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Home My WebLink About12. Recreation and Family Services-FY1415_1_201409081106598845RECREATION AND FAMILY SERVICES Recreation Parks Maintenance Senior Programs Woman’s Club Senior Nutrition 225 RECREATION AND FAMILY SERVICES RECREATION DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: Recreation is a division of the Recreation and Family Services Department responsible for a variety of activities and programs designed to meet the communities’ recreation needs. The division’s ongoing responsibilities include: adult and youth community classes, adult and youth sports, aquatics, after school playgrounds and numerous special events throughout the year. The Recreation Division also assists other city departments in the planning, set up and staff support for their community special events. FY 2013-14 PROGRAM HIGHLIGHTS:  Completed recognition for 2012 Pony Baseball success on 1st base bleacher at Field of Dreams at Gladstone Park. Coordinated with artist Ralph Valencia. Completed by 3/1/13 (Used 2013 Casino Night Funding).  Incorporated Dr. Phil (DJ) and orchestrated looped announcements for Egg Hunt in 2013 and cover cost thru sponsorship.  Re-upped Jersey Mike’s in 2013 Gym Ad Campaign and solicited $500 in new sponsorships from other vendors  Brought back Hoopshoot contest.  Offered Adult Men’s and or Co-ed Indoor Soccer (Futsal) League(s) on Sunday evenings in Winter/Spring 2013  Employed Glendora Police Explorer Group to assist on policing 2013 Egg Hunt  Increased KCF revenues by 10% in 2012-13, utilizing new committee members (Montes, Garcia and Barbosa)  Corrected Public Address shortcomings in an effort to match resources necessary to meet demands of particular events.  Successfully transitioned to Office of President of SCMAF/San Gabriel Valley (Adrian Martinez), expanded historical support of city in SCMAF, but not at the compromise of everyday activities and responsibilities here at home. “Charity starts at home.”  Continued to push envelope on all department technological marketing efforts and coordinated all work accordingly. (Web Page, Face Book, Reader Board, Marquee, etc..  Sold out KCF Golf Tournament (144 players)  Coordinated Korporate Kardboard Kayak II utilizing Waste Management as an anchor sponsor and incorporated recyclable materials in theme and construction.  Expanded class offering in Aqua Zumba in 2013.  Developed site supervisory plan for “Sharfin” utilizing assistance from Jaime Prado in GIS and forwarded to Bernie Franklin at L.A. County by 6/1/13  Coordinated marketing effort to increase exposure and in turn rental opportunities for private pool parties, highlighting new 2012 amenities (tiki bar, sharfin) in publicity campaign.  Worked with Rosa and AYP to implement new monitoring system of waivers for Shopping for Kids Funds  Explored alternatives to raise opportunities of Dolphin Swim Team which currently features a Novice Team Philosophy  Continued secession planning efforts to afford seamless transition of Department in retirement (estimated July 1, 2017) 226  Continued to push for Department Personnel enhancements despite long-odds and shrinking resources.  Completed all CIP Projects minimizing change orders or cost increases to no more than 10% of total project.  Reached $20,000 in Gym Ad Campaign contributions in FY 2012-13  Coordinated makeover of rooms #10 and #11 at Memorial Park Recreation Center in an effort to make Fee and Charge classrooms more aesthetically pleasing. Worked with Roy Chavez on incorporating project into park of the month effort.  Recruited additional sponsorship to insure that Winter Family Fiesta is a scratch event. (i.e. American Christian Credit Union- Glendora Snow Day Sponsor, return of Vulcan or Azusa Rotary)  Re-tooled popular Zumba Program to add new life to program including adding a Boot Camp theme.  Researched cost of “Tent City” for City Hall Special Events and secured fund raising to implement in both Winter Fiesta and Cinco de Mayo Programs in 2013.  Executed 2nd Five Year Lease of former Armory with DGS of Sacramento and began (C.I.P.) wish list to offset rent in 2019 lease.  Successfully integrated Sky Hawks into Fee and Charge Class offering Recreation program participation continues to grow. Consequently, revenues have increased due to more residents taking advantage of what the Recreation Division has to offer as they see the quality of programs and the benefits of those programs. This increase in revenue allows us to continually reinvest in these programs and further enhance them. FY 2014-15 STRATEGIC GOALS:  Keep 2013-14 account #6625 at $80,000 cap  Renew $5,000 Sponsorship Program with Jersey Mike’s (3rd Annual) and Chick Fil-A (2nd Annual)  Secure ELS for 2014 KCF and AYP BBQ, and approach mariachi group for sponsorship opportunities as well.  