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Home My WebLink About11. Economic & Community Development_201707171854458579ECONOMIC AND COMMUNITY DEVELOPMENT Planning Building Community Improvement Economic Development Community Development Block Grant (CDBG) 170 ECONOMIC AND COMMUNITY DEVELOPMENT PLANNING DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Planning Division is the liaison to homeowners, businesses and developers for all zoning functions of the City. The Division is responsible for the current and advance planning programs and activities of the City. In order to improve the quality of life of the residents and the community, the Division seeks to implement the goals, objectives and policies contained in the General Plan and Development Code, and to enforce all applicable planning and zoning laws. In addition, advance planning programs are undertaken to meet the future needs of the City. More specifically, the Division’s activities include review and processing of environmental documents, variances, use permits, rezoning, specific plan preparation, design review, annexations and business license review. The Planning Division provides technical support to the Planning and Cultural and Historic Preservation Commissions. FY 2017-18 STRATEGIC GOALS:  Work with Rosedale developers to entitle the final tracts within the Monrovia Nursery Specific Plan, including the Transit 2 site.  Completion of the hotel project at 229 S. Azusa Ave.  Select developer for Block 36 project and commence the entitlement process.  Completion of the Transit Orient Development and the Dhammakaya Specific Plans.  Begin process on a modification to the landfill entitlement for Waste Management. FY 2016-17 PROGRAM HIGHLIGHTS:  Negotiated a development agreement for the construction of a hotel at the former Enterprise Car rental facility, located at 229 S. Azusa Ave, and completed entitlement process.  Began the Environmental Impact Reports for the Transit Orient Development and the Dhammakaya Specific Plans.  Completed Environmental Impact Report and entitlement process for the 10th Street Center, a 342,629 square foot industrial project located at 10th Street and Todd Avenue. 171 BUDGET UNIT: DESCRIPTION Acct.# OPERATIONS 6230 Dues & Subscriptions 6240 Mileage Reimbursement 6399 Professional Services/Other 6521 Messenger Service 6539 Printing, Binding & Duplicating 6850 Lease Payments 1035611000 ECONOMIC AND COMMUNITY DEV -PLANNING REVISED 16-17 2,250 200 92,000 - 400 500 YEAR END EST 16-17 2,250 200 50,000 300 300 500 ADOPTED 17-18 2,500 250 100,000 400 1,000 2,950 VARIANCE Explanation Both planners taking the AICP exams and will 250 increase costs. 50 One planner is traveling to sacramento. 8,000 Digitazation of records and permit system. Mail multiple documents to developers for 400 signatures. Print out more hard copies for _employee use. 600 There are currently not enough copies. 2,450 Lease payments. 172 Account Number 1035611000 6230 6235 6240 6399 6405 6509 6530 6539 6601 6835 6845 ECONOMIC AND COMMUNITY DEVELOPMENT-PLANNING ACTIVITY DETAIL Description Dues & Subscriptions -American Planning Association (APA}, Association of Environmental Professionals, ICSC Meetings & Conferences -Attendance at APA (Chapter) , CalCIMA, League Planners lnsititute, and Railvolution Conferences, Historic Preservation Conf. Mileage Reimbursement -To reimburse Planning staff for inspections, recordation, and other work-related vehicular trips. Professional Services/Other -Outside consultant for special Projects and Economic Development consulting services Commission Meetings Expense -Funds Commissioner stipends and meeting set up expenses. Publications -County Assessor maps, CEQA publications. Office Supplies -Binders, paper, tabs, toner, etc. Printing, Binding & Duplicating -Forms, maps, business cards, etc. Adverting Expense City initiated projects (TOD) Maintenance & Repair/Equipment -Repairs for equipment such as office printer. Maintenance/Office Furniture & Equipment -Repair or replace non-functional office furniture. 173 BUDGET UNIT: ECONOMIC AND COMMUNITY DEV -PLANNING DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# 14-15 15-16 16-17 16-17 17-18 VARIANCE PERSONNEL 6003 Salaries/Regular 183,569 155,655 182,210 173,276 257,590 75,380 6006 Salaries/Temp & Part-Time 11,554 6045 Salaries/Education 126 6048 Salaries/Language Pay 1,720 2,889 3,600 3,600 3,600 6063 Salaries/Jury Duty 280 6069 Allowances/Vehicle 1,604 1,785 1,890 1,777 1,890 6075 Vacation Pay-Off 19,779 341 2 6078 Sick Leave Pay-Off 2,618 6101 PERS/Employee Contribution 11,720 7,268 13, 105 9,059 18,375 5,270 6105 PERS/Employer Contribution 19,709 23,213 19,710 23,182 29,715 10,005 6109 PARS/Employer 6,993 8,208 8,160 7,671 8,160 6125 FICA/Employer Contrib/Med 3,553 2,776 3,270 3, 118 4,600 1,330 6133 Retiree Health Premium Reimb 2,941 4,391 4,605 4,605 4,740 135 6140 Life Insurance Allocation 441 393 500 435 700 200 6155 Workers' Comp Allocation 7,868 6,781 7,505 7,771 10,520 3,015 6160 LTD Insurance Allocation 1,686 1,557 1,420 1,571 2,005 585 6165 Unemployment Allocation 206 169 225 189 315 90 6175 Benefits/Flex Plan 33,616 34, 129 37,955 37,955 52,355 14,400 6180 Deferred Come/Emeloler Paid 1,049 1,434 1,835 1,835 2,375 540 PERSONNEL SUBTOTAL 311,945 262,435 285,990 294,057 396,940 110,950 174 BUDGET UNIT: DESCRIPTION Acct.