditional since it is inherently conditioned on receipt of funds. The pass-through requirement does not apply to SHSP awards made to the District of Columbia,Guam,American Samoa,the U.S.Virgin Islands,or the Commonwealth of the Northern Mariana Islands.The Commonwealth of Puerto Rico is required to comply with the pass-through requirement and its SAA must also obligate at least 80 percent of the funds to local units of government within 45 calendar days of receipt of the funds. Under SHSP,the SAA may retain more than 20 percent of funding for expenditures made by the state on behalf of the local unit(s)of government,such as expenditures by the state in order to pass through goods or services to local unit(s)of government in lieu of cash.This may occur only with the written consent, such as a Memorandum of Understanding,between the SAA and the local unit(s) of government.Separate written consent is necessary for each local unit of government in which more than 20 percent of funding is retained on their behalf by the state.The written consent must specify the amount of funds to be retained and the intended use of funds,including whether any goods or services will be passed through in lieu of cash,It must also be signed by authorized representatives of FEN4A Page 69 of 80 EXHIBIT F both the state and the local unit of government. States shall review their written consent agreements yearly and ensure that they are still valid.If a written consent agreement is already in place from previous fiscal years,DHS/FEMA will continue to recognize it for FY 2022,unless the written consent review indicates the local government is no longer in agreement.If modifications to the existing agreement are necessary,the SAA should contact their assigned FEMA HQ Preparedness Officer. However,even if a written consent agreement is in place from previous fiscal years,the SAA must still initially carry out the pass-through documentation for its FY 2022 award and comply with the four pass-through criteria described above before the written consent agreement can take effect for purposes of the FY 2022 funding. Additional OPSG Requirements The recipient is prohibited from obligating or expending funds provided through this award until each unique and specific county-level or equivalent Operational Order/Fragmentary Operations Order budget has been reviewed and approved through an official electronic mail notice issued by DHS/FEMA removing this special programmatic condition. 3.Administrative and National Policy Requirements In addition to the requirements in this section and elsewhere in this NOFO,FEMA may place specific terms and conditions on individual awards in accordance with 2 C.F.R.Part 200. In addition to the information regarding DHS Standard Terms and Conditions and Ensuring the Protection of Civil Rights,see the Preparedness Grants Manual for additional information on administrative and national policy requirements, including the following: •Environmental Planning and Historic Preservation (EHP)Compliance •FirstNet •National Incident Management System (NIMS)Implementation •SAFECOM Guidance on Emergency Communications Grants *;:FEv1i\Page 70 of 80 EXHIBIT F a.Di-IS Standard Terms and Conditions AD successful applicants for DHS grant and cooperative agreements are required to comply with DHS Standard Terms and Conditions,which are available online at:DHS Standard Terms and Conditions. The applicable DHS Standard Terms and Conditions will be those in effect at the time the award was made.What terms and conditions will apply for the award will be clearly stated in the award package at the time of award. b.Ensuring the Protection of Civil Rights As the Nation works towards achieving the National Preparedness Goal,it is important to continue to protect the civil rights of individuals.Recipients and subrecipients must carry out their programs and activities,includIng those related to the building,sustainment,and delivery of core capabilities,in a manner that respects and ensures the protection of civil rights for protected populations. Federal civil rights statutes,such as Section 504 of the Rehabilitation Act of 1973 and Title VI of the Civil Rights Act of 1964,along with DHS and FEMA regulations, prohibit discrimination on the basis of race,color,national origin,sex,religion, age,disability,limited English proficiency,or economic status in connection with programs and activities receiving federal financial assistance from FEMA. Recipients must complete the DHS Civil Rights Evaluation Tool within 30 days of receipt of the Notice of Award.Information about this requirement and a fuller list of the civil rights provisions that apply to recipients can be found in the OHS Standard Terms and Conditions of Award.Additional information on civil rights provisions is available at https://www.dhs.gov/civil-rights-resources-recipients-dhs financial-assistance and https://www.fema.gov/aboutloffices/egual-rights/civil rights. Monitoring and oversight requirements in connection with recipient compliance with federal civil rights laws are also authorized pursuant to 44 C.F.R.Part 7. In accordance with civil rights laws and regulations,recipients and subrecipients must ensure the consistent and systematic fair,just,and impartial treatment of all individuals,including individuals who belong to underserved communities that a FEI\’IA Page 71 of 80 EXHIBIT F have been denied such treatment. c.Environmental Planning and Historic Preservation (EHP)Compliance As a federal agency,FEMA is required to consider the effects of its actions on the environment and historic properties to ensure that all activities and programs funded by FEMA,including grant-funded projects,comply with federal EHP laws, Executive Orders,regulations,and policies,as applicable. FEMA grant funding for new construction or substantial improvement must comply with Executive Order (EO)14030,Climate-Related Financial Risk and applicable FEMA implementing policies in place at the time of disbursement,including FEMA Policy #-206-21-0003,Partial Implementation of the Federal Flood Risk Management Standard for Hazard Mitigation Assistance Programs (Interim) (fema.gov)or superseding policies. Recipients and subrecipients proposing projects that have the potential to impact the environment,including,but not limited to,the construction of communication towers,modification or renovation of existing buildings, structures,and facilities,or new construction including replacement of facilities,must participate in the FEMA EHP review process.The EHP review process involves the submission of a detailed project description along with any supporting documentation requested by FEMA in order to determine whether the proposed project has the potential to impact environmental resources or historic properties. In some cases,FEMA is also required to consult with other regulatory agencies and the public in order to complete the review process.Federal law requires EHP review to be completed before federal funds are released to carry out proposed projects.FEMA may not be able to fund projects that are not incompliance with applicable EHP laws,Executive Orders,regulations,and policies. DHS and FEMA EHP policy is found in directives and instructions available on the FEMA.gov EHP page,the FEMA website page that includes documents regarding EHP responsibilities and program requirements,including implementation of the National Environmental Policy Act and other EHP regulations and Executive Orders. FEN4\Page 72 ci 80 EXHIBIT F The GPD EHP screening form is located at https://www.fema.gov/media Iibrary/assetsldocuments/901 95.Additionally,all recipients under this funding opportunity are required to comply with the FEMA GPD EHP Policy Guidance, FEMA Policy #108-023-1,available at https://www.fema.gov/media library/assetsldocumentsl8s376. d.National Incident Management System (NIMS)Implementation If an entity uses HSGP funding to support emergency communications investments,the following requirements shall apply to all such grant-funded communications investments in support of the emergency communications priorities and recognized best practices: •The signatory authority for the SAA must certify in writing to DHSIFEMA their compliance with the SAFECOM Guidance on Emergency Communications Grants.The certification letter should be coordinated with the SWIG for each state and must be uploaded to ND Grants at the time of the first Program Performance Report submission. a All states and territories must designate a full-time SWIC who has the authority and resources to actively improve interoperability with emergency management and response agencies across all levels of government,to include establishing statewide plans,policies,and procedures,and coordinating decisions on communications investments funded through federal grants.Note that the designated full-time SWIC may also be the state’s or territory’s cybersecurity point of contact.SWIG status information will be maintained by CISA and will be verified by FEMA GPD through programmatic monitoring activities. •By the period of performance end date,all states and territories must update the SCIP,with a focus on communications resilience/continuity,to include assessment and mitigation of all potential risks identified in the SCIP:natural disasters,accidental damage (human failures),intentional damage (sabotage,terrorism),cybersecurity,etc.Following the initial update,the SCIP should be updated on an annual basis.SCIP status information will be maintained by CISA and will be verified by FEMA GPD through programmatic monitoring activities. FEIS4.AL Page73of8O EXHIBIT F AU states and territories must test their emergency communications capabilities and procedures (as outlined in their operational communications plans)in conjunction with regularly planned exercises (separate/addition emergency communications exercises are not required).Exercises should be used to both demonstrate and validate skills learned in training and to identify gaps in capabilities.Resilience and continuity of communications should be tested during training and exercises to the greatest extent possible.Further,exercises should include participants from multiple jurisdictions,disciplines,and levels of government and include emergency management,emergency medical services, law enforcement,interoperability coordinators,public health officials,hospital officials,officials from colleges and universities,and other disciplines and private sector entities,as appropriate.Findings from exercises should be used to update programs to address gaps in emergency communications as well as emerging technologies,policies,and partners.Recipients are encouraged to increase awareness and availability of emergency communications exercise opportunities across all levels of government. States,territories,and other eligible grant recipients are advised that HSGP funding may be used to support communications planning (including the cost of hiring a SWIC,participation in governance bodies and requirements delineated above),training,exercises,and equipment costs.Costs for transitioning to the FirstNet network may also be eligible,More information regarding FirstNet can be found in the Preparedness Grants Manual. 4.Reporting Recipients are required to submit various financial and programmatic reports as a condition of award acceptance.Future awards and funds drawdown may be withheld if these reports are delinquent. See the Preparedness Grants Manual for information on reporting requirements. 5.Monitoring and Oversight Per 2 C.F.R.§200.337,FEMA,through its authorized representatives,has the right,at all reasonable times,to make site visits or conduct desk reviews to review project accomplishments and management control systems to review award progress and to provide any required technical assistance.During site visits or FEN4.A Page 74 of 80 EXHIBIT F desk reviews,FEMA will review recipients’files related to the award.As part of any monitoring and program evaluation activities,recipients must permit FEMA, upon reasonable notice,to review grant-related records and to interview the organization’s staff and contractors regarding the program. Recipients must respond in a timely and accurate manner to FEMA requests for information relating to the award. See the Preparedness Grants Manual for information on monitoring and oversight. G.DHS Awarding Agency Contact Information 1.Contact and Resource Information a.Program Office Contact FEMA has assigned state-specific Preparedness Officers for the HSGP.If you do not know your Preparedness Officer,please contact the Centralized Scheduling and Information Desk (CSID)by phone at (800)368-6498 or by email at askcsid@fema.dhs.gov,Monday through Friday,9:00 AM —5:00 PM ET. b.Centralized Scheduling and Information Desk (CSID) CSID is a non-emergency comprehensive management and information resource developed by FEMA for grants stakeholders.CSID provides general information on all FEMA grant programs and maintains a comprehensive database containing key personnel contact information at the federal,state,and local levels.When necessary,recipients will be directed to a federal point of contact who can answer specific programmatic questions or concerns. CSID can be reached by phone at (800)368-6498 or by e-mail at askcsidfema.dhs.gov,Monday through Friday,9:00 AM —5:00 PM ET. c.Grant Programs Directorate (GPO)Award Administration Division FEIvI.A.Page 75 of 80 EXHIBIT F GPD’s Award Administration Division (AAD)provides support regarding financial matters and budgetary technical assistance.Additional guidance and information can be obtained by contacting the MD’s Help Desk via e-mail at ASK- GM D@fema d hs .gov. d.Equal Rights The FEMA Office of Equal Rights (OER),in coordination with the DHS Office for Civil Rights and Civil Liberties,is responsible for compliance with and enforcement of federal civil rights obligations in connection with programs and services conducted by FEMA and recipients of FEMA financial assistance.All inquiries and communications about federal civil rights compliance for FEMA grants under this NOFO should be sent to FEMA-CivilRightsOfficefema.dhs.gov. e.Environmental Planning and Historic Preservation GPD’s EHP Team provides guidance and information about the EHP review process to recipients and subrecipients.All inquiries and communications about projects under this NOFO or the EHP review process,including the submittal of EHP review materials,should be sent to gpdehpinfofema.dhsgov. 