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Home My WebLink About11. Economic and Community Development-FY1415_1_201409081106420248ECONOMIC AND COMMUNITY DEVELOPMENT Planning Building Community Improvement Business License Community Development Block Grant (CDBG) 187 THIS PAGE INTENTIONALLY LEFT BLANK 188 ECONOMIC AND COMMUNITY DEVELOPMENT PLANNING DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Planning Division is the liaison to homeowners, businesses and developers for all zoning functions of the City. The Division is responsible for the current and advance planning programs and activities of the City. In order to improve the quality of life of the residents and the community, the Division seeks to implement the goals, objectives and policies contained in the General Plan and Development Code, and to enforce all applicable planning and zoning laws. In addition, advance planning programs are undertaken to meet the future needs of the City. More specifically, the Division’s activities include review and processing of environmental documents, variances, use permits, rezoning, specific plan preparation, design review, annexations and business license review. The Planning Division provides technical support to the Planning and Cultural and Historic Preservation Commissions. STRATEGIC GOALS:  Work with Rosedale Developers to ensure the timely and orderly development of the project.  Process entitlements (design review, tract maps, California Environment Quality Act (CEQA) review, etc.) for Private and Redevelopment Agency developments.  Update the Development Code as needed.  Oversee and Manage the TOD grant effort paid for by Metro.  Assist with the Successor Agency and Oversight Board process. FY 2014-15 PROGRAM HIGHLIGHTS:  Provide staff support for the Planning Commission and Cultural and Historic Preservation Commission.  Work with the other City departments to implement the goals, policies and programs contained in the General Plan.  Provide staff support – environmental review and design review - for Redevelopment, Water Department, and & Parks projects. 189 Budget Division: ECONOMIC AND COMMUNITY DEVELOPMENT - PLANNING FY 13-14 FY 14-15 FY 13-14 FY 14-15 Revised Adopted Revised Adopted FY 13-14 FY 14-15 FY 13-14 FY 14-15 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Economic & Community Dev Director (a)0.35 0.35 $56,025 $56,025 Assistant Director of Community Dev (b)0.50 0.50 56,660 $56,660 Senior Planner 1.00 1.00 84,705 $84,705 Associate Planner 1.00 1.00 75,980 $75,980 (a) .35 FTE Building, .30 FTE Comm. Improvement (b) .25 FTE Building, .25 FTE Comm. Improvement TOTAL 2.85 2.85 $273,370 $273,370 TOTAL 0 0 $0 $0 Full Time Positions Part Time Positions 190 BUDGET UNIT:1035611000 ECONOMIC AND COMMUNITY DEV - PLANNING DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12 12-13 13-14 14-15 VARIANCE PERSONNEL 6003 Salaries/Regular 375,660 241,400 273,370 273,370 - 6012 Salaries/Comp-Time 14,065 2,175 --- 6015 Salaries/Vacation 12,790 17,930 --- 6024 Salaries/Sick Leave 12,635 8,015 --- 6027 Salaries/Bereavement 735 ---- 6033 Overtime Pay/Premium 325 ---- 6045 Salaries/Education 1,450 725 725 725 - 6048 Salaries/Language Pay 2,400 ---- 6063 Salaries/Jury Duty 3,080 ---- 6069 Allowances/Vehicle 3,280 1,715 1,595 1,595 - 6075 Vacation Pay-Off 9,780 190 --- 6078 Sick Leave Pay-Off 2,395 ---- 6101 PERS/Employee Contribution 27,550 19,015 19,305 19,305 - 6105 PERS/Employer Contribution 53,495 22,950 23,850 24,090 240 6109 PARS/Employer 12,375 7,250 7,445 7,445 - 6125 FICA/Employer Contrib/Med 7,175 4,320 4,635 4,660 25 6133 Retiree Health Premium Reimb 2,695 2,765 2,800 2,815 15 6140 Life Insurance Allocation 1,090 700 735 735 - 6155 W orkers' Comp Allocation 16,850 10,810 11,030 11,030 - 6160 LTD Insurance Allocation 3,730 2,380 2,125 2,125 - 6165 Unemployment Allocation 430 250 320 320 - 6175 Benefits/Flex Plan 71,745 44,370 44,265 46,030 1,765 6180 Deferred Comp/Employer Paid 4,735 480 1,980 1,980 - PERSONNEL SUBTOTAL 640,465 387,440 394,180 396,225 2,045 191 Cost 1035611000 6230 $2,400 6235 $8,600 6240 $500 6399 $24,000 6405 $2,400 6509 $200 6530 $450 6539 $400 6835 $100 6845 $350 ECONOMIC AND COMMUNITY DEVELOPMENT - PLANNING ACTIVITY DETAIL Account Number Description Office Supplies - Binders, paper, tabs, toner, etc. Mileage