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Home My WebLink About08. Econ and Comm Dev-FY1213_201210041507076186ECONOMIC AND COMMUNITY DEVELOPMENT Planning Building Community Improvement Community Development Block Grant THIS PAGE INTENTIONALLY LEFT BLANK 200 ECONOMIC AND COMMUNITY DEVELOPMENT PLANNING DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Planning Division is the liaison to homeowners, businesses and developers for all zoning functions of the City. The Division is responsible for the current and advance planning programs and activities of the City. In order to improve the quality of life of the residents and the community, the Division seeks to implement the goals, objectives and policies contained in the General Plan and Development Code, and to enforce all applicable planning and zoning laws. In addition, advance planning programs are undertaken to meet the future needs of the City. More specifically, the Division’s activities include review and processing of environmental documents, variances, use permits, rezoning, specific plan preparation, design review, annexations and business license review. The Planning Division provides technical support to the Planning and Cultural and Historic Preservation Commissions. STRATEGIC GOALS:  Work with Rosedale Developers to ensure the timely and orderly development of the project.  Process entitlements (design review, tract maps, California Environment Quality Act (CEQA) review, etc.) for Private and Redevelopment Agency developments.  Update the Development Code as needed.  Begin the process of updating the City’s House Element.  Assist with the Successor Agency and Oversight Board process. FY 12-13 PROGRAM HIGHLIGHTS:  Provide staff support for the Planning Commission and Cultural and Historic Preservation Commission.  Work with the other City departments to implement the goals, policies and programs contained in the General Plan.  Provide staff support – environmental review and design review - for Redevelopment, Water Department, and & Parks projects. 201 Budget Division: ECONOMIC AND COMMUNITY DEVELOPMENT - PLANNING FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Economic & Community Dev Director (a)1.00 0.15 $160,075 $24,010 Assistant Director of Community Dev (b)1.00 0.50 113,320 56,660 Senior Planner 1.00 1.00 83,685 83,685 Assistant Planner 1.00 1.00 68,365 68,365 Planning Technician 1.00 0.00 53,865 0 (a) .35 FTE Building., .30 FTE Comm. Improve., .20 FTE Public Benefits (b) .15 FTE Building., .15 FTE Comm. Improve., .20 FTE Public Benefits TOTAL 5.00 2.65 $479,310 $232,720 TOTAL 0 0 $0 $0 Full Time Positions Part Time Positions 202 BUDGET UNIT:1035611000 ECONOMIC AND COMMUNITY DEV - PLANNING DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE PERSONNEL 6003 Salaries/Regular 329,160 340,555 479,310 232,720 (246,590) 6012 Salaries/Comp-Time 2,855 5,035 - - - 6015 Salaries/Vacation 15,160 9,585 - - - 6024 Salaries/Sick Leave 12,530 8,795 - - - 6027 Salaries/Bereavement 945 - - - - 6033 Overtime Pay/Premium 120 590 1,000 1,000 - 6045 Salaries/Education 1,460 1,460 1,450 725 (725) 6048 Salaries/Language Pay 2,410 2,410 2,400 - (2,400) 6063 Salaries/Jury Duty - 2,305 - - - 6069 Allowances/Vehicle 1,790 1,790 1,780 810 (970) 6075 Vacation Pay-Off - - - 3,975 3,975 6101 PERS/Employee Contribution 25,620 26,015 24,170 16,455 (7,715) 6105 PERS/Employer Contribution 42,805 43,135 47,410 30,635 (16,775) 6109 PARS/Employer 9,435 13,365 9,300 4,590 (4,710) 6125 FICA/Employer Contrib/Med 6,215 6,375 6,455 4,005 (2,451) 6133 Retiree Health Premium Reimb 2,530 2,610 2,580 2,745 165 6140 Life Insurance Allocation 955 970 1,000 625 (375) 6155 W orkers' Comp Allocation 14,585 14,820 15,050 9,410 (5,640) 6160 LTD Insurance Allocation 3,115 3,110 2,870 1,805 (1,065) 6165 Unemployment Allocation 375 390 445 275 (170) 6175 Benefits/Flex Plan 62,570 65,645 68,785 41,035 (27,750) 6180 Deferred Comp/Employer Paid 4,135 4,135 3,775 2,140 (1,635) PERSONNEL SUBTOTAL 538,770 553,095 