2.Systems Information a.Grants.gov For technical assistance with Grants.gov,call the customer support hotline 24 hours per day,7 days per week (except federal holidays)at (800)518-4726 or e mail at supportgrants.gov. b.Non-Disaster (ND)Grants For technical assistance with the ND Grants system,please contact the ND Grants Helpdesk at ndgrants©femadhsgov or (800)865-4076,Monday through Friday,9:00 AM —6:00 PM ET.User resources are available at https://www.fema.gov/grants/guidance-tools/non-disaster-grants-management- system FEN4k Page 76 of 80 EXHIBIT F c.Payment and Reporting System (PARS) FEMA uses the Payment and Reporting System (PARS)for financial reporting, invoicing,and tracking payments.FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT)method of payment to recipients.To enroll in the DD/EFT, recipients must complete a Standard Form 1199A,Direct Deposit Form.If you have questions about the online system,please call the Customer Service Center at (866)927-5646 or email ask-GMDfema.dhs.gov. H.Additional Information GPD has developed the paredness Grants Manual to guide applicants and recipients of grant funding on how to manage their grants and other resources. Recipients seeking guidance on policies and procedures for managing preparedness grants should reference the Preparedness Grants Manual for further information.Examples of information contained in the Preparedness Grants Manual include: •Actions to Address Noncompliance Audits Case Studies and Use of GrantFunded Resources During Real-World Incident Operations •Community Lifelines •Conflicts of Interest in the Administration of Federal Awards and Subawards •Disability Integration •National Incident Management System •Payment Information •Period of Performance Extensions •Procurement Integrity •Record Retention •Whole Community Preparedness •Other Post-Award Requirements 1.Termination Provisions FEMA may terminate a federal award in whole or in part for one of the following reasons.FEMA and the recipient must still comply with closeout requirements at 2 cA,.)FEtviA.Page 77 of 80 EXHIBIT F C.F.R.§200.344-200.345 even if an award is terminated in whole or in part.To the extent that subawards are permitted under this NOFO,pass-through entities should refer to 2 C.F.R.§200.340 for additional information on termination regarding subawards. a.Noncompliance If a recipient fails to comply with the terms and conditions of a federal award, FEMA may terminate the award in whole or in part.If the noncompliance can be corrected,FEMA may first attempt to direct the recipient to correct the noncompliance.This may take the form of a Compliance Notification.If the noncompliance cannot be corrected or the recipient is non-responsive,FEMA may proceed with a Remedy Notification,which could impose a remedy for noncompliance per 2 C.F.R.§200339,including termination.Any action to terminate based on noncompliance will follow the requirements of 2 C.F.R.§ 200.341-200.342 as well as the requirement of 2 C.F.R.§200.340(c)to report in FAPIIS the recipient’s material failure to comply with the award terms and conditions.See also the section on Actions to Address Noncompliance in this NOFO or in the Preparedness Grants Manual. b.With the Consent of the Recipient FEMA may also terminate an award in whole or in part with the consent of the recipient,in which case the parties must agree upon the termination conditions, including the effective date,and in the case of partial termination,the portion to be terminated. c.Notification by the Recipient The recipient may terminate the award,in whole or in part,by sending written notification to FEMA setting forth the reasons for such termination,the effective date,and in the case of partial termination,the portion to be terminated.In the case of partial termination,FEMA may determine that a partially terminated award will not accomplish the purpose of the federal award,so FEMA may terminate the award in its entirety.If that occurs,FEMA will follow the requirements of 2 C.F.R. §200.341-200.342 in deciding to fully terminate the award. ;::FEN1.AL Page 76 of 80 EXHIBIT F 2.Program Evaluation Recipients and subrecipients are encouraged to incorporate program evaluation activities from the outset of their program design and implementation to meaningfully document and measure their progress towards meeting an agency priority goal(s).Title I of the Foundations for Evidence-Based Policymaking Act of 2018 (Evidence Act),Pub.L.No.115-435 (2019)urges federal awarding agencies and federal assistance recipients and subrecipients to use program evaluation as a critical tool to learn,to improve equitable delivery,and to elevate program service and delivery across the program lifecycle.Evaluation means “an assessment using systematic data collection and analysis of one or more programs,policies,and organizations intended to assess their effectiveness and efficiency.”Evidence Act §101 (codified ats U.S.C.§311).Evaluation costs are allowable costs (either as direct or indirect),unless prohibited by statute or regulation. 3.Period of Performance Extensions Extensions to the period of performance (POP)for this program are allowed. Extensions to the POP identified in the award will only be considered through formal,written requests to the recipient’s FEMA Preparedness Officer and must contain specific and compelling justifications as to why an extension is required. Recipients are advised to coordinate with the FEMA Preparedness Officer as needed when preparing an extension request.Please see the Preparedness Grants Manual for more information. Footnotes 1.Strategic Intelligence Assessment and Data on Domestic Terrorism,Federal Bureau of Investigation and Department of Homeland Security,May 2021. 2.lnciuding assessment of critical infrastructure system vulnerabilities and plans to reduce consequences of disruptions,using the Infrastructure Resilience Planning Framework and Regional Resiliency Assessment Methodology produced by the Cybersecurity and Infrastructure Security Agency. FE4i\Page 79 of 80 EXHIBIT F 3.Except for American Samoa and the Commonwealth of the Northern Mariana Islands,which are not required to belong to EMAC at this time. 4.This applies to all homeland security personnel and is not limited to M&A staff,and costs are to be captured outsIde the cap on M&A costs. $;FEMA EXHIBIT Fl Cal OES GOVERNOR’S OFFICE OF EMERGENCY SERVICES Fiscal Year 2022 Homeland Security Grant Program California Supplement to the Federal Notice of Funding Opportunity September 2022 EXHIBIT Fl Table of Contents I 2022 SECTION 1—OVERVIEW Federal Program Announcement Information Bulletins Grant Management Memoranda Purpose of the California Supplement Eligible Subrecipients Tribal Allocations Subrecipient Allocations Supplanting Public/Private Organizations Debarred/Suspended Parties Key Changes to the FY 2022 HSGP SECTION 2—FEDERAL CHANGES AND INITIATIVES 4 FY 2022 National Priorities National Campaigns and Programs Notional Cybersecurity Review NIMS Implementation Law Enforcement Terrorism Prevention Activities Management and Administration Indirect Costs Organization Costs —Overtime Personnel Cap Equipment Typing/Identification and Use Equipment Maintenance/Sustainment Emergency Communications Projects Telecommunications Equipment and Services Prohibitions Small Unmanned Aircraft Systems Emergency Operations Plans Conflict of Interest Build America Buy America Act (BABAA) SECTION 3—STATE CHANGES AND INITIATIVES 14 FY 2022 Investments California Homeland Security Strategy Goals State Initiative Funding “On Behalf Of” Public Alert and Warning SECTION 4—REQUIRED STATE APPLICATION COMPONENTS 16 Financial Management Forms Workbook Subrecipient Grants Management Assessment Application Attachments Standard Assurances Operational Areas and Urban Areas EXHIBIT RI Operationa)Areas Only Urban Areas Only Fusion Centers Only State Agencies and Tribes Only SECTION 5—THE STATE APPLICATION PROCESS 21 Application Submission Late or Incomplete Application HSGP Contact Information Subaward Approval SECTION 6—POST AWARD REQUIREMENTS 23 Payment Request Process Advances and Interest Earned on Advances Semi-Annual Drawdown Requirements Modifications Training Exercises,Improvement Plans,and After-Action Reporting Procurement Standards and Written Procedures Procurement Thresholds Procurement Documentation Noncompetitive Procurement Performance Bond Environmental Planning and Historic Preservation Construction and Renovation Inventory Control and Property Management Equipment Disposition Performance Reporting Extension Requests Progress Reports on Grant Extensions Monitoring Failure to Submit Required Reports Suspension/Termination Closeout Records Retention A1TACHMENTS A —FY 2022 HSGP Final Allocations B —FY 2022 HSGP Timeline C —FY 2022 I-ISGP Application Checklist EXHIBIT F.1 Section 1—Overview I 2022 Federal Program In May 2022,the U.S.Department of Homeland Securify Announcement (DHS)/Federal Emergency Management Agency (FEMA)issued the Fiscal Year (FY)2022 Homeland Security Grant Program (HSGP),Notice of Funding Opportunity (NOFO)and the FEMA Preparedness Grants Manual. Subrecipients must follow the programmatic requirements in the NOFO,FEMA Preparedness Grants Manual,and the applicable provisions of the Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards located in Title 2,Code of Federal Regulations IC.F.R1.Part 200. Information DHS issues Information Bulletins (IBs)to provide updates, Bulletins clarification,and new requirements throughout the life of the grant. Grant Cal OES issues Grant Management Memoranda (GMMs)which Management provide additional information and requirements regarding HSGP Memoranda funds. Purpose or the The FY 2022 HSGP California Supplement to the NOFO (State California Supplement)is intended to complement,rather than replace,the Supplement NOFO and the FEMA PreQaredness Grants Manual.Applicants are highly encouraged to thoroughly read the NOFO and the Preparedness Grants Manual before referring to the State Supplement.The State Supplement will emphasize differences between the FY 2021 and FY 2022 HSGP and highlight additional California policies and requirements applicable to FY 2022 HSGP. Eligible Eligible Applicants,referred to as Subrecipients,include Subrecipients Counties/Operational Areas (OA5),Urban Areas (UAs),State Agencies (SA5),Departments,Commissions,and Boards who have or can obtain appropriate state Department of Finance budget authority for awarded funds,and federally recognized tribes located in California. Tribal Allocations The NOFO strongly encourages Cal OES to provide HSGP funds directly to tribes in California.To implement this requirement,a special Request for Proposal will be issued to California’s federally recognized tribes.All Subrecipients are encouraged to coordinate with tribal governments to ensure that tribal needs are considered in their grant applications. EXHIBIT F.1 Subrecipient FY 2022 HSGP Subrecipient final allocations are provided in Allocations Attachment A and reflect reductions to Subrecipients who did not submit minimum thresholds for National Priority Areas, including Subrecipients opting out of the award altogether,and increases to Subrecipients that ore helping meet statewide minimum level National Priority Area requirements. Supplanting Grant funds must be used to supplement existing funds,not replace (supplant)funds that have been appropriated for the same purpose.Subrecipients may be required to provide supporting documentation that certifies a reduction in non- federal resources that occurred for reasons other than the receipt or expected receipt of federal funds.Supplanting will result in the disallowance of the activity associated with this improper use of federal grant funds. Public/Private Subrecipients may contract with other public or private Organizations organizations to perform eligible activities on approved HSGP projects. Debarred!Subrecipients must not make or permit any award (subaward or Suspended contract)at any tier,to any party,that is debarred,suspended,or Parties otherwise excluded from,or ineligible for,participation in federal assistance programs. Subrecipients must obtain documentation of eligibility before making any subaward or contract using HSGP funds and must be prepared to present supporting documentation to monitors/auditors. Before entering into a Grant Subaward,the Subrecipient must notify Cal 025 if if knows if any of the principals under the subaward fall under one or more of the four criteria listed at 2 C.F.R.180.335.The rule also applies to Subrecipients who pass through funding to other local entities. If at any time after accepting a subaward.Subrecipients learn that any of its principals fall under one or more of the criteria listed at 2 C.F.R.180.335.immediate written notice must be provided to Cal OES and all grant activities halted until further instructions are received from Cal OES.The rule also applies to subawards passed through by Subrecipients to local entities. EXHIBIT P.1 Key Changes to National Priority Areas:There are six National Priority Areas (NPAs) the FY 2022 for Ft 2022 compared to five in FY2021:one NPA was removed HSGP and two were added.SHSP and UASI cppUcanfs must include one Investment Justification (lJ)for each NPA that has a minimum spend requirement,where applicable.For the NPAs with no minimum spend requirement,the Department of Homeland Security strongly encourages recipients to make investments in those areas as they are of critical national concern.For those NPAs that have an associated minimum spend,all projects related to meeting the minimum spend for those NPAs must be included in the same Ii. The six NPAs,along with the relevant minimum spend requirement,are: •Enhancing information and intelligence sharing and cooperation with federal agencies,including the Deportment of Homeland Security —3%minimum; •Enhancing the protection of soft targets/crowded places — 3%minimum; •Enhancing cybersecurity —no minimum requirement; •NEW:Enhancing community preparedness and resilience — 3%minimum; •Combating domestic violent extremism —3%minimum; •NEW:Enhancing election security —no minimum requirement. Unique Entfly Identifier:Effective April 4,2022,the Federal Government transitioned from using the Data Universal Numbering System or DUNS number,to a new,non-proprietary identifier known as a Unique Entity Identifier or UEI. Law Enforcement Terrorism Prevention Activities:Increased from 25%to 30%of the subaward. Investment Justifications:Investments are updated for FY 2022. BuIld America,Buy America Act (BABAA):The SABAA requires all federal agencies,including FEMA,to ensure by May 14,2022,that no federal financial assistance for “infrastructure”projects is provided “unless all of the iron,steel,manufactured products. and construction materials used in the project are produced in the United States.” For FY22 Awards,the BABAA requirement is waived. EXHIBIT RI Section 2—Federal Changes and Initiatives I 2022 Ft 2022 National DHS/FEMA annually publishes the National Preparedness Report Priorities (N PR)to report national progress in building,sustaining,and delivering the core capabilities outlined in the goal of a secure and resilient nation.This analysis provides a national perspective on critical preparedness trends for whole community partners to use to inform program priorities,allocate resources,and communicate with stakeholders about issues of concern. HSGP Subrecipients are required to prioritize grant funding to demonstrate how investments support closing capability gaps or sustaining capabilities identified in the Threat Hazard Identification and Risk Assessment (THIRA)/Stakeholder Preparedness Review (SPR)process. DHS/FEMA continually assess changes to the threat landscape to further the National Preparedness Goal (NPG)of a secure and resilient nation.The following are national priority areas for FY 2022, including the corresponding