Reimbursement - To reimburse Planning staff for inspections, recordation, and other work-related vehicular trips. Commission Meetings Expense - Funds Commissioner stipends and miscellaneous meeting expenses. Printing, Binding & Duplicating - Forms, maps, business cards, etc. Dues & Subscriptions - American Planning Association (APA). Meetings & Conferences - Attendance at APA, CalCIMA, and Railvolution Conferences. Maintenance & Repair/Equipment - Repairs for equipment such as copier. Publications - County Assessor maps, CEQA publications. Maintenance/Office Furniture & Equipment - Repair or replace non-functional office furniture. Professional Services/Other - Outside consultant to digitize records and implement a permitting and data management system. 192 BUDGET UNIT:1035611000 ECONOMIC AND COMMUNITY DEV - PLANNING DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12 12-13 13-14 14-15 VARIANCE OPERATIONS 6212 Recognition/Awards-All America City - --4,000 4,000 6230 Dues & Subscriptions 250 1,590 2,400 2,400 - 6235 Meetings & Conferences 3,975 6,190 8,600 8,600 - 6240 Mileage Reimbursement 215 275 500 500 - 6301 Legal Fees 5,085 2,645 --- 6399 Professional Services/Other -30,065 24,065 24,000 (65) 6405 Commission Meetings Expense 2,495 2,350 2,400 2,400 - 6503 Books -70 --- 6509 Publications/Other 65 65 200 200 - 6518 Postage -20 --- 6521 Messenger Service -25 --- 6530 Office Supplies 995 555 450 450 - 6539 Printing, Binding & Duplicating 670 510 400 400 - 6563 Supplies/Special - 25 -150 150 6569 Small Equipment -50 --- 6601 Advertising Expense 4,795 3,650 2,000 2,000 - 6605 Filing Costs 375 ---- 6835 Maint & Repair/Equipment -80 100 100 - 6845 Maint/Office Furniture & Equip 230 55 350 350 - 6850 Lease Payments - 90 -400 400 6915 Utilities/Telephone 290 425 300 300 - 7080 Refund 7,270 ---- OPERATIONS SUBTOTAL 26,710 48,735 41,765 46,250 4,485 GENERAL FUND TOTAL: 667,175 436,175 435,945 442,475 6,530 193 THIS PAGE INTENTIONALLY LEFT BLANK 194 ECONOMIC AND COMMUNITY DEVELOPMENT BUILDING DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Building Division is responsible for ensuring the public health, safety, and welfare in all private construction activities in the community. The Division reviews all building permit applications for proper licensure under the California Contractors Licensing Law and local ordinances, reviews all construction plans for compliance with state and local building regulations/standards, and provides building inspections of all permitted work under construction until completion. All personnel, operational costs, and administrative support costs are paid for under a “fee for service” structure with funds deposited to the City General Fund. The Division strives to provide professional, courteous and efficient customer service and assistance to the public and other Division personnel. Division personnel are encouraged to spend additional time with “Do it yourself” homeowners and business owners attempting construction projects or improvements without a contractor. Additional time is also encouraged to explain changing code requirements to Licensed Contractors who are often unaware of new or changing state requirements for construction. STRATEGIC GOALS:  Ensure staff obtains the necessary training and education for the implementation and enforcement of the latest California Building Codes.  Update Building Division forms and handouts to reflect current Building Code requirements.  Continue work on updating the Building Division section of the Economic and Community Department Policy and Procedure manual.  Continue with the in-house training program designed to inform Building Division personnel of changes in state laws affecting the California Building Codes, review correct application and interpretation of existing codes, and ensure uniform enforcement of all codes. FY 2014-15 PROGRAM HIGHLIGHTS:  Work with other departments and divisions to achieve goals established by the City Council and City Manager. The Building Division is an important component in the execution and completion of all construction projects, including redevelopment projects. The Building Division will strive to facilitate the construction process from ground breaking through the issuance of a Certificate of Occupancy in an expeditious manner.  