Brand all Recreation Programming with “65 years at MPK” logo (all letters, flyers, posters, brochures)  Re-invent Summer Basketball Banquet with higher dress expectations and add speaker series in an effort to increase attendance  Increase 2013-14 Adult Sports Revenue by 10% over FY 2012-13  Fund Raise to purchase new windscreen at Memorial Park (MPK-NW) prior to start of 2014 Summer Adult Baseball Season  Work with Marc to explore adding bingo to AYP BBQ and coordinate program accordingly  Add “The Answer” to the slate of musicians at 2014 L&W Summer Concert Series  Increase KCF revenues by 5% in 2014  Sell out KCF Tournament once again at (144) players  Market Track & Field Program to new Principals with goal of having (10) Elementary Schools participate in 2014  Alter Trunk or Treat Marketing Materials to make more “Kid/Car Friendly” and recruit new sponsor(s) to offset costs  Increase day of event registration fee for Trunk or Treat to $20 (pre-registration remains $15)  Utilize banner poles on Azusa and Foothill Ave. (former Farmers Market site) for special event marketing  Purchase inventory of life vests (assorted youth and adult sizes) for Aqua Trike use and lane lines for pool with APU subsidy  Develop, implement and coordinate 2014 “Spring Training” Swim Team Program at Aquatics Center (Goal (40) swimmers), and lose connotation of “novice” to swim team program immediately.  Brand all aquatics programming with “20th Year” Celebration of Slauson Park Aquatics Center (flyers, letters, posters, brochures) and feature “$0.20 cent swim Sunday’s” as a one time community gift  Conduct 20th Anniversary Celebration and Staff Reunion outreach for Summer Splash Saturday June 7th, 2014 227 THIS PAGE INTENTIONALLY LEFT BLANK 228  Coordinate re-plastering of large pool, (schedule for Xmas break in 2014)  Coordinate Spring Bingo Fund Raiser for Swim Team at NRC (Goal $1,500) (Date TBA)  Implement Aqua Trikes into 2014 Swim Lessons “Safety Day” Program  Secure concessionaire once again ($1500) in 2014  Recruit 12-16 teams for the Azusa Dolphin 500 Aqua Trike Fund Raiser in 2014  Continue to push for Department Personnel enhancements despite long-odds and shrinking resources.  Complete all CIP Projects, minimizing change orders or cost increases to no more than 10% of total project.  Reach $22,000 in Gym Ad Campaign contributions in FY 2013-14  Reach $18,000 in shelter rentals in FY 2013-14  Additional goals as provided by City Manager, as available 229 Budget Division: RECREATION AND FAMILY SERVICES - RECREATION FY 14-15FY 13-14 FY 14-15 FY 13-14 FY 14-15 Revised Adopted Revised Adopted FY 13-14 FY 14-15 FY 13-14 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Director of Recreation & Family Serv (a)1.00 0.90 $142,910 $128,620 Pool Manager 699.92 700 12,825 12,825 Recreation Superintendent 1.00 1.00 85,205 85,205 Asst Rec Leader 11148.8 11,149 124,145 124,295 Senior Office Specialist 1.00 1.00 51,430 51,430 Instructor Guard 5720.00 5,720 74,735 73,835 Recreation Supervisor(b)0.05 0.05 3,650 3,650 Lifeguard 3120.00 3,120 36,390 36,410 Recreation Coordinator 1.00 1.00 48,365 48,365 Asst Pool Manager 480.48 480 7,290 7,290 Recreation Aide 2631.2 2,631 25,600 28,785 Recreation Leader 11960 11,960 164,445 164,445 Sr Rec Leader 910 910 17,700 17,700 (a) .10 FTE Rosedale Sr Instruc Guard 478.4 478 6,580 6,580 (b) .45 FTE Senior Activities, .45 FTE Senior Nutrition, .05 FTE Woman's Club TOTAL 4.05 3.95 $331,560 $317,270 TOTAL 37,149 37,149 $469,710 $472,165 Full Time Positions Part Time Positions 230 BUDGET UNIT:1025410000 RECREATION & FAMILY SERV - RECREATION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12 12-13 13-14 14-15 VARIANCE PERSONNEL 6003 Salaries/Regular 361,595 304,015 331,560 317,270 (14,290) 6006 Salaries/Temp & Part-Time 485,370 476,015 469,710 472,165 2,455 6012 Salaries/Comp-Time 6,225 4,170 - - - 6015 Salaries/Vacation 13,235 9,685 - - - 6024 Salaries/Sick Leave 8,295 7,460 - - - 6027 Salaries/Bereavement - 1,855 - - - 6033 Overtime Pay/Premium 205 80 - - - 6048 Salaries/Language Pay 5,535 4,925 2,400 4,300 1,900 6060 Special Event Pay 1,810 2,010 - - - 6069 Allowance/Vehicle 5,400 4,900 4,560 4,105 (455) 6075 Vacation Pay-Off 33,985 - - - - 6078 Sick Leave Pay-Off 1,535 - - - - 6101 