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Home My WebLink About07. Human Resources-FY1415_1_201409081105358985HUMAN RESOURCES Personnel Services Risk Management 117 THIS PAGE INTENTIONALLY LEFT BLANK 118 HUMAN RESOURCES - PERSONNEL SERVICES DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: As part of Administrative Services, the Human Resources Department strives to provide assistance to all departments in developing a high- quality and diverse workforce that supports and sustains a productive customer oriented, safe and stable work environment. Personnel Services is a division of Human Resources responsible for a variety of support functions, including but not limited to benefits administration, employment records management, recruitment/testing, employer/employee relations, training, employee development, contract negotiations, and new employee orientation. STRATEGIC GOALS: Implement new and continue existing training programs (ethics, performance evaluation, employee relations, Executive and Supervisory development). Streamline & modernize personnel processes to reduce expenses and improve efficiency. Negotiate and implement five Memorandum of Understandings (MOUs). FY 2014-15 PROGRAM HIGHLIGHTS: Work with City departments and third party administrators (benefits and brokers) to ensure effective, efficient and fiscally responsible management of insurance and benefit programs. Work with City administration and bargaining groups to ensure effective, efficient and fiscally responsible agreements. 119 Budget Division: HUMAN RESOURCES - PERSONNEL SERVICES FY 13-14 FY 14-15 FY 13-14 FY 14-15 Revised Adopted Revised Adopted FY 13-14 FY 14-15 FY 13-14 FY 14-15 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Director of Human Resources 1.00 1.00 $132,500 $132,500 Human Resources Technician 1.00 1.00 59,695 $59,695 TOTAL 2.00 2.00 $192,195 $192,195 TOTAL 0 0 $0 $0 Full Time Positions Part Time Positions 120 BUDGET UNIT:1050921000 HUMAN RESOURCES - PERSONNEL SERVICES DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12 12-13 13-14 14-15 VARIANCE PERSONNEL 6003 Salaries/Regular 55,900 124,740 192,195 192,195 - 6012 Salaries/Comp-Time -1,130 --- 6015 Salaries/Vacation 1,550 5,070 --- 6024 Salaries/Sick Leave 2,245 2,190 --- 6027 Salaries/Bereavement - 465 --- 6069 Allowances/Vehicle -3,010 5,400 5,400 - 6070 Allowances/Telephone -200 360 360 - 6075 Vacation Pay-Off 3,390 ---- 6078 Sick Leave Pay-Off 555 ---- 6095 Salary Savings --(2,750) -2,750 6101 PERS/Employee Contribution 4,205 9,390 13,510 13,510 - 6105 PERS/Employer Contribution 7,610 11,155 16,675 16,805 130 6125 FICA/Employer Contrib/Med 950 2,115 3,330 3,340 10 6133 Retiree Health Premium Reimb 2,685 2,755 2,790 2,800 10 6140 Life Insurance Allocation 160 340 530 530 - 6155 Workers' Comp Allocation 2,390 5,345 7,920 7,920 - 6160 LTD Insurance Allocation 455 1,300 1,495 1,495 - 6165 Unemployment Allocation 60 135 230 230 - 6175 Benefits/Flex Plan 15,600 23,695 31,595 32,305 710 6180 Deferred Comp/Employer Paid 540 45 2,700 2,700 - PERSONNEL SUBTOTAL 98,295 193,080 275,980 279,590 3,610 121 Cost 1050921000 6220 $700 6230 $2,500 6235 $3,050 6301 $18,000 6350 $6,000 6399 $12,000 6563 $500 6601 $2,000 6850 $1,200 HUMAN RESOURCES PERSONNEL SERVICES ACTIVITY DETAIL Account Number Description Supplies/Special - Annual Health Benefits Fair Training Programs - Liebert Cassidy workshops; Southern California Public Labor Relations Council (SCPLRC) training; misc. programs Dues/Subscriptions - California Public Employers Labor Relations Association (CALPELRA) Membership($350); Labor and WC Code Books - ($750); Lexis Nexis; Liebert, Cassidy Law Library ($900), PERS Public Agency Coalition-PERSPAC ($500), and Southern CA Public Labor Relations Council-SCPLRC Meetings & Conferences - CalPELRA ($1600), LCW Annual Conference ($600), SCPLRC Annual Conference ($95), PERSPAC Annual Conference ($380 for 2 attendees), CalPERS Annual Conference ($375) Legal Fees - Best Best & Krieger (BBK) (over and above retainer), Ken Meyer Associates & Liebert Cassidy legal Medical Service - Pre-placement physicals; fitness