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Home My WebLink About09 Recreation and Family Services RECREATION & FAMILY SERVICES Recreation Parks Maintenance Senior Programs Senior Nutrition Woman’s Club Renew Grant 233 THIS PAGE INTENTIONALLY LEFT BLANK 234 RECREATION AND FAMILY SERVICES RECREATION DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: Recreation is a division of the Recreation and Family Services Department responsible for a variety of activities and programs designed to meet the communities’ recreation needs. The division’s ongoing responsibilities include: adult and youth community classes, adult and youth sports, aquatics, after school playgrounds and numerous special events throughout the year. The Recreation Division also assists other city departments in the planning, set up and staff support for their community special events. STRATEGIC GOALS: • Add Adult Co-ed or Women’s Soccer Program to Adult Sports successes. • Finance and replace fence topper at GPK w/orange railing. • Create a Sunday Night Wooden Bat Baseball league to compliment current week night success. • Secure coaches and players trainings in all sports to compliment the success of the Cal Poly Volleyball Clinic in 2009 (not just the Mighty Mite programs). • Expand Teen programming to include: 4 field trips, 2 special events, 2 collaborative events with City Library, 2 civic service projects. • Net minimum of $20,000 in KCF tournament. Add 2 new gold sponsors. • Secure a minimum of 2 new sponsors for the upcoming Jr. Olympics Track Meet to assist in off-setting staff costs for the event. • Plan and organize a spring event utilizing the skate park. Gain sponsorship and support for the event. This activity would have to be fully sponsored as there is no money for new activities. • Incorporate an educational time block for Day Camp with a minimum of 4 hours a week. • Expand Recreation Swim on Saturdays from Labor Day through end of September 2010. • Research different Saturday swim lesson programs, as well as school year swim lesson / swim team programs and pool patrons for a possible 2011 implementation. • Design signage and appropriate guidelines for “Dolphin Dining Area’ by opening day of 2010 season. • Net $14,000 in sponsorship for gym floor / NRC ad campaign in 2010. • Transition Jr. All American out from MPK to alternative location allowing for expansion of adult baseball. • Increase revenues by 5%. Recreation program participation continues to grow. Consequently, revenues have increased due to more residents taking advantage of what the Recreation Division has to offer as they see the quality of programs and the benefits of those programs. This increase in revenue allows us to continually reinvest in these programs and further enhance them. 235 FY 09-10 PROGRAM HIGHLIGHTS: • Brought at least 2 new adult sports rental organizations into the North Recreation Center (NRC). • Supervised purchase and installation of outside marquee at Memorial Park utilizing only non-general funds. • Incorporated new Day Camp logo into all marketing materials and t-shirts. • Hosted grand 60th Anniversary Celebration of Memorial Park as a kickoff to successful summer concert series. • Celebrated City of Azusa Day at Dodger Stadium, coordinating tickets and transportation for more than 1,200 residents. • Implemented new 40-minute swim lesson program into Summer Aquatics Program. • Eliminated morning swim team and shifted resources to add a community requested evening of recreation swim to the Summer Aquatics Program. • Reduced off-season maintenance budget by 20%. • Secured off-season pool rental tenant (APU). • Replaced scoreboard at Memorial Park NW field with funds procured through the annual gymnasium floor ad campaign. • Received SCMAF Outstanding New Sports Facility in 2009 award for the Memorial Park North Recreation Center (NRC). 