PERS/Employee Contribution 44,500 31,510 45,780 44,915 (865) 6105 PERS/Employer Contribution 83,840 60,570 50,445 50,455 10 6109 PARS/Employer 20,590 22,555 23,255 22,525 (730) 6125 FICA/Employer Contrib/Med 9,720 8,340 10,260 10,360 100 6133 Retiree Health Premium Reimb 2,680 2,750 2,785 2,795 10 6140 Life Insurance Allocation 1,000 840 900 865 (35) 6155 Workers' Comp Allocation 35,305 33,495 32,305 33,110 805 6160 LTD Insurance Allocation 3,290 3,000 2,580 2,470 (110) 6165 Unemployment Allocation 905 800 835 860 25 6175 Benefits/Flex Plan 80,030 64,295 63,255 63,795 540 6179 Affordable Care Act Penalty - - 7,275 7,275 - 6180 Deferred Comp/Employer Paid 4,885 1,035 2,905 2,905 - PERSONNEL SUBTOTAL 1,209,935 1,044,305 1,050,810 1,040,170 (10,640) 231 Cost 1025410000 6201 $4,000 6220 $1,000 6230 $3,000 6235 $1,000 6440 $36,000 6493 $65,000 6563 Supplies/Special - Pool supplies and miscellaneous $20,000 6569 Small Equipment - Minor pool equipment $3,000 6625 $81,000 6899 $1,000 Outside Services & Repairs - Pool maintenance, youth banquets, Golden Days, day camp trips, pool commercial maint. services Repairs and Maintenance - New L.A. County Maintenance Agreement Assessments (NEW) Training Schools - School of Pool Operators Meeting/Conferences - CPRS Conference $700; Aquatics Conference $300 Dues and Subscriptions - Professional association dues: California Park and Recreation Society (CPRS), Southern California Municipal Athletic Federation (SCMAF), State Boards and Commissions Program Expense - Team and staff uniforms; program T-shirts; day camp materials, supplies and crafts; program signs and banners; event materials, supplies and setup costs; field trip expenses; trophies; miscellaneous program costs Class Instruction Fees - Contractor fees for all youth and adult classes, including Zumba (estimate $24,000) Uniforms and Laundry - Staff Uniform $2,000;Office and Recreation Center carpets and mats $2,000. RECREATION AND FAMILY SERVICES - RECREATION ACTIVITY DETAIL Account Number Description 232 BUDGET UNIT:1025410000 RECREATION & FAMILY SERV - RECREATION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12 12-13 13-14 14-15 VARIANCE OPERATIONS 6201 Uniforms & Laundry 3,325 2,995 3,800 4,000 200 6220 Training Schools 795 655 1,000 1,000 - 6230 Dues & Subscriptions 2,230 2,395 2,600 3,000 400 6235 Meetings and Conferences 385 920 1,000 1,000 - 6240 Mileage Reimbursement 475 60 - - - 6405 Commission Meetings Expense 3,185 2,075 2,500 2,500 - 6440 Class Instruction Fees 47,035 44,100 36,000 36,000 - 6445 Officiating Fees 16,465 17,890 12,000 18,000 6,000 6493 Outside Services & Repairs 57,790 76,080 43,000 65,000 22,000 6530 Office Supplies 8,985 5,200 6,500 6,000 (500) 6539 Printing, Binding & Duplicating 10,645 2,145 9,000 3,000 (6,000) 6551 Fuel and Oil - 215 1,000 500 (500) 6554 Supplies/Custodial & Cleaning 4,475 760 4,000 3,000 (1,000) 6563 Supplies/Special 17,070 19,240 20,000 20,000 - 6569 Small Equipment 160 2,160 1,500 3,000 1,500 6601 Advertising Expense 8,555 11,645 12,130 12,000 (130) 6602 Concerts 10,750 10,820 15,000 15,000 - 6625 Program Expense 78,275 99,895 80,400 81,000 600 6805 Maintenance/Land Improvement 425 - - - - 6825 Maint & Repair / Vehicle - - 500 500 - 6835 Maint & Repair/Equipment 9,060 7,450 5,600 5,500 (100) 6899 Repairs and Maintenance - - 1,000 1,000 - 6910 Utilities/Natural Gas 14,865 21,770 18,000 18,000 - 6915 Utilities/Telephone 7,415 6,490 8,400 8,000 (400) 7009 Bank Service Charge 460 965 - - - 7050 Donations/Contribution - 260 - - - 7080 Refund 4,075 - 3,000 1,000 (2,000) OPERATIONS SUBTOTAL 306,900 336,185 287,930 308,000 20,070 GENERAL FUND TOTAL: 1,516,835 1,380,490 1,338,740 1,348,170 9,430 233 THIS PAGE INTENTIONALLY LEFT BLANK 234 RECREATION AND FAMILY SERVICES PARKS MAINTENANCE DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Parks Division is a division of the Recreation and Family Services Department responsible for the overall maintenance of 64.76 acres of park land which includes 41.34 acres of turf area. Responsible for the supervision of 4.5 miles of center medians under a landscape maintenance contract, as well as the maintenance of the City’s Urban Forest Program which features approximately 12,000 trees. The division is also responsible for project management in all of the departments’ park improvements. FY 2013-14 PROGRAM HIGHLIGHTS:  Completed monument installation in median island on west end of Foothill at Costco and on east end of Azusa at Marie Callendars.  Completed shelter lighting projects at Rancho Park (RPK), Zatecas Park (ZPK) and Alisal Park (APK).  Constructed playground at Edwards Park.  Completed restroom makeover project in Memorial Park (MPK) staff office.  Coordinated completion of Aquatic Center restroom and locker room makeover. (Part I)  Completed Gladstone Park (GPK) Infield Refurbishing 3/1/13.  Implemented New Park Maintenance/Custodial Program.  Explored funding opportunities for NPK Walking Path Extension Project.  Completed NPK Disc Golf Course Basket Replacement Project  Coordinated and supervised 2013 Mormon Helping Hands Project.  Obtained Tree City USA Distinction for 11th consecutive year.  Secured Christmas tree and funding for 2013 Arbor Day planting on west lawn at City Hall.  Replaced all plexi-glass on walking path kiosks and on tee signs at Disc Golf Course.  Inventoried all trees in Rosedale in collaboration with WCA.  Completed all CIP Projects minimizing change orders or cost increases to no more than 10% of total project.  Installed remaining culture stone at Gladstone Park (GPK)  Coordinated playground surface material changeout at Veteran Freedom Park (VPK), Memorial Park (MPK), and Pioneer Park (PPK) with fibar wood chips  Continued to implement the “Root Barrier” policy to insure future protection of the City’s infrastructure  Replaced pool covers at Slauson Park Aquatics Center  Completed Gladstone Park Field of Dreams makeover  Replaced pool heater at Slauson Park Aquatics Center  Completed Memorial Park Dance Floor Concrete Project  Added Vista Point bench and receptacle to Rancho Park to Pioneer Park Walking Path.  Received $289,000 Grant from L.A. County for park improvements. 235 THIS PAGE INTENTIONALLY LEFT BLANK 236 FY 2014-15 STRATEGIC GOALS:  Add new park directional signs to all new parks  Develop cartoon fold out map with all Park and Recreation Facilities  Coordinate 2014 Mormon Helping Hands Project  Serve as Project Manager for North Side Park (NPK) Walking Path Project  Repair or augment existing grills, if funding is applicable  Schedule and complete all necessary repairs to John Deere back hoe  Complete Restroom Makeover Project (men’s and women’s) in south hallway of MPK Recreation Center  Add scorer’s booth brick façade (Camden yards) to Field of Dreams at Gladstone Park  Complete CDBG Fencing Project at Gladstone Park (GPK), if funding is applicable  Install 20th Anniversary double dolphin bronze sculpture at Aquatics Center and repair Shar-fin slide in zero depth pool  Replace restroom at Zacatecas Park  Assist in coordination of re-plastering of large pool (schedule for Xmas break in 2014)  Complete all CIP Projects, minimizing change orders or cost increases to no more than 10% of total project. 237 Budget Division: RECREATION AND FAMILY SERVICES - PARKS MAINTENANCE FY 13-14 FY 14-15 FY 13-14 FY 14-15 Revised Adopted Revised Adopted FY 13-14 FY 14-15 FY 13-14 FY 14-15 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Parks Maintenance Superintendent (a)0.70 0.70 $61,325 $61,325 Asst. Parks Maint Wrkr I 6,448 6,448 $109,805 $110,940 Parks Maintenance Worker III 4.00 5.00 243,700 302,375 Parks Maintenance Worker II 1.00 0.00 52,855 0 Urban Forester 1.00 1.00 70,780 70,780 (a) 0.30 FTE - CFD Rosedale Maint TOTAL 6.70 6.70 $428,660 $434,480 TOTAL 6,448 6,448 $109,805 $110,940 Full Time Positions Part Time Positions 238 BUDGET UNIT:1025420000 RECREATION & FAMILY SERV - PARKS MAINT DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12 12-13 13-14 14-15 VARIANCE PERSONNEL 6003 Salaries/Regular 382,275 401,990 428,660 434,480 5,820 6006 Salaries/Temp & Part-Time 128,180 119,435 109,805 110,940 1,135 6012 Salaries/Comp-Time 6,180 3,410 --- 6015 Salaries/Vacation 29,130 32,300 --- 6024 Salaries/Sick Leave 18,895 11,495 --- 6027 Salaries/Bereavement 1,205 675 --- 6033 Overtime Pay/Premium 10,880 5,700 6,000 -(6,000) 6048 Salaries/Language Pay 3,540 3,585 3,600 3,600 - 6063 Salaries/Jury Duty -500 --- 6072 Salaries/Injury 5,585 100 --- 6075 Vacation Pay-Off 20,715 510 --- 6078 Sick Leave Pay-Off 1,405 ---- 6101 PERS/Employee Contribution 40,700 35,795 38,260 38,805 545 6105 PERS/Employer Contribution 73,675 54,940 47,190 48,435 1,245 6109 PARS/Employer 6,495 6,515 4,545 4,545 - 6125 FICA/Employer Contrib/Med 6,190 6,035 8,315 8,475 160 6133 Retiree Health Premium Reimb 5,395 5,520 5,585 5,605 20 6140 Life Insurance Allocation 1,055 1,070 1,145 1,160 15 6155 Workers' Comp Allocation 23,270 23,060 21,685 21,960 275 6160 LTD Insurance Allocation 2,930 2,970 3,330 3,375 45 6165 Unemployment Allocation 645 600 640 665 25 6175 Benefits/Flex Plan 106,970 107,995 103,480 108,205 4,725 6179 Affordable Care Act Penalty --5,455 5,455 - 6180 Deferred Comp/Employer Paid 4,990 420 4,500 4,500 - PERSONNEL SUBTOTAL 880,305 824,620 792,195 800,205 8,010 239 Cost 1025420000 6215 $1,000 6220 $1,000 6230 $510 6235 $250 6493 $350,655 6563 $47,000 6805 $42,000 6904 $310,000 RECREATION AND FAMILY SERVICES - PARKS MAINTENANCE ACTIVITY DETAIL Account Number Description Maintenance/Land Improvement - Locks and keys $1,500; irrigation controllers/maintenance $5,500; light fixtures/bulbs $6,000; backflow inspection/replacement $3,000; playground repairs/replacement $5,000; vandalism repair $3,000; grass seed $7,000; restroom fixtures/partitions $7,000; door replacement $4,000 Meeting/Conferences - Street Tree seminars Outside Services & Repairs - West Coast Arborist tree contractor $219,130 (includes Street and sidewalk tree maintenance $50,000 (Gas Tax) and Palm tree trimming $9,000 (Gas Tax); ValleyCrest landscape and irrigation contract $96,525 Vector Control $3,000, Repairs and emergencies (traffic accidents) $6,000; TruGreen Chemlawn $15,000; Bee Removers $2,000; additional extras not included in ValleyCrest contract $9,000 Tuition Reimbursement - Bachelor of Science degree pursuit by Recreation Superintendent-Park Operations. Dues/Subscriptions - Street Tree membership; National Parks and Recreation membership Training Schools - American Trainco Maintenance Training; Aquatic Facility Operator Certification Supplies/Special - Facility maintenance and rehabilitation (paint, BBQ replacement, basketball/tennis court nets etc.) By park: Memorial Park $5,000; Pioneer Park $4,000; Northside Park $4,000; Veteran's Freedom Park $5,000; Slauson Park $5,000; Edward's Park $2,000; Zacatecas Park $4,000;Gladstone Park $4,000; Downtown Landscaping $ 8,000; Volunteer Painting Supplies $2,000; Miscellaneous $4,000 Utilities/Other - Utility charges from Light and Water 240 BUDGET UNIT:1025420000 RECREATION & FAMILY SERV - PARKS MAINT DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12 12-13 13-14 14-15 VARIANCE OPERATIONS 6201 Uniforms & Laundry 7,400 5,510 5,890 6,000 110 6215 Tuition Reimbursement 490 170 980 1,000 20 6220 Training Schools 1,125 595 1,500 1,000 (500) 6230 Dues & Subscriptions 455 580 900 510 (390) 6235 Meetings & Conferences 245 -250 250 - 6253 Licenses/Certifications 385 385 500 500 - 6493 Outside Services & Repairs 280,810 208,175 291,655 291,655 - 6493 Outside Services & Repairs - GAS TAX 58,920 48,295 59,000 59,000 - 6530 Office Supplies 885 535 940 940 - 6548 Plants & Trees 1,685 190 1,000 1,000 - 6551 Fuel and Oil 32,920 31,350 21,200 21,200 - 6554 Supplies/Custodial & Cleaning 16,005 15,280 15,000 15,000 - 6560 Repair Parts 1,180 1,135 1,250 1,250 - 6563 Supplies/Special 38,975 46,430 46,390 47,000 610 6566 Small Tools 780 735 1,470 1,500 30 6569 Small Equipment 1,625 1,145 1,000 1,000 - 6805 Maintenance/Land Improvements 35,330 40,225 41,860 42,000 140 6825 Maint & Repair / Vehicle 2,615 3,035 2,920 3,000 80 6830 Rent/Equipment 25 885 500 500 - 6835 Maint & Repair/Equipment 2,860 3,420 3,500 3,500 - 6904 Utilities/Other 298,925 305,765 338,000 310,000 (28,000) 6910 Utilities/Natural Gas 1,655 ---- 6915 Utilities/Telephone 4,675 3,765 4,000 4,000 - OPERATIONS SUBTOTAL 789,970 717,605 839,705 811,805 (27,900) PARKS MAINTENANCE TOTAL: 1,670,275 1,542,225 1,631,900 1,612,010 (19,890) 241 THIS PAGE INTENTIONALLY LEFT BLANK 242 THIS PAGE INTENTIONALLY LEFT BLANK 243 THIS PAGE INTENTIONALLY LEFT BLANK 244 RECREATION AND FAMILY SERVICES SENIOR PROGRAMS PROGRAM COMMENTARY PROGRAM DESCRIPTION: Senior Programs is a division of the Recreation and Family Services Department responsible for a variety of activities and programs designed to meet the community’s recreation needs. The chief responsibility of the Senior Program Division is to provide programs that enhance the lives of senior citizens in Azusa. This is accomplished by offering the following: social and recreational opportunities, day trips, health information seminars, screenings, referrals, case management as well as a variety of programs specializing in celebrating special events and holidays. FY 2013-14 PROGRAM HIGHLIGHTS:  Coordinated project fundraising by March 1, 2013, and purchase and replacement of Sr. Center Audio System, utilizing in center resources and donors.  Increased number of Holiday Baskets by 20% to 70 in 2013, and increased donations both in cash and in kind to facilitate program expansion.  Worked with Roy to develop landscape coverage plan for unsightly residence east of Senior Center patio.  