HomeMy WebLinkAbout08 Econ and Comm Dev FY1314-Adopted_201309161319207261ECONOMIC AND COMMUNITY
DEVELOPMENT
Planning
Building
Community Improvement
Business License
Community Development Block Grant (CDBG)
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ECONOMIC AND COMMUNITY DEVELOPMENT
PLANNING DIVISION
PROGRAM COMMENTARY
PROGRAM DESCRIPTION:
The Planning Division is the liaison to homeowners, businesses and developers for all zoning functions of the City. The Division is
responsible for the current and advance planning programs and activities of the City. In order to improve the quality of life of the residents
and the community, the Division seeks to implement the goals, objectives and policies contained in the General Plan and Development
Code, and to enforce all applicable planning and zoning laws. In addition, advance planning programs are undertaken to meet the future
needs of the City. More specifically, the Division’s activities include review and processing of environmental documents, variances, use
permits, rezoning, specific plan preparation, design review, annexations and business license review. The Planning Division provides
technical support to the Planning and Cultural and Historic Preservation Commissions.
STRATEGIC GOALS:
Work with Rosedale Developers to ensure the timely and orderly development of the project.
Process entitlements (design review, tract maps, California Environment Quality Act (CEQA) review, etc.) for Private and
Redevelopment Agency developments.
Update the Development Code as needed.
Update the City’s House Element.
Assist with the Successor Agency and Oversight Board process.
FY 2013-14 PROGRAM HIGHLIGHTS:
Provide staff support for the Planning Commission and Cultural and Historic Preservation Commission.
Work with the other City departments to implement the goals, policies and programs contained in the General Plan.
Provide staff support – environmental review and design review - for Redevelopment, Light & Water Department, and & Parks
projects.
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Budget Division: ECONOMIC AND COMMUNITY DEVELOPMENT - PLANNING
FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14
Revised Adopted Revised Adopted Revised Adopted Revised Adopted
Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary
Economic & Community Dev Director (a)0.35 0.35 $56,025 $56,025
Assistant Director of Community Dev (b)0.50 0.50 56,660 56,660
Senior Planner 1.00 1.00 83,685 84,705
Associate Planner 1.00 1.00 75,980 75,980
(a) .35 FTE Building, .30 FTE Comm. Improvement
(b) .25 FTE Building, .25 FTE Comm. Improvement
TOTAL 2.85 2.85 $272,350 $273,370 TOTAL 0 0 $0 $0
Full Time Positions Part Time Positions
200
BUDGET UNIT:1035611000 ECONOMIC AND COMMUNITY DEV - PLANNING
DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED
Acct. #10-11 11-12 12-13 13-14 VARIANCE
PERSONNEL
6003 Salaries/Regular 340,555 375,660 272,350 273,370 1,020
6012 Salaries/Comp-Time 5,035 14,065 - - -
6015 Salaries/Vacation 9,585 12,790 - - -
6024 Salaries/Sick Leave 8,795 12,635 - - -
6027 Salaries/Bereavement - 735 - - -
6033 Overtime Pay/Premium 590 325 1,000 - (1,000)
6045 Salaries/Education 1,460 1,450 725 725 -
6048 Salaries/Language Pay 2,410 2,400 - - -
6063 Salaries/Jury Duty 2,305 3,080 - - -
6069 Allowances/Vehicle 1,790 3,280 1,890 1,595 (295)
6075 Vacation Pay-Off 9,270 9,780 300 - (300)
6078 Sick Leave Pay-Off 2,210 2,395 - - -
6101 PERS/Employee Contribution 26,015 27,550 18,695 19,305 610
6105 PERS/Employer Contribution 43,135 53,495 22,685 23,850 1,165
6109 PARS/Employer 13,365 12,375 5,870 7,445 1,575
6125 FICA/Employer Contrib/Med 6,375 7,175 4,530 4,635 105
6133 Retiree Health Premium Reimb 2,610 2,695 2,745 2,800 55
6140 Life Insurance Allocation 970 1,090 715 735 20
6155 Workers' Comp Allocation 14,820 16,850 10,730 11,030 300
6160 LTD Insurance Allocation 3,110 3,730 2,055 2,125 70
6165 Unemployment Allocation 390 430 315 320 5
6175 Benefits/Flex Plan 65,645 71,745 44,265 44,265 -
6180 Deferred Comp/Employer Paid 4,135 4,735 545 1,980 1,435
PERSONNEL SUBTOTAL 564,575 640,465 389,415 394,180 4,765
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Cost
1035611000 6230 $2,400
6235 $8,600
6240 $500
6399 $24,065
6405 $2,400
6509 $200
6530 $450
6539 $400
6835 $100
6845 $350Maintenance/Office Furniture & Equipment - Repair or replace non-functional office furniture.