Provide professional, courteous and efficient customer service at the public counter, in the field and on the telephone. 195 THIS PAGE INTENTIONALLY LEFT BLANK 196  Review all permit applications, plans and documents for completeness prior to plan check submittal.  Provide professional, courteous and efficient plan review and building inspection services for all residential and commercial projects throughout the City.  Verify all conditions of approval are complete and all required clearances are obtained prior to building permit issuance.  Provide Division representation at all pre-project and development review meetings.  Continue to work in unison with other City departments and divisions to achieve desired City of Azusa goals.  Remain active in professional organizations related to Building Code enforcement, including California Building Officials, International Code Council, and International Association of Electrical Inspectors. 197 Budget Division: ECONOMIC AND COMMUNITY DEVELOPMENT - BUILDING FY 13-14 FY 14-15 FY 13-14 FY 14-15 Revised Adopted Revised Adopted FY 13-14 FY 14-15 FY 13-14 FY 14-15 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Economic & Community Dev Director (a)0.35 0.35 $56,025 $56,025 Assistant Director of Community Dev (b)0.25 0.25 28,330 $28,330 Building Official 1.00 1.00 101,555 $102,755 Building Inspector 2.00 2.00 139,870 130,420 Building Technician 1.00 1.00 51,055 51,325 (a) .35 FTE Building, .30 FTE Business License (b) .50 FTE Planning, .25 FTE Comm. Improvement TOTAL 4.60 4.60 $376,835 $368,855 TOTAL 0 0 $0 $0 Full Time Positions Part Time Positions 198 BUDGET UNIT:1035620000 ECONOMIC AND COMMUNITY DEV - BUILDING DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12 12-13 13-14 14-15 VARIANCE PERSONNEL 6003 Salaries/Regular 274,230 331,760 376,835 368,855 (7,980) 6006 Salaries/Temp & Part Time - 675 - - 6012 Salaries/Comp-Time 6,470 9,915 - - - 6015 Salaries/Vacation 18,470 14,200 - - - 6024 Salaries/Sick Leave 11,400 8,485 - - - 6027 Salaries/Bereavement 1,975 - - - - 6033 Overtime Pay/Premium 1,245 3,045 - - - 6045 Salaries/Educational Incentive 1,450 1,815 1,815 1,815 - 6048 Salaries/Language Pay - 1,130 2,400 2,400 - 6063 Salaries/Jury Duty - 360 - - - 6069 Allowance/Vehicle - 1,715 1,595 1,595 - 6075 Vacation Pay-Off 5,817 28,095 - - - 6078 Sick Leave Pay-Off 1,490 - - - - 6101 PERS/Employee Contribution 22,095 27,560 26,845 26,290 (555) 6105 PERS/Employer Contribution 40,000 34,640 33,125 32,755 (370) 6109 PARS/Employer Contribution 7,620 12,525 13,315 13,405 90 6125 FICA/Employer Contrib/Med 5,190 6,470 6,580 6,505 (75) 6133 Retiree Health Benefits - 1,740 2,785 2,805 20 6140 Life Insurance Allocation 835 955 1,020 995 (25) 6155 Workers' Comp Allocation 12,605 14,760 15,310 14,995 (315) 6160 LTD Insurance Allocation 2,385 3,065 2,930 2,870 (60) 6165 Unemployment Allocation 340 390 460 455 (5) 6175 Benefits/Flex Plan 61,880 65,015 71,295 74,295 3,000 6180 Deferred Comp/Employer Paid 3,420 640 3,870 3,870 - PERSONNEL SUBTOTAL 478,917 568,955 560,180 553,905 (6,275) 199 Cost 1035620000 6220 $7,000 6230 $690 6235 $2,000 6435 $140,000 6493 $10,000 6509 $4,000 6572 $500 6551 $3,960 Training Schools - State mandated training for Building Inspectors and Building Official, and costs for certificate maintenance. Meetings & Conferences - International Code Council annual conference. This annual conference includes the Annual Business meeting, final code development hearings and a variety of education programs. Dues and Subscriptions - This account covers costs of membership dues for the International Association of Plumbing and Mechanical Officers (IAPMO), the International Code Council (ICC), California Building Officials (CALBO), and the International Association of Electrical Inspectors. Fuel and Oil - Fuel and oil costs for three vehicles operated by Building Division. Plan Checking - This account covers the costs of outside plan checking services. There are two plan check consultants used by the Building Division; Melad & Associates, and Willdan Engineering Services. The P.O. amount for Willdan Engineering Services is $50,000 and $25,000 for Melad & Associates. Publications - Purchase of code publications, engineering manuals, engineering software, interpretative and training manuals