HomeMy WebLinkAbout12. Recreation & Family Services_201707171855001862RECREATION AND FAMILY SERVICES
Recreation
Parks Maintenance
Senior Programs
Woman's Club
Senior Nutrition
204
PROGRAM DESCRIPTION:
RECREATION AND FAMILY SERVICES
RECREATION DIVISION
PROGRAM COMMENTARY
Recreation is a division of the Recreation and Family Services Department responsible for a variety of activities and programs designed to meet the
communities' recreation needs. The division's ongoing responsibilities include: adult and youth community classes, adult and youth sports, aquatics, after
school playgrounds and numerous special events throughout the year. The Recreation Division also assists other city departments in the planning, set up
and staff support for their community special events.
FY 2017-18 STRATEGIC GOALS:
Recreation program participation continues to grow. Consequently, revenues have increased due to more residents taking advantage of what the
Recreation Division has to offer as they see the quality of programs and the benefits of those programs. This increase in revenue allows us to continually
reinvest in these programs and further enhance them.
•Incorporate movie graphics into Summer Movie Night poster and increase summer attendance.
•Add volleyball padding with City graphics to current Volleyball standards.
•Re-up all $5,000 Gym Ad Sponsors; Add (2) $1,000 Gym Ad Sponsors.
•Complete Aquatics Center Fathead Program in front lobby.
•Collaborate with Adrian to increase Youth Sports participation in playgrounds.
•Create staff in-service and manual for all facility rentals.
•Explore sound system enhancement to MPK Gymnasium for special events.
•Net >$30,000 in Kids Come First Golf Tournament.
•Implement new speed raffle# philosophy at KCF.
•Increase 2K/5K Run/Walk participation to (500).
•Increase Breakfast w/Santa participants to >300.
•Increase Golden Days Pancake Breakfast participation to >300.
•Finalize Fathead install in rooms 10/11 at MPK.
•As per new insurance carrier requirement, develop and implement Rec. Swim Waiver Release Program.
•Purchase new "Practice Lane Lines" at pool.
•Replace remaining (4) filters at pool.
•Add blue/yellow umbrella to deck in 2017/18 (2017 Season).
•Incorporate Rubber Ducky Regatta expectations into Swim Team Fund Raising responsibilities.
•Explore additional toddler classes to meet demand.
•Purchase additional (40) Plastic stackable Adrionick chairs at pool for summer 2017.
205
•Complete Fundraising Campaign at $30,000 for purchase and install of "Families are Forever" bronze sculpture at MPK.
•Reach > $5,000 in Aquatics Summer Fundraiser (RDR or Trikes).
•Reach> $25,000 in Shelter Rentals in 2016-2017.
FY 2016-17 PROGRAM HIGHLIGHTS;
•Added Halloween movie in the park program to Trunk or Treat or as stand alone event.
•Purchased commercial Rock Solid basketball extended reach standard at pool, and program accordingly.
•Re-programed APU Mighty-Mite Soccer Clinic, utilizing Dave Blomquist's recommendations.
•Purchased all pickle ball equipment (sleeves, nets, paddles and balls) and program to all inc. Rosedale residents.
•Kept 2016-2017 account# 6625 at $80,000 Cap.
•Secured Foothill Federal Credit Union, California Grill Express, Chick-Fil-A and ELS at same funding level.
•Consolidated all seasonal holiday publicity to one high end colored flyer (Christmas, Halloween, Summer).
•Re-routed the 2k/5k with assistance from Police, Fire and Public Works Departments.
•Created detailed Health Department packet for Golden Days.
•$28,000 netted in KCF in 2016.
•Resurrected Summer concert series marketing and performer slate to attract (1, 000) patrons weekly.
•Expanded photo inventory, department wide, to enhance Recreation and Family Services marketing efforts.
•Incorporated Winter Choral (AUSD) night into WFF.
•Secured replacement anchor sponsor for WFF.
•Tweeked and augment light exchange at WFF.
•Re-invented "Spring Thing" special event (formerly Cinco De Mayo).
•Incorporated Spring Aquacize program into Aquatics calendar.
•Increased Aquatics Bingo revenue by 20%.
•Transitioned class time levels (exploration).
•Prepared an operational assessment of RFS that identifies existing organizational priorities ; assesses the functional assignments and staffing levels
required to perform current duties, evaluate administrative strengthens and weakness; identify areas requiring additional support and staffing and
provide training recommendations to improve operation and support succession planning.
•Prepared formal succession plan that identifies and prepares suitable employees through training and mentoring to assume key positions within the
Department.
•Reached> $35,000 in 2016 Gym Ad Campaign.
•Reached> $20,000 in Shelter Rentals in 2015-2016.
•Continued to push for Department Personnel enhancements despite long-odds and shrinking General Fund resources.
•Generated $5,000 NET in 2016 Return of the Rubber Ducky Regatta.
•Coordinate painting of MPK-NW Foul Poles (Completed).
•Reach> $50,000 in 2017 Gym Ad Campaign (Completed).
206
BUDGET UNIT:
DESCRIPTION
Acct.#
OPERATIONS
6230 Dues & Subscriptions
6440 Class Instruction Fees
6445 Officiating Fees
6493 Outside Services and Repairs
6569 Small Equipment
6601 Advertising Expense
6602 Concerts
7140 Equipment & Machinery
1025410000 RECREATION & FAMILY SERV -RECREATION
REVISED
16-17
3,000
30,000
17,000
65,000
11,047
12,000
15,000
5,560
YEAR END EST ADOPTED
16-17 17-18
2,500 2,500
25,000 23,000
17,000 20,000
65,000 67,000
11,047 15,895
12,000 28,700
17,000 20,000
-28,688
VARIANCE Explanation
(500) Eliminated some subscriptions to save costs.
The total number of classes being offered have
(7,000) decreased for now.
The Increase is to match pay grade for more
qualified and trained CIF officials for sports
3,000 leagues.
As a result of the aging of the pool, the
increase is to continually repair and upgrade the
2,000 pool to keep it operational.
Increase is due to more equipment needed to
4,848 keep all fields playable at all times.
