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Home My WebLink About07. Human Resources_1_201707171853533113HUMAN RESOURCES Personnel Services Risk Management 101 HUMAN RESOURCES -PERSONNEL SERVICES DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Human Resources Department strives to provide assistance to all City departments in developing a high-quality and diverse workforce that supports and sustains a productive customer oriented, safe and stable work environment. Personnel Services is a division of Human Resources responsible for a variety of support functions, including but not limited to benefits administration, employment records management, recruitment/testing, employer/employee relations, training, employee development, contract negotiations, and new employee orientation. FY17-18 STRATEGIC GOALS: •Implement new and continue existing training programs (ethics, performance evaluation, employee relations, and executive and supervisory development). •Streamline & modernize personnel processes utilizing technology in order to improve accuracy and efficiency. •Negotiate and implement seven Memorandums of Understanding (MO Us). •Strengthen the working relationship with all seven bargaining groups by meeting and being available for the bargaining groups representatives. FY 2016-17 PROGRAM HIGHLIGHTS: •Work with City departments and third party administrators to ensure effective, efficient and fiscally responsible management of insurance and benefit programs. •Work with City administration and bargaining groups to ensure effective, efficient and fiscally responsible Memorandums of Understandings. 102 BUDGET UNIT: DESCRIPTION Acct.# OPERATIONS 6230 Dues & Subscriptions 6235 Meetings & Conferences 6301 Legal Fees 6545 Fingerprinting 6563 Supplies/Special 6601 Advertising Expense 6635 Oral Board Costs 1050921000 REVISED 16-17 2,150 - 5,000 3,000 2,000 1,000 1,000 Human Resources -Personnel Services YEAR END EST ADOPTED 16-17 17-18 500 2.650 200 2,700 25,000 10,000 5,000 5,000 2,000 3,000 2,800 7,000 1,500 2,000 VARIANCE Explanation 500 To cover costs of anticipated subcriptions. 2,700 Anticipated conferences FY1718 5,000 To cover the cost of IBEW labor negotiations 2,000 Increase requested to cover additional hires 1,000 Increase based on 16/17 expenditures 6,000 To cover the cost of recruitment advertisements 1,000 Anticipated oral board expenses for FY1718 103 BUDGET UNIT: HUMAN RESOURCES -PERSONNEL SERVICES DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# 14-15 15-16 16-17 16-17 17-18 VARIANCE PERSONNEL 6003 Salaries/Regular 78,524 186,032 186,780 166,256 162,020 (24,760) 6006 Salaries/Temp & Part Time 74,370 15,486 50,000 38,107 5,500 (44,500) 6033 Overtime Pay/Premium 46 4,327 6069 AllowancesNehicle 1,142 3,621 3,600 3,144 1,800 (1,800) 6072 Sal/Injury 536 6075 Vacation Pay-Off 15,306 26,476 6078 Sick Leave Pay-Off 567 6101 PERS/Employee Contribution 5,698 13, 104 13, 125 12,558 11,435 (1,690) 6105 PERS/Employer Contribution 6,459 17,922 19,725 18,793 22,380 2,655 6107 Apple Pay 205 205 6125 FICA/Employer Contrib/Med 2,551 3,423 3,225 3,957 2,930 (295) 6133 Retiree Health Premium Reimb 3,567 7,539 4,115 4,115 4,240 125 6140 Life Insurance Allocation 197 431 505 390 435 (70) 6155 Workers' Comp Allocation 6,217 8,080 7,615 8,790 6,775 (840) 6160 LTD Insurance Allocation 706 1,793 1,450 1,537 1,260 (190) 6165 Unemployment Allocation 164 215 225 245 200 (25) 6175 Benefits/Flex Plan 14, 106 31,650 32,300 29,350 29,950 (2,350) 6180 Deferred Come/Emeloler Paid 1,350 4,838 2,700 2,700 1,980 720) PERSONNEL SUBTOTAL 210,939 295,807 325,365 333,270 251,110 (74,255) 104 BUDGET UNIT: HUMAN RESOURCES -PERSONNEL SERVICES DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# 