The URL can be used to link to this page

Home My WebLink About08. Human ResourcesHUMAN RESOURCES Personnel Services Risk Management 121 HUMAN RESOURCES - PERSONNEL SERVICES DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Human Resources Department strives to provide assistance to all City Departments in developing a high- quality and diverse workforce that supports and sustains a productive customer oriented, safe and stable work environment. Personnel Services is a division of Human Resources responsible for a variety of support functions, including but not limited to benefits administration, employment records management, recruitment/testing, employer/employee relations, training, employee development, contract negotiations, and new employee orientation. STRATEGIC GOALS:  Implement new and continue existing training programs (ethics, performance evaluation, employee relations, and Executive and Supervisory development).  Streamline & modernize personnel processes utilizing technology in order to improve accuracy and efficiency.  Negotiate and implement seven Memorandums of Understanding (MOUs).  Strengthen the working relationship with all seven Bargaining Groups by meeting and being available for the Bargaining Groups Representatives. FY 2014-15 PROGRAM HIGHLIGHTS:  Work with City Departments and third party administrators to ensure effective, efficient and fiscally responsible management of insurance and benefit programs.  Work with City Administration and Bargaining Groups to ensure effective, efficient and fiscally responsible Memorandums of Understandings. 122 THIS PAGE INTENTIONALLY LEFT BLANK 123 Budget Division: HUMAN RESOURCES - PERSONNEL SERVICES FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Director of Human Resources 1.00 1.00 $127,500 $127,500 Human Resources Technician 1.00 1.00 57,325 $51,725 TOTAL 2.00 2.00 $184,825 $179,225 TOTAL 0 0 $0 $0 Full Time Positions Part Time Positions 124 BUDGET UNIT:1050921000 HUMAN RESOURCES - PERSONNEL SERVICES DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE PERSONNEL 6003 Salaries/Regular 133,595 152,183 184,825 62,315 179,225 (5,600) 6006 Salaries/Temp & Part Time -14,269 -89,120 -- 6033 Overtime Pay/Premium ---45 -- 6047 Sal/Bonus 1,500 ---- 6069 Allowances/Vehicle 3,010 3,738 5,400 -3,600 (1,800) 6070 Allowances/Telephone 200 249 360 --(360) 6072 Sal/Injury 402 -785 -- 6101 PERS/Employee Contribution 9,390 10,752 13,510 3,315 12,595 (915) 6105 PERS/Employer Contribution 11,155 13,363 16,805 4,245 19,980 3,175 6125 FICA/Employer Contrib/Med 2,115 2,936 3,340 2,260 3,120 (220) 6133 Retiree Health Premium Reimb 2,755 2,849 2,800 2,845 2,975 175 6140 Life Insurance Allocation 340 384 530 120 490 (40) 6155 Workers' Comp Allocation 5,345 6,751 7,920 5,450 7,315 (605) 6160 LTD Insurance Allocation 1,300 1,529 1,495 335 1,395 (100) 6165 Unemployment Allocation 135 183 230 145 215 (15) 6175 Benefits/Flex Plan 23,695 27,942 32,305 18,880 32,305 - 6180 Deferred Comp/Employer Paid 45 495 2,700 2,700 2,700 - PERSONNEL SUBTOTAL 193,080 239,527 272,220 192,560 265,915 (6,305) 125 BUDGET UNIT:1050921000 HUMAN RESOURCES - PERSONNEL SERVICES DESCRIPTION REVISED YEAR END EST ADOPTED Acct. #14-15 14-15 15-16 VARIANCE Explanation OPERATIONS 6220 Training Schools 700 -10,000 9,300 For Retreat, Workshops & Training for Executives 6230 Dues & Subscriptions 2,500 -5,100 2,600 Liebert & Cassidy Consortium was charged to wrong account number 6350 Medical Services 4,500 2,000 5,000 500 More Recruitments than normal due to ACA Requirements (i.e. Lifeguards, etc.) 6545 Fingerprinting 2,500 1,000 3,000 500 More Recruitments than normal due to ACA Requirements (i.e. Lifeguards, etc.) 6563 Supplies/Special 500 -2,000 1,500 For items such as Six Pillars of Character and Code of Ethics - framed posters 6835 Maint & Repair/Equipment 75 -1,000 925 For Repair of several printers and copies in HR office 6915 Utilities/Telephone 400 300 900 500 No permanent HR Dir. Until 3/9/15 126 Description 1050921000 6220 Training Programs - Liebert Cassidy workshops; Southern California Public Labor Relations Council (SCPLRC) 6230 Dues/Subscriptions - Liebert Cassidy Law Library; PERS Public Agency Coalition - PERSPAC 6301 Legal Fees - Best Best & Krieger (BBK) (over and above retainer), Ken Meyer Associates & Liebert Cassidy legal 6350 Medical Service - Pre-placement physicals; fitness for duty, random drug tests, DOT DL renewal 6399 Professional Service - LCW Consortium, Cooperative Personnel tests, Rio Hondo College, Donahoe & Associates, NeoGov Applicant Tracking System 6563 Supplies/Special - Annual Health Benefits Fair 6601 Advertising Expense - Los Angeles Times; San Gabriel Valley Tribune; Brown & Caldwell; Western City; Jobs Available; L & W trade Magazines 6850 Lease Payments - Konica-Minolta (copier lease) HUMAN RESOURCES PERSONNEL SERVICES ACTIVITY DETAIL Account Number 127 BUDGET UNIT:1050921000 HUMAN RESOURCES - PERSONNEL SERVICES DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE OPERATIONS 6220 Training Schools 360 300 700 100 10,000 9,300 6230 Dues & Subscriptions 3,510 494 2,500 950 5,100 2,600 6235 Meetings & Conferences 1,210 82 3,050 225 -(3,050) 6240 Mileage Reimbursement 70 24 300 600 100 (200) 6301 Legal Fees 70,155 22,471 25,000 11,000 20,000 (5,000) 6350 Medical Services 4,730 8,800 4,500 10,500 5,000 500 6399 Professional Services/Other 54,175 40,928 12,000 15,500 12,000 - 6405 Commission Meetings Expense 2,500 2,000 3,000 3,000 3,000 - 6480 Insurance Claims Administration 225 1,008 910 740 600 (310) 6493 Outside Services & Repairs 1,225 399 -300 -- 6518 Postage 615 415 300 60 300 - 6530 Office Supplies 955 1,108 1,050 800 1,000 (50) 6545 Fingerprinting 3,955 3,710 2,500 3,000 3,000 500 6563 Supplies/Special 120 -500 640 2,000 1,500 6601 Advertising Expense 775 705 2,000 4,700 1,000 (1,000) 6635 Oral Board Costs 620 1,150 1,200 1,000 1,200 - 6736 Employee Assistant Program 6,910 6,298 7,000 6,400 7,000 - 6740 Claims Expense/Liability 5,198 ---- 6745 Claims Expense/Workers Co 720 456 ---- 6835 Maint & Repair/Equipment --75 -1,000 925 6850 Lease Payments 565 926 1,200 1,165 -(1,200) 6915 Utilities/Telephone 350 399 400 400 900 500 OPERATIONS SUBTOTAL 153,745 96,872 68,185 61,080 73,200 5,015 GENERAL FUND TOTAL: 346,825 336,399 340,405 253,640 339,115 (1,290) 128 HUMAN RESOURCES - RISK MANAGEMENT DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: Risk Management is a division of Human Resources responsible for a variety of support functions, including special projects as directed by the City Manager. The Division’s ongoing responsibilities include: workers compensation, liability, City and special event insurance, safety and safety training, including compliance with Occupational Safety and Health Administration (OSHA) guidelines and employee wellness programs. Risk Management also provides support in other Human Resource functions including negotiations of Memorandums of Understanding (MOUs), re-classifications, recruitment, employee relations and research on a variety of Human Resource related issues. STRATEGIC GOALS:  Coordinate expansion of training (safety, emergency preparedness, defensive driving, etc.).  Evaluate and improve the subrogation and reinsurance claims process.  Expand cost analysis of litigated liability claims and allocate to departments.  Coordinate tracking comparison of legal costs, expenses and settlements for liability claims data base with third party administrators.  Ensure annual competitive pricing for all Insurance including Liability, Workers Compensation, Property, and Special Events. FY 2014-15 PROGRAM HIGHLIGHTS:  Work with City Departments and Third Party Administrators such as Cal Claims Management Services (CCMS), Carl Warren and Independent Cities Risk Management Authority (ICRMA) to ensure effective, efficient and fiscally responsible management of workers compensation and liability claims.  Provide staff support and representation for the City’s membership in ICRMA, and California Transit Insurance Pool (Cal TIP).  Meet with Department Heads to review workers’ compensation claims and look at preventative measures related to claims.  Work with Safety Committee and ICRMA to implement safety training in order to reduce workers’ compensation claims. 