percentage of funds required in each area: •Enhancing information and intelligence sharing and cooperation with federal agencies,including DHS —3%; •Enhancing the protection of soft targets/crowded places -3%: •Enhancing cybersecurify —no minimum: •Enhancing community preparedness and resilience —3% •Combating domestic violent extremism through enhanced intelligence collection &analysis,training,and community resilience —3%:and •Enhancing election security —no minimum. The NPA specifically addressing emerging threats has been removed,but activities in this category remain allowable expenses under other investment areas.Further,applicants must spend a minimum of 30%of their SHSP and UASI awards across the six NPAs but have new flexibility on how that funding is allocated.Although 12%is required in minimum spending across four NPAs,as noted above,the remaining 18%can be allocated across any of the six NPAs.Election security and Enhancing Cybersecurity do not require a minimum allocation. National Priority projects will be reviewed for effectiveness by DHS/FEMA and must be deemed effective prior to the obligation or expenditure of funds. EXHIBIT F.1 FY 2022 NotIonal Projects requiring additional information for DHS/FEMA to Priorities (cont.)determine effectiveness of the project,or projects deemed ineffective,will have a hold placed on their subaward pending submission of requested information and DHS/FEMA approval. Once a project is approved by DHS/FEMA,modifications to the project have special restrictions regarding modifications as indicated below: Modifications which do not change the project scope and do not decrease the overall project budget can be processed via regular modification request. Modifications which change the project scope or decrease the overall project budget will require DHS/FEMA approval and must be requested on the National Priority Project Modification Form. Effectiveness will be evaluated by DHS/FEMA,Cybersecurity and Infrastructure Security Agency,DHS Office of Intelligence and Analysis,DHS Center for Prevention Programs and Partnerships, and/or other DHS components,as appropriate.FEMA wNl determine whether the proposed approach is clear,logical,and reasonable to address the priority areas of interest and contribute to a culture of national preparedness,based on the following four factors: •Investment Strategy (40%):Projects will be evaluated based on the quality and extent to which the strategy effectively demonstrates supporting the program objective of preventing, preparing for,protecting against,and responding to acts of terrorism,to meet its target capabilities,and otherwise reduce the overall risk to the high-risk urban area,the state,or the nation. •Budget (20%):Projects will be evaluated based on the extent to which a budget plan for each investment demonstrates how grant expenditures maximize cost effectiveness. EXHIBIT RI FY 2022 National •Impact/Outcomes (40%):Projects will be evaluated on how Priorities (cont.)this investment helps the jurisdiction close capability gaps identified in its Stakeholder Preparedness Review and addresses national priorities outlined in the FY 2022 NOFO. Further,proposals will be evaluated on their identification and estimated improvement of core capability{ies),the associated standardized target(s)that align with their proposed investment,and the ways in which improvements ore measured and/or evaluated. •Past Performance (additional consideration):Projects will be evaluated based on the Subrecipient’s demonstrated capability to execute the proposed investments.Under this factor.FEMA will consider the information provided by the Subrecipient and may also consider relevant information from other sources. A detailed description of allowable investments for each national priority is included in the FY 2022 HSGP NOFO (Section A). Notional Whole Community Preparedness —Subrecipients should engage Campaigns and with the whole community to advance individual and community Programs preparedness and to work as a nation to build and sustain resilience.In doing so,Subrecipients are encouraged to consider the needs of individuals with access and functional needs and limited English proficiency in the activities and projects funded by the grant. Subrecipients should utilize established best practices for whole community inclusion and engage with stakeholders to advance individual and jurisdictional preparedness and resilience. Subrecipients are encouraged to consider the necessities of all Californians in the activities and projects funded by the grant, including children,seniors,individuals with disabilities or access and functional needs,individuals with diverse culture and language use,individuals with lower economic capacity,and other underserved populations. EXHIBIT Fl National Active Shooter Preparedness —DHS developed a comprehensive Campaigns and Active Shooter Preparedness website,which strives to enhance Programs (cont.)notional preparedness through a whole-community approach by providing the necessary products,tools,and resources to help all stakeholders prepare for and respond to an active shooter incident.Subrecipients are encouraged to review the referenced active shooter resources and evaluate their preparedness needs. Soft Targets and Crowded Places —States,territories.UA5,and public and private sector partners are encouraged to identify security gaps and build capabilities that address security needs and challenges related to protecting locations or environments that are easily accessible to large numbers of people on a predictable or semi-predictable basis that have limited security or protective measures in place,including town centers,shopping malls,open-air venues,outside hard targets/venue perimeters. and other places of meeting and gathering.For more information,please see DHS’s Hometown Security Program. Community Lifelines —FEMA created Community Lifelines to reframe incident information and impacts using plain language and unity of effort to enable the integration of preparedness efforts,existing plans,and identifies unmet needs to better anticipate response requirements.Additional information may be found at the Community Lifelines Implementation Toolkit website. Strategic Framework for Countering Terrorism and Targeted Violence —DHS adopted the DHS Strategic Framework for Countering Terrorism and Targeted Violence which explains how the department will use the tools and expertise that have protected and strengthened the country from foreign terrorist organizations to address the evolving challenges of today. Countering Violent Extremism (CVE)Training -Foreign terrorist groups and individual terrorist thought leaders recruit or inspire Westerners to carry out attacks against western and U.S.targets, including individuals living in communities with the U.S.via,but not limited to,print,video,and social media,as well as through personal interaction.But we also know that violent extremism is not a phenomenon restricted solely to one community and that any effort to counter violent extremism must be applicable to all ideologically motivated violence.Efforts to provide information and training regarding CVE should emphasize the strength of local communities’approach. EXHIBIT F.1 Notional The Notional Cybersecurity Review INCSR)is a required Cybersecurity assessment for all Subrecipients of State Homeland Security Review Program (SF-ISP)and Urban Areas Security Initiative (UASI)funding to be completed between October and December 2022. The NCSR is a no-cost,anonymous,and annual self-assessment designed to measure gaps and capabilities of state,local,tribal, territorial,nonprofit,and private sector agencies’cybersecurity programs. Additionally,FEMA recognizes that some subawords will not be issued until after the NCSR has closed,In these cases, Subrecipients will be required to complete the first available NCSR oftered after the subaward has been issued by Cal DES. The Chief Information Officer (ClO),Chief Information Security Officer (CISC),or equivalent should complete the NCSR.If there is no CID or CISC,the most senior cybersecurity professional should complete the assessment.Additional information may be found in lB 439 and 429a. NIMS Prior to the allocation of any federal preparedness awards, Implementation Subrecipients must ensure and maintain the adoption and implementation of the National Incident Management System (NIMS). Law A minimum of 30%of the total subaward amount must be Enforcement dedicated to Law Enforcement Terrorism Prevention Acfivifies Terrorism (LETPA).Activities outlined in the National Prevention Framework Prevention and National Protection Framework are eligible for use of LEIPA Activities focused funds.Additionally,investments that support LETPA can also support on NPA.All other terrorism prevention activities proposed for funding under LETPA must be formally pre-approved by FEMA.Refer to lB 473 for additional information. Management The Management and Administration (M&A)allowance for and Subrecipients is set at a maximum of 5%for FY 2022 HSGP. Administration Indirect Costs Indirect costs are allowable under the FY 2022 HSGP Grant Award.Subrecipients who claim indirect costs may do so, provided they use one of the following two methods: EXHIBIT F] Indirect Costs 1.Subrecipients with an indirect cost rate approved by their (cont.)cognizant federal agency may claim indirect costs based on the established rate.Indirect costs claimed must be calculated using the base approved in the indirect cost negotiation agreement.A copy of the approved negotiation agreement is required at the time of application. 2.Subrecipients who have never received a negotiated indirect cost rote and receive less than $35 million in direct federal funding per year may claim the 10%de minimis indirect cost rate based on Modified Total Direct Costs (MTDC)as defined in 2 C.F.R.200.1 and Subpart E. Indirect costs are in addition to the M&A allowance and must be included in the Grant Award application as a ‘Project”and reflected in the Financial Management Forms Workbook jFMFW) on the Indirect cost category ledger if being claimed under the award. Indirect costs must be based on the claimed direct project costs, excluding equipment expenditures and other distorting items.Up to $25,000 of each subaward may be included as a direct project cost when calculating indirect costs based on MTDC. Indirect costs must be claimed no more than once annually,and only at the end of the Subrecipient’s fiscal year.An exception to this rule applies if there is a mid-year change to the approved indirect cost rote:in this case,costs incurred to date must be claimed.At that time,a Grant Subaward Modification reflecting the rate change must also be submitted to Cal OES,along with a copy of the new indirect cost rate agreement. Organization Operational overtime costs are allowable for increased security Costs -OvertIme measures at critical infrastructure sites if associated with detecting,deterring,disrupting,and preventing acts of terrorism and other catastrophic events. Pursuant to page A-4 of the Preparedness Grants Manual,all operational overtime requests must clearly explain how the request meets the criteria of one or more of the categories listed in Table 2:Authorized Operational Overtime Categories. Requests must address the threat environment as it relates to the event or activity requiring operational overtime support and explains how the overtime activity is responsive to the threat. EXHIBIT Fl Organization Post-event operational avertime requests will only be considered Costs —Overtime on a case-by-case basis,where ills demonstrated exigent (cont.)circumstances prevented submission of a request in advance of the event or activity.Requests for overtime costs must be submitted to Cal DES via the Allowability Request Form at the time of application,if the activity will occur within one year of the final application submission.All subsequent requests must be submitted at least 60 days in advance of the activity.All operational overtime costs must be formally pre-approved in writing by DHS/FEMA. Personnel Cap Pursuant to 6 U.S.C.609(b),SHSP and UASI funds may be used for personnel costs,totaling up to 50 percent of each fund source.A Subrecipient may request this requirement be waived by DHS/FEMA.via Cal DES.Requests for personnel cap waivers must be submitted separately for each fund source in writing to the Program Representative on official letterhead,with the following information: •Documentation explaining why the cap should be waived; •Conditions under which the request is being submitted;and •A budget and method of calculation of personnel costs both in percentages of the Grant Award and in total dollar amount (waivers must be calculated separately for SHSP and UASI, outlining salary,fringe benefits,and any M&A costs). Subrecipient requests to exceed the personnel cap must be received by Cal DES at the time of application.Subaward modifications impacting the personnel cap will be reviewed on a case-by-case basis and may require the submittal of the above- mentioned information. Please see lB 421b for more information on the waiver process. Equipment Allowable HSGP equipment is listed on the FEMA Authorized Typing!Equipment List (AEL)website. Identification and Use Subrecipients that allocate HSGP funds towards equipment are required to type and identify the capability associated with that equipment.The FEMA Resource Typing Library Tool IRTLT)can be used to help determine the type and capability. EXHIBIT F.1 Equipment Per FEMA policy,the purchase of weapons and weapon Typing!accessories are not allowed with HSGP funds.Special rules apply Identification and to pharmaceutical purchases,medical countermeasures,and Use (cont.)critical emergency supplies;refer to page A-b of the Preparedness Grants Manual for additional information. Expenditures for general purpose equipment ore allowable if they align to and support one or more core capabilities identified in the NPG,and in addition,are deployable/sharable through the Emergency Management Assistance Compact and allowable under 6 U.S.C.