Loading...
HomeMy WebLinkAbout06. Library-FY1213_201210041507051654 LIBRARY General Services    Youth  and Outreach Services    Grant Services  THIS PAGE INTENTIONALLY LEFT BLANK 154 LIBRARY GENERAL LIBRARY SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: General Library Services is a division of the Azusa City Public Library Department. The Library Department is responsible for meeting the information needs of all Azusa residents. This is accomplished through library programming, a relevant print and audio visual collection, reference and reader’s advisory assistance, appropriate digital resources, outreach services, cultural programs and special library services to children and teens. The library supports diversity with culturally appropriate services and a helpful and expert bilingual staff. Library programs and specialized services support the library’s mission of encouraging lifelong learning, advancing knowledge, and strengthening the community. STRATEGIC GOALS:  Work with City staff and consultants on plans for a new library.  Realign staff positions to meet new or projected needs; and train staff.  Keep the library in the forefront of new technologies, trends, and introduce new formats where appropriate.  Identify revenue streams and apply for grant funds for programs that meet resident needs; fulfill all grant reporting requirements.  Continue to provide quality services and programs that address the needs of Azusa residents. FY 12-13 PROGRAM HIGHLIGHTS:  Train and develop staff in the areas of customer service, productivity, marketing, and planning.  Maintain and develop quality programs, including an adult literacy program, Family Place (pre-literacy for babies and toddlers), on- going computer and technology instruction, and bookmobile service to underserved areas of Azusa.  Introduce, promote, and further develop new electronic formats/services, including on-line language learning and downloadable books.  Work closely with local schools and library support groups, including the Friends of the Library, the Library Commission, and community groups to achieve mutual goals.  Support citywide initiatives, disseminate information on new developments in the city, and continue a library presence within the community at citywide events. 155 Budget Division: LIBRARY - GENERAL FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Director of Library 1.00 1.00 $130,000 $130,000 Librarian 1,485 1,485 $37,285 $38,520 Assistant City Librarian 1.00 0.00 70,760 0 Library Aide 7,780 6,802 95,120 84,585 Senior Librarian 2.00 2.00 127,200 129,995 Library Assistant II 1,040 1,440 19,420 28,150 Librarian II/Lib Systems Tech 1.00 0.00 54,745 0 Library Page 2,960 2,949 33,400 33,815 Library Circulation Supervisor 1.00 1.00 55,150 55,150 Library Circ. Asst. 1,040 1,040 13,740 14,405 Senior Office Specialist 1.00 1.00 53,410 53,410 Sr Office Specialist 1,040 1,440 25,205 34,890 Library Assistant III 3.00 3.00 142,350 138,360 TOTAL 10.00 8.00 $633,615 $506,915 TOTAL 15,345 15,156 $224,170 $234,365 Full Time Positions Part Time Positions 156 BUDGET UNIT:1030511000 LIBRARY - GENERAL DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED VARIANCE Acct. #09-10 10-11 11-12 12-13 PERSONNEL 6003 Salaries/Regular 493,155 491,355 633,615 506,915 (126,700) 6006 Salaries/Temp & Part-Time 202,000 202,990 224,170 234,365 10,195 6012 Salaries/Comp-Time 320 - - - - 6015 Salaries/Vacation 22,390 34,745 - - - 6024 Salaries/Sick Leave 16,830 24,520 - - - 6033 Overtime Pay/Premium 1,100 975 - - - 6045 Salaries/Education Incentive 1,460 510 - - - 6048 Salaries/Language Pay 7,795 7,810 6,730 6,075 (655) 6063 Salaries/Jury Duty - 300 - - - 6069 Allowance/Vehicle 2,700 5,505 5,400 5,400 - 6072 Salaries/Injury 180 - - - - 6075 Vacation Pay-Off - - - 5,665 5,665 6101 PERS/Employee Contribution 43,475 44,715 44,780 35,460 (9,320) 6105 PERS/Employer Contribution 72,560 74,140 83,730 66,020 (17,710) 6109 PARS/Employer 13,755 19,710 17,015 12,680 (4,335) 6125 FICA/Employer Contrib/Med 12,350 12,625 14,845 12,730 (2,115) 6133 Retiree Health Premium Reimb 3,360 4,545 3,840 5,455 1,615 6140 Life Insurance Allocation 1,420 1,435 1,700 1,365 (335) 6155 Workers' Comp Allocation 29,765 30,240 34,595 