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Home My WebLink About06 LibraryLIBRARY General Services Youth and Outreach Services Grant Services 153 THIS PAGE INTENTIONALLY LEFT BLANK 154 LIBRARY GENERAL LIBRARY SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: General Library Services is a division of the Azusa City Public Library Department. The Library Department is responsible for meeting the information needs of all Azusa residents. This is accomplished through library programming, a relevant print and audio visual collection, reference and reader’s advisory assistance, outreach services, cultural programs, library services to youth and teens, and specialized services. Library programs and specialized services support the pursuit of lifelong learning, academic success, and computer literacy through its computer and Internet public access program. The library welcomes diversity with culturally appropriate services, and a helpful and expert bilingual staff. STRATEGIC GOALS: • Assist in the development of plans for a new public library facility. • Make cosmetic improvements to the existing facility interior and exterior to ensure a welcoming environment and to enhance efficiency. • Fill critical vacancies, realign staff positions to meet new or projected needs, and train staff. • Keep the library in the forefront of new technologies, trends and introduce new formats where appropriate. • Identify revenue streams and apply for grant funds for programs that meet resident needs. • Continue to provide quality services and programs that meet the needs of Azusa residents. • Create monitoring mechanisms to ensure that expenditures are consistent with the library’s program. FY 10-11 PROGRAM HIGHLIGHTS: • Train and develop staff in the areas of customer service, productivity, marketing, planning and team building. • In order to help create a community that reads, the Library will maintain quality programs and service levels, and introduce new electronic formats or services where appropriate. A One Book, One City program will be introduced. • Work closely with library support groups, including the Friends of the Library, Library Commission and foundation groups to achieve mutual goals. • Continue bookmobile service to underserved areas with emphasis on preschoolers, teens, parents, and the Spanish speaking community. • Support citywide initiatives, disseminate information on new developments in the city, and continue a library presence within the community at citywide events. 155 Budget Division: LIBRARY - GENERAL FY 09-10 FY 10-11 FY 09-10 FY 10-11 FY 09-10 FY 10-11 FY 09-10 FY 10-11 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages Director of Library 1.00 1.00 $125,000 $125,000 Librarian 1,485 1,485 $37,570 $36,095 Assistant City Librarian 1.00 1.00 85,775 85,775 Library Aide 7,780 7,780 87,250 92,165 Senior Librarian 2.00 2.00 113,410 120,580 Library Assistant I 1,040 1,040 11,875 13,075 Librarian II/Lib Systems Tech 1.00 1.00 54,595 57,200 Library Page 2,959 2,959 31,510 32,885 Library Circulation Supervisor 1.00 1.00 52,855 55,150 Office Specialist I 1,040 1,040 17,390 18,200 Senior Office Specialist 1.00 1.00 52,510 52,510 Sr Office Specialist 1,040 1,040 20,960 22,980 Library Assistant III 3.00 3.00 140,560 142,350 TOTAL 10.00 10.00 $624,705 $638,565 TOTAL 15,344 15,344 $206,555 $215,400 Full Time Positions Part Time Positions 156 BUDGET UNIT:1030511000 LIBRARY - GENERAL DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED VARIANCE Acct. #07-08 08-09 09-10 10-11 PERSONNEL 6003 Salaries/Regular 398,350 502,380 624,705 638,565 13,860 6006 Salaries/Temp & Part Time 202,050 220,525 206,555 215,400 8,845 6015 Salaries/Vacation 25,010 22,865 - - - 6024 Salaries/Sick Leave 23,710 10,265 - - - 6027 Salaries/Bereavement - 865 - - - 6033 Overtime Pay/Premium 1,540 900 - - - 6045 Salaries/Education