§609.Refer to the NOFO and Preparedness Grants Manual for examples of allowable general-purpose equipment. Equipment Use of HSGP funds for maintenance contracts,warranties,repair Maintenance!or replacement costs,upgrades,and user fees are allowable as Sustainment described in FEMA lBs 336 and fl,as well as Grant Programs Directorate (GPD)Policy FP-205-402-125-1. Emergency All Subrecipient emergency communications projects must Communications comply with the SAFECOM Guidance on Emergency Projects Communications Grants and describe in their FMFW how such activities align with the goals of the Statewide Communications Interoperability Plan. Telecom Effective August 13,2020,section 889(f)(2)-(3)of the John S. Equipment and McCain National Defense Authorization Act for F’Y 2019 (NDAA) Services and 2 C.F.R.200.216 prohibit DHS!FEMA Recipients and Prohibitions Subrecipients (including their contractors and subcontractors) from using any FEMA funds under open or new awards for the following telecommunications equipment or services: 1)Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation,(or any subsidiary or affiliate of such entities): 2)For the purpose of public safety,security of government facilities,physical security surveillance of critical infrastructure, and other national security purposes,video surveillance and telecommunications equipment produced by Hytera Communications Corporation,Hangzhou Hikvision Digital Technology Company,or Dahua Technology Company (or any subsidiary or affiliate of such entities): 3)Telecommunications or video surveillance services provided by such entities or using such equipment:or EXHIBIT F.1 Telecom 4)Telecommunications or video surveillance equipment or Equipment and services produced or provided by an entity that the Secretary Services of Defense,in consultation with the Director of National Prohibitions Intelligence or the Director of the Federal Bureau of (cont.)Investigation,reasonably believes to be an entity owned or controlled by.or otherwise connected to,the People’s Republic of China. Please see FEMA Policy #405-143-1 for additional information. Small All requests to purchase Small Unmanned Aircraft Systems (SUAS) Unmanned with FEMA grant funding must comply with lB 426 and include Aircraft Systems copies of the policies and procedures in place to safeguard individuals’privacy,civil rights,and civil liberties of the jurisdiction that will purchase,take title to,or otherwise use the SUAS equipment.The Authorized Equipment Listing for 030E-07-SUAS details questions that must be included in the Aviation Request justification.Please reference Presidential Memorandum: Promoting Economic Competitiveness While Safeguarding Privacy,Civil Rights,and Civil Liberties in Domestic Use of Unmanned Aircraft Systems and contact your Program Representative for additional information. Emergency Subrecipients must update their Emergency Operations Plan at Operations Plans least once every two years to remain compliant with the Comprehensive Preparedness Guide 101 version 2.0. Conflict of To eliminate and reduce the impact of conflicts of interest in the Interest subaward process,Subrecipients and pass-through entities must follow their own policies and procedures regarding the elimination or reduction of conflicts of interest when making subawards.Subrecipients and pass-through entities are also required to follow any applicable federal,state,local,and tribal statutes or regulations governing conflicts of interest in the making of subowards. Subrecipients must disclose to their Program Representative,in writing,any real or potential conflict of interest as defined by the federal,state,local,or tribal statutes or regulations,which may arise during the administration of the HSGP subaward within five days of learning of the conflict of interest. EXHIBIT Fl BABAA The BABA Act requires all federal agencies,including FEMA,to ensure by May 14,2022,that no federal financial assistance for “infrastructure”projects is provided “unless all of the iron,steel, manufactured products,and construction materials used in the project are produced in the United States.For FY 2022 this requirement has been waived.Additional information for the BABA Act is available here. EXHIBIT F.1 Section 3—State Changes and Initiatives I 2022 FY 2022 The State prioritized the following investment strategies for the Investments FY 2022 subawards: 1.Enhance Information and Intelligence Sharing and Cooperation with Federal Agencies,including DHS (National Priority); 2.Enhance the Protection of Soft Targets/Crowded Places (National Priority); 3.Enhance Cybersecurity (National Priority); 4.Enhancing Community Preparedness and Resilience (National Priority); 5.Combating Domestic Violent Extremism (National Priority); 6.Strengthen Emergency Communications Capabilities Through Planning,Governance,Technology,and Equipment; 7.Enhance Medical and Public Health Preparedness; 8.Strengthen Information Shoring and Collaboration {non-Fusion Center); 9.Enhance Multi-Jurisdictional/Inter-Jurisdictional All- Hazards/Whole Community Incident Planning,Response & Recovery Capabilities; 10.Protect Critical Infrastructure and Key Resources (includes Food and Agriculture);and 11.Enhance Election Security (National Priority). California The State prioritized the following California Homeland Security Homeland Strategy Goals for the FY 2022 subawards: Security Sfrategy Goals 1.Enhance Information Collection,Analysis,and Sharing,in Support of Public Safety Operations Across California; 2.Protect Critical Infrastructure and Key Resources from All Threats and Hazards; 3.Strengthen Security and Preparedness Across Cyberspace; 4.Strengthen Communications Capabilities through Plonning, Governance,Technology,and Equipment; 5.Enhance Community Preparedness; 6.Enhance Multi-Jurisdictional/Inter-Jurisdictional All-Hazards Incident Catastrophic Planning,Response,and Recovery Capabilities; 7.Improve Medical and Health Capabilities; 8.Enhance Incident Recovery Capabilities; 9.Strengthen Food and Agriculture Preparedness;and 10.Enhance Homeland Security Exercise,Evaluation,and Training Programs. EXHIBIT Fl State Initiative For FY 2022,Cal OES shall retain 20%of the SHSP and 18.5%of the Funding UASI funding for state initioNves. “On Behalf Of”Cal OES may.in conjunction with local approval authorities. designate funds ‘on behalf of”local entities who choose to decline or fail to utilize their subaward in a timely manner. Public Alert and Cal QES encourages Subrecipients to consider the use of this Warning funding to assist their jurisdiction’s alignment with the State of California Alert and Wornina Guidelines,developed pursuant to Senate Bill 833 of the 2018 Legislative Session. EXHIBIT F.1 Section 4—Required State Application Components I 2022 Financial The FY 2022 Cal OES FMFW includes: Management Forms Workbook Grant Subaward Face Sheet —Use the Grant Subaward Face Sheet to apply for grant programs.The Grant Subaward Face Sheet must be signed and submitted in portrait format.An active UEI#(Formerly DUNS#)is required.UEI registration information is available sam.gov. Authorized Body of 5 —Provide the contact information of Authorized Agents (AA).delegated via the GBR or Signature Authorization Form,including staff related to grant activities.More than one person is recommended for designation as the AA;in the absence of an AA.an alternate AA can sign requests. Project Ledger —The project ledger is used in the application process to submit funding information and is used for submitting cash requests,grant subaward modifications,and assists with the completion of the Biannual Strategy Implementation Report (BSIR). Planning Ledger —Provides detailed information on grant-funded planning activities with a final product identified. Organization Ledger —Provides detailed information on grant- funded organizational activities. Equipment Ledger —Detailed information must be provided under the equipment description for all grant-funded equipment.AEL numbers must be included for all items of equipment.Always refer to the AEL for a list of allowable equipment and conditions,if any. Training Ledger —Provides detailed information on grant-funded training activities.All training activities must receive Cal QES approval prior to starting the event,including a Training Feedback number.The training Reguest Form must be submitted and approved to obtain a Training Feedback number and should be submitted at IeQst 30 days in advance. Exercise Ledger —Provides detailed information on grant-funded exercises. M8A Ledger—Provides information on grant-funded M&A activities. EXHIBIT Fl Financial Indirect Costs Ledger —Provides information on indirect costs. Management Forms Workbook Consultant-Contractor Ledger —Provides detailed information on (cont.)grant-funded consultants and contractors. Authorized Agent Page —The AA Page must be submitted with the application,all cash requests,and Grant Subaward Modifications.The AA Page must include a valid signature on file with Cal OES and the date. Subrecipient Per 2 C.F.R.200.332.Cal OES is required to evaluate the risk of Grants non-compliance with federal statutes,regulations,and grant Management terms and conditions posed by each Subrecipient of pass- Assessment through funding.The Subrecipient Grants Management Assessment Form contains questions related to an organizations experience in the management of federal grant awards.It is used to determine and provide on appropriate level of technical assistance,training,and grant oversight to Subrecipients during the subaward.The questionnaire must be completed and returned with the grant application. Application Federal Funding Accountability and Transparency Act (FFATA) Attachments Financial Disclosure —Use the FFATA Financial Disclosure Form to provide the information required by the Federal Funding Accountability and Transparency Act of 2006. Certification Regarding Lobbying -Use the Certification Regarding Lobbyina Form to certify lobbying activities,as stipulated by the Byrd Anti-Lobbying Amendment. 31 U.S.C.§1352. Intelligence Analysts Certificates —Pursuant to the Preparedness Grants Manual,Cal QES must have certificates for completion of training for fusion center analytical personnel.Please provide copies of certificates for each intelligence analyst.if applicable. UASI Footprint (UASIs Only)—The Urban Area Working Group (UAWG)establishes the footprint’of the UA.A map or list defining the footprint must be included with the application. UAWG Member Roster (UASls Only)—A list of all current UAWG members with positions or titles. EXHIBIT F.1 Application Indirect Cost Rote Agreement —If claiming indirect costs at a Attachments federally-approved rate,please provide a copy of the approved (cont.)indirect cost rate agreement. Standard The Standard Assurances list the requirements to which the Assurances Subrecipients will be held accountable.All Applicants will be required to submit a signed,original of the F’i’2022 Standard Assurances as part of their FY 2022 HSGP application.The required Standard Assurances con be found only in PDF format on the Cal OES website. NOTE:Self-created Standard Assurances will not be accepted. Operational Governing Body Resolution —The GBR appoints AA5 (identified by Areas and Urban the individual’s name or by a position title)to act on behalf of the Areas governing body and the Applicant by executing any actions necessary for each application and subaward.All Applicants are required to submit a copy of an approved GBR with their grant application.Resolutions may be valid for up to three grant years given the following: •The resolution identifies the applicable grant program (e.g.. EMPG and/or l-ISGP); •The resolution identifies the applicable grant years,(e.g., FY 2021,FY 2022,FY 2023);and •Adheres to any necessary elements required by local protocols,rules,etc.,if applicable. Resolutions that only identify a single grant program will only be valid for that single program.Resolutions that do not identify applicable grant years will only be valid for the grant year in which the resolution was submitted. Authorized Agent Information —For each person or position appointed by the governing body,identify the individual in the Authorized Body of 5 ledger of the FMFW. EXHIBIT F.1 Operational All changes in AA and contact information must be provided to Areas and Urban Cal OES in writing.If the GBR identities the AA by name,a new Areas (cant.)Resolution is needed when changes are made.If the GBR identifies the AA by position and/or title,changes may be made by submitting a request on the entity’s letterhead,signed by an existing AA.Cal OES will not accept signatures of an AA’s designee,unless authorized by the Governing Bodys resolution.A change to an AA’s designee must be submitted on agency letterhead and signed by the AA,announcing the change to their designee. Operational Approval Authority Body —GAs must appoint an Anti-Terrorism Areas Only Approval Body (Approval Authority)to have final approval of the OA’s application for HSGP funds.Each member of the Approval Authority must provide written agreement with the OA’s application for HSGP funds.The Approval Authority shall consist of the following representatives,and additional voting members may be added by a simple majority vote of the following standing members: •County Public Health Officer or designee responsible for Emergency Medical Services •County Fire Chief or Chief of Fire Authority •Municipal Fire Chief (selected by the OA Fire Chiefs) •County Sheriff •Chief of Police (selected by the QA Police Chiefs) Urban Areas Urban Area Working Groups (UAWGs)—Membership in the UAWG Only must provide either direct or indirect representation for all relevant jurisdictions and response disciplines (including law entorcement,fire service,EMS,hospitals,public health,and emergency management)that comprise the defined UA.It also must be inclusive of local Citizen Corps Council and tribal representatives.The UAWG should also ensure the integration of local emergency management,public health,and health care systems into a coordinated sustained local capability to respond effectively to a mass casualty incident.Additional group composition criteria is found in the FEMA Preparedness Grants Manual. THIRA —Subrecipients are required to submit a THIRA for all 32 core capabilities.Beginning in 2019,UAs are required to submit a THIRA every three years.An annual capability assessment will still be required. EXHIBIT F.1 Urban Areas SPR —The SPR is on annual grant requirement for all states, Only (cant.)territories,and UAs.It is an annual capability assessment,which helps jurisdictions identify capability gaps and prioritize investment requirements to reach the targets set in their THIRA. Fusion Centers All fusion center investments must align to,and reference, Only specific performance areas of the assessment that the funding is intended to supped. Fusion Centers are also required to follow all Reporting and Administrative Metrics for California Fusion Centers,as set forth in the Governor’s Homeland Security Advisor/Cal QES Director’s letter dated March 16,2016.These operational and administrative metrics set forth an integrated and coordinated approach for regular and proactive information and intelligence sharing between all fusion centers in the California State Threat Assessment System (STAS). State Agencies State Agencies,and federally recognized tribes may submit the and Tribes Only Signature Authorization Form in lieu of a GBR,signed by the most senior ranking official,such as the Secretary,Director,President, Chancellor,or Chairperson. EXHIBIT RI Section 5—State Application Process I 2022 Application Subrecipients must submit an electronic copy of their completed Submission FMFW to their Program Representative for review.After the application is approved,a completed copy of the FMFW,along with all other application components must be submitted,with official signatures,by the application due date.During the application process,if it is determined not all allocated funds can be expended by the end of the period of performance,please intorm a Program Representative as soon as possible.The completed application should be received by Cal DES no later than the date provided in the FY 