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Home My WebLink About13. Recreation FSRECREATION AND FAMILY SERVICES Recreation Parks Maintenance Senior Programs Woman’s Club Senior Nutrition 230 RECREATION AND FAMILY SERVICES RECREATION DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: Recreation is a division of the Recreation and Family Services Department responsible for a variety of activities and programs designed to meet the communities’ recreation needs. The division’s ongoing responsibilities include: adult and youth community classes, adult and youth sports, aquatics, after school playgrounds and numerous special events throughout the year. The Recreation Division also assists other city departments in the planning, set up and staff support for their community special events. FY 2015-16 STRATEGIC GOALS: Recreation program participation continues to grow. Consequently, revenues have increased due to more residents taking advantage of what the Recreation Division has to offer as they see the quality of programs and the benefits of those programs. This increase in revenue allows us to continually reinvest in these programs and further enhance them. Secure anchor sponsor for Movies in the Park Program to offset film industry charges ($2,000) Brand “Parks after Dark” Campaign, replacing “Vacation Staycation” Calendar, (model off LA County Program) Renew $5,000 Sponorship Program with Jersey Mike’s (year #4), Chic Fil-A (year #3) and ELS (year #2) in Gym Ad Campaign Renew Mariachi Juvenil Agreement for 2015 Continue to develop and log NRC CIP in an effort to offset future lease costs Increase KCF revenues by 10% in 2015 Coordinate new street banner photo selection and work collaboratively with Ross Montes on project. Develop stronger food truck presence and consistency in 2015 Summer Concert Series Resurrect Breakfast with Santa Program, using APOA as anchor sponsor for funding and cooking purposes, (proposed date Sunday after Shopping for Kids) Create new time lines for vendor participation for Winter Fiesta with respect to new HR insurance requirements Complete MPK Recreation Center room #10 and #11 Flooring Project and relocate room #10 storage cabinets accordingly Incorporate “Holiday LED Light Exchange” Program into 2015 Winter Family Fiesta. Work collaboratively with Paul Reid Move Dolphin Bingo to summer to capitalize on participation. Goal $750 profit Generate 12-16 teams once again in 2nd Annual Dolphin 500 Reach $35,000 in 2015 Gym Ad Campaign contributions Reach $20,000 in shelter rentals 231 FY 2014-15 PROGRAM HIGHLIGHTS:  Renewed $5,000 Sponsorship Program with Jersey Mike’s (3rd Annual) and Chick Fil-A (2nd Annual)  Branded all Recreation Programming with “65 years at MPK” logo (all letters, flyers, posters, brochures)  Re-invented Summer Basketball Banquet with higher dress expectations and add speaker series in an effort to increase attendance  Worked with Marc to explore adding bingo to AYP BBQ and coordinate program accordingly  Increased KCF revenues by 5% in 2014  Sold out KCF Tournament once again at (144) players  Utilized banner poles on Azusa and Foothill Ave. (former Farmers Market site) for special event marketing  Completed makeover of rooms 10 and 11, working with Israel Del Toro on flooring and molding  Branded all aquatics programming with “20th Year” Celebration of Slauson Park Aquatics Center (flyers, letters, posters, brochures) and feature “$0.20 cent swim Sunday’s” as a one time community gift  Coordinated re-plastering of large pool.  