HomeMy WebLinkAbout02. Budget Staff Report ResosAPPROVED
SCHEDULED ITEM
D-1
TO: HONORABLE MAYOR/CHAIRMAN AND CITY COUNCIL/BOARD
MEMBERS
FROM: TROY L. BUTZLAFF, ICMA-CM, CITY MANAGER
DATE: JUNE 20, 2016
SUBJECT: ADOPTION OF FISCAL YEAR 2016/17 CITY, UTILITIES, AZUSA PUBLIC
FINANCING AUTHORITY, AND SUCCESSOR AGENCY OPERATING AND
CAPITAL IMPROVEMENT PLAN BUDGETS
SUMMARY:
The City's annual budget is an important policy document. It serves as an annual financial plan,
identifying the spending priorities for the organization. The budget is used to balance available
resources with community needs, as determined by the City Council. It also serves as a tool for
communicating the City's financial strategies and for ensuring accountability.
The City's operating budget is a plan for one specified fiscal year. The fiscal year for this budget
begins on July 1, 2016 and ends on June 30, 2017. An overview of the City's Fiscal Year
2016/17 Preliminary Operating Budget and Capital Improvement Budget (CIP) Budget was
provided to the City Council at a Budget Study Session on June 13, 2016. This action will
approve resolutions adopting the FY 2016/17 budgets for the: City, Utility, Azusa Public
Financial Authority and Successor Agency of the Former Redevelopment Agency of the City of
the City of Azusa.
RECOMMENDATION:
Staff recommends that the City Council take the following actions:
1) Approve Resolution 2016-C39, A Resolution of the City Council of the City of Azusa
adopting the budget and approving appropriations for the City of Azusa for the fiscal year
commencing July 1, 2016 and ending June 30, 2017;
2) Approve Resolution UB-4-2016, A Resolution of the Utility Board of the City of
Azusa adopting the budget and approving appropriations for Utilities for the fiscal
year commencing July 1, 2016 and ending June 30, 2017;
3) Approve Resolution 2016-P1, A Resolution of the Azusa Public Financing
Authority of the City of Azusa adopting the budget and approving appropriations
for the Authority for the fiscal year commencing July 1, 2016 and ending June 30,
2017; and
FY 2016-17 Budget Adoption
June 20, 2016
Page 2
4) Approve Resolution 2016-R11, A Resolution of the Successor Agency for the
Former Redevelopment Agency of the City of Azusa adopting the budget and
approving appropriations for the Agency for the fiscal year commencing July 1,
2016 and ending June 30, 2017.
BUDGET DEVELOPMENT:
Per the Azusa Municipal Code, the City Manager is responsible for the development of a
proposed budget for consideration by the City Council. The budget development process begins
in February with a mid -year update of the current year budget and the General Fund revenue
forecast, which establishes a general framework under which to develop budget guidelines for
the upcoming fiscal year.
The primary goals in developing the operating budget have been to ensure public safety,
maintain the City's sizeable infrastructure, and maintain core services to residents and businesses
in the face of dwindling revenues. The City's budget was developed utilizing Zero -Based
Budgeting ("ZBB"). ZBB is an approach to budgeting in which each budgeted year's activities
are evaluated in a self-contained fashion, with little or no weight given to the precedents of past
years. ZBB is contrasted to incremental budgeting, in which the budget justification is focused
on the difference between the current year and the proposed budget year.
Establishing the base budget involves taking the final budget from the previous year, reducing it
for any one-time expenditures, and adjusting for contractual obligations in accordance with
established labor agreements and other long-term contracts. Adjustments are also made for other
anticipated increases in specified line items (e.g. insurance costs). The base budget is then
provided to each department. Departments review their base budget and prepare augmentation
requests to fund current service levels consistent with the fiscal policies referenced above and the
Council's adopted goals and objectives for the coming year. Departmental budgets are then
submitted to the City Manager for review and individual meetings to discuss their budget
requests for the coming fiscal year. Following these meetings a draft preliminary budget is
prepared. Once the draft preliminary budget is prepared it is presented to the City Council at a
Study Session to solicit input and obtain further direction before the budget is finalized for
adoption. The City Council held a Study Session on June 13th to preview the draft preliminary
budget and provide input to Staff.
GENERAL FUND BUDGET HIGHLIGHTS:
Below are highlights from the City's Proposed FY 2016/17 General Fund Budget:
• The Budget is balanced with a projected surplus of $1.2 million (excluding one-time
revenues).