for duty, random drug tests, DOT DL renewal Professional Service - LCW Consortium ($2,675), Cooperative Personnel tests ($1,250), Rio Hondo College, Donahoe & Associates, NeoGov Applicant Tracking System ($8,075) Advertising Expense - Los Angeles Times; San Gabriel Valley Tribune; Brown & Caldwell; Western City; Jobs Available; L & W trade Magazines Lease Payments - Konica-Minolta (copier lease) 122 BUDGET UNIT:1050921000 HUMAN RESOURCES - PERSONNEL SERVICES DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12 12-13 13-14 14-15 VARIANCE OPERATIONS 6220 Training Schools 200 360 500 700 200 6230 Dues & Subscriptions 3,500 3,510 3,600 2,500 (1,100) 6235 Meetings & Conferences 880 1,210 900 3,050 2,150 6240 Mileage Reimbursement 315 70 300 300 - 6301 Legal Fees 30,065 70,155 36,000 25,000 (11,000) 6350 Medical Services 4,470 4,730 4,020 6,000 1,980 6399 Professional Services/Other 135,815 54,175 17,450 12,000 (5,450) 6405 Commission Meetings Expense 2,100 2,500 3,000 3,000 - 6480 Insurance Claims Administration 905 225 -910 910 6493 Outside Services & Repairs 2,365 1,225 300 -(300) 6518 Postage 330 615 350 300 (50) 6530 Office Supplies 650 955 1,000 1,050 50 6545 Fingerprinting 3,620 3,955 2,500 2,500 - 6563 Supplies/Special 1,015 120 1,015 500 (515) 6601 Advertising Expense 110 775 3,000 2,000 (1,000) 6635 Oral Board Costs 770 620 1,000 1,200 200 6736 Employee Assistant Program 6,300 6,910 7,000 7,000 - 6745 Claims Expense/Workers Co -720 --- 6835 Maint & Repair/Equipment --75 75 - 6850 Lease Payments 495 565 700 1,200 500 6915 Utilities/Telephone 230 350 300 400 100 OPERATIONS SUBTOTAL 194,135 153,745 83,010 69,685 (13,325) GENERAL FUND TOTAL: 292,430 346,825 358,990 349,275 (9,715) 123 THIS PAGE INTENTIONALLY LEFT BLANK 124 HUMAN RESOURCES - RISK MANAGEMENT DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: Risk Management is a division of Human Resources responsible for a variety of support functions, including special projects as directed by the Director of Administrative Services and/or City Manager. The Division’s ongoing responsibilities include: workers compensation, liability, City and special event insurance, safety and safety training, including compliance with Occupational Safety and Health Administration (OSHA) guidelines and employee wellness programs. Risk Management also provides support in other Human Resource functions including negotiations of Memorandum of Understandings (MOUs), re-classifications, recruitment, employee relations and research on a variety of Human Resource related issues. STRATEGIC GOALS: Coordinate expansion of training (safety, emergency preparedness, defensive driving, etc.). Evaluate and improve the subrogation and reinsurance claims process. Expand cost analysis of litigated liability claims and allocate to departments. Coordinate tracking comparison of legal costs, expenses and settlements for liability claims data base with third party administrators. Ensure annual competitive pricing for all Insurance including Liability, Workers Compensation, Property, and Special Events. FY 2014-15 PROGRAM HIGHLIGHTS: Work with City Departments and Third Party Administrators such as Cal Claims Management Services (CCMS), Carl Warren and Independent Cities Risk Management Authority (ICRMA) to ensure effective, efficient and fiscally responsible management of workers compensation and liability claims. Provide staff support and representation for the City’s membership in ICRMA, and California Transit Insurance Pool (CalTIP). Implement and Utilize workers compensation VOS claims tracking system and allocate claims costs. Develop a medical “Bill Review” system for liability claims. 