Increase is due to the creation of a citywide
high end activities guide, and it will include
information for all City departments including
Utility and Development. It will be published
16,700 three times per year.
Cost of Bands and talents to perform including
5,000 professional sound companies have increased.
One pool filter or other capital outlay items if
pump does not breakdown plus Half the cost of
23, 128 Sesser Lift.
207
Account Number
1025410000 6201
6220
6230
6235
6440
6445
6493
6563
6569
6601
6602
6625
6899
RECREATION AND FAMILY SERVICES -RECREATION ACTIVITY DETAIL
Description
Uniforms and Laundry -Staff Uniform; Office and Recreation Center carpets and mats.
Training Schools -School of Pool Operators
Dues and Subscriptions -Professional association dues: California Park and Recreation Society (CPRS}, Southern California Municipal Athletic
Federation (SCMAF), State Boards and Commissions.
Meeting/Conferences -CPRS Conference; Aquatics Conference
Class Instruction Fees -Contractor fees for all youth and adult classes.
Officiating Fees -Youth, Pony Baseball and Middle School Classic
Outside Services & Repairs -Youth banquets, Golden Days, day camp trips, pool commercial main!.
Supplies/Special -Pool supplies and miscellaneous
Small Equipment-Minor pool equipment
Advertising Expense -Activity Guide printed and mailed three times a year.
Concerts -Performance and audio expenses for entertainment
Services.
Program Expense -Team and staff uniforms; program T-shirts; day camp materials, supplies and crafts; program signs and banners; event
materials, supplies and setup costs; field trip expenses; trophies; miscellaneous program costs.
Repairs and Maintenance -L.A. County Maintenance Agreement Assessments.
208
BUDGET UNIT: RECREATION & FAMILY SERV -RECREATION
DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED
Acct.# 14-15 15-16 16-17 16-17 17-18 VARIANCE
PERSONNEL
6003 Salaries/Regular 324,412 329,980 340,535 278,026 351,045 10,510
6006 Salaries/Temp & Part-Time 491,216 497,456 456,770 476,535 494,815 38,045
6033 Overtime Pay/Premium 171 3,343 2,304
6048 Salaries/Language Pay 5,245 5,420 5,120 5,239 4,419 (701)
6060 Special Event Pay 3,103 1,260 1,378
6069 Allowance/Vehicle 4,163 4,564 4,860 4,568 4,860
6072 Sal/Injury 112
6075 Vacation Pay-Off 28,982 26,176 27,603
6078 Sick Leave Pay-Off 1,369 7,208 6,835
6082 Lve Bank Usage 65,582
6101 PERS/Employee Contribution 28,011 29,406 27,220 27,393 28,220 1,000
6105 PERS/Employer Contribution 59,452 68,762 40,960 60,821 56,272 15,312
6107 APPLE/EM PL YR CON 4,767 15,520 13,028 16,808 1,288
6109 PARS/Employer 32,044 37,846 28,890 28,757 29,280 390
6125 FICNEmployer Contrib/Med 8,828 8,886 12,625 8,417 13,340 715
6133 Retiree Health Premium Reimb 2,929 3,000 3,060 3,060 3,150 90
6140 Life Insurance Allocation 795 834 925 769 955 30
6155 Workers' Comp Allocation 34,405 34,613 32,275 33,000 34,205 1,930
6160 LTD Insurance Allocation 3,431 3,614 2,650 3,092 2,735 85
6165 Unemployment Allocation 859 854 860 754 915 55
6175 Benefits/Flex Plan 65,332 71,048 63,795 57,906 63,795
6180 Deferred CometEmeloler Paid 2,912 4,456 4,850 4,304 4,850 PERSONNEL SUBTOTAL 1,097,658 1,209,187 1,040,915 1,044,235 1,109,664 68,749
209
BUDGET UNIT: RECREATION & FAMILY SERV -RECREATION
DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED
Acct.# 14-15 15-16 16-17 16-17 17-18 VARIANCE
OPERATIONS
6201 Uniforms & Laundry 3,777 7,823 4,200 4,200 4,200
6220 Training Schools 376 1,350 1,000 1,000 1,000
6230 Dues & Subscriptions 2,993 2,460 3,000 2,500 2,500 (500)
6235 Meetings and Conferences 912 688 1,000 1,000 1,000
6240 Mileage Reimbursement 91 213 300 300 300
6405 Commission Meetings Expense 1,900 2,462 2,500 2,500 2,500
6440 Class Instruction Fees 25,698 21,731 30,000 25,000 23,000 (7,000)
6445 Officiating Fees 14,781 18,677 17,000 17,000 20,000 3,000
6493 Outside Services & Repairs 75,806 81,235 65,000 65,000 67,000 2,000
6530 Office Supplies 5,872 7,517 6,000 6,000 6,000
6539 Printing, Binding & Duplicating 3,167 4,645 5,000 5,000 5,000
6554 Supplies/Custodial & Cleaning 1,785 1,541 2,000 2,000 2,000
6563 Supplies/Special 26,845 21, 158 20,000 20,000 20,000
6569 Small Equipment 3,452 11,047 11,047 15,895 4,848
6601 Advertising Expense 11,797 11,965 12,000 12,000 28,700 16,700
6602 Concerts 14,211 14, 120 15,000 17,000 20,000 5,000
6625 Program Expense 75,634 85,353 78,000 78,000 78,000
6805 Maintenance/Land Improvement 123 4,406
6825 Maint & Repair I Vehicle 500 500 500
6835 Maint & Repair/Equipment 6,118 7,724 5,500 5,500 5,500
6850 Lease Payments 2,660 2,660
6910 Utilities/Natural Gas 14,970 16,556 18,000 18,000 18,000
6915 Utilities/Telephone 5,953 6,598 7,000 7,000 7,000
OPERATIONS SUBTOTAL 296,259 319,109 304,047 300,547 330,755 26,708
CAPITAL OUTLAY
7140 Eguiement & Machiner 5,560 28,688 23,128
CAPITAL OUTLAY SUBTOTAL 5,560 28,688 23,128
GENERAL FUND TOTAL: 1,393,917 1,528,296 1,350,522 1,344,782 1,469,107 118,585
210
Budget Division: RECREATION AND FAMILY SERVICES - RECREATION
FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18
Adopted Adopted Adopted Adopted Adopted Adopted Adopted Adopted
Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary
Director of Recreation & Family Serv (a)0.90 0.90 $143,185 $143,185 Pool Manager 700 700 $12,955 $12,955