667,780 352,950 (314,831) 203 Cost 1035611000 6230 $1,160 6235 $2,500 6240 $500 6399 $20,000 6405 $3,000 6493 $100 6509 $350 6530 $250 6539 $200 6835 $500 6845 $750 Dues & Subscriptions - American Planning Association (APA). Meetings & Conferences - Attendance at the California Chapter APA Conference. Outside Services & Repairs - Iron Mountain file storage. Maintenance & Repair/Equipment - Repairs for equipment such as copier. ECONOMIC AND COMMUNITY DEVELOPMENT - PLANNING ACTIVITY DETAIL Account Number Description Office Supplies - Binders, paper, tabs, toner, etc. Maintenance/Office Furniture & Equipment - Repair or replace non-functional office furniture. Professional Services/Other - Outside consultant to prepare the City's Housing Element Update as required by State law. Mileage Reimbursement - To reimburse Planning staff for inspections, recordation, and other work-related vehicular trips. Commission Meetings Expense - Funds Commissioner stipends and miscellaneous meeting expenses. Printing, Binding & Duplicating - Forms, maps, business cards, etc. Publications - County Assessor maps, CEQA publications. 204 BUDGET UNIT:1035611000 ECONOMIC AND COMMUNITY DEV - PLANNING DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE OPERATIONS 6230 Dues & Subscriptions 1,155 1,260 1,600 1,160 (440) 6235 Meetings & Conferences 5,395 4,840 4,000 2,500 (1,500) 6240 Mileage Reimbursement 405 80 500 500 - 6399 Professional Services/Other 35,790 11,795 - 20,000 20,000 6405 Commission Meetings Expense 3,325 5,735 5,000 3,000 (2,000) 6493 Outside Services & Repairs 2,630 - 500 100 (400) 6509 Publications/Other 305 (60) 350 350 - 6518 Postage - 50 300 - (300) 6521 Messenger Service 60 - 150 - (150) 6530 Office Supplies 1,475 1,180 1,000 250 (750) 6539 Printing, Binding & Duplicating 620 400 1,000 200 (800) 6601 Advertising Expense 3,115 5,385 2,500 1,000 (1,500) 6605 Filing Costs - 75 - - - 6835 Maint & Repair/Equipment 140 155 750 500 (250) 6845 Maint/Office Furniture & Equip - 165 1,000 750 (250) 6915 Utilities/Telephone 195 230 400 300 (100) 7080 Refund 225 7,470 - - - OPERATIONS SUBTOTAL 54,835 38,760 19,050 30,610 11,560 GENERAL FUND TOTAL: 593,605 591,855 686,830 383,560 (303,271) 205 THIS PAGE INTENTIONALLY LEFT BLANK 206 ECONOMIC AND COMMUNITY DEVELOPMENT BUILDING DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Building Division is responsible for ensuring the public health, safety, and welfare in all private construction activities in the community. The Division reviews all building permit applications for proper licensure under the California Contractors Licensing Law and local ordinances, reviews all construction plans for compliance with state and local building regulations/standards, and provides building inspections of all permitted work under construction until completion. All personnel, operational costs, and administrative support costs are paid for under a “fee for service” structure with funds deposited to the City General Fund. The Division strives to provide professional, courteous and efficient customer service and assistance to the public and other Division personnel. Division personnel are encouraged to spend additional time with “Do it yourself” homeowners and business owners attempting construction projects or improvements without a contractor. Additional time is also encouraged to explain changing code requirements to Licensed Contractors who are often unaware of new or changing state requirements for construction. STRATEGIC GOALS:  Ensure staff obtains the necessary training and education for the implementation and enforcement of the latest California Building Codes.  Update Building Division forms and handouts to reflect current Building Code requirements.  Continue work on updating the Building Division section of the Economic and Community Department Policy and Procedure manual.  