The URL can be used to link to this page

Home My WebLink AboutI. Recreation and Family ServicesRECREATION AND FAMILY SERVICES Recreation Parks Maintenance Senior Programs Senior Nutrition Woman’s Club Grants THIS PAGE INTENTIONALLY LEFT BLANK 234 RECREATION AND FAMILY SERVICES RECREATION DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: Recreation is a division of the Recreation and Family Services Department responsible for a variety of activities and programs designed to meet the communities’ recreation needs. The division’s ongoing responsibilities include: adult and youth community classes, adult and youth sports, aquatics, after school playgrounds and numerous special events throughout the year. The Recreation Division also assists other city departments in the planning, set up and staff support for their community special events. STRATEGIC GOALS: • Net $15,000 in gym ad campaign in 2011. • Net $15,000 in picnic shelter rentals in 2011. • Bring back Rubber Ducky Regatta for 2011 (June-August fundraising campaign), culminating at summer ending splash event “The Quack is Back.” • Assist with the management of the RENEW Grant to improve and encourage a more active lifestyle for Azusa’s residents and youth. • Increase revenues by 5%. • Expand adult sports program offerings. • Recruit four to six (4-6) teams to accompany four team Azusa Pony League participants (eight teams in total). • Complete Major League Baseball grant application process and implement facility improvements upon contract award. • Create new intensified marketing campaign for Movies in the Park and Dive-in Movies, fully utilizing new inflatable screen. • Add three new $500 gym ad sponsors. • Secure a sponsor for a seat cushion fundraiser for all sports in the Recreation Department. • If feasible, secure more training for staff to enhance their coaching, customer service and any other skills that can make them an asset to the Department. • Explore adding 2K/5K “Monster Dash” to Trunk or Treat Halloween activities. • Increase Golden Days 2K/5K participation to (100) youth and (300) overall. • Coordinate bike to Seal Beach Teen activity for late spring 2011. • Expand helicopter ball sales to beyond $5,000 using AHS/GHS golf teams as sales agents; expand Kids Come First net revenue to $25,000 • Expand Teen Post by incorporating a bi-monthly visit to Cory’s Kitchen. Secure Cory’s Kitchen as an annual partner for the Trunk or Treat. Include a full entertainment line-up (kid friendly) and have at least 20 vendors at said event. • Incorporate a “book of the week” program for day camp curriculum. • Bring an additional feature to Cinco de Mayo (also self-sustaining) (i.e. Climbing wall, hay ride, pony rides). 235 THIS PAGE INTENTIONALLY LEFT BLANK 236 • Add two adult class offerings via workshops or eight week enrichment programs (see Nancy Johnson, Librarian). Example: a) cooking for men, b) what’s an I-Pod?, c) cell phone tips. • Add Cosmic/Karaoke Night Swim to 2011 Summer Aquatic Calendar and eliminate Recreation Swim after Labor Day. • Add commercial snack stand operation to pool in 2011. • Adjust evaluation schedule to ensure that all staff are evaluated in person before the end of the season. • Pending budget approval, implement fall swimming program. Market new program opportunity in summer brochure and 2012 spring swimming program as well. Recreation program participation continues to grow. Consequently, revenues have increased due to more residents taking advantage of what the Recreation Division has to offer as they see the quality of programs and the benefits of those programs. This increase in revenue allows us to continually reinvest in these programs and further enhance them. FY 10-11 PROGRAM HIGHLIGHTS: • Increased revenues by 5%. • Expanded adult sports program offerings • Completed interior decorating and accents in new aquatics center conference room • Financed and replaced fence topper at Gladstone Park with orange railing and moved yellow down to Memorial Park NorthWest. • Created a Sunday night Wooden Bat Baseball league to compliment current week night success. • Secured coaches and players trainings in all sports to compliment the success of the Cal Poly Volleyball Clinic in 2009 (not just the Mighty Mite programs). • Expanded Teen programming to include: four field trips, two special events, two civic service projects. • Incorporated an educational time block for Day Camp with a minimum of 4 hours a week. • Continued to create and build