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Home My WebLink About04. Administration-FY1213_201210041507029622 ADMINISTRATION City Council City Clerk City Treasurer Office of the City Manager Community Promotions City Attorney THIS PAGE INTENTIONALLY LEFT BLANK 58 CITY COUNCIL PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Mayor and City Council are the elected representatives of the City and, therefore, act as the policy-making legislative body of this municipality. They act on the City’s laws, known as ordinances, adopt resolutions reflecting policy positions, or authorization for City actions, and are bound to uphold the laws of the State of California, as well as our Federal Government. The City Council selects or approves the selection of members of the City Boards, Commissions, and committees. Each year, the City Council considers and adopts a fiscal budget of appropriations and establishes policies and goals to direct the City Manager and his staff. STRATEGIC GOALS: • Maintain a budget balanced within fiscal revenues without service reductions.. • Encourage the development of retail shopping amenities desirable for all Azusa residents. • Support and enforce code compliance programs that reduce visible blight and unsafe/unsanitary living conditions. • Continue programs to engage community involvement in governance through quarterly community outreach meetings. • Assure the completion of utility infrastructure improvements to serve customers well into the future. • Continue to remove obscene and racially offensive graffiti within 24 hours, all other graffiti within 48 hours. . FY 12-13 PROGRAM HIGHLIGHTS: • Continue to work together to accomplish the general City goals including “City Hall In Motion” Town Hall meetings throughout the community. • Insist upon “Community Driven Development” focusing attention upon residential and commercial development projects to assure compliance with Azusa’s high standards with participation by all members of our community. • City Council representative involvement in regional governmental issues to provide a voice for the City of Azusa and to benefit our citizens through projects like the Gold Line Project, and governance issues with the League of California Cities, National League of Cities, Foothill Transit, Southern California Association of Governments (SCAG) and Los Angeles Sanitation Districts (LACSAN). 59 Budget Division: CITY COUNCIL FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Council Stipend N/A N/A $24,000 $24,000 TOTAL 0.00 0.00 $0 $0 TOTAL 0 0 $24,000 $24,000 Full Time Positions Part Time Positions 60 BUDGET UNIT:1008000000 CITY COUNCIL DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE PERSONNEL 6006 Salaries/Temp & Part-Time 24,265 24,115 24,000 24,000 - 6101 PERS/Employee Contribution 1,805 1,795 1,825 1,825 - 6105 PERS/Employer Contribution 2,960 3,015 3,175 3,275 100 6125 FICA/Employer Contrib/Med 1,120 1,505 1,850 1,825 (25) 6133 Retiree Health Premium Reimb 2,335 2,615 2,585 2,790 205 6140 Life Insurance Allocation 430 445 450 450 - 6155 Workers' Comp Allocation 970 965 950 950 - 6175 Benefits/Flex Plan 79,605 80,875 82,775 80,750 (2,025) PERSONNEL SUBTOTAL 113,490 115,330 117,610 115,865 (1,745) 61 Cost 1008000000 6235 $8,900 6298 $2,500 6493 $6,000 7050 $2,100Donations/Contributions - Flag Committee $1,000; Veteran Recognition Ceremonies-Memorial Day and Veteran's Day $300; Portable Toilets $300; Miscellaneous $500 Outside Services - Workshop consultants, City Pins, Plaques, Certificates Meetings/Conferences - Council workshops, League Annual, League Monthly Council Telecommunication Exp - Home DSL, Home Faxes, Special equipment CITY COUNCIL