2022 HSGP Timeline,referenced as Attachment B. Late or Late or incomplete applications may be denied.If an application Incomplete is incomplete,the Program Representative may request Application additional information,Requests for late submission of applications must be made in writing to the Program Representative prior to the application due date.Cal DES has sole discretion to accept or reject a late or incomplete grant application. HSGP Contact All Subrecipient application materials,questions,comments,and Information correspondence should be directed to: California Governor’s Office of Emergency Services ATTN:Grants Management (Building E) Homeland Security Grants Unit 3650 Schriever Avenue Mather,CA 95655 Darlene Arambula (916)845-8421 Christopher Camacho (916)845-8189 Laura Halverstadt (916)845-8899 Antoinette Johnson (916)845-8260 Jim Lane (916)845-8428 Vidal Lopez (916)845-8744 Abigayle Tirapelle (916)845-8400 The Program Representative Reaional Assignments Map is available at the Cal OES website under “Regional Assignments”. EXHIBIT F.1 Subaword Subrecipients will receive a formal notification of award no later Approval than 45 days after Cal OES accepts the federal grant award.The award letter must be signed.dated,and returned to Cal OES within 20 calendar days.Once the completed application,along with the signed award letter,is received and approved, reimbursement of eligible suboward expenditures may be requested using the Cal DES FMFW. EXHIBIT Fl Section 6—Post Award Requirements I 2022 Payment To request an advance or cash reimbursement of HSGP funds, Request Process Subrecipients must first complete a payment request using the Cal DES FMFW,returning it to the appropriate Program Representative.Subrecipients who fail to follow the workbook instructions may experience delays in processing the payment request. Payments can only be made if the Subrecipient has an approved application. Advances and An Advance payment is a payment that is requested before Interest Earned Subrecipients have disbursed the funds for program purposes. on Advances Subrecipients may be paid an advance,provided they maintain a willingness and ability to maintain procedures to minimize the time elapsing between the receipt of funds and their disbursement.The timing and amount of advance payments must be as close as administratively feasible to the actual disbursements by the Subrecipient for project costs. Federal rules require advances to be denosited in interest- bearing accounts.Interest earned amounts up to $500 per year may be retained by Subrecipients for administrative expenses: any additional interest earned on federal advance payments must be returned annually to Cal DES. Semi-Annual All Subrecipients must report expenditures and request funds at Drawdown least semi-annually throughout the period of performance.Semi- Requirements annual drawdowns should occur by March and October of each calendar year following final approval of the subaward application,except for the final cash request,which must be submitted within 20 calendar days affer the end of fhe period of performance. Modifications Post-award budget and scope modifications must be requested using the Cal DES HSGP FMFW vi .22,signed by the Subrecipients AA,and submitted to the Program Representative. The Subrecipient may implement grant modification activities, and incur associated expenses,only after receiving written final approval of the modification from Cal DES. EXHIBIT El Modifications Subrecipients must provide a written justification with all (cont.)modification requests.The justification may be included in the body of the e-mail transmitting the request,or in a document attached to the transmittal e-mail.Please reference GMM 2018- fl for additional information regarding modification requests. Modifications to National Priority Projects hove additional restrictions as indicated below: Modifications which do not change the project scope and do not decrease the overall project budget can be processed via regular modification request. Modifications which change the project scope or decrease the overall project budget will require DHS/FEMA approval and must be requested on the National Priority Project Modification Form. Training All grant-funded training activities must receive Cal DES approval prior to starting the training event.Cal DES shall allow Subrecipients to develop a ‘placeholder”for future training conferences when an agenda has not been established at the time Subrecipient applications are due.Please work with a Program Representative and the Training Branch to identify a possible “placeholder”for these types of training activities. When seeking approval of non-DHS/FEMA developed courses, course materials must be submitted with the approval requests. Conditional approvals are not offered. Subrecipients must complete a Training Request Form and submit it electronically to the Cal DES Training Branch to be approved with a Training Feedback Number before beginning any training activities.This includes project components like travel to,materials for,or attendance in training courses.Training Feedback Numbers should be obtained no later than 30 days before the first day of the training or related activities.Requests that are submitted with less than 30 days prior to the start of the training or activity are not guaranteed to be approved in time and run the risk of training being unallowable.Training Feedback numbers must be included on the FMFW Training Ledger to be considered for reimbursement. For more information on this or other training-related inquiries, contact the Cal DES Training Branch at (805)594-2500. EXHISIT F.1 Exercises,Subrecipients should engage stakeholders to identify long-term Improvement training and exercise priorities.These priorities should address Plans,and After-capability targets and gaps identified through the THIRA and SPR Action Reporting process,real-world events,previous exercises,and notional areas for improvement identified in the NPR. Subrecipients must report on all exercises conducted with HSGP grant funds.An After-Action Report (AAR)/lmprovernent Plan (IF) or Summary Report (for Seminars and Workshops)must be completed and submitted to Cal OES within 90 days after exercise/seminars/workshops are conducted,It is acceptable to submit an Exercise Summary Report for Seminars and Workshops in lieu of a full AAR/IP. Please e-mail AAR/IPs and Summary Reports to: •hseep@fema.dhs.gov •exercise@caloes.ca.gov •christopher.camacho@caloes.ca.gov For exercise-related issues and/or questions,please email the Cal DES Exercise Team at exercise@caloes.ca.gov. Exercise costs will nof be considered for reimbursement until an AAR/IP is received by Cal DES. Procurement Subrecipients must conduct procurement utilizing documented Standards and local government procurement standards and procedures,or the Written federal procurement standards found in 2 C.F.R.Port 200, Procedures whichever is more strict.Procurement standards must also contain a written conflict of interest policy which reflect applicable federal,state,local,and triba’laws. Procurement Eftective June 20,2018,the micro-purchase threshold was Thresholds increased from $3,500 to $10,000 and the simplitied acquisition threshold was increased from $150,000 to $250,000.These increases apply to all Subrecipient procurements executed on or after June 20,2018.Refer to lB 434 for additional information. EXHIBIT El Procurement Per 2 C.F.R.G 200.318(i).non-federal entities other than states and Documentation territories are required to maintain and retain records sufficient to detail the history of procurement covering at least the rationale for the procurement method,contract type,contractor selecfion or rejection,and the basis for the contract price.For any cost to be allowable,it must be adequately documented per 2 C.F.R. 200.403(g).Documentation that would cover this information include,but are not limited to: •Solicitation documentation,such as requests for quotes, invitations for bids,or requests for proposals; •Responses to solicitations,such as quotes.bids,or proposals; •Pre-solicitation independent cost estimates and post- solicitation cost/price analyses on file for review by federal personnel,if applicable; •Contract documents and amendments,including required contract provisions;and other documents required by federal regulations applicable at the time a grant is awarded to a Subrecipient. Noncompetitive All noncompetitive procurements exceeding the simplified Procurement acquisition threshold requires Cal DES prior written approval to be eligible for reimbursement.This method of procurement must be approved by the local Purchasing Agent prior to submitting a request for Cal DES approval.A copy of the Purchasing Agent’s approval must be included with the Cal QES Request for Noncomoetitive Procurement Authorization form.Cal DES may request additional documentation that supports the procurement effort. Cal DES will not reimburse for any noncompetitive procurement contracts for any HSGP terrorism-related training,regardless of the cost of the training.Exceptions to this policy may be approved in limited circumstances,e.g.,related to a procurement effort that has resulted in inadequate competition.Please refer to GMM2O11-O1A and GMM2O21-05 for additional guidance. Performance Due to the risks associated with delays in vendor delivery of large Bond equipment procurements.DHSJFEMA allows Subrecipients to obtain a “performance bond”for items that are paid for up front to ensure delivery of the equipment within the grant performance period. EXHIBIT El Performance Cal QES requires Subrecipients obtain a performance bond for Bond (cont.)any equipment item over $250000 or any vehicle,aircraft,or watercraft that has been paid with HSGP funds prior to receiving the final product(s). Performance Bond Waivers may be granted on a case-by-case basis and must be submitted to Cal QES prior to procurement. Environmental DHS/FEMA is required to ensure all activities and programs that Planning and are funded by the agency comply with federal Environmental Historic Planning and Historic Preservation (EHP)regulations.Subrecipients Preservation proposing projects or activities (including,but not limited to, training,exercises,the installation of equipment,and construction or renovation projects)that have the potential to impact the environment,or a historic structure must participate in the EHP screening process.EHP Screening Memos must include detailed project intormation,explain the goals and objectives of the proposed project,and include supporting documentation. DHS/FEMA may also require the Subrecipient to provide a confidential California Historical Resources Information System (CHRIS)report in addition to the EHP Screening Form. Determination on the necessity of a CHRIS report is based upon information disclosed on the form.Program Representatives will provide additional instructions should this report be required. EHP Screening Requests should be submitted to Cal QES as early as possible.All projects/activities triggering EHP must receive DHS/FEMA written approval prior to commencement of the funded activity. Updated information may be referenced in the FEMA GPD EHP Policy Guidance. Construction When applying for construction actIvity at the time of and Renovation application,including communication towers,Subrecipients must submit evidence of approved zoning ordinances,architectural plans,any other locally required planning permits,and a notice of federal interest.Additionally.Subrecipients are required to submit an SF-424C Budget and Budget Detail that cites project costs.Communication tower construction requests also require evidence that the Federal Communications Commission’s Section 106 review process was completed. EXHIBIT El Construction Subrecipients using funds for construction projects must comply and Renovation with the Davis-Bacon Act.Subrecipients must ensure that their (cont.)contractors or subcontractors for construction projects pay workers no less than the prevailing wages for laborers and mechanics employed on projects of a character like the contract work in the civil subdivision of the state in which the work is to be performed. Project construction using SHSP and UASI funds may not exceed $1.000,000 or 15%of the grant subaward (For the purposes of limitations on funding levels,communications towers are not considered construction). Written approval for construction must be provided by DHS/FEMA prior to the use of any HSGP funds for construction or renovation. Inventory Subrecipients must use standardized resource management Control and concepts for resource typing and credentialing,in addition to Property maintaining an inventory by which to facilitate the effective Management identification,dispatch,deployment,tracking,and recovery of resources. Subrecipients must have an effective inventory management system,to include: •Property records that document description.serial/ID number, fund source,title information,acquisition date,cost,federal cost share,location,use,condition,and ultimate disposition: •A physical inventory conducted at least every two years; •A control system to prevent loss,damage,and theft of grant purchased equipment and supplies;and •Adequate maintenance procedures to keep the property in good condition. Equipment When original or replacement equipment acquired under the Disposition HSGP is no longer needed for program activities,the Subrecipient must contact the Program Representative to request disposition instructions.See 2 C.F.R.200.313(e). EXHIBIT El Performance Subrecipients must complete a Biannual Strategic Reporting Implementation Report (BSIR)each Winter and Summer using the DHS/FEMA Grants Reporting Tool (GRT)for the duration of the subaword period of performance or until all grant activities are completed and the subaward is formally closed by Cal OES. Failure to submit a BSIR could result in suboward reduction, suspension,or termination. Access to the BSIR may be obtained through the GRT. To create a new account,please click the link that reads, “Register for an account”and follow the instructions provided. The Subrecipienf will be required to ensure up-to-date project information is entered.The Project Ledger in the FMFW may assist with the BSIR data entry process.For additional assistance with the GRT,please contact your Program Representative. Extension Extensions to the initial period of performance identified in the Requests subaward will only be considered through formal,written requests to your Program Representative.Upon receipt of the extension request,Cal OES will: 1.Verify compliance with performance reporting requirements by confirming the Subrecipient has submitted all necessary performance reports; 2.Confirm the Subrecipient has provided sufficient justification for the request;and 3.If applicable,confirm the Subrecipient has demonstrated sufficient progress in post situations where an extension was authorized by Cal QES. Extension requests will be granted only due to compelling legal, policy,or operational challenges,must be project-specific and wUl only be considered for the following reasons: 1.Contractual