on to splash events (i.e. Winter Fiesta, Cinco de Mayo, USO Dance, Wednesday Night Dinner) in an effort to create greater community interest while simultaneously garnering greater familiarity and support with administration and City Council and Parks and Recreation Commission. • Hired a minimum of two new committed instructors to teach in the areas of youth and adult dance for the community class program. Had them in place by spring session 2010. • Expanded Recreation Swim on Saturdays from Labor Day through end of September 2010 (9/26/10). • Researched different Saturday swim lesson programs, as well as school year swim lesson/swim team programs and pool patrons for a possible 2011 implementation. • Designed signage and appropriate guidelines for “Dolphin Dining Area” by opening day of 2010 season. • Updated facility signage and be more user friendly to the public and reflected changes to the program by May 1, 2010. • Updated pools technology to include computer, internet and copy/fax machine to maintain better correspondence and monitored online swim registration for 2010. 237 Budget Division: RECREATION AND FAMILY SERVICES - RECREATION FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages Director of Recreation & Family Serv 1.00 1.00 $140,495 $140,495 Pool Manager 700 700 $12,825 $12,825 Recreation Superintendent 1.00 1.00 77,325 85,225 Asst Rec Leader 11,149 11,149 111,880 121,855 Administrative Secretary 1.00 1.00 61,675 61,675 Instructor Guard 5,720 5,720 67,560 73,075 Senior Office Specialist 1.00 1.00 50,410 51,430 Lifeguard 3,120 3,120 32,430 35,220 Recreation Supervisor(a)0.05 0.05 3,200 3,370 Asst Pool Manager 480 480 7,290 7,290 Recreation Coordinator 1.00 1.00 41,250 44,340 Recreation Aide 2,631 2,631 24,885 25,600 Recreation Leader 11,418 11,418 154,205 156,995 Sr Rec Leader 910 910 17,700 17,700 Sr Instruc Guard 478 478 5,960 6,580 (a) .45 FTE Senior Activities, .45 FTE Senior Nutrition, .05 FTE Woman's Club Rec Leader(Hol/Smm)537 537 7,380 7,380 TOTAL 5.05 5.05 $374,355 $386,535 TOTAL 37,144 37,144 $442,115 $464,520 Full Time Positions Part Time Positions 238 BUDGET UNIT:1025410000 RECREATION & FAMILY SERV - RECREATION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE PERSONNEL 6003 Salaries/Regular 288,500 329,280 374,355 386,535 12,180 6006 Salaries/Temp & Part-Time 524,715 490,595 442,115 464,520 22,405 6012 Salaries/Comp-Time 3,315 2,205 - - - 6015 Salaries/Vacation 9,020 13,775 - - - 6024 Salaries/Sick Leave 5,955 8,025 - - - 6033 Overtime Pay/Premium 3,095 1,005 - - - 6048 Salaries/Language Pay 2,455 2,545 2,400 2,400 - 6060 Special Event Pay 4,975 3,910 - - - 6069 Allowance/Vehicle 5,425 5,380 5,400 5,400 - 6101 PERS/Employee Contribution 40,465 43,740 41,405 45,810 4,405 6105 PERS/Employer Contribution 69,105 72,775 68,000 72,380 4,380 6109 PARS/Employer 16,760 18,675 19,945 21,100 1,155 6125 FICA/Employer Contrib/Med 9,385 9,335 11,030 11,245 215 6133 Retiree Health Premium Reimb 2,425 2,520 2,565 2,565 - 6140 Life Insurance Allocation 1,140 915 1,005 1,055 50 6155 Workers' Comp Allocation 33,435 33,880 33,615 34,330 715 6160 LTD Insurance Allocation 2,850 3,035 2,870 3,010 140 6165 Unemployment Allocation 840 855 905 925 20 6175 Benefits/Flex Plan 56,095 67,975 77,530 80,665 3,135 6180 Deferred Comp/Employer Paid 4,025 4,580 5,605 5,605 - PERSONNEL SUBTOTAL 1,083,980 1,115,005 1,088,745 1,137,545 48,800 239 Cost 1025410000 6201 $3,800 6220 $300 6230 $900 6235 $1,000 6493 $40,000 6563 Supplies/Special - Pool supplies and miscellaneous $20,000 6569 Small Equipment - Minor pool equipment $2,130 6625 $83,900 6440 $36,000 Outside Services & Repairs - Pool maintenance, youth banquets, Golden Days, DJ services, day camp trips, pool services Class Instruction Fees - Contractor fees for all youth and adult classes, including Zumba (estimate $24,000) Training Schools - School of Pool Operators Meeting/Conferences - CPRS Conference $700; Aquatics Conference $300 Dues and Subscriptions - Professional association dues: California Park and Recreation Society (CPRS), Southern California Municipal Athletic Federation (SCMAF), State Boards and Commissions Program Expense - Team and staff uniforms; program T-shirts; day camp materials, supplies and crafts; program signs and banners; event materials, supplies and setup costs; field trip expenses; trophies; miscellaneous program costs Uniforms and Laundry - Staff Uniform $1,800;Office and Recreation Centercarpets and mats $2,000. RECREATION AND FAMILY SERVICES - RECREATION ACTIVITY DETAIL Account Number Description 240 BUDGET UNIT:1025410000 RECREATION & FAMILY SERV - RECREATION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE OPERATIONS 6201 Uniforms & Laundry 3,050 1,685 1,800 3,800 2,000 6220 Training Schools 1,385 1,065 300 300 - 6230 Dues & Subscriptions 800 240 700 900 200 6235 Mileage Reimbursement - - - 400 400 6235 Meetings & Conferences 1,260 865 1,000 1,000 - 6399 Professional Services/Other 3,000 - - - - 6405 Commission Meetings Expense 2,075 2,150 3,000 2,800 (200) 6440 Class Instruction Fees 9,885 8,700 6,000 36,000 30,000 6445 Officiating Fees 12,605 9,810 12,000 12,000 - 6493 Outside Services & Repairs 36,320 29,645 40,000 40,000 - 6518 Postage 255 135 - - - 6530 Office Supplies 9,800 6,310 5,200 6,200 1,000 6539 Printing, Binding & Duplicating 7,975 10,085 10,000 10,000 - 6551 Fuel and Oil - - 3,000 1,000 (2,000) 6554 Supplies/Custodial & Cleaning 70 1,145 6,000 4,000 (2,000) 6560 Repair Parts 10 - - - - 6563 Supplies/Special 20,755 27,415 20,000 20,000 - 6569 Small Equipment 4,120 1,310 5,130 2,130 (3,000) 6601 Advertising Expense 17,155 13,170 11,500 11,500 - 6602 Concerts 16,425 13,405 15,000 15,000 - 6625 Program Expense 127,080 83,605 83,900 83,900 - 6805 Maintenance/Land Improvement 220 55 - - - 6825 Maint & Repair / Vehicle 35 - 500 500 - 6835 Maint & Repair/Equipment 4,625 8,000 4,000 5,600 1,600 6899 Repairs and Maintenance - 3,100 - - - 6910 Utilities/Natural Gas 2,675 16,760 10,000 12,000 2,000 6915 Utilities/Telephone 5,170 6,415 9,400 9,400 - 7009 Bank Service Charge - 320 - - - 7080 Refund 6,850 5,475 3,000 3,000 - OPERATIONS SUBTOTAL 293,600 250,865 251,430 281,430 30,000 GENERAL FUND TOTAL: 1,377,580 1,365,870 1,340,175 1,418,975 78,800 241 THIS PAGE INTENTIONALLY LEFT BLANK 242 RECREATION AND FAMILY SERVICES PARKS MAINTENANCE DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Parks Division is a division of the Recreation and Family Services Department responsible for the overall maintenance of 56(+) acres of park land which includes 42 acres of turf area. Responsible for the supervision of 4.5 miles of center medians under a landscape maintenance contract, as well as the maintenance of the City’s Urban Forest Program which features approximately 12,000 trees. The division is also responsible for project management in all of the departments’ park improvements. STRATEGIC GOALS: • Assist in the management and oversight toward the completion of Rosedale Park systems, including the “Joint Use Park” Agreement with Azusa Unified School District (AUSD); oversee completion of Alisol and Citrus Grove parks. • Assist with the Rivers and Mountains Conservancy in the planning and budgeting of the River Park facility in Azusa Canyon. • Implement the Community Garden project. • Obtain the Tree City USA designation for 2011. • Continue to implement the Root Barrier policy to insure future protection of the City’s infrastructure. • Complete all capital improvement projects (CIP) minimizing change orders or cost increases to no more than 10% of total project budget. • Develop a plan for disposition and administration of open space and hiking trail connectivity. • Slauson Park picnic shelter improvement project. • Park monument signs with LED lighting project. • Driveway gates, pilasters and bollards at Memorial Park and Pioneer Park project. • Interior pool LED lighting project. • Add two new $500 gym ad sponsors. • Tennis, basketball and handball court resurfacing at Gladstone Park, Memorial Park, Northside Park and Slauson Park (pending CDBG approval) project. • Improve City Hall irrigation (contingent on budget availability). • Slauson Park pool filter upgrade for slide pool. • Design, coordinate and replace all former pole banners. • Pioneer Park/Rancho Park walking path project. • Oversee completion of Alisol and Citrus Grove parks. • Secure Tree City USA designation for the 8th consecutive year. • Secure funding from L & W (Paul Reid) for the purchase of two new LED lit stars for the two Christmas trees at City Hall. 243 THIS PAGE INTENTIONALLY LEFT BLANK 244 FY 10-11 PROGRAM HIGHLIGHTS: • Continued to implement the Root Barrier policy to insure future protection of the City’s infrastructure • Assisted in the management and oversight toward the completion of Rosedale Park systems, including the “Joint Use Park” Agreement with AUSD • Completed all CIP projects minimizing change orders or cost increases to no more than 10% of total project budget • Sr. Center LED lighting • Completed balance of AQMD tree planting by 3/31/11 • Completed American With Disabilities Act (ADA) Concrete Replacement Project at Northside Park • Replaced fence cover at NRC • Completed the following projects pending security of funding: Picnic Shelter security Lighting (Northside Park), Walking Path (Canyon Park), Driveway Gates & Pilasters (Pioneer Park) , Driveway Gates & Pilasters (Memorial Park) – Three Entrances / Exists, Picnic Shelter Security Lighting (Zacatecas Park). • Took Department lead on Memorial Park North Recreation Center Community Gardens Project collaborative effort. • Secured Tree City USA Designation for 7th consecutive year. • Repaired and repainted project at Gladstone day labor site. • AQMD tree planting project. • Fence topper at Gladstone Park • Remodeled Slauson Park recreation room • Sierra Madre Boulevard median island irrigation solution • Northside Park ADA concrete improvements 245 Budget Division: RECREATION AND FAMILY SERVICES - PARKS MAINTENANCE FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages Parks Maintenance Superintendent 1.00 1.00 $87,605 $87,605 Parks Maint Wrkr I 6,614 9,568 $111,095 $161,700 Parks Maintenance Worker III 3.00 3.00 184,125 185,025 Parks Maintenance Worker I 2.00 2.00 96,180 96,180 Urban Forester 1.00 1.00 70,780 70,780 TOTAL 7.00 7.00 $438,690 $439,590 TOTAL 6,614 9,568 $111,095 $161,700 Full Time Positions Part Time Positions 246 BUDGET UNIT:1025420000 RECREATION & FAMILY SERV - PARKS MAINT DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE PERSONNEL 6003 Salaries/Regular 368,795 385,510 438,690 439,590 900 6006 Salaries/Temp & Part-Time 162,095 173,945 111,095 161,700 50,605 6012 Salaries/Comp-Time 3,860 3,610 - - - 6015 Salaries/Vacation 29,415 29,325 - - - 6024 Salaries/Sick Leave 9,290 10,895 - - - 6033 Overtime Pay/Premium 7,265 3,720 - - - 6048 Salaries/Language Pay 3,615 3,620 3,600 3,600 - 6063 Salaries/Jury Duty 875 285 - - - 6072 Salaries/Injury 505 785 - - - 6101 PERS/Employee Contribution 39,600 42,995 37,350 42,715 5,365 6105 PERS/Employer Contribution 67,855 72,310 61,540 76,935 15,395 6109 PARS/Employer 5,050 5,655 6,500 5,615 (885) 6125 FICA/Employer Contrib/Med 6,355 6,665 8,035 8,875 840 6133 Retiree Health Premium Reimb 4,880 4,855 5,160 5,160 - 6140 Life Insurance Allocation 1,195 1,050 1,170 1,180 10 6155 Workers' Comp Allocation 23,360 24,635 22,090 24,200 2,110 6160 LTD Insurance Allocation 3,190 2,930 3,405 3,420 15 6165 Unemployment Allocation 640 670 660 720 60 6175 Benefits/Flex Plan 94,910 100,360 105,385 110,810 5,425 6180 Deferred Comp/Employer Paid 4,980 5,040 5,040 5,040 - PERSONNEL SUBTOTAL 837,730 878,860 809,720 889,560 79,840 247 Cost 1025420000 6215 $980 6220 $2,000 6230 $400 6235 $250 6493 $350,055 6563 $44,390 6805 $40,860 6904 $220,000 Meeting/Conferences - Street Tree seminars Outside Services & Repairs - West Coast Arborist tree contractor $160,130-includes Street and sidewalk tree maintenance $50,000 (Gas Tax) and Palm tree trimming $9,000 (Gas Tax); Mariposa landscape and irrigation contract $164,305; TruGreen Chemlawn $14,000; Bee Removers $2,000; additional extras not included in Mariposa contract $9,620 Tuition Reimbursement - Bachelor of Science degree pursuit by Recreation Superintendent-Parks Dues/Subscriptions - Street Tree membership $200; National Parks and Recreation membership $200 Training Schools - American Trainco Maintenance Training $1,000; recertification of Playground Safety Inspector $500; Aquatic Facility Operator Certification $500 Supplies/Special - Facility maintenance and rehabilitation (paint, BBQ replacement, basketball/tennis court nets etc.) By park: Memorial Park $5,000; Pioneer Park $4,000; Northside Park $4,000; Veteran's Freedom Park $5,000; Slauson Park $5,000; Zacatecas Park $4,000;Gladstone Park $4,000; Downtown Landscaping $ 8,000; Volunteer Painting Supplies $2,000; Miscellaneous $3,390 Utilities/Other - Utility charges from Light and Water RECREATION AND FAMILY SERVICES - PARKS MAINTENANCE ACTIVITY DETAIL Account Number Description Maintenance/Land Improvement - Locks and keys $1,500; irrigation controllers/maintenance $5,500; light fixtures/bulbs $6,000; backflow inspection/replacement $2,860; playground repairs/replacement $5,000; vandalism repair $2,000; grass seed $7,000; restroom fixtures/partitions $7,000; door replacement $4,000 248 BUDGET UNIT:1025420000 RECREATION & FAMILY SERV - PARKS MAINT DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE OPERATIONS 6201 Uniforms & Laundry 6,155 8,045 5,890 5,890 - 6215 Tuition Reimbursement 1,160 1,030 980 980 - 6220 Training Schools 230 1,975 2,000 2,000 - 6225 Training Materials 90 - - - - 6230 Dues & Subscriptions 360 380 400 400 - 6235 Meetings & Conferences 35 215 250 250 - 6253 Licenses/Certifications 175 185 500 500 - 6445 Officiation Fees - 105 - - - 6493 Outside Services & Repairs 286,470 257,135 291,055 291,055 - 6493 Outside Services & Repairs - GAS TAX 57,485 58,965 59,000 59,000 - 6530 Office Supplies 580 1,155 940 940 - 6548 Plants & Trees 6,525 1,785 2,200 2,200 - 6551 Fuel and Oil 24,960 25,460 20,000 20,000 - 6554 Supplies/Custodial & Cleaning 17,620 16,080 15,000 17,000 2,000 6560 Repair Parts 1,340 1,590 1,250 1,250 - 6563 Supplies/Special 52,520 43,785 44,390 44,390 - 6566 Small Tools 635 1,530 1,470 1,470 - 6569 Small Equipment 455 1,610 2,000 2,000 - 6599 Materials & Supplies/Other - 220 - - - 6601 Advertising Expense 115 - - - - 6625 Program Expense - 1,295 - - - 6805 Maintenance/Land Improvements 39,785 37,270 40,860 40,860 - 6825 Maint & Repair / Vehicle 2,035 1,895 2,920 2,920 - 6830 Rent/Equipment 535 1,860 1,000 1,000 - 6835 Maint & Repair/Equipment 2,680 2,510 3,000 3,000 - 6904 Utilities/Other 195,060 212,755 220,000 220,000 - 6915 Utilities/Telephone 5,515 6,415 4,600 4,600 - OPERATIONS SUBTOTAL 702,520 685,250 719,705 721,705 2,000 PARKS MAINTENANCE TOTAL: 1,540,250 1,564,110 1,529,425 1,611,265 81,840 Funding: GAS TAX FUND TOTAL: (57,485) (58,965) (59,000) (59,000) - GENERAL FUND TOTAL: (1,482,765) (1,505,145) (1,470,425) (1,552,265) 81,840 Total Funding (1,540,250) (1,564,110) (1,529,425) (1,611,265) 81,840 249 THIS PAGE INTENTIONALLY LEFT BLANK 250 RECREATION AND FAMILY SERVICES SENIOR PROGRAMS PROGRAM COMMENTARY PROGRAM DESCRIPTION: Senior Programs is a division of the Recreation and Family Services Department responsible for a variety of activities and programs designed to meet the communities’ recreation needs. The chief responsibility of the Senior Program Division is to provide programs that enhance the lives of senior citizens in Azusa. This is accomplished by offering the following: social and recreational opportunities, day trips, health information seminars, screenings, referrals, case management as well as a variety of programs specializing in celebrating special events and holidays. STRATEGIC GOALS: • Full implementation of Bone Builders program. • Plan 25th anniversary gala celebration of the Senior Center for (2012). • Begin a bi-monthly morning roundtable in an effort to speak to our seniors on various issues, including senior center happenings, concerns, current events, etc. • To gain Target and Applebee’s as sponsors/supporters of the Senior Center. • Continue through sponsorship procurement to see that all special events are self-sustaining. • Develop a new system to be able to access funds necessary to purchase items for events, as needed. • Research organizations that have older adults in an effort to secure volunteers for future events. • Add two new $500 gym ad sponsors. The Senior Programs are housed predominately at the Azusa Senior Center, a facility that will celebrate its 25th year in 2012. The facility is now integrated with intergenerational use and is used to increase revenue during “off Senior hours” through facility rentals. This revenue enhances program opportunities department wide, in addition to relieving the General Fund. FY 10-11 PROGRAM HIGHLIGHTS: • Coordinated purchase and installation of electronic marquee. • Designed, programmed and implemented “Bone Builders” program in Senior Center. • Researched purchase of an electronic marquee for the Senior Center, similar to the newly purchased marquee at the Recreation Center. Planned fundraising activities in an effort to purchase in early 2011. • Added two fully sponsored patio events to the 2010 calendar, such as Roaring 20’s, Asian Cuisine, Monte Carlo (casino) Night, etc., to complement the following services: Wine Tasting, Wine Tasting II, Suds and Spuds, Kentucky Derby. 251 THIS PAGE INTENTIONALLY LEFT BLANK 252 • Planned and organized the return of the 2010 Spring Craft Fair held at the Senior Center with a goal of 10 crafters. Event held in April 2010. • Sought additional sponsorship to cover Senior Programs (i.e. Weekly movie, Bunco snacks). • Researched the Senior Square patio area for outside coffee and pastry in the morning, with implementation in July 2010, contingent on completion of garden and purchase of patio furniture. • USO dinner Dance at NRC. • $10,000 Bone Builders Grant from Canyon City Foundation. 