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Home My WebLink About06. Administration_201808011159219193ADMINISTRATION City Council City Clerk City Treasurer Office of the City Manager Neighborhood Services City Attorney Recycle & Solid Waste Capital Assets & Infrastructure Replacement Reserve 91 PROGRAM DESCRIPTION: CITY COUNCIL PROGRAM COMMENTARY The Mayor and City Council are the elected representatives of the City and, therefore, act as the policy-making legislative body of this municipality. They enact City's laws, known as ordinances, adopt resolutions reflecting policy positions, and provide authorization for City actions, and are bound to uphold the laws of the State of California, as well as our Federal Government. The City Council selects or approves the selection of members of the City Boards, Commissions, and committees. Each year, the City Council considers and adopts a fiscal budget of appropriations and establishes policies and goals to direct the City Manager and his staff. The City Council also appoints the City Manager and City Attorney. FY2018-19 STRATEGIC GOALS: •Maintain a budget balanced within fiscal revenues without service reductions. •Attract, retain and grow a diverse and stable economic base that supports city revenues, goods, services and jobs for residents. •Evaluate, develop, and implement short and long term strategies to address the environmental and financial impacts of drought conditions. •Enhance and sustain public facilities and infrastructure. •Improve and enhance downtown maintenance. •Monitor legislative actions in Sacramento and take positions on new bills that might impact Azusa. FY 2017-18 PROGRAM HIGHLIGHTS: •Began the fiscal year 2017-18 with an unassigned General Fund balance of $10.4 mil •Successfully recruited and appointed a new City Manager. •Approved a Disposition and Development Agreement with Net Development for the construction of a hotel and restaurant... •Adopted a Reserve Fund Policy. 92 BUDGET UNIT: DESCRIPTION Acct.# OPERATIONS 6235 Meetings & Conferences 100800000 Administration -City Council REVISED YEAR END EST ADOPTED 17-18 17-18 18-19 7,500 7,500 15,500 VARIANCE Explanation 8,000 City Council Meals and Conferences. 93 Account Number 1008000000 6235 6298 6530 6563 7050 CITY COUNCIL ACTIVITY DETAIL Description Meetings/Conferences -League Annual, League Monthly, ICSC, CCC, NLC, ICA, CCC Council Telecommunication Exp -Home DSL, Special equipment, etc. Office Supplies Special Supplies -City Pins and Plaques Donations/Contributions -Flag Committee; Scholarship Program and Special Assistance Program 94 BUDGET UNIT: 1008000000 CITY COUNCIL ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# DESCRIPTION 15-16 16-17 17-18 17-18 18-19 VARIANCE PERSONNEL 6006 Salaries/Temp & Part-Time 24,139 24,093 24,000 24,000 24,000 6101 PERS/Employee Contribution 420 386 420 420 400 (20) 6104 PERS Lump Sum 3,150 3,150 3,530 380 6105 PERS/Employer Contribution 3,508 3,375 765 765 700 (65) 6125 FICA/Employer Contrib/Med 1,689 1,614 1,825 1,825 1,825 6140 Life Insurance Allocation 449 427 450 450 450 6155 Workers' Comp Allocation 965 963 950 950 950 6175 Benefits/Flex Plan 86,867 81,479 80,750 80,750 80,750 PERSONNEL SUBTOTAL 118,037 112,337 112,310 112,310 112,605 295 95 BUDGET UNIT: Acct. # DESCRIPTION OPERATIONS 6235 Meetings & Conferences 6240 Mileage Reimbursement 6298 Council Telecommunication Exp 6530 Office Supplies 6563 Supplies/Special 7050 Donations/Contribution OPERATIONS SUBTOTAL GENERAL FUND TOTAL: 1008000000 ACTUAL 15-16 14,047 1,575 519 1,304 1,000 18,444 136,482 CITY COUNCIL ACTUAL 16-17 10,576 1,884 197 423 1,000 14,080 126,417 REVISED YEAR END EST ADOPTED 17-18 17-18 18-19 VARIANCE 7,500 7,500 15,500 8,000 2,000 