commitments with vendors that prevent completion of the project within the period of performance; 2.The project must undergo a complex environmental review which cannot be completed within this timeframe; 3.Projects are long-term by design and therefore,acceleration would compromise core programmatic goals;and 4.Where other special circumstances exist. EXHIBIT Fl Extension To be considered,extension requests must be received no later Requests (cont.)than 60 days prior to the end of the Subrecipient’s period of performance and must contain specific and compelling justifications as to why an extension is required.All extension requests must address the following: 1.Grant program,fiscal year,and award number; 2.Reason for delay; 3.Current status of the activity/activities; 4.Approved period of performance termination date and new project completion dote: 5.Amount of funds drawn down to date; 6.Remaining available funds,both federal and non-federal; 7.Budget outlining how remaining federal and non-federal funds will be expended; 8.Plan for completion,including milestones and timeframes for each milestone and the position/person responsible for implementing the plan for completion;and 9.Certification the activity/activities will be completed within the extended period of performance without any modification to the original Project Scope. General questions regarding extension requirements and the extension request form,should be directed to your Program Representative.For additional information,please see lB 379. Extension requests for personnel and salaries do not meet the requirements of lB 379 and will not be granted.Subrecipients are expected to complete all grant-funded personnel activities by the end of the subaward period of performance. Progress Reports All Subrecipients that receive Cal CES approval to extend their on Grant Ft 2022 grant subaward period of performance may be required Extensions to submit progress reports indicating completed and future project milestones on all extended projects.Progress reports must be submitted electronically to the Subrecipients Program Representative.Deadlines for the submission of progress reports will be established at the time of extension approval. Monitoring Cal QES Grants Monitoring actively monitors Subrecipients, through day-to-day communications,programmatic site visits, desk?and on-site compliance assessments.The purpose of the compliance assessment is to ensure Subrecipients are in compliance with applicable state and federal regulations,grant guidelines,and programmatic requirements. EXHIBIT Fl Monitoring Monitoring activities may include,but are not limited to: (cont.) •Verifying entries recorded on the FMFW categories are properly supported with source documentation; •Eligibility of and support for expenditures,typically covering two to three years of data; •Comparing actual Subrecipient activities to those approved in the grant application and subsequent modifications,including the review of timesheets and invoices as applicable; •Procurements and contracts; •Ensuring equipment lists are properly maintained and physical inventories are conducted; •Ensuring advances have been disbursed in accordance with applicable guidelines;and •Confirming compliance with: •Standard Assurances,and •Information provided on performance reports and payment requests NOTE:It is the responsibility of all Subrecipients that pass down grant funds to other entities,to maintain and utilize a formal process to monitor the grant activities of their subawards.This requirement includes,but is not limited to,on-site verification of grant activities,as required.It is common for Subrecipients to receive findings in a programmatic site visit or compliance assessment,which require a Corrective Action Plan (CAP)to be submitted by Subrecipients.Those Subrecipients who fail to submit a CAP,as required,shall have a “hold”placed on any future reimbursements until the “tinding”is resolved. Failure to Submit Periodic reporting is required by the grant.Subrecipients who miss Required Reports a single reporting deadline may receive a letter addressed to their Board of Supervisors informing them of the failure to report. County QAs and tribes who fail to report twice consecutively may have subsequent awards reduced by 10%until timely reporting is reestablished;UASIs may have a “hold”placed on any future reimbursements. SuspenslonJ Cal CES may suspend or terminate grant funding,in whole or in Termination part or other measures may be imposed for any of the following reasons: EXHIBIt RI Suspension!•Failure to submit required reports. Termination •Failure to expend funds in a timely manner consistent with the (cont.)•grant milestones,guidance,and assurances. •Failure to comply with the requirements or statutory progress toward the goals or objectives of federal or state low. •Failure to make satisfactory progress toward the goals or objectives set forth in the Subrecipient application. •Failure to follow Grant Subaward requirements or Special Conditions. •Proposing or implementing substantial plan changes to the extent that,if originally submitted,the application would not have been selected for funding. •False certification in the application or document. a Failure to adequately manage,monitor,or direct the grant funding activities of their Subrecipients. Before taking action,Cal QES will provide the Subrecipient reasonable notice of intent to impose corrective measures and will make every effort to informally resolve the problem. Closeout Cal DES will close-out Subrecipient awards when it determines all applicable administrative actions and all required work of the federal award have been completed. Subawards will be closed after: a All funds have been requested and reimbursed,or disencumbered; •Receiving all applicable Subrecipient reports indicating all approved work has been completed,and all funds have been distributed; •Completing a review to confirm the accuracy of reported information; •Reconciling actual costs to subawards,modifications,and payments;and •Verifying the Subrecipient has submitted a final BSIR showing all grant funds have been expended. Records The records retention period is three years from the date of the Retention Cal DES Grant Closeout letter,or until any pending litigation. claim,or audit started before the expiration of the three-year retention period has been resolved and final action is taken. EXHIBIT Fl Records For indirect cost rate proposals,cost allocation plans,or other Retention (cont.)rate computation records,the start of the record retention period is dependent on whether the proposal,plan,or other computation is required to be submitted to the federal government (or to the pass-through entity)for negotiation purposes.See 2 C.F.R.200.334(f). In order for any cost to be allowable,it must be adequately documented per 2 C.F.R.200.403(g). The Cal OES Grant Closeout Letter will notify the Subrecipient of the start of the records retention period for all programmatic and financial grant-related records. If the State Administrative Agency’s award remains open after the Subrecipient’s submission of the final BSIR,Cal OES will complete any additional BSIR reporting required under the award on behalf of the Subrecipient. Closed grants may still be monitored and audited.Failure to maintain all grant records for the required retention period could result in a reduction of grant funds,and an invoice to return costs associated with the unsupported activities. If documents are retained longer than the required retention period,FEMA,the DHS Office of inspector General,Government Accountability Office,and pass-through entity have the right to access these records as well.See 2 C.F.R.200.334,200.336. EXHIBIT Fl Attachment A —FY 2022 HSGP Final Allocations 2022 *SHSP allocations reflect Notional Priority Area project adjustments Operallonal Area Total Award ALAMEDA 1,650,796 ALPINE 76,144 AMADOR 113,439 BUTTE 267,310 CALAVERAS 117,971 COLUSA 90.054 CONTRA COSTA 1,178,218 DEL NORTE 100.963 EL DORADO 256.681 FRESNO 1,039.637 GLENN 203,261 HUMBOLDT 203,934 IMPERIAL 246,059 INYO 93,103 KERN 942,855 KINGS 220,013 LAKE 126.761 LASSEN 94,530 LOS ANGELES 9,481 .458 MADERA 225,137 MARIN 320,277 MARIPOSA 91,259 MENDOCINO 160,849 MERCED 346,225 MODOC 83,289 MONO 87,762 MONTEREY 488,715 NAPA 0 NEVADA 171.573 Operational Area Total Award ORANGE 3,091,412 PLACER 465.163 PLUMAS 93,069 RIVERSIDE 2,398,206 SACRAMENTO 1,578.910 SAN BENITO 137,459 SAN BERNARDINO 2,161.778 SAN DIEGO 3.21 0.706 SAN FRANCISCO 878.889 SAN JOAQUIN 823.129 SAN LUIS OBISPO 342,776 SAN MATEO 785,320 SANTA BARBARA 499,634 SANTA CLARA 1.882,403 SANTA CRUZ 329,270 SHASTA 247,206 SIERRA 78,080 SISKIYOU 116.808 SOLANO 501 .616 SONOMA 671,457 STANISLAUS 599.127 SUrfER 169,573 TEHAMA 137,052 TRINITY 90,284 TULARE 528,108 TUOLUMNE 127,742 VENTURA 870,206 YOLO 285,965 YUBA 148.878 TotaI 41,728,499 State Homeland Security Program (SHSP) EXHIBIT P.1 Region Total Award SAN FRANCISCO BAY AREA 1.792,050 SACRAMENTO/CENTRAL VALLEY AREA 2,565.000 GREATER LOS ANGELES AREA 2,887,500 SAN DIEGO AREA 2,047,500 ORANGE AREA 835,000 ¶otal 10,127,050 Urban Areas SecurIty InItiative (UASI) A mInimum of 30%of UASI funding must be for Law Enforcement Terrorism Prevention Federal Allocation to Urban Area Allocation to UASI State Initiatives State ANAHEIM/SANTA ANA AREA 5,250,000 4,278,750 971.250 BAY AREA 37,049,000 30,194,935 6,854,065 LOS ANGELES/LONG BEACH AREA 67,182,000 54,753,330 12,428,670 RIVERSIDE AREA 3,900,000 3,178,500 721.500 SACRAMENTO AREA 3,800,000 3,097,000 703,000 SAN DIEGO AREA 16,696,000 13,607,240 3,088,760 Total 133,877,000 109,109,755 24,767,245 Fusion Centers EXHIBIT F.I Attachment B:FY 2022 HSGP Timeline I 2022 DHS/FEMA Announcement of 2022 HSGP May 13,2022 Cal QES Application Due to DI-IS June 13,2022 DHS Award to California September 2022 Subrecipient period of performance begins September 1,2022 2022 HSGP California Supplement release September 2022 Subrecipient Workshops September 2022 Subrecipient Awards (45 days from DHS award)October 2022 Subrecipient Final Applications Due to Cal CES December 31.2022 Subrecipient period of performance ends May 31,2025 Final Cash Requests due to Cal OES Within twenty (20)calendar days_after_end_of_grant Cal OES’s period of performance ends August 31,2025 EXHIBIT Fl Attachment C:FY 2022 HSGP Application Checklist I 2022 Subrecipient: _____________________________________FIPS#:________________ Program Representative: ___________________________________________ Financial Management Forms Workbook: U Grant Award Face Sheet U Authorized Body of 5 U Proiecf Ledger U Planning Ledger U Organization Ledger U Equipment Ledger U Training Ledger U Exercise Ledger U Consultant/Contractor Ledger U Management &Administration Ledger U Indirect Cost Ledger U Authorized Agent Sheet Attachments: U Original Counter-Signed Award Letter U Governing Body Resolution Certified) U Standard Assurances (Signed Originals) U FFATA Certification U Lobbying Certification U Subrecipient Grant Management Assessment Form U Indirect Cost Rate Negotiation Agreement U Personnel Cap Waiver (If Applicable) U Intelligence Analyst(s)Certificates (If Applicable) UASI Only: U UASI Footprint U UAWG Roster State Agencies and Tribes Only: U Signature Authority Form (in lieu of Governing Body Resolution) For Cal OES Use Only Reviewed by:Dote: Management Approval:--—---—Dole: -LOS ANGELES COUNTY/DEPARTMENT OF AUDITOR-CONTROLLER •ci• -SHARED SERVICES DIVISION GRANT PAYMENT REQUEST EXHIBIT G SECTION A:SUBMITTING YOUR REQUEST Please submit Grant Payment Request Form along with !ggThje supporting documents to: Grantsø!auditor.lacountv.pov In Ihe event e-mail is not available,you can mail your Grant payment request to (please do not fax o send duplicates) Department of Audit.CnntroIIer Shared Services Division /Attn:Grants unit 3470 lshire Blvd.,Suite 812 Los Angeles,CA 90010 SECTION B:SU0 -recpienrs Name:trei,anemenithasd bsmare 03 pa,eertred 3.Taxpayer ID S 14.Contacts Name SECTION C:DETAIL PAYMENT REQUEST INFORMATION 4.EHP required? Ienvmnment.i S Hisiat.c Pretervaiicnl 4.Contacts e-maii 2.Mailing Address Ipiesse at us knee,where you want your check deiriered incuding aterition iine it necessary) 1.SOLUTION AREA (eg equipment tranng planning.easroso,organization) 2.PROJECT leg OIl 22 No Yes sitar),State App’oii) —SU3RECIPIENVS .CESEICA NOTE:This Form is intended for Internal 550 review purpose only. e.nutd on Detenseor 2059 5.VENDOR’S INVOICE It )aA.tlmun ol S involctsl 6.PURCHASE METHOD (including Training) If Competitive, indicate the a of bids. NonCompetilive Bid 8.TOTAl. 1.Grant Name &Year: I I 4.Contact’s phone 7,CLAJM AMOUNT lindicale tale amount per each ‘halSoleSource fSIi[.]IS.]:441I1Ik1.1IW I carlitti that (please use the checAborl C 1.i arts tIe &vy ajno’ued aece,of 21€clasmant hefoen aO We clams a in a’respect tNe a,d Correct Al expentureswere made in accordance sth applicable iowa.rules.regulations and grant conaibansand STAMP WITH RECEIVED DATE HERE assurancesfl2.All inseuctions tar this teem ware followed and seine suppcninq documentaiion per instructional is included with trss Cairn 3. AUThORiZED 5tGNA’tlJME DAIS 4. AUThORIZED PRINTTD HAMS AUTHORIZED TiflE 5 AuTHORIZED CONTACT INFORlaATION II efferent (ran,SICtIDO B)ASSIGNED INVOICE NO,: PHONE E’MAtL Page 1 of 14 EXHIBIT G COUNTY OF LOS ANGELES DEPARTMENT OF AUDITOR-CONTROLLER /SHARED SERVICES DIVISION Purpose of these instructions: To assist sub-recipients in completing the Grant Payment Request.We appreciate your participation in this program,for questions or suggestions please use our e-mail below to contact us.Please do not send these instructions to us,they are to be used for your guidance only. —“CTlONS F In numeral 1 of this section,please enter the name and year of the grant program that you are submitting for payment.In addition,please help us expedite the process of your Homeland Security claims by: •Completing the Grant payment request correctly and according to these instructions. •Submitting your Grant payment request using our e-mail —‘Grantsauditeriacounty.gov (please do not fax documents). •Sending your Grant payment request only once (we do not require original documents and duplicates will slow down our process). •Using the checkboxes to ensure all the required supporting documents and riles accompany your Grant payment request.Supporting documents are flagged for your convenience with a checkbox within the corresponding areas. •Ensuring that all documents attached to your Grant payment requests are legible. •Submitting Grant payment request timely.We do not guarantee the process of Grant payment requests that are submitted ate or too close to the final due date.Reimbursable expenditures need to be charged within the performance period of the grant and submitted to us as soon as they are incurred. -NE:W —P4E The following numerals provide the instructIons to fill in the corresponding numeral in the form: 1.Please enter the name of the agency requesting for payment.The name of the agency should be typed according tons signed agreement and as you need it to appear in the payee line of the reimbursement check. 