Incentive 2,920 2,915 2,905 1,450 (1,455) 6048 Salaries/Language Pay 8,885 9,965 9,585 7,440 (2,145) 6063 Salaries/Jury Duty 200 - - - - 6069 Allowance/Vehicle - - - 5,400 5,400 6072 Salaries/Injury 165 530 - - - 6101 PERS/Employee Contribution 37,700 42,595 46,785 47,070 285 6105 PERS/Employer Contribution 67,205 72,980 78,065 77,625 (440) 6109 PARS/Employer 5,780 9,265 11,425 17,720 6,295 6125 FICA/Employer Contrib/Med 11,005 13,045 14,040 14,795 755 6133 Retiree Health Premium Reimb 3,270 3,635 3,550 3,840 290 6140 Life Insurance Allocation 2,165 1,860 1,735 1,720 (15) 6155 Workers' Comp Allocation 26,595 29,110 32,960 34,720 1,760 6160 LTD Insurance Allocation 4,705 4,505 4,705 4,975 270 6165 Unemployment Allocation 715 865 960 1,020 60 6175 Benefits/Flex Plan 103,175 113,560 144,430 151,645 7,215 6180 Deferred Comp/Employer Paid 5,400 6,060 7,200 8,280 1,080 PERSONNEL SUBTOTAL 930,545 1,068,690 1,189,605 1,231,665 42,060 157 Cost 1030511000 6220 $1,800 6230 $6,000 6235 $1,500 6493 $4,500 6496 $4,500 6503 $47,000 6504 $9,500 6506 $7,600 6530 $14,000 6570 $2,000 6572 $6,000 6625 $8,000 6846 $1,800 LIBRARY - GENERAL SERVICES ACTIVITY DETAIL Account Number Description Training Schools - Staff training workshops from MCLS (cooperative lib system), UCLA Friday Forums, InfoPeople Project (online), from the California State Library, new supervisor training, training for new and continuing staff, and from other vendors, and one-time on site training from Sirsi for the new Acquisitions accounting module) Dues/Subscriptions - Membership in the MCLS Cooperative ($4,500), American Library Association, California Library Association, Public Library Association, Association of Library Trustees & Commissioners, etc. ($1,500) Meeting/Conferences - Annual conference attendance at the California Library Association ($1,200) and regional library workshops ($300) Outside Services & Repairs - Movie Licensing (for public performance rights for feature films), professional library consultant, Library Associates temp agency, Ricoh copier maintenance, Library Associates, 3M Book Detection maintenance ($1,200), Airgas ($300) Outside Processing - OCLC Catalog Utility Periodicals - Subscription to EBSCO Vendor ($7,300), and other magazine subscriptions Books - Print materials for the public library collection, standing orders from Baker & Taylor, Gale, Nolo Press, Bowker, Westlaw. Ordering of library books from Brodart, Ingram, and Quality Books. Includes approximately $7,000 of in outsourced cataloging and processing fees. Computer Software/Licensing - Baker & Taylor online ordering ($2,200), Califa Group ($3,200), software products, technology upgrades, Reference Databases ($3,500), job search databases, public access software, etc. Office Supplies - Book detection strips, book covers, book tape and other office supplies to maintain library operations. Also pays for bookends, book display materials, notebooks, binders, etc. Program Expense - Performers for adult and family fun programs & author series, promotional items for national library week, display materials, give-away incentives, Golden Days participation, Lunch at the Library & Knitting Club, and other programs Office Furniture & Equipment - Shelving units, office chairs, tables, file cabinets, computer tables, and workstations Computer Peripherals - Printers, monitors, and other accessories for computers Computer Hardware - As needed for library operations or public service 158 BUDGET UNIT:1030511000 LIBRARY - GENERAL DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED VARIANCE Acct. #07-08 08-09 09-10 10-11 OPERATIONS 6220 Training Schools 1,635 1,425 3,000 1,800 (1,200) 6230 Dues & Subscriptions 7,090 5,400 6,000 6,000 - 6235 Meetings & Conferences 2,110 2,540 3,000 1,500 (1,500) 6240 Mileage Reimbursement 840 730 1,000 1,200 200 6301 Legal Fees - 840 - - - 6405 Commission