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Home My WebLink About09 Rec and Fam Srv FY1314-Adopted_201309161319393199RECREATION AND FAMILY SERVICES Recreation Parks Maintenance Senior Programs Woman’s Club Senior Nutrition 233 THIS PAGE INTENTIONALLY LEFT BLANK 234 RECREATION AND FAMILY SERVICES RECREATION DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: Recreation is a division of the Recreation and Family Services Department responsible for a variety of activities and programs designed to meet the communities’ recreation needs. The division’s ongoing responsibilities include: adult and youth community classes, adult and youth sports, aquatics, after school playgrounds and numerous special events throughout the year. The Recreation Division also assists other city departments in the planning, set up and staff support for their community special events. FY 2012-13 PROGRAM HIGHLIGHTS:  Secured at least (2) of the following (7) as Gold or Silver for 2012 Golf Tournament: 1. Canyon City Alliance 2. Master Home, Inc. 3. The Gas Co. 4. Brookfield Homes 5. Northrop Grumman 6. Macintyre Homes 8. Cardinal Labs  Locked in Cold Duck for 2012 Summer Concert Series  Worked with Azusa PD on initial steps in reframing Trunk or Treat event (insuring it remains a dry event)  Added Hay Ride and Rock Climbing Wall Elements to event in 2012 (Trunk or Treat)  Retooled 2k/5k Run marketing flyer  Coordinated Monthly Reader Board Posting and Department branding.  Renewed Golden Days Gym Ad Campaign at $500  Revised all Adult Sports Rule Books  Added Vulcan business cards (Jim Gore) and Hansons (Frank Rodriguez) to 2012 Gym Ad Campaign  Added Big League Dreams Field Prep Clinic and lunch for maintenance.  Incorporated Aqua Zumba into 2012 Program  Centered aquatic marketing campaign around Jaws theme and arrival of “Shar-fin”  Raised $2,000 in corporate Kayak Race - (4) vendors at $500 a piece  Complied with new ADA Regulations by purchasing new handicap lift.  Incorporated Music on Deck into daily recreation swim  Added Karena Friedman Low Impact Adult Exercise Program to 2012 Summer Program  Became Chief Custodian of Shopping for Kids in 2012  Insured productive use and manage implementation of the Renew Grant policies and practices.  Added to your strong revenue generation efforts.  Reached $17,000 in Annual Gymnasium Ad Campaign, an increase over record 2011.  Reached $20,000 in Picnic Shelter Rental Program, an increase over record 2011.  Completed recognition for 2012 Pony Baseball success on 1st base bleacher at Field of Dreams at Gladstone Park. 235 THIS PAGE INTENTIONALLY LEFT BLANK 236 Recreation program participation continues to grow. Consequently, revenues have increased due to more residents taking advantage of what the Recreation Division has to offer as they see the quality of programs and the benefits of those programs. This increase in revenue allows us to continually reinvest in these programs and further enhance them. FY 2013-14 STRATEGIC GOALS:  Incorporate Dr. Phil (DJ) and orchestrate looped announcements for Egg Hunt in 2013 and cover cost thru sponsorship.  Re-up Jersey Mike’s in 2013 Gym Ad Campaign and solicit $500 in new sponsorships from other vendors.  Increase 2012-2013 Adult Sports Revenue by 10%.  Bring back Hoopshoot contest.  Offer Adult Men’s and or Co-ed Indoor Soccer (Futsal) League(s) on Sunday evenings.  Employ Glendora Police Explorer Group to assist on policing Egg Hunt.  Continue to pursue goal of (300) runners/walkers in 2K/5K Run/Walk in 2013. Increase is feasible by tapping into underutilized markets of AUSD, APU and the corporate world.  Increase KCF revenues by 10%, utilizing new committee members (Montes, Garcia and Barbosa).  Correct Public Address shortcomings in an effort to match resources necessary to meet demands of particular events.  Successfully transition to Office of President of SCMAF/San Gabriel Valley, expanding historical support of city in SCMAF, but not at the compromise of everyday activities and responsibilities here at home. “Charity starts at home.”  Continue to push envelope on all department technological marketing efforts and coordinate all work accordingly. (Web Page, Face Book, Reader Board, Marquee, etc.  Sell out KCF Golf Tournament (144 players)  Increase elementary school participation in Jr. Olympic Track Meet from eight schools to ten schools.  