129 Budget Division: HUMAN RESOURCES - RISK MANAGEMENT FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Senior HR/Risk Management Analyst 1.00 1.00 $67,045 $70,395 TOTAL 1.00 1.00 $67,045 $70,395 TOTAL 0 0 $0 $0 Full Time Positions Part Time Positions 130 BUDGET UNIT:4250923000 HUMAN RESOURCES - RISK MANAGEMENT DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE PERSONNEL 6003 Salaries/Regular 63,215 50,329 67,047 65,375 70,395 3,348 6033 Overtime Pay/Premium 1,835 663 --- - 6047 Sal/Bonus - 1,500 --- - 6101 PERS/Employee Contribution 4,450 874 4,610 25 4,950 340 6105 PERS/Employer Contribution 5,395 6,315 5,740 9,040 7,860 2,120 6125 FICA/Employer Contrib/Med 1,160 885 1,185 970 1,255 70 6140 Life Insurance Allocation 170 130 175 165 185 10 6155 Workers' Comp Allocation 2,575 2,091 2,620 2,615 2,815 195 6160 LTD Insurance Allocation 490 392 510 510 550 40 6165 Unemployment Allocation 75 57 80 60 85 5 6175 Benefits/Flex Plan 15,445 13,137 16,150 16,150 16,150 - 6180 Deferred Comp/Employer Paid 45 405 540 540 540 - PERSONNEL SUBTOTAL 94,855 76,931 98,657 96,384 104,785 6,128 131 BUDGET UNIT:4250923000 HUMAN RESOURCES - RISK MANAGEMENT DESCRIPTION REVISED YEAR END EST ADOPTED Acct. #14-15 14-15 15-16 VARIANCE Explanation OPERATIONS 6740 Claims Expense/Liability 750,000 -780,000 30,000 For litigation related to liability claims and to pay claimant 132 Description 4250923000 6235 Meeting/Conferences - Risk Management meeting and conference expenses. 6480 Insurance Claims Administration - Third Party Administration fees for workers' compensation (Cal Claims Management Services-CCMS) and Liability (Carl Warren). Supplies/Special - Safety Committee expenses for the implementation and/or purchase of safety related items (emergency evacuation placards for each building, drop box for anonymous reporting, etc.). 6710 Insurance /General Liability Premiums - Independent Cities Risk Management Authority (ICRMA) (Liability and Storage Tanks), California Transit Insurance Pool (CalTIP) (transportation vehicles), and Merriweather & Williams (Special Events). 6715 Insurance/Fire and Casualty Premiums - ICRMA (Property/Earthquake and Auto Physical Damage) and CALTIP (transportation vehicles) . 6720 Insurance /Workers Compensation Premiums - ICRMA 6740 Claims Expense/Liability - Funds utilized in the litigation/management (Carl Warren, Ken Meyer, Best, Best & Krieger-BBK) and settlement (payments made to claimants) of liability claims. 6745 Claims Expense/Workers Compensation - Funds utilized by our Third Party Administrator - CCMS in the administration of workers compensation expenses (payments made to Irwindale Industrial Clinic, employees and various hospitals and doctors); Legal and investigation expenses in the litigation/management of claims (Kegel, Tobin & Truce; Ken Meyer); First Aid Workers Compensation, medical utilization review, medical billing review. 6755 Claims Expense/Unemployment - State mandated expenses for unemployment insurance. Account Number 6563 HUMAN RESOURCES RISK MANAGEMENT ACTIVITY DETAIL 133 BUDGET UNIT:4250923000 HUMAN RESOURCES - RISK MANAGEMENT DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE OPERATIONS 6220 Training Schools -875 1,000 -- (1,000) 6230 Dues & Subscriptions --250 345 - (250) 6235 Meetings & Conferences -68 700 -- (700) 6301 Legal Fees ---585 - - 6350 Medical Services -4,871 1,500 13,725 - (1,500) 6399 Prof Svcs/Other -17,000 17,160 - (17,000) 6480 Ins Claims Administration 50,250 25,250 28,000 25,500 25,500 (2,500) 6480 Ins Claims Administration-L&W 1,475 -2,000 2,000 2,000 - 6521 Messenger Service 25 -200 -- (200) 6563 Supplies/Special 2,825 -1,200 500 1,000 (200) 6701 Fidelity Bonds 1,435 ---- - 6710 Ins/General Liability Premiums 524,760 666,646 525,000 625,535 525,000 - 6715 Ins/Fire & Casualty Premiums 657,420 445,115 510,000 443,675 510,000 - 6720 Ins/Workers Comp Premiums 282,955 330,364 275,000 270,000 275,000 - 6740 Claims Expense/Liability 285,645 888,267 750,000 637,335 780,000 30,000 6740 Claims Expense/Liability-L&W 390 -10,000 -- (10,000) 6745 Claims Expense/Workers Comp 671,385 456,156 300,000 350,000 300,000 - 6755 Claims Expense/Unemployment 70,975 2,977 50,000 1,000 5,000 (45,000) 6899 Repairs & Maintenance 13,055 8,879 2,000 -- (2,000) OPERATIONS SUBTOTAL 2,562,595 2,829,467 2,473,850 2,387,360 2,423,500 (50,350) RISK MGMT. FUND TOTAL 2,657,450 2,906,398 2,572,507 2,483,744 2,528,285 (44,222) 134