• Tax revenues are tracking slightly higher than last fiscal year. Property tax revenues are
projected to increase by 3.0% over estimated actual revenues. Sales and use taxes are
projected to increase by 2.5%.
• One-time revenues of $2.OM for sale of property related to Metro Gold -line.
• Best practice of budgeting for attrition/vacant position savings (-$417,140).
• Includes the impacts of recent labor negotiation ($33,315).
FY 2016-17 Budget Adoption
June 20, 2016
Page 3
• Includes proposed personnel changes ($311,495).
• LA County Fire contract increase of 4.1% ($178,683) mandated by agreement.
• The uncommitted reserve fund balance is expected to increase to $5,184,485 by the end
of FY 2016/17. This includes one-time revenues of $2.0 million and the projected $1.2
million surplus at fiscal year-end.
GENERAL FUND OVERVIEW:
The General Fund is the primary revenue source and operating fund for most of the services
provided to the community, such as public safety, economic development, library services,
recreation and park maintenance.
Taxes continue provide the majority of General Fund revenues. Property and sales taxes
comprise 37.0%, or $14.7 million of the $40.5 million in resources provided to the General Fund.
As a result of higher tax revenues and one-time revenues related to property sales, FY 16/17
revenues are projected to be higher than the current FY 15/16 revised budget by $3.4 million or
9.3%.
The FY 2016/17 budget includes $37.3 million in recommended expenditures. Overall
expenditures have increased slightly by $34,576 or 0.09% over the FY 2015/16 revised budget.
Personnel costs, which include salaries and benefits, represent 60.6% ($22.6 million) of the total
expenditures. The remaining budget is comprised of operational costs, which include materials,
services and supplies, capital outlays, debt service and transfers to other funds. In keeping with
the Council's highest priorities, public safety (e.g., police and fire) represents 60.9% of the
General Fund budget.
One of the benchmarks used to assess the General Fund's progress toward financial
sustainability is the General Fund Reserve Policy. The proposed budget is expected to provide
for an uncommitted reserve fund balance of $5.2 million by the end of FY 2016/17 and increase
of $3.2 million over FY 15/16 projected fund balance. Due to significant one-time revenues
generated by property sales and positive operating results, Staff expects to be about 1% or $0.4
million from the City's 15% reserve target (approx. $5.6 million based on FY 16/17 proposed
budget).
One of the property sales contributing to the increase in fund balance is the Enterprise site.
Although proceeds from the $2.3 million March 2016 sale of the Enterprise site cannot be wholly
recognized in the current year due to Successor Agency statues, the City will draw down a
portion of those proceeds each year ($0.6 million in FY 16/17). Each draw down will help the
City in meeting its General Fund reserve target.
FIVE YEAR CAPITAL IMPROVEMENT PLAN (CIP):
For Fiscal Year 2016/17, Staff proposes to roll -out a 5-year CIP Plan totaling $45.8 million City-
wide. Of the $45.8 million CIP plan, $31.9 million in projects are expected to be funded by non -
general fund sources and $13.9 million are currently unfunded.
FY 2016-17 Budget Adoption
June 20, 2016
Page 4
The total proposed CIP budget for FY 2016/17 is $10.8 million City-wide, which includes $8.0
million in carryover projects. In addition to more routine capital projects, following is a short list
of some of the proposed FY 16/17 projects:
• Citywide street signing, striping, and curb painting
• Azusa Ave street rehabilitation
• Foothill Blvd/Alosta Ave traffic signal
• Library auditorium renovation and restroom improvements
■ City Hall restroom and security improvements
• Street light fixture LED retrofit
CONCLUSION:
The proposed operating budget for FY 2016/17 reflects the ongoing efforts of Staff to maintain
service levels while achieving long-term fiscal stability. For many programs, comparisons
between the proposed budget and prior -year budgets will show significant differences due to
major reductions that have occurred across the organization in staffing levels and reductions in
materials, services and supplies. However, at the department level, overall spending remains very
close to the prior year.
Over the course of the coming fiscal year, Staff will continue to explore various methods for
providing services in the most cost-effective
opportunities to address the City's unfunded
accruals and retirement costs that continue
sustainability. Successful negotiation of six of 1
step in contributing to the aforementioned goals.
way possible, as well as examine different
liabilities such as retiree medical, leave bank
:o be major impediments to achieving fiscal
he City's seven bargaining groups was a major
Overall, the City's fiscal picture is good -- the budget is balanced, revenues are slowly
increasing, and spending remains controlled and stable.