14-15 15-16 16-17 16-17 17-18 VARIANCE OPERATIONS 6220 Training Schools 170 15, 115 38,000 22,000 30,000 (8,000) 6230 Dues & Subscriptions 944 367 2,150 500 2,650 500 6235 Meetings & Conferences 222 113 200 2,700 2,700 6240 Mileage Reimbursement 583 200 200 6301 Legal Fees 12,900 27,551 5,000 25,000 10,000 5,000 6350 Medical Services 16,813 13,957 10,000 15,000 10,000 6399 Professional Services/Other 31, 184 53,824 181,891 150,000 81,900 (99,991) 6405 Commission Meetings Expense 2,025 1,850 2,000 1,500 3,000 1,000 6493 Outside Services & Repairs 397 407 300 420 (300) 6518 Postage 157 364 300 350 400 100 6530 Office Supplies 818 826 600 1,200 900 300 6545 Fingerprinting 5,224 5,075 3,000 5,000 5,000 2,000 6563 Supplies/Special 1,066 2,000 2,000 3,000 1,000 6601 Advertising Expense 4,678 2,543 1,000 2,800 7,000 6,000 6635 Oral Board Costs 1,305 950 1,000 1,500 2,000 1,000 6736 Employee Assistant Program 6,934 6,870 7,000 6,870 7,200 200 6835 Maint & Repair/Equipment 1,000 500 (500) 6850 Lease Payments 1,102 1,325 3,000 3,000 3,000 6915 Utilities/Teleehone 523 939 900 900 900 OPERATIONS SUBTOTAL 87,045 133,341 259,141 238,240 170,350 (88,791) GENERAL FUND TOTAL: 297,983 429,148 584,506 571,510 421,460 (163,046) 105 Budget Division: HUMAN RESOURCES - PERSONNEL SERVICES FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18 Adopted Adopted Adopted Adopted Adopted Adopted Adopted Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Director of HR & Risk Mgmt (a)1.00 0.50 $130,050 $66,250 Human Resources Technician 4,168 - $50,000 $0 Human Resources Technician (b)1.00 0.50 56,730 31,880 Department Intern / Part-Time - 499 $0 5,499 Risk Mgmt Analyst ( c )0.00 0.50 0 32,445 Senior HR/Risk Management Analyst (d)0.00 0.50 0 31,445 (a)0.50 FTE in Risk Mgmt (b)0.50 FTE in Risk Mgmt (c)0.50 FTE in Risk Mgmt (d)0.50 FTE in Risk Mgmt TOTAL 2.00 2.00 $186,780 $162,020 TOTAL 4,168 499 $50,000 $5,499 Full Time Positions Part Time Positions 106 HUMAN RESOURCES -RISK MANAGEMENT DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: Risk Management is a division of Human Resources responsible for a variety of support functions, including special projects as directed by the City Manager. The Division's ongoing responsibilities include: workers' compensation, liability, City and special event insurance, safety and safety training, including compliance with Occupational Safety and Health Administration (OSHA) guidelines and employee wellness programs. Risk Management also provides support in other Human Resource functions including negotiations of Memorandums of Understanding (MOUs), re-classifications, recruitment, employee relations and research on a variety of Human Resources related issues. FV17-18 STRATEGIC GOALS: •Coordinate expansion of Citywide Safety Training Programs (safety, emergency preparedness, defensive driving, etc.). •Evaluate and improve the subrogation and reinsurance claims process. •Expand cost analysis of litigated liability claims and allocate to departments. •Coordinate tracking comparison of legal costs, expenses and settlements for liability claims data base with third party administrators. •Ensure annual competitive pricing for all insurance including liability, workers' compensation, property, and special events. FY 2016-17 PROGRAM HIGHUGHTS: •Continue to work with City departments and third party administrators such as Carl Warren and York (to ensure effective, efficient and fiscally responsible management of workers compensation and liability claims.) •Continue to provide staff support and representation for the City's membership in CalJPIA, and California Transit Insurance Pool (Cal TIP). •Continue to meet with department heads to review workers' compensation claims and look at preventative measures related to claims. •Work with Safety Committee and CalJPIA to implement safety training in order to reduce workers' compensation claims. 