The URL can be used to link to this page

Home My WebLink About05 Library LIBRARY General Services Youth and Outreach Services Grant Services 149 THIS PAGE INTENTIONALLY LEFT BLANK 150 LIBRARY GENERAL LIBRARY SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: General Library Services is a division of the Azusa City Public Library Department. The Library Department is responsible for meeting the information needs of all Azusa residents. This is accomplished through a variety of library programming, a relevant print and audio visual collection, reference and reader’s advisory assistance, outreach and author programs, library services to youth and teens, and specialized services. Library programs and specialized services support the pursuit of lifelong learning, academic success, and computer literacy through its computer and Internet public access program. The library welcomes diversity with culturally appropriate services and a helpful, friendly, expert bilingual staff. STRATEGIC GOALS: • Assist in the development of plans for a new public library facility. • Make cosmetic improvements to the existing facility interior and exterior to ensure a welcoming environment and to enhance efficiency. • Fill critical vacancies, realign staff positions to meet new or projected needs, and train staff. • Keep the library in the forefront of new technologies, trends and introduce new formats where appropriate. • Identify revenue streams and apply for grant funds for programs that meet resident needs. • Continue to provide quality services and programs that meet the needs of Azusa residents. • Create monitoring mechanisms to ensure that expenditures are consistent with the library’s program. FY 09-10 PROGRAM HIGHLIGHTS: • Train and develop staff in the areas of customer service, productivity, marketing, planning and team building. • In order to help create a community that reads, the Library will maintain quality programs and service levels and Introduce new electronic formats or services where appropriate. A One Book, One City program will be introduced. • Align library support groups to work closer, such as sharing goals and initiatives among the Friends of the Library, Library Commission and foundation groups. • Continue bookmobile service to underserved areas with emphasis on preschoolers, teens, parents, and the Spanish speaking community. • Support citywide initiatives, disseminate information on new developments in the city, and continue a library presence within the community at citywide events. 151 Budget Division: LIBRARY - GENERAL FY 08-09 FY 09-10 FY 08-09 FY 09-10 FY 08-09 FY 09-10 FY 08-09 FY 09-10 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages Director of Library 1.00 1.00 $105,195 $105,195 Librarian 1,629 1,485 $35,780 $37,570 Assistant City Librarian 1.00 1.00 83,480 85,775 Library Aide 7,780 7,780 86,080 87,250 Senior Librarian 1.00 2.00 57,045 113,410 Library Assistant I 1,040 1,040 14,405 11,875 Librarian II/Lib Systems Tech 1.00 1.00 52,620 54,595 Library Page 2,959 2,959 32,820 31,510 Library Circulation Supervisor 1.00 1.00 53,540 52,855 Office Specialist I 1,040 1,040 16,905 17,390 Librarian 1.00 0.00 51,325 0 Sr Office Specialist 1,040 1,040 19,475 20,960 Senior Office Specialist 1.00 1.00 50,690 52,510 Library Assistant III 3.00 3.00 133,480 140,560 TOTAL 10.00 10.00 $587,375 $604,900 TOTAL 15,488 15,344 $205,465 $206,555 Full Time Positions Part Time Positions 152 BUDGET UNIT:1030511000 LIBRARY - GENERAL DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED VARIANCE Acct. #06-07 07-08 08-09 09-10 PERSONNEL 6003 Salaries/Regular 379,612 398,348 587,375 604,900 17,525 6006 Salaries/Temp & Part Time 159,682 202,052 205,465 206,555 1,090 6015 Salaries/Vacation 11,854 25,009 - - - 6024 Salaries/Sick Leave 13,371 23,711 - - - 6027 Salaries/Bereavement 1,018 - - - - 6033 Overtime Pay/Premium 1,104 1,541 - - - 6045 Salaries/Education Incentive 1,456 2,918 2,905 2,905 - 6048 Salaries/Language Pay 6,465 8,886 10,000 9,585 (415) 6063 Salaries/Jury Duty 201 202 - - - 6072 Salaries/Injury - 167 - - - 6101 PERS/Employee Contribution 33,250 37,701 45,305 46,785 1,480 6105 PERS/Employer Contribution 57,303 67,205 77,625 78,065 440 6109 PARS/Employer 4,027 5,779 10,560 11,425 865 6125 FICA/Employer Contrib/Med 9,588 11,005 13,305 14,040 735 6133 Retiree Health Premium Reimb 2,707 3,272 3,550 3,550 - 6140 Life Insurance Allocation 2,008 2,167 2,130 1,735 (395) 6155 Workers' Comp Allocation 23,153 26,594 32,110 32,960 850 6160 LTD Insurance Allocation 4,267 4,705 6,000 4,705 (1,295) 6165 Unemployment Allocation 622 713 920 960 40 6175 Benefits/Flex Plan 90,654 103,177 138,075 144,430 6,355 6180 Deferred Comp/Employer Paid 4,169 5,400 7,140 7,200 60 PERSONNEL SUBTOTAL 806,511 930,551 1,142,465 1,169,800 27,335 153 Cost 1030511000 6220 $3,000 6230 $6,000 6235 $3,000 6493 $4,500 6496 $9,500 6503 $47,000 6504 $9,000 6506 $7,600 6530 $14,000 6570 $2,000 6572 $6,000 6625 $10,000 6846 $2,000 LIBRARY - GENERAL SERVICES ACTIVITY DETAIL Account Number Description Training Schools - Staff training workshops from MCLS (cooperative lib system), UCLA Friday Forums, InfoPeople Project (online), from the California State Library, new supervisor training, training for new and continuing staff, and from other Dues/Subscriptions - Membership in the MCLS Cooperative ($4,500), American Library Association, California Library Association, Public Library Association, Assoc. of Lib.Trustees & Commissioners, etc. ($1,500) Meeting/Conferences - Annual conference attendance at the California Library Association ($2,400, and regional library workshops ($600). Outside Services & Repairs - Movie Licensing (for public performance rights for feature films), professional library consultant, Library Associates temp agency, Ricoh copier maintenance, Library Associates, 3M Book Detection maintenance ($1,200), Airgas ($300) Outside Processing - OCLC Catalog Utility (about $5,000), new library card supplier, other library supplies, special printing services, contracting out of copy cataloging services. Periodicals - Subscription to EBSCO Vendor ($7,300), and other magazine subscriptions. Books - Print materials for the public library collection, standing orders from Baker & Taylor, Gale, Nolo Press, Bowker, Westlaw. Ordering of library books from Brodart, Ingram, and Quality Books. More is needed int he collection for best sellers, self help, job & resume writing, Spanish language, and bilingual materials. Computer Software/CD Roms - Baker & Taylor online ordering ($2,200), Califa Group ($3,200), software products, technology upgrades, Reference Databases ($3,500), job search databases, public access software, etc. Office Supplies - Book detection strips, book covers, book tape and other office supplies to maintain library operations. Also pays for bookends, book display materials, notebooks, binders, etc. Program Expense - Performers for adult and family fun programs & author series ($5,000), promotional items for national library week ($1,000), display materials ($500), give-away incentives, Golden Days participation, Lunch at the Library & Office Furniture & Equipment - shelving units, office chairs, tables, file cabinets, computer tables, and workstations. Computer Peripherals - printers, monitors, and other accessories for computers. Computer Hardware - as needed for library operations or public service. 