Continue with the in-house training program designed to inform Building Division personnel of changes in state laws affecting the California Building Codes, review correct application and interpretation of existing codes, and ensure uniform enforcement of all codes. FY 12-13 PROGRAM HIGHLIGHTS:  Work with other departments and divisions to achieve goals established by the City Council and City Manager. The Building Division is an important component in the execution and completion of all construction projects, including redevelopment projects. The Building Division will strive to facilitate the construction process from ground breaking through the issuance of a Certificate of Occupancy in an expeditious manner.  Provide professional, courteous and efficient customer service at the public counter, in the field and on the telephone.  Review all permit applications, plans and documents for completeness prior to plan check submittal. 207 THIS PAGE INTENTIONALLY LEFT BLANK 208  Provide professional, courteous and efficient plan review and building inspection services for all residential and commercial projects throughout the City.  Verify all conditions of approval are complete and all required clearances are obtained prior to building permit issuance.  Provide Division representation at all pre-project and development review meetings.  Continue to work in unison with other City departments and divisions to achieve desired City of Azusa goals.  Remain active in professional organizations related to Building Code enforcement, including California Building Officials, International Code Council, and International Association of Electrical Inspectors. 209 Budget Division: ECONOMIC AND COMMUNITY DEVELOPMENT - BUILDING FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Economic & Community Dev Director 0.00 0.35 $0 $56,025 Assistant Director of Community Dev 0.00 0.15 0 17,000 Building Official 1.00 1.00 101,555 101,555 Building Inspector 2.00 2.00 149,070 149,070 Building Technician 1.00 1.00 61,675 61,675 (a) .15 FTE Planning, .30 FTE Comm. Improve., .20 FTE Public Benefits (b) .50 FTE Planning, .15 FTE Comm. Improve., .20 FTE Public Benefits TOTAL 4.00 4.50 $312,300 $385,325 TOTAL 0 0 $0 $0 Full Time Positions Part Time Positions 210 BUDGET UNIT:1035620000 ECONOMIC AND COMMUNITY DEV - BUILDING DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE PERSONNEL 6003 Salaries/Regular 268,390 263,505 312,300 385,325 73,025 6012 Salaries/Comp-Time 7,740 8,885 - - - 6015 Salaries/Vacation 21,680 20,930 - - - 6024 Salaries/Sick Leave 13,820 20,720 - - - 6033 Overtime Pay/Premium 1,180 1,730 2,000 2,000 - 6045 Salaries/Educational Incentive - 1,160 - 1,670 6063 Salaries/Jury Duty 1,310 - - - - 6069 Allowance/Vehicle - - - 1,890 1,890 6101 PERS/Employee Contribution 22,005 22,160 21,975 27,260 5,285 6105 PERS/Employer Contribution 36,755 36,745 39,635 50,770 11,135 6109 PARS/Employer Contribution 6,540 7,650 6,510 10,780 4,270 6125 FICA/Employer Contrib/Med 5,155 5,155 5,475 6,685 1,210 6140 Life Insurance Allocation 835 840 835 1,040 205 6155 Workers' Comp Allocation 12,550 12,655 12,565 15,630 3,065 6160 LTD Insurance Allocation 2,395 2,395 2,430 2,995 565 6165 Unemployment Allocation 340 340 375 460 85 6175 Benefits/Flex Plan 57,320 60,365 63,320 69,750 6,430 6180 Deferred Comp/Employer Paid 3,420 3,420 3,420 4,070 650 PERSONNEL SUBTOTAL 461,435 468,655 470,840 580,325 107,815 211 Cost 1035620000 6220 $3,000 6230 $690 6235 $1,500 6435 $75,000 6493 $5,500 6509 $2,500 6572 $500 6551 $3,960 Training Schools - State mandated training for Building Inspectors and Building Official, and costs for certificate maintenance. Meetings & Conferences - International Code Council annual conference. This annual conference includes the Annual Business meeting, final code development hearings and a variety of education programs. Dues and Subscriptions - This account covers costs of membership dues for the International Association of Plumbing and Mechanical Officers (IAPMO), the International Code Council (ICC), California Building Officials (CALBO), and the International Association of Electrical Inspectors. Fuel