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HomeMy WebLinkAbout04 Human Resources FY1314-Adopted_201309161317587261HUMAN RESOURCES Personnel Services  Risk Management  121 THIS PAGE INTENTIONALLY LEFT BLANK 122 ADMINISTRATIVE SERVICES HUMAN RESOURCES - PERSONNEL SERVICES DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Human Resources Department strives to partner with all departments in developing a high-quality and diverse workforce that supports and sustains a productive customer oriented, safe and stable work environment. Personnel Services is a division of Human Resources responsible for a variety of support functions, including but not limited to benefits administration, employment records management, recruitment/testing, employer/employee relations, training, employee development, contract negotiations, and new employee orientation (Onboarding). STRATEGIC GOALS:  Strive to become a Learning Organization through offering training opportunities and programs that assist employee in their current positions and the positions that they would like to achieve in the future.  Implement the Affordable Care Act and establish a record keeping system to assure compliance with the regulations.  Negotiate and implement three Memorandum of Understandings (MOUs).  Update, streamline & modernize personnel processes and procedures to reduce expenses and improve efficiency. FY 2013-14 PROGRAM HIGHLIGHTS:  Work with City departments, employees and third party administrators (benefits and brokers) to ensure effective, efficient and fiscally responsible management of insurance and benefit programs.  Work with City administration and bargaining groups to ensure effective, efficient and fiscally responsible agreements. 123 Budget Division: HUMAN RESOURCES - PERSONNEL SERVICES FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Director of Human Resources 1.00 1.00 $132,500 $132,500 Human Resources Technician 1.00 1.00 59,695 59,695 TOTAL 2.00 2.00 $192,195 $192,195 TOTAL 0 0 $0 $0 Full Time Positions Part Time Positions 124 BUDGET UNIT:1050921000 HUMAN RESOURCES - PERSONNEL SERVICES DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #10-11 11-12 12-13 13-14 VARIANCE PERSONNEL 6003 Salaries/Regular 58,575 55,900 192,195 192,195 - 6012 Salaries/Comp-Time 70 - - - - 6015 Salaries/Vacation 425 1,550 - - - 6024 Salaries/Sick Leave 915 2,245 - - - 6033 Overtime Pay/Premium - - 300 300 - 6069 Allowances/Vehicle - - 5,400 5,400 - 6070 Allowances/Telephone - - - 360 360 6075 Vacation Pay-Off 1,515 3,390 - - - 6078 Sick Leave Pay-Off 440 555 - - - 6101 PERS/Employee Contribution 4,225 4,205 13,510 13,510 - 6105 PERS/Employer Contribution 7,005 7,610 14,435 16,675 2,240 6109 PARS/Employer Contribution - - - - - 6125 FICA/Employer Contrib/Med 940 950 3,330 3,330 - 6133 Retiree Health Premium Reimb 2,600 2,685 2,735 2,790 55 6140 Life Insurance Allocation 160 160 530 530 - 6155 Workers' Comp Allocation 2,400 2,390 7,920 7,920 - 6160 LTD Insurance Allocation 460 455 1,495 1,495 - 6165 Unemployment Allocation 60 60 230 230 - 6175 Benefits/Flex Plan 15,205 15,600 31,595 31,595 - 6180 Deferred Comp/Employer Paid 540 540 2,205 2,700 495 PERSONNEL SUBTOTAL 95,535 98,295 275,880 279,030 3,150 125 Cost 1050921000 6220 $500 6230 $3,600 6235 $900 6301 $36,000 6350 $8,400 6399 $2,650 6563 $1,015 6601 $3,000 6850 $700 Medical Service - Pre-placement physicals; fitness for duty, random drug tests, DOT DL renewal, Hep B shots Professional Service - Cooperative Personnel (tests), Rio Hondo College, Donahoe & Associates Advertising Expense - Los Angeles Times; San Gabriel Valley Tribune; Brown & Caldwell; Western City; Jobs Available; L & W trade Magazines Lease Payments - Konica-Minolta (copier lease) ADMINISTRATIVE SERVICES - HUMAN RESOURCES PERSONNEL SERVICES ACTIVITY DETAIL Account Number Description Supplies/Special - Annual Health Benefits Fair Training Programs - Liebert Cassidy workshops; Southern California Public Labor Relations Council (SCPLRC) training; Southern California Public Management Association - Human Resources; misc. programs Dues/Subscriptions - California Public Employers Labor Relations