The URL can be used to link to this page

Home My WebLink About12. Econ Com DevECONOMIC AND COMMUNITY DEVELOPMENT Planning Building Community Improvement Business License Community Development Block Grant (CDBG) 199 ECONOMIC AND COMMUNITY DEVELOPMENT PLANNING DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Planning Division is the liaison to homeowners, businesses and developers for all zoning functions of the City. The Division is responsible for the current and advance planning programs and activities of the City. In order to improve the quality of life of the residents and the community, the Division seeks to implement the goals, objectives and policies contained in the General Plan and Development Code, and to enforce all applicable planning and zoning laws. In addition, advance planning programs are undertaken to meet the future needs of the City. More specifically, the Division’s activities include review and processing of environmental documents, variances, use permits, rezoning, specific plan preparation, design review, annexations and business license review. The Planning Division provides technical support to the Planning and Cultural and Historic Preservation Commissions. STRATEGIC GOALS: Work with Rosedale Developers to entitle the final tracts within the Monrovia Nursery Specific Plan, including the Transit 2 site. Completion of the hotel project at 229 S. Azusa Ave. Select developer for Block 36 project and commence the entitlement process. Completion of the Transit Orient Development and the Dhammakaya Specific Plans. Begin process on a modification to the land fill entitlement for Waste Management. FY 2014-15 PROGRAM HIGHLIGHTS: Negotiated a Development Agreement for the construction of a hotel at the former Enterprise Car rental facility, located at 229 S. Azusa Ave, and completed entitlement process. Began the Environmental Impact Reports for the Transit Orient Development and the Dhammakaya Specific Plans. Completed Environmental Impact Report and entitlement process for the 10th Street Center, a 342,629 square foot industrial project located at 10th Street and Todd Avenue. 200 THIS PAGE INTENTIONALLY LEFT BLANK 201 Budget Division: ECONOMIC AND COMMUNITY DEVELOPMENT - PLANNING FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Economic & Community Dev Director (a)0.35 0.35 $56,025 $56,025 Senior Planner 1.00 1.00 83,685 $83,685 Assistant Planner 1.00 1.00 59,550 $59,550 (a) .35 FTE Building, .30 FTE Comm. Improvement TOTAL 2.35 2.35 $199,260 $199,260 TOTAL 0 0 $0 $0 Full Time Positions Part Time Positions 202 BUDGET UNIT:1035611000 ECONOMIC AND COMMUNITY DEV - PLANNING DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE PERSONNEL 6003 Salaries/Regular 269,520 258,218 199,260 187,395 199,260 - 6006 Salaries/Temp & Part-Time ---17,155 -- 6033 Overtime Pay/Premium ---730 -- 6045 Salaries/Education 725 730 725 185 -(725) 6047 Sal/Bonus - 5,663 ---- 6048 Salaries/Language Pay ---1,520 2,400 2,400 6069 Allowances/Vehicle 1,715 1,604 1,595 1,555 1,890 295 6101 PERS/Employee Contribution 19,015 18,192 19,305 11,725 14,210 (5,095) 6105 PERS/Employer Contribution 22,950 22,540 24,090 17,520 22,660 (1,430) 6109 PARS/Employer 7,250 8,289 7,445 7,500 7,845 400 6125 FICA/Employer Contrib/Med 4,320 4,377 4,660 3,770 3,500 (1,160) 6133 Retiree Health Premium Reimb 2,765 2,861 2,815 2,850 2,980 165 6140 Life Insurance Allocation 700 656 735 445 545 (190) 6155 Workers' Comp Allocation 10,810 10,584 11,030 8,180 8,140 (2,890) 6160 LTD Insurance Allocation 2,380 2,326 2,125 1,730 1,550 (575) 6165 Unemployment Allocation 250 255 320 220 245 (75) 6175 Benefits/Flex Plan 44,370 44,137 46,030 34,200 37,955 (8,075) 6180 Deferred Comp/Employer Paid 480 1,698 1,980 1,835 1,835 (145) PERSONNEL SUBTOTAL 387,250 382,128 322,115 298,515 305,015 (17,100) 203 BUDGET UNIT:1035611000 ECONOMIC AND COMMUNITY DEV - PLANNING DESCRIPTION REVISED YEAR END EST ADOPTED Acct. #14-15 14-15 15-16 VARIANCE Explanation OPERATIONS 6399 Professional Services/Other 24,000 25,000 75,000 51,000 This is for an Economic Development consultant 6405 Commission Meetings Expense 2,400 1,000 3,000 600 This is the full stipend rate for 24 meetings 204 Description 6230 6235 Meetings & Conferences - Attendance at APA (Chapter) , CalCIMA, League Planners Insititute, ICSC (Las Vegas and San Diego), and Railvolution Conferences. 