236 THIS PAGE INTENTIONALLY LEFT BLANK 237 Budget Division: RECREATION AND FAMILY SERVICES - RECREATION FY 09-10 FY 10-11 FY 09-10 FY 10-11 FY 09-10 FY 10-11 FY 09-10 FY 10-11 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages Director of Recreation & Family Serv 1.00 1.00 $135,370 $135,370 Pool Manager 707 700 $12,955 $12,825 Recreation Superintendent 1.00 1.00 73,830 77,325 Asst Rec Leader 11,044 11,149 117,305 111,880 Administrative Secretary 1.00 1.00 60,775 61,675 Instructor Guard 5,720 5,720 61,995 67,560 Senior Office Specialist I 1.00 1.00 50,410 50,410 Lifeguard 3,120 3,120 31,185 32,430 Recreation Supervisor(a)0.05 0.05 3,050 3,200 Asst Pool Manager 478 480 6,590 7,290 Recreation Coordinator 1.00 1.00 41,250 41,250 Recreation Aide 2,631 2,631 24,415 24,885 Recreation Leader 11,914 11,418 157,210 154,205 Sr Rec Leader 2,205 910 40,990 17,700 Sr Instruc Guard 478 478 5,405 5,960 (a) .45 FTE Senior Activities, .45 FTE Senior Nutrition, .05 FTE Woman's Club Rec Leader(Hol/Smm)0 537 0 7,380 TOTAL 5.05 5.05 $364,685 $369,230 TOTAL 38,298 37,144 $458,050 $442,115 Full Time Positions Part Time Positions 238 BUDGET UNIT:1025410000 RECREATION & FAMILY SERV - RECREATION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #07-08 08-09 09-10 10-11 VARIANCE PERSONNEL 6003 Salaries/Regular 271,060 288,500 364,685 369,230 4,545 6006 Salaries/Temp & Part Time 482,400 524,715 458,050 442,115 (15,935) 6012 Salaries/Comp-Time 1,385 3,315 - - - 6015 Salaries/Vacation 8,140 9,020 - - - 6024 Salaries/Sick Leave 6,600 5,955 - - - 6033 Overtime Pay/Premium 1,685 3,095 - - - 6048 Salaries/Language Pay 2,650 2,455 2,690 2,400 (290) 6060 Special Event Pay 3,440 4,975 - - - 6063 Salaries/Jury Duty 45 - - - - 6069 Allowance/Vehicle 5,425 5,425 5,400 5,400 - 6101 PERS/Employee Contribution 37,865 40,465 41,645 41,405 (240) 6105 PERS/Employer Contribution 67,280 69,105 65,190 68,000 2,810 6109 PARS/Employer 13,235 16,760 24,245 19,945 (4,300) 6125 FICA/Employer Contrib/Med 8,770 9,385 9,170 11,030 1,860 6133 Retiree Health Premium Reimb 2,170 2,425 2,365 2,565 200 6140 Life Insurance Allocation 1,370 1,140 985 1,005 20 6155 Workers' Comp Allocation 30,910 33,435 32,280 33,615 1,335 6160 LTD Insurance Allocation 3,020 2,850 2,660 2,870 210 6165 Unemployment Allocation 780 840 870 905 35 6175 Benefits/Flex Plan 54,530 56,095 67,850 77,530 9,680 6180 Deferred Comp/Employer Paid 4,005 4,025 5,380 5,605 225 6199 Benefits/Other - - 40,560 - (40,560) PERSONNEL SUBTOTAL 1,006,765 1,083,980 1,124,025 1,083,620 (40,405) 239 Cost 1025410000 6220 $300 6230 $700 6235 $1,000 6493 $40,000 6563 Supplies/Special - Pool supplies and miscellaneous $20,000 6569 Small Equipment - Pool equipment (Aquatics reimb.)$5,130 6625 $83,900 Dues and Subscriptions - Professional association dues (CPRS, SCMAF, State Boards and Commissions) Program Expense - Team and staff uniforms; program T-shirts; day camp materials, supplies and crafts; program signs and banners; event materials, supplies and setup costs; field trip expenses; trophies; miscellaneous program costs RECREATION AND FAMILY SERVICES - RECREATION ACTIVITY DETAIL Account Number Description Outside Svcs & Repairs - Pool maintenance, Youth Banquets, Golden Days, DJ services, Day Camp trips, Pool services (Aquatic reimb.) Training Schools - School of Pool Operators Meeting/Conferences - CPRS Conference $700; Aquatics Conference $300 240 BUDGET UNIT:1025410000 RECREATION & FAMILY SERV - RECREATION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #07-08 08-09 09-10 10-11 VARIANCE OPERATIONS 6201 Uniforms & Laundry 990 3,050 1,800 1,800 - 6220 Training Schools 690 1,385 300 300 - 6230 Dues & Subscriptions 880 800 700 700 - 6235 Meetings & Conferences 715 1,260 1,000 1,000 - 6399 Professional Services/Other - 3,000 - - - 6405 Commission Meetings Expense 2,350 2,075 3,000 3,000 - 6440 Class Instruction Fees 8,055 9,885 6,950 6,000 (950) 6445 Officiating Fees 14,265 12,605 12,000 12,000 - 6493 Outside Services & Repairs 36,670 36,320 65,000 40,000 (25,000) 6518 Postage - 255 200 - (200) 6530 Office Supplies 8,710 9,800 5,000 5,200 200 6539 Printing, Binding & Duplicating 3,175 7,975 13,000 10,000 (3,000) 6551 Fuel and Oil 20,150 - 5,500 3,000 (2,500) 6554 Supplies/Custodial & Cleaning 855 70 6,900 6,000 (900) 6560 Repair Parts - 10 - - - 6563 Supplies/Special 19,380 20,755 17,960 20,000 2,040 6566 Small Tools 