Account Number Description ACTIVITY DETAIL 62 BUDGET UNIT:1008000000 CITY COUNCIL DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE OPERATIONS 6230 Dues & Subscriptions - - 250 250 - 6235 Meetings & Conferences 12,240 11,050 8,900 8,900 - 6240 Mileage Reimbursement 255 - - - - 6298 Council Telecommunication Exp 1,675 1,165 2,500 2,500 - 6493 Outside Services & Repairs - 500 12,000 6,000 (6,000) 6518 Postage - 35 - - 6530 Office Supplies 405 70 500 500 - 6563 Supplies/Special 2,115 1,805 2,200 2,200 - 7050 Donations/Contribution 6,000 3,500 4,600 2,100 (2,500) OPERATIONS SUBTOTAL 22,690 18,125 30,950 22,450 (8,500) GENERAL FUND TOTAL: 136,180 133,455 148,560 138,315 (10,245) 63 THIS PAGE INTENTIONALLY LEFT BLANK 64 CITY CLERK PROGRAM COMMENTARY PROGRAM DESCRIPTION: The City Clerk is an elected official and acts as the community’s full-time representative in the administrative operation of municipal business. It is the duty of the City Clerk to act as Clerk of the City Council, Secretary to the Redevelopment Agency, Industrial Development Authority and Azusa Public Financing Authority. This includes preparation and distribution of agendas for City Council meetings, attendance at all meetings, maintenance and certification of accurate record of proceedings. Acts as Secretary of the Utility Board. In addition, the City Clerk’s Office is charged with the maintenance and protection of official City records; publishes and codifies ordinances; processes, attests, and certifies records; conducts all City elections; and notarizes and maintains documents as required. STRATEGIC GOALS: • Continue working to improve City contract tracking system. • Seek innovative ways to reduce costs in purchase of supplies and general expenses. • Evaluate filing process i.e. claims, requests for public records, and information accessibility to become more user friendly to the public. FY 11-12 PROGRAM HIGHLIGHTS: • Scanned numerous vital and miscellaneous record files for electronic access. • Coordinated filings of all statements in compliance with Fair Political Practices Commission regulations. • Provided professional and efficient customer service to the public as well as outside agencies and other city employees. 65 Budget Division: CITY CLERK FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Assistant City Clerk 1.00 1.00 $72,450 $72,450 City Clerk 2,080 2,080 $37,085 $37,085 Administrative Technician 1.00 1.00 60,775 60,775 Office Specialist I 2,600 2,600 48,930 48,930 Custodian 96 96 1,165 1,165 Senior Office Spec. 1,664 1,664 33,530 33,530 TOTAL 2.00 2.00 $133,225 $133,225 TOTAL 6,440 6,440 $120,710 $120,710 Full Time Positions Part Time Positions 66 BUDGET UNIT:1015210000 CITY CLERK DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE PERSONNEL 6003 Salaries/Regular 125,045 128,095 133,225 133,225 - 6006 Salaries/Temp & Part-Time 113,590 119,460 120,710 120,710 - 6015 Salaries/Vacation 5,110 4,995 - - - 6024 Salaries/Sick Leave 3,345 945 - - - 6033 Overtime Pay/Premium 685 845 - - - 6039 Standby Pay/Premium - - 945 - (945) 6048 Salaries/Language Pay 6,135 6,460 6,420 6,525 105 6101 PERS/Employee Contribution 17,825 18,285 18,235 18,325 90 6105 PERS/Employer Contribution 29,735 30,340 32,845 34,080 1,235 6109 PARS/Employer 4,690 5,425 4,690 4,690 - 6125 FICA/Employer Contrib/Med 3,045 3,195 3,165 3,180 15 6140 Life Insurance Allocation 520 520 545 545 - 6155 Workers' Comp Allocation 10,145 10,420 10,365 10,420 55 6160 LTD Insurance Allocation 990 995 1,040 1,040 - 6165 Unemployment Allocation 240 255 255 255 - 6175 Benefits/Flex Plan 44,530 46,320 48,215 47,040 (1,175) 6180 Deferred Comp/Employer Paid 3,420 3,960 3,420 3,420 - PERSONNEL