154 BUDGET UNIT:1030511000 LIBRARY - GENERAL DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED VARIANCE Acct. #06-07 07-08 08-09 09-10 OPERATIONS 6220 Training Schools 75 1,634 4,000 3,000 (1,000) 6230 Dues & Subscriptions 6,139 7,089 7,150 6,000 (1,150) 6235 Meetings & Conferences 857 2,109 3,000 3,000 - 6240 Mileage Reimbursement 465 839 1,000 1,000 - 6405 Commission Meetings Expense 1,175 1,003 1,500 1,500 - 6493 Outside Services & Repairs 60,411 42,721 13,000 4,500 (8,500) 6496 Outside Processing 5,118 4,293 5,500 9,500 4,000 6503 Books 99,136 87,207 55,500 47,000 (8,500) 6504 Computer Software/Licensing 6,604 9,032 14,400 9,000 (5,400) 6506 Periodicals 7,758 9,160 7,000 7,600 600 6512 Audio Recordings 3,036 7,472 7,500 7,500 - 6515 Films & Video Recordings 4,975 8,105 7,500 7,500 - 6518 Postage 147 261 750 750 - 6530 Office Supplies 11,587 13,627 14,100 14,000 (100) 6536 Supplies/Reprographics 3,895 806 3,600 3,600 - 6539 Printing, Binding & Duplicating 2,193 2,269 1,000 1,000 - 6551 Fuel and Oil - 52 - - - 6563 Supplies/Special 414 1,013 850 850 - 6569 Small Equipment 1,584 1,495 1,500 1,500 - 6570 Computer Peripherals/Misc - 675 5,000 2,000 (3,000) 6572 Office Furniture & Equipment 6,669 14,487 17,000 6,000 (11,000) 6601 Advertising Expense - 501 500 500 - 6625 Program Expense 4,908 6,609 11,500 10,000 (1,500) 6835 Maint & Repair/Equipment - 134 2,000 2,000 - 6846 Computer Hardware Maint/Repair - - - 2,000 2,000 6910 Utilities/Natural Gas 21,751 25,665 21,400 22,400 1,000 6915 Utilities/Telephone 1,568 1,943 2,020 2,020 - 7080 Refund - - 200 200 - OPERATIONS SUBTOTAL 250,465 250,202 208,470 175,920 (32,550) GENERAL FUND TOTAL: 1,056,976 1,180,753 1,350,935 1,345,720 (5,215) 155 THIS PAGE INTENTIONALLY LEFT BLANK 156 LIBRARY YOUTH AND OUTREACH SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: Library Youth & Outreach Services is a service division within the Azusa City Public Library Department. Youth Services staff plans and executes library programs and services to meet the informational and recreational needs of Azusa’s youth and teens. This is accomplished through a variety of programs and services such as story times, bookmobile outreach, initiatives to support reading, literacy, reading readiness and improvement. Additionally, Youth Services staff works closely with the local schools to support curriculum needs and homework assignments. This division also markets the library to new users, promotes literacy, and reading initiatives within the Azusa community. STRATEGIC GOALS: • Provide a welcoming Youth Services section in the library to ensure a continued high level of customer service for Azusa’s youth and to develop an environment that promotes reading. • Maintain community outreach to the schools about library programs for youth and continue positive relations with the local school district. Continue participation in the Azusa Reads, Writes, Counts, and Azusa Calculates programs. • Train volunteer storytellers for the bookmobile. • Expose children storytime and appreciation of reading. • Reach out specifically to teens via the Teen Advisory Council and develop relevant programming. . FY 09-10 PROGRAM HIGHLIGHTS: • Provide reference and readers’ advisory service for youth via the youth services desk for at least 90% of the afternoon hours from Monday through Thursday. • Maintain on-going programs such as moonlight & preschool storytimes, Family Fun Series, displays, and develop a strategy for library visits to the schools or to preschool sites. • Continue to plan and develop programs that promote reading such as displays, book talks for children, National Library Week, Readers Are Leaders, etc. • Participate in delivery of service via bookmobile service for and make recommendations on collection development, storytime activities, training and recruitment of storytime volunteers. • Conduct at least 4 meetings of the Teen Advisory Council (TAC). • Complete the first year of operation of the Library Bookmobile and evaluate its effectiveness and efficiency. • Maintain a current and relevant children’s collection of print materials via a collection development plan. 157 Cost 1030513000 6230 $150 6235 $300 6503 $23,000 6530 $1,050 6539 $400 6625 $3,000 6825 $500 6846 $2,700 Maintenance & Repairs/Vehicles - Costs to maintain Bookmobile van Program Expense - Allows for approximately 9 performers (avg. $350 ea) for last Tuesday of the Month family i LIBRARY - YOUTH