Implemented a Bereavement discussion group for grieving process support. Worked with Inter-Valley Health Plan or Citrus Valley Health Plan or Citrus Valley Health Partners.  Worked with Mercy and Lynda on organizing a bi-annual Volunteer Training Program with an emphasis on customer service and kitchen cleanliness & hygiene. This was done in an effort to once again gain the L.A. County Distinguished Site Award.  Obtained Distinguished Site Award for the Senior Center Nutrition Program for Los Angeles County. The Senior Programs are housed predominately at the Azusa Senior Center, a facility that celebrated its 25th year in 2012. The facility is now integrated with intergenerational use and is used to increase revenue during “off Senior hours” through facility rentals. This revenue enhances program opportunities department wide, in addition to relieving the General Fund. FY 2014-15 STRATEGIC GOALS:  Increase number of Holiday Baskets by 10% to (77) and increase donations to facilitate growth, while further utilizing city staff efforts.  Develop and incorporate Senior Special Event into Golden Days week and fold program in accordingly.  Establish Formal Emergency Action Plan Manual for Senior Center.  Hold Wild or Mild Community or Senior Center Salsa Contest in conjunction with Cinco de Mayo or Fiesta events.  Brand former Senior Patio events as “After Hours” or “After Dark” in an effort to market events in a “fresh” fashion.  Coordinate procurement of First Aid Supplies for Senior Center in an effort to prepare for an earthquake.  Establish Formal Emergency Action Plan Manual for Senior Center (assist Lenore). 245 Budget Division: RECREATION AND FAMILY SERVICES - SENIOR PROGRAMS FY 13-14 FY 14-15 FY 13-14 FY 14-15FY 13-14 FY 14-15 FY 13-14 FY 14-15 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Recreation Supervisor(a)0.45 0.45 $32,845 $32,845 Rec Leader 131 131 $1,480 $1,480 Senior Office Specialist (b)0.05 0.05 2,520 2,520 Asst. Office Spec I (c)136 136 1,945 1,945 Sr Rec Leader 910 910 17,700 17,700 (a) .05 FTE Recreation, .45 FTE Sr. Nutrition, .05 FTE Woman's Club (b) .43 FTE Senior Nutrition, .02 FTE Woman's Club, .50 FTE Prop C TOTAL 0.50 0.50 $35,365 $35,365 TOTAL 1,177 1,177 $21,125 $21,125 Full Time Positions Part Time Positions 246 BUDGET UNIT:1025543000 RECREATION & FAMILY SRVCS-SENIOR PROG DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12 12-13 13-14 14-15 VARIANCE PERSONNEL 6003 Salaries/Regular 49,305 32,725 35,365 35,365 - 6006 Salaries/Temp & Part-Time 28,185 22,510 21,125 21,125 - 6012 Salaries/Comp-Time 1,215 805 -- - 6015 Salaries/Vacation 2,180 2,655 -- - 6024 Salaries/Sick Leave 1,325 6,055 -- - 6048 Language Pay 315 30 95 95 - 6075 Vacation Pay-Off 1,430 --- - 6101 PERS/Employee Contribution 5,545 3,545 3,975 4,035 60 6105 PERS/Employer Contribution 10,080 6,105 4,885 5,125 240 6109 PARS/Employer Contribution 150 165 55 55 - 6125 FICA/Employer Contrib/Med 835 490 930 935 5 6133 Retiree Health Premium Reimb 535 550 555 1,670 1,115 6140 Life Insurance Allocation 145 110 90 90 - 6155 Workers' Comp Allocation 3,300 2,590 2,265 2,265 - 6160 LTD Insurance Allocation 420 330 275 275 - 6165 Unemployment Allocation 95 70 65 65 - 6175 Benefits/Flex Plan 14,555 11,685 7,720 8,080 360 6179 Affordable Care Act Penalty --1,820 1,820 - 6180 Deferred Comp/Employer Paid 495 40 270 270 - PERSONNEL SUBTOTAL 120,110 90,460 79,490 81,270 1,780 247 Cost 1025543000 6220 $200 6230 $400 6235 $400 6493 $2,000 6625 $23,500 6835 $1,500 6840 $3,260 Dues/Subscriptions - CPRS dues; newspaper subscriptions for Senior Center Library Training Schools - California Park and Recreation Society (CPRS) workshop $100; Excel class $100 Program Expenses - Senior excursion fees $18,500; movie rentals $240; Bunco refreshments $120; supplies for Wednesday Night Dinners $200; special events $2,350; miscellaneous $2,090 Rent/Office Furniture & Equipment - Lease of copy machine and projected cost of individual copies Meeting/Conferences - CPRS conference Outside Services & Repairs - Custodial (facility rentals) $1,000; equipment repairs (kitchen) $1,000 Maint. Repair of Equipment - L.A. County Maintenance Agreement Assessment RECREATION AND FAMILY SERVICES - SENIOR PROGRAMS ACTIVITY DETAIL Account Number Description 248 BUDGET UNIT:1025543000 RECREATION & FAMILY SRVCS-SENIOR PROG DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12 12-13 13-14 14-15 VARIANCE OPERATIONS 6220 Training Schools 150 -100 200 100 6230 Dues & Subscriptions 720 410 600 400 (200) 6235 Meetings & Conferences 