SUBTOTAL 369,050 380,515 384,075 383,455 (620) 67 Cost 1015210000 6220 $1,000 6230 $700 6235 $1,000 6330 $5,500 6493 $67,000 6518 $41,000 6536 Supplies/Reprographics - Paper supply $1,000 6601 $30,000 6830 $5,000 CITY CLERK ACTIVITY DETAIL Account Number Description Training Schools - International Institute of Municipal Clerks (IIMC) Technical Training classes - City Clerk Association - Classes throughout the year when offered, i.e. Brown Act, Public Records Act Dues/Subscriptions - IIMC, California City Clerk's Association, San Gabriel Valley Tribune Subscription, Rainbow Directory - Resource Directory Meeting/Conferences - Quarterly Southern California City Clerk's Association meetings, annual conference or New Election Law Seminar for City Clerks Codification - Municipal Code Corporation updates; City Ordinances are codified and distributed to several public and legal entities as well as City departments. Codification of the Development Code and Amendments. Advertising Expense - Legal advertising for all public hearings, bid openings, public notices - Azusa Herald, San Gabriel Valley Tribune. Outside Services and Repair - Iron Mountain-record storage, Council meetings video coverage ($3,000), miscellaneous expenses; increase due to March 2013 General Municipal Election. Postage - Processing of postage for most City departments. Rental Equipment - Neopost - lease of mail machine. 68 BUDGET UNIT:1015210000 CITY CLERK DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE OPERATIONS 6215 Tuition Reimbursement 1,010 - - - - 6220 Training Schools 150 150 1,000 1,000 - 6230 Dues & Subscriptions 840 425 700 700 - 6235 Meetings & Conferences 1,095 400 1,000 1,000 - 6240 Mileage Reimbursement 30 35 500 500 - 6330 Codification 2,785 4,625 5,500 5,500 - 6493 Outside Services & Repairs 3,910 124,755 7,000 67,000 60,000 6518 Postage 33,840 32,480 41,000 41,000 - 6530 Office Supplies 1,745 1,725 2,400 2,400 - 6536 Supplies/Reprographics - 25 1,000 1,000 - 6551 Fuel and Oil - 40 190 190 - 6563 Supplies/Special 3,015 1,530 1,500 1,500 - 6572 Office Furniture & Equipment 935 4,190 930 930 - 6601 Advertising Expense 20,000 35,480 25,000 30,000 5,000 6825 Maintenace & Repair 20 35 - - - 6830 Rent/Equipment 4,400 4,795 5,000 5,000 - 6845 Maint/Office Furniture & Equip 205 95 500 500 - OPERATIONS SUBTOTAL 73,980 210,785 93,220 158,220 65,000 GENERAL FUND TOTAL:443,030 591,300 477,295 541,675 64,380 69 THIS PAGE INTENTIONALLY LEFT BLANK 70 CITY TREASURER PROGRAM COMMENTARY PROGRAM DESCRIPTION: The City Treasurer is responsible for the investment and cash management activities of the City and all of its programs. These include the Redevelopment Agency and the Azusa Public Financing Authority. The elected Treasurer, utilizing the services of staff from other operating departments, prepares the daily cash deposits, reviews and approves all wire transfers, and negotiates with banking personnel to optimize service. The Treasurer oversees the daily cash flow and cash balances of the City’s general checking account and the Local Agency Investment Fund (LAIF) to assure adequate cash is available to meet the City’s daily disbursements. The Treasurer acts as the primary contact with the banking and investment institutions utilized by the City, prepares monthly investment reports required by State law, prudently invests the City’s idle cash and annually reviews and updates the City’s Investment Policy prior to submittal to the City Council for approval. STRATEGIC GOALS: • To optimize the earnings of the cash resources of the City in the safest environment while maintaining a liquidity of funds to meet the on-going operational and cash needs of the City. PROGRAM