Coordinated Spring Bingo Fund Raiser for Swim Team at NRC (Goal $1,500)  Secured concessionaire once again ($1500) in 2014  Recruited 12-16 teams for the Azusa Dolphin 500 Aqua Trike Fund Raiser in 2014  Reached $22,000 in Gym Ad Campaign contributions  Reached $18,000 in shelter rentals 232 Budget Division: RECREATION AND FAMILY SERVICES - RECREATION FY 14-15 FY 15-16 FY 14-15 FY 15-16FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Director of Recreation & Family Serv (a)0.90 0.90 $128,620 $128,620 Pool Manager 700 700 $12,825 $12,825 Recreation Superintendent 1.00 1.00 85,405 85,405 Asst Rec Leader 11,149 11,149 $124,295 $132,905 Senior Office Specialist 1.00 1.00 51,430 51,430 Instructor Guard 5,720 5,720 $73,835 $73,835 Recreation Supervisor(b)0.05 0.05 3,650 3,650 Lifeguard 3,120 3,120 $36,410 $37,060 Recreation Coordinator 1.00 1.00 48,365 48,365 Asst Pool Manager 480 480 $7,290 $7,290 Recreation Aide 2,631 2,631 $28,785 $31,980 Recreation Leader 11,960 11,960 $164,445 $164,445 Sr Rec Leader 910 910 $17,700 $17,700 Sr Instruc Guard 478 478 $6,580 $6,580 (a) .10 FTE Rosedale (b) .45 FTE Senior Activities, .45 FTE Senior Nutrition, .05 FTE Woman's Club TOTAL 3.95 3.95 $317,470 $317,470 TOTAL 37,149 37,149 $472,165 $484,620 Full Time Positions Part Time Positions 233 BUDGET UNIT:1025410000 RECREATION & FAMILY SERV - RECREATION DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE PERSONNEL 6003 Salaries/Regular 327,185 332,334 $317,470 312,490 317,470 - 6006 Salaries/Temp & Part-Time 476,015 451,502 472,165 461,615 484,620 12,455 6033 Overtime Pay/Premium 80 --170 -- 6047 Sal/Bonus 8,421 ---- 6048 Salaries/Language Pay 4,925 5,331 5,100 5,185 5,100 - 6060 Special Event Pay 2,010 2,211 -2,300 -- 6069 Allowance/Vehicle 4,900 4,566 4,105 4,025 4,860 755 6101 PERS/Employee Contribution 31,510 28,133 44,915 26,790 45,245 330 6105 PERS/Employer Contribution 60,570 57,864 50,455 56,105 64,610 14,155 6109 PARS/Employer 22,555 26,873 22,525 30,605 35,555 13,030 6125 FICA/Employer Contrib/Med 8,340 8,193 10,360 8,345 10,540 180 6133 Retiree Health Premium Reimb 2,750 2,841 2,795 2,835 2,965 170 6140 Life Insurance Allocation 840 841 865 765 865 - 6155 Workers' Comp Allocation 33,495 33,318 33,110 31,465 32,455 (655) 6160 LTD Insurance Allocation 3,000 3,659 2,470 3,410 2,470 - 6165 Unemployment Allocation 800 836 860 795 850 (10) 6175 Benefits/Flex Plan 64,295 65,064 63,795 63,795 63,795 - 6179 Affordable Care Act Penalty --7,275 6,000 6,000 (1,275) 6180 Deferred Comp/Employer Paid 1,035 2,515 4,850 4,850 4,850 - PERSONNEL SUBTOTAL 1,044,305 1,034,501 1,043,115 1,021,545 1,082,250 39,135 234 Description 6201 6220 Training Schools - School of Pool Operators 6230 Dues and Subscriptions - Professional association dues: California Park and Recreation Society (CPRS), Southern California Municipal Athletic Federation (SCMAF), State Boards and Commissions Meeting/Conferences - CPRS Conference; Aquatics Conference 6440 Class Instruction Fees - Contractor fees for all youth and adult classes, including Zumba 6493 Outside Services & Repairs - Pool maintenance, youth banquets, Golden Days, day camp trips, pool commercial maint. services Supplies/Special - Pool supplies and miscellaneous 6569 Small Equipment - Minor pool equipment 6625 Program Expense - Team and staff uniforms; program T-shirts; day camp materials, supplies and crafts; program signs and banners; event materials, supplies and setup costs; field trip expenses; trophies; miscellaneous program costs Repairs and Maintenance - New L.A. County Maintenance Agreement Assessments (NEW) RECREATION AND FAMILY SERVICES - RECREATION ACTIVITY DETAIL Account Number Uniforms and Laundry - Staff Uniform; Office and Recreation Center carpets and mats.1025410000 6235 6563 6899 235 BUDGET UNIT:1025410000 RECREATION & FAMILY SERV - RECREATION DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE OPERATIONS 6201 Uniforms & Laundry 2,995 3,079 4,000 4,000 4,000 - 6220 Training Schools 655 445 1,000 1,000 1,000 - 6225 Training Matrl -50 ---- 6230 Dues & Subscriptions 2,395 