# OPERATIONS 6230 Dues & Subscriptions 6235 Meetings & Conferences 6240 Mileage Reimbursement 6399 Professional Services/Other 6405 Commission Meetings Expense 6493 Outside Services & Repairs 6503 Books 6509 Publications/Other 6518 Postage 6521 Messenger Service 6530 Office Supplies 6539 Printing, Binding & Duplicating 6563 Supplies/Special 6601 Advertising Expense 6625 Program Expense 6835 Maint & Repair/Equipment 6845 MainUOffice Furniture & Equip 6850 Lease Payments 6915 Utilities/Telephone 7007 Credit Crd SrvCg OPERATIONS SUBTOTAL GENERAL FUND TOTAL: ECONOMIC AND COMMUNITY DEV -PLANNING ACTUAL 14-15 2,135 2,597 30,743 1,600 67 1,492 231 17 4,939 338 464 229 1,023 45,874 357,819 ACTUAL 15-16 1,814 7,951 67,417 1,475 37,893 81 64 27 2,361 270 351 13,324 3,317 440 177 140,109 402,544 REVISED 16-17 2,250 5,200 200 92,000 3,000 250 200 100 2,000 400 500 7,000 100 500 500 300 114,500 400,490 YEAR END EST 16-17 2,250 3,200 200 50,000 2,800 200 100 300 2,000 300 500 12,000 500 300 74,650 368,707 ADOPTED 17-18 2,500 3,200 250 100,000 3,500 250 200 100 400 2,000 1,000 500 7,000 100 500 2,950 300 124,750 521,690 VARIANCE 250 (2,000) 50 8,000 500 400 600 2,450 10,250 121,200 175 Budget Division: ECONOMIC AND COMMUNITY DEVELOPMENT - PLANNING FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18 Adopted Adopted Adopted Adopted Adopted Adopted Adopted Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Econ & Comm Dev Director (a) 0.35 0.35 $58,290 $58,290 Senior Planner 1.00 1.00 $65,545 $81,840 Assistant Planner 1.00 1.00 $58,375 $66,715 Planning Technician 0.00 1.00 0 50,745 (a) .35 FTE Building, .30 Comm. Improvement TOTAL 2.35 3.35 $182,210 $257,590 TOTAL - - - - Full Time Positions Part Time Positions 176 PROGRAM DESCRIPTION: ECONOMIC AND COMMUNITY DEVELOPMENT BUILDING DIVISION PROGRAM COMMENTARY The Building Division is responsible for ensuring the public health, safety, and welfare in all private construction activities in the community. The Division reviews all building permit applications for proper licensure under the California Contractors Licensing Law and local ordinances, reviews all construction plans for compliance with state and local building regulations/standards, and provides building inspections of all permitted work under construction until completion. All personnel, operational costs, and administrative support costs are paid for under a "fee for service" structure with funds deposited to the City General Fund. The Division strives to provide professional, courteous and efficient customer service and assistance to the public and other Division personnel. Division personnel are encouraged to spend additional time with "Do it yourself' homeowners and business owners attempting construction projects or improvements without a contractor. Additional time is also encouraged to explain changing code requirements to Licensed Contractors who are often unaware of new or changing state requirements for construction. 2017-18 STRATEGIC GOALS: •Ensure staff obtains the necessary training and education needed for proper application and enforcement of the latest California Building Codes and Standards. •Expand library of Building Division forms and handouts to encompass a broader range of subjects. Revise existing handouts to reflect the 2016 Code requirements. •Review current Building Division policies and procedures and implement changes that will result in a more operationally efficient Division. •Implement new customer service protocols and strive to provide the best possible customer service. FY 2016-17 PROGRAM HIGHUGHTS: •Issued over 1200 Building permits and performed approximately 400 plan reviews. •Completed over 6000 field inspections on a variety of construction projects. •Completed over 85 detailed special inspection reports on un-permitted construction or catastrophic building damage. •Issued over 100 Certificates of Occupancy for new Dwelling Units. •Completed ordinance adopting the 2016 California Building Standards Code and amendments. •Maintained a high level of professional, courteous and efficient customer service at the public counter, in the field and on the telephone without the Benefits of a full Building Division staff. 177 BUDGET UNIT: DESCRIPTION Acct.