6240 Mileage Reimbursement - To reimburse Planning staff for inspections, recordation, and other work-related vehicular trips. Professional Services/Other - Outside consultant for special Projects and Economic Development consulting services Commission Meetings Expense - Funds Commissioner stipends and miscellaneous meeting expenses. 6509 Publications - County Assessor maps, CEQA publications. 6530 Office Supplies - Binders, paper, tabs, toner, etc. 6539 Printing, Binding & Duplicating - Forms, maps, business cards, etc. 6601 Adverting Expense City initiated projects (TOD) 6835 Maintenance & Repair/Equipment - Repairs for equipment such as copier. 6845 Maintenance/Office Furniture & Equipment - Repair or replace non-functional office furniture. Account Number Dues & Subscriptions - American Planning Association (APA), Association of Environmental Professionals, ICSC1035611000 6399 6405 ECONOMIC AND COMMUNITY DEVELOPMENT - PLANNING ACTIVITY DETAIL 205 BUDGET UNIT:1035611000 ECONOMIC AND COMMUNITY DEV - PLANNING DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE OPERATIONS 6212 Recognition/Awards-All America City - 4,000 --(4,000) 6230 Dues & Subscriptions 1,590 1,235 2,400 2,000 2,000 (400) 6235 Meetings & Conferences 6,190 8,934 8,600 2,000 5,200 (3,400) 6240 Mileage Reimbursement 275 236 500 250 500 - 6399 Professional Services/Other 30,065 14,000 24,000 25,000 75,000 51,000 6405 Commission Meetings Expense 2,350 1,523 2,400 1,000 3,000 600 6503 Books 70 --200 250 250 6509 Publications/Other 65 1,033 200 -200 - 6521 Messenger Service 25 65 ---- 6530 Office Supplies 555 1,331 450 1,200 1,000 550 6539 Printing, Binding & Duplicating 510 265 400 400 400 - 6563 Supplies/Special 25 124 150 150 500 350 6601 Advertising Expense 3,650 5,109 2,000 5,000 5,000 3,000 6625 Program Expense - 375 ---- 6835 Maint & Repair/Equipment 80 -100 100 100 - 6845 Maint/Office Furniture & Equip 55 -350 350 500 150 6850 Lease Payments 90 421 400 400 500 100 6915 Utilities/Telephone 425 438 300 300 300 - OPERATIONS SUBTOTAL 46,020 35,089 46,250 38,350 94,450 48,200 GENERAL FUND TOTAL: 433,270 417,218 368,365 336,865 399,465 31,100 206 ECONOMIC AND COMMUNITY DEVELOPMENT BUILDING DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Building Division is responsible for ensuring the public health, safety, and welfare in all private construction activities in the community. The Division reviews all building permit applications for proper licensure under the California Contractors Licensing Law and local ordinances, reviews all construction plans for compliance with state and local building regulations/standards, and provides building inspections of all permitted work under construction until completion. All personnel, operational costs, and administrative support costs are paid for under a “fee for service” structure with funds deposited to the City General Fund. The Division strives to provide professional, courteous and efficient customer service and assistance to the public and other Division personnel. Division personnel are encouraged to spend additional time with “Do it yourself” homeowners and business owners attempting construction projects or improvements without a contractor. Additional time is also encouraged to explain changing code requirements to Licensed Contractors who are often unaware of new or changing state requirements for construction. 