Coordinate Korporate Kardboard Kayak II utilizing Waste Management as an anchor sponsor and incorporating recyclable materials in theme and construction.  Net $3000 (+) in 2013 Korporate Kardboard Kayak II  Expand class offering in Aqua Zumba in 2013  Coordinate marketing effort to increase exposure and in turn rental opportunities for private pool parties, highlighting new 2012 amenities (tiki bar, sharfin) in publicity campaign.  Work with Rosa and AYP to implement new monitoring system of waivers for Shopping for Kids Funds.  Explore alternatives to raise opportunities of Dolphin Swim Team which currently features a Novice Team Philosophy.  Continue secession planning efforts to afford seamless transition of Department in retirement (estimated July 1, 2017).  Continue to push for Department Personnel enhancements despite long-odds and shrinking resources.  Reach $20,000 in shelter rentals.  Reach $20,000 in Gym Ad Campaign contributions.  Coordinate makeover of rooms #10 and #11 at Memorial Park Recreation Center in an effort to make Fee and Charge classrooms more aesthetically pleasing. Work with Roy Chavez on incorporating project into park of the month effort.  Recruit additional sponsorship to insure that Winter Family Fiesta is a scratch event. (i.e. American Christian Credit Union- Glendora Snow Day Sponsor, return of Vulcan or Azusa Rotary).  Re-tool popular Zumba Program to add new life to program.  Research cost of “Tent City” for City Hall Special Events and secure fund raising to implement in both Winter Fiesta and Cinco de Mayo Programs. 237 Budget Division: RECREATION AND FAMILY SERVICES - RECREATION FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Director of Recreation & Family Serv 1.00 1.00 $142,910 $142,910 Pool Manager 700 700 $12,825 12,825 Recreation Superintendent 1.00 1.00 85,205 85,205 Asst Rec Leader 11,149 11,149 124,140 124,145 Senior Office Specialist 1.00 1.00 51,430 51,430 Instructor Guard 5,720 5,720 74,715 74,735 Recreation Supervisor(a)0.05 0.05 3,650 3,650 Lifeguard 3,120 3,120 36,390 36,390 Recreation Coordinator 1.00 1.00 44,340 48,365 Asst Pool Manager 480 480 7,290 7,290 Recreation Aide 2,631 2,631 25,600 25,600 Recreation Leader 11,960 11,960 156,995 164,445 Sr Rec Leader 910 910 17,700 17,700 Sr Instruc Guard 478 478 6,580 6,580 (a) .45 FTE Senior Activities, .45 FTE Senior Nutrition, .05 FTE Woman's Club TOTAL 4.05 4.05 $327,535 $331,560 TOTAL 37,149 37,149 $462,235 $469,710 Full Time Positions Part Time Positions 238 BUDGET UNIT:1025410000 RECREATION & FAMILY SERV - RECREATION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #10-11 11-12 12-13 13-14 VARIANCE PERSONNEL 6003 Salaries/Regular 358,155 361,595 327,535 331,560 4,025 6006 Salaries/Temp & Part-Time 481,150 485,370 462,235 469,710 7,475 6012 Salaries/Comp-Time 5,415 6,225 - - - 6015 Salaries/Vacation 10,190 13,235 - - - 6024 Salaries/Sick Leave 8,215 8,295 - - - 6033 Overtime Pay/Premium 620 205 - - - 6048 Salaries/Language Pay 5,060 5,535 2,400 2,400 - 6060 Special Event Pay 3,550 1,810 - - - 6069 Allowance/Vehicle 5,435 5,400 5,400 4,560 (840) 6075 Vacation Pay-Off 16,685 33,985 12,190 - (12,190) 6078 Sick Leave Pay-Off 1,990 1,535 - - - 6101 PERS/Employee Contribution 48,260 44,500 41,875 45,780 3,905 6105 PERS/Employer Contribution 79,465 83,840 46,655 50,445 3,790 6109 PARS/Employer 27,495 20,590 21,340 23,255 1,915 6125 FICA/Employer Contrib/Med 9,445 9,720 10,215 10,260 45 6133 Retiree Health Premium Reimb 2,595 2,680 2,725 2,785 60 6140 Life Insurance Allocation 990 1,000 900 900 - 6155 Workers' Comp Allocation 34,740 35,305 32,260 32,305 45 6160 LTD Insurance Allocation 3,230 3,290 2,565 2,580 15 6165 Unemployment Allocation 880 905 830 835 5 6175 Benefits/Flex Plan 77,520 80,030 63,255 63,255 - 6179 Affordable Care Act Penalty - - - 7,275 7,275 6180 Deferred Comp/Employer Paid 4,885 4,885 2,400 2,905 505 PERSONNEL SUBTOTAL 1,186,950 1,209,935 1,034,780 1,050,810 16,030 239 Cost 1025410000 6201 $3,800 6220 $1,000 6230 $2,600 6235 $1,000 6440 $36,000 6493 $43,000 6563 Supplies/Special - Pool supplies and miscellaneous $20,000 6569 Small Equipment - Minor pool equipment $1,500 6625 $80,400 6899 $1,000 Uniforms and Laundry - Staff Uniform $1,800;Office and