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Home My WebLink About06. AdministrationADMINISTRATION City Council City Clerk City Treasurer Office of the City Manager Community Promotions City Attorney 55 THIS PAGE INTENTIONALLY LEFT BLANK 56 CITY COUNCIL PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Mayor and City Council are the elected representatives of the City and, therefore, act as the policy-making legislative body of this municipality. They act on the City’s laws, known as ordinances, adopt resolutions reflecting policy positions, or authorization for City actions, and are bound to uphold the laws of the State of California, as well as our Federal Government. The City Council selects or approves the selection of members of the City Boards, Commissions, and committees. Each year, the City Council considers and adopts a fiscal budget of appropriations and establishes policies and goals to direct the City Manager and his staff. FY 2014-15 PROGRAM HIGHLIGHTS: Ended the fiscal year with a projected unrestricted fund balance of $648,000. Successfully recruited and appointed a new City Manager. Approved a Disposition and Development Agreement with Net Development for the construction of a hotel and restaurant... Adopted a Reserve Fund Policy. FY 2015-16 STRATEGIC GOALS: Maintain a budget balanced within fiscal revenues without service reductions. Attract, retain and grow a diverse and stable economic base that supports city revenues, goods, services and jobs for residents. Evaluate, develop, and implement short and long term strategies to address the environmental and financial impacts of drought conditions.  Enhance and sustain public facilities and infrastructure. Improve and enhance downtown maintenance. 57 Budget Division: CITY COUNCIL FY 14-15FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted Revised FY 15-16 FY 14-15 FY 15-16 Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Council Stipend N/A N/A $24,000 $24,000 TOTAL 0.00 0.00 $0 $0 TOTAL 0 0 $24,000 $24,000 Full Time Positions Part Time Positions 58 BUDGET UNIT:1008000000 CITY COUNCIL DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE PERSONNEL 6006 Salaries/Temp & Part-Time 24,025 24,116 24,000 23,435 24,000 - 6101 PERS/Employee Contribution 830 502 1,825 495 1,800 (25) 6105 PERS/Employer Contribution 3,670 3,576 2,375 3,675 2,975 600 6125 FICA/Employer Contrib/Med 1,455 1,392 1,825 1,450 1,825 - 6133 Retiree Health Premium Reimb 1,360 - 2,805 - - (2,805) 6140 Life Insurance Allocation 490 459 450 445 450 - 6155 Workers' Comp Allocation 960 964 950 935 950 - 6175 Benefits/Flex Plan 80,850 80,867 80,750 80,750 80,750 - PERSONNEL SUBTOTAL 113,640 111,875 114,980 111,185 112,750 (2,230) 59 Description 1008000000 6235 Meetings/Conferences - League Annual, League Monthly, ICSC, CCC, NLC, etc. 6298 Council Telecommunication Exp - Home DSL, Home Faxes, Special equipment 6493 Outside Services - Workshop consultants 6563 Special Supplies - City Pins, Plaques, etc. 7050 Donations/Contributions - Flag Committee; Veteran Recognition Ceremonies-Memorial/Day and Veteran's Day Account Number CITY COUNCIL ACTIVITY DETAIL 60 BUDGET UNIT:1008000000 CITY COUNCIL DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE OPERATIONS 6230 Dues & Subscriptions - - 250 - - - 6235 Meetings & Conferences 7,100 9,360 8,900 5,300 7,500 (1,400) 6298 Council Telecommunication Exp 2,150 1,741 2,500 1,400 2,000 (500) 6493 Outside Services & Repairs - 1,150 3,000 1,000 1,500 (1,500) 6530 Office Supplies 70 82 500 300 500 - 6563 Supplies/Special 615 366 2,200 800 1,500 (700) 7050 Donations/Contribution 1,000 1,000 1,800 1,000 1,500 (300) OPERATIONS SUBTOTAL 10,935 13,699 19,150 9,800 14,500 (4,400) GENERAL FUND TOTAL: 124,575 125,574 134,130 120,985 127,250 (6,630) 61 THIS PAGE INTENTIONALLY LEFT BLANK 62 CITY CLERK PROGRAM COMMENTARY PROGRAM DESCRIPTION: The City Clerk is an elected official and acts as the community’s full-time representative in the administrative operations of municipal business. It is the duty of the City Clerk to act as Clerk of the City Council and as Secretary to Utility Board, Industrial Development Authority, Azusa Public Financing Authority and the Oversight Board to the former Redevelopment Agency. These include preparation and distribution of agenda, attend meetings, and prepare the minutes. The City Clerk is also charged with the maintenance and protection of official City records as required; publishes and codifies ordinances, processes, attests, and certifies records, conducts all City elections, acts as a filing officer for the Fair Political Practices Commission (FPPC). STRATEGIC GOALS:  Continue working to improve City contract tracking system.  