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Home My WebLink About10. LibraryLIBRARY General Services Youth Services 159 THIS PAGE INTENTIONALLY LEFT BLANK 160 LIBRARY GENERAL LIBRARY SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: General Library Services is a division of the Azusa City Library Department. The Library Department is responsible for meeting the information needs of all Azusa residents. This is accomplished by offering an appealing collection of materials in a variety of formats, library programs for all ages, community information assistance, access to current digital resources, and outreach service throughout the city. The library supports diversity with culturally appropriate services and with a helpful and welcoming bilingual staff. Library programs and specialized services support the library’s mission of encouraging lifelong learning, advancing knowledge, and strengthening the community. STRATEGIC GOALS: Continue to provide high-quality and services and programs that consistently meet the needs of Azusa residents. Improve the library collection by adding books that appeal to Azusa residents of all ages and cultural backgrounds, including more books in Spanish and Chinese. Train staff to improve technology skills for improved customer service. Keep the library collection current with new technology, and introduce new formats where appropriate. Identify revenue streams and apply for grant funds for programs that meet the needs of Azusa residents. Increase awareness of library programs and services by improving outreach, marketing, and advocacy. FY 2014-2015 PROGRAM HIGHLIGHTS: Maintain and develop quality programs, including an adult literacy program, a community-wide reading program for adults (“One Book One Azusa”), bilingual technology classes, and special events for enrichment and leisure. Introduce, promote, and further develop new electronic services, including technology training, career preparation, and downloadable content. Work closely with local schools, colleges, and community groups to achieve shared goals in the areas of education and literacy. Support citywide initiatives, disseminate information on new developments in the city, and maintain the presence of the library at community events. 161 Budget Division: LIBRARY - GENERAL FY 15-16 FY 14-15 FY 15-16FY 14-15 FY 15-16 FY 14-15 Revised Adopted Revised Adopted Revised FY 15-16 FY 14-15 Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary City Librarian 1.00 1.00 $85,985 $85,985 Librarian 1,924 1,924 $53,195 $53,195 Senior Librarian 1.00 1.00 65,170 65,170 Library Aide 5,876 5,876 73,750 73,750 Library Circulation Supervisor 1.00 1.00 55,150 55,150 Library Page 2,548 2,548 29,930 30,465 Senior Office Specialist 1.00 1.00 50,410 50,410 Library Circ. Asst. 1,508 1,508 20,885 20,885 Library Assistant III 3.00 3.00 137,948 140,065 Info Tech Analyst 960 960 31,160 31,160 TOTAL 7.00 7.00 $394,663 $396,780 TOTAL 12,816 12,816 $208,920 $209,455 Full Time Positions Part Time Positions 162 BUDGET UNIT:1030511000 LIBRARY - GENERAL DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED VARIANCE Acct. #12-13 13-14 14-15 14-15 15-16 PERSONNEL 6003 Salaries/Regular 356,045 388,972 $394,663 394,635 396,780 2,117 6006 Salaries/Temp & Part-Time 247,855 191,192 $208,920 208,930 209,455 535 6033 Overtime Pay/Premium 525 762 -550 - - 6047 Sal/Bonus - 10,933 --- - 6048 Salaries/Language Pay 8,035 9,945 10,380 10,630 10,380 - 6069 Allowance/Vehicle 2,620 ---- - 6101 PERS/Employee Contribution 31,430 28,701 30,290 28,450 30,420 130 6105 PERS/Employer Contribution 49,255 40,962 37,795 40,960 48,380 10,585 6109 PARS/Employer 10,545 10,430 11,340 10,455 13,715 2,375 6125 FICA/Employer Contrib/Med 10,020 9,833 10,495 9,680 10,590 95 6133 Retiree Health Premium Reimb 7,345 8,534 8,395 8,510 8,905 510 6140 Life Insurance Allocation 955 1,030 