Recreation Center carpets and mats $2,000. RECREATION AND FAMILY SERVICES - RECREATION ACTIVITY DETAIL Account Number Description Outside Services & Repairs - Pool maintenance, youth banquets, Golden Days, day camp trips, pool commercial maint. services Repairs and Maintenance - New L.A. County Maintenance Agreement Assessments Training Schools - School of Pool Operators Meeting/Conferences - CPRS Conference $700; Aquatics Conference $300 Dues and Subscriptions - Professional association dues: California Park and Recreation Society (CPRS), Southern California Municipal Athletic Federation (SCMAF), State Boards and Commissions Program Expense - Team and staff uniforms; program T-shirts; day camp materials, supplies and crafts; program signs and banners; event materials, supplies and setup costs; field trip expenses; trophies; miscellaneous program costs Class Instruction Fees - Contractor fees for all youth and adult classes, including Zumba (estimate $24,000) 240 BUDGET UNIT:1025410000 RECREATION & FAMILY SERV - RECREATION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #10-11 11-12 12-13 13-14 VARIANCE OPERATIONS 6201 Uniforms & Laundry 4,600 3,325 3,800 3,800 - 6220 Training Schools - 795 700 1,000 300 6230 Dues & Subscriptions 1,170 2,230 900 2,600 1,700 6235 Meetings and Conferences 500 385 1,000 1,000 - 6240 Mileage Reimbursement 230 475 - - - 6405 Commission Meetings Expense 2,300 3,185 2,500 2,500 - 6440 Class Instruction Fees 29,540 47,035 36,000 36,000 - 6445 Officiating Fees 12,705 16,465 12,000 12,000 - 6493 Outside Services & Repairs 58,645 57,790 40,000 43,000 3,000 6530 Office Supplies 7,600 8,985 6,500 6,500 - 6539 Printing, Binding & Duplicating 5,540 10,645 9,000 9,000 - 6551 Fuel and Oil 3,445 - 1,000 1,000 - 6554 Supplies/Custodial & Cleaning 1,530 4,475 4,000 4,000 - 6563 Supplies/Special 23,550 17,070 20,000 20,000 - 6569 Small Equipment 120 160 1,500 1,500 - 6601 Advertising Expense 14,085 8,555 12,130 12,130 - 6602 Concerts 12,095 10,750 15,000 15,000 - 6625 Program Expense 76,665 78,275 80,400 80,400 - 6805 Maintenance/Land Improvement - 425 - - - 6825 Maint & Repair / Vehicle - - 500 500 - 6835 Maint & Repair/Equipment 8,470 9,060 5,600 5,600 - 6899 Repairs and Maintenance - - 2,000 1,000 (1,000) 6910 Utilities/Natural Gas 17,295 14,865 18,000 18,000 - 6915 Utilities/Telephone 5,205 7,415 9,400 8,400 (1,000) 7009 Bank Service Charge 465 460 - - - 7080 Refund 6,350 4,075 3,000 3,000 - OPERATIONS SUBTOTAL 292,105 306,900 284,930 287,930 3,000 GENERAL FUND TOTAL: 1,479,055 1,516,835 1,319,710 1,338,740 19,030 241 THIS PAGE INTENTIONALLY LEFT BLANK 242 RECREATION AND FAMILY SERVICES PARKS MAINTENANCE DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Parks Division is a division of the Recreation and Family Services Department responsible for the overall maintenance of 64.16 acres of park land which includes 40.53 acres of turf area. Responsible for the supervision of 4.5 miles of center medians under a landscape maintenance contract, as well as the maintenance of the City’s Urban Forest Program which features approximately 12,000 trees. The division is also responsible for project management in all of the departments’ park improvements. FY 2012-13 PROGRAM HIGHLIGHTS:  Slide Pool filter replaced at Aquatics Center  Irrigation repaired at Memorial Park NW Ball Diamond  Completed CPK LED Bollard Project  Added Culture stone to pillars at PPK Gazebo  Completed Athletic Court Resurfacing Project  Replaced (2) Ford F-350 flatbed trucks (if budget allows) Public Works Endowment Fund  Tiki Bar and Kiddie Slide Installed at Slauson Park Aquatics Center  Completed ZPK Tot Lot and Picnic Shelter.  Completed Median Island Landscaping Bid Process  Obtained Tree City USA distinction for 10th consecutive year  Completed Field of Dreams Foul Pole Screen Project  Completed LED Lighting Project at Civic Center  Replaced all former pole banners and create additional banners for Winterfest event  Branded all existing walking path signage and kiosks with City Department logos, if possible  Replanted trees lost in 2011 wind storm at Dept. Head discretion as per City Tree Ordinance  Continued assisting in the management and oversight toward the completion of Rosedale Park systems and open space development.  Obtained the “Tree City USA” designation efforts.  