# OPERATIONS 6509 Publications/Other 1035620000 ECONOMIC AND COMMUNITY DEV -BUILDING REVISED YEAR END EST ADOPTED 16-17 16-17 17-18 4,000 4,000 2,000 VARIANCE Explanation (2,000) NEW CODE BOOKS PURCHASED IN FY1617 178 Account Number 1035620000 6220 6230 6235 6435 6493 6509 6572 6551 ECONOMIC AND COMMUNITY DEVELOPMENT -BUILDING ACTIVITY DETAIL Description Training Schools -State mandated training for Building lns12ectors and Building Official, and costs for certificate maintenance. Dues and Subscriptions -This account covers costs of membership dues for the International Association of Plumbing and Mechanical Officers (IAPMO), the International Code Council (ICC), California Building Officials (GALBO), and the International Association of Electrical Inspectors. Meetings & Conferences -International Code Council annual conference. This annual conference includes the Annual Business meeting, final code development hearings and a variety of education programs. Plan Checking -This account covers the costs of outside plan checking services used by the Building Division. The current consultant is CSG Consultants Inc. Outside Services & Repairs -This account funds the Iron Mountain file and plan storage and retrievals, and the Building Division's share of maintenance costs for copiers and fax equipment. Publications -Purchase of code publications, engineering manuals, engineering software, interpretative and training manuals needed to properly enforce current codes. Office Furniture & Equipment -A budget of $500 has been maintained for minor replacements and/or repair of equipment or furniture. Fuel and Oil -Fuel and oil costs for three vehicles operated by Building Division. 179 BUDGET UNIT: ECONOMIC AND COMMUNITY DEV -BUILDING DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# 14-15 15-16 16-17 16-17 17-18 VARIANCE PERSONNEL 6003 Salaries/Regular 351,438 304,058 370,010 285,617 380,435 10,425 6045 Salaries/Educational Incentive 1,522 1,460 1,365 6048 Salaries/Language Pay 2,412 2,414 2,400 1,056 (2,400) 6063 Salaries/Jury Duty 7,394 6069 Allowance/Vehicle 1,603 1,785 1,890 1,777 1,890 6072 Sal/Injury 39 52,370 3,855 6075 Vacation Pay-Off 18,220 12,791 11,332 6078 Sick Leave Pay-Off 3,263 3,155 6101 PERS/Employee Contribution 20,795 22, 169 26,215 18,974 26,775 560 6105 PERS/Employer Contribution 35, 113 43,833 39,410 44,605 52,090 12,680 6109 PARS/Employer Contribution 14,653 20,050 18,615 18,750 19, 135 520 6125 FICNEmployer Contrib/Med 6,535 6,623 5,495 5,943 5,585 90 6133 Retiree Health Benefits 2,930 2,373 1,540 1,540 1,585 45 6140 Life Insurance Allocation 880 924 995 772 1,020 25 6155 Workers' Comp Allocation 14,643 15,647 14,975 13,777 15,290 315 6160 LTD Insurance Allocation 3,006 3,091 2,875 2,478 2,960 85 6165 Unemployment Allocation 393 390 445 351 450 5 6175 Benefits/Flex Plan 71,068 75,660 70,255 68,505 68,505 (1,750) 6180 Deferred Come/Emelo er Paid 3,495 4,174 4,175 4,175 4,175 PERSONNEL SUBTOTAL 562,257 599,057 559,295 533,650 579,895 20,600 180 BUDGET UNIT: DESCRIPTION OPERATIONS 6201 Uniforms & Laundry 6220 Training Schools 6230 Dues & Subscriptions 6235 Meetings & Conferences 6240 Mileage Reimbursement 6435 Plan Checking 6493 Outside Services & Repairs 6509 Publications/Other 6530 Office Supplies 6539 Printing, Binding & Duplicating 6551 Fuel and Oil 6563 Supplies/Special 6569 Small Equipment 6601 Advertising Expn 6825 Maint & Repair I Vehicle 6845 MainUOffice Furniture 6850 Lease Payments 6915 Utilities/Telephone 7007 Credit Crd SrvCg OPERATIONS SUBTOTAL GENERAL FUND TOTAL: ECONOMIC AND COMMUNITY DEV -BUILDING ACTUAL 14-15 567 1,195 277 1,993 53 48,755 8,954 222 566 984 2,307 52 1,537 349 464 1,594 14,321 84,189 646,446 ACTUAL 15-16 674 2,623 255 1, 164 57,567 7,559 566 986 838 1, 180 147 3 440 1,780 75,781 674,838 REVISED 16-17 900 4,000 500 2,000 500 100,000 6,000 4,000 1,000 1,000 2,000 1,000 1,000 750 500 750 1,500 127,400 686,695 YEAR END EST ADOPTED 16-17 17-18 900 900 4,000 4,000 500 500 2,000 2,000 500 500 100,000 100,000 6,000 6,000 4,000 2,000 1,000 1,000 850 1,000 1,000 1,000 850 1,000 500 500 650 500 500 500 750 1,500 1,500 125,500 122,900 659,150 702,795 VARIANCE (2,000) (1,000) (500) (250) (750) (4,500) 16,100 181 Budget Division: ECONOMIC AND COMMUNITY DEVELOPMENT - BUILDING FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18 Adopted Adopted Adopted Adopted Adopted Adopted Adopted Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Econ & Comm Dev Director (a) 0.35 0.35 $58,290 $58,290 Building Official 1.00 1.00 104,845 110,090 Building Inspector 2.00 2.00 147,445 158,140 Building Technician 1.00 1.00 59,430 53,915 (a) .35 FTE Planning, .30 Comm Improve TOTAL 4.35 4.35 $370,010 $380,435 TOTAL - - - - Full Time Positions Part Time Positions 182 PROGRAM DESCRIPTION: ECONOMIC AND COMMUNITY DEVELOPMENT COMMUNITY IMPROVEMENT DIVISION PROGRAM COMMENTARY The Community Improvement Division conducted approximately 424 inspections and reports under the "Real Property Records Report Ordinance" annually and collects inspection fees under the program. The Division is also responsible for conducting annual inspections under the "Rental Inspection Ordinance" that deals with ongoing maintenance of approximately 5,891 registered rental units on 1,277 rental properties in the city, of which 929 properties were inspected within the last 12 months. In addition to the physical property inspections, the Division collects registration and inspection in addition to business license fees under the program. The Division also handled approximately 1,017 reactive and proactive complaints pertaining to real property land uses, property maintenance, non-permitted construction, National Pollution Discharge Elimination System violations, State Housing laws, Health and Safety codes, Azusa Municipal Code and other code violations. The Division issued and