Recreation Superintendent 1.00 1.00 88,725 92,610 Asst Rec Leader 11,149 11,357 120,880 129,380
Senior Office Specialist 1.00 0.00 53,500 0 Instructor Guard 5,720 7,342 75,145 80,550
Recreation Supervisor(b)0.05 0.05 3,800 3,965 Lifeguard 3,120 4,700 31,820 50,680
Recreation Coordinator 1.00 1.00 51,325 51,835 Asst Pool Manager 480 478 6,060 6,275
Senior Administrative Technician 0.00 1.00 0 59,450 Recreation Aide 2,631 2,620 27,625 29,560
Recreation Leader 11,960 11,960 159,035 164,260
Sr Rec Leader 910 395 16,670 4,565
Sr Instruc Guard 478 478 6,580 5,740
Recreation Coordinator - 520 0 10,850
(a) .10 FTE CFD Maintenance
(b) .50 Senior Nutrition, .40 Senior Program, .05 Woman's Club
TOTAL 3.95 3.95 $340,535 $351,045 TOTAL 37,149 40,550 $456,770 $494,815
Full Time Positions Part Time Positions
211
PROGRAM DESCRIPTION:
RECREATION AND FAMILY SERVICES
PARKS MAINTENANCE DIVISION
PROGRAM COMMENTARY
The Parks Division is a division of the Recreation and Family Services Department responsible for the overall maintenance of 86.62 acres of park land
which includes 43.19 acres of turf area. Responsible for the supervision of 5.5 miles of center medians under a landscape maintenance contract, as well
as the maintenance of the City's Urban Forest Program which features approximately 12,000 trees. The division is also responsible for project
management in all of the departments' park improvements.
FY 2017-18 STRATEGIC GOALS:
•Complete Mobil Mini Mart Median Island Water Conservation Project.
•Add brick fac;:ade to concert stage venue.
•Complete court resurfacing at NPK, SPK, GPK, MPK.
•Install new hexagon bench at MPK that is around the Elm tree in front of gym.
•Install additional lighting at Citrus Grove Park and cement pad and trash can receptacle installation at Ridgeview Park. (Greg Vanimann request).
•Replace remaining benches at Skate Park.
•Supervise resurfacing of NRC Park Maintenance Yard.
•Purchase and install Greenfield Exercise Equipment at SMPK.
FY 2016-17 PROGRAM HIGHLIGHTS:
•Completed all Cl P Projects, minimizing change orders or cost increases to no more than 10% of total project.
•Developed and implement concrete corn hole game board and place template in MPK.
•Renovated (2) story water slide at pool and paint color scheme to replicate SPK playground equipment.
•Replaced (2) pool filter(s) at Azusa Aquatics Center.
•Replaced snack bar roofing at ZPK (Azusa American League).
•Replaced windscreen at NRC Yard (4th Street).
•Added second Greenfield's Exercise Equipment.
•Added "Adults must be accompanied by children" signage to all playground areas in park system.
•Installed commercial Rock Solid basketball extended reach standard at pool.
•Assisted in MPK median island water conservation project.
•RFP for tree trimming contract.
•Installed concrete tree ·well covers in downtown· area.
•Secured Tree City USA for 13th year.
•Complete new walking path at SPK (Completed).
•Attain Tree City USA Designation for 14th consecutive year (Completed).
212
BUDGET UNIT:
DESCRIPTION
OPERATIONS
6201 Uniforms & Laundry
6235 MeetinQs & Conferences
6493 Outside Services & Repairs
6548 Plants & Trees
6825 Maint & Repair I Vehicle
6915 Utility
1025420000 RECREATION & FAMILY SERV -PARKS MAINT
REVISED YEAR END EST ADOPTED
16-17 16-17 17-18 VARIANCE Explanation
6,000 6,815 6,815 815 Addditional staff/Boot Allowance
100 997 500 400 Additional conferences costs.
WCA contract has increased their services
320,275 401,314 400,000 79,725 costs effective 7/1/17.
2,500 -1,500 (1,000) Reduct.ion in downtown planting.
Budget reduced due to new Enterprise
vehicles lease and cost deferred to PW
4,440 283 2,500 (1,940) Endowment.
300,000 416,743 400,000 100,000 Increased Utility Costs
213
Account Number
1025420000
RECREATION AND FAMILY SERVICES -PARKS MAINTENANCE ACTIVITY DETAIL
6201
6215
6220
6230
6235
6548
6493
6563
6805
6825
6904
Description
Uniforms -Staff Uniforms and Boot Allowance.
Tuition Reimbursement for applicable classes as per policy:.
Training Schools -American Trainco Maintenance Training; Aquatic Facility Operator Certification, Playground
Cert./Safety Inspection.
Dues/Subscriptions -Street Tree membership; National Parks and Recreation membership, CPRS.
Meeting/Conferences -Street Tree seminars
Plants and Trees -Downtown planting replacement and park system replacement.
Outside Services & Repairs -($245,069)West Coast Arborist tree contractor (includes Street and sidewalk tree
maintenance and Palm tree trimming; Brightview ($174,514) landscape and irrigation contract Vector ($3,179) Control
Repairs and emergencies (traffic accidents) ; TruGreen Chemlawn ($15,000) ; Bee Removers($2,000) ; additional extras
not included in Brightview contract ($9,000).
Supplies/Special -Facility maintenance and rehabilitation (paint, BBQ replacement, basketball/tennis court nets etc.) By
park: Memorial Park; Pioneer Park; Northside Park; Veteran's Freedom Park; Slauson Park; Edwards Park; Zacatecas
Park; Gladstone Park; Volunteer Painting Supplies; Miscellaneous supplies.
Maintenancefland Improvement -Locks and keys; irrigation controllers/maintenance; light fixtures/bulbs; backflow
inspection/replacement; playground repairs/replacement; vandalism repair; grass seed; restroom fixtures/partitions; door
replacement; park signage.
