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Home My WebLink About09. Rec and Family Serv-FY1213_201210041507086811 RECREATION AND FAMILY SERVICES Recreation Parks Maintenance Senior Programs Senior Nutrition Woman’s Club THIS PAGE INTENTIONALLY LEFT BLANK 230 RECREATION AND FAMILY SERVICES RECREATION DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: Recreation is a division of the Recreation and Family Services Department responsible for a variety of activities and programs designed to meet the communities’ recreation needs. The division’s ongoing responsibilities include: adult and youth community classes, adult and youth sports, aquatics, after school playgrounds and numerous special events throughout the year. The Recreation Division also assists other city departments in the planning, set up and staff support for their community special events. STRATEGIC GOALS:  Secure at least (2) of the following (7) as Gold or Silver for 2012 Golf Tournament: 1. Canyon City Alliance 2. Master Home, Inc. 3. The Gas Co. 4. Brookfield Homes 5. Northrop Grumman 6. Macintyre Homes 8. Cardinal Labs  Lock in Cold Duck for 2012 Summer Concert Series  Work with Azusa PD on initial steps in reframing Trunk or Treat event (insuring it remains a dry event)  Add Hay Ride and Rock Climbing Wall Elements to event in 2012 (Trunk or Treat)  Retool 2k/5k Run marketing flyer  Increase Teen Post participation. This includes dances, volunteer, Teen Post Spring Break Bash and activities. Work with Leila from the library.  Coordinate Monthly Reader Board Posting and Department branding.  Implement Monster Dash in 2012  Renew Golden Days Gym Ad Campaign at $500  Include Corporate Division to 5K Run (Vulcan Vs. Waste Management)  Revise all Adult Sports Rule Books  Bring back Woman’s Basketball and 6’ and Under Basketball to Adult Sports Program in 2012 in traditional or 3 on 3 format  Resurrect the Holiday Home Decorating Contest in 2012 with a goal of 30 homes participating  Secure funding for the purchase of (1) Sports Floor Auto Scrubber for use in both the NRC and MPK gyms  Add Vulcan business cards (Jim Gore) and Hansons (Frank Rodriguez) to 2012 Gym Ad Campaign  Add Big League Dreams Field Prep Clinic and lunch for maintenance.  Incorporate Aqua Zumba into 2012 Program  Center aquatic marketing campaign around Jaws theme and arrival of “Shar-fin”  Raise $2,000 in corporate Kayak Race - (4) vendors at $500 a piece  Comply with new ADA Regulations by purchasing new handicap lift.  Incorporate Music on Deck into daily recreation swim  Add Karena Friedman Low Impact Adult Exercise Program to 2012 Summer Program  Become Chief Custodian of Shopping for Kids in 2012 231 THIS PAGE INTENTIONALLY LEFT BLANK 232  Insure productive use and manage implementation of the Renew Grant policies and practices.  Add to your strong revenue generation efforts.  Reach $17,000 in Annual Gymnasium Ad Campaign, an increase over record 2011.  Reach $20,000 in Picnic Shelter Rental Program, an increase over record 2011. Recreation program participation continues to grow. Consequently, revenues have increased due to more residents taking advantage of what the Recreation Division has to offer as they see the quality of programs and the benefits of those programs. This increase in revenue allows us to continually reinvest in these programs and further enhance them. FY 11-12 PROGRAM HIGHLIGHTS:  Net $15,000 in gym ad campaign in 2011.  Net $15,000 in picnic shelter rentals in 2011.  Assist with the management of the RENEW Grant to improve and encourage a more active lifestyle for Azusa’s residents and youth.  Increase revenues by 5%.  Expand adult sports program offerings.  Recruit four to six (4-6) teams to accompany four team Azusa Pony League participants (eight teams in total).  Complete Major League Baseball grant application process and implement facility improvements upon contract award.  Create new intensified marketing campaign for Movies in the Park and Dive-in Movies, fully utilizing new inflatable screen.  Add three new $500 gym ad sponsors.  Secure a sponsor for a seat cushion fundraiser for all sports in the Recreation Department.  