processed 315 administrative fines, 208 Notice of Violation letters were processed and mailed to violators for code violations. Field inspectors along with the assistance of the Divisions (1) volunteer removed over 1,429 illegally posted signs and have conducted field stops of 19 illegal vendors. The Division conducted 10 Public Nuisance hearings, issued 46 Stop Work Orders and investigated 9 illegal garage conversions. The Division also oversaw the removal of 1,338 shopping carts from the public right away. The Division implements and enforces the licensing and taxation provisions of the Azusa Municipal Code and deals with approximately 3,682 in-city businesses annually. The Division processed 4, 187 business license renewals, along with 825 new business license processed. The Division issued 206 administrative fines, 411 Notice of Violation letters and 592 proactive contacts all for business license violations. Permits and regulates the annual Fireworks Stands operated by Azusa non-profits, and is responsible for the collection of unpaid civil fines. The Division strives to provide professional, courteous and efficient customer service and assistance to the public and other Department personnel. In addition, staff is also encouraged to explain relevant ordinances, methods of corrections and changes to code requirements to property owners and business owners who are sometimes unaware of code violations and changes to ordinances. 183 FY17-18 STRATEGIC GOALS: •Implement a Code Compliance program that reduces visible blight and unsafe living conditions by eliminating 2,500 code violations throughout the City. •Inspect a minimum of 900 single and multi-family rental properties. •Continue to educate the community on quality of life issues and code enforcement matters. •Update Community Improvement materials and informational brochures to better assist and serve property owners, tenants and the business community. •Continue to respond to complaints in a timely manner, depending on the severity of complaint(s). •Continue organized professional training for Division Staff. •Continue ongoing and interactive training of Field Staff with an emphasis on quality customer service and educating the public. •Continue to update the Division's Policy and Procedure manual. •Continue to improve procedures and processes in the division. •Increase the use of document imaging to reduce paper copy storage needs and allow real-time document retrieval. FY 2016-17 PROGRAM HIGHUGHTS: •Continue to improve the operations of the Community Improvement Division. •Community Improvement Inspector -Community Development Block Grants (CDBG) will continue inspecting the targeted low-to-moderate income areas in the community. The CDBG inspector will also work on the Rental Inspection Program, Real Property Records Inspections and respond to complaints and work proactively within the low-to-moderate income areas. •The n e w full-time Community Improvement Inspector will focus on the Rental Inspection Program, Real Property Records Report and complaints, both proactive and reactive within all areas of the City. • Work with other departments and divisions to achieve goals established by the City Council and City Manager. •Provide professional, courteous and efficient customer service at the public counter, on the telephone and in the field. •Remain active in professional organizations related to Code Enforcement, Business License, Taxation and Revenues including California Association of Code Enforcement Officers, American Association of Code Enforcement and California Municipal Revenue and Tax Association. 184 BUDGET UNIT: DESCRIPTION Acct.# OPERATIONS 6569 Small Equi ment 7142 Computer Equipment 1035643000 ECON & COMM DEV -COMM IMPROVEMENT REVISED YEAR END EST ADOPTED 16-17 16-17 17-18 VARIANCE Explanation 1,000 3,876 2,876 GIS Workstation. 1,819 1 ;819 GIS Server 185 Account Number 1035630000 6201 6215 6230 6235 6301 6315 6399 6485 6493 6518 6530 6539 6551 6563 6825 6850 6915 7009 7080 ECON & COMM DEV -COMMUNITY IMPROVEMENT (INCLUDE BUSINESS LICENSE) ACTIVITY DETAIL Description Uniforms -For gurchase of uniform shirts and boots for {4 staf!) field gersonnel as allowed by the em12loyees' Memorandum of Understanding {MOU}. Tuition Reimbursement -As allowed b:t the emglo:y:ees' MOU, one staff member currently attending college courses that will advance job-related skills. Dues & Subscri12tions -Staff memberships in the California Association of Code Enforcement Officers, the America Association of Code Enforcement and California Municipal Revenue & Tax Association. Meetings & Conferences -California Association of Code Enforcement Certificate training and California Municipal Revenue & Tax Association annual conferences and meetings and other continuing educational training. Legal Fees -Public nuisance activity requiring legal services, consultations and current legal service for ongoing cases. Accounting/Auditing Services -Outside audit services Professional Services/0th -This account will help fund a new permitting and records system. Public Nuisance Abatement -Reflects ongoing public nuisance abatement and assistance