Professional Services/Other - Second installment for outside consultant to prepare the City's Housing
Element Update as required by State law.
Mileage Reimbursement - To reimburse Planning staff for inspections, recordation, and other work-related
vehicular trips.
Commission Meetings Expense - Funds Commissioner stipends and miscellaneous meeting expenses.
Budget decreased for FY 2013-14 to reflect accurate projection for fiscal year.
Printing, Binding & Duplicating - Forms, maps, business cards, etc.
Publications - County Assessor maps, CEQA publications.
ECONOMIC AND COMMUNITY DEVELOPMENT - PLANNING
ACTIVITY DETAIL
Account Number Description
Dues & Subscriptions - American Planning Association (APA). Budget increased for FY 2013-14 to reflect
Kim Cooke studying for and taknig the AICP exam.
Meetings & Conferences - Attendance at the California Chapter APA Conference, National APA Conference
as well as Railvolution Conference and mining seminars/conferences (CALCIMA, OMR, etc.) Budget
increased for FY 2013-14 to reflect the Railvolution Conference (as the City has been awarded the TOD grant),
mining conferences (as Vulcan will be underway during this FY), and to allow Kim Cooke to attend the State
APA Conference in Visalia.
Maintenance & Repair/Equipment - Repairs for equipment such as copier.
Office Supplies - Binders, paper, tabs, toner, etc.
202
BUDGET UNIT:1035611000 ECONOMIC AND COMMUNITY DEV - PLANNING
DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED
Acct. #10-11 11-12 12-13 13-14 VARIANCE
OPERATIONS
6230 Dues & Subscriptions 1,260 250 1,160 2,400 1,240
6235 Meetings & Conferences 4,840 3,975 2,500 8,600 6,100
6240 Mileage Reimbursement 80 215 500 500 -
6301 Legal Fees - 5,085 - - -
6399 Professional Services/Other 11,795 - 20,000 24,065 4,065
6405 Commission Meetings Expense 5,735 2,495 3,000 2,400 (600)
6493 Outside Services & Repairs - - 100 - (100)
6509 Publications/Other (60) 65 350 200 (150)
6518 Postage 50 - - - -
6530 Office Supplies 1,180 995 250 450 200
6539 Printing, Binding & Duplicating 400 670 200 400 200
6601 Advertising Expense 5,385 4,795 1,000 2,000 1,000
6605 Filing Costs 75 375 - - -
6835 Maint & Repair/Equipment 155 - 500 100 (400)
6845 Maint/Office Furniture & Equip 165 230 750 350 (400)
6915 Utilities/Telephone 230 290 300 300 -
7080 Refund 7,470 7,270 - - -
OPERATIONS SUBTOTAL 38,760 26,710 30,610 41,765 11,155
GENERAL FUND TOTAL: 603,335 667,175 420,025 435,945 15,920
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ECONOMIC AND COMMUNITY DEVELOPMENT
BUILDING DIVISION
PROGRAM COMMENTARY
PROGRAM DESCRIPTION:
The Building Division is responsible for ensuring the public health, safety, and welfare in all private construction activities in the community.
The Division reviews all building permit applications for proper licensure under the California Contractors Licensing Law and local
ordinances, reviews all construction plans for compliance with state and local building regulations/standards, and provides building
inspections of all permitted work under construction until completion. All personnel, operational costs, and administrative support costs are
paid for under a “fee for service” structure with funds deposited to the City General Fund. The Division strives to provide professional,
courteous and efficient customer service and assistance to the public and other Division personnel. Division personnel are encouraged to
spend additional time with “Do it yourself” homeowners and business owners attempting construction projects or improvements without a
contractor. Additional time is also encouraged to explain changing code requirements to Licensed Contractors who are often unaware of new
or changing state requirements for construction.
STRATEGIC GOALS:
Ensure staff obtains the necessary training and education for the implementation and enforcement of the latest California Building
Codes.
Update Building Division forms and handouts to reflect current Building Code requirements.
Complete update on the Building Division section of the Economic and Community Department Policy and Procedure manual.
Continue with the in-house training program designed to inform Building Division personnel of changes in state laws affecting the
California Building Codes. Training will include updates on the new 2013 codes, proper inspection and plan review of photovoltaic
systems and electric vehicle recharging stations.
Review correct application and interpretation of existing codes, and ensure uniform enforcement of all codes.
FY 2013-14 PROGRAM HIGHLIGHTS:
Work with other departments and divisions to achieve goals established by the City Council and City Manager. The Building Division
is an important component in the execution and completion of all construction projects, including redevelopment projects. The
Building Division will strive to facilitate the construction process from ground breaking through the issuance of a Certificate of
Occupancy in an expeditious manner.
Provide professional, courteous and efficient customer service at the public counter, in the field and on the telephone.
Review all permit applications, plans and documents for completeness prior to plan check submittal.