30,095 (4,500) 6160 LTD Insurance Allocation 4,280 4,475 4,895 3,945 (950) 6165 Unemployment Allocation 810 820 1,020 885 (135) 6175 Benefits/Flex Plan 122,850 130,715 158,620 124,265 (34,355) 6180 Deferred Comp/Employer Paid 6,795 6,990 8,280 5,940 (2,340) PERSONNEL SUBTOTAL 1,059,350 1,099,120 1,243,235 1,057,260 (185,975) 157 Cost 1030511000 6230 $5,500 6235 $200 6493 $4,500 6496 $4,500 6503 $27,000 6504 $7,200 6506 $6,000 6530 $12,000 6539 $2,000 6563 $500 6570 $600 6572 $2,000 6625 $2,000 6825 $1,800 6846 $2,000 6915 $2,500 LIBRARY - GENERAL SERVICES ACTIVITY DETAIL Account Number Description Dues/Subscriptions - Membership in SCLC ($3,000); American Library Association ($375), California Library Association ($1,095), California Association of Library Trustees & Commissioners ($125); Southern California Literacy Network ($300); Califa ($400), miscellaneous ($205). Meetings and Conferences - State Library meetings - Sacramento Outside Services and Repairs - Movie licensing (public performance rights for feature films) ($450); copier maintenance ($1,500); 3M Book Detection maintenance ($1,600); Airgas ($400); miscellaneous ($550). Outside Processing - Online Computer Library Center (OCLC) Catalog Utility Periodicals - Subscription to EBSCO Vendor and other magazine subscriptions. Books - Print materials for the public library collection, standing orders from Baker & Taylor, Gale, Nolo Press, Bowker, Westlaw. Ordering of library books from Brodart, Ingram, and Quality Books. Includes approximately $4,500 of outsourced cataloging and processing fees. Computer Software/Licensing - Baker & Taylor online ordering ($2,200); Overdrive for downloadable books ($5,000). Utilities/Telephone - Cell phones, laptops (Bookmobile check-out) Office Supplies - Paper and cartirdges for public and staff photocopiers; book detection strips, book covers, book tape and other office supplies to maintain library operations. Also pays for bookends, book display materials, notebooks, binders, etc. Program Expense - Performers and presenters for adult programs, promotional items for National Library Week, display materials, incentives, Golden Days participation, Lunch @ the Library and other programs. Office Furniture & Equipment - Shelving units, office chairs, tables, file cabinets, computer tables, and workstations Computer Peripherals - Printers, scanners, bar code readers Computer Hardware - Repairs as needed for Library operations or public service. Printing, Binding & Duplicating - Flyers and pamphlets Supplies/Special - Emergency supplies Maint & Repair/Vehicle - Bookmobile maintenance (moved from Youth and Bookmobile Services) 158 BUDGET UNIT:1030511000 LIBRARY - GENERAL DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED VARIANCE Acct. #09-10 10-11 11-12 12-13 OPERATIONS 6220 Training Schools 940 75 700 - (700) 6230 Dues & Subscriptions 3,815 3,575 6,500 5,500 (1,000) 6235 Meetings & Conferences 2,565 1,270 1,600 200 (1,400) 6240 Mileage Reimbursement 600 160 1,000 400 (600) 6405 Commission Meetings Expense 975 1,150 1,300 1,300 - 6493 Outside Services & Repairs 4,600 3,910 2,500 4,500 2,000 6496 Outside Processing 8,940 8,080 4,500 4,500 - 6503 Books 41,935 46,285 27,000 27,000 - 6504 Computer Software/Licensing 7,540 4,935 5,400 7,200 1,800 6506 Periodicals 5,825 5,930 7,000 6,000 (1,000) 6512 Audio Recordings 8,325 6,255 4,000 3,500 (500) 6515 Films & Video Recordings 7,645 8,855 8,500 5,000 (3,500) 6518 Postage 250 140 300 200 (100) 6530 Office Supplies 14,890 14,160 14,000 12,000 (2,000) 6536 Supplies/Reprographics 3,770 2,760 500 2,500 2,000 6539 Printing, Binding & Duplicating 820 2,240 3,000 2,000 (1,000) 6551 Fuel and Oil - - 200 300 100 6563 Supplies/Special 2,640 3,300 1,600 500 (1,100) 6564 Supplies/Medical-Dental 370 270 600 600 - 6569 Small Equipment 2,965 3,185 1,500 1,500 - 6570 Computer Peripherals/Misc 935 1,640 - 600 600 6572 Office Furniture & Equipment 6,570 3,140 4,000 2,000 (2,000) 6601 Advertising Expense - 100 100 - (100) 6625 Program Expense 5,310 7,610 4,000 2,000 (2,000) 6825 Maint & Repair/Vehicle - 180 - 1,800 1,800 6835 Maint & Repair/Equipment 1,805 - 1,800 1,800 - 6846 Computer Hardware Maint/Repair - 1,190 2,800 2,000 (800) 6910 