and Oil - Fuel and oil costs for three vehicles operated by Building Division. Plan Checking - This account covers the costs of outside plan checking services. There are two plan check consultants used by the Building Division; Melad & Associates, and Willdan Engineering Services. The P.O. amount for Willdan Engineering Services is $50,000 and $25,000 for Melad & Associates. Publications - Purchase of code publications, engineering manuals, engineering software, interpretative and training manuals needed to properly enforce current codes. Outside Services & Repairs - This account funds the Iron Mountain file and plan storage and retrievals, and the Building Division's share of maintenance costs for copiers and fax equipment. Office Furniture & Equipment - A budget of $500 has been maintained for minor replacements and/or repair of equipment or furniture. ECONOMIC AND COMMUNITY DEVELOPMENT - BUILDING ACTIVITY DETAIL Account Number Description 212 BUDGET UNIT:1035620000 ECONOMIC AND COMMUNITY DEV - BUILDING DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE OPERATIONS 6201 Uniforms & Laundry 265 770 900 900 - 6220 Training Schools 1,100 1,670 3,000 3,000 - 6230 Dues & Subscriptions 625 990 690 690 - 6235 Meetings & Conferences 25 5 1,500 1,500 - 6240 Mileage Reimbursement 130 375 - - - 6253 Licenses/Certifications 50 145 - - - 6435 Plan Checking 45,395 124,080 75,000 75,000 - 6493 Outside Services & Repairs 4,790 4,820 5,500 5,500 - 6503 Books - 45 - - 6509 Publications/Other 75 3,380 2,500 2,500 - 6530 Office Supplies 590 635 1,100 1,100 - 6536 Supplies/Repographics - 145 - 6539 Printing, Binding & Duplicating 780 580 1,500 1,500 - 6551 Fuel and Oil 2,130 2,735 3,960 3,960 - 6563 Supplies/Special 290 - - - - 6569 Small Equipment 605 240 1,350 1,350 - 6572 Office Furniture & Equipment - 285 500 500 - 6825 Maint & Repair / Vehicle 100 100 1,500 1,500 - 6915 Utilities/Telephone 950 1,465 1,500 1,500 - 7080 Refund 1,055 1,660 - - - OPERATIONS SUBTOTAL 58,955 144,125 100,500 100,500 - GENERAL FUND TOTAL: 520,390 612,780 571,340 680,825 109,485 213 THIS PAGE INTENTIONALLY LEFT BLANK 214 ECONOMIC AND COMMUNITY DEVELOPMENT COMMUNITY IMPROVEMENT DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Community Improvement Division conducted approximately 292 inspections and reports under the “Real Property Records Report Ordinance” annually and collects inspection fees under the program. The Division is also responsible for conducting annual inspections under the “Rental Inspection Ordinance” that deals with ongoing maintenance of approximately 5,914 rental units in the city, and collects registration and inspection fees under the program. The Division also handled approximately 1,030 reactive and proactive complaints last year pertaining to real property land uses, property maintenance, non-permitted construction, National Pollution Discharge Elimination System violations, State Housing laws, Health and Safety codes, Azusa Municipal Code and other code violations. The Division issued 597 administrative fines, and processed 1,120 administrative fines that were issued by Community Improvement, Azusa Police Department, Building Division, and San Gabriel Valley Humane. 340 Notice of Violation were letters processed and mailed to violators. Field inspectors removed over 667 illegally posted signs and have conducted field stops of 88 illegal vendors. The Division conducted 22 Public Nuisance hearings, issued 35 Stop Work orders and discovered 55 illegal garage conversions. The Division also oversaw the removal of 11,828 shopping carts from the public right away. The Division strives to provide professional, courteous and efficient customer service and assistance to the public and other Department personnel. In addition, staff is also encouraged to explain relevant ordinances, methods of corrections and changes to code requirements to property owners and business owners who are sometimes unaware of code violations and changes to ordinances. STRATEGIC GOALS:  Implement a Code Compliance program that reduces visible blight and unsafe living conditions by eliminating 2,500 code violations throughout the City.  