2015-16 STRATEGIC GOALS:  Ensure staff obtains the necessary training and education for the proper application and enforcement of the latest California Building Codes.  Update Building Division forms and handouts to reflect continual changes to California Building Code r equirements.  Implement and adopt Solar permitting ordinance that conforms with the requirements of AB 2188.  Continue with the in-house training program designed to inform Building Division personnel of changes in state laws affecting the California Building Codes, review correct application and interpretation of existing codes, and ensure uniform enforcement of all codes. FY 2014-15 PROGRAM HIGHLIGHTS:  Worked with other departments and divisions to achieve goals established by the City Council and City Manager. The Building Division is an important component in the execution and completion of all construction projects, including redevelopment projects. The Building Division will strive to facilitate the construction process from ground breaking through the issuance of a Certificate of Occupancy in an expeditious manner.  Provide professional, courteous and efficient customer service at the public counter, in the field and on the telephone. 207  Review all permit applications, plans and documents for completeness prior to plan check submittal.  Provide professional, courteous and efficient plan review and building inspection services for all residential and commercial projects throughout the City.  Verify all conditions of approval are complete and all required clearances are obtained prior to building permit issuance.  Provide Division representation at all pre-project and development review meetings.  Continue to work in unison with other City departments and divisions to achieve desired City of Azusa goals.  Remain active in professional organizations related to Building Code enforcement, including California Building Officials, International Code Council, and International Association of Electrical Inspectors. 208 THIS PAGE INTENTIONALLY LEFT BLANK 209 Budget Division: ECONOMIC AND COMMUNITY DEVELOPMENT - BUILDING FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Economic & Community Dev Director (a)0.35 0.35 $56,025 $56,025 Building Official 1.00 1.00 101,795 101,795 Building Inspector 2.00 2.00 136,065 140,145 Building Technician 1.00 1.00 53,775 56,465 (a) .35 FTE Building, .30 FTE Business License TOTAL 4.35 4.35 $347,660 $354,430 TOTAL 0 0 $0 $0 Full Time Positions Part Time Positions 210 BUDGET UNIT:1035620000 ECONOMIC AND COMMUNITY DEV - BUILDING DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE PERSONNEL 6003 Salaries/Regular 364,720 365,079 347,660 342,400 354,430 6,770 6006 Salaries/Temp & Part Time 675 226 - - - - 6033 Overtime Pay/Premium 3,045 8,299 - 9,575 - - 6045 Salaries/Educational Incentive 1,815 1,824 1,815 1,510 1,450 (365) 6047 Sal/Bonus - 8,824 - - - - 6048 Salaries/Language Pay 1,130 2,412 2,400 2,345 - (2,400) 6069 Allowance/Vehicle 1,715 1,604 1,595 1,560 1,890 295 6101 PERS/Employee Contribution 27,560 26,793 26,290 20,195 25,055 (1,235) 6105 PERS/Employer Contribution 34,640 34,536 32,755 33,825 39,805 7,050 6109 PARS/Employer Contribution 12,525 13,978 13,405 14,000 20,300 6,895 6125 FICA/Employer Contrib/Med 6,470 6,800 6,505 6,445 6,205 (300) 6133 Retiree Health Benefits 1,740 2,852 2,805 2,835 2,970 165 6140 Life Insurance Allocation 955 949 995 855 950 (45) 6155 Workers' Comp Allocation 14,760 15,424 14,995 14,185 14,310 (685) 6160 LTD Insurance Allocation 3,065 3,131 2,870 2,960 2,755 (115) 6165 Unemployment Allocation 390 411 455 390 435 (20) 6175 Benefits/Flex Plan 65,015 69,654 74,295 70,255 70,255 (4,040) 6180 Deferred Comp/Employer Paid 640 3,259 3,870 4,175 4,175 305 PERSONNEL SUBTOTAL 540,860 566,052 532,710 527,510 544,985 12,275 211 