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Home My WebLink AboutF. LibraryLIBRARY General Services Youth and Outreach Services Grant Services THIS PAGE INTENTIONALLY LEFT BLANK 156 LIBRARY GENERAL LIBRARY SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: General Library Services is a division of the Azusa City Public Library Department. The Library Department is responsible for meeting the information needs of all Azusa residents. This is accomplished through library programming, a relevant print and audio visual collection, reference and reader’s advisory assistance, outreach services, cultural programs and special library services to children and teens. The library supports diversity with culturally appropriate services and a helpful and expert bilingual staff. Library programs and specialized services support the library’s mission of encouraging lifelong learning, advancing knowledge, and strengthening the community. STRATEGIC GOALS: • Work with city staff and consultants on plans for a new library. • Continue reorganization and improvement of the current library facility to maximize staff efficiency and facilitate use by the public. • Fill critical vacancies, realign staff positions to meet new or projected needs, and train staff. • Keep the library in the forefront of new technologies, trends, and introduce new formats where appropriate. • Identify revenue streams and apply for grant funds for programs that meet resident needs; fulfill all grant reporting requirements. • Continue to provide quality services and programs that address the needs of Azusa residents. FY 11-12 PROGRAM HIGHLIGHTS: • Train and develop staff in the areas of customer service, productivity, marketing, and planning. • Maintain and develop quality programs, including introducing an adult literacy program, Family Place (pre-literacy for babies and toddlers), outreach services to senior citizens, on-going computer and technology instruction, and bookmobile service to underserved areas of Azusa. • Introduce new electronic formats/ services, including on-line language learning and downloadable books. • Work closely with local schools and library support groups, including the Friends of the Library, Library Commission, and foundation groups to achieve mutual goals. • Support citywide initiatives, disseminate information on new developments in the city, and continue a library presence within the community at citywide events. 157 Budget Division: LIBRARY - GENERAL FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages Director of Library 1.00 1.00 $125,340 $125,340 Librarian 1,485 1,485 $36,095 $37,285 Assistant City Librarian 1.00 1.00 85,775 70,760 Library Aide 7,780 7,780 92,165 95,120 Senior Librarian 2.00 2.00 120,580 127,200 Library Assistant II 1,040 1,040 13,075 19,420 Librarian II/Lib Systems Tech 1.00 1.00 57,200 54,745 Library Page 2,960 2,960 32,885 33,400 Library Circulation Supervisor 1.00 1.00 55,150 55,150 Library Circ. Asst. 1,040 1,040 18,200 13,740 Senior Office Specialist 1.00 1.00 52,510 53,410 Sr Office Specialist 1,040 1,040 22,980 25,205 Library Assistant III 3.00 3.00 142,350 142,350 TOTAL 10.00 10.00 $638,905 $628,955 TOTAL 15,346 15,345 $215,400 $224,170 Full Time Positions Part Time Positions 158 BUDGET UNIT:1030511000 LIBRARY - GENERAL DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED VARIANCE Acct. #08-09 09-10 10-11 11-12 PERSONNEL 6003 Salaries/Regular 502,380 493,155 638,905 628,955 (9,950) 6006 Salaries/Temp & Part-Time 220,525 202,000 215,400 224,170 8,770 6012 Salaries/Comp-Time - 320 - - 6015 Salaries/Vacation 22,865 22,390 - - - 6024 Salaries/Sick Leave 10,265 16,830 - - - 6027 Salaries/Bereavement 865 - - - - 6033 Overtime Pay/Premium 900 1,100 - - - 6045 Salaries/Education Incentive 2,915 1,460 1,450 - (1,450) 6048 Salaries/Language Pay 9,965 7,795 7,440 6,730 (710) 6069 Allowance/Vehicle - 2,700 5,400 5,400 - 6072 Salaries/Injury 530 180 - - - 6101 PERS/Employee Contribution 42,595 43,475 47,070 46,455 (615) 6105 PERS/Employer Contribution 72,980 72,560 77,625 83,730 6,105 6109 