If feasible, secure more training for staff to enhance their coaching, customer service and any other skills that can make them an asset to the Department.  Explore adding 2K/5K “Monster Dash” to Trunk or Treat Halloween activities.  Expand Teen Post by incorporating a bi-monthly visit to Cory’s Kitchen. Secure Cory’s Kitchen as an annual partner for the Trunk or Treat. Include a full entertainment line-up (kid friendly) and have at least 20 vendors at said event.  Incorporate a “book of the week” program for day camp curriculum.  Bring an additional feature to Cinco de Mayo (also self-sustaining) (i.e. Climbing wall, hay ride, pony rides).  Add two adult class offerings via workshops or eight week enrichment programs (see Nancy Johnson, Librarian). Example: a) cooking for men, b) what’s an I-Pod?, c) cell phone tips.  Add Cosmic/Karaoke Night Swim to 2011 Summer Aquatic Calendar and eliminate Recreation Swim after Labor Day.  Add commercial snack stand operation to pool in 2011.  Adjust evaluation schedule to ensure that all staff are evaluated in person before the end of the season. 233 Budget Division: RECREATION AND FAMILY SERVICES - RECREATION FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Director of Recreation & Family Serv 1.00 0.00 $142,910 $142,910 Pool Manager 700 2,080 $12,825 12,825 Recreation Superintendent 1.00 1.00 85,205 85,205 Asst Rec Leader 11,149 10,860 121,855 124,140 Administrative Secretary 1.00 0.00 61,675 0 Instructor Guard 5,720 5,720 73,075 74,715 Senior Office Specialist 1.00 0.00 51,430 51,430 Lifeguard 3,120 2,434 35,220 36,390 Recreation Supervisor(a)0.05 1.00 3,370 3,540 Asst Pool Manager 480 700 7,290 7,290 Recreation Coordinator 1.00 0.05 44,340 0 Recreation Aide 2,631 3,151 25,600 25,600 Recreation Leader 11,418 11,875 156,995 156,995 Sr Rec Leader 910 998 17,700 17,700 Sr Instruc Guard 478 62 6,580 6,580 (a) .45 FTE Senior Activities, .45 FTE Senior Nutrition, .05 FTE Woman's Club Rec Leader(Hol/Smm)537 537 7,380 7,380 TOTAL 5.05 2.05 $388,930 $283,085 TOTAL 37,144 38,418 $464,520 $469,615 Full Time Positions Part Time Positions 234 BUDGET UNIT:1025410000 RECREATION & FAMILY SERV - RECREATION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE PERSONNEL 6003 Salaries/Regular 329,280 358,155 388,930 283,085 (105,845) 6006 Salaries/Temp & Part-Time 490,595 481,150 464,520 469,615 5,095 6012 Salaries/Comp-Time 2,205 5,415 - - - 6015 Salaries/Vacation 13,775 10,190 - - - 6024 Salaries/Sick Leave 8,025 8,215 - - - 6033 Overtime Pay/Premium 1,005 620 - - - 6048 Salaries/Language Pay 2,545 5,060 2,400 2,400 - 6060 Special Event Pay 3,910 3,550 - - - 6069 Allowance/Vehicle 5,380 5,435 5,400 5,400 - 6075 Vacation Pay-Off - - - 12,190 12,190 6101 PERS/Employee Contribution 43,740 48,260 43,930 38,585 (5,345) 6105 PERS/Employer Contribution 72,775 79,465 72,380 60,475 (11,905) 6109 PARS/Employer 18,675 27,495 21,100 21,340 240 6125 FICA/Employer Contrib/Med 9,335 9,445 11,245 9,315 (1,930) 6133 Retiree Health Premium Reimb 2,520 2,595 2,565 2,725 160 6140 Life Insurance Allocation 915 990 1,055 775 (280) 6155 Workers' Comp Allocation 33,880 34,740 34,330 30,395 (3,935) 6160 LTD Insurance Allocation 3,035 3,230 3,010 2,205 (805) 6165 Unemployment Allocation 855 880 925 790 (135) 6175 Benefits/Flex Plan 67,975 77,520 80,665 47,810 (32,855) 6180 Deferred Comp/Employer Paid 4,580 4,885 5,605 4,525 (1,080) PERSONNEL SUBTOTAL 1,115,005 1,168,275 1,138,060 991,630 (146,430) 235 Cost 1025410000 6201 $3,800 6220 $700 6230 $900 6235 $1,000 6440 $36,000 6493 $40,000 6563 Supplies/Special - Pool supplies and miscellaneous $20,000 6569 Small Equipment - Minor pool equipment $1,500 6625 $80,400 6899 $2,000 Outside Services & Repairs - Pool maintenance, youth banquets, Golden Days, day camp trips, pool commercial maint. services Repairs and Maintenance - New L.A. County Maintenance Agreement Assessments (NEW) Training Schools - School of Pool Operators Meeting/Conferences - CPRS Conference $700; Aquatics Conference $300 Dues and Subscriptions - Professional association dues: California Park and Recreation Society (CPRS), Southern California Municipal Athletic Federation (SCMAF), State Boards and Commissions Program Expense - Team and staff uniforms; program T-shirts; day camp materials, supplies and crafts; program signs and banners; event materials, supplies and setup costs; field trip expenses; trophies; miscellaneous program costs Class Instruction Fees - Contractor fees for all youth and adult classes, including Zumba (estimate $24,000) RECREATION AND FAMILY SERVICES - RECREATION ACTIVITY DETAIL Account Number Description Uniforms and Laundry - Staff Uniform $1,800;Office and Recreation Center carpets and mats $2,000. 