Description 6220 maintenance. Dues and Subscriptions - This account covers costs of membership dues for the International Association of Plumbing and Mechanical Officers (IAPMO), the International Code Council (ICC), California Building Officials (CALBO), and the International Association of Electrical Inspectors. Meetings & Conferences - International Code Council annual conference. This annual conference includes the Annual Business meeting, final code development hearings and a variety of education programs. Plan Checking - This account covers the costs of outside plan checking services used by the Building Division. The current consultant is CSG Consultants Inc. Outside Services & Repairs - This account funds the Iron Mountain file and plan storage and retrievals, and the Building Division's share of maintenance costs for copiers and fax equipment. Publications - Purchase of code publications, engineering manuals, engineering software, interpretative and training manuals needed to properly enforce current codes. Office Furniture & Equipment - A budget of $500 has been maintained for minor replacements and/or repair of equipment or furniture. Fuel and Oil - Fuel and oil costs for three vehicles operated by Building Division. Account Number Training Schools - State mandated training for Building Inspectors and Building Official, and costs for certificate1035620000 6230 6235 6435 6509 6572 6551 ECONOMIC AND COMMUNITY DEVELOPMENT - BUILDING ACTIVITY DETAIL 212 BUDGET UNIT:1035620000 ECONOMIC AND COMMUNITY DEV - BUILDING DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE OPERATIONS 6201 Uniforms & Laundry 690 418 900 500 900 - 6220 Training Schools 1,585 2,819 7,000 3,500 3,500 (3,500) 6230 Dues & Subscriptions 990 542 690 690 500 (190) 6235 Meetings & Conferences 300 20 2,000 2,000 2,000 - 6240 Mileage Reimbursement - - - 150 500 500 6435 Plan Checking 192,255 111,993 140,000 92,000 100,000 (40,000) 6493 Outside Services & Repairs 5,350 6,820 10,000 10,000 6,000 (4,000) 6509 Publications/Other 495 3,666 4,000 2,500 500 (3,500) 6527 Supplies/Computer/Small Eq 50 - 1,300 700 - (1,300) 6530 Office Supplies 670 636 1,100 700 1,100 - 6539 Printing, Binding & Duplicating 1,295 936 1,200 1,200 1,200 - 6551 Fuel and Oil 2,610 3,209 3,960 2,800 3,500 (460) 6563 Supplies/Special 75 414 - - - - 6569 Small Equipment 400 550 1,350 1,540 1,350 - 6572 Office Furniture & Equipment 495 - 500 500 - (500) 6601 Advertising Expn - 1,007 1,200 600 - (1,200) 6825 Maint & Repair / Vehicle 30 60 1,500 600 1,500 - 6845 Maint/Office Furniture - - - 1,200 - - 6850 Lease Payments 90 659 750 750 750 - 6915 Utilities/Telephone 1,020 977 1,500 15,000 1,500 - OPERATIONS SUBTOTAL 208,400 134,726 178,950 136,930 124,800 (54,150) GENERAL FUND TOTAL: 749,260 700,778 711,660 664,440 669,785 (41,875) 213 ECONOMIC AND COMMUNITY DEVELOPMENT COMMUNITY IMPROVEMENT DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Community Improvement Division conducted approximately 352 inspections and reports under the “Real Property Records Report Ordinance” annually and collects inspection fees under the program. The Division is also responsible for conducting annual inspections under the “Rental Inspection Ordinance” that deals with ongoing maintenance of approximately 5,736 registered rental units in the city, and collects registration and inspection fees under the program. The Division also handled approximately 864 reactive and proactive complaints last year pertaining to real property land uses, property maintenance, non-permitted construction, National Pollution Discharge Elimination System violations, State Housing laws, Health and Safety codes, Azusa Municipal Code and other code violations. The Division issued 221 administrative fines, and processed 430 administrative fines that were issued by Community Improvement and the Azusa Police