Inspect a minimum of 500 single and multi-family rental properties.  Continue to update the Community Improvement web page so it provides a broader scope of services and information regarding the division activities, along with a variety of links and forms.  Update Community Improvement materials and informational brochures to better assist and serve property owners, tenants and the business community.  Continue to respond to complaints within 24 hours or to a maximum of 48 hours depending on the severity of complaint.  Continue organized professional training for Division Staff.  Continue ongoing and interactive training of Field Staff with an emphasis on quality customer service and educating the public.  Continue to update the Division’s Policy and Procedure manual.  Continue to improve our procedure process as a division. 215 THIS PAGE INTENTIONALLY LEFT BLANK 216 FY 12-13 PROGRAM HIGHLIGHTS:  Community Improvement Inspector - Community Development Block Grants (CDBG) will continue inspecting the targeted low-to-moderate income areas in the community. The CDBG inspector will also work on the Rental Inspection Program, Real Property Records Inspections and respond to complaints and work proactively within the low-to-moderate income areas.  The full-time Community Improvement Inspector will focus on the Rental Inspection Program, Real Property Records Report and complaints, both proactive and reactive within all areas of the City.  Work with other departments and divisions to achieve goals established by the City Council and City Manager.  Provide professional, courteous and efficient customer service at the public counter, on the telephone and in the field.  Remain active in professional organizations related to Code Enforcement, including California Association of Code Enforcement Officers, Community Officers Resource Exchange, and American Association of Code Enforcement.  Continue integration of the HDL - Code Enforcement software. . 217 Budget Division: ECONOMIC AND COMMUNITY DEVELOPMENT - COMMUNITY IMPROVEMENT FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Economic & Community Dev Director (a)0.00 0.30 $0 $48,025 Assistant Director of Community Dev (b)0.00 0.15 0 17,000 Community Improvement Supervisor 1.00 1.00 73,435 73,435 Community Improvement Inspector 1.00 1.00 57,970 57,970 Development Services Assistant 2.00 1.00 123,350 61,675 (a) .15 FTE Planning, .35 FTE Building, .20 FTE Public Benefits (b) .50 FTE Planning, .15 FTE Building, .20 FTE Public Benefits TOTAL 4.00 3.45 $254,755 $258,105 TOTAL 0 0 $0 $0 Full Time Positions Part Time Positions 218 BUDGET UNIT:1035643000 ECON & COMM DEV - COMM IMPROVEMENT DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE PERSONNEL 6003 Salaries/Regular 217,930 220,875 254,755 258,105 3,350 6012 Salaries/Comp-Time 8,180 5,345 - - - 6015 Salaries/Vacation 13,210 17,140 - - - 6024 Salaries/Sick Leave 11,210 12,010 - - - 6033 Overtime Pay/Premium 370 45 - - - 6045 Salaries/Education - - - 220 220 6048 Salaries/Language Pay - 2,445 2,400 - (2,400) 6063 Salaries/Jury Duty 1,050 555 - - - 6069 Allowance/Vehicle - - - 1,620 1,620 6075 Vacation Payoffs - - - 2,990 2,990 6101 PERS/Employee Contribution 17,710 18,185 18,115 18,225 110 6105 PERS/Employer Contribution 29,570 30,155 32,665 33,920 1,255 6109 PARS/Employer - - - 5,385 5,385 6125 FICA/Employer Contrib/Med 4,080 4,030 4,650 4,550 (100) 6133 Retiree Health Premium Reimb 2,345 2,635 2,605 2,770 165 6140 Life Insurance Allocation 670 690 685 690 5 6155 Workers' Comp Allocation 10,070 10,335 10,285 10,395 110 6160 LTD Insurance Allocation 1,920 1,940 1,980 2,005 25 6165 Unemployment Allocation 270 265 325 315 (10) 6175 Benefits/Flex Plan 57,370 60,430 63,320 53,495 (9,825) 6180 Deferred Comp/Employer Paid 2,160 2,160 2,160 2,215 55 PERSONNEL SUBTOTAL 378,115 389,240 393,945 396,900 2,955 