253 Budget Division: RECREATION AND FAMILY SERVICES - SENIOR PROGRAMS FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages Recreation Supervisor(a)0.45 0.45 $29,440 $30,340 Rec Leader 496 496 $6,180 $6,180 Senior Office Specialist (b)0.47 0.47 22,705 23,695 Asst. Office Spec I 395 395 5,645 5,645 Sr Rec Leader 910 910 16,060 16,860 (a) .05 FTE Recreation, .45 FTE Sr. Nutrition, .05 FTE Woman's Club (b) .46 FTE Senior Nutrition, .07 FTE Woman's Club TOTAL 0.92 0.92 $52,145 $54,035 TOTAL 1,801 1,801 $27,885 $28,685 Full Time Positions Part Time Positions 254 BUDGET UNIT:1025543000 RECREATION & FAMILY SRVCS-SENIOR PROG DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE PERSONNEL 6003 Salaries/Regular 71,015 44,485 52,145 54,035 1,890 6006 Salaries/Temp & Part-Time 24,185 18,960 27,885 28,685 800 6012 Salaries/Comp-Time 2,905 2,240 - - - 6015 Salaries/Vacation 1,160 1,910 - - - 6024 Salaries/Sick Leave 1,880 1,485 - - - 6033 Overtime Pay/Premium 65 35 - - - 6048 Language Pay 110 - 355 280 (75) 6063 Salaries/Jury Duty 150 - - - - 6101 PERS/Employee Contribution 7,155 4,875 3,785 5,055 1,270 6105 PERS/Employer Contribution 12,265 8,120 6,220 9,065 2,845 6109 PARS/Employer Contribution 50 - 270 440 170 6125 FICA/Employer Contrib/Med 835 710 1,080 1,415 335 6133 Retiree Health Premium Reimb 1,020 1,005 1,115 1,115 - 6140 Life Insurance Allocation 250 135 145 145 - 6155 Workers' Comp Allocation 4,060 2,765 2,430 3,320 890 6160 LTD Insurance Allocation 695 390 415 420 5 6165 Unemployment Allocation 125 80 70 90 20 6175 Benefits/Flex Plan 20,650 13,800 13,850 14,565 715 6180 Deferred Comp/Employer Paid 860 520 500 500 - PERSONNEL SUBTOTAL 149,435 101,515 110,265 119,130 8,865 255 Cost 1025543000 6220 $200 6230 $400 6235 $400 6493 $2,000 6625 $23,500 6840 $3,260Rent/Office Furniture & Equipment - Lease of copy machine and projected cost of individual copies Meeting/Conferences - CPRS conference Outside Services & Repairs - Custodial (facility rentals) $1,000; equipment repairs (kitchen) $1,000 Dues/Subscriptions - CPRS dues; newspaper subscriptions for Senior Center Library Training Schools - California Park and Recreation Society (CPRS) workshop $100; Excel class $100 Program Expenses - Senior excursion fees $18,500; movie rentals $240; Bunco refreshments $120; supplies for Wednesday Night Dinners $200; special events $2,350; miscellaneous $2,090 RECREATION AND FAMILY SERVICES - SENIOR PROGRAMS ACTIVITY DETAIL Account Number Description 256 BUDGET UNIT:1025543000 RECREATION & FAMILY SRVCS-SENIOR PROG DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE OPERATIONS 6201 Uniforms and Laundry 855 - - - - 6211 Volunteer Award 15 - - - - 6220 Training Schools - 150 200 200 - 6230 Dues & Subscriptions 145 605 400 400 - 6235 Meetings & Conferences 175 500 400 400 - 6430 Custodial Services 4,075 2,250 3,000 3,000 - 6493 Outside Services & Repairs 620 1,865 2,000 2,000 - 6518 Postage 60 45 100 100 - 6530 Office Supplies 1,365 565 600 600 - 6539 Printing, Binding & Duplicating 3,520 3,750 3,100 3,100 - 6563 Supplies/Special 75 - - - - 6601 Advertising Expense 60 55 - - - 6620 Recordation Expense 80 - - - - 6625 Program Expense 26,500 20,350 23,500 23,500 - 6799 Insurance/Other 35 - - - - 6835 Maintenance and Repair/Equipment 175 - - - - 6840 Rent/Office Furniture & Equipment 4,915 2,975 3,260 3,260 - 6904 Utilities/Other 32,935 27,825 30,000 30,000 - 6910 Utilities/Natural Gas 1,545 2,300 1,300 1,300 - 6915 Utilities/Telephone 3,560 3,045 2,300 2,300 - 7080 Refund 1,260 1,970 200 200 - OPERATIONS SUBTOTAL 81,970 68,250 70,360 70,360 - GENERAL FUND TOTAL: 231,405 169,765 180,625 189,490 8,865 257 THIS PAGE INTENTIONALLY LEFT BLANK 258 RECREATION AND FAMILY SERVICES SENIOR NUTRITION PROGRAM PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Senior Nutrition Program is a division of the Recreation and Family Services Department. The chief responsibility of this division is to provide hot meals for senior residents in Azusa. This governed nutritious, well-balanced meal program is served daily at the Azusa Senior Center and delivered to homebound seniors without a family support system. STRATEGIC GOALS: • Continue to build on the success of the Wednesday Night Dinner and Nutrition Site Council sponsored Dance Program. • Obtain Los Angeles County Distinguished Site Award once again. • Begin research for an evening