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Provide professional, courteous and efficient plan review and building inspection services for all residential and commercial projects
throughout the City.
Verify all conditions of approval are complete and all required clearances are obtained prior to building permit issuance.
Provide Division representation at all pre-project and development review meetings.
Continue to work in unison with other City departments and divisions to achieve desired City of Azusa goals.
Remain active in professional organizations related to Building Code enforcement, including California Building Officials, International
Code Council, and International Association of Electrical Inspectors.
207
Budget Division: ECONOMIC AND COMMUNITY DEVELOPMENT - BUILDING
FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14
Revised Adopted Revised Adopted Revised Adopted Revised Adopted
Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary
Economic & Community Dev Director 0.35 0.35 $56,025 $56,025
Assistant Director of Community Dev 0.25 0.25 28,330 28,330
Building Official 1.00 1.00 101,555 101,555
Building Inspector 2.00 2.00 136,880 139,870
Building Technician 1.00 1.00 48,855 51,055
(a) .35 FTE Planning, .30 FTE Comm. Improvement
(b) .50 FTE Planning, .25 FTE Comm. Improvement
TOTAL 4.60 4.60 $371,645 $376,835 TOTAL 0 0 $0 $0
Full Time Positions Part Time Positions
208
BUDGET UNIT:1035620000 ECONOMIC AND COMMUNITY DEV - BUILDING
DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED
Acct. #10-11 11-12 12-13 13-14 VARIANCE
PERSONNEL
6003 Salaries/Regular 263,505 274,230 371,645 376,835 5,190
6012 Salaries/Comp-Time 8,885 6,470 - - -
6015 Salaries/Vacation 20,930 18,470 - - -
6024 Salaries/Sick Leave 20,720 11,400 - - -
6027 Salaries/Bereavement - 1,975 - - -
6033 Overtime Pay/Premium 1,730 1,245 2,000 - (2,000)
6045 Salaries/Educational Incentive 1,160 1,450 1,815 1,815
6048 Salaries/Language Pay - - - 2,400 2,400
6069 Allowance/Vehicle - - 1,890 1,595 (295)
6075 Vacation Pay-Off 195 5,817 11,410 - (11,410)
6078 Sick Leave Pay-Off 1,820 1,490 - - -
6101 PERS/Employee Contribution 22,160 22,095 28,065 26,845 (1,220)
6105 PERS/Employer Contribution 36,745 40,000 34,000 33,125 (875)
6109 PARS/Employer Contribution 7,650 7,620 11,235 13,315 2,080
6125 FICA/Employer Contrib/Med 5,155 5,190 6,870 6,580 (290)
6133 Retiree Health Benefits - - - 2,785 2,785
6140 Life Insurance Allocation 840 835 1,070 1,020 (50)
6155 Workers' Comp Allocation 12,655 12,605 16,090 15,310 (780)
6160 LTD Insurance Allocation 2,395 2,385 3,085 2,930 (155)
6165 Unemployment Allocation 340 340 475 460 (15)
6175 Benefits/Flex Plan 60,365 61,880 71,295 71,295 -
6180 Deferred Comp/Employer Paid 3,420 3,420 705 3,870 3,165
PERSONNEL SUBTOTAL 470,670 478,917 561,650 560,180 (1,470)
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Cost
1035620000 6220 $6,000
6230 $690
6235 $2,000
6435 $100,000
6493 $5,500
6509 $4,000
6551 $3,960
6572 $500
6551 $3,960
Office Furniture & Equipment - A budget of $500 has been maintained for minor replacements and/or repair of
equipment or furniture.
Training Schools - State mandated training for Building Inspectors and Building Official, and costs for certificate
maintenance. Budget increased for FY 2013-14 to pay for necessary training so Building staff becomes
profieciet in the 2013 California Building Codes, and CASP certification for field inspectors. Both, the adoption of
the new code and the requirement to have a CASP certified field inspector are effective January 1, 2014.
Meetings & Conferences - International Code Council annual conference. This annual conference includes the
Annual Business meeting, final code development hearings and a variety of education programs. Budget
increased for FY 2013-14 to reflect anticipated costs.
Dues and Subscriptions - This account covers costs of membership dues for the International Association of
Plumbing and Mechanical Officers (IAPMO), the International Code Council (ICC), California Building Officials
(CALBO), and the International Association of Electrical Inspectors.
Fuel and Oil - Fuel and oil costs for three vehicles operated by Building Division.
ECONOMIC AND COMMUNITY DEVELOPMENT - BUILDING
ACTIVITY DETAIL
Account Number Description
Fuel and Oil - Fuel and oil costs for three vehicles operated by Building Division.
Plan Checking - This account covers the costs of outside plan checking services. The Economic and
Communtiy Development Department have contracts with two plan check and inspection consultants, CSG
Consultants Inc. and Interwest Consultant Group. The P.O. amounts are $80,000 and $20,000, respectively.
Budget decreased for FY 2013-14 as the division is fully staffed and will be managing outside contracts more
cost effectively.
Publications - Purchase of code publications, engineering manuals, engineering software, interpretative and
training manuals needed to properly enforce current codes. Budget incresed for fy 2013-14 to allow for purchase
of all new 2013 code books for Building Division staff.
Outside Services & Repairs - This account funds the Iron Mountain file and plan storage and retrievals, and the
Building Division's share of maintenance costs for copiers and fax equipment.
210
BUDGET UNIT:1035620000 ECONOMIC AND COMMUNITY DEV - BUILDING
DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED
Acct. #10-11 11-12 12-13 13-14 VARIANCE
OPERATIONS
6201 Uniforms & Laundry 770 660 900 900 -
6220 Training Schools 1,670 900 3,000 6,000 3,000
6230 Dues & Subscriptions 990 490 690 690 -
6235 Meetings & Conferences 5 - 1,500 2,000 500
6240 Mileage Reimbursement 375 90 - - -
6253 Licenses/Certifications 145 - - - -
6435 Plan Checking 124,080 72,885 175,000 100,000 (75,000)
6493 Outside Services & Repairs 4,820 5,205 5,500 5,500 -
6503 Books 45 - - - -
6509 Publications/Other 3,380 520 2,500 4,000 1,500
6530 Office Supplies 635 770 1,100 1,100 -
6536 Supplies/Repographics 145 - - -
6539 Printing, Binding & Duplicating 580 725 1,500 1,500 -
6551 Fuel and Oil 2,735 3,275 3,960 3,960 -
6563 Supplies/Special - 25 - - -
6569 Small Equipment 240 - 1,350 1,350 -
6572 Office Furniture & Equipment 285 - 500 500 -
6825 Maint & Repair / Vehicle 100 15 1,500 1,500 -
6845 Maint/Office Furniture - 230 - - -
6915 Utilities/Telephone 1,465 885 1,500 1,500 -
7080 Refund 1,660 670 - - -
OPERATIONS SUBTOTAL 144,125 87,345 200,500 130,500 (70,000)
GENERAL FUND TOTAL: 614,795 566,262 762,150 690,680 (71,470)
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ECONOMIC AND COMMUNITY DEVELOPMENT
COMMUNITY IMPROVEMENT DIVISION
PROGRAM COMMENTARY
PROGRAM DESCRIPTION:
The Community Improvement Division conducted approximately 349 inspections and reports under the “Real Property Records Report
Ordinance” annually and collects inspection fees under the program. The Division is also responsible for conducting annual inspections under
the “Rental Inspection Ordinance” that deals with ongoing maintenance of approximately 5,654 rental units in the city, and collects registration
and inspection fees under the program.
The Division also handled approximately 956 reactive and proactive complaints pertaining to real property land uses, property maintenance,
non-permitted construction, National Pollution Discharge Elimination System violations, State Housing laws, Health and Safety codes, Azusa
Municipal Code and other code violations. The Division issued 325 administrative fines, and processed 730 administrative fines which were
issued by Community Improvement, Azusa Police Department, Building Division, and San Gabriel Valley Humane. 290 Notice of Violation were
letters processed and mailed to violators. Field inspectors removed over 566 illegally posted signs and have conducted field stops of 41 illegal
vendors.
The Division conducted 20 Public Nuisance hearings, issued 34 Stop Work orders and discovered 66 illegal garage conversions. The Division
also oversaw the removal of 7,890 shopping carts from the public right away. The Division strives to provide professional, courteous and
efficient customer service and assistance to the public and other Department personnel. In addition, staff is also encouraged to explain relevant
ordinances, methods of corrections and changes to code requirements to property owners and business owners who are sometimes unaware of
code violations and changes to ordinances.
STRATEGIC GOALS:
Implement a Code Compliance program that reduces visible blight and unsafe living conditions by eliminating 2,500 code violations
throughout the City.
Inspect a minimum of 500 single and multi-family rental properties.
Continue to update the Community Improvement web page so it provides a broader scope of services and information regarding the
division activities, along with a variety of links and forms.
Update Community Improvement materials and informational brochures to better assist and serve property owners, tenants and the
business community.
Continue to respond to complaints within 24 hours or to a maximum of 48 hours depending on the severity of complaint.
Continue organized professional training for Division Staff.
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Continue ongoing and interactive training of Field Staff with an emphasis on quality customer service and educating the public.
Continue to update the Division’s Policy and Procedure manual.
Continue to improve our procedure process as a division.
FY 2013-14 PROGRAM HIGHLIGHTS:
Community Improvement Inspector - Community Development Block Grants (CDBG) will continue inspecting the targeted low-to-moderate
income areas in the community. The CDBG inspector will also work on the Rental Inspection Program, Real Property Records Inspections
and respond to complaints and work proactively within the low-to-moderate income areas.
The full-time Community Improvement Inspector will focus on the Rental Inspection Program, Real Property Records Report and
complaints, both proactive and reactive within all areas of the City.
Work with other departments and divisions to achieve goals established by the City Council and City Manager.
Work with other departments and divisions to abate substandard living conditions and problem properties.
Provide professional, courteous and efficient customer service at the public counter, on the telephone and in the field.
Remain active in professional organizations related to Code Enforcement, including California Association of Code Enforcement Officers,
Community Officers Resource Exchange, and American Association of Code Enforcement.
Continue integration and improving of the HDL - Code Enforcement software.
.
215
Budget Division: ECONOMIC AND COMMUNITY DEV. - COMMUNITY IMPROVEMENT
FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14
Revised Adopted Revised Adopted Revised Adopted Revised Adopted
Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary
Economic & Community Dev Director (a)0.30 0.30 $48,025 $48,025
Assistant Director of Community Dev (b)0.25 0.25 28,330 28,330
Community Improvement Supervisor 1.00 1.00 73,435 73,435
Community Improvement Inspector 1.00 1.00 57,970 57,970
Development Services Assistant 1.00 1.00 61,675 61,675
(a) .35 FTE Planning, .35 FTE Building
(b) .50 FTE Planning, .25 FTE Building
TOTAL 3.55 3.55 $269,435 $269,435 TOTAL 0 0 $0 $0
Full Time Positions Part Time Positions
216
BUDGET UNIT:1035643000 ECON & COMM DEV - COMM IMPROVEMENT
DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED
Acct. #10-11 11-12 12-13 13-14 VARIANCE
PERSONNEL
6003 Salaries/Regular 220,875 212,490 269,435 269,435 -
6012 Salaries/Comp-Time 5,345 4,455 - - -
6015 Salaries/Vacation 17,140 17,315 - - -
6024 Salaries/Sick Leave 12,010 19,565 - - -
6027 Salaries/Bereavement - 940 - - -
6033 Overtime Pay/Premium 45 35 - - -
6045 Salaries/Education - - 365 365 -
6048 Salaries/Language Pay 2,445 2,400 2,400 2,400 -
6063 Salaries/Jury Duty 555 - - - -
6069 Allowance/Vehicle - - 1,620 1,370 (250)
6075 Vacation Pay-Off 3,345 5,195 11,525 - (11,525)
6078 Sick Leave Pay-Off - 1,020 - - -
6101 PERS/Employee Contribution 18,185 18,100 19,400 19,200 (200)
6105 PERS/Employer Contribution 30,155 32,765 23,495 23,680 185
6109 PARS/Employer - - 5,840 7,080 1,240
6125 FICA/Employer Contrib/Med 4,030 3,995 4,825 4,765 (60)
6133 Retiree Health Premium Reimb 2,635 2,260 2,770 4,185 1,415
6140 Life Insurance Allocation 690 685 730 725 (5)
6155 Workers' Comp Allocation 10,335 10,285 11,055 10,945 (110)
6160 LTD Insurance Allocation 1,940 1,930 2,115 2,095 (20)
6165 Unemployment Allocation 265 260 340 335 (5)
6175 Benefits/Flex Plan 60,430 62,015 56,325 55,040 (1,285)
6180 Deferred Comp/Employer Paid 2,160 2,160 500 2,070 1,570
PERSONNEL SUBTOTAL 392,585 397,870 412,740 403,690 (9,050)
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Cost
1035643000 6201 $630
6215 $1,500
6230 $300
6235 $2,480
6301 $10,000
6485 $10,000
6493 $46,500
6518 $12,000
6530 $2,500
6551 $3,500
6915 $3,360
Legal Fees - Public nuisance activity requiring legal services, consultations and current legal service for ongoing cases.
Tuition Reimbursement - As allowed by the employees' MOU, one staff member plans on attending college courses
that will advance job-related skills.
Dues & Subscriptions - Staff memberships in the California Association of Code Enforcement Officers and the America
Association of Code Enforcement.
ECONOMIC AND COMMUNITY DEVELOPMENT - COMMUNITY IMPROVEMENT
ACTIVITY DETAIL
Account Number Description
Meetings & Conferences - University of California Code Enforcement seminars, California Association of Code
Enforcement Certificate training, Annual Seminar, and continuing education training is budgeted to give formal training to
existing staff members. Budget increased for FY 2013-14 to account for additional training.
Fuel and Oil - Fuel costs
Utilities/Telephone - Charges for cell phones and wireless service for field laptops.
Postage - Notice of Administrative penalties and public nuisance abatement mailings resulting from field activities of
Community Improvement, Azusa Police Department, Building and San Gabriel Valley Humane.
Office Supplies - Binders, paper, tabs, toner, etc.
Public Nuisance Abatement - Reflects ongoing public nuisance abatement and assistance with hardship cases
regarding blight, health and safety concerns, and the increased number of foreclosed/vacant housing throughout the
community.
Outside Services & Repairs - Public nuisance hearing officer, Data Quick on-line service, and the increase cost of the
Shopping Cart Retrieval Program; Property maintenance.
Uniforms - For purchase of uniform shirts and boots for field personnel as allowed by the employees' Memorandum of
Understanding (MOU).
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BUDGET UNIT:1035643000 ECON & COMM DEV - COMM IMPROVEMENT
DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED
Acct. #10-11 11-12 12-13 13-14 VARIANCE
OPERATIONS
6201 Uniforms & Laundry 630 690 630 630 -
6215 Tuition Reimbursement - 375 1,500 1,500 -
6230 Dues & Subscriptions 225 350 300 300 -
6235 Meetings & Conferences 595 210 980 2,480 1,500
6240 Mileage Reimbursement 35 - - - -
6253 Licenses/Certification - 180 - - -
6301 Legal Fees 3,805 7,890 10,000 10,000 -
6485 Public Nuisance Abatement 10,610 6,700 10,000 10,000 -
6493 Outside Services & Repairs 19,235 14,465 21,500 46,500 25,000
6509 Publications/Other - - 100 100 -
6518 Postage 14,095 11,220 12,000 12,000 -
6530 Office Supplies 2,070 1,145 2,500 2,500 -
6539 Printing, Binding & Duplicating 380 125 400 400 -
6551 Fuel and Oil 3,075 3,065 3,500 3,500 -
6563 Supplies/Special 70 55 300 300 -
6569 Small Equipment 1,250 370 2,000 2,000 -
6825 Maint & Repair / Vehicle 2,205 825 2,500 2,500 -
6845 Maint/Office Furniture - 230 - - -
6915 Utilities/Telephone 1,510 810 2,160 3,360 1,200
7080 Refund 7,525 2,865 2,500 2,500 -
OPERATIONS SUBTOTAL 67,315 51,570 72,870 100,570 27,700
GENERAL FUND TOTAL: 459,900 449,440 485,610 504,260 18,650
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ECONOMIC AND COMMUNITY DEVELOPMENT
BUSINESS LICENSE DIVISION
PROGRAM COMMENTARY
PROGRAM DESCRIPTION:
The Business License Division implements and enforces the licensing and taxation provisions of the Azusa Municipal Code and deals with
approximately 5,500 businesses annually. Permits and regulates the annual Fireworks Stands operated by Azusa non-profits, and is
responsible for the collection of unpaid civil fines. The Division collects annually approximately $3.8 Million in monthly, quarterly, and annual
General Fund tax payments. All personnel, operational costs, and administrative support costs are almost entirely paid for under a “fee for
service” structure with funds deposited to the City General Fund.
STRATEGIC GOALS:
Continue to seek ways to maximize staff time and efficiency in order to recover from staff reductions due to economic recession
austerity measures taken during 2012.
Complete the integration process following the transfer of the division from the Finance to Community Development Department.
FY 2013-14 PROGRAM HIGHLIGHTS:
Business License Division staff will be conducting a comprehensive review of public records to discover unlicensed residential
rentals. .