needed to properly enforce current codes. Outside Services & Repairs - This account funds the Iron Mountain file and plan storage and retrievals, and the Building Division's share of maintenance costs for copiers and fax equipment. Office Furniture & Equipment - A budget of $500 has been maintained for minor replacements and/or repair of equipment or furniture. ECONOMIC AND COMMUNITY DEVELOPMENT - BUILDING ACTIVITY DETAIL Account Number Description 200 BUDGET UNIT:1035620000 ECONOMIC AND COMMUNITY DEV - BUILDING DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12 12-13 13-14 14-15 VARIANCE OPERATIONS 6201 Uniforms & Laundry 660 690 900 900 - 6220 Training Schools 900 1,585 6,000 7,000 1,000 6230 Dues & Subscriptions 490 990 690 690 - 6235 Meetings & Conferences - 300 2,000 2,000 - 6240 Mileage Reimbursement 90 - - - - 6435 Plan Checking 72,885 192,255 100,000 140,000 40,000 6493 Outside Services & Repairs 5,205 5,350 5,500 10,000 4,500 6509 Publications/Other 520 495 4,000 4,000 - 6527 Supplies/Computer/Small Eq - 50 - 1,300 1,300 6530 Office Supplies 770 670 1,100 1,100 - 6539 Printing, Binding & Duplicating 725 1,295 1,500 1,200 (300) 6551 Fuel and Oil 3,275 2,610 3,960 3,960 - 6563 Supplies/Special 25 75 - - - 6569 Small Equipment - 400 1,350 1,350 - 6572 Office Furniture & Equipment - 495 500 500 - 6601 Advertising Expn - - - 1,200 1,200 6825 Maint & Repair / Vehicle 15 30 1,500 1,500 - 6845 Maint/Office Furniture 230 - - - - 6850 Lease Payments - 90 - 750 750 6915 Utilities/Telephone 885 1,020 1,500 1,500 - 7080 Refund 670 - - - - OPERATIONS SUBTOTAL 87,345 208,400 130,500 178,950 48,450 GENERAL FUND TOTAL: 566,262 777,355 690,680 732,855 42,175 201 THIS PAGE INTENTIONALLY LEFT BLANK 202 ECONOMIC AND COMMUNITY DEVELOPMENT COMMUNITY IMPROVEMENT DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Community Improvement Division conducted approximately 292 inspections and reports under the “Real Property Records Report Ordinance” annually and collects inspection fees under the program. The Division is also responsible for conducting annual inspections under the “Rental Inspection Ordinance” that deals with ongoing maintenance of approximately 5,914 rental units in the city, and collects registration and inspection fees under the program. The Division also handled approximately 1,030 reactive and proactive complaints last year pertaining to real property land uses, property maintenance, non-permitted construction, National Pollution Discharge Elimination System violations, State Housing laws, Health and Safety codes, Azusa Municipal Code and other code violations. The Division issued 597 administrative fines, and processed 1,120 administrative fines that were issued by Community Improvement, Azusa Police Department, Building Division, and San Gabriel Valley Humane. 340 Notice of Violation were letters processed and mailed to violators. Field inspectors removed over 667 illegally posted signs and have conducted field stops of 88 illegal vendors. The Division conducted 22 Public Nuisance hearings, issued 35 Stop Work orders and discovered 55 illegal garage conversions. The Division also oversaw the removal of 11,828 shopping carts from the public right away. The Division strives to provide professional, courteous and efficient customer service and assistance to the public and other Department personnel. In addition, staff is also encouraged to explain relevant ordinances, methods of corrections and changes to code requirements to property owners and business owners who are sometimes unaware of code violations and changes to ordinances. STRATEGIC GOALS:  Implement a Code Compliance program that reduces visible blight and unsafe living conditions by eliminating 2,500 code violations throughout the City.  Inspect a minimum of 500 single and multi-family rental properties.  Continue to update the Community Improvement web page so it provides a broader scope of services and information regarding the division activities, along with a variety of links and forms. 