FISCAL IMPACT:
The fiscal impact of the Combined Operating Budget is $141,517,082 (including Internal
Services) with Transfers of $10,608,183 and comprising of the following:
By Ageney
Agency
Operating
Transfers
Total Budget
City
$ 61,207,480
$ 9,753,213
$ 70,960,693
Utilities (L&W)
74,037,387
854,970
74,892,357
APFA
366,095
366,095
Successor Agency 5,906,120 - 5,906,120
Total Budget $ 141,517,082 $ 10,608,183 $ 152,125,265
FY 2016-17 Budget Adoption
June 20, 2016
Page 5
Fund Type
General
Internal Services
Special Revenue
Debt Service
Enterprise
Capital Projects Fund
Successor Agency
Total Budget
By Fund TMc
Operating
Transfers
Total Budget
$ 31,488,210
$ 5,780,533
$ 37,268,743
11,218,628
548,355
11,766,983
16,476,460
332,600
16,809,060
3,502,705
2,715,660
6,218,365
71,695,049
1,231,035
72,926,084
1,229,910
-
1,229,910
5,906,120
-
5,906,120
$ 141,517,082
$ 10,608,183
$ 152,125,265
A summary of the proposed City-wide budget for FY 2016/17 is attached to this report. The full
budget documents are available for review at the City Clerk's Office, the Library or on the City's
website.
Prepared by:
Talika M. Johnson
Director of Finance
Reviewed and Approved:
Troy L. Butzlaff, ICMA-CM
City Manager
Reviewed and Approved:
Louie F. Lacasella
Management Analyst
Attachments:
1) Resolution 2016-C39, A Resolution of the City Council of the City of Azusa adopting the
budget and approving appropriations for the City of Azusa for the fiscal year commencing July
1, 2016 and ending June 30, 2017;
2) Resolution UB-4-2016, A Resolution of the Utility Board of the City of Azusa adopting the
budget and approving appropriations for Utilities for the fiscal year commencing July 1, 2016
and ending June 30, 2017;
3) Resolution 2016-P1, A Resolution of the Azusa Public Financing Authority of the City of Azusa
adopting the budget and approving appropriations for the Authority for the fiscal year commencing
July 1, 2016 and ending June 30, 2017; and
4) Resolution 2016-RI 1, A Resolution of the Successor Agency for the Former Redevelopment Agency
of the City of Azusa adopting the budget and approving appropriations for the Agency for the fiscal
year commencing July 1, 2016 and ending June 30, 2017.
5) Fiscal Year 2016/17 Budget Summaries
RESOLUTION NO. 2016-C39
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA
ADOPTING THE BUDGET AND APPROVING APPROPRIATIONS FOR
THE CITY OF AZUSA FOR THE FISCAL YEAR COMMENCING JULY
1, 2016 AND ENDING JUNE 30, 2017.
THE CITY COUNCIL OF THE CITY OF AZUSA DOES RESOLVE AS FOLLOWS:
SECTION 1. The preliminary budget for the City of Azusa for the fiscal year
commencing July 1, 2016 and ending June 30, 2017, presented and reviewed at a public
workshop held June 13, 2016, is hereby approved and adopted as the budget of the City of
Azusa for said fiscal'year.
SECTION 2. From the effective date of said budget, the several amounts stated .herein
as proposed expenditures shall be and become appropriated to the several departments, offices
and agencies of the City for the respective objects and purposes therein set forth, subject to
expenditure pursuant to the provisions of all applicable ordinances of the City and statutes of
the State. Further, it is established that said departments, offices, and agencies of the City
shall not exceed their respective budgets.
SECTION 3. All appropriations in the 2015-2016 budget of the City not expended
or encumbered hereby expire and terminate, except for those appropriations expressly continued
and carried forward into the budget for 2016-2017. Appropriations for Capital Improvement
Projects and Capital Outlay are hereby carried forward until project completion or equipment
acquisition.
SECTION 4. Pursuant to Government Code 37208, warrants drawn in payment of
demands certified or approved by the City Clerk as conforming to a budget approved by
ordinance or resolution of the City Council need not be audited by the City Council prior
to payment. Budgeted demands paid by warrant prior to audit by the City Council shall be
presented to the City Council for ratification and approval at the first meeting after delivery of
the warrants.
SECTION 5, The City Clerk shall certify as to the adoption of this resolution.