225 370 300 400 100 6430 Custodial Services 1,475 750 2,000 2,000 - 6493 Outside Services & Repairs 1,915 1,455 2,000 2,000 - 6518 Postage - 15 100 100 - 6530 Office Supplies 435 25 500 500 - 6539 Printing, Binding & Duplicating 2,085 3,100 4,200 4,200 - 6570 Computer Peripherals/Misc 85 -- 6625 Program Expense 27,685 20,185 23,500 23,500 - 6835 Maintenance and Repair/Equipment - 825 1,500 1,500 - 6840 Rent/Office Furniture & Equipment 3,230 2,620 3,260 3,260 - 6904 Utilities/Other 28,695 35,325 30,000 30,000 - 6910 Utilities/Natural Gas 2,660 2,795 1,300 1,300 - 6915 Utilities/Telephone 3,515 4,470 3,400 3,400 - 7080 Refund 925 --- - OPERATIONS SUBTOTAL 73,715 72,430 72,760 72,760 - GENERAL FUND TOTAL: 193,825 162,890 152,250 154,030 1,780 249 THIS PAGE INTENTIONALLY LEFT BLANK 250 RECREATION AND FAMILY SERVICES WOMAN’S CLUB DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Woman’s Club is a division of the Recreation and Family Services Department, and serves as a community facility rental program for private parties and non-profit entities. It provides an elegant setting, at a reasonable price to Azusa residents and non-residents. It features an in-house caterer, the Bashful Butler, and is home for large employee parties and club meetings. FY 2013-14 PROGRAM HIGHLIGHTS:  Continued to provide an optimum facility for weddings, receptions and meetings.  Continued to work with caterer for coordination of rental calendar and maintenance of the facility.  Received family estate sale donation of Victorian furniture, rugs and other amenities to add to Woman’s Club motif. FY 2014-15 STRATEGIC GOALS:  Continue to review fees and charges to optimize revenue and cost recovery and to remain competitive in market.  Maintain high quality amenities and facility aesthetics assuring optimal service for residents and visitors to Azusa. The Woman’s Club remains a historic city gem and an aesthetically pleasing and inviting facility. Consequently, revenues have increased significantly because of increased rental use since refurbishment. In turn, this increased revenue will offset general fund expenditures and allow us to offer greater goods and services to our residents. 251 Budget Division: RECREATION AND FAMILY SERVICES - WOMAN'S CLUB FY 13-14 FY 14-15 FY 13-14 FY 14-15 Revised Adopted Revised Adopted FY 13-14 FY 14-15 FY 13-14 FY 14-15 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Recreation Supervisor(a)0.05 0.05 $3,650 $3,650 Asst Rec Leader 53 53 $540 $540 Senior Office Specialist(b)0.02 0.02 1,010 1,010 (a) .05 FTE Recreation, .45 FTE Senior Activities, .45 FTE Senior Nutrition (b) .43 FTE Senior Nutrition, .05 FTE Senior Programs, .50 FTE Prop C TOTAL 0.07 0.07 $4,660 $4,660 TOTAL 53 53 $540 $540 Full Time Positions Part Time Positions 252 BUDGET UNIT:1025550000 RECREATION & FAMILY SRVCS-WOMAN'S CLUB DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12 12-13 13-14 14-15 VARIANCE PERSONNEL 6003 Salaries/Regular 6,295 3,875 4,660 4,660 - 6006 Salaries/Temp & Part-Time 340 830 540 540 - 6012 Salaries/Comp-Time 150 100 - - - 6015 Salaries/Vacation 295 290 - - - 6024 Salaries/Sick Leave 165 440 - - - 6075 Vacation Pay-Off 170 - - - - 6101 PERS/Employee Contribution 505 340 385 385 - 6105 PERS/Employer Contribution 910 475 460 520 60 6109 PARS/Employer 5 15 20 20 - 6125 FICA/Employer Contrib/Med 70 30 95 95 - 6133 Retiree Health Premium Reimb 135 135 140 420 280 6140 Life Insurance Allocation 20 15 15 15 - 6155 Workers' Comp Allocation 290 220 205 205 - 6160 LTD Insurance Allocation 55 35 40 40 - 6165 Unemployment Allocation 10 5 5 5 - 6175 Benefits/Flex Plan 1,855 1,145 1,080 1,135 55 6180 Deferred Comp/Employer Paid 65 5 35 35 - PERSONNEL SUBTOTAL 11,335 7,955 7,680 8,075 395 253 Cost 1025550000 6493 $2,900Outside Services/Repairs - Miscellaneous (as necessary) RECREATION AND FAMILY SERVICES - WOMAN'S CLUB ACTIVITY DETAIL Account Number Description 254 BUDGET UNIT:1025550000 RECREATION & FAMILY SRVCS-WOMAN'S CLUB DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12 12-13 13-14 14-15 VARIANCE OPERATIONS 6230 Dues & Subscriptions - 195 - - 6430 Custodial Services 6,000 6,000 6,800 6,800 - 6493 Outside Services & Repairs 1,305 2,700 2,900 2,900 - 6539 Printing, Binding & Duplicating 2,570 1,800 1,800 1,800 - 6563 Supplies/Special 180 - 290 290 - 6569 Small Equipment - - 135 135 - 6910 Utilities/Natural Gas 1,435 765 3,200 3,200 - 6915 Utilities/Telephone 230 360 500 500 - 7080 Refund - - 850 850 - OPERATION SUBTOTAL 11,720 11,820 16,475 16,475 - GENERAL FUND TOTAL: 23,055 19,775 24,155 