HomeMy WebLinkAboutE-5 Staff Report- Increase Contract PO 038369 - JLee EngineeringCONSENT ITEM
E-5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: JOSE D. JIMENEZ, DIRECTOR OF ECONOMIC & COMMUNITY DEVELOPMENT
DATE: MAY 15, 2023
SUBJECT: REQUEST TO INCREASE FISCAL YEAR 2022/2023 CONTRACT PURCHASE
ORDER WITH J LEE ENGINEERING FOR PLANNING SERVICES PROVIDED TO
THE CITY OF AZUSA PLANNING DIVISION
BACKGROUND:
In accordance with the Contract provisions of Sec. 2-518 (a) of the Azusa Municipal Code, contracts over
$50,000 require the review and consideration of the City Council. The Planning Division is requesting
authorization to increase the Planning Division’s Fiscal Year 2022/23 Blanket Purchase Order (“BPO”)
038369 from $50,000 to $100,000 for Planning services performed by J Lee Engineering Inc. This request
can be accommodated through the previously approved Department budget.
RECOMMENDATIONS:
Staff recommends that the City Council take the following actions:
1)Waive the competitive bidding process as authorized under Azusa Municipal Code Section.
2-517(a) (7) – Reimbursement of Expenses; and
2)Approve an increase of Blanket Purchase Order 038369 with J Lee Engineering Inc. in the amount
not-to-exceed $100,000.
ANALYSIS:
During the second part of 2022, the Economic and Community Development Department was laboring
with a transition in staff. To address the needs of the community, the City solicited the assistance of J Lee
Engineering Inc. to provide the Department with planning-related assistance. As the fiscal year has
progressed, the Planning Division has not seen a slowdown in work and would like to continue working
with J Lee Engineering to obtain help with planning-related matters in order to ensure the Planning
Division is able to be attentive to the needs of both its residents and commercial developers. As such,
Approved
City Council
May 15, 2023
Request to Increase Fiscal Year 2022/2023 Contract Purchase Order- J Lee Engineering Inc
May 15, 2023
Page 2
staff is requesting that the City Council consider the recommendation herein to determine that this request
is in compliance with the Contract provisions of Sec. 2-517 (a) of the Azusa Municipal Code and increase
BPO 038369, not to exceed $100,000.
FISCAL IMPACT:
Funding for this request can be addressed via Economic and Community Development’s Account Number
1035611000-6399.
Prepared by:
Jose D. Jimenez
Director of Economic
& Community Development
Fiscal Review by: Reviewed and Approved by:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager