The URL can be used to link to this page

Home My WebLink AboutD. AdministrationADMINISTRATION City Council City Clerk City Treasurer Office of the City Manager Community Promotions City Attorney THIS PAGE INTENTIONALLY LEFT BLANK 62 CITY COUNCIL PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Mayor and City Council are the elected representatives of the City and, therefore, act as the policy-making legislative body of this municipality. They act on the City’s laws, known as ordinances, adopt resolutions reflecting policy positions, or authorization for City actions, and are bound to uphold the laws of the State of California, as well as our Federal Government. The City Council selects or approves the selection of members of the City Boards, Commissions, and committees. Each year, the City Council considers and adopts a fiscal budget of appropriations and establishes policies and goals to direct the City Manager and his staff. STRATEGIC GOALS:  Maintain a budget balanced within fiscal revenues without service reductions.  Increase affordable housing opportunities for all residents.  Encourage the development of retail shopping amenities desirable for all Azusa residents.  Support and enforce code compliance programs that reduce visible blight and unsafe/unsanitary living conditions.  Continue programs to engage community involvement in governance through quarterly community outreach meetings.  Assure the completion of utility infrastructure improvements to serve customers well into the future.  Continue to remove obscene and racially offensive graffiti within 24 hours, all other graffiti within 48 hours. . FY 11-12 PROGRAM HIGHLIGHTS:  Continue to work together to accomplish the general City goals including “City Hall In Motion” Town Hall meetings throughout the community.  Insist upon “Community Driven Development” focusing attention upon residential and commercial development projects to assure compliance with Azusa’s high standards with participation by all members of our community.  Include funds for the Veteran’s Flag Project and Sister City Support.  City Council representative involvement in regional governmental issues to provide a voice for the City of Azusa and to benefit our citizens through projects like the Gold Line Project, and governance issues with the League of California Cities, National League of Cities, Foothill Transit, Southern California Association of Governments (SCAG) and Los Angeles Sanitation Districts (LACSAN). 63 Budget Division: CITY COUNCIL FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages Council Stipend N/A N/A $24,000 $24,000 TOTAL 0.00 0.00 $0 $0 TOTAL 0 0 $24,000 $24,000 Full Time Positions Part Time Positions 64 BUDGET UNIT:1008000000 CITY COUNCIL DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE PERSONNEL 6006 Salaries/Temp & Part-Time 24,115 24,265 24,000 24,000 - 6101 PERS/Employee Contribution 1,795 1,805 1,825 1,825 - 6105 PERS/Employer Contribution 3,030 2,960 2,925 3,175 250 6125 FICA/Employer Contrib/Med 1,640 1,120 1,550 1,850 300 6133 Retiree Health Premium Reimb 2,465 2,335 2,585 2,585 - 6140 Life Insurance Allocation 520 430 450 450 - 6155 Workers' Comp Allocation 965 970 950 950 - 6175 Benefits/Flex Plan 110,550 79,605 82,775 82,775 - PERSONNEL SUBTOTAL 145,080 113,490 117,060 117,610 550 65 Cost 1008000000 6235 $8,900 6298 $2,500 6493 $12,000 7050 $4,600 CITY COUNCIL Account Number Description ACTIVITY DETAIL Donations/Contributions - Sister City $2,500; Flag Committee $1,000; Veteran Recognition Ceremonies-Memorial Day and Veteran's Day $300; Portable Toilets $300; Miscellaneous $500 Outside Services - Workshop consultants, City Pins, Plaques, Certificates Meetings/Conferences - Council workshops, League Annual, League Monthly Council Telecommunication Exp - Home DSL, Home Faxes, Special equipment 66 BUDGET UNIT:1008000000 CITY COUNCIL DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE OPERATIONS 6230 Dues & Subscriptions 50 - 250 250 - 6235 Meetings & Conferences 8,500 12,240 8,900 8,900 - 6240 Mileage Reimbursement 195 255 - - - 6298 Council Telecommunication Exp 1,705 1,675 5,000 2,500 (2,500) 6493 Outside Services & Repairs - - 12,000 12,000 - 6530 Office Supplies - 405 500 500 - 6563 Supplies/Special 1,720 2,115 2,200 2,200 - 6601 Advertising Expense 25 - - - - 7050 Donations/Contribution 2,500 6,000 9,600 4,600 (5,000) OPERATIONS SUBTOTAL 14,695 22,690 38,450 30,950 (7,500) GENERAL FUND TOTAL: 159,775 136,180 155,510 148,560 (6,950) 67 THIS PAGE INTENTIONALLY LEFT BLANK 68 CITY CLERK PROGRAM COMMENTARY PROGRAM DESCRIPTION: The City Clerk is an elected official and acts as the community’s full-time representative in the administrative operation of municipal business. It is the duty of the City Clerk to act as Clerk of the City Council, Secretary to the Redevelopment Agency, Industrial Development Authority and Azusa Public Financing Authority. This includes preparation and distribution of agendas for City Council meetings, attendance at all meetings, maintenance and certification of accurate record of proceedings. Acts as Secretary of the Utility Board. In addition, the City Clerk’s Office is charged with the maintenance and protection of official City records; publishes and codifies ordinances; processes, attests, and certifies records; conducts all City elections; and notarizes and maintains documents as required. STRATEGIC GOALS: • Continue scanning of vital record files and miscellaneous files for electronic access. • Improve City contract tracking system. • Seek innovative ways to reduce costs in purchase of supplies and general expenses. • Evaluate filing process i.e. claims, requests for public records, and information accessibility to become more user friendly to the public. • Create information and policy manual for newly appointed Board and Commission members FY 10-11 PROGRAM HIGHLIGHTS: • Coordinated filings of all statements in compliance with Fair Political Practices Commission regulations. • Provided professional and efficient customer service to the public as well as outside agencies and other city employees. • Coordinated Ethics Training for employee filers and City Boards and Commissions. • Conducted General Municipal Election on March 8, 2011 and Special Municipal Election on January 25, 2011. 69 Budget Division: CITY CLERK FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages Assistant City Clerk 1.00 1.00 $72,450 $72,450 City Clerk 2,080 2,080 $37,085 $37,085 Administrative Technician 1.00 1.00 60,775 60,775 Office Specialist I 4,160 2,600 74,060 48,945 Custodian 260 96 3,150 1,165 Senior Office Spec. 0 1,560 0 31,440 TOTAL 2.00 2.00 $133,225 $133,225 TOTAL 6,500 6,336 $114,295 $118,635 Full Time Positions Part Time Positions 70 BUDGET UNIT:1015210000 CITY CLERK DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE PERSONNEL 6003 Salaries/Regular 123,535 125,045 133,225 133,225 - 6006 Salaries/Temp & Part-Time 100,870 113,590 114,295 118,635 4,340 6015 Salaries/Vacation 4,685 5,110 - - - 6024 Salaries/Sick Leave 775 3,345 - - - 6033 Overtime Pay/Premium 880 685 - - - 6039 Standby Pay/Premium - - 945 945 - 6048 Salaries/Language Pay 5,330 6,135 6,105 6,420 315 6101 PERS/Employee Contribution 16,485 17,825 17,770 18,235 465 6105 PERS/Employer Contribution 28,245 29,735 29,280 32,845 3,565 6109 PARS/Employer 3,965 4,690 4,765 4,690 (75) 6125 FICA/Employer Contrib/Med 2,860 3,045 3,085 3,165 80 6140 Life Insurance Allocation 605 520 545 545 - 6155 Workers' Comp Allocation 9,475 10,145 10,180 10,365 185 6160 LTD Insurance Allocation 1,075 990 1,040 1,040 - 6165 Unemployment Allocation 225 240 255 255 - 6175 Benefits/Flex Plan 42,905 44,530 46,665 48,215 1,550 6180 Deferred Comp/Employer Paid 3,360 3,420 3,420 3,420 - PERSONNEL SUBTOTAL 345,275 369,050 371,575 382,000 10,425 71 Cost 1015210000 6220 $1,000 6230 $700 6235 $1,000 6330 $5,500 6493 $7,000 6518 $41,000 6536 Supplies/Reprographics - Paper supply $1,000 6601 $25,000 6830 $5,000Rental Equipment - Neopost - lease of mail machine. Training Schools - International Institute of Municipal Clerks (IIMC) Technical Training classes - City Clerk Association - Classes throughout the year when offered, i.e. Brown Act, Public Records Act Dues/Subscriptions - IIMC, California City Clerk's Association, San Gabriel Valley Tribune Subscription, Rainbow Directory - Resource Directory Meeting/Conferences - Quarterly Southern California City Clerk's Association meetings, annual conference or New Election Law Seminar for City Clerks Codification - Municipal Code Corporation updates; City Ordinances are codified and distributed to several public and legal entities as well as City departments. Codification of the Development Code and Amendments. Advertising Expense - Legal advertising for all public hearings, bid openings, public notices - Azusa Herald, San Gabriel Valley Tribune. Outside Services and Repair - Iron Mountain-record storage, Council meetings video coverage ($3,000), miscellaneous expenses Postage - Processing of postage for most City departments. CITY CLERK ACTIVITY DETAIL Account Number Description 72 BUDGET UNIT:1015210000 CITY CLERK DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE OPERATIONS 6215 Tuition Reimbursement - 1,010 - - - 6220 Training Schools 1,080 150 2,000 1,000 (1,000) 6230 Dues & Subscriptions 675 840 700 700 - 6235 Meetings & Conferences 185 1,095 2,000 1,000 (1,000) 6240 Mileage Reimbursement 45 30 500 500 - 6330 Codification 5,480 2,785 5,500 5,500 - 6493 Outside Services & Repairs 69,930 3,910 130,000 7,000 (123,000) 6518 Postage 34,290 33,840 39,000 41,000 2,000 6524 Photo Film and Processing 50 - - - - 6530 Office Supplies 1,345 1,745 2,400 2,400 - 6536 Supplies/Reprographics 930 - 2,000 1,000 (1,000) 6551 Fuel and Oil 80 - 190 190 - 6563 Supplies/Special 1,890 3,015 2,500 1,500 (1,000) 6572 Office Furniture & Equipment 535 935 930 930 - 6601 Advertising Expense 23,170 20,000 23,000 25,000 2,000 6825 Maintenace & Repair - 20 - - - 6830 Rent/Equipment 4,570 4,400 5,000 5,000 - 6845 Maint/Office Furniture & Equip 435 205 500 500 - 7080 Refund 230 - - - - OPERATIONS SUBTOTAL 144,920 73,980 216,220 93,220 (123,000) GENERAL FUND TOTAL: 490,195 443,030 587,795 475,220 (112,575) 73 THIS PAGE INTENTIONALLY LEFT BLANK 74 CITY TREASURER PROGRAM COMMENTARY PROGRAM DESCRIPTION: The City Treasurer is responsible for the investment and cash management activities of the City and all of its programs. These include the Redevelopment Agency and the Azusa Public Financing Authority. The elected Treasurer, utilizing the services of staff from other operating departments, prepares the daily cash deposits, reviews and approves all wire transfers, and negotiates with banking personnel to optimize service. The Treasurer oversees the daily cash flow and cash balances of the City’s general checking account and the Local Agency Investment Fund (LAIF) to assure adequate cash is available to meet the City’s daily disbursements. The Treasurer acts as the primary contact with the banking and investment institutions utilized by the City, prepares monthly investment reports required by State law, prudently invests the City’s idle cash and annually reviews and updates the City’s Investment Policy prior to submittal to the City Council for approval. STRATEGIC GOALS: • To optimize the earnings of the cash resources of the City in the safest environment while maintaining a liquidity of funds to meet the on-going operational and cash needs of the City. PROGRAM HIGHLIGHTS: • Maintaining an Institutional Custodial Trust Account for the independent safekeeping of City investments that facilitates investment purchases, sales, and the receipt of security interest payments into a competitive interest earning money market account. • By maintaining a $1,500,000 average quarterly balance in the Investment Custodial Money Market Account, all custodial bank fees are waived and the balance is available for immediate transfer to the general checking if needed. • Continual improvement of the monthly Treasurer’s Report for clarity and transparency of the financial position of the City, reporting the fiscal year to date interest earnings, and adding a quarterly and annual comparison summary in the 2011-12 fiscal year. • A decrease in interest earnings on investments was recognized as a result of decreasing interest rates and a decreasing principal balance available to invest. • Available funds for investment are invested in AAA Rated Government Securities to a maximum length of five years to minimize risk and maximize yield, the Local Agencies Investment Fund (LAIF) for availability of funds, and the Custodial Trust Account’s Money Market Account to facilitate safe and independent investment transactions. • Bank fees were kept to a minimum through maintaining the most efficient balance in checking accounts and optimizing the benefits of interest earning sweep accounts to offset the fees. Bank fees expense increase as checking interest earning rates decrease. 75 Budget Division: CITY TREASURER FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages City Treasurer 2,080 2,080 $32,425 $32,425 TOTAL 0.00 0.00 $0 $0 TOTAL 2,080 2,080 $32,425 $32,425 Full Time Positions Part Time Positions 76 BUDGET UNIT:1045820000 CITY TREASURER DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE PERSONNEL 6006 Salaries/Temp & Part-Time 32,580 32,580 32,425 32,425 - 6109 PARS/Employer 1,190 1,190 1,215 1,215 - 6125 FICA/Employer Contrib/Med 705 720 710 710 - 6140 Life Insurance Allocation 175 145 155 155 - 6155 Workers' Comp Allocation 1,305 1,305 1,295 1,295 - 6175 Benefits/Flex Plan 15,695 15,930 16,555 16,555 - 6180 Deferred Comp/Employer Paid 1,080 1,080 1,080 1,080 - PERSONNEL SUBTOTAL 52,730 52,950 53,435 53,435 - 77 Cost 1045820000 6230 $250 6235 $800 6493 $200 6530 $200 6539 $1,000 6569 $300 7009 $66,600 CITY TREASURER ACTIVITY DETAIL Account Number Description Small Equipment - Computer/peripheral equipment replacement, calculators, etc. Dues/Subscriptions - California Municipal Treasurers Association annual dues for two members Meeting/Conferences -California Municipal Treasurers Association Investment Workshops in September and January and the Annual Conference in April Office Supplies - General office supplies paper, pens, pencils, etc. Printing, Binding & Duplication - Bank deposit bags, cash receipts for all departments, bank endorsement stamps, currency/coin deposit preparation supplies, deposit slips, all banking and deposit supplies for all departments are charged to this account. Outside Services - Cintas Document shredding company Bank Service Charge - Armored Car Services for daily deposit pickup, credit card service charges for five departments, Escrow Agent Admin Fees. Banking fees for check cashing, NSF checks, deposit processing, etc., over the interest earned on the daily balance. 78 BUDGET UNIT:1045820000 CITY TREASURER DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE OPERATIONS 6220 Training Schools - 90 - - - 6230 Dues & Subscriptions 155 205 220 250 30 6235 Meetings & Conferences 270 520 1,720 800 (920) 6493 Outside Services 180 270 - 200 200 6530 Office Supplies 550 50 2,000 200 (1,800) 6539 Printing, Binding & Duplicating - 855 - 1,000 1,000 6569 Small Equipment 320 265 - 300 300 6572 Office Furniture & Equipment - - 850 - (850) 7009 Bank Service Charge 59,195 63,160 65,000 66,600 1,600 7015 Tax/Property - 60 - - - 7080 Refund 50 - - - - OPERATIONS SUBTOTAL 60,720 65,475 69,790 69,350 (440) GENERAL FUND TOTAL: 113,450 118,425 123,225 122,785 (440) 79 THIS PAGE INTENTIONALLY LEFT BLANK 80 ADMINISTRATION-OFFICE OF THE CITY MANAGER PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Office of the City Manager provides the services of chief executive officer for all City operations and municipal services, and facilitator implementing City Council policy. All employees except the City Attorney, City Clerk, and City Treasurer are the responsibility of the City Manager. The City Manager also functions as the Executive Director of the Azusa Redevelopment Agency. The Primary functions of the City Manager are to plan, direct, and supervise all city operations; prepare and administer the fiscal budget; act as Employee Relations Officer, and enforce the municipal code and contract obligations of the City. STRATEGIC GOALS: x Balance the budget without reductions in service. x Continue to increase General Fund revenues from Community and Economic Development processes. x Develop and implement a plan for low/moderate income housing and explore the feasibility of establishing a Housing Authority. x Maintain code compliance standards and expand service on weekends. x Develop a C.I.P. budget/plan for sidewalk improvements. x Develop a plan to facilitate a new public library. x Continue to coordinate and implement the mitigation measures and conditions of approval for the Rosedale Development. x Develop recommendations for retail shopping amenities in phase II of the Downtown North Project. x Improve the north east corner of Azusa Ave./Arrow Hwy. and the southerly entrance to Azusa. . FY 11-12 PROGRAM HIGHLIGHTS: x City Manager and staff will continue to emphasize the enhancement of the City’s economic stability and improve the City’s fiscal position. Oversight of the Downtown Development Projects is key to this effort as well as providing residents with attractive amenities in retail opportunities and public facilities. Continued public outreach and communication with constituents will also remain key to linking Azusan’s with their government. x Code Compliance will remain a top priority in the City’s effort to eliminate unsafe living conditions and improve the quality of life for all of Azusa’s residents. 81 Budget Division: OFFICE OF THE CITY MANAGER FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages City Manager(a)0.50 0.50 $110,260 $110,260 Human Rel Coord 520 520 $17,240 $17,240 Assistant City Manager(b)0.80 0.80 120,330 120,330 HRC Grad Interns 1,040 1,040 15,600 15,600 Executive Assistant to the City Mgr 1.00 1.00 64,540 64,540 (a) .50 FTE RDA Administration (b) .20 FTE RDA Administration TOTAL 2.30 2.30 $295,130 $295,130 TOTAL 1,560 1,560 $32,840 $32,840 Full Time Positions Part Time Positions 82 BUDGET UNIT:1010110000 OFFICE OF THE CITY MANAGER DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE PERSONNEL 6003 Salaries/Regular 266,985 285,085 295,130 295,130 - 6006 Salaries/Temp & Part-Time 32,260 32,210 32,840 32,840 - 6015 Salaries/Vacation 8,500 4,080 - - - 6024 Salaries/Sick Leave 2,180 6,200 - - - 6033 Overtime Pay/Premium 470 225 - - - 6047 Salaries/Bonuses - 5,065 - - - 6069 Allowances/Vehicle 7,970 6,395 4,320 4,320 - 6070 Allowances/Telephone 755 755 750 750 - 6101 PERS/Employee Contribution 21,155 21,085 20,440 20,740 300 6105 PERS/Employer Contribution 36,295 35,245 33,745 37,445 3,700 6109 PARS/Employer 9,830 10,640 17,285 17,460 175 6125 FICA/Employer Contrib/Med 5,095 5,570 5,355 5,375 20 6133 Retiree Health 1,340 1,290 1,315 1,315 - 6140 Life Insurance Allocation 1,340 700 795 795 - 6155 Workers' Comp Allocation 12,410 13,310 13,290 13,315 25 6160 LTD Insurance Allocation 2,845 3,210 2,260 2,295 35 6165 Unemployment Allocation 315 345 375 375 - 6175 Benefits/Flex Plan 33,875 35,665 36,580 37,355 775 6180 Deferred Comp/Employer Paid 9,275 11,275 11,270 11,270 - PERSONNEL SUBTOTAL 452,895 478,350 475,750 480,780 5,030 83 Cost 1010110000 6230 $39,560 6235 $7,540 6509 $300 6521 $200 6527 $1,000 6625 $5,000 7045 $3,140 Dues/Subscriptions - League, San Gabriel Valley Council of Governments (SGVCOG), Southern California Association of Governments (SCAG), California Contract Cities (CCC), Independent Cities Association (ICA), Costco, San Gabriel Valley City Managers Association (SGVCMA), San Gabriel Valley Assistant to City Managers (SGVACM), International City/County Management Association (ICMA), Tribune, National League of Cities (NLC) Meetings/Conferences - SGVCMA/SGVACM, League, CCC Monthly, League Annual, City Manager, Mayor & City Council Forum, Governor's Conference For Women, SGVACM Annual Conference Publications/Other - League Roster, State & Local Directory Messenger Service - Federal Express, UPS Other Agency Contributions - Los Angeles County Local Agency Formation Commission OFFICE OF THE CITY MANAGER Computer Supplies - Toners, Ink Cartridges Program Expense - City events $4,000; Miscellaneous $1,000 ACTIVITY DETAIL Account Number Description 84 BUDGET UNIT:1010110000 OFFICE OF THE CITY MANAGER DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE OPERATIONS 6230 Dues & Subscriptions 29,350 28,710 39,560 39,560 - 6235 Meetings & Conferences 15,745 11,720 7,540 7,540 - 6405 Commission Meetings Expense 1,050 2,300 2,700 2,700 - 6509 Publications/Other 25 - 300 300 - 6521 Messenger Service 70 50 200 200 - 6527 Supplies/Computer 1,640 80 1,000 1,000 - 6530 Office Supplies 1,270 2,900 3,000 3,000 - 6551 Fuel and Oil 95 100 500 500 - 6563 Supplies/Special 275 45 - - - 6625 Program Expense 3,970 2,325 5,000 5,000 - 6825 Maintenance & Repair 5 55 - - - 6915 Utilities/Telephone 1,110 1,040 2,520 2,520 - 7045 Other Agency Contributions 2,245 3,140 3,140 3,140 - OPERATIONS SUBTOTAL 56,850 52,465 65,460 65,460 - GENERAL FUND TOTAL: 509,745 530,815 541,210 546,240 5,030 85 THIS PAGE INTENTIONALLY LEFT BLANK 86 ADMINISTRATION – COMMUNITY PROMOTIONS PROGRAM COMMENTARY PROGRAM DESCRIPTION: Single position class that reports to the City Manager and the Assistant City Manager. Under general direction, performs a variety of professional and administrative duties related to public information, general administration and municipal policies and services; develops, coordinates, prepares, and disseminates public information materials relevant to the City of Azusa. STRATEGIC GOALS: • Replace critical cable television (CATV) broadcast equipment in the Civic Auditorium using Digital Infrastructure and Video Competition Act (DIVCA) revenues. • Maintain monthly newsletter dissemination to provide current city information to our residents. • Facilitate City Hall on the Move and other community meetings as designated by the City Manager and the City Council. • Disseminate press releases of Government Services. FY 11-12 PROGRAM HIGHLIGHTS: • Execute the communications plan for dissemination of information regarding the discharge of fireworks in Azusa. • Provide publicity and event management for the Azusa City Council’s “City Hall on the Move” community meetings and other community meetings as designated by the City Council and/or the City Manager. • Develop power point presentations on Fourth of July vendor issues and assist the Mayor with the State of the City Address and presentation. • Administer and provide publicity and collateral design for the City's Clean & Green Month activities. • Create and disseminate publicity materials for various Library, Recreation and Family Services, and Azusa Health Center and Mayor’s and City Council programs. • Provide pre-publicity for Concerts in the Park. • Write and produce public service announcements for the City's CATV station (Charter Channel 3 and FiOS Channel 43). • Work with contract videographer to Increase the production values of the City’s web based broadcasting services. 87 Budget Division: PROMOTION/MEMBERSHIP FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages Public Information Officer 1.00 1.00 $80,705 $80,705 TOTAL 1.00 1.00 $80,705 $80,705 TOTAL 0 0 $0 $0 Full Time Positions Part Time Positions 88 BUDGET UNIT:1010130000 COMMUNITY PROMOTION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE PERSONNEL 6003 Salaries/Regular 75,685 79,755 80,705 80,705 - 6015 Salaries/Vacation - 380 - - - 6024 Salaries/Sick Leave 1,475 - - - - 6048 Salaries/Language Pay 2,410 2,410 2,400 2,400 - 6101 PERS/Employee Contribution 5,595 5,800 5,720 5,845 125 6105 PERS/Employer Contribution 9,595 9,695 9,440 10,545 1,105 6109 PARS/Employer Contribution 4,380 5,290 5,060 5,175 115 6125 FICA/Employer Contrib/Med 1,195 1,335 1,395 1,435 40 6140 Life Insurance Allocation 255 220 215 220 5 6155 Workers' Comp Allocation 3,235 3,300 3,250 3,325 75 6160 LTD Insurance Allocation 690 615 615 630 15 6165 Unemployment Allocation 75 85 95 100 5 6175 Benefits/Flex Plan 13,855 14,355 15,055 15,830 775 6180 Deferred Comp/Employer Paid 1,740 1,800 1,800 1,800 - PERSONNEL SUBTOTAL 120,185 125,040 125,750 128,010 2,260 89 Cost 1010130000 6230 $1,200 6235 $1,500 6493 $5,000 6530 $500 6563 $4,000 6601 $27,200 6625 $15,300 Supplies/Office - Miscellaneous supplies Program Expense - City Hall in Motion, community outreach programs Advertising Expense - Golden Days, San Gabriel Valley Tribune inserts, newsletter Dues/Subscriptions - California Association of Public Information Officers (CAPIO), States of California and Nevada Chapter/National Association of Telecommunications Officers and Advisors (SCAN/NATOA), (BMI), (ASCAP) Meetings/Conferences - CAPIO Annual Conference Outside Services & Repairs - Translations, video production, maintenance of Channel 55 equipment Supplies/Special - Supplies for maintenance of 'A' on mountain COMMUNITY PROMOTION Account Number Description ACTIVITY DETAIL 90 BUDGET UNIT:1010130000 COMMUNITY PROMOTION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE OPERATIONS 6230 Dues & Subscriptions 865 1,785 600 1,200 600 6235 Meetings & Conferences 1,985 1,030 1,500 1,500 - 6493 Outside Services & Repairs 2,485 9,750 5,000 5,000 - 6518 Postage 150 - - - - 6524 Photo Film & Processing 60 - - - - 6530 Office Supplies - 275 500 500 - 6563 Supplies/Special 140 60 - 4,000 4,000 6601 Advertising Expense 37,545 16,785 27,200 27,200 - 6625 Program Expense 3,235 14,605 24,600 15,300 (9,300) OPERATIONS SUBTOTAL 46,465 44,290 59,400 54,700 (4,700) COMMUNITY PROMOTION TOTAL: 166,650 169,330 185,150 182,710 (2,440) Funding: RDA TRANSFER IN Total (78,110) (73,765) (76,675) (80,105) (3,430) L&W TRANSFER IN Total (78,110) (73,765) (76,675) (80,105) (3,430) GENERAL FUND Total (10,430) (21,800) (31,800) (22,500) 9,300 Total Funding (166,650) (169,330) (185,150) (182,710) 2,440 91 BUDGET UNIT: 1009000000 CITY ATTORNEY DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE OPERATIONS 6301 Legal Fees 257,795 251,765 231,000 236,315 5,315 OPERATIONS SUBTOTAL 257,795 251,765 231,000 236,315 5,315 GENERAL FUND TOTAL: 257,795 251,765 231,000 236,315 5,315 92