203 THIS PAGE INTENTIONALLY LEFT BLANK 204 Update Community Improvement materials and informational brochures to better assist and serve property owners, tenants and the business community. Continue to respond to complaints within 24 hours or to a maximum of 48 hours depending on the severity of complaint. Continue organized professional training for Division Staff. Continue ongoing and interactive training of Field Staff with an emphasis on quality customer service and educating the public. Continue to update the Division’s Policy and Procedure manual. Continue to improve our procedure process as a division. FY 2014-15 PROGRAM HIGHLIGHTS: Community Improvement Inspector - Community Development Block Grants (CDBG) will continue inspecting the targeted low-to-moderate income areas in the community. The CDBG inspector will also work on the Rental Inspection Program, Real Property Records Inspections and respond to complaints and work proactively within the low-to-moderate income areas. The full-time Community Improvement Inspector will focus on the Rental Inspection Program, Real Property Records Report and complaints, both proactive and reactive within all areas of the City. Work with other departments and divisions to achieve goals established by the City Council and City Manager. Provide professional, courteous and efficient customer service at the public counter, on the telephone and in the field. Remain active in professional organizations related to Code Enforcement, including California Association of Code Enforcement Officers, Community Officers Resource Exchange, and American Association of Code Enforcement. Expand rental housing inspections utilizing the new position adopted in the FY 2014-15 budget. . 205 Budget Division: ECONOMIC AND COMMUNITY DEV. - COMMUNITY IMPROVEMENT FY 13-14 FY 14-15 FY 13-14 FY 14-15 Revised Adopted Revised Adopted FY 13-14 FY 14-15 FY 13-14 FY 14-15 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Economic & Community Dev Director (a)0.300 0.300 $48,025 $48,025 Assistant Director of Community Dev (b)0.250 0.250 28,330 $28,330 Community Improvement Supervisor (c)0.818 0.840 60,070 $61,685 Community Improvement Inspector 1.000 1.000 57,970 $57,970 Development Services Assistant 1.000 1.000 61,675 61,675 (a) .35 FTE Planning, .35 FTE Building (b) .50 FTE Planning, .25 FTE Building (c) FY 13-14: .182 FTE CDBG; FY 14-15: .16 FTE CDBG TOTAL 3.368 3.390 $256,070 $257,685 TOTAL 0 0 $0 $0 Full Time Positions Part Time Positions 206 BUDGET UNIT:1035643000 ECON & COMM DEV - COMM IMPROVEMENT DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12 12-13 13-14 14-15 VARIANCE PERSONNEL 6003 Salaries/Regular 212,490 223,410 256,070 257,685 1,615 6012 Salaries/Comp-Time 4,455 2,795 --- 6015 Salaries/Vacation 17,315 15,275 --- 6024 Salaries/Sick Leave 19,565 8,705 --- 6027 Salaries/Bereavement 940 ---- 6033 Overtime Pay/Premium 35 ---- 6045 Salaries/Education - 365 365 365 - 6048 Salaries/Language Pay 2,400 2,400 2,400 2,400 - 6069 Allowance/Vehicle - 1,470 1,370 1,370 - 6075 Vacation Pay-Off 5,195 11,825 --- 6078 Sick Leave Pay-Off 1,020 ---- 6101 PERS/Employee Contribution 18,100 18,650 19,200 18,375 (825) 6105 PERS/Employer Contribution 32,765 23,370 23,680 22,910 (770) 6109 PARS/Employer -4,430 7,080 6,210 (870) 6125 FICA/Employer Contrib/Med 3,995 3,985 4,765 4,590 (175) 6133 Retiree Health Premium Reimb 2,260 4,480 4,185 4,200 15 6140 Life Insurance Allocation 685 655 725 695 (30) 6155 Workers' Comp Allocation 10,285 13,395 10,945 14,205 3,260 6160 LTD Insurance Allocation 1,930 2,150 2,095 2,005 (90) 6165 Unemployment Allocation 260 330 335 440 105 6175 Benefits/Flex Plan 62,015 51,825 55,040 54,755 (285) 6180 Deferred Comp/Employer Paid 2,160 490 2,070 1,985 (85) PERSONNEL SUBTOTAL 397,870 390,005 390,325 392,190 1,865 207 Cost 1035643000 6201 $630 6215 $500 6230 $375 6235 $2,480 6301 $30,000 6485 $10,000 6493 $24,000 6518 $11,000 6530 $2,500 6551 $3,500Fuel and Oil - Fuel costs Postage - Notice of Administrative penalties and public nuisance abatement mailings resulting from field activities of Community Improvement, Azusa Police Department, Building and San Gabriel Valley Humane. Office Supplies - Binders, paper, tabs, toner, etc. Public Nuisance Abatement - Reflects ongoing public nuisance abatement and assistance with hardship cases regarding blight, health and safety concerns, and the increased number of foreclosed/vacant housing throughout the community. Outside Services & Repairs - Public nuisance hearing officer, Data Quick on-line service, and the increase cost of the Shopping Cart Retrieval