107 BUDGET UNIT: DESCRIPTION Acct.# OPERATIONS 6220 Training Schools 6230 Dues & Subscriptions 6231 Outside Assessments 6235 Meetings & Conferences 6710 Ins/General Liability Premiums 6720 Ins/General Liability Premiums 4250923000 REVISED 16-17 --- - 1,010,000 280,000 Human Resources -Risk Management YEAR END EST ADOPTED 16-17 17-18 -5,000-2,000-1,670,205 -2,380 1,033,300 1,021,500 769,900 742,679 VARIANCE Explanation 5,000 Training initiatives for Risk Mgmt 2,000 Dues & Subcription costs 1,670,205 One time ICRMA Special Assessment 2,380 Anticipated meetings & conferences for FY1718 11,500 ICRMA Special Assessment 462,679 Dollar 1 coverage plan 108 BUDGET UNIT: HUMAN RESOURCES -RISK MANAGEMENT DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# 14-15 15-16 16-17 16-17 17-18 VARIANCE PERSONNEL 6003 Salaries/Regular 65, 123 67, 184 73,955 43,761 162,020 88,065 6006 Salaries/Part-Time 5,500 5,500 6063 Salaries/Jury Duty 2,334 6069 Auto Allowance 1,800 1,800 6075 Vacation Pay-Off 1,394 6091 Leave Liability Adjustments 3,615 (1,737) 6101 PERS/Employee Contribution 24 24 5,200 23 11,435 6,235 6105 PERS/Employer Contribution 9,344 8,081 7,820 10,249 22,380 14,560 6107 Apple Pay 205 205 6125 FICNEmployer Contrib/Med 1,000 1,090 1,305 867 2,930 1,625 6140 Life Insurance Allocation 169 177 195 137 435 240 6155 Workers' Comp Allocation 2,698 (9,035) 2,960 2,375 6,775 3,815 6160 LTD Insurance Allocation 525 539 575 397 1,260 685 6165 Unemployment Allocation 63 69 90 54 200 110 6175 Benefits/Flex Plan 16,267 17,551 16, 150 16, 150 29,950 13,800 6180 Deferred Come/Emeto:i::er Paid 540 581 540 476 1,980 1,440 PERSONNEL SUBTOTAL 101,702 86,124 108,790 75,756 246,870 138,080 109 BUDGET UNIT: HUMAN RESOURCES -RISK MANAGEMENT DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED 14-15 15-16 16-17 16-17 17-18 VARIANCE OPERATIONS 6220 Training Schools 4,500 5,000 5,000 6230 Dues & Subscriptions 343 2,000 2,000 6231 Outside Assessments 1,670,205 1,670,205 6235 Meetings & Conferences 2,380 2,380 6301 Legal Fees 585 6350 Medical Services 14,910 6399 Prof Svcs/Other 23,311 21,769 9,380 (9,380) 6480 Ins Claims Administration 25,355 23,000 25,500 11,500 (25,500) 6563 Supplies/Special 412 500 650 500 6710 Ins/General Liability Premiums 627,134 817,304 1,010,000 1,033,300 1,021,500 11,500 6715 Ins/All Risk Property Premiums 443,674 423,622 510,000 341,000 345,000 (165,000) 6720 Ins/Workers Comp Premiums 269,930 278,371 280,000 769,900 742,679 462,679 6740 Claims Expense/Liability 743,833 1,473,013 600,000 745,000 600,000 6745 Claims Expense/Workers Comp 396,872 526,941 250,000 225,000 250,000 6755 Claims Exeense/Unemplo ment 2,371 3,530 3,000 3,000 3,000 OPERATIONS SUBTOTAL 2,548,318 3,572,463 2,688,380 3,129,350 4,642,264 1,953,884 RISK MGMT. FUND TOTAL 2,650,020 3,658,587 2,797,170 3,205,106 4,889,134 2,091,964 110 Budget Division: HUMAN RESOURCES - RISK MANAGEMENT FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18 Adopted Adopted Adopted Adopted Adopted Adopted Adopted Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Senior HR/Risk Management Analyst (a)1.00 0.50 $73,995 $31,445 Department Intern / Part-Time 499 5,499 Human Resources Technician (b)0.00 0.50 0 31,880 Risk Mgmt Analyst (c)0.00 0.50 0 32,445 Director of HR & Risk Mgmt (d)0.00 0.50 0 66,250 (a) 0.50 FTE in Human Resources (b) 0.50 FTE in Human Resources (c) 0.50 FTE in Human Resources (d) 0.50 FTE in Human Resources TOTAL 1.00 2.00 $73,995 $162,020 TOTAL - 499 - 5,499 Full Time Positions Part Time Positions 111