Salad Bar/Meal program to target the Baby Boomer population. Program to begin in January 2012 (pending grant procurement). • Create a quarterly Dining Out to Dinner plus Movies or Shopping program for seniors and arrange transportation with Transportation Division and reservations to local restaurants, such as Max’s, Applebee’s, etc. The Senior Nutrition Program, as bound by its government funding, can only accept donations for the program. Further subsidy for this program traditionally has come from the General Fund. Failure to continue with that support would result in the demise of the program. FY 10-11 PROGRAM HIGHLIGHTS: • Continued to serve over 23,000 hot meals at the Senior Center averaging 94 per day, five days a week. • Delivered 11,444 hot meals to homebound seniors, 45 per day, five days a week in addition to some frozen meals on the weekend. • Secured Distinguished Site, Silver Thermometer and Golden Apple awards in Senior Nutrition Program from Los Angeles County. • Completed Morrison’s Catering Contract revision and submitted all AAA paperwork in a timely fashion in accordance with established deadlines. 259 Budget Division: RECREATION AND FAMILY SERVICES - SENIOR NUTRITION FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages Recreation Supervisor(a )0.45 0.45 $29,440 $30,340 Custodian 1,244 1,244 $18,295 $18,295 Senior Office Specialist (b)0.46 0.46 22,220 23,190 Asst Rec Leader 287 287 2,930 2,930 Budget Analyst(c)0.10 0.10 8,365 8,365 Rec Leader 416 416 5,185 5,185 Home Delivered Meal Mgr 1,266 1,266 19,175 19,175 Asst Office Specialist I 645 645 9,215 9,215 Site Manager 127 127 1,920 1,920 (a) .05 FTE Recreation, .45 FTE Senior Activities, .05 FTE Woman's Club (b) .47 FTE Senior Activities, .07 FTE Woman's Club (c) .575 FTE Finance, .30 FTE Admin Serv-Rosedale, .025 CDBG TOTAL 1.01 1.01 $60,025 $61,895 TOTAL 3,985 3,985 $56,720 $56,720 Full Time Positions Part Time Positions 260 BUDGET UNIT: 2125541000 RECREATION & FAM SERV- SENIOR NUTRITION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE PERSONNEL 6003 Salaries/Regular 34,195 51,070 60,025 61,895 1,870 6006 Salaries/Temp & Part-Time 68,970 59,590 56,720 56,720 - 6012 Salaries/Comp-Time 890 2,225 - - - 6015 Salaries/Vacation 1,955 2,315 - - - 6024 Salaries/Sick Leave 605 1,860 - - - 6027 Salaries/Bereavement 130 230 - - - 6033 Overtime Pay/Premium 180 - - - - 6048 Salaries/Language Pay 1,555 845 745 460 (285) 6063 Salaries/Jury Duty 150 - - - - 6088 Payroll-in Kind 42,400 46,025 44,000 44,000 - 6101 PERS/Employee Contribution 7,725 8,370 5,755 7,655 1,900 6105 PERS/Employer Contribution 13,175 13,945 9,425 13,685 4,260 6109 PARS/Employer 60 - 1,400 455 (945) 6125 FICA/Employer Contrib/Med 1,775 1,440 1,940 1,960 20 6133 Retiree Health Premium Reimb 1,180 1,110 1,230 1,230 - 6140 Life Insurance Allocation 125 155 160 160 - 6155 Workers' Comp Allocation 4,340 4,725 4,725 4,755 30 6160 LTD Insurance Allocation 345 450 470 480 10 6165 Unemployment Allocation 120 130 135 135 - 6175 Benefits/Flex Plan 9,925 14,040 15,205 15,990 785 6180 Deferred Comp/Employer Paid 435 530 550 550 - PERSONNEL SUBTOTAL 190,235 209,055 202,485 210,130 7,645 261 Cost 2125541000 6235 $400 6655 $105,400 Meeting/Conferences - Conference on Aging Food Services Contract - Program meals RECREATION AND FAMILY SERVICES - SENIOR NUTRITION ACTIVITY DETAIL Account Number Description 262 BUDGET UNIT: 2125541000 RECREATION & FAM SERV- SENIOR NUTRITION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE OPERATIONS 6211 Volunteer Awards 465 485 - - - 6230 Dues & Subscriptions 295 - - - - 6235 Meetings & Conferences - - 400 400 - 6240 Mileage Reimbursement 2,165 1,625 2,050 2,050 - 6518 Postage 35 10 - - - 6530 Office Supplies 2,635 3,030 3,200 3,200 - 6539 Printing, Binding & Duplicating 1,945 1,485 1,600 1,600 - 6563 Supplies/Special 220 195 200 200 - 6625 Program Expenses - - 500 500 - 6655 Food Services Contract 99,640 93,760 105,400 105,400 - 6840 Rent/Office Furniture and Equip - 810 - - - 6904 Utilities/Other - 3,090 - - - 6910 Utilities/Natural Gas 1,310 255 1,100 1,100 - 6915 Utilities/Telephone - 365 - - - OPERATIONS SUBTOTAL 108,710 105,110 114,450 114,450 - SENIOR NUTRITION FUND TOTAL: 298,945 314,165 316,935 324,580 7,645 263 THIS PAGE INTENTIONALLY LEFT BLANK 264 RECREATION AND FAMILY SERVICES WOMAN’S CLUB DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Woman’s Club is a division of the Recreation and Family Services Department, and serves as a community facility rental