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Home My WebLink About06 Library FY 1314-Adopted_201309161318459136LIBRARY General Services Youth Services Grant Services 153 THIS PAGE INTENTIONALLY LEFT BLANK 154 LIBRARY GENERAL LIBRARY SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: General Library Services is a division of the Azusa City Public Library Department. The Library Department is responsible for meeting the information needs of all Azusa residents. This is accomplished by offering library programs for all ages, an appealing collection of materials in a variety of formats, reference and reader’s advisory assistance, current digital resources, outreach services, and library services to children and teens. The library supports diversity with culturally appropriate services and with a helpful and welcoming bilingual staff. Library programs and specialized services support the library’s mission of encouraging lifelong learning, advancing knowledge, and strengthening the community. STRATEGIC GOALS:  Continue to provide high-quality services and programs that meet the needs of Azusa residents.  Train staff to meet new or projected needs of library visitors.  Keep the library up-to-date with new technology, and introduce new formats where appropriate.  Identify revenue streams and apply for grant funds for programs that meet resident needs; fulfill all grant reporting requirements.  Create an Annual Report that highlights library accomplishments and serves as a promotional tool. FY 2013-14 PROGRAM HIGHLIGHTS:  Train and develop staff in the areas of customer service, efficiency, marketing, and technology.  Maintain and develop quality programs, including an adult literacy program, Family Place (pre-literacy for babies and toddlers), technology classes, and bookmobile service to underserved areas of Azusa.  Introduce, promote, and further develop new electronic formats/services, including online technology training, online career preparation, and downloadable content.  Work closely with local schools and library support groups, including the Library Commission, and community groups to achieve shared goals.  Support citywide initiatives, disseminate information on new developments in the city, and maintain the presence of the library at community events. 155 Budget Division: LIBRARY - GENERAL FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary City Librarian 1.00 1.00 $76,230 $80,045 Librarian 1,924 1,924 $49,905 $53,195 Senior Librarian 1.00 1.00 65,170 65,170 Library Aide 6,802 5,876 84,585 73,750 Library Circulation Supervisor 1.00 1.00 55,150 55,150 Library Page 2,949 2,548 33,815 29,930 Senior Office Specialist 1.00 1.00 50,410 50,410 Library Circ. Asst. 1,040 1,508 14,405 20,885 Library Assistant III 3.00 3.00 134,500 137,060 Info Tech Analyst 960 960 31,170 31,170 TOTAL 7.00 7.00 $381,460 $387,835 TOTAL 13,675 12,816 $213,880 $208,930 Full Time Positions Part Time Positions 156 BUDGET UNIT:1030511000 LIBRARY - GENERAL DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED VARIANCE Acct. #10-11 11-12 12-13 13-14 PERSONNEL 6003 Salaries/Regular 491,355 496,805 381,460 387,835 6,375 6006 Salaries/Temp & Part-Time 202,990 233,765 213,880 208,930 (4,950) 6015 Salaries/Vacation 34,745 34,375 - - - 6024 Salaries/Sick Leave 24,520 15,285 - - - 6033 Overtime Pay/Premium 975 785 - - - 6045 Salaries/Education Incentive 510 - - - - 6048 Salaries/Language Pay 7,810 8,255 6,965 9,480 2,515 6063 Salaries/Jury Duty 300 - - - - 6069 Allowance/Vehicle 5,505 5,400 2,700 - (2,700) 6072 Salaries/Injury - 8,990 - - - 6075 Vacation Pay-Off 12,845 11,335 21,405 - (21,405) 6078 Sick Leave Pay-Off 435 5,395 - - - 6101 PERS/Employee Contribution 44,715 46,350 26,475 30,100 3,625 6105 PERS/Employer Contribution 74,140 86,830 32,160 37,120 4,960 6109 PARS/Employer 19,710 15,370 12,665 11,050 (1,615) 6125 FICA/Employer Contrib/Med 