Meetings Expense 1,005 725 1,500 1,500 - 6493 Outside Services & Repairs 42,720 10,585 4,500 4,500 - 6496 Outside Processing 4,295 7,110 9,500 4,500 (5,000) 6503 Books 87,205 76,665 47,000 47,000 - 6504 Computer Software/Licensing 9,030 7,080 9,000 9,500 500 6506 Periodicals 9,160 8,145 7,600 7,600 - 6512 Audio Recordings 7,470 4,780 7,500 7,500 - 6515 Films & Video Recordings 8,105 6,805 7,500 7,500 - 6518 Postage 260 70 750 450 (300) 6530 Office Supplies 13,625 14,000 14,000 14,000 - 6536 Supplies/Reprographics 805 3,345 3,600 3,600 - 6539 Printing, Binding & Duplicating 2,270 2,925 1,000 730 (270) 6551 Fuel and Oil 50 - - - - 6563 Supplies/Special 1,015 910 850 1,600 750 6569 Small Equipment 1,495 2,145 1,500 1,500 - 6570 Computer Peripherals/Misc 675 2,135 2,000 2,000 - 6572 Office Furniture & Equipment 14,490 12,085 6,000 6,000 - 6601 Advertising Expense 500 595 500 - (500) 6620 Recordation Expense - 35 - - - 6625 Program Expense 6,610 7,045 10,000 8,000 (2,000) 6835 Maint & Repair/Equipment 135 - 2,000 1,800 (200) 6846 Computer Hardware Maint/Repair - - 2,000 1,800 (200) 6910 Utilities/Natural Gas 25,665 28,020 22,400 22,400 - 6915 Utilities/Telephone 1,945 1,960 2,020 2,020 - 7009 Bank Service Charge - - 500 400 (100) 7080 Refund - 125 200 175 (25) OPERATIONS SUBTOTAL 250,205 208,225 176,420 166,575 (9,845) GENERAL FUND TOTAL: 1,180,750 1,276,915 1,366,025 1,398,240 32,215 159 THIS PAGE INTENTIONALLY LEFT BLANK 160 LIBRARY YOUTH AND OUTREACH SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: Library Youth & Outreach Services is a division within the Azusa City Public Library Department. Youth Services staff plans and executes library programs and provides services to meet the informational and recreational needs of Azusa’s children and teens. This is accomplished through storytimes and other programs; bookmobile outreach; and initiatives to support reading, literacy, and reading readiness. Youth Services staff works closely with the local schools to support curriculum needs and homework assignments. This division also markets the library to new users. STRATEGIC GOALS: • Provide a welcoming Youth Services section and a high level of customer service to Azusa’s youth as part of an environment that promotes literacy and reading. • Offer community outreach to the schools and maintain positive relations with the local school district. Continue participation in the Azusa Reads, Writes, Counts, and Azusa Calculates programs. • Train volunteer storytellers for the bookmobile. • Offer literature-based programs to children of all ages to promote a love and appreciation of books and reading. • Reach out to teens through the Teen Advisory Council and relevant programming. FY 10-11 PROGRAM HIGHLIGHTS: • Provide reference and readers’ advisory service via the youth services desk for at least 90% of the afternoon hours Monday through Thursday. • Maintain on-going programs such as Moonlight & Preschool Storytimes, Family Fun Series, and Summer Reading Program. Conduct library visits to schools and preschools. • Continue to plan and develop programs that promote reading, such as displays, book talks for children, National Library Week’s Readers Are Leaders, etc. • Participate in delivery of service via bookmobile by making recommendations on collection development, storytime activities, and the training and recruitment of storytime volunteers. Evaluate the effectiveness and efficiency of the bookmobile. • Conduct at least 4 meetings of the Teen Advisory Council (TAC). • Maintain current and relevant youth collections through a formal collection development plan. 161 Cost 1030513000 6503 $23,000 6530 $780 6539 $400 6625 $3,000 6825 $500 LIBRARY - YOUTH AND OUTREACH SERVICES ACTIVITY DETAIL Account Number Description Books - Print Materials Youth Services Collection. Represents at least 45% spending on print materials