236 BUDGET UNIT:1025410000 RECREATION & FAMILY SERV - RECREATION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE OPERATIONS 6201 Uniforms & Laundry 1,685 4,600 3,800 3,800 - 6220 Training Schools 1,065 - 300 700 400 6230 Dues & Subscriptions 240 1,170 900 900 - 6235 Meetings and Conferences 865 500 1,400 1,000 (400) 6240 Mileage Reimbursement - 230 - - - 6405 Commission Meetings Expense 2,150 2,300 2,800 2,500 (300) 6440 Class Instruction Fees 8,700 29,540 36,000 36,000 - 6445 Officiating Fees 9,810 12,705 12,000 12,000 - 6493 Outside Services & Repairs 29,645 58,645 40,000 40,000 - 6518 Postage 135 - - - - 6530 Office Supplies 6,310 7,600 6,200 6,500 300 6539 Printing, Binding & Duplicating 10,085 5,540 10,000 9,000 (1,000) 6551 Fuel and Oil - 3,445 1,000 1,000 - 6554 Supplies/Custodial & Cleaning 1,145 1,530 4,000 4,000 - 6563 Supplies/Special 27,415 23,550 20,000 20,000 - 6569 Small Equipment 1,310 120 2,130 1,500 (630) 6601 Advertising Expense 13,170 14,085 11,500 12,130 630 6602 Concerts 13,405 12,095 15,000 15,000 - 6625 Program Expense 83,605 76,665 80,400 80,400 - 6805 Maintenance/Land Improvement 55 - - - - 6825 Maint & Repair / Vehicle - - 500 500 - 6835 Maint & Repair/Equipment 8,000 8,470 5,600 5,600 - 6899 Repairs and Maintenance 3,100 - - 2,000 2,000 6910 Utilities/Natural Gas 16,760 17,295 12,000 12,000 - 6915 Utilities/Telephone 6,415 5,205 9,400 9,400 - 7009 Bank Service Charge 320 465 - - - 7080 Refund 5,475 6,350 3,000 3,000 - OPERATIONS SUBTOTAL 250,865 292,105 277,930 278,930 1,000 GENERAL FUND TOTAL: 1,365,870 1,460,380 1,415,990 1,270,560 (145,430) 237 THIS PAGE INTENTIONALLY LEFT BLANK 238 RECREATION AND FAMILY SERVICES PARKS MAINTENANCE DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Parks Division is a division of the Recreation and Family Services Department responsible for the overall maintenance of 61.2 acres of park land which includes 40.4 acres of turf area. Responsible for the supervision of 5.5 miles of center medians under a landscape maintenance contract, as well as the maintenance of the City’s Urban Forest Program which features approximately 12,000 trees. The division is also responsible for project management in all of the departments’ park improvements. STRATEGIC GOALS:  Irrigation repair at Northside Park Disc Golf Course  Slide Pool filter replacement at Aquatics Center  Irrigation repair at Memorial Park NW Ball Diamond  CPK LED Bollard Project  Add Culture stone to pillars at PPK Gazebo  Complete Athletic Court Resurfacing Project  Replace (2) Ford F-350 flatbed trucks (if budget allows) Public Works Endowment Fund  Tiki Bar and Kiddie Slide Installation at Slauson Park Aquatics Center  ZPK Tot Lot and Picnic Shelter pending funding  Purchase new ball field groomer and walk behind aerator for ball field maintenance, if budget allows, from Public Works Endowment Fund?  Complete Median Island Landscaping Bid Process  Obtain Tree City USA distinction for 9th consecutive year  Complete Field of Dreams Foul Pole Screen Project  Complete LED Lighting Project at Civic Center  Replace all former pole banners and create additional banners for Winterfest event  Explore viability of Garcia Trail Walking Path; if city becomes custodian of area (Walking Path #8 ?)  Brand all existing walking path signage and kiosks with City Department logos, if possible  Replant trees lost in 2011 wind storm at Dept. Head discretion as per City Tree Ordinance  Assist with the potential development of civic center facilities to improve the Veterans Park and Library for the residents of Azusa.  Continue assisting in the management and oversight toward the completion of Rosedale Park systems and open space development.  