Seek innovative ways to reduce costs in purchase of supplies and general expenses.  Continue working to improve filing process i.e. claims, requests for public records, FPPC filing requirements. FY 2014-15 PROGRAM HIGHLIGHTS:  Continue with the process to improve the filling system to bring it up to date to current demands i.e. convert files to electronic format for better tracking them.  Coordinated filings of all statements in compliance with Fair Political Practices Commission regulations.  Provided professional and efficient customer service to the public as well as outside agencies and other city employees. 63 Budget Division: CITY CLERK FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Assistant City Clerk 1.00 1.00 $68,985 $70,155 City Clerk 2,080 2,080 37,085 $37,085 Administrative Technician 1.00 1.00 51,690 54,295 Office Specialist II 2,080 2,080 41,565 41,565 Custodian 96 96 1,410 1,410 Senior Office Spec. 1,456 1,456 33,690 33,690 TOTAL 2.00 2.00 $120,675 $124,450 TOTAL 5,712 5,712 $113,750 $113,750 Full Time Positions Part Time Positions 64 BUDGET UNIT: 1015210000 CITY CLERK DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE PERSONNEL 6003 Salaries/Regular 66,045 105,104 120,675 119,865 124,450 3,775 6006 Salaries/Temp & Part-Time 129,460 100,171 113,750 108,110 113,750 - 6033 Overtime Pay/Premium 2,795 --135 -- 6047 Salary/Bonus -2,974 ---- 6048 Salaries/Language Pay 6,915 5,387 2,485 5,805 6,160 3,675 6101 PERS/Employee Contribution 8,425 6,112 16,790 6,435 17,150 360 6105 PERS/Employer Contribution 21,570 24,533 22,800 27,400 27,290 4,490 6109 PARS/Employer 3,665 5,424 5,320 5,760 7,050 1,730 6125 FICA/Employer Contrib/Med 3,290 3,549 4,170 3,900 4,240 70 6133 Retiree Health Premium Reimb 1,265 1,424 -1,420 1,485 1,485 6140 Life Insurance Allocation 340 332 510 325 520 10 6155 Workers' Comp Allocation 8,170 8,545 9,560 9,355 9,770 210 6160 LTD Insurance Allocation 485 489 955 515 965 10 6165 Unemployment Allocation 165 138 235 145 235 - 6175 Benefits/Flex Plan 33,010 44,987 48,450 48,450 48,450 - 6180 Deferred Comp/Employer Paid 855 1,905 3,420 2,340 2,340 (1,080) PERSONNEL SUBTOTAL 286,455 311,074 349,120 339,960 363,855 14,735 65 BUDGET UNIT:1015210000 City Clerk DESCRIPTION REVISED YEAR END EST ADOPTED Acct. # 14-15 14-15 15-16 VARIANCE Explanation OPERATIONS 6551 Fuel and Oil 100 500 500 400 To use on City Vehicle 6825 Maintenance & Repair Vehicle - 200 200 200 For City vehicle repairs 6850 Lease Payments 1,260 1,260 3,780 2,520 Lease of new mail machine - 66 Description 6220 Association (CCAC), Classes throughout the year when offered, i.e. Brown Act, Public Records Act; Libert Casidy, Classes throughout the Year regarding personnell and libaility topics; Skill Path Seminars, Classes throughout the year regarding customer services and clerical services. 6230 Dues/Subscriptions - IIMC, CCAC, Rainbow Directory - Resource Directory 6235 Meeting/Conferences - IIMC and CCAC Quarterly Southern California City Clerk's Association meetings, New Election Law Seminar for City Clerks 6330 Codification - Municipal Code Corporation updates; Codification of City Ordinances, publication of Municipal Code Book on City's Web Page, and copies of updates for Distribution 6493 Outside Services and Repair - Iron Mountain-record storage, Council meetings video coverage ($3,000), miscellaneous expenses; increase due to March 2013 General Municipal Election. 6518 Postage - Processing of postage for most City departments. 