1,065 985 1,065 - 6155 Workers' Comp Allocation 24,665 24,042 24,395 23,240 24,665 270 6160 LTD Insurance Allocation 2,905 3,003 3,060 2,960 3,085 25 6165 Unemployment Allocation 645 634 720 620 720 - 6175 Benefits/Flex Plan 89,420 110,031 113,050 113,050 113,050 - 6180 Deferred Comp/Employer Paid 1,170 4,290 5,040 5,040 5,040 - PERSONNEL SUBTOTAL 843,435 843,292 859,608 858,695 876,250 16,642 163 BUDGET UNIT:1030511000 Library - General DESCRIPTION REVISED YEAR END EST ADOPTED Acct. #14-15 14-15 15-16 VARIANCE Explanation OPERATIONS 6405 Dues & Subscriptions 1,300 1,500 1,500 200 Based on current year's estimated expenditures 6536 Meetings & Conferences 2,000 3,631 3,500 1,500 Based on current year's estimated expenditures 6539 Mileage Reimbursement 3,500 3,500 4,500 1,000 Based on current year's estimated expenditures 164 1030511000 6230 6235 6493 6496 6503 6504 6506 6530 6539 6563 6570 6572 6625 6825 6846 6915 Dues/Subscriptions - Membership in Southern California Library Cooperative, American Library Association, California Library Association, California Association of Library Trustees & Commissioners, Southern California Literacy Network, Califa, and other organizations. Meetings and Conferences - California Library Association Conference attendance. Outside Services and Repairs - Movie licensing (public performance rights for feature films), copier maintenance, 3M Book Detection maintenance, collection agency fee, and other outside services and repairs. Outside Processing - Online Computer Library Center (OCLC) Catalog Utility Periodicals - Newspaper and magazine subscriptions through EBSCO and other vendors. Books - Books for the public collection from vendors including Baker & Taylor, Gale, Nolo Press, Ingram, and Quality Books. Includes cataloging and processing fees from Baker & Taylor. Computer Software/Licensing - Baker & Taylor online ordering, downloadable eBooks for the public from OverDrive, EBSCO database academic journals and magazines Utilities/Telephone - phone, Cell phones, wireless hot spot for bookmobile Program Expense - Performers and presenters for adult programs, promotional materials, incentives, and display items. Office Furniture & Equipment - Shelving units, office chairs, tables, file cabinets, computer tables, and workstations. Computer Hardware - Repairs as needed for Library operations or public service. Printing, Binding & Duplicating - Flyers and pamphlets,Minolta copier costs. Supplies/Special - Miscellaneous supplies Maintenance & Repair/Vehicle - Bookmobile maintenance Computer Peripherals - scanners, bar code readers, and other miscellaneous equipment. Account Number Description Office Supplies - Paper and cartridges for public and staff photocopiers; book detection strips, book covers, book tape and other office supplies to maintain library operations. LIBRARY - GENERAL SERVICES ACTIVITY DETAIL 165 BUDGET UNIT:1030511000 LIBRARY - GENERAL DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED VARIANCE Acct. #12-13 13-14 14-15 14-15 15-16 OPERATIONS 6230 Dues & Subscriptions 8,360 4,296 6,000 6,000 6,000 - 6235 Meetings & Conferences 635 190 200 200 200 - 6240 Mileage Reimbursement 75 106 400 400 400 - 6405 Commission Meetings Expense 1,025 875 1,300 1,500 1,500 200 6493 Outside Services & Repairs 3,400 2,819 5,300 3,300 3,300 (2,000) 6496 Outside Processing 6,280 5,753 6,000 6,000 6,000 - 6503 Books 28,700 25,467 22,500 22,500 20,000 (2,500) 6504 Computer Software/Licensing 5,845 7,900 8,000 8,000 8,000 - 6506 Periodicals 5,590 4,874 5,000 5,000 5,000 - 6512 Audio Recordings 2,630 2,751 3,500 3,700 3,500 - 6515 Films & Video Recordings 4,110 3,499 5,000 5,000 5,000 - 6518 Postage 45 152 200 200 200 - 6530 Office Supplies 11,925 10,017 12,000 12,000 12,000 - 6536 Supplies/Reprographics 4,170 3,807 2,000 3,631 3,500 1,500 6539 Printing, Binding & Duplicating 1,090 2,024 3,500 