Department, 223 Notice of Violation were letters processed and mailed to violators. Field inspectors removed over 548 illegally posted signs and have conducted field stops of 13 illegal vendors. The Division conducted 3 Public Nuisance hearings, issued 49 Stop Work orders and discovered 23 illegal garage conversions. The Division also oversaw the removal of 1,151 shopping carts from the public right away. The Division strives to provide professional, courteous and efficient customer service and assistance to the public and other Department personnel. In addition, staff is also encouraged to explain relevant ordinances, methods of corrections and changes to code requirements to property owners and business owners who are sometimes unaware of code violations and changes to ordinances. STRATEGIC GOALS:  Implement a Code Compliance program that reduces visible blight and unsafe living conditions by eliminating 2,500 code violations throughout the City.  Inspect a minimum of 500 single and multi-family rental properties.  Continue to update the Community Improvement web page so it provides a broader scope of services and information regarding the division activities, along with a variety of links and forms. Continue to educate the community on quality of life issues and code enforcement matters. 214  Update Community Improvement materials and informational brochures to better assist and serve property owners, tenants and the business community.  Continue to respond to complaints in a timely manner, depending on the severity of complaint(s).  Continue organized professional training for Division Staff.  Continue ongoing and interactive training of Field Staff with an emphasis on quality customer service and educating the public.  Continue to update the Division’s Policy and Procedure manual.  Continue to improve our procedure process as a division. FY 2014-15 PROGRAM HIGHLIGHTS:  Community Improvement Inspector - Community Development Block Grants (CDBG) will continue inspecting the targeted low-to-moderate income areas in the community. The CDBG inspector will also work on the Rental Inspection Program, Real Property Records Inspections and respond to complaints and work proactively within the low-to-moderate income areas.  The full-time Community Improvement Inspector will focus on the Rental Inspection Program, Real Property Records Report and complaints, both proactive and reactive within all areas of the City.  Work with other departments and divisions to achieve goals established by the City Council and City Manager.  Provide professional, courteous and efficient customer service at the public counter, on the telephone and in the field.  Remain active in professional organizations related to Code Enforcement, including California Association of Code Enforcement Officers, Community Officers Resource Exchange, and American Association of Code Enforcement. 215 Budget Division: ECONOMIC AND COMMUNITY DEV. - COMMUNITY IMPROVEMENT FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Economic & Community Dev Director (a)0.300 0.300 $48,025 $48,025 Community Improvement Supervisor (b)0.840 0.840 61,685 $61,685 Community Improvement Inspector 1.000 1.000 57,970 $57,970 Development Services Assistant 1.000 1.000 61,675 61,675 (a) .35 FTE Planning, .35 FTE Building (b) FY 13-14: .182 FTE CDBG; FY 14-15: .16 FTE CDBG TOTAL 3.140 3.140 $229,355 $229,355 TOTAL 0 0 $0 $0 Full Time Positions Part Time Positions 216 BUDGET UNIT:1035643000 ECON & COMM DEV - COMM IMPROVEMENT DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE PERSONNEL 6003 Salaries/Regular 250,185 257,207 229,355 230,837 229,355 - 6033 Overtime Pay/Premium -459 ---- 6045 Salaries/Education 365 365 365 92 -(365) 6047 Sal/Bonus 6,304 ---- 6048 Salaries/Language Pay 2,400 2,412 2,400 2,343 2,400 - 6069 Allowance/Vehicle 1,470 1,374 1,370 1,336 