6536 Supplies/Reprographics - Paper supply 6601 Advertising Expense - Legal advertising for all public hearings, bid openings, public notices - Azusa Herald, San Gabriel Valley Tribune. 6830 Rental Equipment - Neopost - lease of mail machine. CITY CLERK ACTIVITY DETAIL Account Number Training Schools - International Institute of Municipal Clerks (IIMC) Technical Training classes; City Clerk1015210000 67 BUDGET UNIT: 1015210000 CITY CLERK DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE OPERATIONS 6220 Training Schools 510 1,678 3,000 1,800 3,000 - 6230 Dues & Subscriptions 815 655 700 655 700 - 6235 Meetings & Conferences 270 99 1,000 300 1,000 - 6240 Mileage Reimbursement 35 -500 200 500 - 6330 Codification 4,375 3,874 5,500 5,000 5,500 - 6493 Outside Services & Repairs 68,510 3,549 75,000 69,610 4,000 (71,000) 6518 Postage 32,475 33,452 45,000 45,000 45,000 - 6530 Office Supplies 2,220 1,559 2,000 1,500 1,500 (500) 6536 Supplies/Reprographics 375 45 500 120 -(500) 6551 Fuel and Oil 110 229 100 500 500 400 6563 Supplies/Special 135 2,867 1,500 500 500 (1,000) 6572 Office Furniture & Equipment 630 385 500 600 500 - 6601 Advertising Expense 13,775 7,023 5,000 4,500 4,500 (500) 6825 Maintenace & Repair 20 40 -200 200 200 6830 Rent/Equipment 4,905 4,536 5,000 5,000 5,000 - 6850 Lease Payments - -1,260 1,260 3,780 2,520 6845 Maint/Office Furniture & Equip 165 381 500 300 500 - 6915 Utilities/Telephone 330 621 650 650 650 - OPERATIONS SUBTOTAL 129,655 60,993 147,710 137,695 77,330 (70,380) GENERAL FUND TOTAL: 416,110 372,068 496,830 477,655 441,185 (55,645) 68 CITY TREASURER PROGRAM COMMENTARY PROGRAM DESCRIPTION: The City Treasurer is responsible for the investment and cash management activities of the City and all of its programs. These include the Successor Agency and the Azusa Public Financing Authority. The elected Treasurer, utilizing the services of staff from other operating departments, prepares the daily cash deposits, reviews and approves all wire transfers, and negotiates with banking personnel to optimize service. The Treasurer oversees the daily cash flow and cash balances of the City’s general checking account and the Local Agency Investment Fund (LAIF) to assure adequate cash is available to meet the City’s daily disbursements. The Treasurer acts as the primary contact with the banking and investment institutions utilized by the City, prepares monthly investment reports required by State law, prudently invests the City’s idle cash and annually reviews and updates the City’s Investment Policy prior to submittal to the City Council for approval. STRATEGIC GOALS:  To optimize the earnings of the cash resources of the City in the safest environment while maintaining a liquidity of funds to meet the on-going operational and cash needs of the City. 69 Budget Division: CITY TREASURER FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary City Treasurer 2,080 2,080 $31,675 $31,675 TOTAL 0.00 0.00 $0 $0 TOTAL 2,080 2,080 $31,675 $31,675 Full Time Positions Part Time Positions 70 BUDGET UNIT:1045820000 CITY TREASURER DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE PERSONNEL 6006 Salaries/Temp & Part-Time 31,675 31,674 31,675 31,675 31,675 - 6101 PERS/Employee Contribution 5 24 2,235 25 25 (2,210) 6105 PERS/Employer Contribution 1,240 4,379 2,795 4,380 4,380 1,585 6125 FICA/Employer Contrib/Med 650 447 690 445 445 (245) 6140 Life Insurance Allocation 150 142 150 140 140 (10) 6155 Workers' Comp Allocation 1,265 1,267 1,260 1,270 1,270 10 6175 Benefits/Flex Plan 16,195 16,272 16,150 16,150 16,150 - PERSONNEL SUBTOTAL 51,180 54,206 54,955 54,085 54,085 (870) 71 BUDGET UNIT:1045820000 CITY TREASURER DESCRIPTION REVISED YEAR END EST ADOPTED Acct. #14-15 14-15 15-16 VARIANCE Explanation OPERATIONS 7009 Bank Service Charge 122,400 150,800 146,800 24,400 Due to increase in bank charges. 