3,500 4,500 1,000 6551 Fuel and Oil 325 255 300 300 300 - 6563 Supplies/Special -403 500 500 500 - 6569 Small Equipment 1,370 437 1,500 1,500 750 (750) 6570 Computer Peripherals/Misc 2,855 539 600 600 600 - 6572 Office Furniture & Equipment 720 1,289 2,000 2,000 - (2,000) 6625 Program Expense 1,905 2,469 2,650 2,650 2,650 - 6799 Insurance/Other - -800 800 800 - 6825 Maint & Repair/Vehicle 30 -500 250 500 - 6835 Maint & Repair/Equipment 950 -1,800 800 800 (1,000) 6846 Computer Hardware Maint/Repair 830 1,371 2,000 1,500 800 (1,200) 6910 Utilities/Natural Gas 29,915 31,124 30,000 30,000 30,000 - 6915 Utilities/Telephone 3,340 3,565 3,340 2,500 2,500 (840) OPERATIONS SUBTOTAL 126,120 115,980 126,890 124,331 119,300 (7,590) GENERAL FUND TOTAL: 969,555 959,272 986,498 983,026 995,550 9,052 166 LIBRARY YOUTH SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: Library Youth Services is a division within the Azusa City Library Department. Youth Services staff plans and executes library programs that are educational, informative and culturally enriching for youths, young adults and families as a whole. Targeted storytimes, programs, workshops, and special events promote library use, circulation of library materials, school readiness, and the development of lifelong readers. Youth Services also directs the operation of the Azusa City Library Bookmobile, expanding the reach of library services to the greater Azusa community. STRATEGIC GOALS:  Create and maintain welcoming youth services sections within the library.  Increase circulation of youth materials.  Offer community outreach to residents, schools, and civic organizations. Continue to maintain and strengthen positive relations with the Azusa Unified School District.  Expand Bookmobile services to include additional school sites in the Azusa community.  Continue collaboration with the Azusa Reads/Writes/Counts/Calculates after-school tutoring program.  Offer literature-based, educational, and cultural enrichment programs to children and young adults in order to promote reading and library usage. FY 2014-2015 PROGRAM HIGHLIGHTS:  Provide reference and readers’ advisory service via the youth services desk during afternoon hours, Monday through Thursday.  Manage and further expand the My First Library Card initiative in partnership with the Azusa Unified School District.  Maintain on-going programs such as Moonlight, Bilingual, and Preschool storytimes, as well as the Summer Reading program.  Conduct outreach visits to local schools and community events promoting literacy and library services.  The expansion of Bookmobile services. Includes staff supervision, collection development, coordination of site stops, Bookmobile maintenance, budget management and attendance at special events.  Maintaining the youth materials collection through a formal collection development plan. 167 BUDGET UNIT: 1030513000 LIBRARY - YOUTH SERVICES DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE OPERATIONS 6503 Books 18,220 17,075 22,500 22,500 22,500 - 6512 Audio Recordings 475 542 500 525 500 - 6515 Films & Video Recordings 235 149 - - - - 6530 Office Supplies 765 650 780 780 780 - 6625 Program Expense 2,040 2,438 7,650 7,650 7,650 - OPERATIONS SUBTOTAL 21,735 20,853 31,430 31,455 31,430 - GENERAL FUND TOTAL: 21,735 20,853 31,430 31,455 31,430 - 168 1030513000 6503 6512 6530 6625 Books - Print materials for Youth Services Collection, including materials for Bookmobile. Includes cataloging and processing costs. Office Supplies - Supplies such as construction & butcher paper, scissors, etc. for Youth Services and Bookmobile van. Program Expense - Summer Reading Program, fees for special events during the school year (Dia de los Ninos, Santa, Black History Month, etc.) Account Number Description Audio Recordings - Children's Audio Recordings. LIBRARY - YOUTH SERVICES ACTIVITY DETAIL 169