221
Budget Division: ECONOMIC AND COMMUNITY DEV. - BUSINESS LICENSE
FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14
Revised Adopted Revised Adopted Revised Adopted Revised Adopted
Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary
Revenue Supervisor 1.00 1.00 $75,415 $75,415 Field Enf. Officer 1,664 1,664 $44,695 $44,695
Account Specialist III(a)0.75 0.75 44,390 44,390
(a) .25 FTE Finance/Accounting
TOTAL 1.75 1.75 $119,805 $119,805 TOTAL 1,664 1,664 $44,695 $44,695
Full Time Positions Part Time Positions
222
BUDGET UNIT:1035630000 ECON & COMM DEV - BUSINESS LICENSE
DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED
Acct. #10-11 11-12 12-13 13-14 VARIANCE
PERSONNEL
6003 Salaries/Regular 140,290 136,760 119,805 119,805 -
6006 Salaries/Temp & Part-Time 38,855 43,875 44,695 44,695 -
6012 Salaries/Comp-Time 580 165 - - -
6015 Salaries/Vacation 10,545 9,010 - - -
6024 Salaries/Sick Leave 2,950 2,715 - - -
6027 Salaries/Bereavement 410 - - - -
6048 Salaries/Language Pay 605 635 900 900 -
6063 Salaries/Jury Duty - 140 - - -
6075 Vacation Pay-Off 8,785 2,470 - - -
6078 Sick Leave Pay-Off 530 480 - - -
6101 PERS/Employee Contribution 13,705 13,640 11,665 11,665 -
6105 PERS/Employer Contribution 22,740 24,710 14,200 14,395 195
6125 FICA/Employer Contrib/Med 3,300 3,170 2,790 2,790 -
6133 Retiree Health Premium Reimb 1,295 1,340 1,365 1,390 25
6140 Life Insurance Allocation 415 400 320 320 -
6155 Workers' Comp Allocation 7,770 7,735 6,615 6,615 -
6160 LTD Insurance Allocation 1,175 1,130 930 930 -
6165 Unemployment Allocation 200 190 195 195 -
6175 Benefits/Flex Plan 36,390 35,820 27,025 27,025 -
6180 Deferred Comp/Employer Paid 1,295 1,245 90 945 855
PERSONNEL SUBTOTAL 291,835 285,630 230,595 231,670 1,075
223
Cost
1035630000 6230 $150
6235 $750
6315 $1,000
6493 $1,500
6518 $100
6530 Office Supplies - Toner cartridges, envelopes and miscellaneous stationery $2,000
6539 Printing, Binding & Duplicating - Business License forms and shared cost of citation books $1,200
6551 Fuel & Oil - Operating expenses for City vehicles; previously funded with Community Development funds $1,750
6563 Supplies/Special - Miscellaneous expenses $500
6825 Maintenance Repair/Vehicles - Maintenance and repair of city vehicle $500
6850 Lease Payments - Lease payments for Bizhub and Neopost machines $2,700
6915 $1,500
7009 $16,000
7080 $1,500
Meetings & Conferences - California Municipal Revenue & Tax Association annual conference and meetings
Accounting/Auditing Services - Outside audit services
Utilities/Telephone - Utilities and telephone costs
Outside Services & Repairs - Miscellaneous outside services, including credit card processing costs
Postage - Registered mail for fines as necessary
Bank Charges - Online payment costs
Refund - Audit refunds
ECONOMIC AND COMMUNITY DEVELOPMENT - BUSINESS LICENSE
ACTIVITY DETAIL
Account Number Description
Dues & Subscriptions - California Municipal Revenue & Tax Association Dues
224
BUDGET UNIT:1035630000 ECON & COMM DEV - BUSINESS LICENSE
DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED
Acct. #10-11 11-12 12-13 13-14 VARIANCE
OPERATIONS
6225 Training Materials - 285 - - -
6230 Dues & Subscriptions 50 50 150 150 -
6235 Meetings & Conferences 150 165 750 750 -
6301 Legal Fees 16,060 37,225 - - -
6315 Accounting/Auditing Services - 1,150 1,000 1,000 -
6493 Outside Services & Repairs 1,355 1,270 1,500 1,500 -
6518 Postage - - 100 100 -
6521 Messenger Service - 160 - - -
6530 Office Supplies 2,035 2,030 2,000 2,000 -
6539 Printing, Binding & Duplicating 1,415 1,780 1,200 1,200 -
6551 Fuel and Oil 1,620 1,625 1,750 1,750 -
6563 Supplies/Special 10 235 250 500 250
6605 Filing Costs - - 50 50 -
6815 Maintenance & Repair/Building - - 100 100 -
6825 Maint & Repair / Vehicle 370 760 500 500 -
6850 Lease Payments 2,460 1,430 2,700 2,700 -
6915 Utilities/Telephone 1,465 1,415 1,500 1,500 -
7009 Bank Service Charge 15,095 19,120 16,000 16,000 -
7080 Refund 7,125 2,675 1,500 1,500 -
OPERATIONS SUBTOTAL 49,210 71,375 31,050 31,300 250
GENERAL FUND TOTAL: 341,045 357,005 261,645 262,970 1,325
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ECONOMIC AND COMMUNITY DEVELOPMENT
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) DIVISION
PROGRAM COMMENTARY
PROGRAM DESCRIPTION:
The primary objective of the CDBG program is the development of viable urban communities by providing decent housing and a suitable living
environment, and expanding economic opportunities, principally for persons of low- and-moderate income. CDBG-eligible activities must
address at least one of the following national objectives:
The activity must benefit low and moderate income persons;
The activity must aid in the prevention or elimination of slums or urban blight; or
The activity must meet an urgent need posing a threat to health and welfare.
This Division provides federal grants for new and continuing programs approved annually by City Council and serving the low income resident
community.
STRATEGIC GOALS:
Implement public service and housing programs benefiting low-to-moderate income Azusa homeowners, youths, and senior
residents.
Implement capital improvement projects benefiting low-to-moderate income Azusa residents.