Program. Uniforms - For purchase of uniform shirts and boots for field personnel as allowed by the employees' Memorandum of Understanding (MOU). Legal Fees - Public nuisance activity requiring legal services, consultations and current legal service for ongoing cases. Tuition Reimbursement - As allowed by the employees' MOU, one staff member plans on attending college courses that will advance job-related skills. Dues & Subscriptions - Staff memberships in the California Association of Code Enforcement Officers and the America Association of Code Enforcement. ECONOMIC AND COMMUNITY DEVELOPMENT - COMMUNITY IMPROVEMENT ACTIVITY DETAIL Account Number Description Meetings & Conferences - University of California Code Enforcement seminars, California Association of Code Enforcement Certificate training, Annual Seminar, and continuing education training is budgeted to give formal training to existing staff members. 208 BUDGET UNIT:1035643000 ECON & COMM DEV - COMM IMPROVEMENT DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12 12-13 13-14 14-15 VARIANCE OPERATIONS 6201 Uniforms & Laundry 690 475 630 630 - 6215 Tuition Reimbursement 375 -1,500 500 (1,000) 6220 Training School - 130 --- 6230 Dues & Subscriptions 350 75 300 375 75 6235 Meetings & Conferences 210 405 2,480 2,480 - 6253 Licenses/Certification 180 ---- 6301 Legal Fees 7,890 7,780 10,000 30,000 20,000 6485 Public Nuisance Abatement 6,700 2,615 10,000 10,000 - 6493 Outside Services & Repairs 14,465 8,775 46,500 24,000 (22,500) 6509 Publications/Other --100 100 - 6518 Postage 11,220 9,160 12,000 11,000 (1,000) 6527 Supplies/Computer/Small Eq - 155 --- 6530 Office Supplies 1,145 1,235 2,500 2,500 - 6539 Printing, Binding & Duplicating 125 445 400 400 - 6551 Fuel and Oil 3,065 2,530 3,500 3,500 - 6563 Supplies/Special 55 110 300 300 - 6569 Small Equipment 370 1,015 2,000 2,000 - 6572 Office Furniture & Equipm -205 --- 6620 Recordation Expense - 15 --- 6650 Rehabilitation Costs -1,350 --- 6825 Maint & Repair / Vehicle 825 85 2,500 2,500 - 6845 Maint/Office Furniture 230 ---- 6850 Lease Payments -90 -400 400 6915 Utilities/Telephone 810 840 3,360 3,360 - 7080 Refund 2,865 -2,500 2,500 - OPERATIONS SUBTOTAL 51,570 37,490 100,570 96,545 (4,025) GENERAL FUND TOTAL: 449,440 427,495 490,895 488,735 (2,160) 209 THIS PAGE INTENTIONALLY LEFT BLANK 210 ECONOMIC AND COMMUNITY DEVELOPMENT BUSINESS LICENSE DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Business License Division implements and enforces the licensing and taxation provisions of the Azusa Municipal Code and deals with approximately 5,500 businesses annually. Permits and regulates the annual Fireworks Stands operated by Azusa non-profits, and is responsible for the collection of unpaid civil fines. The Division collects annually approximately $3.8 Million in monthly, quarterly, and annual General Fund tax payments. All personnel, operational costs, and administrative support costs are almost entirely paid for under a “fee for service” structure with funds deposited to the City General Fund. STRATEGIC GOALS:  Integrate with the Economic & Community Development Department, expanding on ways that business processes can be coordinated across the department.  Continue efforts to improve efficiency and coordination with county and state agencies to collect unpaid debts to the city. FY 2014-15 PROGRAM HIGHLIGHTS:  Business License Division staff will be conducting both routine and targeted audits to recover escaped revenue. 211 Budget Division: ECONOMIC AND COMMUNITY DEV. - BUSINESS LICENSE FY 13-14 FY 14-15 FY 13-14 FY 14-15 Revised Adopted Revised Adopted FY 13-14 FY 14-15 FY 13-14 FY 14-15 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Revenue Supervisor 1.00 1.00 $75,415 $75,415 Field Enf. Officer 1,664 0.00 $44,695 $0 Account Specialist III(a)0.75 0.00 44,390 0 Development Services Assistant 0.00 1.00 0 53,610 Field Enf. Officer 0.00 1.00 0 57,970 (a) FY13-14 : .25 FTE Finance/Accounting TOTAL 1.75 3.00 $119,805 $186,995 TOTAL 1,664 0 $44,695 $0 Full Time Positions Part Time Positions 212 BUDGET UNIT:1035630000 ECON & COMM DEV - BUSINESS LICENSE DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12* 12-13*13-14 14-15 VARIANCE PERSONNEL 6003 Salaries/Regular 136,760 119,250 119,805 186,995 67,190 6006 Salaries/Temp & Part-Time 