Utilities/Natural Gas 26,735 29,775 22,400 22,400 - 6915 Utilities/Telephone 2,305 2,590 2,720 2,500 (220) 7009 Bank Service Charge 435 465 400 400 - 7080 Refund 155 35 175 - (175) OPERATIONS SUBTOTAL 163,660 163,260 130,095 120,200 (9,895) GENERAL FUND TOTAL: 1,223,010 1,262,380 1,373,330 1,177,460 (195,870) 159 THIS PAGE INTENTIONALLY LEFT BLANK 160 LIBRARY YOUTH AND OUTREACH SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: Library Youth & Outreach Services is a division within the Azusa City Library Department. Youth Services staff plans and executes library programs and provides services to meet the informational and recreational needs of Azusa’s children and teens. This is accomplished through storytimes and other programs; outreach; and initiatives to support reading, literacy, and reading readiness. Youth Services staff works closely with the local schools to support curriculum needs and homework assignments. This division also promotes the library to new users. STRATEGIC GOALS:  Provide a welcoming Youth Services section and a high level of customer service to Azusa’s youth in an environment that promotes literacy and reading.  Offer community outreach to the schools and maintain positive relations with the local school district. Continue participation in the Azusa Reads, Writes, Counts, and Azusa Calculates programs.  Offer literature-based programs to children of all ages to promote an appreciation of books and reading.  Reach out to teens through relevant programming. FY 12-13 PROGRAM HIGHLIGHTS:  Provide reference and readers’ advisory service via the youth services desk for at least 75% of the afternoon hours, Monday through Thursday.  Maintain on-going programs such as Moonlight & Bilingual Storytimes, Family Fun Series, Family Place programs, and Summer Reading Program. Conduct library visits to schools and preschools.  Continue to plan and develop programs that promote reading, such as displays, book talks for children, National Library Week’s Readers Are Leaders, etc.  Participate in delivery of service via bookmobile by making recommendations on collection development, storytime activities, and the training and recruitment of storytime volunteers. Evaluate the effectiveness and efficiency of the bookmobile.  Maintain current and relevant youth collections through a formal collection development plan. 161 Cost 1030513000 6503 $18,000 6512 $500 6530 $780 6625 $2,000 6825 $0Maintenance & Repairs/Vehicles - Moved to General Services LIBRARY - YOUTH AND OUTREACH SERVICES ACTIVITY DETAIL Account Number Description Audio Recordings - Replacement Books - Print materials for Youth Services Collection, including materials for Bookmobile. Includes out-sourced cataloging and processing costs of approximately $2,500. Office Supplies - Supplies such as construction & butcher paper, scissors, etc. for Youth Services and Bookmobile van. Program Expense - Allows for 5 paid performers for non-Summer Reading Program performances (Dia de los Ninos, Santa, Black History Month, etc.) 162 BUDGET UNIT: 1030513000 LIBRARY - YOUTH AND OUTREACH SERVICES DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE OPERATIONS 6235 Meetings & Conferences 20 - - - - 6496 Outside Processing 385 - - - - 6503 Books 23,100 2,315 23,000 18,000 (5,000) 6512 Audio Recordings 1,240 880 - 500 500 6515 Films & Video Recordings 95 - - - 6530 Office Supplies 775 825 780 780 - 6539 Printing, Binding & Duplicating 140 - 400 - (400) 6551 Fuel and Oil - 50 - - - 6563 Supplies/Special - 100 - - - 6569 Small Equipment 260 - - - - 6625 Program Expense 2,360 1,680 3,000 2,000 (1,000) 6825 Maintenance & Repairs/Vehicles - - 500 - (500) 6835 Maintenance & Repairs/Equipment 150 - 6846 Computer Hardware Maint/Repair 2,105 - - - - 6915 Utilities/Telephone - 140 - - - OPERATIONS SUBTOTAL 30,480 6,140 27,680 21,280 (6,400) GENERAL FUND TOTAL: 30,480 6,140 27,680 21,280 (6,400) 163 THIS PAGE INTENTIONALLY LEFT BLANK 164 LIBRARY GRANT SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: Library Grant Services is a funding division within the Library Department. Under this division, the Library manages grant funds for the State Public Library Foundation Fund (PLF), Library Services and Technology (LSTA) and other grants and restricted donations to the City Library. STRATEGIC GOALS:  Effectively manage grant accounts and appropriately recognize donors.  