1,620 250 6101 PERS/Employee Contribution 18,650 18,312 18,375 16,406 16,340 (2,035) 6105 PERS/Employer Contribution 23,370 22,719 22,910 20,549 25,990 3,080 6109 PARS/Employer 4,430 5,613 6,210 5,469 6,150 (60) 6125 FICA/Employer Contrib/Med 3,985 4,201 4,590 3,888 4,120 (470) 6133 Retiree Health Premium Reimb 4,480 4,272 4,200 4,263 4,460 260 6140 Life Insurance Allocation 655 661 695 568 620 (75) 6155 Workers' Comp Allocation 13,395 13,549 14,205 9,330 12,135 (2,070) 6160 LTD Insurance Allocation 2,150 2,262 2,005 2,044 1,785 (220) 6165 Unemployment Allocation 330 332 440 235 360 (80) 6175 Benefits/Flex Plan 51,825 53,732 54,755 50,715 50,715 (4,040) 6180 Deferred Comp/Employer Paid 490 1,787 1,985 2,185 2,185 200 PERSONNEL SUBTOTAL 378,180 395,561 363,860 350,260 358,235 (5,625) 217 BUDGET UNIT:1035643000 ECON & COMM DEV - COMM IMPROVEMENT DESCRIPTION REVISED YEAR END EST ADOPTED Acct. #14-15 14-15 15-16 VARIANCE Explanation OPERATIONS 6539 Printing, Binding & Duplicating - 400 1,500 1,100 Printing of door hanger violation notices 218 Description 6201 Understanding (MOU). Tuition Reimbursement - As allowed by the employees' MOU, one staff member plans on attending college courses that will advance job-related skills. Dues & Subscriptions - Staff memberships in the California Association of Code Enforcement Officers and the America Association of Code Enforcement. Meetings & Conferences - University of California Code Enforcement seminars, California Association of Code Enforcement Certificate training, Annual Seminar, and continuing education training is budgeted to give formal training to existing staff members. Legal Fees - Public nuisance activity requiring legal services, consultations and current legal service for ongoing cases. 6485 Public Nuisance Abatement - Reflects ongoing public nuisance abatement and assistance with hardship cases regarding blight, health and safety concerns, and the increased number of foreclosed/vacant housing throughout the community. Outside Services & Repairs - Public nuisance hearing officer, Data Quick on-line service, and the increase cost of the Shopping Cart Retrieval Program. Postage - Notice of Administrative penalties and public nuisance abatement mailings resulting from field activities of Community Improvement, Azusa Police Department, Building and San Gabriel Valley Humane. Office Supplies - Binders, paper, tabs, toner, etc. 6551 Fuel and Oil - Fuel costs Account Number Uniforms - For purchase of uniform shirts and boots for field personnel as allowed by the employees' Memorandum of1035643000 6215 6230 6235 6301 6493 6518 6530 ECONOMIC AND COMMUNITY DEVELOPMENT - COMMUNITY IMPROVEMENT ACTIVITY DETAIL 219 BUDGET UNIT:1035643000 ECON & COMM DEV - COMM IMPROVEMENT DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE OPERATIONS 6201 Uniforms & Laundry 475 580 630 630 630 - 6215 Tuition Reimbursement --500 500 -(500) 6230 Dues & Subscriptions 75 447 375 375 500 125 6235 Meetings & Conferences 405 1,251 2,480 2,480 2,480 - 6301 Legal Fees 7,780 53,609 30,000 30,000 30,000 - 6485 Public Nuisance Abatement 2,615 1,900 10,000 10,000 10,000 - 6493 Outside Services & Repairs 8,775 6,770 24,000 20,000 10,000 (14,000) 6509 Publications/Other --100 100 100 - 6518 Postage 9,160 8,353 11,000 10,000 10,000 (1,000) 6530 Office Supplies 1,235 2,656 2,500 2,500 1,500 (1,000) 6539 Printing, Binding & Duplicating 445 336 400 400 1,500 1,100 6551 Fuel and Oil 2,530 1,961 3,500 3,500 3,500 - 6563 Supplies/Special 110 449 300 300 300 - 6569 Small Equipment 1,015 1,106 2,000 2,000 1,000 (1,000) 6825 Maint & Repair / Vehicle 85 114 2,500 2,500 2,500 - 6850 Lease Payments 90 421 400 400 400 - 6915 Utilities/Telephone 840 1,302 3,360 3,360 3,360 - OPERATIONS SUBTOTAL 35,635 81,254 94,045 89,045 77,770 (16,275) GENERAL FUND TOTAL: 413,815 476,815 457,905 439,305 436,005 (21,900) 