Maintenance & Repair of Vehicles -Tire replacement, routine maintenance and vandalism repair.
Utilities/Other -Utility charges from Light and Water
214
BUDGET UNIT: RECREATION & FAMILY SERV -PARKS MAINT
DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED
Acct.# 14-15 15-16 16-17 16-17 17-18 VARIANCE
PERSONNEL
6003 Salaries/Regular 427,087 416,019 438,795 451,612 503,075 64,280
6006 Salaries/Temp & Part-Time 105, 715 115, 138 153,290 103,082 130,740 (22,550)
6033 Overtime Pay/Premium 7,134 6,319 12,933
6048 Salaries/Language Pay 3,603 3,662 715 4,128 1,950 1,235
6063 Salaries/Jury Duty 428
6072 Salaries/Injury 2,482 557
6075 Vacation Pay-Off 21,610 10,964 12,289
6078 Sick Leave Pay-Off 1,826 1,213
6101 PERS/Employee Contribution 32,959 35,606 36,405 33,763 40,270 3,865
6105 PERS/Employer Contribution 53,535 69,148 62,275 65,007 78,510 16,235
6107 APPLE/EM PL YR CON 7 2,835 2,600 2,380 (455)
6109 PARS/Employer 4,836 6,566 6,155 6,095 6,545 390
6125 FICA/Employer Contrib/Med 5,975 6,490 10,095 6,199 10,940 845
6133 Retiree Health Premium Reimb 5,876 6,020 4,000 6,000 6,000 2,000
6140 Life Insurance Allocation 992 1, 150 1, 165 1,018 1,345 180
6155 Workers' Comp Allocation 21,833 23,617 23,710 22,467 24,515 805
6160 LTD Insurance Allocation 2,921 3,315 3,420 2,801 3,910 490
6165 Unemployment Allocation 571 598 705 559 740 35
6175 Benefits/Flex Plan 108,515 114,122 104, 170 104, 170 118,570 14,400
6180 Deferred Come/Emelo;ter Paid 4,500 4,753 4,365 3,842 4,905 540 PERSONNEL SUBTOTAL 811,971 825,266 852,100 838,993 934,395 82,295
215
BUDGET UNIT: RECREATION & FAMILY SERV -PARKS MAINT
DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED
Acct.# 14-15 15-16 16-17 16-17 17-18 VARIANCE
OPERATIONS
6201 Uniforms & Laundry 5,803 6,856 6,000 6,815 6,815 815
6215 Tuition Reimbursement 800 500 (300)
6220 Training Schools 671 1,088 1,000 345 1,000
6230 Dues & Subscriptions 395 301 500 425 500
6235 Meetings & Conferences 40 80 100 997 500 400
6253 Licenses/Certifications 288 500 500
6493 Outside Services & Repairs 262,575 363,230 320,275 401,314 400,000 79,725
6493 Outside Services & Repairs -GAS TAX 58,991 55,130 59,000 59,000 59,000
6530 Office Supplies 423 264 640 237 640
6548 Plants & Trees 1,019 1,053 2,500 1,500 1,500 (1,000)
6551 Fuel and Oil 23,624 20,374 21,200 13,171 21,200
6554 Supplies/Custodial & Cleaning 14,680 20,062 15,000 13,018 15,000
6560 Repair Parts 1, 162 801 1,250 1,319 1,250
6563 Supplies/Special 46,658 50,344 48,000 66,614 48,000
6566 Small Tools 940 901 1,500 2,035 1,500
6569 Small Equipment 999 564 1,000 2,130 1, 130
6625 Program Expense 163 700
6699 Allocation Costs (45, 112)
6805 Maintenance/Land Improvements 38,711 43,896 49,800 54,371 49,800
6825 Maint & Repair I Vehicle 375 8,069 4,440 283 2,500 (1,940)
6830 Rent/Equipment 157 305 500 300 500
6835 Maint & Repair/Equipment 4,220 2,963 3,500 2,961 3,500
6899 Repr & Mnt 1,493
6901 Utilities/Water 2,192 24 44
6904 Utilities/Other 312,370 327,679 300,000 416,743 400,000 100,000
6915 Utilities/Telephone 2,862 5,558 4,000 3,843 4,000
OPERATIONS SUBTOTAL 735,698 910,242 841,505 1,045,335 1,020,335 178,830
PARKS MAINTENANCE TOTAL: 1,547,669 1,735,508 1,693,605 1,884,328 1,954,730 261,125
216
Budget Division: RECREATION AND FAMILY SERVICES - PARKS MAINTENANCE
FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18
Adopted Adopted Adopted Adopted Adopted Adopted Adopted Adopted
Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary
Parks Maintenance Superintendent(a)0.70 0.70 $61,740 $65,670 Asst. Parks Maint Wrkr I 8,424 6,718 $136,230 $105,445
Parks Maintenance Worker III 4.00 4.00 249,080 259,600 Park Ambassadors 1,093 2,184 17,060 25,295
Park Maintenance Supervisor 1.00 1.00 76,850 80,620
Park Maintenance Crew Supervisor 0.75 0.75 51,125 54,140
Parks Maintenance Worker I 0.00 1.00 0 43,045
(a) 0.30 FTE - CFD Maintenance
TOTAL 6.45 7.45 $438,795 $503,075 TOTAL 9,517 8,902 $153,290 $130,740
Full Time Positions Part Time Positions
217
RECREATION AND FAMILY SERVICES
SENIOR PROGRAMS
PROGRAM COMMENTARY
PROGRAM DESCRIPTION:
Senior Programs is a division of the Recreation and Family Services Department responsible for a variety of activities and programs designed to meet the
community's recreation needs. The chief responsibility of the Senior Program Division is to provide programs that enhance the lives of senior citizens in
Azusa. This is accomplished by offering the following: social and recreational opportunities, day trips, health information seminars, screenings, referrals,
case management as well as a variety of programs specializing in celebrating special events and holidays.