72 1045820000 6230 6235 6493 6521 6530 6539 7009 Dues/Subscriptions - California Municipal Treasurers Association annual dues for two members Meeting/Conferences -California Municipal Treasurers Association Investment Workshops in September and January and the Annual Conference in April Office Supplies - General office supplies paper, pens, pencils, etc. Printing, Binding & Duplication - Bank deposit bags, cash receipts for all departments, bank endorsement stamps, currency/coin deposit preparation supplies, deposit slips, all banking and deposit supplies for all departments are charged to this account. Outside Services - Cintas Document shredding company Bank Service Charge - Armored Car Services for daily deposit pickup, credit card service charges for five departments, Escrow Agent Admin Fees. Banking fees for check cashing, NSF checks, deposit processing, etc., over the interest earned on the daily balance. Messenger Services - Federal Express CITY TREASURER ACTIVITY DETAIL Account Number Description 73 BUDGET UNIT:1045820000 CITY TREASURER DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE OPERATIONS 6230 Dues & Subscriptions 155 380 250 155 155 (95) 6235 Meetings & Conferences 680 - 800 - 300 (500) 6493 Outside Services/Repair 20 43 100 100 - (100) 6521 Messenger Service 25 - 100 - - (100) 6530 Office Supplies 85 524 150 100 100 (50) 6539 Printing, Binding & Duplicating 705 983 1,000 1,000 1,000 - 7009 Bank Service Charge 123,439 112,653 122,400 150,800 146,800 24,400 OPERATIONS SUBTOTAL 125,109 114,583 124,800 152,155 148,355 23,555 GENERAL FUND TOTAL: 176,289 168,789 179,755 206,240 202,440 22,685 74 ADMINISTRATION-OFFICE OF THE CITY MANAGER PROGRAM COMMENTARY PROGRAM DESCRIPTION: The City Manager is the chief executive/administrative officer of the City. The City Manager is appointed by, answerable to, and takes direction from the City Council. The City Manager's office is responsible for the day-to-day efficient performance of all city operations, implementing Council policy, formulating staff recommendations to Council on policy matters, and preparing and submitting the annual budget. All employees except the City Attorney, City Clerk, and City Treasurer are the responsibility of the City Manager. FY 2014-15 PROGRAM HIGHLIGHTS: Maintained a balanced budget without reductions in service. Successfully recruited and appointed a new Director of Human Services. Initiated a comprehensive evaulation of City policies, procedures and practices to improve organizational efficiency and accountability. Held a goals setting workshop with the City Council and established key priorities and objectives for next fiscal year. FY 2015-16 STRATEGIC GOALS: Focus resources on ensuring a balanced, fiscally sustainable budget; preserving and enhancing existing business within Azusa, delivering services to the community as efficiently as possible; and implementing organizational initiatives toward increased program performance. As part of an effort to be more transparent and accountable, the City Manager’s Office will launch a performance measurement initiative which will include objective benchmarks by which the public and City Council can measure the performance of each department. The City Manager’s Office will evaluate and developed recommendations to address the City’s growing Other Post-Employment Benefits (OPEB) liability and other unfunded liabilities to ensure the City’s financial sustainability.  The City Manager's Office will work to create a strong corporate culture emphasizing customer service, professionalism, cost efficiency and accountability.  The City Manager's Office will facilitate and encourage quality development of specific City owned properties within the downtown area. 75 Budget Division: OFFICE OF THE CITY MANAGER FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary City Manager(a)0.70 0.50 $138,950 $99,250 HRC Grad Interns 520 520 $7,800 7,800 Executive Assistant to the City Mgr 1.00 1.00 64,540 64,540 (a) .30 FTE L&W Administration, 20% L & W Solid Waste TOTAL 1.70 1.50 $203,490 $163,790 TOTAL 520 520 $7,800 $7,800 Full Time Positions Part Time Positions 76 BUDGET UNIT:1010110000 OFFICE OF THE CITY MANAGER DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE PERSONNEL 6003 Salaries/Regular 179,740 199,768 203,490 136,000 163,790 (39,700) 6006 Salaries/Temp & Part-Time 24,435 18,679 7,800 