Continued to implement the “Root Barrier” policy to insure future protection of the City’s infrastructure.  Completed all CIP Projects minimizing change orders or cost increases to no more than 10% of total project. 243 THIS PAGE INTENTIONALLY LEFT BLANK 244 FY 2013-14 STRATEGIC GOALS:  Complete monument installation on east end of Azusa at Marie Callendars.  Complete shelter lighting projects at RPK, ZPK and APK.  Construct playground at Edwards Park and restroom at ZPK using ALP Mitigation Funds, as available.  Complete restroom makeover project in MPK staff office.  Coordinate completion of Aquatic Center restroom and locker room makeover project.  Complete CDBG Fencing Project at GPK.  Fully Implement New Park Maintenance/Custodial Program.  Explore funding opportunities for NPK Walking Path Extension Project.  Complete NPK Disc Golf Course Makeover Project and replace all plexi-glass on walking path kiosks and on tee signs at Disc Golf Course, as needed.  Create “Tree Trek” walking path publication that rivals that completed by City of San Dimas in celebration of 10 Year Anniversary of Tree City USA.  Augment City Banner Program with (8) additional double sided banners. Coordinate picture selection with Recreation Coordinator Adrian Martinez.  Coordinate and supervise Mormon Helping Hands Project.  Obtain Tree City USA Distinction for 11th consecutive year.  Inventory all trees in Rosedale in collaboration with WCA.  Continue to implement the “Root Barrier” policy to insure future protection of the City’s infrastructure.  Complete all CIP Projects minimizing change orders or cost increases to no more than 10% of total project. 245 Budget Division: RECREATION AND FAMILY SERVICES - PARKS MAINTENANCE FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Parks Maintenance Superintendent (a)1.00 0.70 $87,605 $61,325 Asst. Parks Maint Wrkr I 6,448 6,448 $109,805 $109,805 Parks Maintenance Worker III 4.00 4.00 185,025 243,700 Parks Maintenance Worker II 1.00 1.00 105,710 52,855 Urban Forester 1.00 1.00 70,780 70,780 (a) 0.30 FTE - CFD Rosedale Maint TOTAL 7.00 6.70 $449,120 $428,660 TOTAL 6,448 6,448 $109,805 $109,805 Full Time Positions Part Time Positions 246 BUDGET UNIT:1025420000 RECREATION & FAMILY SERV - PARKS MAINT DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #10-11 11-12 12-13 13-14 VARIANCE PERSONNEL 6003 Salaries/Regular 394,410 382,275 449,120 428,660 (20,460) 6006 Salaries/Temp & Part-Time 165,125 128,180 109,805 109,805 - 6012 Salaries/Comp-Time 3,015 6,180 - - - 6015 Salaries/Vacation 25,645 29,130 - - - 6024 Salaries/Sick Leave 7,040 18,895 - - - 6027 Salaries/Bereavement 2,255 1,205 - - - 6033 Overtime Pay/Premium 3,615 10,880 - 6,000 6,000 6048 Salaries/Language Pay 3,615 3,540 3,600 3,600 - 6063 Salaries/Jury Duty 2,280 - - - - 6072 Salaries/Injury 6,715 5,585 - - - 6075 Vacation Pay-Off 20,980 20,715 - - - 6078 Sick Leave Pay-Off 2,440 1,405 - - - 6101 PERS/Employee Contribution 43,070 40,700 39,695 38,260 (1,435) 6105 PERS/Employer Contribution 71,465 73,675 48,530 47,190 (1,340) 6109 PARS/Employer 6,540 6,495 5,615 4,545 (1,070) 6125 FICA/Employer Contrib/Med 6,670 6,190 8,230 8,315 85 6133 Retiree Health Premium Reimb 5,230 5,395 5,480 5,585 105 6140 Life Insurance Allocation 1,060 1,055 1,200 1,145 (55) 6155 Workers' Comp Allocation 24,480 23,270 22,505 21,685 (820) 6160 LTD Insurance Allocation 2,945 2,930 3,490 3,330 (160) 6165 Unemployment Allocation 675 645 670 640 (30) 6175 Benefits/Flex Plan 105,690 106,970 108,115 103,480 (4,635) 6179 Affordable Care Act Penalty - - - 5,455 5,455 6180 Deferred Comp/Employer Paid 5,040 4,990 420 4,500 4,080 PERSONNEL SUBTOTAL 910,150 880,305 806,475 792,195 (14,280) 247 Cost 1025420000 6215 $980 6220 $1,500 6230 $900 6235 $250 6493 $350,055 6563 $46,390 6805 $41,860 6904 $291,000 Meeting/Conferences - Street Tree seminars Outside Services & Repairs - West Coast Arborist tree contractor $160,130-includes Street and sidewalk tree maintenance $50,000 (Gas Tax) and Palm tree trimming $9,000 (Gas Tax); Mariposa landscape and irrigation contract $164,305; TruGreen Chemlawn $14,000; Bee Removers $2,000; additional extras not included in Mariposa contract $9,620 Tuition Reimbursement - Bachelor of Science degree pursuit by Recreation Superintendent-Park Operations. Dues/Subscriptions - Street Tree membership; National Parks and Recreation membership. Training Schools - American Trainco Maintenance Training; Aquatic Facility Operator Certification Supplies/Special - Facility maintenance and rehabilitation (paint, BBQ replacement, basketball/tennis court nets etc.) By park: Memorial Park $5,000; Pioneer Park $4,000; Northside Park $4,000; Veteran's Freedom Park $5,000; Slauson Park $5,000; Zacatecas Park $4,000;Gladstone Park $4,000; Downtown Landscaping $ 8,000; Volunteer Painting Supplies $2,000; Miscellaneous $3,390 Utilities/Other - Utility charges from Light and Water RECREATION AND FAMILY SERVICES - PARKS MAINTENANCE ACTIVITY DETAIL Account Number Description Maintenance/Land Improvement - Locks and keys $1,500; irrigation controllers/maintenance $5,500; light fixtures/bulbs $6,000; backflow inspection/replacement $2,860; playground repairs/replacement $5,000; vandalism repair $2,000; grass seed $7,000; restroom fixtures/partitions $7,000; door replacement $4,000 248 BUDGET UNIT:1025420000 RECREATION & FAMILY SERV - PARKS MAINT DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #10-11 11-12 12-13 13-14 VARIANCE OPERATIONS 6201 Uniforms & Laundry 6,475 7,400 5,890 5,890 - 6215 Tuition Reimbursement 405 490 980 980 - 6220 Training Schools 920 1,125 2,000 1,500 (500) 6230 Dues & Subscriptions 415 455 400 900 500 6235 Meetings & Conferences 230 245 250 250 - 6253 Licenses/Certifications 85 385 500 500 - 6493 Outside Services & Repairs 283,955 280,810 291,055 291,655 600 6493 Outside Services & Repairs - GAS TAX 58,705 58,920 59,000 59,000 - 6530 Office Supplies 175 885 940 940 - 6548 Plants & Trees 1,155 1,685 2,200 1,000 (1,200) 6551 Fuel and Oil 25,545 32,920 20,000 21,200 1,200 6554 Supplies/Custodial & Cleaning 18,550 16,005 17,000 15,000 (2,000) 6560 Repair Parts 1,255 1,180 1,250 1,250 - 6563 Supplies/Special 44,200 38,975 44,390 46,390 2,000 6566 Small Tools 1,130 780 1,470 1,470 - 6569 Small Equipment 645 1,625 2,000 1,000 (1,000) 6625 Program Expense 35 - - - - 6805 Maintenance/Land Improvements 42,475 35,330 40,860 41,860 1,000 6825 Maint & Repair / Vehicle 2,855 2,615 2,920 2,920 - 6830 Rent/Equipment 535 25 1,000 500 (500) 6835 Maint & Repair/Equipment 2,520 2,860 3,000 3,500 500 6904 Utilities/Other 265,700 298,925 291,000 291,000 - 6910 Utilities/Natural Gas - 1,655 - - - 6915 Utilities/Telephone 7,155 4,675 4,600 4,000 (600) OPERATIONS SUBTOTAL 765,120 789,970 792,705 792,705 - PARKS MAINTENANCE TOTAL: 1,675,270 1,670,275 1,599,180 1,584,900 (14,280) 249 THIS PAGE INTENTIONALLY LEFT BLANK 250 RECREATION AND FAMILY SERVICES SENIOR PROGRAMS PROGRAM COMMENTARY PROGRAM DESCRIPTION: Senior Programs is a division of the Recreation and Family Services Department responsible for a variety of activities and programs designed to meet the communities’ recreation needs. The chief responsibility of the Senior Program Division is to provide programs that enhance the lives of senior citizens in Azusa. This is accomplished by offering the following: social and recreational opportunities, day trips, health information seminars, screenings, referrals, case management as well as a variety of programs specializing in celebrating special events and holidays. FY 2012-13 PROGRAM HIGHLIGHTS:  “Put on a Show” for 25th Anniversary of Sr. Center - all year long  Coordinated successful transition of Golden Days Helping Hand Bingo to larger venue (NRC, MPK or Woman’s Club) or keep activity on site and incorporate closed circuit TV  Replaced Window Coverings in Sr. Center Billiards Room. Secured supplemental funding to complete project  Worked on re-organizing certain special events on the calendar in an effort to increase attendance and maximize Sr. Center exposure  Coordinated Cinco de Mayo Mural Project in Fall 2012 with Elaine Stricklin at AUSD The Senior Programs are housed predominately at the Azusa Senior Center, a facility that celebrated its 25th year in 2012. The facility is now integrated with intergenerational use and is used to increase revenue during “off Senior hours” through facility rentals. This revenue enhances program opportunities department wide, in addition to relieving the General Fund. FY 2013-14 STRATEGIC GOALS:  Increase number of Holiday Baskets by 20% to 70 in 2013, and increase donations both in cash and in kind to facilitate program expansion.  