PASSED, APPROVED and ADOPTED this 20`f' day of June, 2016.
Jose Romero Rocha
Mayor
ATTEST:
J r j ]_a i cc Cornejo J.
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES
CITY OF AZUSA )
I HEREBY CERTIFY that the foregoing Resolution No. 2016-C39 was duly adopted by the
City Council of the City of Azusa at a regular meeting meld on the 20"' day of June 2016, by the following
vote of the Council:
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
Jet" e;y . Ct c , Jr.
City Clerk
APPROVED AS TO FORM:
Best B st & Krieger,
City Alt
RESOLUTION NO. 201.E-PI
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
AZUSA PUBLIC FINANCING AUTHORITY ADOPTING THE
BUDGET AND APPROVING APPROPRIATIONS FOR THE
AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1,
2016 AND ENDING JUNE 30, 2017
THE BOARD OF DIRECTORS OF THE AZUSA .PUBLIC FINANCING
AUTHORITY DOES RESOLVE AS FOLLOWS:
SECTION I. The preliminary budget for the Azusa Public Financing Authority for the
fiscal year commencing July 1, 2016 and ending June 30, 2017, presented and reviewed at a at
a public workshop held June 13, 2016, is hereby approved and adopted as the budget of the
Azusa Public Financing Authority for said fiscal year. A copy of, said budget is hereby ordered
to be filed in the office of the Secretary and shall be certified by the Secretary as having been
adopted by this resolution.
SECTION 2. From the effective date of said budget, the several amounts stated therein
as proposed expenditures shall be and become appropriated to the respective objects and
purposes therein set forth for the Authority subject to expenditure pursuant to the provisions of
all applicable ordinances of the Authority and statutes of the State, Further, it is established
that the Authority will not exceed its budget.
SECTION 3. Pursuant to Government Code 37208, warrants drawn in payment certified
or approved by the Secretary as conforming to a budget approved by ordinance or resolution
of the Authority Board need not be audited by the Authority Board prior to payment. Budgeted
demands paid by warrant prior to audit by the Authority Board shall be presented to the
Authority Board for ratification and approval at the first meeting after delivery of the warrants.
SECTION 4. The Secretary shall certify to the adoption of this resolution,
PASSED, APPROVED and ADOPTED this 20"' day of June, 2016,
4",4,1L,t
oseph �c7nrero Rocha
Chairperson
ATTEST:
I'i1-�n -P tce Cornejo r, Ij�f
Secretary
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF AZUSA )
I HEREBY CERTIFY that the foregoing Resolution No. 2016-P1 was duly adopted by
the Board of Directors of the Azusa Public Financing Authority at a regular meeting thereof, held
on the 20"' day of June, 2015, by the following vote of Board:
AYES: BOARDMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: BOARDMEMBERS: NONE
ABSENT: BOARDMEMBERS: NONE
1 I . nce donne,]
e crclary
APPROVED AS TO FORM:
rY
Best 13 �orn�e
t ge , LLP
City Ay
RESOLUTION NO. UB-4-2016
A RESOLUTION OF THE UTILITY BOARD OF THE AZUSA LIGHT
AND WATER ADOPTING THE OPERATING BUDGET AND
APPROVING APPROPRIATIONS FOR AZUSA LIGHT AND WATER FOR
THE FISCAL YEAR COMMENCING JULY 1, 2016 AND ENDING JUNE
30, 2017
THE UTILITY BOARD OF AZUSA LIGHT AND WATER DOES RESOLVE AS
FOLLOWS:
SECTION 1. The preliminary budget for Azusa Light and Water ("Utility") for the
fiscal year commencing July 1, 2016 and ending June 30, 2017, presented and reviewed at a
public workshop held June 13, 2015, is hereby approved and adopted as the Utility budget
for said fiscal year. A copy of said budget is hereby ordered to be tiled in the office of the
Secretary and shall be certified by the Secretary as having been adopted by this resolution.
SECTION 2. From the effective date of said budget, the several amounts stated therein
as proposed expenditures shall be and become appropriated to the respective objects and
Purposes therein set forth for Utility subject to expenditure pursuant to the provisions of all
applicable ordinances of Utility and statutes of the State. Further, it is established that
Utility will not exceed its budget.