Obtain the “Tree City USA” designation efforts.  Continue to implement the “Root Barrier” policy to insure future protection of the City’s infrastructure.  Complete all CIP Projects minimizing change orders or cost increases to no more than 10% of total project.  Develop a plan for disposition and administration of open space and hiking trail connectivity. 239 THIS PAGE INTENTIONALLY LEFT BLANK 240 FY 11-12 PROGRAM HIGHLIGHTS:  Assist in the management and oversight toward the completion of Rosedale Park systems, including the “Joint Use Park” Agreement with Azusa Unified School District (AUSD); oversee completion of Alisol and Citrus Grove parks.  Assist with the Rivers and Mountains Conservancy in the planning and budgeting of the River Park facility in Azusa Canyon.  Implement the Community Garden project.  Obtain the Tree City USA designation for 2011.  Continue to implement the Root Barrier policy to insure future protection of the City’s infrastructure.  Complete all capital improvement projects (CIP) minimizing change orders or cost increases to no more than 10% of total project budget.  Develop a plan for disposition and administration of open space and hiking trail connectivity.  Slauson Park picnic shelter improvement project.  Park monument signs with LED lighting project.  Driveway gates, pilasters and bollards at Memorial Park and Pioneer Park project.  Interior pool LED lighting project.  Add two new $500 gym ad sponsors.  Improve City Hall irrigation (contingent on budget availability).  Pioneer Park/Rancho Park walking path project.  Oversee completion of Alisol and Citrus Grove parks.  Secure Tree City USA designation for the 8th consecutive year.  Secure funding from L & W (Paul Reid) for the purchase of two additional LED lighting for the two Christmas trees at City Hall. 241 Budget Division: RECREATION AND FAMILY SERVICES - PARKS MAINTENANCE FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Parks Maintenance Superintendent 1.00 0.00 $87,605 $87,605 Asst. Parks Maint Wrkr I 9,568 3,224 $161,700 $109,805 Parks Maintenance Worker III 3.00 3.00 185,025 185,025 Parks Maintenance Worker II 0.00 2.00 0 105,710 Parks Maintenance Worker I 2.00 0.00 96,180 0 Urban Forester 1.00 1.00 70,780 70,780 TOTAL 7.00 6.00 $439,590 $449,120 TOTAL 9,568 3,224 $161,700 $109,805 Full Time Positions Part Time Positions 242 BUDGET UNIT:1025420000 RECREATION & FAMILY SERV - PARKS MAINT DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE PERSONNEL 6003 Salaries/Regular 385,510 394,410 439,590 449,120 9,530 6006 Salaries/Temp & Part-Time 173,945 165,125 161,700 109,805 (51,895) 6012 Salaries/Comp-Time 3,610 3,015 - - - 6015 Salaries/Vacation 29,325 25,645 - - - 6024 Salaries/Sick Leave 10,895 7,040 - - - 6027 Salaries/Bereavement - 2,255 - - - 6033 Overtime Pay/Premium 3,720 3,615 - - - 6048 Salaries/Language Pay 3,620 3,615 3,600 3,600 - 6063 Salaries/Jury Duty 285 2,280 - - - 6072 Salaries/Injury 785 6,715 - - - 6101 PERS/Employee Contribution 42,995 43,070 42,715 39,695 (3,020) 6105 PERS/Employer Contribution 72,310 71,465 76,935 73,865 (3,070) 6109 PARS/Employer 5,655 6,540 5,615 5,615 - 6125 FICA/Employer Contrib/Med 6,665 6,670 8,875 8,230 (645) 6133 Retiree Health Premium Reimb 4,855 5,230 5,160 5,480 320 6140 Life Insurance Allocation 1,050 1,060 1,180 1,200 20 6155 Workers' Comp Allocation 24,635 24,480 24,200 22,505 (1,695) 6160 LTD Insurance Allocation 2,930 2,945 3,420 3,490 70 6165 Unemployment Allocation 670 675 720 670 (50) 6175 Benefits/Flex Plan 100,360 105,690 110,810 108,115 (2,695) 6180 Deferred Comp/Employer Paid 5,040 5,040 5,040 5,040 - PERSONNEL SUBTOTAL 878,860 886,730 889,560 836,430 (53,130) 243 Cost 1025420000 6215 $980 6220 $2,000 6230 $400 6235 $250 6493 $350,055 6563 $44,390 6805 $40,860 6904 $220,000 RECREATION AND FAMILY SERVICES - PARKS MAINTENANCE ACTIVITY DETAIL Account Number Description Maintenance/Land Improvement - Locks and keys $1,500; irrigation controllers/maintenance $5,500; light fixtures/bulbs $6,000; backflow inspection/replacement $2,860; playground repairs/replacement $5,000; vandalism repair $2,000; grass seed $7,000; restroom fixtures/partitions $7,000; door replacement $4,000 Meeting/Conferences - Street Tree seminars Outside Services & Repairs - West Coast Arborist tree contractor $160,130-includes Street and sidewalk tree maintenance $50,000 (Gas Tax) and Palm tree trimming $9,000 (Gas Tax); Mariposa landscape and irrigation contract $164,305; TruGreen Chemlawn $14,000; Bee Removers $2,000; additional extras not included in Mariposa contract $9,620 Tuition Reimbursement - Bachelor of Science degree pursuit by Recreation Superintendent-Park Operations. Dues/Subscriptions - Street Tree membership $200; National Parks and Recreation membership $200 Training Schools - American Trainco Maintenance Training; Aquatic Facility Operator Certification Supplies/Special - Facility maintenance and rehabilitation (paint, BBQ replacement, basketball/tennis court nets etc.) By park: Memorial Park $5,000; Pioneer Park $4,000; Northside Park $4,000; Veteran's Freedom Park $5,000; Slauson Park $5,000; Zacatecas Park $4,000;Gladstone Park $4,000; Downtown Landscaping $ 8,000; Volunteer Painting Supplies $2,000; Miscellaneous $3,390 Utilities/Other - Utility charges from Light and Water 244 BUDGET UNIT:1025420000 RECREATION & FAMILY SERV - PARKS MAINT DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE OPERATIONS 6201 Uniforms & Laundry 8,045 6,475 5,890 5,890 - 6215 Tuition Reimbursement 1,030 405 980 980 - 6220 Training Schools 1,975 920 2,000 2,000 - 6230 Dues & Subscriptions 380 415 400 400 - 6235 Meetings & Conferences 215 230 250 250 - 6253 Licenses/Certifications 185 85 500 500 - 6445 Officiation Fees 105 - - - - 6493 Outside Services & Repairs 257,135 283,955 291,055 291,055 - 6493 Outside Services & Repairs - GAS TAX 58,965 58,705 59,000 59,000 - 6530 Office Supplies 1,155 175 940 940 - 6548 Plants & Trees 1,785 1,155 2,200 2,200 - 6551 Fuel and Oil 25,460 25,545 20,000 20,000 - 6554 Supplies/Custodial & Cleaning 16,080 18,550 17,000 17,000 - 6560 Repair Parts 1,590 1,255 1,250 1,250 - 6563 Supplies/Special 43,785 44,200 44,390 44,390 - 6566 Small Tools 1,530 1,130 1,470 1,470 - 6569 Small Equipment 1,610 645 2,000 2,000 - 6599 Materials & Supplies/Other 220 - - - - 6625 Program Expense 1,295 35 - - - 6805 Maintenance/Land Improvements 37,270 42,475 40,860 40,860 - 6825 Maint & Repair / Vehicle 1,895 2,855 2,920 2,920 - 6830 Rent/Equipment 1,860 535 1,000 1,000 - 6835 Maint & Repair/Equipment 2,510 2,520 3,000 3,000 - 6904 Utilities/Other 212,755 265,700 220,000 220,000 - 6915 Utilities/Telephone 6,415 7,155 4,600 4,600 - OPERATIONS SUBTOTAL 685,250 765,120 721,705 721,705 - PARKS MAINTENANCE TOTAL: 1,564,110 1,651,850 1,611,265 1,558,135 (53,130) 245 THIS PAGE INTENTIONALLY LEFT BLANK 246 RECREATION AND FAMILY SERVICES SENIOR PROGRAMS PROGRAM COMMENTARY PROGRAM DESCRIPTION: Senior Programs is a division of the Recreation and Family Services Department responsible for a variety of activities and programs designed to meet the communities’ recreation needs. The chief responsibility of the Senior Program Division is to provide programs that enhance the lives of senior citizens in Azusa. This is accomplished by offering the following: social and recreational opportunities, day trips, health information seminars, screenings, referrals, case management as well as a variety of programs specializing in celebrating special events and holidays. STRATEGIC GOALS:  “Put on a Show” for 25th Anniversary of Sr. Center - all year long  Average 100 participants in Bingo Program weekly  Coordinate successful transition of Golden Days Helping Hand Bingo to larger venue (NRC, MPK or Woman’s Club) or keep activity on site and incorporate closed circuit TV  Replace Window Coverings in Sr. Center Billiards Room. Secure supplemental funding to complete project  Work on re-organizing certain special events on the calendar in an effort to increase attendance and maximize Sr. Center exposure  Coordinate Cinco de Mayo Mural Project in Fall 2012 with Elaine Stricklin at AUSD  Obtain Distinguished Site Award for the Senior Center Nutrition Program for Los Angeles County. The Senior Programs are housed predominately at the Azusa Senior Center, a facility that will celebrate its 25th year in 2012. The facility is now integrated with intergenerational use and is used to increase revenue during “off Senior hours” through facility rentals. This revenue enhances program opportunities department wide, in addition to relieving the General Fund. FY 11-12 PROGRAM HIGHLIGHTS:  Full implementation of Bone Builders program.  