Work with Roy to develop landscape coverage plan for unsightly residence east of Senior Center patio.  Market Sr. Center as a facility rental with goal of increasing revenue total by 25%.  Implement a Caregiver support group in an effort to assist the challenges that a caregiver faces and also to offer valuable information and resources. Offer meetings on a bi-monthly basis. Work with Doris and Julie on project.  Implement a Bereavement discussion group for grieving process support. Work with Inter-Valley Health Plan or Citrus Valley Health Plan or Citrus Valley Health Partners.  Coordinate project fundraising, and purchase and replacement of Sr. Center Audio System utilizing in center resources and donors. 251 Budget Division: RECREATION AND FAMILY SERVICES - SENIOR PROGRAMS FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Recreation Supervisor(a)0.45 0.45 $32,845 $32,845 Rec Leader 131 131 $1,480 $1,480 Senior Office Specialist (b)0.05 0.05 2,520 2,520 Asst. Office Spec I (c)136 136 1,945 1,945 Sr Rec Leader 910 910 17,700 17,700 (a) .05 FTE Recreation, .45 FTE Sr. Nutrition, .05 FTE Woman's Club (b) .43 FTE Senior Nutrition, .02 FTE Woman's Club, .50 FTE Prop C (c) 221 Hours Senior Nutrition, 624 Hours Prop C TOTAL 0.50 0.50 $35,365 $35,365 TOTAL 1,177 1,177 $21,125 $21,125 Full Time Positions Part Time Positions 252 BUDGET UNIT:1025543000 RECREATION & FAMILY SRVCS-SENIOR PROG DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #10-11 11-12 12-13 13-14 VARIANCE PERSONNEL 6003 Salaries/Regular 47,015 49,305 35,365 35,365 - 6006 Salaries/Temp & Part-Time 28,165 28,185 21,125 21,125 - 6012 Salaries/Comp-Time 1,305 1,215 - - - 6015 Salaries/Vacation 1,980 2,180 - - - 6024 Salaries/Sick Leave 1,370 1,325 - - - 6027 Salaries/Bereavement 805 - - - 6033 Overtime Pay/Premium - - - - - 6048 Language Pay 350 315 95 95 - 6063 Salaries/Jury Duty 275 - - - - 6075 Vacation Pay-Off - 1,430 - - - 6078 Sick Leave Pay-Off 225 - - - - 6101 PERS/Employee Contribution 5,395 5,545 3,975 3,975 - 6105 PERS/Employer Contribution 8,945 10,080 4,880 4,885 5 6109 PARS/Employer Contribution 180 150 55 55 - 6125 FICA/Employer Contrib/Med 840 835 930 930 - 6133 Retiree Health Premium Reimb 1,080 535 545 555 10 6140 Life Insurance Allocation 140 145 90 90 - 6155 Workers' Comp Allocation 3,250 3,300 2,265 2,265 - 6160 LTD Insurance Allocation 410 420 275 275 - 6165 Unemployment Allocation 85 95 65 65 - 6175 Benefits/Flex Plan 13,860 14,555 7,720 7,720 - 6179 Affordable Care Act Penalty - - - 1,820 1,820 6180 Deferred Comp/Employer Paid 495 495 20 270 250 PERSONNEL SUBTOTAL 116,170 120,110 77,405 79,490 2,085 253 Cost 1025543000 6220 $100 6230 $600 6235 $300 6493 $2,000 6625 $23,500 6840 $3,260 6835 $1,500 RECREATION AND FAMILY SERVICES - SENIOR PROGRAMS ACTIVITY DETAIL Account Number Description Dues/Subscriptions - CPRS dues; newspaper subscriptions for Senior Center Library Training Schools - California Park and Recreation Society (CPRS) workshop; Excel class. Program Expenses - Senior excursion fees $18,500; movie rentals $240; Bunco refreshments $120; supplies for Wednesday Night Dinners $200; special events $2,350; miscellaneous $2,090 Maint. Repair of Equipment - L.A. County Maintenance Agreement Assessment Rent/Office Furniture & Equipment - Lease of copy machine and projected cost of individual copies Meeting/Conferences - CPRS conference Outside Services & Repairs - Custodial (facility rentals) $1,000; equipment repairs (kitchen) $1,000 254 BUDGET UNIT:1025543000 RECREATION & FAMILY SRVCS-SENIOR PROG DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #10-11 11-12 12-13 13-14 VARIANCE OPERATIONS 6220 Training Schools - 150 200 100 (100) 6230 Dues & Subscriptions 440 720 400 600 200 6235 Meetings & Conferences 365 225 400 300 (100) 6430 Custodial Services 3,040 1,475 3,000 2,000 (1,000) 6493 Outside Services & Repairs 1,990 1,915 2,000 2,000 - 6518 Postage 55 - 100 100 - 6530 Office Supplies 345 435 600 500 (100) 6539 Printing, Binding & Duplicating 2,860 2,085 3,100 4,200 1,100 6625 Program Expense 23,365 27,685 23,500 23,500 - 6835 Maintenance and Repair/Equipment - - 1,500 1,500 - 6840 Rent/Office Furniture & Equipment 2,580 3,230 3,260 3,260 - 6904 Utilities/Other 26,760 28,695 30,000 30,000 - 6910 Utilities/Natural