2,400 3,000 3,000 3,000 - 6235 Meetings and Conferences 920 562 1,000 1,000 1,000 - 6240 Mileage Reimbursement 60 90 ---- 6405 Commission Meetings Expense 2,075 2,175 2,500 2,000 2,500 - 6440 Class Instruction Fees 44,100 48,850 36,000 30,000 30,000 (6,000) 6445 Officiating Fees 17,890 16,523 18,000 16,000 17,000 (1,000) 6493 Outside Services & Repairs 76,080 57,903 65,000 65,000 65,000 - 6530 Office Supplies 5,200 6,940 6,000 6,000 6,000 - 6539 Printing, Binding & Duplicating 2,145 5,220 3,000 3,000 3,000 - 6551 Fuel and Oil 215 -500 500 500 - 6554 Supplies/Custodial & Cleaning 760 2,312 3,000 2,500 2,500 (500) 6563 Supplies/Special 19,240 21,258 20,000 20,000 20,000 - 6569 Small Equipment 2,160 688 3,000 2,000 2,000 (1,000) 6601 Advertising Expense 11,645 19,925 12,000 12,000 12,000 - 6602 Concerts 10,820 4,678 15,000 15,000 15,000 - 6625 Program Expense 99,895 63,170 81,000 80,000 80,000 (1,000) 6805 Maintenance/Land Improvement -688 ---- 6825 Maint & Repair / Vehicle -14 500 500 500 - 6835 Maint & Repair/Equipment 7,450 9,777 5,500 5,500 5,500 - 6899 Repairs and Maintenance - -1,000 500 500 (500) 6910 Utilities/Natural Gas 21,770 13,583 18,000 18,000 18,000 - 6915 Utilities/Telephone 6,490 6,746 8,000 7,000 7,000 (1,000) OPERATIONS SUBTOTAL 334,960 287,076 307,000 294,500 296,000 (11,000) GENERAL FUND TOTAL: 1,379,265 1,321,577 1,350,115 1,316,045 1,378,250 28,135 236 THIS PAGE INTENTIONALLY LEFT BLANK 237 RECREATION AND FAMILY SERVICES PARKS MAINTENANCE DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Parks Division is a division of the Recreation and Family Services Department responsible for the overall maintenance of 77.36 acres of park land which includes 42.44 acres of turf area. Responsible for the supervision of 5.5 miles of center medians under a landscape maintenance contract, as well as the maintenance of the City’s Urban Forest Program which features approximately 12,000 trees. The division is also responsible for project management in all of the departments’ park improvements. FY 2015-16 STRATEGIC GOALS:  Purchase and install (3) concrete game tables in park system.  Complete installation of Green Field Outdoor Fitness Equipment Circuit at NPK.  Change out concrete pad by “Dungeon”, and make 6” depth to facilitate Athens Trucks  Revise Scope of Work and bid out Tree Trimming Contract effective 7/1/15  Order and install all walking path kiosks and signage for the Arroyo  Re-do Street Banner Photo Program and return banners clean to photo subjects  Secure Tree City USA for 12th consecutive year  Renovate irrigation system at Encanto Parkway FY 2014-15 PROGRAM HIGHLIGHTS:  Established “Azusa” as a CPRS Brand Agency in Parks Make Life Better Campaign.  Installed 20th Anniversary dolphin statue at Aquatics Center by June 1, 2014, and repair Shar-fin slide in zero depth pool.  Assisted in coordination of re-plastering of large pool.  Installed remaining culture stone at GPK.  Completed Restroom Makeover Project (men’s and women’s) in south hallway of MPK Recreation Center.  Replaced restroom at Zacatecas Park  Obtained Tree City USA Distinction for 11th consecutive year.  Served as Project Manager for NPK Walking Path Project  Coordinated playground surface material changeout at VPK, MPK and PPK with fibar wood chips. 