Association (CALPELRA) Membership($350.00); Business & Legal Occupational Safety and Health Administration (OSHA) Compliance($750); Lexis Nexis; Liebert, Cassidy Consortium($2,500.00) Meeting/Conferences - California Public Employees Retirement System (CalPERS) Annual Conference Legal Fees - Best Best & Krieger (BBK) (over and above retainer), Ken Meyer Associates & Liebert Cassidy legal - usually related to negotiations, discipline or grievances 126 BUDGET UNIT:1050921000 HUMAN RESOURCES - PERSONNEL SERVICES DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #10-11 11-12 12-13 13-14 VARIANCE OPERATIONS 6220 Training Schools 2,585 200 200 500 300 6230 Dues & Subscriptions 3,370 3,500 3,600 3,600 - 6235 Meetings & Conferences 1,070 880 900 900 - 6240 Mileage Reimbursement 660 315 300 300 - 6301 Legal Fees 9,430 30,065 91,220 36,000 (55,220) 6350 Medical Services 9,065 4,470 3,400 8,400 5,000 6399 Professional Services/Other 113,610 135,815 62,650 2,650 (60,000) 6405 Commission Meetings Expense 2,000 2,100 3,000 3,000 - 6480 Insurance Claims Administration 680 905 - - - 6493 Outside Services & Repairs 290 2,365 300 300 - 6518 Postage 210 330 350 350 - 6530 Office Supplies 2,080 650 1,000 1,000 - 6545 Fingerprinting 2,645 3,620 2,500 2,500 - 6563 Supplies/Special 670 1,015 1,015 1,015 - 6601 Advertising Expense 2,895 110 3,000 3,000 - 6635 Oral Board Costs 605 770 1,000 1,000 - 6736 Employee Assistant Program 6,300 6,300 7,000 7,000 - 6835 Maint & Repair/Equipment - - 75 75 - 6850 Lease Payments 595 495 700 700 - 6915 Utilities/Telephone 280 230 300 300 - OPERATIONS SUBTOTAL 159,040 194,135 182,510 72,590 (109,920) GENERAL FUND TOTAL: 254,575 292,430 458,390 351,620 (106,770) 127 THIS PAGE INTENTIONALLY LEFT BLANK 128 ADMINISTRATIVE SERVICES HUMAN RESOURCES - RISK MANAGEMENT DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: Risk Management is a division of Human Resources responsible for a variety of support functions, including special projects as directed by the City Manager. The Division’s ongoing responsibilities include: workers compensation, liability, City and special event insurance, safety and safety training, including compliance with Occupational Safety and Health Administration (OSHA) guidelines and employee wellness programs. Risk Management also provides support in other Human Resource functions including negotiations of Memorandum of Understandings (MOUs), re-classifications, recruitment, employee relations and research on a variety of Human Resource related issues. STRATEGIC GOALS:  Coordinate expansion of training (wellness, safety, emergency preparedness, defensive driving, etc.).  Evaluate and improve the subrogation and reinsurance claims process.  Expand cost analysis of litigated liability claims and allocate to departments.  Coordinate tracking comparison of legal costs, expenses and settlements for liability claims data base with third party administrators.  Ensure annual competitive pricing for all Insurance including Liability, Workers Compensation, Property, and Special Events. FY 2013-14 PROGRAM HIGHLIGHTS:  Work with City Departments and Third Party Administrators such as Cal Claims Management Services (CCMS), Carl Warren and Independent Cities Risk Management Authority (ICRMA) to ensure effective, efficient and fiscally responsible management of workers compensation and liability claims.  Provide staff support and representation for the City’s membership in ICRMA, and California Transit Insurance Pool (CalTIP).  Implement and Utilize workers compensation VOS claims tracking system and allocate claims costs.  Develop a medical “Bill Review” system for liability claims.  Develop and implement an employee wellness program. 