HIGHLIGHTS: • Maintaining an Institutional Custodial Trust Account for the independent safekeeping of City investments that facilitates investment purchases, sales, and the receipt of security interest payments into a competitive interest earning money market account. • By maintaining a $1,500,000 average quarterly balance in the Investment Custodial Money Market Account, all custodial bank fees are waived and the balance is available for immediate transfer to the general checking if needed. • Continual improvement of the monthly Treasurer’s Report for clarity and transparency of the financial position of the City, reporting the fiscal year to date interest earnings, and adding a quarterly and annual comparison summary in the 2011-12 fiscal year. • A decrease in interest earnings on investments was recognized as a result of decreasing interest rates and a decreasing principal balance available to invest. • Available funds for investment are invested in AAA Rated Government Securities to a maximum length of five years to minimize risk and maximize yield, the Local Agencies Investment Fund (LAIF) for availability of funds, and the Custodial Trust Account’s Money Market Account to facilitate safe and independent investment transactions. • Bank fees were kept to a minimum through maintaining the most efficient balance in checking accounts and optimizing the benefits of interest earning sweep accounts to offset the fees. Bank fees expense increase as checking interest earning rates decrease. 71 Budget Division: CITY TREASURER FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 FY 10-11 FY 11-12 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Hours Hours Wages Wages City Treasurer 2,080 2,080 $32,425 $31,525 TOTAL 0.00 0.00 $0 $0 TOTAL 2,080 2,080 $32,425 $31,525 Full Time Positions Part Time Positions 72 BUDGET UNIT:1045820000 CITY TREASURER DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE PERSONNEL 6006 Salaries/Temp & Part-Time 32,580 32,580 32,425 31,525 (900) 6109 PARS/Employer 1,190 1,190 1,215 1,180 (35) 6125 FICA/Employer Contrib/Med 720 715 710 690 (20) 6140 Life Insurance Allocation 145 145 155 150 (5) 6155 Workers' Comp Allocation 1,305 1,305 1,295 1,260 (35) 6175 Benefits/Flex Plan 15,930 16,150 16,555 16,150 (405) 6180 Deferred Comp/Employer Paid 1,080 1,080 1,080 1,080 - PERSONNEL SUBTOTAL 52,950 53,165 53,435 52,035 (1,400) 73 Cost 1045820000 6230 $250 6235 $800 6493 $100 6521 $100 6530 $150 6539 $1,000 7009 $70,000Bank Service Charge - Armored Car Services for daily deposit pickup, credit card service charges for five departments, Escrow Agent Admin Fees. Banking fees for check cashing, NSF checks, deposit processing, etc., over the interest earned on the daily balance. Messenger Services - Federal Express CITY TREASURER ACTIVITY DETAIL Account Number Description Dues/Subscriptions - California Municipal Treasurers Association annual dues for two members Meeting/Conferences -California Municipal Treasurers Association Investment Workshops in September and January and the Annual Conference in April Office Supplies - General office supplies paper, pens, pencils, etc. Printing, Binding & Duplication - Bank deposit bags, cash receipts for all departments, bank endorsement stamps, currency/coin deposit preparation supplies, deposit slips, all banking and deposit supplies for all departments are charged to this account. Outside Services - Cintas Document shredding company 74 BUDGET UNIT:1045820000 CITY TREASURER DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE OPERATIONS 6220 Training Schools 90 - - - - 6230 Dues & Subscriptions 205 - 250 250 - 6235 Meetings & Conferences 520 785 800 800 - 6493 Outside