238 Budget Division: RECREATION AND FAMILY SERVICES - PARKS MAINTENANCE FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Parks Maintenance Superintendent (a)0.70 0.70 $61,465 $61,465 Asst. Parks Maint Wrkr I 6,448 6,448 $110,940 $110,940 Parks Maintenance Worker III 5.00 5.00 302,375 302,375 Urban Forester 1.00 1.00 70,780 70,780 (a) 0.30 FTE - CFD Rosedale Maint TOTAL 6.70 6.70 $434,620 $434,620 TOTAL 6,448 6,448 $110,940 $110,940 Full Time Positions Part Time Positions 239 BUDGET UNIT:1025420000 RECREATION & FAMILY SERV - PARKS MAINT DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE PERSONNEL 6003 Salaries/Regular 450,470 425,866 434,620 415,380 434,620 - 6006 Salaries/Temp & Part-Time 119,435 115,973 110,940 103,870 110,940 - 6033 Overtime Pay/Premium 5,700 6,452 -6,500 -- 6047 Sal/Bonus - 10,381 ---- 6048 Salaries/Language Pay 3,585 3,602 3,600 3,500 3,600 - 6063 Salaries/Jury Duty 500 226 ---- 6072 Salaries/Injury 100 28 -3,625 -- 6101 PERS/Employee Contribution 35,795 32,733 38,750 31,830 38,750 - 6105 PERS/Employer Contribution 54,940 53,681 48,435 51,885 61,665 13,230 6109 PARS/Employer 6,515 4,626 4,545 4,455 6,130 1,585 6125 FICA/Employer Contrib/Med 6,035 6,213 8,475 5,855 8,475 - 6133 Retiree Health Premium Reimb 5,520 5,698 5,605 5,685 5,955 350 6140 Life Insurance Allocation 1,070 970 1,160 910 1,160 - 6155 Workers' Comp Allocation 23,060 22,384 21,965 21,170 21,965 - 6160 LTD Insurance Allocation 2,970 2,754 3,380 2,675 3,380 - 6165 Unemployment Allocation 600 585 665 555 665 - 6175 Benefits/Flex Plan 107,995 105,716 108,205 108,205 108,205 - 6179 Affordable Care Act Penalty --4,850 9,000 9,000 4,150 6180 Deferred Comp/Employer Paid 420 4,020 4,500 4,500 4,500 - PERSONNEL SUBTOTAL 824,110 801,654 799,695 775,975 819,010 19,315 240 Description 6215 Tuition Reimbursement - Bachelor of Science degree pursuit by Recreation Superintendent-Park Operations. 6220 Training Schools - American Trainco Maintenance Training; Aquatic Facility Operator Certification 6230 Dues/Subscriptions - Street Tree membership; National Parks and Recreation membership 6235 Meeting/Conferences - Street Tree seminars 6548 Plants and Trees - Enhanced downtown planting at request of CM 6493 Outside Services & Repairs - West Coast Arborist tree contractor (includes Street and sidewalk tree maintenance (Gas Tax) and Palm tree trimming (Gas Tax); ValleyCrest landscape and irrigation contract Vector Control Repairs and emergencies (traffic accidents) ; TruGreen Chemlawn ; Bee Removers ; additional extras not included in ValleyCrest contract. Supplies/Special - Facility maintenance and rehabilitation (paint, BBQ replacement, basketball/tennis court nets etc.) BkMemorial Park; Pioneer Park; Northside Park; Veteran's Freedom Park; Slauson Park; Edward's Park; Zacatecas Park; Gladstone Park; Downtown Landscaping; Volunteer Painting Supplies; Miscellaneous supplies. Maintenance/Land Improvement - Locks and keys; irrigation controllers/maintenance; light fixtures/bulbs; backflow inspection/replacement; playground repairs/replacement; vandalism repair; grass seed; restroom fixtures/partitions; door replacement. 6904 Utilities/Other - Utility charges from Light and Water Account Number 1025420000 6563 6805 RECREATION AND FAMILY SERVICES - PARKS MAINTENANCE ACTIVITY DETAIL 241 BUDGET UNIT:1025420000 RECREATION & FAMILY SERV - PARKS MAINT DESCRIPTION REVISED YEAR END EST ADOPTED Acct. #14-15 14-15 15-16 VARIANCE Explanation OPERATIONS 6493 Outside Services & Repairs 291,655 291,655 342,120 50,465 Increase attributed to increased attention to downtown maintenance. Valleycrest contract landscape was increased from one day per week to three days per week. 6548 Plants & Trees 1,000 1,000 4,000 3,000 Increase attributed to increase in attention to downtown landscaping. Additional plants and trees will be purchased in addressing improvements. 6825 Maint & Repair / Vehicle 3,000 3,000 8,440 5,440 Increase is attributed to cable replacement on areial boom truck as required by OSHA every five years. 