with hardship cases regarding blight, health and safety concerns, and the increased number of foreclosed/vacant housing throughout the community. Outside Services & Repairs -Processing administrative citations, Franchise Tax Board intercepts and outside collections, Rental Inspection Contractor, Public nuisance hearing officer, Data Quick on-line citiation processing service, and shopping cart retrevial contractor. Postage -Notice of Administrative penalties and public nuisance abatement mailings resulting from field activities of Community Improvement, Azusa Police Department and Building Division. Use of Registered mail reqiured by AMC. Office Supplies -Binders, paper, tabs, toner and miscellaneous stationery. Printing. Binding & Duplicating -Division's forms, citation books and educational handouts. Fuel & Oil -Fuel Costs. Supplies/Special -Miscellaneous expenses Maintenance RepairNehicles -Maintenance and repair of city vehicle Lease Payments -Lease payments for Bizhub and Neopost machines Utilities/Telephone -Utilities and telephone costs Bank Charges -Online payment costs Refund -Audit refunds 186 BUDGET UNIT: ECON & COMM DEV -COMM IMPROVEMENT DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED 14-15 15-16 16-17 16-17 17-18 VARIANCE PERSONNEL 6003 Salaries/Regular 398,698 252,315 457,790 202,808 474,035 16,245 6006 Salaries/Temp & Part-Time 7,951 6045 Salaries/Education 63 6048 Salaries/Language Pay 4,604 2,414 4,800 2,256 4,800 6069 AllowanceNehicle 1,374 1,530 1,620 1,523 1,620 6072 Sal/Injury 227 6075 Vacation Pay-Off 14,012 3,206 4,286 6078 Sick Leave Pay-Off 1,309 6101 PERS/Employee Contribution 28,730 19,666 32,600 15,621 33,740 1,140 6105 PERS/Employer Contribution 37,227 29,866 50, 185 24,295 81,345 31, 160 6109 PARS/Employer 5,347 7,035 14,550 8,890 14,485 (65) 6125 FICA/Employer Contrib/Med 6,831 4,525 7,465 3,587 7,700 235 6133 Retiree Health Premium Reimb 5,864 4,509 7,305 7,305 7,525 220 6140 Life Insurance Allocation 1,000 664 1,230 505 1,275 45 6155 Workers' Comp Allocation 19,520 10, 142 18,570 12,067 19,215 645 6160 LTD Insurance Allocation 3,295 2,208 3,560 1,697 3,695 135 6165 Unemployment Allocation 486 242 575 297 595 20 6175 Benefits/Flex Plan 92,108 62,621 107,240 107,240 107,240 6180 Deferred Comp/Emploter Paid 2,962 2,416 5,130 5,130 5,130 PERSONNEL SUBTOTAL 633,938 401,993 712,620 416,504 762,400 49,780 187 BUDGET UNIT: ECON & COMM DEV -COMM IMPROVEMENT DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# 14-15 15-16 16-17 16-17 17-18 VARIANCE OPERATIONS 6201 Uniforms & Laundry 764 1,027 865 479 865 6220 Training School 758 6230 Dues & Subscriptions 600 380 725 806 725 6235 Meetings & Conferences 3,316 1,725 3,980 1,829 3,980 6240 Mileage Reimbursement 206 6253 Licenses/Certification 297 6301 Legal Fees 63,919 107,926 150,000 77 30,000 (120,000) 6315 Accounting/Auditing Services 820 1,000 1,248 1,000 6485 Public Nuisance Abatement 960 2,076 10,000 2,427 10,000 6493 Outside Services & Repairs 8,615 30,395 41,000 30,306 35,000 (6,000) 6509 Publications/Other 100 100 6518 Postage 7,524 9,487 10, 100 2,427 10, 100 6530 Office Supplies 5, 131 3,350 9,000 2,324 3,000 (6,000) 6539 Printing, Binding & Duplicating 806 361 2,300 227 2,300 6551 Fuel and Oil 2,656 833 4,700 630 1,500 (3,200) 6563 Supplies/Special 129 105 850 348 850 6569 Small Equipment 2,349 889 1,000 3,876 2,876 6605 Filing Costs 50 50 6825 Maint & Repair I Vehicle 912 294 1,500 568 1,000 (500) 6850 Lease Payments 2,238 440 1,700 750 (1,700) 6915 Utilities/Telephone 2,308 2,539 1,000 2,377 1,000 7007 Credit Crd SrvC9 35,801 OPERATIONS SUBTOTAL 140,107 161,830 239,870 46,824 105,346 (134,524) CAPITAL OUTLAY 7142 Computer E ui ment 1,819 1,819 - -IT [ OOT[ Y SOBTOTA[ .IM9 1,819 GENERAL FUND TOTAL: 774,045 563,822 952,490 463,328 869,565 (82,925) 188 Budget Division: ECONOMIC AND COMMUNITY DEV. - COMMUNITY IMPROVEMENT FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18 Adopted Adopted Adopted Adopted Adopted Adopted Adopted Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Econ & Comm Dev Director (a) 0.300 0.300 $63,700 $67,420 Community Improvement Inspector 3.000 3.000 149,330 154,440 Development Services Assistant 2.000 2.000 119,000 127,070 Community Improvement Manager(b)0.840 0.840 75,795 75,140 Revenue Supervisor 1.00 1.00 49,965 49,965 (a) .35 FTE Planning, .35 FTE Building (b) .16 FTE CDBG TOTAL 7.140 7.140 $457,790 $474,035 TOTAL - - - - Full Time Positions Part Time Positions 189 ECONOMIC AND COMMUNITY DEVELOPMENT ECON DEVELOPMENT PROGRAM COMMENTARY FY 2017-2018 PROGRAM DESCRIPTION: The Economic Development Division is responsible for developing and implementing economic development programs to stimulate business attraction, retention and expansion. It serves as a liaison between local businesses, organizations, developers, public agencies to facilitate economic development activities aiding the City's effort to diversify the City's tax base. FY 2017-18 STRATEGIC GOALS: •Revitalize the Edgewood Shopping Center (ongoing); •Utilize the Vacant and Abandoned Building Ordinance to maintain an environment that is conducive of a business environment; •Collaborate