Services 270 15 200 100 (100) 6521 Messenger Service - - - 100 100 6530 Office Supplies 50 10 200 150 (50) 6539 Printing, Binding & Duplicating 855 820 1,000 1,000 - 6569 Small Equipment 265 - 300 - (300) 6915 Utilities/Telephone - 85 - - - 7009 Bank Service Charge 63,160 73,425 66,600 70,000 3,400 7015 Tax/Property 60 - - - - OPERATIONS SUBTOTAL 65,475 75,140 69,350 72,400 3,050 GENERAL FUND TOTAL: 118,425 128,305 122,785 124,435 1,650 75 THIS PAGE INTENTIONALLY LEFT BLANK 76 ADMINISTRATION-OFFICE OF THE CITY MANAGER PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Office of the City Manager provides the services of chief executive officer for all City operations and municipal services, and facilitator implementing City Council policy. All employees except the City Attorney, City Clerk, and City Treasurer are the responsibility of the City Manager. The City Manager also functions as the Executive Director of the Azusa Redevelopment Agency. The Primary functions of the City Manager are to plan, direct, and supervise all city operations; prepare and administer the fiscal budget; act as Employee Relations Officer, and enforce the municipal code and contract obligations of the City. STRATEGIC GOALS: • Balance the budget without reductions in service. • Maintain code compliance standards and expand service on weekends. • Continue to coordinate and implement the mitigation measures and conditions of approval for the Rosedale Development. • Develop recommendations for retail shopping amenities in phase II of the Downtown North Project. . FY 12-13 PROGRAM HIGHLIGHTS: • City Manager and staff will continue to emphasize the enhancement of the City’s economic stability and improve the City’s fiscal position. Oversight of the Downtown Development Projects is key to this effort as well as providing residents with attractive amenities in retail opportunities and public facilities. • Continued public outreach and communication with constituents will also remain key to linking Azusan’s with their government. • Code Compliance will remain a top priority in the City’s effort to eliminate unsafe living conditions and improve the quality of life for all of Azusa’s residents. 77 Budget Division: OFFICE OF THE CITY MANAGER FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary City Manager(a)0.50 0.60 $96,000 $115,200 Human Rel Coord 520 520 $17,235 $17,235 Assistant City Manager(b)0.80 0.00 39,065 0 HRC Grad Interns 1,040 520 15,600 7,800 Executive Assistant to the City Mgr 1.00 1.00 64,540 64,540 (a) FY 2011-12: .20 FTE CFD-Rosedale; .30 FTE L&W Administration; FY 2012-13: .20 FTE CFD-Rosedale, .20 FTE L&W Administration (b) .10 FTE CFD-Rosedale; .10 FTE L&W Administration TOTAL 2.30 1.60 $199,605 $179,740 TOTAL 1,560 1,040 $32,835 $25,035 Full Time Positions Part Time Positions 78 BUDGET UNIT:1010110000 OFFICE OF THE CITY MANAGER DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE PERSONNEL 6003 Salaries/Regular 285,085 300,775 199,605 179,740 (19,865) 6006 Salaries/Temp & Part-Time 32,210 26,190 32,835 25,035 (7,800) 6015 Salaries/Vacation 4,080 5,900 - - - 6024 Salaries/Sick Leave 6,200 2,705 - - - 6033 Overtime Pay/Premium 225 - - - - 6047 Salaries/Bonuses 5,065 - - - - 6069 Allowances/Vehicle 6,395 4,340 4,320 - (4,320) 6070 Allowances/Telephone 755 755 750 900 150 6101 PERS/Employee Contribution 21,085 21,715 19,455 12,640 (6,815) 6105 PERS/Employer Contribution 35,245 36,130 37,445 23,555 (13,890) 6109 PARS/Employer 10,640 23,280 17,460 13,945 (3,515) 6125 FICA/Employer Contrib/Med 5,570 5,600 5,375 3,345 (2,030) 6133 Retiree Health 1,290 1,295 1,315 2,045 730 6140 Life Insurance Allocation 700 720 795 480 (315) 6155 Workers' Comp