24,550 395 255 THIS PAGE INTENTIONALLY LEFT BLANK 256 RECREATION AND FAMILY SERVICES SENIOR NUTRITION PROGRAM PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Senior Nutrition Program is a division of the Recreation and Family Services Department. The chief responsibility of this division is to provide hot meals for senior residents in Azusa. This governed nutritious, well-balanced meal program is served daily at the Azusa Senior Center and delivered to homebound seniors without a family support system. FY 2013-14 PROGRAM HIGHLIGHTS: Worked with Mercy and Lynda on organizing a bi-annual Volunteer Training Program with an emphasis on customer service and kitchen cleanliness & hygiene. This was done in an effort to once again gain the L.A. County Distinguished Site Award. Incorporated silicone wristband branding into center and established new marketing accordingly (Dist. Site, Holidays, etc.) The Senior Nutrition Program, as bound by its government funding, can only accept donations for the program. Further subsidy for this program traditionally has come from the General Fund. Failure to continue with that support would result in the demise of the program. FY 2014-15 STRATEGIC GOALS: Procure Grant Funds for purpose of re-painting dining room. Work with Paul Reid and PBF on improving interior lighting in Senior Center. Coordinate Jr. Mormon Helping Hands Project (Irlanda Hippolito) with emphasis on Woman’s Club and Sr. Center facilities. 257 Budget Division: RECREATION AND FAMILY SERVICES - SENIOR NUTRITION FY 13-14 FY 14-15 FY 13-14 FY 14-15 Revised Adopted Revised Adopted FY 13-14 FY 14-15 FY 13-14 FY 14-15 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Recreation Supervisor(a )0.4500 0.4500 $32,845 $32,845 Custodian 1,196 1,196 17,595 17,595 Senior Office Specialist (b)0.4300 0.4300 21,675 21,675 Asst Rec Leader 234 234 2,390 2,390 Finance Director(c)0.0542 0.0542 7,555 7,555 Rec Leader 110 110 1,370 1,370 Home Delivered Meal Mgr 1,287 1,287 19,500 19,500 Asst Office Specialist I(d)221 221 3,160 3,160 Site Manager 949 949 14,375 14,375 (a) .05 FTE Recreation, .45 FTE Senior Activities, .05 FTE Woman's Club (b) .05 FTE Senior Programs, .02 FTE Woman's Club, .50 FTE Prop C (c).10 FTE CFD Rosedale, .645 FTE Finance, .054 FTE Sr. Nutrition (d) 136 Senior Programs, 624 Hours Prop C TOTAL 0.934 0.934 $62,075 $62,075 TOTAL 3,997 3,997 $58,390 $58,390 Full Time Positions Part Time Positions 258 BUDGET UNIT: 2125541000 RECREATION & FAM SERV- SENIOR NUTRITION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12 12-13 13-14 14-15 VARIANCE PERSONNEL 6003 Salaries/Regular 56,705 48,800 62,075 62,075 - 6006 Salaries/Temp & Part-Time 59,430 59,235 58,390 58,390 - 6012 Salaries/Comp-Time 1,205 1,195 -- - 6015 Salaries/Vacation 2,315 3,195 -- - 6024 Salaries/Sick Leave 1,315 5,625 -- - 6045 Salaries/Education 80 25 80 - (80) 6048 Salaries/Language Pay 1,180 995 880 880 - 6069 Allowances/Vehicle -115 295 295 - 6088 Payroll-in Kind 45,610 44,670 44,000 44,000 - 6101 PERS/Employee Contribution 8,610 6,100 8,565 8,590 25 6105 PERS/Employer Contribution 15,590 13,130 10,530 10,845 315 6109 PARS/Employer 430 205 525 525 - 6125 FICA/Employer Contrib/Med 1,210 1,095 1,980 1,985 5 6133 Retiree Health Premium Reimb 670 685 695 695 - 6140 Life Insurance Allocation 165 155 165 165 - 6155 Workers' Comp Allocation 4,890 5,075 4,870 5,175 305 6160 LTD Insurance Allocation 480 465 485 485 - 6165 Unemployment Allocation 130 125 140 150 10 6175 Benefits/Flex Plan 15,495 14,220 14,465 15,090 625 6180 Deferred Comp/Employer Paid 615 45 535 535 - PERSONNEL SUBTOTAL 216,125 205,155 208,675 209,880 1,205 259 Cost 2125541000 6235 $300 6655 $110,150 RECREATION AND FAMILY SERVICES - SENIOR NUTRITION ACTIVITY DETAIL Account Number Description Meeting/Conferences - Conference on Aging Food Services Contract - Program meals 260 BUDGET UNIT: 2125541000 RECREATION & FAM SERV- SENIOR NUTRITION DESCRIPTION ACTUAL ACTUAL REVISED ADOPTED Acct. #11-12 12-13 13-14 14-15 VARIANCE OPERATIONS 6235 Meetings & Conferences 150 370 300 300 - 6240 Mileage Reimbursement 915 870 1,050 1,050 - 6530 Office Supplies 3,000 3,090 3,200 3,200 - 6539 Printing, Binding & Duplicating 1,515 1,390 1,600 1,600 - 6563 Supplies/Special 590 245 300 300 - 6625 Program Expenses 440 490 500 500 - 6655 Food Services Contract 97,655 113,710 110,150 110,150 - 6904 Utilities/Other 9,975 -9,000 9,000 - OPERATIONS SUBTOTAL 114,240 120,165 126,100 126,100 - SENIOR NUTRITION FUND TOTAL: 330,365 325,320 334,775 335,980 1,205 261 THIS PAGE INTENTIONALLY LEFT BLANK 262