12,625 13,070 9,750 10,360 610 6133 Retiree Health Premium Reimb 4,545 5,355 5,455 8,375 2,920 6140 Life Insurance Allocation 1,435 1,465 965 1,055 90 6155 Workers' Comp Allocation 30,240 31,965 23,290 24,230 940 6160 LTD Insurance Allocation 4,475 4,570 2,780 3,015 235 6165 Unemployment Allocation 820 850 675 710 35 6175 Benefits/Flex Plan 130,715 132,380 89,160 108,115 18,955 6179 Affordable Care Act Penalty - - - 910 910 6180 Deferred Comp/Employer Paid 6,990 7,470 1,345 5,040 3,695 PERSONNEL SUBTOTAL 1,112,400 1,166,065 831,130 846,325 15,195 157 Cost 1030511000 6230 $6,000 6235 $200 6493 $4,500 6496 $4,500 6503 $27,000 6504 $7,200 6506 $6,000 6530 $12,000 6539 $2,000 6563 $500 6570 $600 6572 $2,000 6625 $2,650 6799 $800 6825 $500 6846 $2,000 6915 $2,500 Dues/Subscriptions - Membership in Southern California Library Cooperative, American Library Association, California Library Association, California Association of Library Trustees & Commissioners, Southern California Literacy Network, Califa, and other organizations. Meetings and Conferences - Public Library Association Conference attendence in 2014 for Director and City Librarian. Outside Services and Repairs - Movie licensing (public performance rights for feature films), copier maintenance, 3M Book Detection maintenance, and other outside services and repairs. Insurance/Other - Insurance coverage for Summer Reading Carnival Computer Hardware - Repairs as needed for Library operations or public service. Printing, Binding & Duplicating - Flyers and pamphlets. Supplies/Special - Misc supplies Maintenance & Repair/Vehicle - Bookmobile maintenance LIBRARY - GENERAL SERVICES ACTIVITY DETAIL Account Number Description Outside Processing - Online Computer Library Center (OCLC) Catalog Utility Periodicals - Newspaper and magazine subscriptions through EBSCO and other vendors. Books - Books for the public collection from vendors including Baker & Taylor, Gale, Nolo Press, Ingram, and Quality Books. Includes outsourced cataloging and processing fees from Baker & Taylor. Computer Software/Licensing - Baker & Taylor online ordering, downloadable eBooks for the public. Utilities/Telephone - Cell phone, Library phone bills Office Supplies - Paper and cartirdges for public and staff photocopiers; book detection strips, book covers, book tape and other office supplies to maintain library operations. Program Expense - Performers and presenters for adult programs, promotional materials, incentives, and display items. Office Furniture & Equipment - Shelving units, office chairs, tables, file cabinets, computer tables, and workstations. Computer Peripherals - Printers, scanners, bar code readers, and other miscellaneous equipment. 158 BUDGET UNIT:1030511000 LIBRARY - GENERAL DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED VARIANCE Acct. #10-11 11-12 12-13 13-14 OPERATIONS 6220 Training Schools 75 1,800 - - - 6230 Dues & Subscriptions 3,575 4,515 5,500 6,000 500 6235 Meetings & Conferences 1,270 2,075 200 200 - 6240 Mileage Reimbursement 160 245 400 400 - 6405 Commission Meetings Expense 1,150 800 1,300 1,300 - 6493 Outside Services & Repairs 3,910 3,830 4,500 4,500 - 6496 Outside Processing 8,080 5,545 4,500 4,500 - 6503 Books 46,285 28,475 27,000 27,000 - 6504 Computer Software/Licensing 4,935 3,560 7,200 7,200 - 6506 Periodicals 5,930 6,320 6,000 6,000 - 6512 Audio Recordings 6,255 4,330 3,500 3,500 - 6515 Films & Video Recordings 8,855 3,650 5,000 5,000 - 6518 Postage 140 40 200 200 - 6530 Office Supplies 14,160 12,265 12,000 12,000 - 6536 Supplies/Reprographics 2,760 4,150 2,500 2,500 - 6539 Printing, Binding & Duplicating 2,240 2,275 2,000 2,000 - 6551 Fuel and Oil - 350 300 300 - 6563 Supplies/Special 3,300 245 500 500 - 6564 Supplies/Medical-Dental 270 290 600 600 - 6569 Small Equipment 3,185 2,085 1,500 1,500 - 6570 Computer Peripherals/Misc 1,640 - 600 600 - 6572 Office Furniture & Equipment 3,140 4,410 2,000 2,000 - 6625 Program Expense 7,610 4,755 2,000 2,650 650 6799 Insurance/Other - - - 800 800 6825 Maint & Repair/Vehicle 180 90 1,800 500 (1,300) 6835 Maint & Repair/Equipment - - 1,800 1,800 - 6846 Computer Hardware Maint/Repair 1,190 - 2,000 2,000 - 6910 Utilities/Natural Gas 29,775 28,865 22,400 22,400 - 6915 Utilities/Telephone 2,590 2,360 2,500 2,500 - 7009 Bank Service Charge 465 460 400 400 - 7080 Refund 35 60 - - - OPERATIONS SUBTOTAL 163,160 127,845 120,200 120,850 650 GENERAL FUND TOTAL: 1,275,560 1,293,910 951,330 967,175 15,845 159 THIS PAGE INTENTIONALLY LEFT BLANK 160 LIBRARY YOUTH SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: Library Youth & Outreach Services is a division within the Azusa City Library Department. Youth Services staff plans and executes library programs and services to meet the educational, informational, and leisure needs of Azusa children, young adults, and families. Targeted storytimes, programs, and signature events promote library use, circulation of library materials, school readiness, and the development of lifelong readers. Youth Services also directs the operation of the Azusa City Library Bookmobile. STRATEGIC GOALS:  Create and maintain welcoming youth services sections within the library.  Provide excellent customer service.  Offer community outreach to residents, schools, and civic organizations. Maintain and strengthen positive relations with the Azusa Unified School District.  Continue collaboration with the Azusa Reads/Writes/Counts and Azusa Calculates after-school tutoring programs.  Offer literature-based and educational programs to children and young adults in order to promote reading and library usage. FY 2013-14 PROGRAM HIGHLIGHTS:  Provide reference and readers’ advisory service via the youth services desk during afternoon hours, Monday through Thursday.  Maintain on-going programs such as Moonlight, Bilingual, and Preschool storytimes, as well as Family Place workshops and the Summer Reading program.  Conduct outreach visits to local schools and community events.  Continue to plan and conduct programs that promote youth and family literacy.  Manage the library’s Bookmobile service, including supervising staff, developing the collection, arranging for site stops, overseeing maintenance, managing the budget, and scheduling for stops and special events.  Continue fund-raising for the Summer Reading Program.  Continue maintaining the youth materials collection through a formal collection development plan. 161 Cost 1030513000 6503 $18,000 6512 $500 6530 $780 6625 $2,650 LIBRARY - YOUTH SERVICES ACTIVITY DETAIL Account Number Description Audio Recordings - Replacement Books - Print materials for Youth Services Collection, including materials for Bookmobile. Includes out-sourced cataloging and processing costs of approximately $2,500. Office Supplies - Supplies such as construction & butcher paper, scissors, etc. for Youth Services and Bookmobile van. Program Expense - Allows for 5 paid performers for non-Summer Reading Program performances (Dia de los Ninos, Santa, Black History Month, etc.) 162 BUDGET UNIT: 1030513000 LIBRARY - YOUTH SERVICES DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #10-11 11-12 12-13 13-14 VARIANCE OPERATIONS 6493 Outside Service/Repair - 65 - - 6503 Books 2,315 17,405 18,000 18,000 - 6512 Audio Recordings 880 5 500 500 - 6518 Postage - 10 - - - 6530 Office Supplies 825 1,160 780 780 - 6551 Fuel and Oil 50 - - - - 6563 Supplies/Special 100 - - - - 6625 Program Expense 1,680 8,145 2,000 2,650 650 6825 Maintenance & Repairs/Vehicles - 75 - - - 6835 Maintenance & Repairs/Equipment 150 - - - - 6915 Utilities/Telephone 140 - - - - OPERATIONS SUBTOTAL 6,140 26,865 21,280 21,930 650 GENERAL FUND TOTAL:6,140 26,865 21,280 21,930 650 163 THIS PAGE INTENTIONALLY LEFT BLANK 164 LIBRARY GRANT SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: Library Grant Services is a funding division within the Azusa City Public Library Department. Under this division, the Library manages grant funds for the Library Services and Technology Act (LSTA), E-Rate, and other grants and restricted donations to the City Library. STRATEGIC GOALS:  Effectively manage grant accounts and appropriately recognize donors.  