SECTION 3. All appropriations in the 2015-2016 budget of Utility not expended
or encumbered hereby expire and terminate, except for those appropriations expressly
continued and carried :forward ("rebudgeted") into the budget for 2016-2017. Appropriations
for Capital Projects and Capital Outlay are hereby carried forward until project completion
or equipment acquisition,
SECTION 4, Pursuant to Government Code 37208, warrants drawn in payment
certified or approved by the Secretary as conforming to a budget approved by ordinance or
resolution of Utility Board need not be audited by Utility Board prior to payment. Budgeted
demands paid by warrant prior to audit by Utility Board shall be presented to the Utility Board
for ratification and approval at the first meeting after delivery of the warrants.
SECTION S. The Secretary shall certify to the adoption of this resolution.
PASSED, APPROVED and ADOPTED this 20"' day of June, 2016.
oseph Romero Rocha
Board Member/Mayor
ATTEST:
T 'r i rice. Cornejo . r.
City CleN/Scerc[ary
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss
CITY OF AZUSA )
I HEREBY CERTIFY that the foregoing Resolution No. UB-4-2016 was duly adopted
by the Utility Board/City Council of the City of Azusa at a special meeting of the Azusa Light &
Water Utility Board on the 20`h day of June, 201.6.
AYES: BOARD/COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: BOARD/COUNCILMEMBERS: NONE
ABSENT: BOARD/COUNCILMEMBERS: NONE
.1 fr .nee: Cornej , Jr.,
Secretary/City Clerk
APPROVED AS TO FORM:
b �y
Best B t & Krieger, yj
City Al rney
RESOLUTION NO. 2016-Rll
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
SUCCESSOR AGENCY FOR THE FORMER REDEVELOPMENT
AGENCY OF THE CITY OF AZUSA ADOPTING THE OPERATING
BUDGET AND APPROVING APPROPRIATIONS FOR THE
SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY
OF THE CITY OF AZUSA FOR THE FISCAL YEAR COMMENCING
JULY 1, 2016 AND ENDING JUNE 30, 2017
THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY OF THE
FORMER REDEVELOPMENT AGENCY OF THE CITY OF AZUSA DOES RESOLVE
AS FOLLOWS:
SECTION 1. The operating budget for the Successor Agency of the former
Redevelopment Agency of the City of Azusa ("Agency") for the fiscal year commencing July 1,
2016 and ending June 30, 2017, presented and reviewed at a public workshop held June 13,
2016, is hereby approved and adopted as the budget of the Agency for said fiscal year. A copy
of said budget is hereby ordered to be filed in the office of the Secretary and shall be certified
by the Secretary as having been adopted by this resolution,
SECTION 2. From the effective date of said budget, the several amounts stated therein
as proposed expenditures shall be and become appropriated to the .respective objects and
purposes therein set forth for the Agency subject to expenditure pursuant to the provisions
of all applicable ordinances of the Agency and statutes of the State. Further, it is established
that the Agency will not exceed its budget.
SECTION 3. All appropriations in the 2015-2016 budget of the Agency not expended
or encumbered hereby expire and terminate, except for those appropriations expressly
continued and carried forward ("rebudgeted") into the budget for 2016-2017. Appropriations
for Capital Projects and Capital Equipment are hereby carried forward until project
completion or equipment acquisition,
SECTION 4, Pursuant to Government Code 37208, warrants drawn in payment
certified or approved by the Secretary as conforming to a budget approved by ordinance or
resolution of the Agency Board need not be audited by the Agency Board prior to
payment. Budgeted demands paid by warrant prior to audit by the Agency Board shall be
presented to the Agency Board for ratification and approval at the first meeting after delivery of'
the warrants.
SECTION S. The Secretary shall certify to the adoption of this resolution,
PASSED, APPROVED and ADOPTED this 20th day of June, 2016.
/0.4." / ,, SSA
J eph Romero Rocha
Chairman
ATTEST:
Je ' r .a c c.e Cornejo J
Secretary
CERTIFICATION
1, Jeffrey Lawrence Cornejo Jr., City Clerk of the City of Azusa, do hereby certify that
Resolution No, 2016-R11 was duly adopted by the City Council of the City of Azusa, serving as
the Successor Agency to the Fornicr Redevelopment Aguncy, at a regular meeting held on the
20th clay of ,Lune 2016, by the following vote of the Agency:
AYES: AGENCY MEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: AGENCY MEMBERS: NONE
ABSENT: AGENCY MEMBERS: NONE
fl' c . 1 Ice Cornejc. Jr.
,��
Secretary
APPROVED AS TO FORM:
Best B st & Krieger,
City A(torney►