for children which is commensurate with library circulation patterns. Includes out-sourced cataloging and processing costs of approximately $3,450. Office Supplies - Supplies such as construction & butcher paper, scissors, etc. for Youth Services and Bookmobile van Printing, Binding & Duplicating - Printing for flyers for programs Program Expense - Allows for approximately 9 performers (avg. $350 ea) for last Tuesday of the Month family programming Maintenance & Repairs/Vehicles - Costs to maintain Bookmobile van 162 BUDGET UNIT: 1030513000 LIBRARY - YOUTH AND OUTREACH SERVICES DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #07-08 08-09 09-10 10-11 VARIANCE OPERATIONS 6230 Dues & Subscriptions - - 150 - (150) 6235 Meetings & Conferences - - 300 - (300) 6503 Books 925 5,530 23,000 23,000 - 6530 Office Supplies 1,125 1,765 1,050 780 (270) 6539 Printing, Binding & Duplicating 830 250 400 400 - 6563 Supplies/Special - 235 - - - 6625 Program Expense 1,380 265 3,000 3,000 - 6825 Maintenance & Repairs/Vehicles - - 500 500 - 6846 Computer Hardware Maint/Repair - - 2,700 - (2,700) OPERATIONS SUBTOTAL 4,260 8,045 31,100 27,680 (3,420) GENERAL FUND TOTAL:4,260 8,045 31,100 27,680 (3,420) 163 THIS PAGE INTENTIONALLY LEFT BLANK 164 LIBRARY GRANT SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: Library Grant Services is a funding division within the Library Department. Under this division, the Library manages its grant funds for State Public Library Foundation Fund (PLF) and other grants and restricted donations to the City Library. STRATEGIC GOALS: • Adequately manage grant accounts and appropriately recognize donors. • Ensure that grant donations and programs are meeting resident informational and recreational needs. • Continue to identify new grant sources. FY 10-11 PROGRAM HIGHLIGHTS: • Use grant funds to support the Summer Reading Program’s performers, end-of-program celebration, and reading incentives. • Use grant funds to support new services and existing operations. • Seek grant funding to continue and expand the operation of the Azusa City Library Bookmobile. 165 BUDGET UNIT:VARIOUS LIBRARY - GRANTS DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #07-08 08-09 09-10 10-11 VARIANCE OPERATIONS PUBLIC LIBRARY FUNDS GRANT 6493 Outside Services and Repairs 58,500 10,095 15,000 12,000 (3,000) 6503 Books - 8,260 2,000 2,000 - 6504 Computer Software/Licensing - 4,915 5,000 4,500 (500) 6530 Office Supplies - 155 - - - 6539 Printing, Binding & Duplicating - 840 - - - 6572 Office Furniture & Equipment 17,425 18,475 30,000 26,500 (3,500) 6625 Program Expense - 2,720 - - - SUBTOTAL 75,925 45,460 52,000 45,000 (7,000) BOOK CLUBS 6625 Program Expense - - - 1,000 1,000 SUBTOTAL - - 1,000 1,000 GATES FOUNDATION 6570 Computer Peripherals/Misc - 1,585 1,645 500 (1,145) SUBTOTAL - 1,585 1,645 500 (1,145) YOUTH AND OUTREACH 6493 Outside Services and Repairs - - 1,300 1,300 - 6503 Books - - 6,000 6,000 - 6512 Audio Materials - - 1,500 1,500 - 6515 Films and Video Recordings - - 3,000 3,000 - 6530 Office Supplies - - 1,000 650 (350) 6539 Printing, Binding & Duplicating - - 1,000 700 (300) 6551 Fuel and Oil - - 700 - (700) 6572 Office Furniture & Equipment - - 800 800 - 6625 Program Expense - - 5,000 5,000 - 6835 Maintenance & Repair -tune ups - - 1,000 1,000 - 6915 Utilities/Telephone - - 600 600 - SUBTOTAL - - 21,900 20,550 (1,350) 166 BUDGET UNIT:VARIOUS LIBRARY - GRANTS DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #07-08 08-09 09-10 10-11 VARIANCE YOUTH PROGRAMS 6625 Program Expense 2,115 2,755 2,500 - (2,500) SUBTOTAL 2,115 2,755 2,500 - (2,500) SUMMER READING PROGRAM #2 6625 Program Expense 4,730 4,625 5,000 5,000 - SUBTOTAL 4,730 4,625 5,000 5,000 - OPERATIONS SUBTOTAL 82,770 54,425 83,045 72,050 (10,995) LIBRARY GRANT FUNDS TOTAL: 82,770 54,425 83,045 72,050 (10,995) 167 THIS PAGE INTENTIONALLY LEFT BLANK 168