242 BUDGET UNIT:1025420000 RECREATION & FAMILY SERV - PARKS MAINT DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE OPERATIONS 6201 Uniforms & Laundry 5,510 5,390 6,000 6,000 6,000 - 6215 Tuition Reimbursement 170 -1,000 1,000 1,000 - 6220 Training Schools 595 50 1,000 1,000 1,000 - 6230 Dues & Subscriptions 580 605 510 510 500 (10) 6235 Meetings & Conferences -90 250 100 100 (150) 6253 Licenses/Certifications 385 81 500 500 500 - 6493 Outside Services & Repairs 208,175 280,541 291,655 291,655 342,120 50,465 6493 Outside Services & Repairs - GAS TAX 48,295 57,321 59,000 59,000 59,000 - 6530 Office Supplies 535 618 940 940 940 - 6548 Plants & Trees 190 396 1,000 1,000 4,000 3,000 6551 Fuel and Oil 31,350 27,022 21,200 21,200 21,200 - 6554 Supplies/Custodial & Cleaning 15,280 15,385 15,000 15,000 15,000 - 6560 Repair Parts 1,135 346 1,250 1,250 1,250 - 6563 Supplies/Special 46,430 36,842 47,000 47,000 40,000 (7,000) 6566 Small Tools 735 429 1,500 1,500 1,500 - 6569 Small Equipment 1,145 1,934 1,000 1,000 1,000 - 6805 Maintenance/Land Improvements 40,225 37,121 42,000 42,000 42,000 - 6825 Maint & Repair / Vehicle 3,035 1,068 3,000 3,000 8,440 5,440 6830 Rent/Equipment 885 262 500 300 300 (200) 6835 Maint & Repair/Equipment 3,420 3,141 3,500 3,850 3,500 - 6904 Utilities/Other 305,765 320,943 345,800 310,000 310,000 (35,800) 6915 Utilities/Telephone 3,765 3,809 4,000 4,000 4,000 - OPERATIONS SUBTOTAL 717,605 793,394 847,605 811,805 863,350 15,745 PARKS MAINTENANCE TOTAL: 1,541,715 1,595,048 1,647,300 1,587,780 1,682,360 35,060 243 RECREATION AND FAMILY SERVICES SENIOR PROGRAMS PROGRAM COMMENTARY PROGRAM DESCRIPTION: Senior Programs is a division of the Recreation and Family Services Department responsible for a variety of activities and programs designed to meet the community’s recreation needs. The chief responsibility of the Senior Program Division is to provide programs that enhance the lives of senior citizens in Azusa. This is accomplished by offering the following: social and recreational opportunities, day trips, health information seminars, screenings, referrals, case management as well as a variety of programs specializing in celebrating special events and holidays. FY 2015-16 STRATEGIC GOALS:  Increase Holiday Home Basket Program by 10% to (85) families served in 2015  Bring back carrot cake to Sr. Center Egg Hunt Activity. Purchase sheet cake(s) at Costco.  Work with Angel Mercado on updating photo collection of candid shots in an effort to augment Department publicity. FY 2014-15 PROGRAM HIGHLIGHTS:  Increased number of Holiday Baskets by 10% to (77) and increase donations to facilitate growth, while further utilizing city staff efforts.  Developed and incorporated Senior Special Event into Golden Days week and fold program in accordingly.  Held Wild or Mild Community or Senior Center Salsa Contest in conjunction with Cinco de Mayo or Fiesta events.  Branded former Senior Patio events as “After Hours” or “After Dark” in an effort to market events in a “fresh” fashion. The Senior Programs are housed predominately at the Azusa Senior Center, a facility that celebrated its 27th year in 2014. The facility is now integrated with intergenerational use and is used to increase revenue during “off Senior hours” through facility rentals. This revenue enhances program opportunities department wide, in addition to relieving the General Fund. 244 Budget Division: RECREATION AND FAMILY SERVICES - SENIOR PROGRAMS FY 14-15 FY 15-16 FY 14-15 FY 15-16FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Recreation Supervisor(a)0.45 0.45 $32,845 $32,845 Rec Leader 131 131 $1,480 $1,480 Senior Office Specialist (b)0.05 0.05 2,520 2,520 Asst. Office Spec I (c)136 136 1,945 1,945 Sr Rec Leader 910 910 17,700 17,700 (a) .05 FTE Recreation, .45 FTE Sr. Nutrition, .05 FTE Woman's Club (b) .43 FTE Senior Nutrition, .02 FTE Woman's Club, .50 FTE Prop C TOTAL 0.50 0.50 $35,365 $35,365 TOTAL 1,177 1,177 $21,125 $21,125 Full Time Positions Part Time Positions 245 BUDGET UNIT:1025543000 RECREATION & FAMILY SRVCS-SENIOR PROG DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE PERSONNEL 6003 Salaries/Regular 42,240 35,557 35,365 34,725 35,365 - 6006 Salaries/Temp & Part-Time 22,510 37,731 21,125 8,700 21,125 - 6047 Sal/Bonus - 750 --- - 6048 Language Pay 30 61 95 110 - (95) 6101 PERS/Employee Contribution 3,545 3,215 4,035 2,515 4,005 (30) 6105 PERS/Employer Contribution 6,105 7,831 5,125 3,535 6,490 1,365 6109 PARS/Employer Contribution 165 134 55 205 55 - 6125 FICA/Employer Contrib/Med 490 521 935 190 935 - 6133 Retiree Health Premium Reimb 550 567 1,670 565 590 (1,080) 6140 Life Insurance Allocation 110 93 90 85 90 - 6155 Workers' Comp Allocation 2,590 2,964 2,265 1,740 2,265 - 6160 LTD Insurance Allocation 330 277 275 270 275 - 6165 Unemployment Allocation 70 74 65 55 65 - 6175 Benefits/Flex Plan 11,685 9,274 8,080 8,080 8,080 - 6179 Affordable Care Act Penalty --1,820 -1,500 (320) 6180 Deferred Comp/Employer Paid 40 248 4,850 270 270 (4,580) PERSONNEL SUBTOTAL 90,460 99,296 85,850 61,045 81,110 (4,740) 246 Description 6220 Training Schools - California Park and Recreation Society (CPRS) workshop; Excel class. 6230 Dues/Subscriptions - CPRS dues; newspaper subscriptions for Senior Center Library 6235 Meeting/Conferences - CPRS conference 6493 Outside Services & Repairs - Custodial (facility rentals); equipment repairs (kitchen). 6625 Program Expenses - Senior excursion fees ; movie rentals; Bunco refreshments; supplies for Wednesday Night Dinners ; special events; miscellaneous. 6835 Maint. Repair of Equipment - L.A. County Maintenance Agreement Assessment 6840 Rent/Office Furniture & Equipment - Lease of copy machine and projected cost of individual copies Account Number 1025543000 RECREATION AND FAMILY SERVICES - SENIOR PROGRAMS ACTIVITY DETAIL 247 BUDGET UNIT:1025543000 RECREATION & FAMILY SRVCS-SENIOR PROG DESCRIPTION REVISED YEAR END EST ADOPTED Acct. # 14-15 14-15 15-16 VARIANCE Explanation OPERATIONS 6910 Utilities/Natural Gas 1,300 2,000 2,000 700 Increase due to underestimating of allocation. 248 BUDGET UNIT:1025543000 RECREATION & FAMILY SRVCS-SENIOR PROG DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE OPERATIONS 6220 Training Schools --200 200 200 - 6230 Dues & Subscriptions 410 686 400 400 400 - 6235 Meetings & Conferences 370 217 400 400 400 - 6430 Custodial Services 750 250 2,000 2,000 2,000 - 6493 Outside Services & Repairs 1,455 1,821 2,000 2,000 2,000 - 6518 Postage 15 -100 100 100 - 6530 Office Supplies 25 192 500 500 500 - 6539 Printing, Binding & Duplicating 3,100 4,200 4,200 4,200 4,200 - 6563 Supplies/Special - 90 -30 - - 6625 Program Expense 20,185 23,528 23,500 23,500 23,500 - 6835 Maintenance and Repair/Equipment 825 189 1,500 1,500 1,500 - 6840 Rent/Office Furniture & Equipment 2,620 2,535 3,260 3,260 2,500 (760) 6904 Utilities/Other 35,325 9,675 39,600 35,000 35,000 (4,600) 6910 Utilities/Natural Gas 2,795 815 1,300 2,000 2,000 700 6915 Utilities/Telephone 4,470 1,269 3,400 3,400 3,400 - OPERATIONS SUBTOTAL 72,345 45,468 82,360 78,490 77,700 (4,660) GENERAL FUND TOTAL: 162,805 144,763 168,210 139,535 158,810 (9,400) 249 RECREATION AND FAMILY SERVICES WOMAN’S CLUB DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Woman’s Club is a division of the Recreation and Family Services Department, and serves as a community facility rental program for private parties and non-profit entities. It provides an elegant setting, at a reasonable price to Azusa residents and non-residents. It features an in-house caterer, the Bashful Butler, and is home for large employee parties and club meetings. FY 2015-16 STRATEGIC GOALS: Continue to review fees and charges to optimize revenue and cost recovery and to remain competitive in market. Maintain high quality amenities and facility aesthetics assuring optimal service for residents and visitors to Azusa. Complete RFP