70 - - - - 6569 Small Equipment 4,725 4,120 6,130 5,130 (1,000) 6601 Advertising Expense 16,120 17,155 10,000 11,500 1,500 6602 Concerts 9,645 16,425 15,000 15,000 - 6625 Program Expense 105,700 127,080 80,000 83,900 3,900 6805 Maintenance/Land Improvement 5 220 - - - 6825 Maint & Repair / Vehicle 215 35 1,000 500 (500) 6835 Maint & Repair/Equipment 3,200 4,625 5,690 4,000 (1,690) 6910 Utilities/Natural Gas 5,570 2,675 8,400 10,000 1,600 6915 Utilities/Telephone 5,145 5,170 9,400 9,400 - 7009 Bank Service Charge - - 400 - (400) 7080 Refund - 6,850 3,100 3,000 (100) OPERATIONS SUBTOTAL 267,280 293,600 278,430 251,430 (27,000) GENERAL FUND TOTAL: 1,274,045 1,377,580 1,402,455 1,335,050 (67,405) 241 THIS PAGE INTENTIONALLY LEFT BLANK 242 RECREATION AND FAMILY SERVICES PARKS MAINTENANCE DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Parks Division is a division of the Recreation and Family Services Department responsible for the overall maintenance of 56(+) acres of park land which includes 42 acres of turf area. Responsible for the supervision of 4.5 miles of center medians under a landscape maintenance contract, as well as the maintenance of the City’s Urban Forest Program which features approximately 12,000 trees. The division is also responsible for project management in all of the departments’ park improvements. STRATEGIC GOALS: • Add new picnic shelter and amenities at Slauson Park. • Complete ADA Concrete Replacement Project at Northside Park. • Replace fence cover at NRC. • Complete the following projects pending security of funding: • Restroom Replacement (Zacatecas Park) • Playground Equipment Replacement (Zacatecas Park) • Playground Equipment Replacement (NPK - North) • Playground Equipment Replacement (NPK – South) • Walking Path (Canyon Park) • Driveway Gates & Pilasters (Pioneer Park) • Driveway Gates & Pilasters (Memorial Park) – Three Entrances / Exists • ADA Concrete Improvements (Pioneer Park) • Picnic Shelter Security Lighting (Zacatecas Park) • Implement a comprehensive playground inspection program with monthly and yearly documented inspection. • Complete Canyon Park Waling Path. • Take Department lead on NRC Community Gardens Project collaborative effort. • Secure Tree City USA Designation for 7th consecutive year. • Storage stalls for soil, sand, mulch, rick dust, etc. at rear of NRC. • AQMD tree planting project. • Assist in the management and oversight toward the completion of Rosedale Park systems including the “Joint Use Park” Agreement with AUSD. • Assist with the Rivers and Mountains Conservancy in the planning and budgeting of the “River Park” facility in Azusa Canyon. • Establish and implement a plan for a “community garden” project. • Complete all CIP Projects minimizing change orders or cost increases to no more than 10% of total project budget. 243 FY 09-10 PROGRAM HIGHLIGHTS: • Installed concrete tree well covers in Downtown landscaping effort. • Completed GPK Walking Path Project. • Secured Tree City USA award for sixth straight year. • Completed NPK Recreation Room Remodel Project. • Completed NPK Athletic Field Lighting Project. • Completed NPK Picnic Shelter Lighting Project. • Completed NRC Kitchen Remodel project. • Completed NPK/ZPK Playground Climber Project. • Completed installation of new playground equipment at SPK and GPK. • Completed installation and retrowork on (2) picnic shelters at ZPK. 244 THIS PAGE INTENTIONALLY LEFT BLANK 245 Budget Division: RECREATION AND FAMILY SERVICES - PARKS MAINTENANCE FY 09-10 FY 10-11 FY 09-10 FY 10-11 FY 09-10 FY 10-11 FY 09-10 FY 10-11 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages Parks Maintenance Superintendent 1.00 1.00 $87,605 $87,605 Parks Maint Wrkr I 6,614 6,614 $106,980 $111,095 Parks Maintenance Worker III 3.00 3.00 183,225 184,125 Parks Maintenance Worker I 2.00 2.00 91,080 94,915 Urban Forester 1.00 1.00 70,780 70,780 TOTAL 7.00 7.00 $432,690 $437,425 TOTAL 6,614 6,614 $106,980 $111,095 Full Time Positions Part Time Positions 246 BUDGET UNIT:1025420000 RECREATION & FAMILY SERV - PARKS MAINT DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #07-08 08-09 09-10 10-11 VARIANCE PERSONNEL 6003 Salaries/Regular 330,910 368,795 432,690 437,425 4,735 6006 Salaries/Temp & Part Time 157,395 162,095 106,980 111,095 4,115 6012 Salaries/Comp-Time 5,410 3,860 - - - 6015 Salaries/Vacation 20,200 29,415 - - - 6024 Salaries/Sick Leave 8,440 9,290 - - - 6033 Overtime Pay/Premium 4,820 7,265 - - - 6048 Salaries/Language Pay 3,615 3,615 3,600 3,600 - 6060 Special Event Pay 945 - - - - 6063 Salaries/Jury Duty - 875 - - - 6072 Salaries/Injury 26,150 505 - - - 6101 PERS/Employee Contribution 37,535 39,600 36,315 37,350 1,035 6105 PERS/Employer Contribution 66,875 67,855 60,440 61,540 1,100 6109 PARS/Employer 1,915 5,050 6,415 6,500 85 6125 FICA/Employer Contrib/Med 6,010 6,355 7,725 8,035 310 6133 Retiree Health Premium Reimb 4,370 4,880 4,740 5,160 420 6140 Life Insurance Allocation 1,340 1,195 1,225 1,170 (55) 6155 Workers' Comp Allocation 22,195 23,360 21,385 22,090 705 6160 LTD Insurance Allocation 3,615 3,190 3,370 3,405 35 6165 Unemployment Allocation 580 640 620 660 40 6175 Benefits/Flex Plan 87,975 94,910 99,890 105,385 5,495 6180 Deferred Comp/Employer Paid 4,275 4,980 5,040 5,040 - PERSONNEL SUBTOTAL 794,570 837,730 790,435 808,455 18,020 247 Cost 1025420000 6215 $980 6220 $2,000 6230 $400 6235 $250 6493 $350,055 6563 $44,390 6805 $40,860 6904 $220,000 RECREATION AND FAMILY SERVICES - PARKS MAINTENANCE ACTIVITY DETAIL Account Number Description Maintenance/Land Improvement - Locks & Keys $1,500; irrigation controllers/maintenance $5,500; light fixtures/bulbs $6,000; backflow inspection/replacement $2,860; playground repairs/replacement $5,000; vandalism repair $2,000; grass seed $7,000; restroom fixtures/partitions $7,000; door replacement $4,000 Meeting/Conferences - Street Tree seminars Outside Svcs & Repairs - West Coast Arborist tree contractor $160,130-includes Street and sidewalk tree maintenance $50,000 (Gas Tax) and Palm tree trimming $9,000 (Gas Tax); Mariposa landscape and irrigation contract $164,305; TruGreen Chemlawn $14,000; Bee Removers $2,000; additional extras not included in Mariposa contract $9,620 Tuition Reimbursement - Bachelor of Science degree pursuit by Recreation Superintendent-Parks Dues/Subscriptions - Street Tree membership $200; National Parks and Recreation membership $200 Training Schools - American Trainco Maintenance Training $1,000; Recertification of Playground Safety Inspector $500; Aquatic Facility Operator Certification $500 Supplies/Special - Facility maintenance and rehabilitation (paint, BBQ replacement, basketball/tennis court nets etc.) Broken down by park: Memorial Park $5,000; Pioneer Park $4,000; Northside Park $4,000; Veteran's Freedom Park $5,000; Slauson Park $5,000; Zacatecas Park $4,000;Gladstone Park $4,000; Downtown Landscaping $ 10,000; Miscellaneous $3,390 Utilities/Other - Utility charges from Light and Water 248 BUDGET UNIT:1025420000 RECREATION & FAMILY SERV - PARKS MAINT DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #07-08 08-09 09-10 10-11 VARIANCE OPERATIONS 6201 Uniforms & Laundry 4,795 6,155 4,000 5,890 1,890 6215 Tuition Reimbursement 1,105 1,160 980 980 - 6220 Training Schools 1,120 230 2,000 2,000 - 6225 Training Materials - 90 - - 6230 Dues & Subscriptions 215 360 400 400 - 6235 Meetings & Conferences - 35 250 250 - 6253 Licenses/Certifications - 175 500 500 - 6493 Outside Services & Repairs 248,250 286,470 265,920 291,055 25,135 6493 Outside Services & Repairs - GAS TAX 62,130 57,485 59,000 59,000 - 6496 Outside Processing 925 - - - - 6530 Office Supplies 180 580 940 940 - 6548 Plants & Trees 1,255 6,525 2,200 2,200 - 6551 Fuel and Oil 7,300 24,960 24,000 20,000 (4,000) 6554 Supplies/Custodial & Cleaning 13,805 17,620 17,000 15,000 (2,000) 6560 Repair Parts 845 1,340 1,250 1,250 - 6563 Supplies/Special 44,850 52,520 44,390 44,390 - 6566 Small Tools 1,745 635 1,470 1,470 - 6569 Small Equipment 6,240 455 2,000 2,000 - 6601 Advertising Expense - 115 - - - 6625 Program Expense 350 - - - - 6805 Maintenance/Land Improvements 48,765 39,785 40,860 40,860 - 6825 Maint & Repair / Vehicle 1,050 2,035 1,920 2,920 1,000 6830 Rent/Equipment 1,435 535 2,890 1,000 (1,890) 6835 Maint & Repair/Equipment 2,790 2,680 3,000 3,000 - 6904 Utilities/Other 188,435 195,060 220,000 220,000 - 6915 Utilities/Telephone 4,195 5,515 4,600 4,600 - OPERATIONS SUBTOTAL 641,780 702,520 699,570 719,705 20,135 PARKS MAINTENANCE TOTAL: 1,436,350 1,540,250 1,490,005 1,528,160 38,155 Funding: GAS TAX FUND TOTAL: (62,130) (57,485) (59,000) (59,000) - GENERAL FUND TOTAL: (1,374,220) (1,482,765) (1,431,005) (1,469,160) 38,155 Total Funding (1,436,350) (1,540,250) (1,490,005) (1,528,160) 38,155 249 THIS PAGE INTENTIONALLY LEFT BLANK 250 RECREATION AND FAMILY SERVICES SENIOR PROGRAMS PROGRAM COMMENTARY PROGRAM DESCRIPTION: Senior Programs is a division of the Recreation and Family Services Department responsible for a variety of activities and programs designed to meet the communities’ recreation needs. The chief responsibility of the Senior Program Division is to provide programs that enhance the lives of senior citizens in Azusa. This is accomplished by offering the following: social and recreational opportunities, day trips, health information seminars, screenings, referrals, case management as well as a variety of programs specializing in celebrating special events and holidays. STRATEGIC GOALS: • Design, program and implement “Bone Builders” program in Senior Center. • Organize a senior garden for outside patio. Seek sponsorship from Home Depot., Wal-Mart, Armstrong’s, in an effort to make program self- sufficient. • Begin research on purchasing an electronic marquee for the Senior Center, similar to the newly purchased marquee at the Recreation Center. Plan fundraising activities in an effort to purchase in early 2011. • Continue to create and build on to splash events (i.e. Winter Fiesta, Cinco de Mayo, USO Dance, Wed. Night Dinner) in an effort to create greater community interest while simultaneously garnering greater familiarity and support with administration and City Council and Parks and Recreation Commission. • Add (2) fully sponsored patio events to the 2010 calendar, such as Roaring 20’s, Asian Cuisine, Monte Carlo (casino) Night, etc., to complement the following services: • Wine Tasting • Wine Tasting II • Suds and Spuds • Kentucky Derby • Plan and organize the return of the 2010 Spring Craft Fair to be held at the Senior Center with a goal of 10 crafters. Event to be held in April 2010. • Research the Senior Square patio area for outside coffee and pastry in the morning, with implementation in July 2010, contingent on completion of garden and purchase of patio furniture. The Senior Programs are housed predominately at the Azusa Senior Center, a facility that celebrated its 20th year in 2007. The facility is now integrated with intergenerational use and is used to increase revenue during “off Senior hours” through facility rentals. This revenue enhances program opportunities department wide, in addition to relieving the General Fund. 251 FY 09-10 PROGRAM HIGHLIGHTS: • Began new diabetes outreach program. • Added Kentucky Derby special event to the patio event calendar at Senior Center. • Began planning for 2010 USO theme dance at the Memorial Park North Recreation Center (NRC). 252 THIS PAGE INTENTIONALLY LEFT BLANK 253 Budget Division: RECREATION AND FAMILY SERVICES - SENIOR PROGRAMS FY 09-10 FY 10-11 FY 09-10 FY 10-11 FY 09-10 FY 10-11 FY 09-10 FY 10-11 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages Recreation Supervisor(a)0.45 0.45 $28,035 $29,440 Rec Leader 499 496 $6,470 $6,180 Office Specialist II(b)0.47 0.47 20,575 22,705 Office Spec I 0 395 0 5,645 Sr Rec Leader 0 910 0 16,060 (a) .05 FTE Recreation, .45 FTE Sr. Nutrition, .05 FTE Woman's Club (b) .46 FTE Senior Nutrition, .07 FTE Woman's Club TOTAL 0.92 0.92 $48,610 $52,145 TOTAL 499 1,801 $6,470 $27,885 Full Time Positions Part Time Positions 254 BUDGET UNIT:1025543000 RECREATION & FAMILY SRVCS-SENIOR PROG DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #07-08 08-09 09-10 10-11 VARIANCE PERSONNEL 6003 Salaries/Regular 76,135 71,015 48,610 52,145 3,535 6006 Salaries/Temp & Part Time - 24,185 6,470 27,885 21,415 6012 Salaries/Comp-Time 3,960 2,905 - - - 6015 Salaries/Vacation 550 1,160 - - - 6024 Salaries/Sick Leave 1,165 1,880 - - - 6033 Overtime Pay/Premium - 65 - - - 6048 Language Pay 685 110 325 355 30 6063 Salaries/Jury Duty 170 150 - - - 6101 PERS/Employee Contribution 5,830 7,155 5,020 3,785 (1,235) 6105 PERS/Employer Contribution 10,395 12,265 8,355 6,220 (2,135) 6109 PARS/Employer Contribution 365 50 245 270 25 6125 FICA/Employer Contrib/Med 805 835 650 1,080 430 6133 Retiree Health Premium Reimb 865 1,020 950 1,115 165 6140 Life Insurance Allocation 310 250 205 145 (60) 6155 Workers' Comp Allocation 3,305 4,060 3,100 2,430 (670) 6160 LTD Insurance Allocation 870 695 550 415 (135) 6165 Unemployment Allocation 100 125 100 70 (30) 6175 Benefits/Flex Plan 22,250 20,650 19,070 13,850 (5,220) 6180 Deferred Comp/Employer Paid 1,395 860 725 500 (225) PERSONNEL SUBTOTAL 129,155 149,435 94,375 110,265 15,890 255 Cost 1025543000 6220 $200 6230 $400 6235 $400 6493 $2,000 6625 $23,500 6840 $3,260 RECREATION AND FAMILY SERVICES - SENIOR PROGRAMS ACTIVITY DETAIL Account Number Description Rent/Office Furniture & Equip - Lease of new copy machine and projected cost of individual copies Meeting/Conferences - CPRS conference Outside Svcs & Repairs - Custodial (facility rentals) $1,000; equipment repairs (kitchen) $1,000 Dues/Subscriptions - CPRS dues; newspaper subscriptions for Senior Center Library Training Schools - CPRS workshop $100; Excel class $100 Program Expenses - Senior excursion fees $18,500; Movie rentals $240; Bunco refreshments $120; Supplies for Wednesday Night Dinners $200; Special Events $2,350; Misc $2,090 256 BUDGET UNIT:1025543000 RECREATION & FAMILY SRVCS-SENIOR PROG DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #07-08 08-09 09-10 10-11 VARIANCE OPERATIONS 6201 Uniforms and Laundry - 855 - - - 6210 Employee Awards 35 - - - - 6211 Volunteer Award - 15 - - - 6220 Training Schools - - 200 200 - 6230 Dues & Subscriptions 170 145 400 400 - 6235 Meetings & Conferences 370 175 600 400 (200) 6240 Mileage Reimbursement 15 - - - - 6430 Custodial Services 2,110 4,075 3,000 3,000 - 6493 Outside Services & Repairs 1,680 620 2,000 2,000 - 6518 Postage - 60 - 100 6530 Office Supplies 780 1,365 600 600 - 6539 Printing, Binding & Duplicating 3,025 3,520 2,900 3,100 200 6551 Fuel and Oil 225 - - - - 6563 Supplies/Special 40 75 - - - 6601 Advertising Expense 100 60 100 - (100) 6620 Recordation Expense - 80 - - 6625 Program Expense 20,140 26,500 23,500 23,500 - 6799 Insurance/Other - 35 - - - 6815 Maintenance and Repair/Buildings 80 - - - - 6835 Maintenance and Repair/Equipment - 175 - - - 6840 Rent/Office Furniture & Equipment 915 4,915 3,260 3,260 - 6904 Utilities/Other 28,685 32,935 30,000 30,000 - 6910 Utilities/Natural Gas 1,580 1,545 2,500 1,300 (1,200) 6915 Utilities/Telephone 1,770 3,560 2,300 2,300 - 7080 Refund - 1,260 2,100 200 (1,900) OPERATIONS SUBTOTAL 61,720 81,970 73,460 70,360 (3,200) GENERAL FUND TOTAL: 190,875 231,405 167,835 180,625 12,790 257 THIS PAGE INTENTIONALLY LEFT BLANK 258 RECREATION AND FAMILY SERVICES SENIOR NUTRITION PROGRAM PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Senior Nutrition Program is a division of the Recreation and Family Services Department. The chief responsibility of this division is to provide hot meals for senior residents in Azusa. This governed nutritious, well-balanced meal program is served daily at the Azusa Senior Center and delivered to homebound seniors without a family support system. STRATEGIC GOALS: • Continue to build on the success of the Wednesday Night Dinner and Nutrition Site Council sponsored Dance Program. The Senior Nutrition Program, as bound by its government funding, can only accept donations for the program. Further subsidy for this program traditionally has come from the General Fund. Failure to continue with that support would result in the demise of the program. FY 09-10 PROGRAM HIGHLIGHTS: • Continued to serve over 23,000 hot meals at the Senior Center averaging 94 per day, five days a week. • Deliver 11,444 hot meals to homebound seniors, 45 per day, five days a week in addition to some frozen meals on the weekend. • Secured Distinguished Site, Silver Thermometer and Golden Apple awards in Senior Nutrition Program from Los Angeles County. • Completed Morrison’s Catering Contract and submitted all AAA paperwork in a timely fashion in accordance with established deadlines. 