219 Cost 1035643000 6201 $630 6215 $1,500 6230 $300 6235 $980 6301 $10,000 6485 $10,000 6493 $21,500 6518 $12,000 6530 $2,500 6551 $4,000Fuel and Oil - Fuel costs Postage - Notice of Administrative penalties and public nuisance abatement mailings resulting from field activities of Community Improvement, Azusa Police Department, Building and San Gabriel Valley Humane. Office Supplies - Binders, paper, tabs, toner, etc. Public Nuisance Abatement - Reflects ongoing public nuisance abatement and assistance with hardship cases regarding blight, health and safety concerns, and the increased number of foreclosed/vacant housing throughout the community. Outside Services & Repairs - Public nuisance hearing officer, Data Quick on-line service, and the increase cost of the Shopping Cart Retrieval Program. Uniforms - For purchase of uniform shirts and boots for field personnel as allowed by the employees' Memorandum of Understanding (MOU). Legal Fees - Public nuisance activity requiring legal services, consultations and current legal service for ongoing cases. Tuition Reimbursement - As allowed by the employees' MOU, one staff member plans on attending college courses that will advance job-related skills. Dues & Subscriptions - Staff memberships in the California Association of Code Enforcement Officers and the America Association of Code Enforcement. ECONOMIC AND COMMUNITY DEVELOPMENT - COMMUNITY IMPROVEMENT ACTIVITY DETAIL Account Number Description Meetings & Conferences - University of California Code Enforcement seminars, California Association of Code Enforcement Certificate training, Annual Seminar, and continuing education training is budgeted to give formal training to existing staff members. 220 BUDGET UNIT:1035643000 ECON & COMM DEV - COMM IMPROVEMENT DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE OPERATIONS 6201 Uniforms & Laundry 585 630 630 630 - 6215 Tuition Reimbursement 215 - 1,500 1,500 - 6230 Dues & Subscriptions 300 225 300 300 - 6235 Meetings & Conferences 2,475 595 980 980 - 6240 Mileage Reimbursement - 35 - - 6301 Legal Fees 36,100 3,805 10,000 10,000 - 6485 Public Nuisance Abatement 17,575 10,610 10,000 10,000 - 6493 Outside Services & Repairs 18,745 19,235 21,500 21,500 - 6509 Publications/Other - - 100 100 - 6518 Postage 3,000 14,095 12,000 12,000 - 6524 Photo Film & Processing 110 - - - - 6530 Office Supplies 1,790 2,070 2,500 2,500 - 6539 Printing, Binding & Duplicating 340 380 400 400 - 6551 Fuel and Oil 2,560 3,075 4,000 4,000 - 6563 Supplies/Special 65 70 300 300 - 6569 Small Equipment 1,565 1,250 2,000 2,000 - 6825 Maint & Repair / Vehicle 1,750 2,205 2,500 2,500 - 6915 Utilities/Telephone 1,180 1,510 2,160 2,160 - 7080 Refund 1,685 7,525 2,500 2,500 - OPERATIONS SUBTOTAL 90,040 67,315 73,370 73,370 - GENERAL FUND TOTAL: 468,155 456,555 467,315 470,270 2,955 221 THIS PAGE INTENTIONALLY LEFT BLANK 222 ECONOMIC AND COMMUNITY DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The primary objective of the CDBG program is the development of viable urban communities by providing decent housing and a suitable living environment, and expanding economic opportunities, principally for persons of low- and-moderate income. CDBG-eligible activities must address at least one of the following national objectives:  The activity must benefit low and moderate income persons;  The activity must aid in the prevention or elimination of slums or urban blight; or  The activity must meet an urgent need posing a threat to health and welfare. This Division provides federal grants for new and continuing programs approved annually by City Council and serving the low income resident community. STRATEGIC GOALS:  Implement public service and housing programs benefiting low-to-moderate income Azusa homeowners, youths, and senior residents.  