with the Planning Division to identify development opportunity sites in accordance with the Transit Oriented Development Plan; •Provide businesses and developers assistance by facilitating the permit process for economic development projects; and •Participate in programs and events to disseminate information on current development projects. FY 2016-17 PROGRAM HIGHLIGHTS: •Executed an Exclusive Negotiation Agreement (ENA) between The Charles Company and the City of Azusa for Block 37; •Presented the new Economic Development Branding and Marketing Logo and strategy; •Participated in community events such as National Night Out, 626 Golden Streets and City's Open House; •Participated in International Council of Shopping Centers conference in Las Vegas (Spring 2017); and •City named finalist for the Los Angeles County Economic Development Corporation Most Business Friendly City Award. Property Block 36 A-2 803-813 N. Dalton Ave. 303 E. Foothill Blvd. Type of Development Multi-Story Mixed Use Development Multi-Story Mixed Use Development Three-Story, 30 Unit Townhome Development 29,996 Sq. Ft. Grocery Warehouse (Smart & Final) 229 S. Azusa.Ave. 110 Room Hotel and Fast Food Restaurant 1001 N. Todd Ave. 320,000 Sq. Ft. Craft Brewery . Developer Serrano Group Development Costanzo Investments, LLC. Olson Urban Housing, LLC. Golcheh Development and Investments, LLC. Net Development Co., Inc. The Lagunitas Brewing Co. Status City Council approved DOA. City Council approved DOA. Broke ground February 2017. City Council approved ODA. Anticipated completion date: November 2017 . Anticipated Completion date: May 2017. First brew house was installed. Pop- Up Tap Room. 190 BUDGET UNIT: DESCRIPTION Acct.# OPERATIONS 6230 Dues & Subscriptions 6235 Meetings & Conferences 6530 Office Supplies 6915 Utilities/Telephone 1035630000 ECON & COMM DEV -ECON DEV YEAR END EST ADOPTED REVISED 16-17 16-17 17-18 VARIANCE Explanation 5,700 5,700 6,400 700 Staff membership to CALED and IEDC. 5,000 5,000 7,000 2,000 Director's expenses for ICSC travel will now come out of ED where before it came out of planning given ED division was non-existent. 500 500 1,000 500 The original amount budgeted was not enough to cover office toner expenses. -500 500 500 Based on actual expenditures. 191 Account Number 1035630000 6230 6235 6240 6399 6503 6509 6518 6530 6539 6553 6569 ECONOMIC AND COMMUNITY DEVELOPMENT-ECON DEV ACTIVITY DETAIL Description Dues & Subscriptions -International Council of Shopping Centers (ICSC), San Gabriel Valley Economic Partnership, Municipal Management Association of Southern California (MMASC), California Association for Local Economic Development (CALED), lnternation Economic Development Council (IEDC). Meetings & Conferences -Attendance at: ICSC (Las Vegas and San Diego), MMASC Winter Forum and Annual Conference, CALED Conference, Azusa Chamber of Commerce Networking Events or other. Mileage Reimbursement -To reimburse Economic Development Staff for work-related trips. Professional Services/Other -Outside consultant for special projects or other. Books Publications/Other-City pubilications, newsletters.electronic newsletters, economic development graphics/marketing or other. Postage-Mailings etc. Office Supplies-Binders, folders, toner, stationary products etc. Printing, Binding & Duplicating -Economic Development brochures, flyers, posters or other. Supplies/Special-Workhop supplies, community engagement programs, displays,banners, marketing items or other. Small Eguipment 192 BUDGET UNIT: ECON & COMM DEV -ECON DEV DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED 14-15 15-16 16-17 16-17 17-18 VARIANCE PERSONNEL 6003 Salaries/Regular 56,920 56,920 65,390 8,470 6048 Salaries/Language Pay 2,400 2,400 2,400 6101 PERS/Employee Contribution 4,010 7,999 4,770 760 6105 PERS/Employer Contribution 6,030 19,224 9,275 3,245 6125 FICA/Employer Contrib/Med 1,035 2,323 1,190 155 6133 Retiree Health Premium Reimb 345 345 360 15 6140 Life Insurance Allocation 150 363 180 30 6155 Workers' Comp Allocation 2,275 6,228 2,710 435 6160 LTD Insurance Allocation 445 1,026 510 65 6165 Unemployment Allocation 70 146 80 10 6175 Benefits/Flex Plan 14,400 14,400 14,400 6180 Deferred Come/Emeloter Paid 540 540 540 PERSONNEL SUBTOTAL 86,220 111,914 101,805 15,585 193 BUDGET UNIT: DESCRIPTION Acct.# OPERATIONS 6212 Recognition/Awards-All America City 6230 Dues & Subscriptions 6235 Meetings & Conferences 6240 Mileage Reimbursement 6399 Professional Services/Other 6503 Books 6509 Publications/Other 6518 Postage 6530 Office Supplies 6539 Printing, Binding & Duplicating 6563 Supplies/Special 6569 Small Equipment 6915 Utilities/T eleehone OPERATIONS SUBTOTAL GENERAL FUND TOTAL: ECON & COMM DEV -ECON DEV ACTUAL 14-15 ACTUAL 15-16 REVISED 16-17 5,700 5,000 100 50,000 500 1,000 1,000 500 5,000 5,000 1,500 75,300 161,520 YEAR END EST 16-17 5,700 5,000 100 50,000 500 1,000 1,000 500 5,000 5,000 1,500 500 75,800 187,714 ADOPTED 17-18 6,400 7,000 100 45,000 500 1,000 5,000 5,000 1,500 500 72,000 173,805 VARIANCE 700 2,000 (5,000) (1,000) (1,000) 500 500 (3,300) 12,285 194 Budget Division: ECONOMIC AND COMMUNITY DEV. - ECONOMIC