2.Please enter the complete address (street number and name,city,zip code)and attention line where you will need to receive the reimbursement check.Please note that this is not necessary for L.A.County departments. Please enter the tax ID of the governmental entity requesting payment.Please leave blank for L.A.County departments. 4.Please enter the information of the person that can assist us with detail claim questions. .i)ETAJLPt..QUES,‘U In order to expedite your Grant payment request,in this area’s grid,include a maximum of five £5)Invoices or reimbursements charoes lone charge or one invoice per line).The invoices or charges need to share the same solution area,project #. The following numerals provide the instructions to fill in the corresponding numeral in the form; 1.Enter the solution area corresponding to the claim.This information is found in the latest budget of the grant.Examples of solution areas are: equipment,training,planning or exercise. 2.Enter the project #corresponding to the claim.This information is found in the latest budget of the grant.An example of tern #is 17.020. 4.Check with an)(under either yes or no according to the claim’s Environmentat 8 Historical Preservation tEHP)requirements from the State.EHP approval needs to be obtained from the Stale pjg to the start of the project on certain equipment items (see AEL description)or training)exercise projects.Please attach the following: a)State EN!’Approvat:if required by the state for your claim. Revised on 112Of2017 Page 2 of 14 EXHIBIT G 5.If the expenditures that you are claiming were purchased thru a vendor or contractor,please enter the invoice #in the grid area.Please note that you are responsible for following acceptable purchasing policies and for documenting your procurement process.Addibonally please include the following documentation with your claim: a)Copy of the invoice:Please attach an invoice that provides sufficient information lobe used as a cross reference with the items described in your grant line item and AEL #.When the invoice includes items that are not being claimed or thai be’ong to different claims or grants, please circle and designate on the invoice the items that you are requesting for reimbursement.Each item circled must have a project #,a funding source,and a total.Purchase orders and price quotes will not be accepted in the place of the invoice. b)Copy of the purchase order c)Print out of the corresponding AEL #(Authorized Equipment List number).The AEL listing can be found at: https:1t.rkb.usIfemagrants.cfm d)J Proof of payment of the invoice:The proof of payment for L.A.County Departments is the printout from c-CAPS showing that the check cleared the bank.The proof of payment for other than L.A.County Department is the corresponding copy of the banks cleared check Calculations for use tax paid:When use tax is paid,clearly show the calculations of the use lax in the invoice included in your claim. f)Proof of payment of the use tax:Please provide official documents which authenticate the remittance of the use tax to the state,the amount and the reference to the invoice being claimed. Federal Debarment Listing:Please provide a screen print out of the queried Federal Debarment Listing at flp:/Mc.sarn.pov/portaLipublic./SAM.(you will need a username and a password:if you dont please create an account).The listing needs to be queried wi to the selection of the vendor. 6.If you are claiming services,supplies,training related costs,or any other type of items purchased thru a vendor or contractor or govemment agency. please indicate with an X the method that you used to acquire the items (do fl9 leave blank or mark more than one).Please note that competitive bid,non-competitive bid or sote source are the only valid purchasing methods. a)jJ Competitive Bid:for projects that received more than one bid.Please indicate number of bids received (must be more than one). b)Non-Competitive BId:for single bid purchases of $250,000 or more (effective June21.2Q18)to a single vendor or a single project,ptease attach the approval from the State.The approval needs to be requested from the State to the start of the project. c)Sole Source:for non-bid purchases of $250,000 or more effective (June 21,2018)to a single vendor or a single project,please attach the approval from the State.The approval needs to be requested from the State pjjpj to the start of the project. 7.Enter the amount of your claim after you verify that your budget is sufficient to cover your request.When the amount of the budget is not sufficient, please let your Program Coordinator know of the possible need for budget modification. 8.Enter the ‘Total Amount”by adding the subtotal claims included in each line. kt. The following numerals provide the Instructions to fill in the corresponding numeral in the form: 1.Please read and check the box provided ii you are an authorized signor. 2.Please read and check the box provided if you are an authodzed Signor. 3.Please sign the Grant payment request if you are an authorized signor of your agency. 4 &When the authorized person is the same as the contact person in Section B you do not need to enter the authorized contact information,If the 5.authorized person and the contact person in Section 8 are different,please enter all the fields in this area as requested. Revised on 1112012017 Page 3 of 14 EXHIBITG 48THATYOUNEEDTOATrACI-ITOYOURGRANTPAYMENTREQUEST- ForEquipmentClaims; a)EquipmentInventoryListing(Printout&ExcelFile):Pleaseincludeboththeprintoutofthelistingandthecorrespondingexcelfilewith yourclaim.Theexcelfileisusedtosubmityourclaimwiththestateandtheprintoutasbackupdocumentforaudits.IFthereisnoserial# foryourequipmentpleaseassignavalidIDtag,orwriteConsumable”(ifitapplies)orwriteN/A.pleasedoNOTleavethecorresponding spaceblank1PleaserefertotheInstructionstoEquipIntvTabforcompletionproceduresofEquinmentinventory. Additionally,pleaseentertheappropriateCORNEMission(Chemical,Biological,Radiological,Nuclear,orExplosive)inthecolumntitled “EquipmentDescription&Quantity”.Thisonlyappl!estovehicleswithAEL#12VE-0O-MISS(VehicleSpecializedMission;CBRNE) YouneedtoinformusofanychangesontheItemsabove.Thisappliestoeachpieceofequipmentaddedintheinventory Listing,includingwhentheitemsaredisposedand/ornolongeruseful.Wewillupdatethemasterinventorylisting(pergrant requirement)accordingtotheInformationyougiveus.Pleasemakesurethatyouincludealltheattachmentsthatarenecessary toprovideuswiththerequestedInformation. ForTrainingClaims; a)JStateSoleSourceApproval:IfyouareclaimingtrainingrelatedcoststhruaNon-CompetitiveBidorSoleSourcetrainingprovider. regardlessthepurchasedamount,pleaseattachtheSlate’sapproval(effectiveDecember03,2016).Theapprovalneedstoberequested fromtheStalepriortothestartoftheproject. b)State-SponsoredTrainingReportingForm(withthetrackingrequest#):PleaseaddthisformalongwiththeTrainingRequestForm TrainingOfficer(POC),whichyoucompletedatthewebsite.totheclaim’sbackupdocumentation.Allthebackupdocumentationsubmitted forthetrainingclaimneedstoagreewiththetrainingperiodandthedetaildescriptionontheTrainingReportingFormandthelineitemof theGrant.Trainingrequest#‘smustbeobtainedfromtheStatepriortothestartoftheproject, c)Receiptsandpaidinvoices:pleaseincludethecompletecopyofthereceiptsandpaidinvoiceswithyourclaimforitemizedcostssuchas airplanetickets,hotelstays,instructorsfees.workshopcost,facilitiesfees,consultingservices,etc.Additionally,youwillneedtoinclude thedocumentsrequestedinnumeral5underSectionC. Ifyouareincludingpersonnelcostwithyourtrainingclaim,pleaseaddthefollowing: d)PersonnelList(Printout&ExcelFile):Pleaseincludeboththeprintoutofthelistingandthecorrespondingexcelfilewithyourclaim.The excelfileisusedtosubmityourclaimwiththestateandtheprintoutasbackupdocumentforaudits. e)DocumentsthatcertifycompletIonofthetraining:pleaseattachsupportingdocumentsthatshowtheclassname,datesoftraining.#of hoursofthetrainingclass,printednameandsignatureofindividualtakingtheclassandapprovalsignaturefromsupervisorortrainer (attachtheinformationforbackfilledpositionsalso).Examplesofdocumentsthatcertifycompletionoftrainingare: •Attendancesheets(siqnedbyemployeeandinstructor) •Signinsheets(sameasabove)•Signedtrainingcertificates I)SummaryListingofCharges:PleaseusetheTrainingSummarySheetformprovidedinthisclaimpacketthatclearlyshowsthe breakdownofthetrainingchargesperemployeeandthatmatchthetotalclaimed-Thisformincludesthefollowing:employeename, assignment,jobtitle,date,salary,hoursclaimed,regularrate,overtimerate,employeebenefitsrate,claimamountperemployee,clear calculaticnsofamountclaimedperemployeeandtotal(equal10theamountclaimed). PleaseensurethattheTrainingSummarySheetisverified/approvedbyanauthorizedsignatory,withprintednameandtitle,and dated. g)CBackupfortheBenefitsRate:ifyouareaddingbenefitstoyourclaim,pleasemakesurethatyouincludetheofficialcalculationforthe rateused. h)Timecards:includeaprintoutofthecorrespondingtimecards.Manualtimecardsneedtoindicatethe#Ofhourschargedperdaytothe grant,superviso?ssignatureemployeenameandsignature.Automaticsystemgeneratedtimecardsneedtobeapprovedandincludethe nameoftheemployeeandhourschargedperdaytothegrant. i)[9Explanationoftimekeepingcodes:Whenthesupportingdocumentation(timesheet,payrollregister.etc.)includestimekeepingcodes pleaseprovideaprintoutwiththeexplanationoftheusageasdetailedaspossible Revi.edon11/20/2017 Page4of14 EXH(GITG j)Payroll register The payroll register needs to clearly support and explain the amount claimed per employee.It also needs to show the salary,hourly rate,employee benefits and overtime rate. k)Roster of backfllled positions:When you are claiming overtime for a backfdled position,please attach the bacld9lled roster to your claim. The roster needs to include the name of the badcfilling employees,a short description of duties performed,the corresponding employee whose duties were covered and the dates accordingly.Please make sure that the roster is signed and that you include documentation corresponding to the employee covered by the backfilling position. For Planning Claims: a)Q Deliverable (or final product):Please include with your claim the final product of the planning activity (deliverable)that was identified in the grant award. b)[]Signed Certificate of Completion:The certificate of completion can be an e-mail confining that the planning activity was completed. C)fl Invoices:If your planning claim includes charges invoiced by vendors,please see requirements and documents you need to attach to your claim form under Section C (numeral 5 and numeral 6). d)Supporting Documentation for Personnel Cost:When your planning claim includes personnel cost,please seed)to i)under Training Claim (supporting documents needed)and add to the documentation. For Exercise Claims: a)Proof of State Approval of After Action Report (AAR):In order for your AAR to be approved you have to submit it to the Stale using the QOP Portal (see link below),within 90 days after completion of the exercise.You need to notifr the State when the MR is uploaded so they can proceed with the approval process. https)ibseep.dhs.goviDHS_SSOI b)Invoices:if your exercise claim includes charges invoiced by vendors please see requirements and documents you need to attach to your claim torn,under Suction C (numeral Sand numeral 6). c)0 Supporting Documentation for Personnel Cost:When your exercise claim includes personnel cost,please seed)to i)under Training Claim (supporting documents needed)and add to the documentation. For Oraanlzatjon ClaIms:Please see above b)and c under Exercise Claims Page 5 of 14 Resad on 1112012017 t paa 0Is z wz0awaaI l l2I F OH.0&II ‘ 4 - 0CD00 ) 0 3 0 fI0CI U I ’ I u . 0 ( ‘ “ 0 •1t.II 11 EXI-IIBITG Equipment Inventory Listing Procedures for Completion OBJECTIVE:To provide an equipment inventory listing that links the State Homeland Security Workbook,to the Equipment Ledger and to the Equipment Listing to simplify the tracking and accauntabflity and to eliminate duplication and confusion. Eiid Date Element Procedure (1)Grant Name SHSPorEMPG (2)Sub-Recipient Name of your agency (3)Date of Report Date report completed (1) (4)Grant Year Grant Year of funds used to purchase equment (5)Project #Project Number (from Grant Workbook Project Sheets) (7)AEL No.Authorized Equip Listing No (from Grant Workbook) (8)Description Description of the equipment (9)Serial #or Other ID#Serial #or Other identitication #used (10)Safecom consult Fill out either by Yes,No,or N/A (11)Source of Property Funding source,i.e,SHSP,EMPG,etc. (12)Title Holder Name of agency (City/Department) (13)Vendor Name Name of the vendor (14)Invoice Number Invoice number (15)Acquisition Date Date equipment acquired (16)Acquisition Cost Cost of the individual equipment iteffi (17)%of Fed Part Fed participation in the cost of equipment (18)Location Location of equipment (19)Use &Condition Use &condition (2) (20)Disposition data Date of disposition (21)Sale Price Sale price,If applicable,or N/A for not applicable The Equipment Inventory Listing rnM e completed in its entirety to meet the objective of the form. Note (1):This date should be the date the physical inventory of equipment was taken and the results reconciled with the equipment records (at least once every two years). (2)Indicate:N =New.0 Deployed,0 =Out of Service,L =Lost &S =Stolen Distribution Copy maintained in sub-recipient tile Copy forwarded to Shared Services Division Page 7 of 14 I tED O 0 0 =C2 4 -0a)C ) I t 0 az0CC)2I - . - . x w f . . o o i — a — 0 . t .2—2 :2 0 A 0 Z > 0 0 0 . 0 — Q E . S a - s - V 0 0 I g a _ 3 . . . L u — t . — 4 I n C 0 d o Ca C ‘ - 2 2 r o . ! ( 5 - ) i - 0 Z 0 0 0Ez0- L0 I4 00 )G)0 )Ct a 4, I ,0a,CEI ,zC 4 , atC0 , I n0D4I U2 0 t -U 0 C(U -oo E N (Uz z< 0 - aV0a 000)01Ct 0 0) (U0 ‘ I2(A . EXHISITG B.Notes on Personnel Cost: In general,costs associated with: 0 Work performed under contract for a specific dejiverable DOES NOT count against the personnel cap,however, 0 Work performed under contract for an undefined period,such as for personnel costs supporting operational activities,including general planning,training or exercise activities DO count against the personnel cap;and 0 Work performed by all non-contractor personnel,including for full-or part-time staff and operational overtime DO count against the personnel cap. The following examples would not count towards the personnel cap: o Vendor installation of a radio tower; o Vendor training on new equipment purchased; O Contractor hired to create an Emergency Operations Plan; o Contractor hired to provide deliveries of ICS 400;and F]Contractor hired to assist with planning,training,evaluating,and reporting the effectiveness of a specific exercise. The following examoles would count towards the personnel cap: O Contractor hired to be the State’s WMD training instructor with no specific deliverables under contract; O Contractor hired to facilitate unidentified number of exercises throughout the performance period; O Contractor hired to be the part-time auditor of Homeland Security Grants throughout the year;and o Contractor hired to be an intelligence analyst. Page 11 ofl4 U , Li i 03U , Li i I. - ) zUi Li i 2LUL ICLi iUL i 0U, 0zi i i>0(3z2 0i NLf l C I-a I) ¶1 *1 p 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I . I0 4 0a?0 , Ct 0 - i n00 I n SAMPLE COPY EXHIBIT H Subrecipient Monitoring Instrument Subrecipient Monitoring Instrument PROJECT TITLE Los Angeles County State Homeland Security Program Monitoring Reports A.FINANCIAL REPORTING REQUIREMENTS Objective To determine that the Subrecipient implemented corrective action to address findings noted in its Single Audit that is related to the Homeland Security Grant. Verification Yes No Comment 1.Was a Single Audit completed for Grant Year 2014-15 and 2015-16? 