Ensure that grant donations and programs meet residents’ informational, recreational and cultural needs.  Continue to identify new grant sources. FY 12-13 PROGRAM HIGHLIGHTS:  Use grant funds/donations to support the Summer Reading Program’s performers, end-of-program celebration, and reading incentives.  Use grant funds to support new services and enhance existing operations.  Seek grant funding to continue and expand the operation of the Azusa City Library Bookmobile and the Adult Literacy Program. 165 Budget Division: LIBRARY - LITERACY (GRANT FUNDS) FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Literacy Coordinator 1,560 780 $40,670 $21,350 Literacy Program Asst. 1,040 0 17,830 0 TOTAL 0.00 0.00 $0 $0 TOTAL 2,600 780 $58,500 $21,350 Full Time Positions Part Time Positions 166 BUDGET UNIT:VARIOUS LIBRARY - GRANTS DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE PERSONNEL CA LITERACY GRANT 6006 Salaries/Temp Part-Time - - 58,500 21,350 21,350 6048 Salaries/Language Pay - - 2,925 1,070 1,070 6101 PERS/Employee Contribution - - 3,020 1,600 1,600 6105 PERS/Employer Contribution - - 5,435 2,960 2,960 6109 PARS/Employer Contribution - - 670 - - 6125 FICA/Employer Contrib/Med - - 890 325 325 6155 Workers' Comp Allocation - - 2,460 895 895 6165 Unemployment Allocation - - 65 20 20 SUBTOTAL - - 81,470 28,220 (53,250) PERSONNEL SUBTOTAL - - 81,470 28,220 (53,250) 167 BUDGET UNIT:VARIOUS LIBRARY - GRANTS DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE OPERATIONS PUBLIC LIBRARY FUNDS GRANT 6493 Outside Services and Repairs 2,600 - 12,000 12,000 - 6503 Books 1,240 925 2,000 2,000 - 6504 Computer Software/Licensing - - 4,500 4,500 - 6530 Office Supplies - 890 - - - 6539 Printing, Binding & Duplicating - 1,835 - - - 6572 Office Furniture & Equipment 29,555 9,645 26,500 8,000 (18,500) 6625 Program Expense - 870 - - - SUBTOTAL 33,395 14,165 45,000 26,500 (18,500) CANYON CITY FOUNDATION 6503 Books - 2,550 3,515 1,400 6512 Audio Recordings - 135 - - 6563 Supplies/Special - 20 - 2,000 6569 Small Equipment - 200 3,515 1,800 6625 Computer Peripherals/Misc - 70 - 19,800 19,800 SUBTOTAL - 2,975 7,030 25,000 17,970 FAMILY PLACE GRANT 6493 Outside Services & Repairs - 20 - - - 6503 Books - 2,050 - - - 6512 Audio Recordings - 90 - 6515 Film/Video Recordings - 2,875 - 6530 Office Supplies - 55 - 6563 Supplies/Special - 180 - - - 6569 Small Equipment - 4,295 - - - 6572 Office Furniture - 3,555 - - - 6625 Program Expense - 40 1,835 - - SUBTOTAL - 13,160 1,835 - - 168 BUDGET UNIT:VARIOUS LIBRARY - GRANTS DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE BOOK CLUBS 6625 Program Expense - - 1,000 1,000 - SUBTOTAL - - 1,000 1,000 - TLA50 FELLOWSHIP GRANT 6493 Outside Services and Repairs - 630 1,370 - - 6504 Computer Software/Licensing - 2,470 - - - 6569 Small Equipment - 5,535 2,425 - - SUBTOTAL - 8,635 3,795 - - YOUTH AND OUTREACH 6493 Outside Services and Repairs - - 1,300 - (1,300) 6503 Books 230 40 6,000 - (6,000) 6512 Audio Materials - - 1,500 - (1,500) 6515 Films and Video Recordings - - 3,000 - (3,000) 6530 Office Supplies 10 - 650 200 (450) 6539 Printing, Binding & Duplicating - - 700 - (700) 6551 Fuel and Oil 185 95 - - - 6572 Office Furniture & Equipment - 85 800 800 - 6625 Program Expense 150 155 5,000 - (5,000) 6825 Maintenance & Repair/Vehicle - 25 - - - 6835 Maintenance & Repair -tune ups 210 405 1,000 1,000 - 6915 Utilities/Telephone 250 845 600 - (600) SUBTOTAL 1,035 1,650 20,550 2,000 (18,550) YOUTH PROGRAMS 6625 Program Expense 1,910 - 2,000 2,000 - SUBTOTAL 1,910 - 2,000 2,000 - 169 BUDGET UNIT:VARIOUS LIBRARY - GRANTS DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE SUMMER READING PROGRAM #2 6625 Program Expense 3,470 6,010 5,000 5,000 - SUBTOTAL 3,470 6,010 5,000 5,000 - OPERATIONS SUBTOTAL 39,810 46,595 86,210 61,500 (24,710) TRANSFERS OUT PUBLIC LIBRARY FUNDS GRANT 5950 Transfers Out 2,425 1,400 26,555 38,220 11,665 SUBTOTAL 2,425 1,400 26,555 38,220 11,665 TRANSFERS OUT SUBTOTAL 2,425 1,400 26,555 38,220 11,665 LIBRARY GRANT FUNDS TOTAL: 42,235 47,995 194,235 127,940 (66,295) 170