process for Catering element in Azusa Woman’s Club, complete by 9/30/15. The Woman’s Club remains a historic city gem and an aesthetically pleasing and inviting facility. Consequently, revenues have increased significantly because of increased rental use since refurbishment. In turn, this increased revenue will offset general fund expenditures and allow us to offer greater goods and services to our residents. FY 2014-15 PROGRAM HIGHLIGHTS: Continued to provide an optimum facility for weddings, receptions and meetings. Continued to work with caterer for coordination of rental calendar and maintenance of the facility. 250 Budget Division: RECREATION AND FAMILY SERVICES - WOMAN'S CLUB FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Recreation Supervisor(a)0.05 0.05 $3,650 $3,650 Asst Rec Leader 53 53 $585 $585 Senior Office Specialist(b)0.02 0.02 1,010 1,010 (a) .05 FTE Recreation, .45 FTE Senior Activities, .45 FTE Senior Nutrition (b) .43 FTE Senior Nutrition, .05 FTE Senior Programs, .50 FTE Prop C TOTAL 0.07 0.07 $4,660 $4,660 TOTAL 53 53 $585 $585 Full Time Positions Part Time Positions 251 BUDGET UNIT:1025550000 RECREATION & FAMILY SRVCS-WOMAN'S CLUB DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE PERSONNEL 6003 Salaries/Regular 4,705 4,682 4,660 4,805 4,660 - 6006 Salaries/Temp & Part-Time 830 1,072 585 940 585 - 6047 Sal/Bonus - 105 --- - 6101 PERS/Employee Contribution 340 343 375 350 375 - 6105 PERS/Employer Contribution 475 512 520 505 645 125 6109 PARS/Employer 15 17 20 10 20 - 6125 FICA/Employer Contrib/Med 30 29 95 40 95 - 6133 Retiree Health Premium Reimb 135 142 420 140 150 (270) 6140 Life Insurance Allocation 15 12 15 10 15 - 6155 Workers' Comp Allocation 220 234 210 230 210 - 6160 LTD Insurance Allocation 35 36 40 35 40 - 6165 Unemployment Allocation 5 7 5 5 5 - 6175 Benefits/Flex Plan 1,145 1,098 1,135 1,135 1,135 - 6180 Deferred Comp/Employer Paid 5 35 35 35 35 - PERSONNEL SUBTOTAL 7,955 8,323 8,115 8,240 7,970 (145) 252 Description 1025550000 6493 RECREATION AND FAMILY SERVICES - WOMAN'S CLUB ACTIVITY DETAIL Account Number Outside Services/Repairs - Miscellaneous (as necessary) 253 BUDGET UNIT:1025550000 RECREATION & FAMILY SRVCS-WOMAN'S CLUB DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE OPERATIONS 6430 Custodial Services 6,000 6,125 6,800 6,800 6,800 - 6493 Outside Services & Repairs 2,700 2,900 2,900 2,000 2,900 - 6539 Printing, Binding & Duplicating 1,800 1,364 1,800 1,800 1,800 - 6563 Supplies/Special -230 290 200 200 (90) 6569 Small Equipment --135 100 100 (35) 6910 Utilities/Natural Gas 765 723 3,200 1,000 1,000 (2,200) 6915 Utilities/Telephone 360 465 500 400 400 (100) OPERATION SUBTOTAL 11,625 11,806 15,625 12,300 13,200 (2,425) GENERAL FUND TOTAL: 19,580 20,129 23,740 20,540 21,170 (2,570) 254 THIS PAGE INTENTIONALLY LEFT BLANK 255 RECREATION AND FAMILY SERVICES SENIOR NUTRITION PROGRAM PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Senior Nutrition Program is a division of the Recreation and Family Services Department. The chief responsibility of this division is to provide hot meals for senior residents in Azusa. This governed nutritious, well-balanced meal program is served daily at the Azusa Senior Center and delivered to homebound seniors without a family support system. FY 2015-16 STRATEGIC GOALS:  Work collaboratively with Paul Reid (L&W) and Daniel Bobadilla (PW) on replacing A/C at Sr. Center  Secure Distinguished Site Award and Recognition once again in 2015  Continue to push for Dining Room Painting Project and look to add to PW 2015-16 CIP  Implement new dishware for ENP Program in FY 15-16 and budget and staff as necessary, if applicable  Begin preparation for Elderly Nutrition Program Grant Application process by 11/1/15  Continue to work with Paul Reid and PBF on improving interior lighting in Senior Center FY 2014-15 PROGRAM HIGHLIGHTS:  Worked with Paul Reid and PBF on improving interior lighting in Senior Center.  