Allocation 13,310 13,420 13,315 8,225 (5,090) 6160 LTD Insurance Allocation 3,210 3,255 2,295 1,395 (900) 6165 Unemployment Allocation 345 345 375 230 (145) 6175 Benefits/Flex Plan 35,665 36,625 37,355 25,135 (12,220) 6180 Deferred Comp/Employer Paid 11,275 11,270 11,270 11,340 70 PERSONNEL SUBTOTAL 478,350 494,320 383,965 308,010 (75,955) 79 Cost 1010110000 6230 $39,560 6235 $4,000 6509 $300 6521 $200 6527 $1,000 6625 $5,000 7045 $3,140 Dues/Subscriptions - League, San Gabriel Valley Council of Governments (SGVCOG), Southern California Association of Governments (SCAG), California Contract Cities (CCC), Independent Cities Association (ICA), San Gabriel Valley City Managers Association (SGVCMA), San Gabriel Valley Assistant to City Managers (SGVACM), International City/County Management Association (ICMA), Tribune, National League of Cities (NLC) Meetings/Conferences - SGVCMA/SGVACM, League, CCC Monthly, League Annual, City Manager, Mayor & City Council Forum, SGVACM Annual Conference Publications/Other - League Roster, State & Local Directory Messenger Service - Federal Express, UPS Other Agency Contributions - Los Angeles County Local Agency Formation Commission OFFICE OF THE CITY MANAGER Computer Supplies - Toners, Ink Cartridges Program Expense - City events $4,000; Miscellaneous $1,000 ACTIVITY DETAIL Account Number Description 80 BUDGET UNIT:1010110000 OFFICE OF THE CITY MANAGER DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE OPERATIONS 6230 Dues & Subscriptions 28,710 42,440 39,560 39,560 - 6235 Meetings & Conferences 11,720 8,625 7,540 4,000 (3,540) 6405 Commission Meetings Expense 2,300 1,700 2,700 2,700 - 6509 Publications/Other - - 300 300 - 6521 Messenger Service 50 55 200 200 - 6527 Supplies/Computer 80 1,900 1,000 1,000 - 6530 Office Supplies 2,900 1,045 3,000 3,000 - 6551 Fuel and Oil 100 180 500 500 - 6563 Supplies/Special 45 110 - - - 6625 Program Expense 2,325 3,965 5,000 5,000 - 6825 Maintenance & Repair 55 30 - - - 6915 Utilities/Telephone 1,040 1,165 2,520 750 (1,770) 7045 Other Agency Contributions 3,140 1,360 3,140 3,140 - OPERATIONS SUBTOTAL 52,465 62,680 65,460 60,150 (5,310) GENERAL FUND TOTAL: 530,815 557,000 449,425 368,160 (81,265) 81 THIS PAGE INTENTIONALLY LEFT BLANK 82 ADMINISTRATION – COMMUNITY PROMOTIONS PROGRAM COMMENTARY PROGRAM DESCRIPTION: Single position class that reports to the City Manager and the Assistant City Manager. Under general direction, performs a variety of professional and administrative duties related to public information, general administration and municipal policies and services; develops, coordinates, prepares, and disseminates public information materials relevant to the City of Azusa. STRATEGIC GOALS: • Maintain critical cable television (CATV) broadcast equipment in the Civic Auditorium using Digital Infrastructure and Video Competition Act (DIVCA) revenues. • Maintain monthly newsletter dissemination to provide current city information to our residents. • Facilitate City Hall on the Move and other community meetings as designated by the City Manager and the City Council. • Disseminate news releases, information and develop advertising campaigns of government services. FY 12-13 PROGRAM HIGHLIGHTS: • Execute the communications plan for dissemination of information regarding the discharge of fireworks in Azusa. • Provide publicity and event management for the Azusa City Council’s “City Hall on the Move” community meetings and other community meetings as designated by the City Council and/or the City Manager. • Develop PowerPoint presentations on Fourth of July vendor issues and assist the Mayor with the State of the City Address and presentation. • Administer and provide publicity and collateral design for the City's Clean & Green Month activities. • Create and disseminate publicity materials for various Library, Recreation and Family Services, and Azusa Health Center and Mayor’s and City Council programs. • Provide pre-publicity for Concerts in the Park. • Write, produce and schedule public service announcements for the City's CATV station (Charter Channel 3 and FiOS Channel 43). • Work with contract videographer to Increase the production values of the City’s web based broadcasting services. 