220 ECONOMIC AND COMMUNITY DEVELOPMENT BUSINESS LICENSE DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Business License Division implements and enforces the licensing and taxation provisions of the Azusa Municipal Code and deals with approximately 5,500 businesses annually. Permits and regulates the annual Fireworks Stands operated by Azusa non-profits, and is responsible for the collection of unpaid civil fines. The Division collects annually approximately $3.8 Million in monthly, quarterly, and annual General Fund tax payments. All personnel, operational costs, and administrative support costs are paid for under a “fee for service” structure with funds deposited to the City General Fund. STRATEGIC GOALS: Increase the use of document imaging to reduce paper copy storage needs and allow real-time document retrieval. Continue staff training and development in preparation for statewide certification exams. FY 2014-15 PROGRAM HIGHLIGHTS: •Division staff is exploring methods of integrating Business License and Code Enforcement field duties to increase efficiency. 221 Budget Division: ECONOMIC AND COMMUNITY DEV. - BUSINESS LICENSE FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Revenue Supervisor 1.00 1.00 $75,415 $75,415 Field Enf. Officer 0 0.00 $0 $0 Development Services Assistant 1.00 1.00 51,180 53,750 Bus License Field Enf. Officer 1.00 1.00 57,970 57,970 TOTAL 3.00 3.00 $184,565 $187,135 TOTAL 0 0 $0 $0 Full Time Positions Part Time Positions 222 BUDGET UNIT:1035630000 ECON & COMM DEV - BUSINESS LICENSE DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE PERSONNEL 6003 Salaries/Regular 136,510 116,101 184,565 147,937 187,135 2,570 6006 Salaries/Temp & Part-Time 45,610 44,910 -11,617 -- 6033 Overtime Pay/Premium -748 -1,934 -- 6047 Sal/Bonus - 2,625 ---- 6048 Salaries/Language Pay 1,200 796 -2,023 -- 6101 PERS/Employee Contribution 11,125 9,146 13,205 11,001 13,170 (35) 6105 PERS/Employer Contribution 17,880 16,392 16,390 15,283 20,915 4,525 6125 FICA/Employer Contrib/Med 2,890 2,735 3,415 2,728 3,415 - 6133 Retiree Health Premium Reimb 1,375 1,418 1,390 1,413 1,480 90 6140 Life Insurance Allocation 365 305 500 383 500 - 6155 Workers' Comp Allocation 7,335 6,597 7,480 6,633 7,485 5 6160 LTD Insurance Allocation 1,020 869 1,455 1,129 1,455 - 6165 Unemployment Allocation 160 150 235 154 235 - 6175 Benefits/Flex Plan 31,070 26,537 48,455 48,455 48,455 - 6180 Deferred Comp/Employer Paid 90 833 1,620 1,620 1,620 - PERSONNEL SUBTOTAL 256,630 230,160 278,710 252,310 285,865 7,155 223 BUDGET UNIT:1035630000 ECON & COMM DEV - BUSINESS LICENSE DESCRIPTION REVISED YEAR END EST ADOPTED Acct. #14-15 14-15 15-16 VARIANCE Explanation OPERATIONS 6530 Office Supplies 1,850 (1,278) 3,500 1,650 Based on actuals for FY 14-15 224 1035630000 6230 6235 6315 6399 6493 6518 6530 Office Supplies - Toner cartridges, envelopes and miscellaneous stationery 6539 Printing, Binding & Duplicating - Business License forms and shared cost of citation books 6551 Fuel & Oil - Operating expenses for City vehicles; previously funded with Community Development funds 6563 Supplies/Special - Miscellaneous expenses 6825 Maintenance Repair/Vehicles - Maintenance and repair of city vehicle 6850 Lease Payments - Lease payments for Bizhub and Neopost machines 6915 7009 7080 FINANCE - BUSINESS LICENSE ACTIVITY DETAIL Meetings & Conferences - California Municipal Revenue & Tax Association annual conference and meetings Accounting/Auditing Services - Outside audit services Utilities/Telephone - Utilities and telephone costs Outside Services & Repairs - Miscellaneous outside services, including credit card processing costs Postage - Registered mail for fines as necessary Bank Charges - Online payment costs Refund - Audit refunds Dues & Subscriptions - California Municipal Revenue & Tax Association Dues Professional Services/Oth - This account will help fund a new permitting and records system. Account Number Description 225 BUDGET UNIT:1035630000 ECON & COMM DEV - BUSINESS LICENSE DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE OPERATIONS 6230 Dues & Subscriptions 75 -150 75 75 (75) 6235 Meetings & Conferences 160 65 750 1,165 750 - 6315 Accounting/Auditing Services 720 720 1,000 720 1,000 - 6399 Professional Services/Oth -1,800 1,800 -(1,800) 6493 Outside Services & Repairs 310 695 1,500 1,200 500 (1,000) 6518 Postage - -100 100 100 - 6521 Messenger Service -105 150 80 -(150) 6530 Office Supplies 2,565 3,438 1,850 3,265 3,500 1,650 6539 Printing, Binding & Duplicating 715 974 800 200 800 - 6551 Fuel and Oil 1,305 2,046 1,750 800 1,200 (550) 6563 Supplies/Special 375 463 500 400 250 (250) 6605 Filing Costs - -50 50 50 - 6815 Maintenance & Repair/Building - -100 100 -(100) 6825 Maint & Repair / Vehicle 195 207 500 200 500 - 6850 Lease Payments 1,710 1,731 1,700 1,700 1,700 - 6915 Utilities/Telephone 1,355 760 1,000 450 1,000 - OPERATIONS SUBTOTAL 9,485 11,204 13,700 12,305 11,425 (2,275) GENERAL FUND TOTAL: 266,115 241,364 292,410 264,615 297,290 4,880 226 Budget Division: ECONOMIC AND COMMUNITY DEVELOPMENT - CDBG FY 14-15 FY 15-16 FY 14-15 FY 15-16 FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Proposed Revised Proposed Revised Proposed Revised Proposed Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Community Improvement Inspector 1.000 1.000 57,970 57,970 Site Manager 478 529 $7,250 $8,010 Senior Management Analyst(a)0.300 0.000 18,305 - Recreation Staff 2,517 2,512 30,175 31,100 Community Improvement Supervisor (b)0.160 0.164 11,750 12,030 (a) FY14-15: .65 FTE Streets and Sidewalk Maintenance, .05 FTE Prop C (b) FY 14/15: 0.84 FTE Comm Imp: FY15-16 .84 FTE Comm Imp TOTAL 1.460 1.164 $88,025 $70,000 TOTAL 2,995 3,040 $37,425 $39,110 Full Time Positions Part Time Positions 227 BUDGET UNIT:1835910000 ECON & COMM DEV - CDBG DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST PROPOSED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE PERSONNEL 6003 Salaries/Regular 72,490 63,070 88,025 72,415 70,000 (18,025) 6006 Salaries/Temp & Part-Time 36,650 40,083 37,425 60,218 39,110 1,685 6012 Salaries/Comp-Time 1,435 955 - 2,545 - - 6015 Salaries/Vacation 5,860 3,303 - 3,584 - - 6024 Salaries/Sick Leave 2,180 3,331 - 2,372 - - 6047 Sal/Bonus - 1,500 - - - - 6048 Salaries/Language Pay 405 719 1,085 1,205 - (1,085) 6101 PERS/Employee Contribution 6,395 5,490 7,185 6,404 5,540 (1,645) 6105 PERS/Employer Contribution 9,780 9,600 8,995 11,947 8,830 (165) 6109 PARS/Employer 570 584 2,825 1,308 1,165 (1,660) 6125 FICA/Employer Contrib/Med 1,950 1,868 2,245 2,359 1,855 (390) 6140 Life Insurance Allocation 220 183 250 202 185 (65) 6155 Workers' Comp Allocation - - 4,640 5,698 1,565 (3,075) 6160 LTD Insurance Allocation 635 535 720 626 545 (175) 6165 Unemployment Allocation - - - 153 55 55 6175 Benefits/Flex Plan 20,205 17,786 23,580 18,795 18,795 (4,785) 6180 Deferred Comp/Employer Paid 45 556 1,165 630 630 (535) PERSONNEL SUBTOTAL 158,820 149,562 178,140 190,645 148,275 (29,865) 228 BUDGET UNIT:1835910000 ECON & COMM DEV - CDBG DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST PROPOSED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE OPERATIONS 6345 Program Consultants 34,865 28,189 32,400 32,400 32,400 - 6493 Outside Services & Repairs 19,995 19,996 20,000 20,000 20,000 - 6521 Messenger Svc - 45 - - - - 6650 Rehabilitation Costs 180,785 140,480 162,000 162,000 162,000 - 7080 Refund - 940 - - - - OPERATIONS SUBTOTAL 235,645 189,650 214,400 214,400 214,400 - CAPITAL OUTLAY 7120 Construction Improvements - - 176,915 - 241,000 64,085 7170 Highways/Streets - - 207,260 - 242,370 35,110 CAPITAL OUTLAY SUBTOTAL - - 384,175 - 483,370 99,195 CDBG FUND TOTAL: 394,465 339,212 776,715 405,045 846,045 69,330 229