Plan 25th anniversary gala celebration of the Senior Center for (2012).  To gain Target and Applebee’s as sponsors/supporters of the Senior Center.  Continue through sponsorship procurement to see that all special events are self-sustaining.  Develop a new system to be able to access funds necessary to purchase items for events, as needed.  Research organizations that have older adults in an effort to secure volunteers for future events.  Add two new $500 gym ad sponsors. 247 Budget Division: RECREATION AND FAMILY SERVICES - SENIOR PROGRAMS FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Recreation Supervisor(a)0.45 0.00 $30,340 $31,855 Rec Leader 496 978 $6,180 $6,180 Senior Office Specialist (b)0.47 0.45 23,695 23,695 Asst. Office Spec I 395 910 5,645 5,645 Sr Rec Leader 910 496 16,860 17,700 (a) .05 FTE Recreation, .45 FTE Sr. Nutrition, .05 FTE Woman's Club (b) .46 FTE Senior Nutrition, .07 FTE Woman's Club TOTAL 0.92 0.45 $54,035 $55,550 TOTAL 1,801 2,384 $28,685 $29,525 Full Time Positions Part Time Positions 248 BUDGET UNIT:1025543000 RECREATION & FAMILY SRVCS-SENIOR PROG DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE PERSONNEL 6003 Salaries/Regular 44,485 47,015 54,035 55,550 1,515 6006 Salaries/Temp & Part-Time 18,960 28,165 28,685 29,525 840 6012 Salaries/Comp-Time 2,240 1,305 - - - 6015 Salaries/Vacation 1,910 1,980 - - - 6024 Salaries/Sick Leave 1,485 1,370 - - - 6027 Salaries/Bereavement - 805 - - 6033 Overtime Pay/Premium 35 - - - - 6048 Language Pay - 350 280 280 - 6063 Salaries/Jury Duty - 275 - - - 6101 PERS/Employee Contribution 4,875 5,395 5,055 5,665 610 6105 PERS/Employer Contribution 8,120 8,945 9,065 10,470 1,405 6109 PARS/Employer Contribution - 180 440 230 (210) 6125 FICA/Employer Contrib/Med 710 840 1,415 1,445 30 6133 Retiree Health Premium Reimb 1,005 1,080 1,115 545 (570) 6140 Life Insurance Allocation 135 140 145 150 5 6155 Workers' Comp Allocation 2,765 3,250 3,320 3,415 95 6160 LTD Insurance Allocation 390 410 420 435 15 6165 Unemployment Allocation 80 85 90 100 10 6175 Benefits/Flex Plan 13,800 13,860 14,565 14,210 (355) 6180 Deferred Comp/Employer Paid 520 495 500 500 - PERSONNEL SUBTOTAL 101,515 115,945 119,130 122,520 3,390 249 Cost 1025543000 6220 $200 6230 $400 6235 $400 6493 $2,000 6625 $23,500 6840 $3,260 6835 $1,500 Dues/Subscriptions - CPRS dues; newspaper subscriptions for Senior Center Library Training Schools - California Park and Recreation Society (CPRS) workshop $100; Excel class $100 Program Expenses - Senior excursion fees $18,500; movie rentals $240; Bunco refreshments $120; supplies for Wednesday Night Dinners $200; special events $2,350; miscellaneous $2,090 Maint. Repair of Equipment - L.A. County Maintenance Agreement Assessment (NEW) Rent/Office Furniture & Equipment - Lease of copy machine and projected cost of individual copies Meeting/Conferences - CPRS conference Outside Services & Repairs - Custodial (facility rentals) $1,000; equipment repairs (kitchen) $1,000 RECREATION AND FAMILY SERVICES - SENIOR PROGRAMS ACTIVITY DETAIL Account Number Description 250 BUDGET UNIT:1025543000 RECREATION & FAMILY SRVCS-SENIOR PROG DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE OPERATIONS 6220 Training Schools 150 - 200 200 - 6230 Dues & Subscriptions 605 440 400 400 - 6235 Meetings & Conferences 500 365 400 400 - 6430 Custodial Services 2,250 3,040 3,000 3,000 - 6493 Outside Services & Repairs 1,865 1,990 2,000 2,000 - 6518 Postage 45 55 100 100 - 6530 Office Supplies 565 345 600 600 - 6539 Printing, Binding & Duplicating 3,750 2,860 3,100 3,100 - 6601 Advertising Expense 55 - - - - 6625 Program Expense 20,350 23,365 23,500 23,500 - 6835 Maintenance and Repair/Equipment - - - 1,500 1,500 6840 Rent/Office Furniture & Equipment 2,975 2,580 3,260 3,260 - 6904 Utilities/Other 27,825 26,760 30,000 30,000 - 6910 Utilities/Natural Gas 2,300 1,910 1,300 1,300 - 6915 Utilities/Telephone 3,045 3,280 2,300 2,300 - 7080 