FY 2017-18 STRATEGIC GOALS:
•Complete CDBG Carpet Replacement Project at Senior Center
•Research an indoor/outdoor camera security system for the Senior Center. Work with Azusa Police Dept. or Paul Reid for possible funding.
•Secure corporate alternatives to Trader Joe's in all Wine Tasting events
FY2016-17 PROGRAM HIGHLIGHTS:
•Purchased oversized chess pieces for Sr. Center and work with Park Division on park/concrete playing surface
•Purchased an emergency supply storage unit to be kept outside in a T.B.A. location. (Funded by the Advisory Board, Nutrition Site Council, and
Bingo account monies).
•Cleaned or reupholster chairs and bay window seating in the library and t.v. room. Utilize the memorial funds from Peggy Franks, Moe Miller, and
Gym Ad Campaign funds.
•Brought back Ping-Pong to cater in effort to address Asian Resident programming.
•Brand all Program and Marketing materials with "30th" Anniversary Logo (Completed).
•Work to find funding to replace both pool table felting and bumpers in pool room and oversee job (Completed).
•Complete HVAC replacement at Senior Center.
The Senior Programs are housed predominately at the Azusa Senior Center, a facility that celebrated its 29 1h year in 2016. The facility is now integrated
with intergenerational us.e and is used to increase revenue during "a.ff Senior hours" through facility rentals. This revenue enhances program
opportunities department wide, in addition to relieving the General Fund.
218
BUDGET UNIT:
DESCRIPTION
Acct.#
OPERATIONS
6493 Outside Services & Repairs
6539 Printing, Binding & Duplicating
6835 Maintenance & Repair Equipment
1025543000 RECREATION & FAMILY SRVCS-SENIOR PROG
REVISED
16-17
2,000
3,200
1,500
YEAR END EST ADOPTED
16-17 17-18
3,000 3,000
4,500 4,500
1,000 1,000
VARIANCE Explanation
Increase is due to the need to hire a professional
1,000 company to stream clean the kitchen hoods.
Due to the addition of a third language (mandarin) to
the monthly newsletter to cater to new clientele visiting
1,300 the Sr. Center.
Decrease is due to less chemicals needed for building
(500)drains.
219
Account Number
1025543000
RECREATION AND FAMILY SERVICES -SENIOR PROGRAMS ACTIVITY DETAIL
6220
6230
6235
6493
6539
6625
6835
6840
Descriotion
Training Schools -California Park and Recreation Society (CPRS) workshop; Excel class.
Dues/Subscriptions -CPRS dues; newspaper subscriptions for Senior Center Library
Meeting/Conferences -CPRS conference
Outside Services & Repairs -Custodial (facility rentals); equipment repairs (kitchen).
Printing, Binding & Duplicating -Monthly newsletter in multiple dialects.
Program Expenses -Senior excursion fees ; movie rentals; Bunco refreshments; supplies for
special events; miscellaneous.
Maint. Repair of Equipment -L.A. County Maintenance Agreement Assessment and chemicals to address
building drains.
Rent/Office Furniture & Eguiement -Lease of copy machine and projected cost of individual copies
220
BUDGET UNIT: RECREATION & FAMILY SRVCS-SENIOR PROG
DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED
Acct.# 14-15 15-16 16-17 16-17 17-18 VARIANCE
PERSONNEL
6003 Salaries/Regular 35,568 30,066 37,105 26,649 27,635 (9,470)
6006 Salaries/Temp & Part-Time 5,553 23,010 29,560 21, 184 36,165 6,605
6048 Language Pay 106 113 170 141 855 685
6075 Vacation Pay-Off 1,263 1,673 3,771
6101 PERS/Employee Contribution 2,518 2,804 5,365 2,874 4,540 (825)
6105 PERS/Employer Contribution 3,316 6,897 8,590 6,971 11,435 2,845
6107 APPLE/EM PL YR CON 46 180 133 (180)
6109 PARS/Employer Contribution 166 85
6125 FICNEmployer Contrib/Med 151 336 430 324 1,005 575
6133 Retiree Health Premium Reimb 584 599 615 615 630 15
6140 Life Insurance Allocation 89 84 95 83 75 (20)
6155 Workers' Comp Allocation 1,905 2,308 2,670 2,626 2,590 (80)
6160 LTD Insurance Allocation 276 254 290 239 215 (75)
6165 Unemployment Allocation 55 63 75 66 70 (5)
6175 Benefits/Flex Plan 9,041 12,388 7,270 7,789 4,845 (2,425)
6180 Deferred Comp/Emelo er Paid 307 387 240 238 160 {80) PERSONNEL SUBTOTAL 60,900 81,111 92,655 73,702 90,220 (2,435)
221
BUDGET UNIT:
DESCRIPTION
Acct.#
OPERATIONS
6201 Uniforms and Laundry
6220 Training Schools
6230 Dues & Subscriptions
6235 Meetings & Conferences
6399 Professional Services
6430 Custodial Services
6493 Outside Services & Repairs
6518 Postage
6530 Office Supplies
6539 Printing, Binding & Duplicating
6563 Supplies/Special
6625 Program Expense
6835 Maintenance and Repair/Equipment
6840 Rent/Office Furniture & Equipment
6904 Utilities/Other
6910 Utilities/Natural Gas
6915 Utilities/Teleehone
OPERATIONS SUBTOTAL
GENERAL FUND TOTAL:
RECREATION & FAMILY SRVCS-SENIOR PROG
ACTUAL
14-15
224
158
125
1,380
1,820
440
3,093
29
20,777
831
38,750
2,323
4,272
74,223
135,124
ACTUAL
15-16
79
379
355
270
2,890
100
448
4,011
23,561
461
32,496
2,694
4,334
72,078
153,189
REVISED
16-17
200
400
400
3,300
2,000
2,000
100
500
3,200
23,500
1,500
2,500
34,000
3,000
3,400
80,000
172,655
YEARENDEST ADOPTED
16-17 17-18
200 200
400 400
400 400
3,300 3,300
2,000 2,000
3,000 3,000
100 100
500 500
4,500 4,500
23,500 23,500
1,000 1,000
2,500 2,500
34,000 34,000
3,000 3,000
3,400 3,400
81,800 81,800
155,502 172,020
VARIANCE
1,000
1,300
(500)
1,800
(635)
222
Budget Division: RECREATION AND FAMILY SERVICES - SENIOR PROGRAMS
FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18
Adopted Adopted Adopted Adopted Adopted Adopted Adopted Adopted
Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary
Recreation Supervisor(a)0.45 0.30 $34,480 $27,635 Rec Leader 131 645 $1,485 $7,105
Senior Office Specialist 0.05 0.00 2,625 0 Asst. Office Spec I 136 0 1,945 0
Sr Rec Leader 910 0 17,700 0
Office Specialist I 0 624 - 9,970
Rec Coordinator 0 915 - 19,090
Kitchen Assistant 600 - 8,430 -
(a) .05 FTE Recreation, .60 Senior Nutrition, .05 Woman's Club
TOTAL 0.50 0.30 $37,105 $27,635 TOTAL 1,777 2,184 $29,560 $36,165
Full Time Positions Part Time Positions
223
PROGRAM DESCRIPTION:
RECREATION AND FAMILY SERVICES
WOMAN'S CLUB DIVISION
PROGRAM COMMENTARY
The Woman's Club is a division of the Recreation and Family Services Departme_nt, and serves as a community facility rental program for private parties
and non-profit entities. It provides an elegant setting, at a reasonable price to Azusa residents and non-residents. It features an in-house caterer, the
Bashful Butler, and is home for large employee parties and club meetings.