Incorporated silicone wristband branding into center and established new marketing accordingly (Dist. Site, Holidays, etc.) The Senior Nutrition Program, as bound by its government funding, can only accept donations for the program. Further subsidy for this program traditionally has come from the General Fund. Failure to continue with that support would result in the demise of the program. 256 Budget Division: RECREATION AND FAMILY SERVICES - SENIOR NUTRITION FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted FY 14-15 FY 15-16 FY 14-15 FY 15-16 Revised Adopted Revised Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Recreation Supervisor(a )0.4500 0.4500 $32,845 $32,845 Custodian 1,196 1,196 17,595 17,595 Senior Office Specialist (b)0.4300 0.4300 21,680 21,680 Asst Rec Leader 234 229 2,390 2,525 Finance Director(c)0.0542 0.0500 6,970 6,970 Rec Leader 110 317 1,370 3,950 Home Delivered Meal Mgr 1,287 1,310 19,500 19,850 Asst Office Specialist I(d)221 42 3,160 595 Site Manager 949 905 14,375 13,710 (a) .05 FTE Recreation, .45 FTE Senior Activities, .05 FTE Woman's Club (b) .05 FTE Senior Programs, .02 FTE Woman's Club, .50 FTE Prop C (c).10 FTE CFD Rosedale, .645 FTE Finance, .054 FTE Sr. Nutrition (d) 136 Senior Programs, 624 Hours Prop C TOTAL 0.934 0.930 $61,495 $61,495 TOTAL 3,997 3,999 $58,390 $58,225 Full Time Positions Part Time Positions 257 BUDGET UNIT: 2125541000 RECREATION & FAM SERV- SENIOR NUTRITION DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE PERSONNEL 6003 Salaries/Regular 58,816 59,037 61,495 62,835 61,495 - 6006 Salaries/Temp & Part-Time 59,235 52,423 58,390 42,034 58,225 (165) 6047 Sal/Bonus - 1,012 --- - 6048 Salaries/Language Pay 996 728 880 438 - (880) 6069 Allowances/Vehicle 114 293 295 286 270 (25) 6088 Payroll-in Kind 44,672 50,470 44,000 44,000 44,000 - 6101 PERS/Employee Contribution 6,102 5,474 8,590 5,039 8,470 (120) 6105 PERS/Employer Contribution 13,128 12,081 10,845 9,669 13,685 2,840 6109 PARS/Employer 205 157 525 503 95 (430) 6125 FICA/Employer Contrib/Med 1,093 1,193 1,985 1,124 1,955 (30) 6133 Retiree Health Premium Reimb 687 709 4,850 705 740 (4,110) 6140 Life Insurance Allocation 156 160 165 155 165 - 6155 Workers' Comp Allocation 5,074 5,135 5,175 4,212 4,810 (365) 6160 LTD Insurance Allocation 467 521 485 524 480 (5) 6165 Unemployment Allocation 127 133 150 106 140 (10) 6175 Benefits/Flex Plan 14,222 14,667 15,090 15,737 15,025 (65) 6179 Affordable Care Act Penalty ----1,500 1,500 6180 Deferred Comp/Employer Paid 47 436 535 553 530 (5) PERSONNEL SUBTOTAL 205,141 207,109 213,455 190,190 211,585 (1,870) 258 Description 2125541000 6235 Meeting/Conferences - Conference on Aging 6655 Food Services Contract - Program meals Account Number RECREATION AND FAMILY SERVICES - SENIOR NUTRITION ACTIVITY DETAIL 259 BUDGET UNIT: 2125541000 RECREATION & FAM SERV- SENIOR NUTRITION DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #12-13 13-14 14-15 14-15 15-16 VARIANCE OPERATIONS 6235 Meetings & Conferences 368 225 300 300 300 - 6240 Mileage Reimbursement 871 772 1,050 1,050 1,050 - 6530 Office Supplies 3,091 2,927 3,200 3,200 3,200 - 6539 Printing, Binding & Duplicating 1,390 523 1,600 1,600 1,600 - 6563 Supplies/Special 243 654 300 300 300 - 6625 Program Expenses 488 532 500 500 500 - 6655 Food Services Contract 113,709 100,688 110,150 110,150 110,150 - 6904 Utilities/Other -17,253 9,000 9,000 9,000 - 6910 Utilities/Natural Gas - 1,453 --- - 6915 Utilities/Telephone -3,330 --- - OPERATIONS SUBTOTAL 120,161 128,367 126,100 126,100 126,100 - SENIOR NUTRITION FUND TOTAL: 325,302 335,476 335,400 316,290 337,685 2,285 260 THIS PAGE INTENTIONALLY LEFT BLANK 261