Implement capital improvement projects benefiting low-to-moderate income Azusa residents. FY 12-13 PROGRAM HIGHLIGHTS: On January 3, 2012, City Council approved the following programs for FY 12-13:  CDBG Program Administration: $35,230  CDBG Concrete Improvements: $89,080 (See CIP)  Single Family Housing Rehabilitation Program: $184,410  Code Enforcement Program: $90,095  After School Program: $40,370  Homework House: $10,000  Senior Nutrition Site Manager: $10,000  Senior Referral & Case Management: $10,000 223 Budget Division: ECONOMIC AND COMMUNITY DEVELOPMENT - CDBG FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Accountant(a)0.270 0.212 $19,095 $15,015 Site Manager 945 1,335 $14,310 $7,910 Community Improvement Inspector 1.000 1.000 57,970 57,970 Recreation Staff 3,974 3,432 54,590 36,925 Senior Management Analyst(b)0.250 0.080 19,025 6,090 Controller(c)0.025 0.000 2,090 0 Finance Director 0.000 0.012 0 1,715 (a) .788 FTE Finance (6) .60 FTE Streets and Sidewalk Maintenance, .32 FTE Sewer Maintenance (c) .075 FTE Sr Nutrition, .609 FTE Admin Serv-Finance, .300 FTE Admin Serv-Rosedale TOTAL 1.545 1.305 $98,180 $80,790 TOTAL 4,919 4,767 $68,900 $44,835 Full Time Positions Part Time Positions 224 BUDGET UNIT:1835910000 COMMUNITY DEV - CDBG DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE PERSONNEL 6003 Salaries/Regular 82,255 72,995 98,180 80,790 (17,390) 6006 Salaries/Temp & Part-Time 64,380 62,725 68,900 44,835 (24,065) 6012 Salaries/Comp-Time 1,125 1,405 - - - 6015 Salaries/Vacation 1,315 3,160 - - - 6024 Salaries/Sick Leave 6,635 2,960 - - - 6033 Overtime Pay/Premium 25 10 - - - 6045 Salaries/Education - - - 20 20 6048 Salaries/Language Pay - 435 925 445 (480) 6101 PERS/Employee Contribution 9,005 6,575 8,090 6,395 (1,695) 6105 PERS/Employer Contribution 14,540 11,605 14,485 11,795 (2,690) 6109 PARS/Employer 740 1,440 3,270 1,885 (1,385) 6125 FICA/Employer Contrib/Med 2,445 2,370 2,790 2,120 (670) 6140 Life Insurance Allocation 230 215 260 215 (45) 6155 Workers' Comp Allocation 6,075 5,755 6,720 5,045 (1,675) 6160 LTD Insurance Allocation 640 625 765 630 (135) 6165 Unemployment Allocation 145 160 190 155 (35) 6175 Benefits/Flex Plan 19,420 19,125 24,455 20,150 (4,305) 6180 Deferred Comp/Employer Paid 730 815 1,150 820 (330) PERSONNEL SUBTOTAL 209,705 192,375 230,180 175,300 (54,880) 225 Cost 1835910000 6000-6199 $175,300 6345 $30,600 6493 $20,000 6625 $400 6650 $153,805 7170 $89,080 Program Expense - $990 for CDBG workshops, mileage, and program supplies used in D96036 Administration program; and $1,195 for Code Enforcement D60862 supplies, equipment and training. Highways/Streets - Funding approved for concrete improvements for qualified areas to improve pedestrian safety and ADA access. ECONOMIC AND COMMUNITY DEVELOPMENT - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ACTIVITY DETAIL Account Number Description Outside Services & Repairs - Funds CDBG-approved programs as follows: D96034 Sr. Referral & Case Management $10,000, and D00032 Homework House $10,000. Rehabilitation Costs - Funding approved for approximately 22 single housing rehabilitation grants up to $9,000 each. Program Consultants - Funding of consultant services for the Single Family Housing Rehabilitation Program. Salaries & Benefits - Funding approved for salaries & benefits by project as follows: D96036 Administration $35,230; D96037 After School Program $40,365; D60434 Sr. Nutrition Site Mgr. $10,000; and D60862 Code Enforcement Program $89,705. 226 BUDGET UNIT:1835910000 COMMUNITY DEV - CDBG DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE OPERATIONS 6230 Dues & Subscriptions - 75 - - - 6345 Program Consultants 35,625 36,000 40,000 30,600 (9,400) 6493 Outside Services & Repairs 20,000 20,000 20,000 20,000 - 6625 Program Expense 2,485 25 2,185 400 (1,785) 6650 Rehabilitation Costs 174,880 176,150 144,405 153,805 9,400 OPERATIONS SUBTOTAL 232,990 232,250 206,590 204,805 (1,785) CAPITAL OUTLAY 7130 Structures/Other 174,680 56,455 250,590 - 7170 Highways/Streets - - 125,000 89,080 89,080 CAPITAL OUTLAY SUBTOTAL 174,680 56,455 375,590 89,080 89,080 CDBG FUND TOTAL: 617,375 481,080 812,360 469,185 (343,175) 227 THIS PAGE INTENTIONALLY LEFT BLANK 228