FY 2017-18 STRATEGIC GOALS:
•Continue to review fees and charges to optimize revenue and cost recovery and to remain competitive in market.
•Maintain high quality amenities and facility aesthetics assuring optimal service for residents and visitors to Azusa.
•Research upgrading appliances that are most in need of replacement in Woman's Club kitchen, work with Paul Reid on appliances that are energy
efficient.
The Woman's Club remains a historic city gem and an aesthetically pleasing and inviting facility. Consequently, revenues have increased significantly
because of increased rental use since refurbishment. In turn, this increased revenue will offset general fund expenditures and allow us to offer greater
goods and services to our residents.
FY 2016-17 PROGRAM HIGHLIGHTS:
•Continued to provide an optimum facility for weddings, receptions and meetings.
•Continued to work with caterer for coordination of rental calendar and maintenance of the facility.
224
-RECREATION AND FAMILY SERVICES -WOMAN'S CLUB
ACTIVITY DETAIL
Account Number Descriotion
1025550000 16493 Outside Services/Reoairs -Miscellaneous (as necessary)
225
BUDGET UNIT: RECREATION & FAMILY SRVCS-WOMAN'S CLUB
DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED
14-15 15-16 16-17 16-17 17-18 VARIANCE
PERSONNEL
6003 Salaries/Regular 4,814 3,986 4,850 3,685 3,965 (885)
6006 Salaries/Temp & Part-Time 649 932 585 1, 152 570 (15)
6075 Vacation Pay-Off 140 200 367
6101 PERS/Employee Contribution 348 334 465 317 300 (165)
6105 PERS/Employer Contribution 483 545 815 612 1,040 225
6107 APPLE/EM PL YR CON 90 7 90
6109 PARS/Employer 9 23
6125 FICA/Employer Contrib/Med 34 26 10 31 80 70
6133 Retiree Health Premium Reimb 146 150 155 155 160 5
6140 Life Insurance Allocation 12 11 15 10 10 (5)
6155 Workers' Comp Allocation 218 223 215 230 185 (30)
6160 LTD Insurance Allocation 37 34 40 29 30 (10)
6165 Unemployment Allocation 6 6 5 6 5
6175 Benefits/Flex Plan 1,367 1,543 1,135 980 810 (325)
6180 Deferred Come/Emelo;ler Paid 46 52 35 30 25 1 o
PERSONNEL SUBTOTAL 8,310 8,064 8,415 7,610 7,270 (1,145)
226
BUDGET UNIT: RECREATION & FAMILY SRVCS-WOMAN'S CLUB
DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED
Acct.# 14-15 15-16 16-17 16-17 17-18 VARIANCE
OPERATIONS
6430 Custodial Services 6,000 5,291 6,800 5,200 6,000 (800)
6493 Outside Services & Repairs 1,052 3,174 2,900 2,300 2,500 (400)
6539 Printing, Binding & Duplicating 1,473 1,795 1,800 260 500 (1,300)
6563 Supplies/Special 251 115 200 200
6569 Small Equipment 100 100
6910 Utilities/Natural Gas 581 1,185 1,000 900 1,000
6915 Utilities/T eleehone 262 269 400 220 300 {100
OPERATION SUBTOTAL 9,618 11,828 13,200 8,880 10,600 (2,600)
GENERAL FUND TOTAL: 17,928 19,892 21,615 16,490 17,870 (3,745)
227
Budget Division: RECREATION AND FAMILY SERVICES - WOMAN'S CLUB
FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18
Adopted Adopted Adopted Adopted Adopted Adopted Adopted Adopted
Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary
Recreation Supervisor(a)0.05 0.05 $3,800 $3,965 Asst Rec Leader 53 53 $585 $570
Senior Office Specialist 0.02 0.00 1,050 0
(a) .05 FTE Recreation, .60 Senior Nutrition, .30 Senior Program
TOTAL 0.07 0.05 $4,850 $3,965 TOTAL 53 53 $585 $570
Full Time Positions Part Time Positions
228
PROGRAM DESCRIPTION:
RECREATION AND FAMILY SERVICES
SENIOR NUTRITION PROGRAM
PROGRAM COMMENTARY
The Senior Nutrition Program is a division of the Recreation and Family Services Department. The chief responsibility of this division is to provide hot
meals for senior residents in Azusa. This governed nutritious, well-balanced meal program is served daily at the Azusa Senior Center and delivered to
homebound seniors without a family support system.
FY 2017-18 STRATEGIC GOALS:
•Research upgrading appliances that are most in need of replacement in Senior Center kitchen, work with Paul Reid on appliances that are energy
efficient.
•Complete CDBG Dining Room Painting Project at Senior Center.
•Conduct 30th Anniversary of Senior Center luncheon or dinner dance with high end entertainment.