Gas 1,910 2,660 1,300 1,300 - 6915 Utilities/Telephone 3,280 3,515 3,400 3,400 - 7080 Refund 435 925 200 - (200) OPERATIONS SUBTOTAL 67,425 73,715 72,960 72,760 (200) GENERAL FUND TOTAL: 183,595 193,825 150,365 152,250 1,885 255 THIS PAGE INTENTIONALLY LEFT BLANK 256 RECREATION AND FAMILY SERVICES WOMAN’S CLUB DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Woman’s Club is a division of the Recreation and Family Services Department, and serves as a community facility rental program for private parties and non-profit entities. It provides an elegant setting, at a reasonable price to Azusa residents and non-residents. It features an in-house caterer, the Bashful Butler, and is home for large employee parties and club meetings. FY 2012-13 PROGRAM HIGHLIGHTS:  Continued to provide an optimum facility for weddings, receptions and meetings.  Continued to work with caterer for coordination of rental calendar and maintenance of the facility.  Coordinated execution of New (5) year Catering Contract with the Bashful Butler. FY 2013-14 STRATEGIC GOALS:  Continue to review fees and charges to optimize revenue and cost recovery and to remain competitive in market.  Maintain high quality amenities and facility aesthetics assuring optimal service for residents and visitors to Azusa. The Woman’s Club remains a historic city gem and an aesthetically pleasing and inviting facility. Consequently, revenues have increased significantly because of increased rental use since refurbishment. In turn, this increased revenue will offset general fund expenditures and allow us to offer greater goods and services to our residents. 257 Budget Division: RECREATION AND FAMILY SERVICES - WOMAN'S CLUB FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Recreation Supervisor(a)0.05 0.05 $3,650 $3,650 Asst Rec Leader 53 53 $540 $540 Senior Office Specialist(b)0.02 0.02 1,010 1,010 (a) .05 FTE Recreation, .45 FTE Senior Activities, .45 FTE Senior Nutrition (b) .43 FTE Senior Nutrition, .05 FTE Senior Programs, .50 FTE Prop C TOTAL 0.07 0.07 $4,660 $4,660 TOTAL 53 53 $540 $540 Full Time Positions Part Time Positions 258 BUDGET UNIT:1025550000 RECREATION & FAMILY SRVCS-WOMAN'S CLUB DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #10-11 11-12 12-13 13-14 VARIANCE PERSONNEL 6003 Salaries/Regular 6,010 6,295 4,660 4,660 - 6006 Salaries/Temp & Part-Time 85 340 540 540 - 6012 Salaries/Comp-Time 160 150 - - - 6015 Salaries/Vacation 275 295 - - - 6024 Salaries/Sick Leave 165 165 - - - 6027 Salaries/Bereavement 120 - - - - 6063 Salaries/Jury Duty 30 - - - - 6075 Vacation Pay-Off - 170 - - - 6078 Sick Leave Pay-Off 35 - - - - 6101 PERS/Employee Contribution 480 505 385 385 - 6105 PERS/Employer Contribution 800 910 455 460 5 6109 PARS/Employer - 5 20 20 - 6125 FICA/Employer Contrib/Med 70 70 95 95 - 6133 Retiree Health Premium Reimb 215 135 135 140 5 6140 Life Insurance Allocation 20 20 15 15 - 6155 Workers' Comp Allocation 275 290 205 205 - 6160 LTD Insurance Allocation 55 55 40 40 - 6165 Unemployment Allocation 5 10 5 5 - 6175 Benefits/Flex Plan 1,810 1,855 1,080 1,080 - 6180 Deferred Comp/Employer Paid 65 65 - 35 35 PERSONNEL SUBTOTAL 10,675 11,335 7,635 7,680 45 259 Cost 1025550000 6493 $2,900Outside Services/Repairs - Miscellaneous (as necessary) RECREATION AND FAMILY SERVICES - WOMAN'S CLUB ACTIVITY DETAIL Account Number Description 260 BUDGET UNIT:1025550000 RECREATION & FAMILY SRVCS-WOMAN'S CLUB DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #10-11 11-12 12-13 13-14 VARIANCE OPERATIONS 6430 Custodial Services 6,675 6,000 6,800 6,800 - 6493 Outside Services & Repairs 2,010 1,305 2,900 2,900 - 6539 Printing, Binding & Duplicating 1,730 2,570 1,800 1,800 - 6563 Supplies/Special 245 180 290 290 - 6569 Small Equipment - - 135 135 - 6910 Utilities/Natural Gas 3,335 1,435 3,200 3,200 - 6915 Utilities/Telephone 250 230 500 500 - 7080 Refund - - 850 850 - OPERATION SUBTOTAL 14,245 11,720 16,475 16,475 - GENERAL FUND TOTAL: 24,920 23,055 24,110 24,155 45 261 THIS PAGE INTENTIONALLY LEFT BLANK 262 RECREATION AND FAMILY SERVICES SENIOR NUTRITION PROGRAM PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Senior Nutrition Program is a division of the Recreation and Family Services Department. The chief responsibility of this division is to provide hot meals for senior