83 Budget Division: PROMOTION/MEMBERSHIP FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Public Information Officer 1.00 1.00 $80,705 $80,705 TOTAL 1.00 1.00 $80,705 $80,705 TOTAL 0 0 $0 $0 Full Time Positions Part Time Positions 84 BUDGET UNIT:1010130000 COMMUNITY PROMOTION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE PERSONNEL 6003 Salaries/Regular 79,755 76,340 80,705 80,705 - 6015 Salaries/Vacation 380 1,140 - - - 6024 Salaries/Sick Leave - 2,660 - - - 6048 Salaries/Language Pay 2,410 2,410 2,400 2,400 - 6063 Salaries/Jury Duty - 1,140 - - 6101 PERS/Employee Contribution 5,800 5,885 5,845 5,845 - 6105 PERS/Employer Contribution 9,695 9,755 10,545 10,895 350 6109 PARS/Employer Contribution 5,290 6,190 5,175 5,175 - 6125 FICA/Employer Contrib/Med 1,335 1,310 1,435 1,430 (5) 6140 Life Insurance Allocation 220 225 220 220 - 6155 Workers' Comp Allocation 3,300 3,350 3,325 3,325 - 6160 LTD Insurance Allocation 615 620 630 630 - 6165 Unemployment Allocation 85 85 100 100 - 6175 Benefits/Flex Plan 14,355 15,120 15,830 15,445 (385) 6180 Deferred Comp/Employer Paid 1,800 1,800 1,800 1,800 - PERSONNEL SUBTOTAL 125,040 128,030 128,010 127,970 (40) 85 Cost 1010130000 6230 $1,200 6235 $1,500 6493 $5,000 6530 $500 6601 $27,200 6625 $7,500 COMMUNITY PROMOTION Account Number Description ACTIVITY DETAIL Supplies/Office - Miscellaneous supplies Program Expense - City Hall in Motion, community outreach programs Advertising Expense - Golden Days, San Gabriel Valley Tribune inserts, newsletter Dues/Subscriptions - California Association of Public Information Officers (CAPIO), States of California and Nevada Chapter/National Association of Telecommunications Officers and Advisors (SCAN/NATOA), (BMI), (ASCAP) Meetings/Conferences - CAPIO Annual Conference Outside Services & Repairs - Translations, video production, maintenance of Channel 55 equipment 86 BUDGET UNIT:1010130000 COMMUNITY PROMOTION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE OPERATIONS 6230 Dues & Subscriptions 1,785 1,225 1,200 1,200 - 6235 Meetings & Conferences 1,030 1,080 1,500 1,500 - 6240 Mileage Reimbursement - 55 - - - 6493 Outside Services & Repairs 9,750 2,170 5,000 5,000 - 6530 Office Supplies 275 180 500 500 - 6563 Supplies/Special 60 - 4,000 - (4,000) 6569 Small Equipment - 205 - - - 6569 Small Equipment-1% Cable Fees - 795 2,000 2,000 - 6601 Advertising Expense 16,785 24,915 27,200 27,200 - 6625 Program Expense 14,605 11,200 15,300 7,500 (7,800) OPERATIONS SUBTOTAL 44,290 41,825 56,700 44,900 (11,800) COMMUNITY PROMOTION TOTAL: 169,330 169,855 184,710 172,870 (11,840) Funding: L&W TRANSFER IN Total (73,765) (75,725) (156,980) (158,170) (1,190) GENERAL FUND Total (21,800) (18,405) (27,730) (14,700) 13,030 Total Funding (169,330) (169,855) (184,710) (172,870) 11,840 87 THIS PAGE INTENTIONALLY LEFT BLANK 88 BUDGET UNIT: 1009000000 CITY ATTORNEY DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE OPERATIONS 6301 Legal Fees 251,765 251,795 259,015 234,000 (25,015) OPERATIONS SUBTOTAL 251,765 251,795 259,015 234,000 (25,015) GENERAL FUND TOTAL: 251,765 251,795 259,015 234,000 (25,015) 89 THIS PAGE INTENTIONALLY LEFT BLANK 90