DEVELOPMENT FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18 Adopted Adopted Adopted Adopted Adopted Adopted Adopted Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Economic Development Specialist 1.00 1.00 $56,920 $65,390 TOTAL 1.00 1.000 $56,920 $65,390 TOTAL - - - - Full Time Positions Part Time Positions 195 PROGRAM DESCRIPTION: ECONOMIC AND COMMUNITY DEVELOPMENT CDBG PROGRAM COMMENTARY Since 197 4, the City of Azusa has been a participating city under the Los Angeles Urban County Community Development Block Gant Program (CDBG). Funded through the U.S. Department of Housing and Urban Development (HUD), the Los Angeles County Community Development Commission (LACDC) acts as the pass-through agency and oversees CDBG administration for forty-seven participating cities. The primary objective of the CDBG Program is to develop viable urban communities by providing decent housing, a suitable living environment, and expanding economic opportunities, principally benefiting low and moderate-income persons. The City of Azusa receives approximately $425,000 annually to support eligible CDBG projects that assist the City's low and moderate income residents. Examples of eligible CDBG projects that the City undertakes annually include Housing Rehabilitation, Code Enforcement, various capital improvement projects and public service activities. A maximum of fifteen percent ( 15%) of the City's total annual CDBG funds may be allocated to public service projects. Examples of the City's CDBG-funded public service projects include: Senior Referral and Case Management, Senior Nutrition, Neighborhood Homework House, and the Afterschool Playground and Tutoring Program. 2017-18 STRATEGIC GOALS: •Meet the nutritional needs of approximately 360 Azusa elderly and disabled residents through the provision of an estimated 32,000 hot lunches. These nutritionally balanced lunch meals will be served daily at the Azusa Senior Center or will be delivered to homebound seniors and disabled residents. •Provide approximately 190 Azusa youth, preschool through high school age, with tutoring, enrichment activities, and motivational support. The program will be administered by Neighborhood Homework House, a non-profit organization of trained volunteer college students, neighborhood agencies, religious organization representatives, and teachers. •Offer approximately 90 Azusa senior citizens information and referral, comprehensive assessment, and care management that focus on senior issues. Services are provided by Santa Anita Family Services, a non-profit agency. •Provide approximately 400 Azusa youth, ages 5 to 14, after school recreation programs and tutoring services. The Afterschool Program is conducted at various school sites and include activities such as team sports, crafts, field trips, tutoring, and other educational activities. •Issue approximately 10-12 housing rehabilitation grants that improve the City's housing stock or correct residential code violations (in conjunction with the City's Residential Code Enforcement Program). Grants are awarded to eligible Azusa homeowners up to a maximum of $12,000.00 eac . 196 •Begin construction of the Azusa Library Men's and Women's existing non-compliant single-use restroom facilities and replace with multiple-stall men's and women's restroom facilities conforming to American with Disabilities Act (ADA) standards. •Complete construction of forty-six (46) American with Disabilities Act (ADA)-compliant curb ramps with truncated domes at various intersections throughout the City. •Perform minor rehabilitation of the Senior Center's large community room and two additional smaller meeting and reading rooms. •Implement new customer service protocols and strive to provide the best possible customer service. FY 2016-17 PROGRAM HIGHLIGHTS: •The Senior Nutrition Program served an estimated 33,802 hot nutritional meals to more than 300 Azusa senior adults and disabled residents. •Neighborhood Homework House assisted 190 Azusa youth, preschool through high school age, with tutoring, enrichment activities, and motivational support. •Santa Anita Family Services provided approximately 90 Azusa senior citizens information and referral, comprehensive assessment, and senior care management. •The Afterschool Program offered approximately 400 Azusa youth, ages 5 to 14, after school recreation programs and tutoring services. •Ten housing rehabilitation grants were issued that improved the City's housing stock or corrected residential code violations (in conjunction with the City's Residential Code Enforcement Program). •To begin project design for the installation of forty-six (46) American with Disabilities Act (ADA)-compliant curb ramps with truncated domes at various intersections throughout the City. 197 BUDGET UNIT: 1835910000 ECON & COMM DEV -CDBG DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# 14-15 15-16 16-17 16-17 17-18 VARIANCE PERSONNEL 6003 Salaries/Regular 88,025 38,675 88,864 76,845 77,465 (11,399) 6006 Salaries/Temp & Part-Time 37,425 51,556 41,680 64,640 40,125 ( 1,555) 6012 Salaries/Comp-Time 773 1,000 2,973 (1,000) 6015 Salaries/Vacation 2,418 5,000 