129 Budget Division: HUMAN RESOURCES - RISK MANAGEMENT FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Senior HR/Risk Management Analyst 1.00 1.00 $63,950 $66,675 TOTAL 1.00 1.00 $63,950 $66,675 TOTAL 0 0 $0 $0 Full Time Positions Part Time Positions 130 BUDGET UNIT:4250923000 HUMAN RESOURCES - RISK MANAGEMENT DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #10-11 11-12 12-13 13-14 VARIANCE PERSONNEL 6003 Salaries/Regular 127,465 120,400 63,950 66,675 2,725 6012 Salaries/Comp-Time 185 195 - - - 6015 Salaries/Vacation 1,010 4,630 - - - 6024 Salaries/Sick Leave 5,480 4,305 - - - 6033 Overtime Pay/Premium 1,525 2,695 - - - 6063 Salaries/Jury Duty 1,465 - - - - 6091 Leave Liability Adjustments (870) - - - - 6101 PERS/Employee Contribution 9,540 9,105 4,485 4,695 210 6105 PERS/Employer Contribution 15,825 16,485 5,430 5,795 365 6109 PARS/Employer Contribution 5,665 5,195 - - - 6125 FICA/Employer Contrib/Med 2,400 2,390 1,145 1,190 45 6140 Life Insurance Allocation 360 345 170 175 5 6155 Workers' Comp Allocation 5,465 5,250 2,545 2,665 120 6160 LTD Insurance Allocation 1,055 1,005 495 520 25 6165 Unemployment Allocation 160 160 80 80 - 6175 Benefits/Flex Plan 30,250 31,020 15,445 15,445 - 6180 Deferred Comp/Employer Paid 2,340 2,340 45 540 495 PERSONNEL SUBTOTAL 209,320 205,520 93,790 97,780 3,990 131 Cost 4250923000 6220 $5,000 6230 $250 6235 $250 6480 $60,000 6563 $1,200 6710 $505,000 6715 $510,000 6720 $265,000 6740 $590,000 6745 $400,000 6755 $100,000Claims Expense/Unemployment - State mandated expenses for unemployment insurance. ADMINISTRATIVE SERVICES - HUMAN RESOURCES RISK MANAGEMENT ACTIVITY DETAIL Account Number Description Dues/Subscriptions - Membership fees Society of Human Resource Management (SHRM); Subscription costs for Risk Management publications. Meeting/Conferences - Human Resource/Risk Management meeting and conference expenses. Insurance Claims Administration - Third Party Administration fees for workers' compensation (Cal Claims Management Services-CCMS), Liability (Carl Warren) and Unemployment (TALX). Insurance /General Liability Premiums - Independent Cities Risk Management Authority (ICRMA) (Liability and Storage Tanks), and Merriweather & Williams (Special Events). Claims Expense/Workers Compensation - Funds utilized by our Third Party Administrator - CCMS in the administration of workers compensation expenses (payments made to Irwindale Industrial Clinic, employees and various hospitals and doctors); Legal and investigation expenses in the litigation/management of claims (Kegel, Tobin & Truce; Ken Meyer); First Aid Workers Compensation, medical utilization review, medical billing review. Insurance/Fire and Casualty Premiums - ICRMA (Property/Earthquake and Auto Physical Damage) and CALTIP (transportation vehicles) . Insurance /Workers Compensation Premiums - ICRMA Claims Expense/Liability - Funds utilized in the litigation/management (Carl Warren, Ken Meyer, Best, Best & Krieger-BBK) and settlement (payments made to claimants) of liability claims. Supplies/Special - Safety Committee expenses for the implementation and/or purchase of safety related items (emergency evacuation placards for each building, drop box for anonymous reporting, etc.). Training Programs - Programs to implove employee wellness and reduce long term workers compensation and health insurance costs. 132 BUDGET UNIT:4250923000 HUMAN RESOURCES - RISK MANAGEMENT DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #10-11 11-12 12-13 13-14 VARIANCE OPERATIONS 6220 Training Schools - - - 5,000 5,000 6230 Dues & Subscriptions 180 180 250 250 - 6235 Meetings & Conferences - - 250 250 - 6301 Legal Fees - 1,155 - - - 6480 Ins Claims Administration 29,645 20,625 28,700 60,000 31,300 6493 Outside Services and Repairs 100 - - - - 6521 Messenger Service 95 20 200 200 - 6563 Supplies/Special 305 2,615 1,200 1,200 - 6701 Fidelity Bonds 10,045 8,660 - - - 6710 Ins/General Liability Premiums 291,585 483,085 537,275 505,000 (32,275) 6715 Ins/Fire & Casualty Premiums 646,635 658,620 666,275 510,000 (156,275) 6720 Ins/Workers Comp Premiums 250,740 246,300 282,955 265,000 (17,955) 6740 Claims Expense/Liability 738,220 215,940 290,000 590,000 300,000 6740 Claims Expense/Liability - Utility Liability 39,755 6,765 10,000 10,000 - 6745 Claims Expense/Workers Comp 71,725 180,660 400,000 400,000 - 6755 Claims Expense/Unemployment 20,740 50,340 347,725 100,000 (247,725) OPERATIONS SUBTOTAL 2,099,770 1,874,965 2,564,830 2,446,900 (117,930) RISK MGMT. FUND TOTAL 2,309,090 2,080,485 2,658,620 2,544,680 (113,940) 133 THIS PAGE INTENTIONALLY LEFT BLANK 134