program for private parties and non-profit entities. It provides an elegant setting, at a reasonable price to Azusa residents and non-residents. It features an in-house caterer, the Bashful Butler, and is home for large employee parties and club meetings. STRATEGIC GOALS: • Continue to review fees and charges to optimize revenue and cost recovery and to remain competitive in market. • Maintain high quality amenities and facility aesthetics assuring optimal service for residents and visitors to Azusa. The Woman’s Club remains a historic city gem and an aesthetically pleasing and inviting facility. Consequently, revenues have increased significantly because of increased rental use since refurbishment. In turn, this increased revenue will offset general fund expenditures and allow us to offer greater goods and services to our residents. FY 10-11 PROGRAM HIGHLIGHTS: • Continued to provide an optimum facility for weddings, receptions and meetings. • Continued to work with caterer for coordination of rental calendar and maintenance of the facility. 265 Budget Division: RECREATION AND FAMILY SERVICES - WOMAN'S CLUB FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages Recreation Supervisor(a)0.05 0.05 $3,265 $3,370 Asst Rec Leader 65 65 $665 $665 Senior Office Specialist(b)0.07 0.07 3,380 3,530 (a) .05 FTE Recreation, .45 FTE Senior Activities, .45 FTE Senior Nutrition (b) .47 FTE Senior Activities, .46 FTE Senior Nutrition TOTAL 0.12 0.12 $6,645 $6,900 TOTAL 65 65 $665 $665 Full Time Positions Part Time Positions 266 BUDGET UNIT:1025550000 RECREATION & FAMILY SRVCS-WOMAN'S CLUB DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE PERSONNEL 6003 Salaries/Regular 3,335 5,720 6,645 6,900 255 6006 Salaries/Temp & Part-Time 195 - 665 665 - 6012 Salaries/Comp-Time 135 270 - - - 6015 Salaries/Vacation 170 260 - - - 6024 Salaries/Sick Leave 45 190 - - - 6048 Language Pay 30 - - - - 6063 Salaries/Jury Duty 25 - - - - 6101 PERS/Employee Contribution 275 455 520 540 20 6105 PERS/Employer Contribution 475 755 830 930 100 6109 PARS/Employer 10 - 265 25 (240) 6125 FICA/Employer Contrib/Med 85 65 145 135 (10) 6133 Retiree Health Premium Reimb 220 195 220 220 - 6140 Life Insurance Allocation 15 15 20 20 - 6155 Workers' Comp Allocation 155 255 335 300 (35) 6160 LTD Insurance Allocation 35 50 55 50 (5) 6165 Unemployment Allocation 5 10 10 10 - 6175 Benefits/Flex Plan 1,150 1,660 1,810 1,900 90 6180 Deferred Comp/Employer Paid 55 65 130 65 (65) PERSONNEL SUBTOTAL 6,415 9,965 11,650 11,760 110 267 Cost 1025550000 6493 $2,900Outside Services/Repairs - Miscellaneous (as necessary) RECREATION AND FAMILY SERVICES - WOMAN'S CLUB ACTIVITY DETAIL Account Number Description 268 BUDGET UNIT:1025550000 RECREATION & FAMILY SRVCS-WOMAN'S CLUB DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE OPERATIONS 6430 Custodial Services 8,400 6,000 6,800 6,800 - 6493 Outside Services & Repairs 2,605 1,540 2,900 2,900 - 6539 Printing, Binding & Duplicating 1,215 925 1,800 1,800 - 6563 Supplies/Special 115 15 290 290 - 6569 Small Equipment - 40 135 135 - 6601 Advertising Expense - 60 - - - 6815 Maint & Repairs/Bldgs 350 - - - - 6835 Maint & Repair/Equipment - 5 - - - 6910 Utilities/Natural Gas 3,680 3,125 3,200 3,200 - 6915 Utilities/Telephone 495 325 500 500 - 7080 Refund 550 500 850 850 - OPERATION SUBTOTAL 17,410 12,535 16,475 16,475 - GENERAL FUND TOTAL: 23,825 22,500 28,125 28,235 110 269 BUDGET UNIT:28XXXXXXXX RECREATION & FAMILY SERV - GRANTS DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #08-09 09-10 10-11 11-12 VARIANCE PERSONNEL AQMD Tree Planting 6006 Salaries/Temp & Part Time - - 31,895 29,365 (2,530) 6101 PERS/Employee Contribution - - 2,265 2,085 (180) 6105 PERS/Employer Contribution - - 4,070 3,745 (325) 6125 FICA/Employer Contrib/Med - - 460 425 (35) 6155 Workers' Comp Allocation - - 1,275 1,175 (100) 6165 Unemployment Allocation - - 35 30 (5) PERSONNEL SUBTOTAL - - 40,000 36,825 (3,175) OPERATIONS AQMD Tree Planting 6563 Supplies/Special - - 2,000 - (2,000) 6569 Small Equipment - - 8,000 3,000 (5,000) SUBTOTAL - - 10,000 3,000 - Los Angeles County - RENEW 6345 Program Consultants - - 94,805 123,395 28,590 6530 Office Supplies - - 1,000 1,000 - 6539 Printing, Binding & Duplicating - - 900 900 - SUBTOTAL - - 96,705 125,295 - OPERATIONS SUBTOTAL - - 106,705 128,295 21,590 CAPITAL OUTLAY Los Angeles County - RENEW 7130 Structures/Other - - 18,000 - - CAPITAL OUTLAY SUBTOTAL - 18,000 - - RECREATION GRANT FUND TOTAL:- - 164,705 165,120 415 270