48,165 7,800 - 6047 Salaries/Bonuses -4,672 --- 6069 Allowances/Vehicle 3,300 3,629 3,095 1,275 3,000 (95) 6070 Allowances/Telephone 900 1,055 900 385 1,500 600 6095 Salary Savings ----- - 6101 PERS/Employee Contribution 12,575 14,025 12,640 7,695 11,510 (1,130) 6105 PERS/Employer Contribution 15,050 17,369 15,730 9,485 18,265 2,535 6109 PARS/Employer 6,720 10,634 16,005 8,550 290 (15,715) 6125 FICA/Employer Contrib/Med 2,985 3,847 3,400 3,130 2,900 (500) 6133 Retiree Health 2,755 2,874 2,795 2,875 3,005 210 6140 Life Insurance Allocation 430 464 485 260 445 (40) 6155 Workers' Comp Allocation 8,170 8,924 8,350 7,105 7,040 (1,310) 6160 LTD Insurance Allocation 1,640 2,325 1,395 1,130 1,270 (125) 6165 Unemployment Allocation 190 251 235 200 200 (35) 6175 Benefits/Flex Plan 16,475 27,111 25,840 25,840 24,225 (1,615) 6180 Deferred Comp/Employer Paid 45 1,083 1,045 960 960 (85) PERSONNEL SUBTOTAL 275,410 317,596 303,205 253,055 246,200 (57,005) 77 BUDGET UNIT:1010110000 OFFICE OF THE CITY MANAGER DESCRIPTION REVISED YEAR END EST ADOPTED Acct. #14-15 14-15 15-16 VARIANCE Explanation OPERATIONS 6230 Dues & Subscriptions 49,120 49,120 49,455 335 Cal City Foundation 6235 Meetings & Conferences 4,000 3,200 5,000 1,000 ICMA Seatle 6399 Professional Services 19,700 19,700 57,600 37,900 Lobbyist $48,000 per year & Grant Writing $9,600 per year. 78 Description 1010110000 6230 Dues/Subscriptions - League of Calif Citie, San Gabriel Valley Council of Governments (SGVCOG), Southern California Association of Governments (SCAG) $5000; California Contract Cities (CCC), Independent Cities Association (ICA), San Gabriel Valley City Managers Association (SGVCMA), San Gabriel Valley Assistant to City Managers (SGVACM), International City/County Management Association (ICMA); National League of Cities (NLC); Calif. City Mgr. Foundation 6235 Meetings/Conferences - SGVCMA/SGVACM, League, League Annual, League City Manager, ICSC, ICA, ICMA 6399 Professional Services - Lobbyist and Grant Writer 6509 Publications/Other - League Roster, State & Local Directory 6521 Messenger Service - Federal Express, UPS 6527 Computer Supplies - Toners, Ink Cartridges 7045 Other Agency Contributions - Los Angeles County Local Agency Formation Commission Account Number OFFICE OF THE CITY MANAGER ACTIVITY DETAIL 79 BUDGET UNIT:1010110000 OFFICE OF THE CITY MANAGER DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE OPERATIONS 6230 Dues & Subscriptions 46,150 49,317 49,120 49,120 49,455 335 6235 Meetings & Conferences 4,065 3,856 4,000 3,200 5,000 1,000 6399 Professional Services - -19,700 19,700 57,600 37,900 6405 Commission Meetings Expense 1,900 1,975 2,700 2,700 - (2,700) 6509 Publications/Other --300 -300 - 6521 Messenger Service 40 -200 -200 - 6527 Supplies/Computer 50 248 1,000 1,000 1,000 - 6530 Office Supplies 645 556 3,000 1,000 3,000 - 6551 Fuel and Oil 110 -500 -500 - 6625 Program Expense 3,930 2,746 5,000 3,500 2,500 (2,500) 6799 Insurance/Other - -1,400 1,400 1,400 - 6850 Lease Payments - -450 450 450 - 6915 Utilities/Telephone 445 422 750 400 400 (350) 7045 Other Agency Contributions 2,185 2,286 3,800 3,800 3,800 - OPERATIONS SUBTOTAL 59,535 61,487 91,920 86,270 125,605 33,685 GENERAL FUND TOTAL: 334,945 379,084 395,125 339,325 371,805 (23,320) 80 ADMINISTRATION – NEIGHBORHOOD SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: Neighborhood Services is a division of the City Manager’s Office and is dedicated to strengthening and enriching the community by providing high quality services and resources through educational programs, neighborhood revitalization, resident empowerment, partnerships, and assisting those in need. FY 2014-15 PROGRAM HIGHLIGHTS : Maintained critical cable television (CATV) broadcast equipment in the Civic Auditorium using Digital Infrastructure and Video Competition Act (DIVCA) revenues. Maintained monthly newsletter dissemination to provide current city information to our residents. Facilitated community meetings as designated by the City Manager and the City Council. Disseminate news releases, information and develop advertising campaigns of government services. Provided administrative support to the Human Relation Commission and their menu of programs. FY 2015-16 STRATEGIC GOALS: Improve public understanding of City operations and services.    