259 Budget Division: RECREATION AND FAMILY SERVICES - SENIOR NUTRITION FY 09-10 FY 10-11 FY 09-10 FY 10-11 FY 09-10 FY 10-11 FY 09-10 FY 10-11 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages Recreation Supervisor(a )0.45 0.45 $28,035 $29,440 Custodian 1,310 1,244 $19,275 $18,295 Office Specialist II(b)0.46 0.46 20,135 22,220 Asst Rec Leader 308 287 3,145 2,930 Budget Analyst(c)0.10 0.10 8,365 8,365 Rec Leader 0 416 0 5,720 Home Delivered Meal Mgr 1,200 1,266 17,330 19,175 Office Specialist I 1,040 645 14,155 9,215 Site Manager 127 127 1,920 1,920 (a) .05 FTE Recreation, .45 FTE Senior Activities, .05 FTE Woman's Club (b) .47 FTE Senior Activities, .07 FTE Woman's Club (c) .60 FTE Finance, .30 FTE Admin Serv-Rosedale TOTAL 1.01 1.01 $56,535 $60,025 TOTAL 3,985 3,985 $55,825 $57,255 Full Time Positions Part Time Positions 260 BUDGET UNIT: 2125541000 RECREATION & FAM SERV- SENIOR NUTRITION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #07-08 08-09 09-10 10-11 VARIANCE PERSONNEL 6003 Salaries/Regular 60,850 34,195 56,535 60,025 3,490 6006 Salaries/Temp & Part Time 48,505 68,970 55,825 57,255 1,430 6012 Salaries/Comp-Time 685 890 - - - 6015 Salaries/Vacation 685 1,955 - - - 6024 Salaries/Sick Leave 1,125 605 - - - 6027 Salaries/Bereavement - 130 - - - 6033 Overtime Pay/Premium 350 180 - - - 6048 Salaries/Language Pay 1,170 1,555 710 745 35 6063 Salaries/Jury Duty 210 150 - - - 6088 Payroll-in Kind 38,710 42,400 36,000 44,000 8,000 6101 PERS/Employee Contribution 6,945 7,725 5,545 5,755 210 6105 PERS/Employer Contribution 12,365 13,175 9,190 9,425 235 6109 PARS/Employer 975 60 1,375 1,400 25 6125 FICA/Employer Contrib/Med 1,885 1,775 1,865 1,940 75 6133 Retiree Health Premium Reimb 1,085 1,180 1,175 1,230 55 6140 Life Insurance Allocation 240 125 165 160 (5) 6155 Workers' Comp Allocation 4,540 4,340 4,575 4,725 150 6160 LTD Insurance Allocation 675 345 450 470 20 6165 Unemployment Allocation 125 120 125 135 10 6175 Benefits/Flex Plan 14,230 9,925 14,410 15,205 795 6180 Deferred Comp/Employer Paid 1,165 435 550 550 - PERSONNEL SUBTOTAL 196,520 190,235 188,495 203,020 14,525 261 Cost 2125541000 6235 $400 6655 $105,400 RECREATION AND FAMILY SERVICES - SENIOR NUTRITION ACTIVITY DETAIL Account Number Description Meeting/Conferences - Conference on Aging Food Services Contract - Program Meals 262 BUDGET UNIT: 2125541000 RECREATION & FAM SERV- SENIOR NUTRITION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #07-08 08-09 09-10 10-11 VARIANCE OPERATIONS 6210 Employee Awards 205 - - - - 6211 Volunteer Awards 560 465 500 - (500) 6230 Dues & Subscriptions 390 295 - - - 6235 Meetings & Conferences - - 400 400 - 6240 Mileage Reimbursement 1,885 2,165 2,050 2,050 - 6518 Postage - 35 - - - 6530 Office Supplies 2,515 2,635 3,200 3,200 - 6539 Printing, Binding & Duplicating 1,430 1,945 1,600 1,600 - 6563 Supplies/Special 205 220 200 200 - 6625 Program Expenses - - - 500 500 6655 Food Services Contract 101,060 99,640 105,400 105,400 - 6910 Utilities/Natural Gas 1,580 1,310 1,100 1,100 - 6915 Utilities/Telephone 1,770 - - - - OPERATIONS SUBTOTAL 111,600 108,710 114,450 114,450 - SENIOR NUTRITION FUND TOTAL: 308,120 298,945 302,945 317,470 14,525 263 THIS PAGE INTENTIONALLY LEFT BLANK 264 RECREATION AND FAMILY SERVICES WOMAN’S CLUB DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Woman’s Club is a division of the Recreation and Family Services Department, and serves as a community facility rental program for private parties and non-profit entities. It provides an elegant setting, at a reasonable price to Azusa residents and non-residents. It features an in-house caterer, the Bashful Butler, and is home for large employee parties and club meetings. STRATEGIC GOALS: • Continue to review fees and charges to optimize revenue and cost recovery and to remain competitive in market. • Maintain high quality amenities and facility aesthetics assuring optimal service for residents and visitors to Azusa. The Woman’s Club remains a historic city gem and an aesthetically pleasing and inviting facility. Consequently, revenues have increased significantly because of increased rental use since refurbishment. In turn, this increased revenue will offset general fund expenditures and allow us to offer greater goods and services to our residents. FY 09-10 PROGRAM HIGHLIGHTS: • Continued to provide an optimum facility for weddings, receptions and meetings. • Continued to work with caterer for coordination of rental calendar and maintenance of the facility. 