PARS/Employer 9,265 13,755 17,720 17,015 (705) 6125 FICA/Employer Contrib/Med 13,045 12,350 14,795 14,845 50 6133 Retiree Health Premium Reimb 3,635 3,360 3,840 3,840 - 6140 Life Insurance Allocation 1,860 1,420 1,720 1,700 (20) 6155 Workers' Comp Allocation 29,110 29,765 34,720 34,595 (125) 6160 LTD Insurance Allocation 4,505 4,280 4,975 4,895 (80) 6165 Unemployment Allocation 865 810 1,020 1,020 - 6175 Benefits/Flex Plan 113,560 122,850 151,645 158,620 6,975 6180 Deferred Comp/Employer Paid 6,060 6,795 8,280 8,280 - PERSONNEL SUBTOTAL 1,068,690 1,059,350 1,232,005 1,240,250 8,245 159 Cost 1030511000 6220 $1,800 6230 $6,500 6235 $1,600 6493 $4,500 6496 $4,500 6503 $47,000 6504 $10,400 6506 $7,000 6530 $14,000 6539 $3,000 6570 $1,000 6572 $4,000 6625 $7,000 6846 $2,800 6915 $2,720Utilities/Telephone - Cell phones, WiFi, laptops (Bookmobile check-out) Office Supplies - Book detection strips, book covers, book tape and other office supplies to maintain library operations. Also pays for bookends, book display materials, notebooks, binders, etc. Program Expense - Performers for adult and family fun programs & author series, promotional items for national library week, display materials, give-away incentives, Golden Days participation, Lunch at the Library & Crochet Club, and other programs. Office Furniture & Equipment - Shelving units, office chairs, tables, file cabinets, computer tables, and workstations Computer Peripherals - Printers, monitors, and other accessories for computers Computer Hardware - As needed for library operations or public service. Printing, Binding & Duplicating - Flyers and pamphlets Training Schools - Staff training workshops from Southern California Library Cooperative (SCLC-cooperative library system); InfoPeople Project from the California State Library (on-line and in person); new supervisor training; training for new and continuing staff. Dues/Subscriptions - Membership in SCLC ($5,000); American Library Association, California Library Association, Public Library Association, California Association of Library Trustees & Commissioners, etc. Meeting/Conferences - Annual conference attendance at the California Library Association, bi-annual attendance at Public Library Association, regional library workshops. Outside Services and Repairs - Movie licensing (public performance rights for feature films) ($450); copier maintenance ($1,500); 3M Book Detection maintenance ($1,600); Airgas ($400); miscellaneous ($550). Outside Processing - Online Computer Library Center (OCLC) Catalog Utility Periodicals - Subscription to EBSCO Vendor and other magazine subscriptions. Books - Print materials for the public library collection, standing orders from Baker & Taylor, Gale, Nolo Press, Bowker, Westlaw. Ordering of library books from Brodart, Ingram, and Quality Books. Includes approximately $7,000 of outsourced cataloging and processing fees. Computer Software/Licensing - Baker & Taylor online ordering ($2,200); Califa ($3,200); Overdrive for downloadable books ($5,000); reference databases, public access software etc. LIBRARY - GENERAL SERVICES ACTIVITY DETAIL Account Number Description 160 BUDGET UNIT:1030511000 LIBRARY - GENERAL DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED VARIANCE Acct. #08-09 09-10 10-11 11-12 OPERATIONS 6220 Training Schools 1,425 940 1,800 1,800 - 6230 Dues & Subscriptions 5,400 3,815 6,000 6,500 500 6235 Meetings & Conferences 2,540 2,565 1,500 1,600 100 6240 Mileage Reimbursement 730 600 1,200 1,000 (200) 6405 Commission Meetings Expense 725 975 1,500 1,300 (200) 6493 Outside Services & Repairs 10,585 4,600 4,500 4,500 - 6496 Outside Processing 7,110 8,940 4,500 4,500 - 6503 Books 76,665 41,935 47,000 47,000 - 6504 Computer Software/Licensing 7,080 7,540 9,500 10,400 900 6506 Periodicals 8,145 5,825 7,600 7,000 (600) 6512 Audio Recordings 4,780 8,325 7,500 5,000 (2,500) 6515 Films & Video Recordings 6,805 7,645 7,500 8,500 1,000 6518 Postage 70 250 450 300 (150) 6530 Office Supplies 14,000 14,890 14,000 14,000 - 6536 Supplies/Reprographics 3,345 3,770 3,600 500 (3,100) 6539 