FY 2016-17 PROGRAM HIGHUGHTS:
•Completed HVAC replacement at Sr. Center.
•Gained the Los Angeles County Area Agency on Aging Elderly Nutrition Grant for the 2016-2020 fiscal years.
The Senior Nutrition Program, as bound by its government funding, can only accept donations for the program. Further subsidy for this program
traditionally has come from the General Fund. Failure to continue with that support would result in the demise of the program.
229
Account Number
2125541000
6235
6655
RECREATION AND FAMILY SERVICES -SENIOR NUTRITION ACTIVITY DETAIL
Meeting/Conferences -Conference on Aging
Food Services Contract -Program meals
Description
230
BUDGET UNIT: RECREATION & FAM SERV-SENIOR NUTRITION
DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED
Acct.# 14-15 15-16 16-17 16-17 17-18 VARIANCE
PERSONNEL
6003 Salaries/Regular 70,357 30,776 56,725 7,268 69,690 12,965
6006 Salaries/Temp & Part-Time 57,552 1,439 59,650 12, 157 66,380 6,730
6048 Salaries/Language Pay 802 715 112 860 145
6063 Salaries/Jury Duty 622
6069 Allowances/Vehicle 294
6075 Vacation Pay-Off 1,007
6088 Payroll-in Kind 43,129 188 44,000 44,640 640
6075 Vacation Pay-Off 1,560 29 1,007
6095 Salary Savings 3,168
6101 PERS/Employee Contribution 5,500 1,336 6,570 815 7,675 1,105
6105 PERS/Employer Contribution 12,542 11,040 1,307 15,822 4,782
6107 Apple Pay 3,168 910 269 875 (35)
6109 PARS/Employer 397 1,336
6125 FICA/Employer Contrib/Med 1,349 1,905 246 2,235 330
6133 Retiree Health Premium Reimb 4,850 600 785 785
6140 Life Insurance Allocation 159 1,965 150 23 180 30
6155 Workers' Comp Allocation 5,056 6,035 4,685 914 5,490 805
6160 LTD Insurance Allocation 534 80 440 66 540 100
6165 Unemployment Allocation 124 19 135 21 160 25
6175 Benefits/Flex Plan 9,368 1,949 14,215 2,645 17,765 3,550
6180 Deferred Comp/Emeloler Paid 392 57 475 88 595 120 PERSONNEL SUBTOTAL 213,966 59,143 201,615 27,538 233,692 32,077
231
BUDGET UNIT: RECREATION & FAM SERV-SENIOR NUTRITION
DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED
Acct.# 14-15 15-16 16-17 16-17 17-18 VARIANCE
OPERATIONS
6235 Meetings & Conferences 225 300 300 300 300
6240 Mileage Reimbursement 1, 180 1,050 1,060 1,060 1,060
6530 Office Supplies 1,860 3,200 4,700 4,700 4,700
6539 Printing, Binding & Duplicating 1,600 1,600 1,600 1,600
6563 Supplies/Special 155 300 2,100 2,100 2,100
6625 Program Expenses 400 500 1,177 1,177 1,177
6655 Food Services Contract 67,988 110, 150 126,531 126,531 126,531
6904 Utilities/Other 5,935 12,293 12,293 12,293
6915 Utilities/Telephone 1,314 1,314 1,314
OPERATIONS SUBTOTAL 92,127 123,035 151,075 151,075 151,075
SENIOR NUTRITION FUND TOTAL: 306,093 182,178 352,690 178,613 384,767 32,077
232
BUDGET UNIT: RECREATION & FAM SERV-SENIOR NUTRITION
DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED
14-15 15-16 16-17 16-17 17-18 VARIANCE
PERSONNEL
SENIOR NUTRITION-GENERAL
6003 Salaries/Regular 14,752 22,867 56,725 56,725 62,970 6,245
6006 Salaries/Temp & Part-Time 20,139 1,439 59,650 59,650 63,155 3,505
6048 Salaries/Language Pay 372 715 715 860 145
6063 Salaries/Jury Duty 622
6069 Allowance/Vehicle 286
6075 Vacation Pay-Off 1,560
6088 Payroll In-kind 188
6101 PERS/Employee Contribution 1,628 1,336 6,570 6,570 6,905 335
6105 PERS/Employer Contribution 3,451 11,040 11,040 14,790 3,750
6107 APPLE/EM PL YR CON 3,168 910 910 875 (35)
6109 PARS/Employer Contribution 371 1,336
6125 FICA/Employer Contrib/Med 594 1,905 1,905 2,045 140
6133 Retireement Health Premium 730 765 765 785 20
6140 Life Insurance Allocation 50 1,965 150 150 165 15
6155 Workers' Comp Allocation 4, 121 6,035 4,685 4,685 5,085 400
6160 LTD Insurance Allocation 193 80 440 440 490 50
6165 Unemployment Allocation 101 19 135 135 150 15
6175 Benefits/Flex Plan 1,335 699 14,215 14,215 14,535 320
6180 Deferred Comp/Emplo er Paid 137 57 475 475 485 10
SUBTOTAL 58,275 49,634 158,380 160,465 173,295 14,915
SENIOR NUTRITION-Cl PROGRAM
6003 Salaries/Regular 30,530 7,909 12,345 12,345 5,835 (6,510)
6006 Salaries/Temp & Part-Time 17,335
6048 Salaries/Language Pay 367
6069 Allowance/Vehicle 4
6075 Vacation Pay-Off 29
6088 Payroll-in Kind 29,224 29,760 29,760 29,760
6101 PERS/Employee Contribution 2,647 960 960 435 (525)
6105 PERS/Employer Contribution 5,247 1,312 1,312 775 (537)
6109 PARS/Employer Contribution 24
6125 FICA/Employer Contrib/Med 437 179 179 110 (69)
6133 Retireement Health Premium
233
BUDGET UNIT: RECREATION & FAM SERV-SENIOR NUTRITION
DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED
Acct.# 14-15 15-16 16-17 16-17 17-18 VARIANCE
6140 Life Insurance Allocation 81 46 46 15 (31)
6155 Workers' Comp Allocation 552 545 545 235 (310)
6160 LTD Insurance Allocation 252 90 90 45 (45)
6165 Unemployment Allocation 13 5 5
6175 Benefits/Flex Plan 5,504 1,250 1,615 1,615
6180 Deferred Comp/Emploler Paid 172 55 55
SUBTOTAL 92,669 9,509 45,237 45,237 38,885 (6,352)
SENIOR NUTRITION-C2 PROGRAM
6003 Salaries/Regular 10,395 9,533 9,533 885 (8,648)
6006 Salaries/Temp & Part-Time 18,687
6048 Salaries/Language Pay 63
6069 AllowanceNehicle 4
6088 Payroll-in Kind 13,545 14,880 14,880 14,880
6101 PERS/Employee Contribution 1,196 713 713 85 (628)
6105 PERS/Employer Contribution 3,647 256 256 155 (101)
6109 PARS/Employer Contribution 2
6125 FICNEmployer Contrib/Med 298 138 138 35 (103)
6133 Retireement Health Premium
6140 Life Insurance Allocation 28 90 90 (90)
6155 Workers' Comp Allocation 357 774 774 35 (739)
6160 LTD Insurance Allocation 89 131 131 5 (126)
6165 Unemployment Allocation 9 24 24 5 (19)
6175 Benefits/Flex Plan 2,529 1,615 1,615
6180 Deferred CometEmeloler Paid 83 292 292 55 (237}
SUBTOTAL 51,061 26,831 26,831 17,755 (9,076)
SENIOR NUTRITION -1118 PROGRAM
6006 Salaries/Temp & Part-Time 1,391 1,625 1,625 3,225 1,600
6088 Payroll-in Kind 360 480 480 (480)
6101 PERS/Employee Contribution 29 35 35 250 215
6105 PERS/Employer Contribution 196 288 288 102 (186)
6125 FICNEmployer Contrib/Med 20 24 24 45 21
6155 Workers' Comp Allocation 26 66 66 135 69
SUBTOTAL 2,023 2,518 2,537 3,757 1,239
234
BUDGET UNIT:
DESCRIPTION
Acct.#
PERSONNEL SUBTOTAL
RECREATION & FAM SERV-SENIOR NUTRITION
ACTUAL
14-15
204,027
ACTUAL
15-16
59,143
REVISED YEAR END EST ADOPTED
16-17 16-17 17-18 VARIANCE
232,966 235,070 233,692 726
235
BUDGET UNIT: RECREATION & FAM SERV-SENIOR NUTRITION
DESCRIPTION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED
14-15 15-16 16-17 16-17 17-18 VARIANCE
OPERATIONS
SENIOR NUTRITION-GENERAL
5958 TRF OUT-MATCHING 19,390
6230 Dues & Subscriptions 930
6235 Meetings & Conferences 225 300 300 300 300
6240 Mileage Reimbursement 733 150 150 150 150
6530 Office Supplies 1,820 3,200 3,200 3,200 3,200
6539 Prnt,Bindng&Dupl 1,600 1,600 1,600 1,600
6563 Supplies/Special 155 300 300 300 300
6625 Program Expense 500 500 500 500
6904 Utilities/Other 3,065 3,065 3,065
SUBTOTAL 23,253 6,050 9,115 9, 115 9,115
SENIOR NUTRITION-Cl PROGRAM
6240 Mileage Reimbursement 350 360 360 360
6530 Office Supplies 39 1,500 1,500 1,500
6563 Supplies/Special 1,800 1,800 1,800
6625 Program Expenses 400 535 535 535
6655 Food Services Contract 46,079 72,255 81,576 81,576 81,576
6904 Utilities/Other 5,845 6,000 6,000 6,000
6915 Utilities/Telephone 792 792 792
SUBTOTAL 46,518 78,450 92,563 92,563 92,563
SENIOR NUTRITION-C2 PROGRAM
6240 Mileage Reimbursement 447 550 550 550 550
6655 Food Services Contract 21,910 37,895 44,955 44,955 44,955
6904 Utilities/Other 2,928 2,928 2,928
6915 Utilities/T eleehone 492 492 492
SUBTOTAL 22,357 38,445 48,925 48,925 48,925
236
BUDGET UNIT: RECREATION & FAM SERV- SENIOR NUTRITION
DESCRIPTION
Acct.#
ACTUAL
14-15
SENIOR NUTRITION -1118 PROGRAM
6625 Program Expense
6904 Utilities/Other
6915 Utilities/T eleehone
SUBTOTAL
OPERATIONS SUBTOTAL 92,127
R&FS-SR NUTRTN FUND TOTAL: 296,155
"History in #2125541000
ACTUAL
15-16
90
90
123,035
182,178
REVISED YEAR END EST ADOPTED
16-17 16-17 17-18 VARIANCE
142 142 142
300 300 300
30 30 30
472 472 472
151,075 151,075 151,075
384,041 386,145 384,767 726
237
Budget Division: RECREATION AND FAMILY SERVICES - SENIOR NUTRITION
FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18 FY 16-17 FY 17-18
Adopted Adopted Adopted Adopted Adopted Adopted Adopted Adopted
Position Title Allocation Allocation Salary Salary Position Title Allocation Allocation Salary Salary
Recreation Supervisor(a )0.4500 0.6000 $34,170 $40,510 Custodian 1,196 1,196 $17,595 $14,485
Senior Office Specialist 0.4300 0.0000 22,555 0 Assist Rec Leader 229 229 2,525 2,575
Senior Administrative Technician (b)0.0000 0.5000 0 29,180 Rec Leader 317 317 3,950 3,805
Home Delivered Meal Mgr 1,391 1,269 21,080 19,295
Asst Office Specialist I 42 - 600 -
Site Mgr 905 790 13,710 11,975
Kitchen Assistant - 603 - 8,430
Office Specialist I - 364 5,815
(a) .05 FTE Recreation, .30 Senior Program, .05 Woman's Club
(b) .50 Prop C
TOTAL 0.880 1.100 $56,725 $69,690 TOTAL 4,080 4,768 $59,460 $66,380
Full Time Positions Part Time Positions
238