residents in Azusa. This governed nutritious, well-balanced meal program is served daily at the Azusa Senior Center and delivered to homebound seniors without a family support system. FY 2012-13 PROGRAM HIGHLIGHTS:  Completed the RFP for the Elderly Nutrition Program  Once awarded the Nutrition Grant by Los Angeles County in March 2012, bid for catering contract was executed. The Senior Nutrition Program, as bound by its government funding, can only accept donations for the program. Further subsidy for this program traditionally has come from the General Fund. Failure to continue with that support would result in the demise of the program. FY 2013-14 STRATEGIC GOALS:  Secure LA County Nutrition Distinguished Site Award.  Work with Mercy and Lynda on organizing a bi-annual Volunteer Training Program with an emphasis on customer service and kitchen cleanliness & hygiene. This will be done in an effort to once again gain the L.A. County Distinguished Site Award. 263 Budget Division: RECREATION AND FAMILY SERVICES - SENIOR NUTRITION FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14 FY 12-13 FY 13-14 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Recreation Supervisor(a )0.4500 0.4500 $32,845 $32,845 Custodian 1,196 1,196 $17,595 $17,595 Senior Office Specialist (b)0.4300 0.4300 21,675 21,675 Asst Rec Leader 234 234 2,390 2,390 Finance Director(c)0.0377 0.0542 5,255 7,555 Rec Leader 110 110 1,370 1,370 Home Delivered Meal Mgr 1,287 1,287 19,500 19,500 Asst Office Specialist I(d)221 221 3,160 3,160 Site Manager 949 949 14,375 14,375 (a) .05 FTE Recreation, .45 FTE Senior Activities, .05 FTE Woman's Club (b) .05 FTE Senior Programs, .02 FTE Woman's Club, .50 FTE Prop C (c).25 FTE CFD Rosedale, .0508 FTE CDBG, .645 FTE Finance (d) 136 Senior Programs, 624 Hours Prop C TOTAL 0.918 0.934 $59,775 $62,075 TOTAL 3,997 3,997 $58,390 $58,390 Full Time Positions Part Time Positions 264 BUDGET UNIT: 2125541000 RECREATION & FAM SERV- SENIOR NUTRITION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #10-11 11-12 12-13 13-14 VARIANCE PERSONNEL 6003 Salaries/Regular 55,275 56,705 59,775 62,075 2,300 6006 Salaries/Temp & Part-Time 58,100 59,430 58,390 58,390 - 6012 Salaries/Comp-Time 1,295 1,205 - - - 6015 Salaries/Vacation 2,115 2,315 - - - 6024 Salaries/Sick Leave 1,405 1,315 - - - 6027 Salaries/Bereavement 785 - - - - 6045 Salaries/Education - 80 55 80 25 6048 Salaries/Language Pay 525 1,180 880 880 - 6063 Salaries/Jury Duty 310 - - - - 6069 Allowances/Vehicle - - - 295 295 6088 Payroll-in Kind 46,500 45,610 44,000 44,000 - 6101 PERS/Employee Contribution 7,770 8,610 8,250 8,565 315 6105 PERS/Employer Contribution 12,895 15,590 15,220 10,530 (4,690) 6109 PARS/Employer 380 430 445 525 80 6125 FICA/Employer Contrib/Med 1,265 1,210 1,920 1,980 60 6133 Retiree Health Premium Reimb 1,195 670 680 695 15 6140 Life Insurance Allocation 165 165 160 165 5 6155 W orkers' Comp Allocation 4,790 4,890 4,690 4,870 180 6160 LTD Insurance Allocation 475 480 470 485 15 6165 Unemployment Allocation 120 130 135 140 5 6175 Benefits/Flex Plan 15,215 15,495 14,635 14,465 (170) 6180 Deferred Comp/Employer Paid 545 615 565 535 (30) PERSONNEL SUBTOTAL 211,125 216,125 210,270 208,675 (1,595) 265 Cost 2125541000 6235 $300 6655 $110,150 RECREATION AND FAMILY SERVICES - SENIOR NUTRITION ACTIVITY DETAIL Account Number Description Meeting/Conferences - Conference on Aging Food Services Contract - Program meals 266 BUDGET UNIT: 2125541000 RECREATION & FAM SERV- SENIOR NUTRITION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #10-11 11-12 12-13 13-14 VARIANCE OPERATIONS 6235 Meetings & Conferences 475 150 400 300 (100) 6240 Mileage Reimbursement 970 915 2,050 1,050 (1,000) 6518 Postage 10 - - - - 6530 Office Supplies 2,855 3,000 3,200 3,200 - 6539 Printing, Binding & Duplicating 1,475 1,515 1,600 1,600 - 6563 Supplies/Special 325 590 200 300 100 6625 Program Expenses 325 440 500 500 - 6655 Food Services Contract 96,505 97,655 110,150 110,150 - 6840 Rent/Office Furniture and Equip 860 - - - - 6904 Utilities/Other 9,020 9,975 9,000 9,000 - 6910 Utilities/Natural Gas 640 - - - - 6915 Utilities/Telephone 370 - - - - OPERATIONS SUBTOTAL 113,830 114,240 127,100 126,100 (1,000) SENIOR NUTRITION FUND TOTAL: 324,955 330,365 337,370 334,775 (2,595) 267 THIS PAGE INTENTIONALLY LEFT BLANK 268