43,875 45,610 44,695 - (44,695) 6012 Salaries/Comp-Time 165 - - - - 6015 Salaries/Vacation 9,010 15,385 - - - 6024 Salaries/Sick Leave 2,715 1,875 - - - 6048 Salaries/Language Pay 635 1,200 900 - (900) 6063 Salaries/Jury Duty 140 - - - - 6075 Vacation Pay-Off 2,470 - - - - 6078 Sick Leave Pay-Off 480 - - - - 6101 PERS/Employee Contribution 13,640 11,125 11,665 13,175 1,510 6105 PERS/Employer Contribution 24,710 17,880 14,395 16,335 1,940 6125 FICA/Employer Contrib/Med 3,170 2,890 2,790 3,415 625 6133 Retiree Health Premium Reimb 1,340 1,375 1,390 1,390 - 6140 Life Insurance Allocation 400 365 320 500 180 6155 Workers' Comp Allocation 7,735 7,335 6,615 7,480 865 6160 LTD Insurance Allocation 1,130 1,020 930 1,455 525 6165 Unemployment Allocation 190 160 195 235 40 6175 Benefits/Flex Plan 35,820 31,070 27,025 48,455 21,430 6180 Deferred Comp/Employer Paid 1,245 90 945 1,620 675 PERSONNEL SUBTOTAL 285,630 256,630 231,670 281,055 49,385 213 Cost 1035630000 6230 $150 6235 $750 6315 $1,000 6399 $1,800 6493 $1,500 6518 $100 6530 Office Supplies - Toner cartridges, envelopes and miscellaneous stationery $1,850 6539 Printing, Binding & Duplicating - Business License forms and shared cost of citation books $800 6551 Fuel & Oil - Operating expenses for City vehicles; previously funded with Community Development funds $1,750 6563 Supplies/Special - Miscellaneous expenses $500 6825 Maintenance Repair/Vehicles - Maintenance and repair of city vehicle $500 6850 Lease Payments - Lease payments for Bizhub and Neopost machines $1,700 6915 $1,000 7009 $16,000 7080 $1,500Refund - Audit refunds FINANCE - BUSINESS LICENSE ACTIVITY DETAIL Account Number Description Dues & Subscriptions - California Municipal Revenue & Tax Association Dues Professional Services/Oth - This account will help fund a new permitting and records system. Meetings & Conferences - California Municipal Revenue & Tax Association annual conference and meetings Accounting/Auditing Services - Outside audit services Utilities/Telephone - Utilities and telephone costs Outside Services & Repairs - Miscellaneous outside services, including credit card processing costs Postage - Registered mail for fines as necessary Bank Charges - Online payment costs 214 BUDGET UNIT:1035630000 ECON & COMM DEV - BUSINESS LICENSE DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12* 12-13*13-14 14-15 VARIANCE OPERATIONS 6225 Training Materials 285 - - - - 6230 Dues & Subscriptions 50 75 150 150 - 6235 Meetings & Conferences 165 160 750 750 - 6301 Legal Fees 37,225 3,690 - - - 6315 Accounting/Auditing Services 1,150 720 1,000 1,000 - 6399 Professional Services/Oth - (2,037) - 1,800 1,800 6415 Computer Software Support - 500 - - - 6493 Outside Services & Repairs 1,270 310 1,500 1,500 - 6518 Postage - - 100 100 - 6521 Messenger Service 160 - - 150 150 6530 Office Supplies 2,030 2,565 2,000 1,850 (150) 6536 Supplies/Reprographics - 90 - - - 6539 Printing, Binding & Duplicating 1,780 715 1,200 800 (400) 6551 Fuel and Oil 1,625 1,305 1,750 1,750 - 6563 Supplies/Special 235 375 500 500 - 6605 Filing Costs - - 50 50 - 6815 Maintenance & Repair/Building - - 100 100 - 6825 Maint & Repair / Vehicle 760 195 500 500 - 6850 Lease Payments 1,430 1,710 2,700 1,700 (1,000) 6915 Utilities/Telephone 1,415 1,355 1,500 1,000 (500) 7009 Bank Service Charge 19,120 20,365 16,000 16,000 - 7080 Refund 2,675 - 1,500 1,500 - OPERATIONS SUBTOTAL 71,375 32,093 31,300 31,200 (100) GENERAL FUND TOTAL: 357,005 288,723 262,970 312,255 49,285 *Coded under #1045630000 215 THIS PAGE INTENTIONALLY LEFT BLANK 216 ECONOMIC AND COMMUNITY DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The primary objective of the CDBG program is the development of viable urban communities by providing decent housing and a suitable living environment, and expanding economic opportunities, principally for persons of low- and-moderate income. CDBG-eligible activities must address at least one of the following national objectives:  The activity must benefit low and moderate income persons;  The activity must aid in the prevention or elimination of slums or urban blight; or  The activity must meet an urgent need posing a threat to health and welfare. This Division provides federal grants for new and continuing programs approved annually by City Council and serving the low income resident community. STRATEGIC GOALS:  Implement public service and housing programs benefiting low-to-moderate income Azusa homeowners, youths, and senior residents.  