Printing, Binding & Duplicating 2,925 820 730 3,000 2,270 6551 Fuel and Oil - - - 200 200 6563 Supplies/Special 910 2,640 1,600 1,600 - 6564 Supplies/Medical-Dental - 370 - 600 600 6569 Small Equipment 2,145 2,965 1,500 1,500 - 6570 Computer Peripherals/Misc 2,135 935 2,000 1,000 (1,000) 6572 Office Furniture & Equipment 12,085 6,570 6,000 4,000 (2,000) 6601 Advertising Expense 595 - - 100 100 6625 Program Expense 7,045 5,310 8,000 7,000 (1,000) 6835 Maint & Repair/Equipment - 1,805 1,800 1,800 - 6846 Computer Hardware Maint/Repair - - 1,800 2,800 1,000 6910 Utilities/Natural Gas 28,020 26,735 22,400 22,400 - 6915 Utilities/Telephone 1,960 2,305 2,020 2,720 700 7009 Bank Service Charge - 435 400 400 - 7080 Refund 125 155 175 175 - OPERATIONS SUBTOTAL 207,350 163,660 166,575 163,195 (3,380) GENERAL FUND TOTAL: 1,276,040 1,223,010 1,398,580 1,403,445 4,865 161 THIS PAGE INTENTIONALLY LEFT BLANK 162 LIBRARY YOUTH AND OUTREACH SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: Library Youth & Outreach Services is a division within the Azusa City Public Library Department. Youth Services staff plans and executes library programs and provides services to meet the informational and recreational needs of Azusa’s children and teens. This is accomplished through storytimes and other programs; bookmobile outreach; and initiatives to support reading, literacy, and reading readiness. Youth Services staff works closely with the local schools to support curriculum needs and homework assignments. This division also promotes the library to new users. STRATEGIC GOALS: • Provide a welcoming Youth Services section and a high level of customer service to Azusa’s youth in an environment that promotes literacy and reading. • Offer community outreach to the schools and maintain positive relations with the local school district. Continue participation in the Azusa Reads, Writes, Counts, and Azusa Calculates programs. • Support Bookmobile services to reach underserved populations and areas of the City • Offer literature-based programs to children of all ages to promote an appreciation of books and reading. • Reach out to teens through the Teen Advisory Council and relevant programming. FY 11-12 PROGRAM HIGHLIGHTS: • Provide reference and readers’ advisory service via the youth services desk for at least 90% of the afternoon hours Monday through Thursday. • Maintain on-going programs such as Moonlight & Preschool Storytimes, Family Fun Series, and Summer Reading Program. Conduct library visits to schools and preschools. • Continue to plan and develop programs that promote reading, such as displays, book talks for children, National Library Week’s Readers Are Leaders, etc. • Participate in delivery of service via bookmobile by making recommendations on collection development, storytime activities, and the training and recruitment of storytime volunteers. Evaluate the effectiveness and efficiency of the bookmobile. • Conduct at least 4 meetings of the Teen Advisory Council (TAC). • Maintain current and relevant youth collections through a formal collection development plan. 163 Cost 1030513000 6503 $22,000 6530 $780 6539 $400 6625 $3,000 6825 $500 Books - Print Materials Youth Services Collection. Represents at least 45% spending on print materials for children which is commensurate with library circulation patterns. Includes out-sourced cataloging and processing costs of approximately $3,400. Office Supplies - Supplies such as construction & butcher paper, scissors, etc. for Youth Services and Bookmobile van. Printing, Binding & Duplicating - Printing for flyers for programs. Program Expense - Allows for approximately 9 performers (avg. $350 ea) for last Tuesday of the Month family programming. LIBRARY - YOUTH AND OUTREACH SERVICES ACTIVITY DETAIL Account Number Description Maintenance & Repairs/Vehicles - Costs to maintain Bookmobile. 