Improve the relationship between the City and neighborhood groups and individual residents through public engagement.  Create and disseminate publicity materials for various City Departments and City events.  Facilitate neighborhood enhancement, community activities, and provide for social service needs among residents by creating partnerships and identifying resources through collaboration with various corporate, social, non-profit, and faith-based groups within the City. Provide publicity and event management for the Azusa City Council’s community meetings and other community meetings as designated by the City Council and/or the City Manager. Prepare and administer a survey to measure resident satisfaction with City services and perceptions about key quality of life indicators. 81 Budget Division: NEIGHBORHOOD SERVICES FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Public Information Officer 1.00 1.00 $80,705 $80,705 TOTAL 1.00 1.00 $80,705 $80,705 TOTAL 0 0 $0 $0 Full Time Positions Part Time Positions 82 BUDGET UNIT:1010130000 NEIGHBORHOOD SERVICES DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE PERSONNEL 6003 Salaries/Regular 80,895 81,286 80,705 79,260 80,705 - 6047 Sal/Bonus 1,867 - - - - 6048 Salaries/Language Pay 2,400 2,412 2,400 2,345 2,400 - 6063 Salaries/Jury Duty - 380 - - - - 6101 PERS/Employee Contribution 5,855 5,883 5,845 5,735 5,840 (5) 6105 PERS/Employer Contribution 7,080 7,293 7,275 7,180 9,270 1,995 6109 PARS/Employer Contribution 6,165 6,202 5,980 6,045 8,045 2,065 6125 FICA/Employer Contrib/Med 1,205 1,291 1,440 1,265 1,440 - 6140 Life Insurance Allocation 220 218 220 205 220 - 6155 Workers' Comp Allocation 3,330 3,422 3,325 3,265 3,325 - 6160 LTD Insurance Allocation 615 619 630 600 630 - 6165 Unemployment Allocation 70 77 100 75 100 - 6175 Benefits/Flex Plan 15,505 15,748 16,150 16,150 16,150 - 6180 Deferred Comp/Employer Paid 150 1,500 1,800 1,800 1,800 - PERSONNEL SUBTOTAL 123,490 127,818 125,870 123,925 129,925 4,055 83 BUDGET UNIT:1010130000 NEIGHBORHOOD SERVICES DESCRIPTION REVISED YEAR END EST ADOPTED Acct. #14-15 14-15 15-16 VARIANCE Explanation OPERATIONS 6493 Outside Services & Repairs 2,000 2,000 26,600 24,600 Community Survey 6405 Comm. Meeting Expense - - 2,700 2,700 Administer Quarterly Meetings 6625 Program Expense 7,500 - 24,900 17,400 Produce and develop the annual news letter. 84 Description 1010130000 6230 Meetings/Conferences - CAPIO Annual Conference 6405 Comm. Meeting Expense - HRC Commission Stipends 6493 Outside Services & Repairs - Translations and Community Survey. 6601 Advertising Expense - Golden Days, San Gabriel Valley Tribune inserts 6625 Program Expense - Neighborhood Connections, Newsletters, Annual Report, City Events, and Others. Account Number Dues/Subscriptions - California Association of Public Information Officers (CAPIO), BMI, ASCAP, Tribune 6235 COMMUNITY PROMOTIONS (NEIGHBORHOOD SERVICES) ACTIVITY DETAIL 85 BUDGET UNIT:1010130000 NEIGHBORHOOD SERVICES DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE OPERATIONS 6230 Dues & Subscriptions 620 832 1,200 1,200 1,200 - 6235 Meetings & Conferences 1,620 1,318 1,500 1,500 1,500 - 6493 Outside Services & Repairs 2,335 1,545 2,000 2,000 26,600 24,600 6405 Comm. Meeting Expense - - - - 2,700 2,700 6530 Office Supplies 30 20 500 250 250 (250) 6601 Advertising Expense 15,915 16,172 27,200 17,000 10,000 (17,200) 6625 Program Expense - 887 7,500 - 24,900 17,400 OPERATIONS SUBTOTAL 20,520 20,774 39,900 21,950 67,150 27,250 NEIGHBORHOOD SERVICES TOTAL:144,010 148,591 165,770 145,875 197,075 31,305 86 BUDGET UNIT: 1009000000 CITY ATTORNEY DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE OPERATIONS 6301 Legal Fees 241,225 237,607 250,000 250,000 250,000 - OPERATIONS SUBTOTAL 241,225 237,607 250,000 250,000 250,000 - GENERAL FUND TOTAL: 241,225 237,607 250,000 250,000 250,000 - 87 THIS PAGE INTENTIONALLY LEFT BLANK 88