125 Budget Division: HUMAN RESOURCES - RISK MANAGEMENT FY 13-14 FY 14-15 FY 13-14 FY 14-15 Revised Adopted Revised Adopted FY 13-14 FY 14-15 FY 13-14 FY 14-15 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Senior HR/Risk Management Analyst 1.00 1.00 $66,675 $65,445 TOTAL 1.00 1.00 $66,675 $65,445 TOTAL 0 0 $0 $0 Full Time Positions Part Time Positions 126 BUDGET UNIT:4250923000 HUMAN RESOURCES - RISK MANAGEMENT DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12 12-13 13-14 14-15 VARIANCE PERSONNEL 6003 Salaries/Regular 120,400 58,990 66,675 65,445 (1,230) 6012 Salaries/Comp-Time 195 --- - 6015 Salaries/Vacation 4,630 1,235 -- - 6024 Salaries/Sick Leave 4,305 2,990 -- - 6033 Overtime Pay/Premium 2,695 1,835 -- - 6091 Leave Liability Adjustments - 3,575 -- - 6101 PERS/Employee Contribution 9,105 4,450 4,695 4,610 (85) 6105 PERS/Employer Contribution 16,485 5,395 5,795 5,740 (55) 6109 PARS/Employer Contribution 5,195 --- - 6125 FICA/Employer Contrib/Med 2,390 1,160 1,190 1,185 (5) 6140 Life Insurance Allocation 345 170 175 175 - 6155 Workers' Comp Allocation 5,250 2,575 2,665 2,620 (45) 6160 LTD Insurance Allocation 1,005 490 520 510 (10) 6165 Unemployment Allocation 160 75 80 80 - 6175 Benefits/Flex Plan 31,020 15,445 15,445 16,150 705 6180 Deferred Comp/Employer Paid 2,340 45 540 540 - PERSONNEL SUBTOTAL 205,520 98,430 97,780 97,055 (725) 127 Cost 4250923000 6230 $250 6235 $700 6480 $30,000 6563 $1,200 6710 $525,000 6715 $510,000 6720 $275,000 6740 $760,000 6745 $300,000 6755 $50,000 Insurance Claims Administration - Third Party Administration fees for workers' compensation (Cal Claims Management Services-CCMS) and Liability (Carl Warren). Insurance /General Liability Premiums - Independent Cities Risk Management Authority (ICRMA) (Liability and Storage Tanks), California Transit Insurance Pool (CalTIP) (transportation vehicles), and Merriweather & Williams (Special Events). Claims Expense/Workers Compensation - Funds utilized by our Third Party Administrator - CCMS in the administration of workers compensation expenses (payments made to Irwindale Industrial Clinic, employees and various hospitals and doctors); Legal and investigation expenses in the litigation/management of claims (Kegel, Tobin & Truce; Ken Meyer); First Aid Workers Compensation, medical utilization review, medical billing review. Insurance/Fire and Casualty Premiums - ICRMA (Property/Earthquake and Auto Physical Damage) and CALTIP (transportation vehicles) . Insurance /Workers Compensation Premiums - ICRMA Claims Expense/Liability - Funds utilized in the litigation/management (Carl Warren, Ken Meyer, Best, Best & Krieger-BBK) and settlement (payments made to claimants) of liability claims. Supplies/Special - Safety Committee expenses for the implementation and/or purchase of safety related items (emergency evacuation placards for each building, drop box for anonymous reporting, etc.). Claims Expense/Unemployment - State mandated expenses for unemployment insurance. HUMAN RESOURCES RISK MANAGEMENT ACTIVITY DETAIL Account Number Description Dues/Subscriptions - Membership fees Society of Human Resource Management (SHRM); Subscription costs for Risk Management publications. Meeting/Conferences - Risk Management meeting and conference expenses. 128 BUDGET UNIT:4250923000 HUMAN RESOURCES - RISK MANAGEMENT DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12 12-13 13-14 14-15 VARIANCE OPERATIONS 6220 Training Schools --5,000 1,000 (4,000) 6230 Dues & Subscriptions 180 -250 250 - 6235 Meetings & Conferences --250 700 450 6301 Legal Fees 1,155 --- - 6350 Medical Services --4,380 - (4,380) 6480 Ins Claims Administration 20,625 50,250 60,000 30,000 (30,000) 6480 Ins Claims Administration -1,475 -- - 6521 Messenger Service 20 25 200 200 - 6563 Supplies/Special 2,615 2,825 1,200 1,200 - 6701 Fidelity Bonds 8,660 1,435 -- - 6710 Ins/General Liability Premiums 483,085 524,760 505,000 525,000 20,000 6715 Ins/Fire & Casualty Premiums 658,620 657,420 510,000 510,000 - 6720 Ins/Workers Comp Premiums 246,300 282,955 265,000 275,000 10,000 6740 Claims Expense/Liability 215,940 285,645 590,000 750,000 160,000 6740 Claims Expense/Liability - Utility Liability 6,765 390 10,000 10,000 - 6745 Claims Expense/Workers Comp 180,660 671,385 400,000 300,000 (100,000) 6755 Claims Expense/Unemployment 50,340 70,975 100,000 50,000 (50,000) 6899 Repairs & Maintenance - 13,055 -2,000 2,000 OPERATIONS SUBTOTAL 1,874,965 2,562,595 2,451,280 2,455,350 4,070 RISK MGMT. FUND TOTAL 2,080,485 2,661,025 2,549,060 2,552,405 3,345 129 THIS PAGE INTENTIONALLY LEFT BLANK 130