164 BUDGET UNIT: 1030513000 LIBRARY - YOUTH AND OUTREACH SERVICES DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE OPERATIONS 6235 Meetings & Conferences - 20 - - - 6496 Outside Processing - 385 - - - 6503 Books 5,530 23,100 23,000 22,000 (1,000) 6512 Audio Recordings - 1,240 - 1,000 1,000 6515 Films & Video Recordings - 95 - - - 6530 Office Supplies 1,765 775 780 780 - 6539 Printing, Binding & Duplicating 250 140 400 400 - 6563 Supplies/Special 235 - - - - 6569 Small Equipment - 260 - - - 6625 Program Expense 265 2,360 3,000 3,000 - 6825 Maintenance & Repairs/Vehicles - - 500 500 - 6846 Computer Hardware Maint/Repair - 2,105 - - - OPERATIONS SUBTOTAL 8,045 30,480 27,680 27,680 - GENERAL FUND TOTAL:8,045 30,480 27,680 27,680 - 165 THIS PAGE INTENTIONALLY LEFT BLANK 166 LIBRARY GRANT SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: Library Grant Services is a funding division within the Library Department. Under this division, the Library manages grant funds for State Public Library Foundation Fund (PLF), Library Services and Technology (LSTA) and other grants and restricted donations to the City Library. STRATEGIC GOALS: • Adequately manage grant accounts and appropriately recognize donors. • Ensure that grant donations and programs meet resident informational, recreational and cultural needs. • Continue to identify new grant sources. FY 11-12 PROGRAM HIGHLIGHTS: • Use grant funds/donations to support the Summer Reading Program’s performers, end-of-program celebration, and reading incentives. • Use grant funds to support new services and enhance existing operations. • Seek grant funding to continue and expand the operation of the Azusa City Library Bookmobile and the Adult Literacy Program. 167 Budget Division: LIBRARY - LITERACY (GRANT FUNDS) FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages Literacy Coordinator 0 1,560 $0 $40,670 Literacy Program Asst.0 1,040 0 17,830 TOTAL 0.00 0.00 $0 $0 TOTAL 0 2,600 $0 $58,500 Full Time Positions Part Time Positions 168 BUDGET UNIT:VARIOUS LIBRARY - GRANTS DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE PERSONNEL CA LITERACY GRANT 6006 Salaries/Temp Part-Time - - - 58,500 58,500 6048 Salaries/Language Pay - - - 2,925 2,925 6101 PERS/Employee Contribution - - - 3,020 3,020 6105 PERS/Employer Contribution - - - 5,435 5,435 6109 PARS/Employer Contribution - - - 670 670 6125 FICA/Employer Contrib/Med - - - 890 890 6155 Workers' Comp Allocation - - - 2,460 2,460 6165 Unemployment Allocation - - - 65 65 SUBTOTAL - - - 73,965 73,965 PERSONNEL SUBTOTAL - - - 73,965 73,965 169 BUDGET UNIT:VARIOUS LIBRARY - GRANTS DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE OPERATIONS PUBLIC LIBRARY FUNDS GRANT 6493 Outside Services and Repairs 10,095 2,600 12,000 12,000 - 6503 Books 8,260 1,240 2,000 2,000 - 6504 Computer Software/Licensing 4,915 - 4,500 4,500 - 6530 Office Supplies 155 - - - - 6539 Printing, Binding & Duplicating 840 - - - - 6572 Office Furniture & Equipment 18,475 29,555 26,500 26,500 - 6625 Program Expense 2,720 - - - - SUBTOTAL 45,460 33,395 45,000 45,000 - BOOK CLUBS 6625 Program Expense - - 1,000 1,000 - SUBTOTAL - - 1,000 1,000 - GATES FOUNDATION 6570 Computer Peripherals/Misc 1,585 60 500 500 - SUBTOTAL 1,585 60 500 500 - YOUTH AND OUTREACH 6493 Outside Services and Repairs - - 1,300 1,300 - 6503 Books - 230 6,000 6,000 - 6512 Audio Materials - - 1,500 1,500 - 6515 Films and Video Recordings - - 3,000 3,000 - 6530 Office Supplies - 10 650 650 - 6539 Printing, Binding & Duplicating - - 700 700 - 6551 Fuel and Oil - 185 - - - 6572 Office Furniture & Equipment - - 800 800 - 6625 Program Expense - 150 5,000 5,000 - 6835 Maintenance & Repair -tune ups - 210 1,000 1,000 - 6915 Utilities/Telephone - 250 600 600 - SUBTOTAL - 1,035 20,550 20,550 - 170 BUDGET UNIT:VARIOUS LIBRARY - GRANTS DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE SUMMER READING PROGRAM #2 6625 Program Expense 4,625 3,470 5,000 5,000 - SUBTOTAL 4,625 3,470 5,000 5,000 - OPERATIONS SUBTOTAL 51,670 37,960 72,050 72,050 - TRANSFERS OUT PUBLIC LIBRARY FUNDS GRANT 5950 Transfers Out - - - 26,555 26,555 SUBTOTAL - - - 26,555 26,555 TRANSFERS OUT SUBTOTAL - - - 26,555 26,555 LIBRARY GRANT FUNDS TOTAL: 51,670 37,960 72,050 172,570 100,520 171 THIS PAGE INTENTIONALLY LEFT BLANK 172