AND OUTREACH SERVICES ACTIVITY DETAIL Account Number Description Dues/Subscriptions - California Library Association dues Meeting/Conferences - MCLS cooperative workshops and training sessions Books - Print Materials Youth Services Collection. Represents at least 45% spending on print materials for children which is commensurate with lbirary circulation patterns. Office Supplies - Supplies such as cosntructin & butcher paper, scissors, etc. for Youth Services and Bookmobile van Computer Hardware - Computers in youth section. Printing, Binding & Duplicating - Printing for flyers for programs 158 BUDGET UNIT: 1030513000 LIBRARY - YOUTH AND OUTREACH SERVICES DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #06-07 07-08 08-09 09-10 VARIANCE OPERATIONS 6230 Dues & Subscriptions 110 - 150 150 - 6235 Meetings & Conferences 75 - 100 300 200 6493 Outside Services & Repairs 59 - - - - 6503 Books - 925 5,000 23,000 18,000 6530 Office Supplies 1,340 1,124 1,000 1,050 50 6536 Supplies/Reprographics - - 200 - (200) 6539 Printing, Binding & Duplicating 12 832 200 400 200 6625 Program Expense 802 1,380 1,500 3,000 1,500 6825 Maintenance & Repairs/Vehicles - - 500 500 - 6846 Computer Hardware Maint/Repair - - - 2,700 2,700 OPERATIONS SUBTOTAL 2,398 4,262 8,650 31,100 22,450 GENERAL FUND TOTAL:2,398 4,262 8,650 31,100 22,450 159 THIS PAGE INTENTIONALLY LEFT BLANK 160 LIBRARY GRANT SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: Library Grant Services is a funding division within the Library Department. Under this division, the library manages its grant funds for state Public Library Foundation Fund (PLF), Canyon City Foundation grants, other grants, and restricted donations to the City Library. STRATEGIC GOALS: • Adequately manage grant accounts and appropriately recognize donors. • Ensure that grant donations and programs are meeting resident informational and recreational needs. • Continue to identify new grant sources. FY 09-10 PROGRAM HIGHLIGHTS: • Use grant funds to support the Summer Reading Program’s performers, end of program celebration, and reading incentives. • Use grant funds to support new services or existing operations. • Seek grant funding to continue operation of the Azusa City Library Bookmobile. 161 BUDGET UNIT:VARIOUS LIBRARY - GRANTS DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #06-07 07-08 08-09 09-10 VARIANCE OPERATIONS PUBLIC LIBRARY FUNDS GRANT 6240 Mileage Reimbursement 141 - - - - 6493 Outside Services and Repairs - 58,500 36,390 15,000 (21,390) 6503 Books - - 5,000 2,000 (3,000) 6504 Computer Software/Licensing - - 5,000 5,000 - 6530 Office Supplies (133) - - - - 6563 Supplies/Special 9 - - - - 6572 Office Furniture & Equipment - 17,427 30,000 30,000 - 6625 Program Expense 650 - - - - 6915 Utilities/Telephone 293 - - - - SUBTOTAL 960 75,927 76,390 52,000 (24,390) GATES FOUNDATION 6570 Computer Peripherals/Misc 8,358 - 1,645 1,645 - SUBTOTAL 8,358 - 1,645 1,645 - YOUTH AND OUTREACH 6493 Outside Services and Repairs - - - 1,300 1,300 6503 Books - - - 6,000 6,000 6512 Audio Materials - - - 1,500 1,500 6515 Films and Video Recordings - - - 3,000 3,000 6530 Office Supplies - - - 1,000 1,000 6539 Printing, Binding & Duplicating - - - 1,000 1,000 6551 Fuel and Oil - - - 700 700 6572 Office Furniture & Equipment - - - 800 800 6625 Program Expense - - - 5,000 5,000 6835 Maintenance & Repair -tune ups - - - 1,000 1,000 6915 Utilities/Telephone - - - 600 600 SUBTOTAL - - - 21,900 21,900 YOUTH PROGRAMS 6625 Program Expense 546 2,113 2,500 2,500 - SUBTOTAL 546 2,113 2,500 2,500 - 162 BUDGET UNIT:VARIOUS LIBRARY - GRANTS DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #06-07 07-08 08-09 09-10 VARIANCE SUMMER READING PROGRAM #2 6625 Program Expense 5,863 4,730 5,000 5,000 - SUBTOTAL 5,863 4,730 5,000 5,000 - OPERATIONS SUBTOTAL 15,727 82,770 85,535 83,045 (2,490) LIBRARY GRANT FUNDS TOTAL: 15,727 82,770 85,535 83,045 (2,490) 163 THIS PAGE INTENTIONALLY LEFT BLANK 164