FY 2013-14 PROGRAM HIGHLIGHTS:
On January 7, 2013, City Council approved the following programs for FY 2013-14:
Gladstone Park Backstop and Fencing: $149,000
o Administrative Cost: $ 29,800
Single Family Housing Rehabilitation Program: $184,405
Code Enforcement Program: $86,310
o Administrative Cost: $ 17,260
After School Program: $35,095
Homework House: $10,000
Senior Nutrition Site Manager: $10,000
Senior Referral & Case Management: $10,000
227
Budget Division: ECONOMIC AND COMMUNITY DEVELOPMENT - CDBG
FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14
Revised Adopted Revised Adopted Revised Adopted Revised Adopted
Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary
Budget Analyst(a)0.0000 0.2500 $0 $15,460 Site Manager 541 541 $8,195 $8,195
Community Improvement Inspector 1.0000 1.0000 57,970 57,970 Recreation Staff 3,432 2,336 36,925 32,095
Senior Management Analyst(b)0.0800 0.1000 6,090 7,610
Finance Director(c)0.0575 0.0508 8,015 7,080
Accountant 0.2123 0.0000 15,015 0
(a) .75 FTE Finance
(6) .60 FTE Streets and Sidewalk Maintenance, .30 FTE Sewer Maintenance
(c) .0542 FTE Sr Nutrition, .645 FTE Finance, .25 FTE CFD-Rosedale
TOTAL 1.350 1.401 $87,090 $88,120 TOTAL 3,973 2,877 $45,120 $40,290
Full Time Positions Part Time Positions
228
BUDGET UNIT:1835910000 ECON & COMM DEV - CDBG
DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED
Acct. #10-11 11-12 12-13 13-14 VARIANCE
PERSONNEL
6003 Salaries/Regular 72,995 73,415 87,090 88,120 1,030
6006 Salaries/Temp & Part-Time 62,725 46,170 45,120 40,290 (4,830)
6012 Salaries/Comp-Time 1,405 1,085 - - -
6015 Salaries/Vacation 3,160 3,705 - - -
6024 Salaries/Sick Leave 2,960 2,410 - - -
6045 Salaries/Education - 20 20 - (20)
6048 Salaries/Language Pay 435 715 445 650 205
6069 Allowance/Vehicle - - - 275 275
6101 PERS/Employee Contribution 6,575 7,510 6,395 6,940 545
6105 PERS/Employer Contribution 11,605 13,570 11,795 8,540 (3,255)
6109 PARS/Employer 1,440 1,735 1,885 2,180 295
6125 FICA/Employer Contrib/Med 2,370 2,155 2,120 2,190 70
6140 Life Insurance Allocation 215 220 215 235 20
6155 Workers' Comp Allocation 5,755 5,145 5,045 5,175 130
6160 LTD Insurance Allocation 625 630 630 685 55
6165 Unemployment Allocation 160 145 155 155 -
6175 Benefits/Flex Plan 19,125 20,965 20,150 21,670 1,520
6180 Deferred Comp/Employer Paid 815 930 820 965 145
PERSONNEL SUBTOTAL 192,365 180,525 181,885 178,070 (3,815)
229
Cost
1835910000 6000-6199 $178,745
6345 $30,600
6493 $20,000
6650 $153,805
7130 $149,000
Salaries & Benefits - Funding approved for salaries & benefits by project as follows: D96036 Administration
$47,065; D96037 After School Program $35,095; D60434 Sr. Nutrition Site Mgr. $10,000; and D60862 Code
Enforcement Program $86310.
ECONOMIC AND COMMUNITY DEVELOPMENT - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
ACTIVITY DETAIL
Account Number Description
Outside Services & Repairs - Funds CDBG-approved programs as follows: D96034 Sr. Referral & Case
Management $10,000, and D00032 Homework House $10,000.
Rehabilitation Costs - Funding approved for approximately 22 single housing rehabilitation grants up to $9,000
each.
Program Consultants - Funding of consultant services for the Single Family Housing Rehabilitation Program.
Structures/Other - Funding for Gladstone Park backstop and fencing project.
230
BUDGET UNIT:1835910000 ECON & COMM DEV - CDBG
DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED
Acct. #10-11 11-12 12-13 13-14 VARIANCE
OPERATIONS
6345 Program Consultants 36,000 30,600 30,600 30,600 -
6493 Outside Services & Repairs 20,000 20,000 20,000 20,000 -
6625 Program Expense 25 315 400 - (400)
6650 Rehabilitation Costs 176,150 151,625 153,805 153,805 -
OPERATIONS SUBTOTAL 232,175 202,540 204,805 204,405 (400)
CAPITAL OUTLAY
7130 Structures/Other 56,455 - - 149,000
7170 Highways/Streets - - 89,080 - -
CAPITAL OUTLAY SUBTOTAL 56,455 - 89,080 149,000 149,000
CDBG FUND TOTAL: 480,995 383,065 475,770 531,475 55,705
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