Ensure that grant donations and programs meet residents’ informational, recreational, and cultural needs.  Continue to identify new grant sources. FY 2013-14 PROGRAM HIGHLIGHTS:  Use grant funds/donations to support the Summer Reading Program’s performers, end-of-program celebration, and reading incentives.  Use grant funds to support new services and enhance existing operations.  Seek grant funding to continue and expand the operation of the Azusa City Library Bookmobile and the Adult Literacy Program. 165 Budget Division: LIBRARY - GRANT FUNDS FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Literacy Coordinator 1,534 780 $41,975 $21,350 Dept Intern 0 120 0 1,245 TOTAL 0.00 0.00 $0 $0 TOTAL 1,534 900 $41,975 $22,595 Full Time Positions Part Time Positions 166 BUDGET UNIT:VARIOUS LIBRARY - GRANTS DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #10-11 11-12 12-13 13-14 VARIANCE PERSONNEL PUBLIC LIBRARY FUNDS GRANT 6003 Salaries/Regular - - - 730 730 6109 PARS/Employer Contribution - - - 25 6125 FICA/Employer Contrib/Med - - - 10 10 6155 Workers' Comp Allocation - - - 30 30 SUBTOTAL - - - 795 795 CA LITERACY GRANT 6006 Salaries/Temp Part-Time - 30,750 21,350 13,320 13,320 6048 Salaries/Language Pay - 1,535 1,070 665 665 6101 PERS/Employee Contribution - 2,290 1,600 1,010 1,010 6105 PERS/Employer Contribution - 4,140 2,960 1,240 1,240 6125 FICA/Employer Contrib/Med - 400 325 205 205 6155 Workers' Comp Allocation - 1,290 895 560 560 6165 Unemployment Allocation - 30 20 15 15 6175 Benefits/Flex Plan - 1,455 - - - SUBTOTAL - 41,890 28,220 17,015 (11,205) CANYON CITY FOUNDATION-HEALTHY LITERACY PROGRAM GRANT 6006 Salaries/Temp Part-Time - - 20,625 8,545 8,545 6048 Salaries/Language Pay - - - 400 400 6101 PERS/Employee Contribution - - 5,430 620 620 6105 PERS/Employer Contribution - - - 760 760 6109 PARS/Employer Contribution - - - 555 555 6125 FICA/Employer Contrib/Med - - - 125 125 6155 Workers' Comp Allocation - - - 355 355 6165 Unemployment Allocation - - - 10 10 SUBTOTAL - - 26,055 11,370 (14,685) PERSONNEL SUBTOTAL - 41,890 54,275 29,180 (25,095) 167 BUDGET UNIT:VARIOUS LIBRARY - GRANTS DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #10-11 11-12 12-13 13-14 VARIANCE OPERATIONS PUBLIC LIBRARY FUNDS GRANT 6235 Meetings & Conferences - - - 2,500 2,500 6493 Outside Services and Repairs - - 12,000 - (12,000) 6503 Books 925 110 2,000 - (2,000) 6504 Computer Software/Licensing - - 4,500 - (4,500) 6530 Office Supplies 890 90 - - - 6536 Supplies/Reprographics - 2,935 - 3,000 3,000 6539 Printing, Binding & Duplicating 1,835 930 - - - 6569 Small Equipment 2,295 - - - 6570 Computer Peripherals/Misc - - - 4,550 4,550 6572 Office Furniture & Equipment 9,645 1,275 8,000 3,000 (5,000) 6625 Program Expense 870 310 - - - 6670 IT Allocation - 3,815 - - SUBTOTAL 14,165 11,760 26,500 13,050 (13,450) BOOK CLUBS 6625 Program Expense - - 1,000 2,000 1,000 SUBTOTAL - - 1,000 2,000 1,000 SUMMER READING PROGRAM #2 6625 Program Expense 6,010 4,630 5,000 4,000 (1,000) SUBTOTAL 6,010 4,630 5,000 4,000 (1,000) CANYON CITY FOUNDATION-HEALTHY LITERACY PROGRAM GRANT 6230 Dues & Subscriptions - - 1,000 - (1,000) 6503 Books - - 2,000 - (2,000) 6530 Office Supplies - - 1,545 - (1,545) 6539 Printing, Binding & Duplication - - 1,500 - (1,500) 6563 Supplies/Special - - 2,000 - (2,000) 6625 Program Expense - - - 1,565 1,565 SUBTOTAL - - 8,045 1,565 (6,480) OPERATIONS SUBTOTAL 20,175 16,390 40,545 20,615 (19,930) LIBRARY GRANT FUNDS TOTAL: 21,575 84,835 94,820 49,795 (45,025) 168