Refund 1,970 435 200 200 - OPERATIONS SUBTOTAL 68,250 67,425 70,360 71,860 1,500 GENERAL FUND TOTAL: 169,765 183,370 189,490 194,380 4,890 251 THIS PAGE INTENTIONALLY LEFT BLANK 252 RECREATION AND FAMILY SERVICES SENIOR NUTRITION PROGRAM PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Senior Nutrition Program is a division of the Recreation and Family Services Department. The chief responsibility of this division is to provide hot meals for senior residents in Azusa. This governed nutritious, well-balanced meal program is served daily at the Azusa Senior Center and delivered to homebound seniors without a family support system. STRATEGIC GOALS:  Complete the RFP for the Elderly Nutrition Program  Once awarded the Nutrition Grant by Los Angeles County in March 2012, go out to bid for catering contract The Senior Nutrition Program, as bound by its government funding, can only accept donations for the program. Further subsidy for this program traditionally has come from the General Fund. Failure to continue with that support would result in the demise of the program. FY 11-12 PROGRAM HIGHLIGHTS:  Continued to serve over 23,000 hot meals at the Senior Center averaging 94 per day, five days a week.  Delivered 11,444 hot meals to homebound seniors, 45 per day, five days a week in addition to some frozen meals on the weekend.  Continue to build on the success of the Wednesday Night Dinner and Nutrition Site Council sponsored Dance Program.  Obtain Los Angeles County Distinguished Site Award once again. 253 Budget Division: RECREATION AND FAMILY SERVICES - SENIOR NUTRITION FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Recreation Supervisor(a )0.450 0.000 $30,340 $31,855 Custodian 1,244 1,244 $18,295 $18,295 Senior Office Specialist (b)0.460 0.038 23,190 23,190 Asst Rec Leader 287 287 2,930 2,930 Controller(c)0.100 0.000 8,365 0 Rec Leader 416 416 5,185 5,185 Finance Director 0.000 0.45 0 5,255 Home Delivered Meal Mgr 1,266 1,266 19,180 19,180 Asst Office Specialist I 645 416 9,215 9,215 Site Manager 127 127 1,920 1,920 (a) .05 FTE Recreation, .45 FTE Senior Activities, .05 FTE Woman's Club (b) .47 FTE Senior Activities, .07 FTE Woman's Club (c) .609 FTE Finance, .30 FTE Admin Serv-Rosedale, .016 CDBG TOTAL 1.010 0.488 $61,895 $60,300 TOTAL 3,985 3,756 $56,725 $56,725 Full Time Positions Part Time Positions 254 BUDGET UNIT: 2125541000 RECREATION & FAM SERV- SENIOR NUTRITION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE PERSONNEL 6003 Salaries/Regular 51,070 55,275 61,895 60,300 (1,595) 6006 Salaries/Temp & Part-Time 59,590 58,100 56,725 56,725 - 6012 Salaries/Comp-Time 2,225 1,295 - - - 6015 Salaries/Vacation 2,315 2,115 - - - 6024 Salaries/Sick Leave 1,860 1,405 - - - 6027 Salaries/Bereavement 230 785 - - - 6045 Salaries/Education - - - 55 55 6048 Salaries/Language Pay 845 525 460 460 - 6063 Salaries/Jury Duty - 310 - - - 6088 Payroll-in Kind 46,025 46,500 44,000 44,000 - 6101 PERS/Employee Contribution 8,370 7,770 7,655 8,250 595 6105 PERS/Employer Contribution 13,945 12,895 13,685 15,220 1,535 6109 PARS/Employer - 380 455 445 (10) 6125 FICA/Employer Contrib/Med 1,440 1,265 1,960 1,920 (40) 6133 Retiree Health Premium Reimb 1,110 1,195 1,230 680 (550) 6140 Life Insurance Allocation 155 165 160 160 - 6155 Workers' Comp Allocation 4,725 4,790 4,755 4,690 (65) 6160 LTD Insurance Allocation 450 475 480 470 (10) 6165 Unemployment Allocation 130 120 135 135 - 6175 Benefits/Flex Plan 14,040 15,215 15,990 14,635 (1,355) 6180 Deferred Comp/Employer Paid 530 545 550 565 15 PERSONNEL SUBTOTAL 209,055 211,125 210,135 208,710 (1,425) 255 Cost 2125541000 6235 $400 6655 $105,400 RECREATION AND FAMILY SERVICES - SENIOR NUTRITION ACTIVITY DETAIL Account Number Description Meeting/Conferences - Conference on Aging Food Services Contract - Program meals 256 BUDGET UNIT: 2125541000 RECREATION & FAM SERV- SENIOR NUTRITION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE OPERATIONS 6211 Volunteer Awards 485 - - - - 6235 Meetings & Conferences - 475 400 400 - 6240 Mileage Reimbursement 1,625 970 2,050 2,050 - 6518 Postage 10 10 - - - 6530 Office Supplies 3,030 2,855 3,200 3,200 - 6539 Printing, Binding & Duplicating 1,485 1,475 1,600 1,600 - 6563 Supplies/Special 195 325 200 200 - 6625 Program Expenses - 325 500 500 - 6655 Food Services Contract 93,760 96,505 105,400 105,400 - 6840 Rent/Office Furniture and Equip 810 860 - - - 6904 Utilities/Other 3,090 9,020 - - - 6910 Utilities/Natural Gas 255 640 1,100 1,100 - 6915 Utilities/Telephone 365 370 - - - OPERATIONS SUBTOTAL 105,110 113,830 114,450 114,450 - SENIOR NUTRITION FUND TOTAL: 314,165 324,955 324,585 323,160 (1,425) 257 THIS PAGE INTENTIONALLY LEFT BLANK 258 RECREATION AND FAMILY SERVICES WOMAN’S CLUB DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Woman’s Club is a division of the Recreation and Family Services Department, and serves as a community facility rental program for private parties and non-profit entities. It provides an elegant setting, at a reasonable price to Azusa residents and non-residents. It features an in-house caterer, the Bashful Butler, and is home for large employee parties and club meetings. STRATEGIC GOALS:  Continue to review fees and charges to optimize revenue and cost recovery and to remain competitive in market.  Maintain high quality amenities and facility aesthetics assuring optimal service for residents and visitors to Azusa. The Woman’s Club remains a historic city gem and an aesthetically pleasing and inviting facility. Consequently, revenues have increased significantly because of increased rental use since refurbishment. In turn, this increased revenue will offset general fund expenditures and allow us to offer greater goods and services to our residents. FY 11-12 PROGRAM HIGHLIGHTS:  Continued to provide an optimum facility for weddings, receptions and meetings.  Continued to work with caterer for coordination of rental calendar and maintenance of the facility. 259 Budget Division: RECREATION AND FAMILY SERVICES - WOMAN'S CLUB FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 FY 11-12 FY 12-13 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Recreation Supervisor(a)0.05 0.05 $3,265 $3,540 Asst Rec Leader 65 65 $665 $665 Senior Office Specialist(b)0.07 0.07 3,530 3,530 (a) .05 FTE Recreation, .45 FTE Senior Activities, .45 FTE Senior Nutrition (b) .47 FTE Senior Activities, .46 FTE Senior Nutrition TOTAL 0.12 0.12 $6,795 $7,070 TOTAL 65 65 $665 $665 Full Time Positions Part Time Positions 260 BUDGET UNIT:1025550000 RECREATION & FAMILY SRVCS-WOMAN'S CLUB DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE PERSONNEL 6003 Salaries/Regular 5,720 6,010 6,795 7,070 275 6006 Salaries/Temp & Part-Time - 85 665 665 - 6012 Salaries/Comp-Time 270 160 - - - 6015 Salaries/Vacation 260 275 - - - 6024 Salaries/Sick Leave 190 165 - - - 6027 Salaries/Bereavement - 120 - - - 6063 Salaries/Jury Duty - 30 - - - 6101 PERS/Employee Contribution 455 480 540 550 10 6105 PERS/Employer Contribution 755 800 930 985 55 6109 PARS/Employer - - 25 25 - 6125 FICA/Employer Contrib/Med 65 70 135 135 - 6133 Retiree Health Premium Reimb 195 215 220 135 (85) 6140 Life Insurance Allocation 15 20 20 20 - 6155 Workers' Comp Allocation 255 275 300 305 5 6160 LTD Insurance Allocation 50 55 50 55 5 6165 Unemployment Allocation 10 5 10 10 - 6175 Benefits/Flex Plan 1,660 1,810 1,900 1,850 (50) 6180 Deferred Comp/Employer Paid 65 65 65 65 - PERSONNEL SUBTOTAL 9,965 10,640 11,655 11,870 215 261 Cost 1025550000 6493 $2,900Outside Services/Repairs - Miscellaneous (as necessary) RECREATION AND FAMILY SERVICES - WOMAN'S CLUB ACTIVITY DETAIL Account Number Description 262 BUDGET UNIT:1025550000 RECREATION & FAMILY SRVCS-WOMAN'S CLUB DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #09-10 10-11 11-12 12-13 VARIANCE OPERATIONS 6430 Custodial Services 6,000 6,675 6,800 6,800 - 6493 Outside Services & Repairs 1,540 2,010 2,900 2,900 - 6539 Printing, Binding & Duplicating 925 1,730 1,800 1,800 - 6563 Supplies/Special 15 245 290 290 - 6569 Small Equipment 40 - 135 135 - 6601 Advertising Expense 60 - - - - 6835 Maint & Repair/Equipment 5 - - - - 6910 Utilities/Natural Gas 3,125 3,335 3,200 3,200 - 6915 Utilities/Telephone 325 250 500 500 - 7080 Refund 500 - 850 850 - OPERATION SUBTOTAL 12,535 14,245 16,475 16,475 - GENERAL FUND TOTAL: 22,500 24,885 28,130 28,345 215 263 THIS PAGE INTENTIONALLY LEFT BLANK 264