4,076 (5,000) 6024 Salaries/Sick Leave 1,723 2,500 1,488 (2,500) 6048 Salaries/Language Pay 1,085 838 1,020 1,880 400 (620) 6101 PERS/Employee Contribution 7,185 3,671 6,511 6,910 6,055 (456) 6105 PERS/Employer Contribution 8,995 9,495 10,600 13,935 11,930 1,330 6107 Apple Pay Plan 106 1, 175 1,031 1,205 30 6109 PARS/Employer 2,825 809 1,700 1,649 1,425 (275) 6125 FICA/Employer Contrib/Med 2,245 1,578 2,000 2,485 1,980 (20) 6140 Life Insurance Allocation 250 109 247 194 210 (37) 6155 Workers' Comp Allocation 4,640 1,679 6160 LTD Insurance Allocation 720 335 520 554 600 80 6165 Unemployment Allocation 42 30 135 135 6175 Benefits/Flex Plan 23,580 12,174 22,746 16,315 18,735 (4,011) 6180 Deferred Comp/Emploler Paid 1,165 407 913 807 830 (83) PERSONNEL SUBTOTAL 178,140 126,404 186,476 195,782 161,095 (25,381) 198 BUDGET UNIT: 1835910000 ECON & COMM DEV -CDBG DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED 14-15 15-16 16-17 16-17 17-18 VARIANCE OPERATIONS 6345 Program Consultants 32,400 27,999 35,400 20,000 35,400 6493 Outside Services & Repairs 20,000 19,892 23, 116 20,000 20,000 (3, 116) 6650 Rehabilitation Costs 162,000 144,100 162,000 140,000 162,000 OPERATIONS SUBTOTAL 214,400 191,991 220,516 180,000 217,400 (3,116) CAPITAL OUTLAY 7120 Construction Improvements 176,915 7170 H ig hwa s/Streets 207,260 191,682 CAPITAL OUTLAY SUBTOTAL 384,175 191,682 CDBG FUND TOTAL: 776,715 510,077 406,992 375,782 378,495 (28,497) 199 Budget Division: ECONOMIC AND COMMUNITY DEVELOPMENT - CDBG FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18 Adopted Adopted Adopted Adopted Adopted Adopted Adopted Adopted Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary Community Improvement Inspector 1.000 1.000 $74,619 $63,155 Site Manager 529 529 $8,010 $8,010 Community Improvement Manager(a)0.160 0.160 14,245 14,310 Recreation Staff 2,512 2,512 33,670 32,115 (a) 0.84 FTE Comm Imp TOTAL 1.160 1.160 $88,864 $77,465 TOTAL 3,041 3,041 $41,680 $40,125 Full Time Positions Part Time Positions 200 BUDGET UNIT: DESCRIPTION Acct.# OPERATIONS 6301 Legal Fees 6399 Professional Services/Other 6423 Administrative Allocation 6493 Outside Services & Repairs 6530 Office Supplies 6610 Bond Administration 6815 Maint & Repairs/Bldgs 6846 Computer Hardware Maintenance/Repair 7001 Interest Expense 7005 Principal Payments 7040 Contributions to Other Agencies 7045 Other Agencl Contributions OPERATIONS SUBTOTAL CBD-SA 6301 Legal Fees 7001 Interest Expense 7040 Contributions to Other Agencies 7115 Land Diseosal Exeense SUBTOTAL Enterprise 7001 Interest Expense 7005 Principal Payments 7040 Contributions to Other Agencies SUBTOTAL Reader Board Loan 6835 Maint & Repair/Equipment 6905 Utility-Electric 6915 Utilities/Telephone FUND 87 & 88 -SUCCESSOR AGENCY FUND ACTUAL 14-15 250,000 2,962,810 1,615,000 4,827,810 ACTUAL 15-16 10,046 5,250 62,919 58 2,388 3,318 2,468 56,095 142,541 REVISED 16-17 180,000 180,000 75,000 102,000 177,000 356,000 356,000 5,000 8,500 1,845 YEAR END EST ADOPTED 16-17 17-18 3,485 16,000 15,928 18,000 6,700 6,700 5,230 6,000 100,000 208,163 150,000 239,507 296,700 75,000 45,000 102,000 2,905,000 53,740 3,135,740 45,000 100,990 515,879 356,000 354,589 356,000 971,459 5,000 8,500 9,000 1,845 2,000 VARIANCE 16,000 18,000 6,700 6,000 100,000 {30,000 116,700 (30,000) (102,000) (132,000) 100,990 515,879 {1,411) 615,459 (5,000) 500 155 201 BUDGET UNIT: FUND 87 & 88 -SUCCESSOR AGENCY FUND DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED VARIANCE 14-15 15-16 16-17 16-17 17-18 SUBTOTAL 15,345 15,345 11,000 (4,345) TAB07A Successor AG 6610 Bond Administration 1,400 3,600 3,600 7001 Interest Expense 737,200 705,399 (31,801) 7005 Principal Patments 535,000 565,000 30,000 SUBTOTAL 1,272,200 1,400 1,273,999 1,799 20078 6610 Bond Administration 3,600 3,600 3,600 7001 Interest Expense 207,500 207,500 202,075 (5,425) 7005 Principal Patments 110,000 110,000 120,000 10,000 SUBTOTAL 321, 100 321, 100 325,675 4,575 7115 Land Disposal Expense 20,415 SUBTOTAL 20,415 T ABOBB HS NG-SA 6610 Bond Administration 3,800 1,400 {3,800) SUBTOTAL 3,800 1,400 (3,800) 2014A 6610 Bond Administration 9,000 9,000 6,000 (3,000) 7001 Interest Expense 410,200 410,200 385,744 (24,456) 7005 Principal Patments 690,000 690,000 705,000 15,000 SUBTOTAL 1, 109,200 1, 109,200 1,096,744 (12,456) 2015A 6610 Bond Administration 4,300 4,300 4,000 (300) 7001 Interest Expense 504,200 504,200 504,213 13 SUBTOTAL 508,500 508,500 508,213 (288) 202 BUDGET UNIT: FUND 87 & 88 -SUCCESSOR AGENCY FUND DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED VARIANCE 14-15 15-16 16-17 16-17 17-18 20158 6610 Bond Administration 4,300 4,300 4,000 (300) 7001 Interest Expense 615,600 615,600 610,631 (4,969) 7005 Prlncieal Pa ments 510,000 510,000 315,000 (195,000} SUBTOTAL 1,129,900 1, 129,900 929,631 (200,269) SA REC OB RETRMN 6423 Administrative Allocation 39,655 39,655 (39,655) 7001 Interest Expense 568,805 568,805 (568,805) 7005 Principal Payments 198,415 198,415 (198,415) 7045 Other Agenc Contributions 31,200 31,200 {31,200} SUBTOTAL 838,075 838,075 (838,075) SUCCESSOR AGENCY FUND TOTAL: 4,827,810 142,541 5,911,120 7,805,734 5,458,420 (452,700) 203