2.If yes,did the Subrecipient forward a copy to the Homeland Security Grant Administrator (HSGA)by March 301h of the year following the audit? 3.Did the Single Audit(s)identify findings related to the Homeland Security Grant?If yes,please continue. If no,please mark N/A and continue to Section B. 4.Did the Subrecipient develop a corrective action plan that addresses the finding(s)? S.Did the Subrecipient send a copy of a corrective action plan to the HSGA? 6.Did the Subrecipient implement the corrective action plan? Page 1 of 11 SAMPLE COPY EXHIBIT H 8.TRAINING Objective To determine that the Training expenditures were appropriately documented and that the activities aligned with the project’s goals and objectives.If the Training activities involved employees, determine if the Subrecipient appropriately documented the Training expenditures using employee timecards,sign-in sheets,and certificates of training.If the Training activities involved using consultants or contractors,determine if the Subrecipient followed the appropriate procurement procedures to hire the consultants or contractors.Use Worksheets 1 and 3 (See Attachment E — Subrecipient Monitoring Worksheets). VerIficatIon Yes No Comments 1.Did the Subrecipient receive funding for Training expenditures?If yes,then continue.If no,continue to next section. 2.Did the Subrecipient receive prior approval from the State either via email or other documentation and did it include the training course name and number? 3.If the Training expenditures relate to the use of employees,did the Subrecipient appropriately document the Training expenditures using employee timecards,sign-in sheets and certificates of training? 4.If Training expenditures relate to the use of consultants/contractors,did the Subrecipient follow proper procurement procedures to hire the consuftants or contractors? 5.Did the Subrecipient accurately report the rraining expenditures in their accounting records? 6.For Projects with overtime expenditures for Training: a.Did the Subrecipient maintain employee timecards to appropriately document the overtime expenditures? b.Did the Subrecipient accurately report the overtime expenditures in their accounting records? Page 2 of 11 SAMPLE COPY EXHIBIT H B.TRAINING (Continued) VerificatIon Yes No Comments 7.For Projects with backfill expenditures for Training: a.Does the Subrecipient have documentation that the backfill expenditures were approved by the State? b.Did the Subrecipient appropriately document the backfill expenditures using employee timecards and sign-in sheets? c.Did the Subrecipient accurately report the expenditures in their accounting records? 8.Were employee timecards utilized in Training activities signed and dated by the employee and direct supervisor? 9.Were the Training expenditures consistent with the State approved grant award and/or post award modification(s)? 10.Ensure the Subrecipient corrected areas of noncompliance that remain outstanding and were reported as findings in prior Grant Year monitoring reports submitted by HSGA: a.If the Project prior Grant Year monitoring report finding was resolved,explain resolution,and indicate such in the current report as resolved. b.lfthe Project prior Grant Year report finding is not resolved,indicate why it has not been resolved and what the Subrecipient is doing to resolve the prior year finding and indicate such in the current report. Page 3 of 11 SAMPLE COPY EXHIBIT H C.PLANNING ObjectIve To determine that the Planning expenditures were appropriately documented and that the activities aligned with the project’s goals and objectives.If the Planning activities involved employees,determine if the Subrecipient appropriately documented the Planning expenditures using employee timecards and sign-in sheets.If the Planning activities involved using consultants or contractors,determine if the Subrecipient followed the appropriate procurement policies.Use Worksheets 1 and 3 (See Attachment E —Subrecipient Monitoring Worksheets). Verification Yes No Comments 1.Did the Subrecipient receive funding for Planning expenditures?If yes,continue.If no,continue to next section. 2.Did the Subrecipient appropriately document the Planning expenditures providing copies of the support documentation that indicated the efforts made to produce the final product and a copy of the product produced? 3.If Planning expenditures relate to the use of employees, did the Subrecipient use employee timecards and sign-in sheets? 4.If Planning expenditures relate to the use of consultants/contractors,did the Subrecipient follow proper procurement procedures to hire the consultants or contractors? S.Did the Subrecipient accurately report the Planning expenditures in their accounting records? 6.For Projects with overtime expenditures for Planning: a.Did the Subrecipient maintain employee timecards to appropriately document the overtime expenditures? Page 4 of 11 SAMPLE COPY EXHIBIT H C.PLANNING (Continued) Verification Yes No Comments b.Did the Subrecipient accurately report the overtime expenditures in their accounting records? 7.For Projects with backfill expenditures for Planning; a.Does the Subrecipient have documentation that the backfill expenditures were approved by the State? b.Did the Subrecipient appropriately document the backfill expenditures using employee timecards and sign-in sheets? C.Did the Subrecipient accurately report the backfill expenditures in their accounting records? 8.Were the employee timecards utilized in Planning activities signed and dated by the employee and direct supervisor? 9.Were the Planning expenditures consistent with the State approved grant award and/or post award modificatIon(s)? 10.Ensure the Subrecipient corrected area of noncompliance that remain outstanding and were reported as findings in prior Grant Year monitoring reports submitted to HSGA: a.If the project prior Grant Year monitoring report finding was resolved,explain resolution,and Indicate such in the current report as resolved. b.If the project prior Grant Year monitoring report finding is not resolved,indicate why it has not been resolved and what the Subrecipient is doing to resolve the prior year finding and indicate such in the current report. Page 5 of 11 SAMPLE COPY EXHIBIT H D.EQUIPMENT Obiective To determine that the project Equipment expenditures are supported by invoices and that a listing of the Equipment/property is maintained by the Subrecipient.To determine that the purchases are aligned with the project’s goals and objectives.Use Worksheets 2 and 3 (See Attachment E —Subrecipient Monitoring Worksheets). Verification y N Comments 1.Did the Subrecipient receive funding for Equipment expenditures?If yes,continue.If no,continue to next section.I 2.Did the Subrecipient maintain invoices to support the Equipment expenditures? 3.Did the Subrecipient follow proper procurement procedures to purchase the Equipment and were the items listed in the federal “Authorized Equipment List’and/or “Standardized Equipment List”? 4.Did the Subrecipient accurately report the Equipment expenditures in their accounting records? S.Did the Subrecipient maintain an Equipment inventory that listed the following: a)Description of Equipment, b)Serial number or other identification number, c)AEL number, d)Fund/source/grant year, e)Title holder, f)100 percent of federal participation.If no,then identify percentage, g)Acquisition date, h)Acquisition cost, i)Quantity, j)Equipment location, kJ Use and condition of Equipment, I)Disposal date and sale price of the Equipment 6.Did the Subrecipient conduct an inventory of Equipment purchased with Cal/OES grant funds at least once every two years? Page 6 of ‘11 SAMPLE COPY EXHIBIT H D.EQUIPMENT (Continued) Verification ti&Comments 7.Was the Equipment physically inspected to ensure: a.The Equipment existed and agreed to inventory listing? Ii.The Equipment worked and adequately trained staff are available to operate the Equipment? 8.Did the Subrecipient maintain Equipment in a secure location? 9.For property other than Equipment.i.e.supplies,did the Subrecipient have controls and accountability to safeguard and ensure that the items are used and solely for authorized purposes? 10.For Equipment disposal,if any: a.Was the disposition consistent with federal regulations? b.What is the status of the proceeds received from the disposal? 11.Did the Subrecipient have a policy for damaged, destroyed,lost or stolen Equipment including but not limited to informing the Cal/OES,steps to replace the Equipment and an investigative process? 12.Were the Equipment expenditures consistent with State approval grant award and/or post award modification(s)? 13.Ensure the Subrecipient corrected areas of noncompliance that remain outstanding and were reported as findings in prior Grant year monitoring reports maintained by HSGA: a.If the project prior Grant Year monitoring report finding was resolved,explain resolution,and indicate such in the current report as resolved. b.If the project prior Grant Year monitoring report finding is not resolved,indicate why it has not been resolved and what the Subrecipient is doing to resolve the prior year finding and indicate such in the current report. Page 7 of 11 SAMPLE COPY EXHIBIT H E.EXERCISE Objective To determine that the Exercise expenditures were appropriately documented and the activities align with project’s goals and objectives.If the Exercise activities involved employees, determine if the Subrecipient appropriately documented the Exercise expenditures using timecards and sign-in sheets.If the Exercise activities involved using consultants or consultants, determine if the Subrecipient followed the appropriate procurement procedure.Use Worksheets 1 and 3 (See Attachment E —Subrecipient Monitoring Worksheets). Verification Yes No Comments 1.Did the Subrecipient receive funding for Exercise expenditures?If yes,continue.If no,continue to next section. 2.Did the Subrecipient receive prior approval from the State either via email or other documentation and did it include the Exercise course name and number? 3.if the Exercise expenditures relate to the use of employees, did the Subrecipient appropriately document the Exercise expenditures using employee timecards,sign-in sheets,and certificates for Exercise? 4.If the Exercise expenditures relate to the use of consultants! contractors,did the Subrecipient follow proper procurement procedures to hire the consultants or contractors? 5.Did the Subrecipient accurately report the Exercise expenditures in their accounting records? 6.For Projects with overtime expenditures for Exercise: a.Did the Subrecipient maintain employee timecards to appropriately document the overtime expenditures? b.Did the Subrecipient accurately report the overtime expenditures in their accounting records? c.Did the Subrecipient accurately report the backfill expenditures in their accounting records? 7.For Projects with backfill expenditures for Exercise: a.Does the Subrecipient have documentation that the backfill expenditures were approved by the State? b.Did the Subrecipient appropriately document the backfill expenditures using employee timecards and sign-in sheets? Page 8 of 11 SAMPLE COPY EXHIBIT H E.EXERCISE (Continued) Verification No Comments 8.Were the employee timecards utilized in the Exercise activities signed and dated by the employee and direct supervisor? 9.Were the Exercise expenditures consistent with the State approved grant award and/or post award modifications? 10.Ensure the Subrecipieni corrected areas of noncompliance that remain outstanding and were reported as findings in prior Grant Year monitoring reports: a.If the Project prior Grant Year monitoring report finding was resolved,explain resolution and indicate such in the current report as resolved. b.If the Project plor Grant Year monitoring report finding is not resolved,indicate why it has not been resolved and what the Subrecipient is doing to resolve the prior year finding and indicate such in the current report. Page 9 of 11 SAMPLE COPY EXHIBIT H F.ORGANIZATION Objective To determine that the Organization expenditures were appropriately documented and that the activities align with the project’s goals and objectives.If the Organization activities involved employees,determine if the Subrecipient appropriately documented the Organization expenditures using employee tirnecards and sign-in sheets.If the Organization activities involved using consultants or contractors,determine if the Subrecipient followed the appropriate procurement policies.Use Worksheets 1 and 3 (See Attachment E —Subrecipient Monitoring Worksheets). Verification Yes No Comments 1.Did the Subrecipient receive funding for Organization expenditures?If so,continue.If no,continue to next section. 2.If the Organization expenditures relate to the use of employees,did the Subrecipient document the expenditures using employee timecards,sign-in sheets,or with other support documentation that substantiated the expense? 3.If the Organization expenditures relate to the use of consultants or contractors,did the Subrecipient follow proper procurement procedures to hire the consultants or contractors? 4.Did the Subrecipient accurately report the Organization expenditures in their accounting records? 5.For Projects with overtime expenditures for Organization: a.Did the Subrecipient maintain employee timecards to appropriately document the overtime expenditures? b.Did the Subrecipient accurately report the overtime expenditures in their accounting records.? Page 10 of 11 SAMPLE COPY EXHIBIT H F.ORGANIZATION (Continued) Verification Yes No Comments 6.For Projects with backfill expenditures for Organization: 1,.Does the Subrecipient have documentation that the backfill expenditures were approved by the State? c.Did the Subrecipient appropriately document the backfill expenditures using employee timecards and other payroll documentation? 7.Were employee timecards utilized in Organization activities signed and dated by the employee and direct supervisor? 8.Were the Organization expenditures consistent with the State approved grant award and/or post award modification(s)? 9.Ensure that the Subrecipient corrected areas of noncompliance that remain outstanding and were reported as findings in prior Grant Year monitoring reports maintained by HSGA: a.If the Project prior Grant Year monitoring report finding was resolved,explain resolution and indicate such in the current report as resolved. b.If the Project prior Grant Year monitoring report finding is not resolved,indicate why it has not been resolved and what the Subrecipient is doing to resolve the prior year finding and indicate such in the current report. 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