Implement capital improvement projects benefiting low-to-moderate income Azusa residents. FY 2014-15 PROGRAM HIGHLIGHTS: On January 6, 2014, City Council approved the following programs for FY 2014-15:  Gladstone Park Backstop and Fencing: $147,430 o Administrative Cost: $ 29,485  Single Family Housing Rehabilitation Program: $194,400 217 THIS PAGE INTENTIONALLY LEFT BLANK 218  Code Enforcement Program: $86,310 o Administrative Cost: $ 17,260  Sidewalk and ADA Improvements: $201,975 o Administrative Cost: $ 40,395  After School Program: $33,985  Homework House: $10,000  Senior Nutrition Site Manager: $10,000  Senior Referral & Case Management: $10,000 219 Budget Division: ECONOMIC AND COMMUNITY DEVELOPMENT - CDBG FY 13-14 FY 14-15 FY 13-14 FY 14-15 Revised Adopted Revised Adopted FY 13-14 FY 14-15 FY 13-14 FY 14-15 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Community Improvement Inspector 1.000 1.000 57,970 57,970 Site Manager 541 478 $8,195 $7,250 Senior Management Analyst(a)0.000 0.300 7,610 22,830 Recreation Staff 2,336 2,517 32,095 30,175 Community Improvement Supervisor (b)0.182 0.160 19,350 11,750 (a) .65 FTE Streets and Sidewalk Maintenance, .05 FTE Prop C (b) FY 13/14: 0.818 FTE Comm Imp; FY 14/15: 0.84 FTE Comm Imp TOTAL 1.182 1.460 $84,930 $92,550 TOTAL 2,877 2,995 $40,290 $37,425 Full Time Positions Part Time Positions 220 BUDGET UNIT:1835910000 ECON & COMM DEV - CDBG DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12 12-13 13-14 14-15 VARIANCE PERSONNEL 6003 Salaries/Regular 73,415 72,490 84,930 92,550 7,620 6006 Salaries/Temp & Part-Time 46,170 36,650 40,290 37,425 (2,865) 6012 Salaries/Comp-Time 1,085 1,435 -- - 6015 Salaries/Vacation 3,705 5,860 -- - 6024 Salaries/Sick Leave 2,410 2,180 -- - 6045 Salaries/Education 20 --- - 6048 Salaries/Language Pay 715 405 650 1,085 435 6069 Allowance/Vehicle - -275 - (275) 6101 PERS/Employee Contribution 7,510 6,395 6,940 7,185 245 6105 PERS/Employer Contribution 13,570 9,780 8,540 8,995 455 6109 PARS/Employer 1,735 570 2,180 2,825 645 6125 FICA/Employer Contrib/Med 2,155 1,950 2,190 2,245 55 6140 Life Insurance Allocation 220 220 235 250 15 6155 Workers' Comp Allocation 5,145 -5,175 4,640 (535) 6160 LTD Insurance Allocation 630 635 685 720 35 6165 Unemployment Allocation 145 -155 - (155) 6175 Benefits/Flex Plan 20,965 20,205 21,670 23,580 1,910 6180 Deferred Comp/Employer Paid 930 45 965 1,165 200 PERSONNEL SUBTOTAL 180,525 158,820 174,880 182,665 7,785 221 Cost 1835910000 6000-6199 $182,665 6345 $32,400 6493 $20,000 6650 $162,000 7120 $176,915 7170 $207,260 Salaries & Benefits - Funding approved for salaries & benefits by project as follows: Sidewalk Administration $35,110; D96037 After School Program $33,985; D60434 Sr. Nutrition Site Mgr. $10,000; and D60862 Code Enforcement Program $103,570. ECONOMIC AND COMMUNITY DEVELOPMENT - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ACTIVITY DETAIL Account Number Description Highway/Streets - Funding for Sidewalk Improvement Outside Services & Repairs - Funds CDBG-approved programs as follows: D96034 Sr. Referral & Case Management $10,000, and D00032 Homework House $10,000. Rehabilitation Costs - Funding approved for approximately 22 single housing rehabilitation grants up to $9,000 each. Program Consultants - Funding of consultant services for the Single Family Housing Rehabilitation Program. Construction - Funding for Gladstone Park backstop and fencing project. 222 BUDGET UNIT:1835910000 ECON & COMM DEV - CDBG DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12 12-13 13-14 14-15 VARIANCE OPERATIONS 6345 Program Consultants 30,600 34,865 30,600 32,400 1,800 6493 Outside Services & Repairs 20,000 19,995 20,000 20,000 - 6650 Rehabilitation Costs 151,625 180,785 153,805 162,000 8,195 OPERATIONS SUBTOTAL 202,225 235,645 204,405 214,400 9,995 CAPITAL OUTLAY 7120 Construction Improvements - --176,915 176,915 7130 Structures/Other 204,820 -149,000 - (149,000) 7170 Highways/Streets - --207,260 207,260 CAPITAL OUTLAY SUBTOTAL 204,820 -149,000 384,175 384,175 CDBG FUND TOTAL: 587,570 394,465 528,285 781,240 252,955 223 THIS PAGE INTENTIONALLY LEFT BLANK 224