265 Budget Division: RECREATION AND FAMILY SERVICES - WOMAN'S CLUB FY 09-10 FY 10-11 FY 09-10 FY 10-11 FY 09-10 FY 10-11 FY 09-10 FY 10-11 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages Recreation Supervisor(a)0.05 0.05 $3,110 $3,265 Asst Rec Leader 168 65 $1,720 $665 Office Specialist II(b)0.07 0.07 3,065 3,380 (a) .05 FTE Recreation, .45 FTE Senior Activities, .45 FTE Senior Nutrition (b) .47 FTE Senior Activities, .46 FTE Senior Nutrition TOTAL 0.12 0.12 $6,175 $6,645 TOTAL 168 65 $1,720 $665 Full Time Positions Part Time Positions 266 BUDGET UNIT:1025550000 RECREATION & FAMILY SRVCS-WOMAN'S CLUB DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #07-08 08-09 09-10 10-11 VARIANCE PERSONNEL 6003 Salaries/Regular 8,620 3,335 6,175 6,645 470 6006 Salaries/Temp & Part Time - 195 1,720 665 (1,055) 6012 Salaries/Comp-Time 70 135 - - - 6015 Salaries/Vacation 75 170 - - - 6024 Salaries/Sick Leave 160 45 - - - 6048 Language Pay 170 30 - - - 6063 Salaries/Jury Duty 40 25 - - - 6101 PERS/Employee Contribution 645 275 505 520 15 6105 PERS/Employer Contribution 1,150 475 805 830 25 6109 PARS/Employer 90 10 275 265 (10) 6125 FICA/Employer Contrib/Med 165 85 145 145 - 6133 Retiree Health Premium Reimb 215 220 240 220 (20) 6140 Life Insurance Allocation 35 15 20 20 - 6155 Workers' Comp Allocation 365 155 325 335 10 6160 LTD Insurance Allocation 95 35 50 55 5 6165 Unemployment Allocation 10 5 10 10 - 6175 Benefits/Flex Plan 2,065 1,150 1,715 1,810 95 6180 Deferred Comp/Employer Paid 200 55 130 130 - PERSONNEL SUBTOTAL 14,170 6,415 12,115 11,650 (465) 267 Cost 1025550000 6493 $2,900Outside Services/Repairs - Miscellaneous (as necessary) RECREATION AND FAMILY SERVICES - WOMAN'S CLUB ACTIVITY DETAIL Account Number Description 268 BUDGET UNIT:1025550000 RECREATION & FAMILY SRVCS-WOMAN'S CLUB DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #07-08 08-09 09-10 10-11 VARIANCE OPERATIONS 6211 Volunteer Awards 155 - - - 6430 Custodial Services 6,800 8,400 6,800 6,800 - 6493 Outside Services & Repairs 3,445 2,605 2,900 2,900 - 6530 Office Supplies 255 - - - - 6539 Printing, Binding & Duplicating 1,040 1,215 1,000 1,800 800 6563 Supplies/Special 290 115 290 290 - 6569 Small Equipment 10 - 135 135 - 6601 Advertising Expense 10 - 200 - (200) 6815 Maint & Repairs/Bldgs 475 350 500 - (500) 6835 Maint & Repair/Equipment - - 100 - (100) 6840 Rent/Office Furniture & Equip 90 - - - - 6910 Utilities/Natural Gas 3,200 3,680 3,200 3,200 - 6915 Utilities/Telephone 470 495 500 500 - 7080 Refund - 550 850 850 - OPERATION SUBTOTAL 16,240 17,410 16,475 16,475 - GENERAL FUND TOTAL: 30,410 23,825 28,590 28,125 (465) 269 Cost 2825410150 6345 $117,850Program Consultants - Hiring of consultants to serve as Initiative Coordinators and oversee grant implementation of the Los Angeles County Renewing Environment for Nutrition, Exercise and Wellness (RENEW) grant funds. The goal of the initiative is to develop and implement policy, systems and environmental changes to increase opportunities for physical activity and decrease obesity/overweight prevalence throughout Azusa. RECREATION AND FAMILY SERVICES - RENEW GRANT ACTIVITY DETAIL Account Number Description 270 BUDGET UNIT:2825410150 RECREATION & FAMILY SERV - RENEW GRANT DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #07-08 08-09 09-10 10-11 VARIANCE OPERATIONS 6345 Program Consultants - - 32,770 117,850 85,080 OPERATIONS SUBTOTAL - - 32,770 117,850 85,080 GENERAL FUND TOTAL:- - 32,770 117,850 85,080 271 THIS PAGE INTENTIONALLY LEFT BLANK 272