2,000 2,000 500 500 500 500 2,500 2,000 10,000 10,000 10,000 20,000 20,000 30,500 10,500 132,310 132,310 143,105 10,795 96 PROGRAM DESCRIPTION: CITY CLERK PROGRAM COMMENTARY The City Clerk is an elected official and serves as the community's representative in the administrative operations of municipal business and the custodian of the City Seal. It is the duty of the Elected City Clerk to act as Clerk of the City Council and as Secretary to the Utility Board, Industrial Development Authority, Azusa Public Financing Authority and the Oversight Board to the former Redevelopment Agency, attend meetings and ensure that a legislative history of all actions is maintained. The City Clerk works with the Chief Deputy City Clerk who is responsible for the day-to-day operations of the City Clerk's Office and is charged with the preparation and distribution of agendas, maintenance and protection of official City records as required, publishes and codifies ordinances, processes, attests, and certifies records, conducts all City elections, and acts as a filing officer for the Fair Political Practices Commission (FPPC). FY 2018-19 STRATEGIC GOALS: •Continue to update and maintain the City's E-Contracts System. •Oversee the creation of a Records Committee comprised of representatives from City Departments to update and maintain the City's Records Retention Schedule. •Establish a new filing index for improved records management (hard and electronic documents). •Continue to oversee the Electronic Document Management System (EDMS) with Laserfiche and continue to work on reorganization of the existing system to improve access to and retrieval of City records. •Enhance Voting System in Auditorium. FY 2017-18 PROGRAM HIGHLIGHTS: •Completed, distributed and posted City Council Agenda Packets for all regular and special meetings throughout the fiscal year. •Completed the uploading of two years of current contracts into the E-Contracts System. •Completed the Implementation of a new Electronic Document Management System (EDMS) with Laserfiche. •Continued scanning documents such as minutes, agenda packets, ordinances and resolutions into the City's EDMS. 97 Account Number 1015210000 6220 6230 6235 6330 6399 6405 6493 6518 6601 6830 CITY CLERK ACTIVITY DETAIL Description Training Schools -Institute of Certified Records Managers. Master Municipal Clerk Academy (MMCA): Professional Development as deemed necessary. Dues/Subscriptions -IIMC (3), CCAC (4), ARMA (1), NNA (1) Meeting/Conferences -CCAC Quarterly Association meetings; CCAC 2019 Annual Conference; LOC New Law & Election Seminar Codification -Hosting Municipal Code online and supplements to keep the AMC current: OrdBank Professional Services/Other -Reorganization of vault and records management filing system Commission Meetings Expense -Video recording of City Council and Planning Meetings Outside Services and Repair -DocUsign; Miscellaneous expenses: Postage -Processing of postage for most City departments. Advertising Expense -Legal advertising for all public hearings, bid openings, and public notices. Rental Equipment -Neopost -lease of mail machine. 98 BUDGET UNIT: 1015210000 CITY CLERK ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# DESCRIPTION 15-16 16-17 17-18 17-18 18-19 VARIANCE PERSONNEL 6003 Salaries/Regular 87,424 146,993 220,981 154,290 173,890 (47,091) 6006 Salaries/Temp & Part-Time 126,661 140,276 150,510 145,225 150,050 (460) 6033 Overtime Pay/Premium 2,585 191 1,960 6048 Salaries/Language Pay 5,086 6,065 5,470 6,785 6,850 1,380 6075 Vacation Pay-Off 28,259 6078 Sick Leave Pay-Off 17,805 1,406 6101 PERS/Employee Contribution 4,605 7,846 30,240 8,160 27,870 (2,370) 6104 PERS Lump Sum 56,728 56,728 66,300 9,572 6105 PERS/Employer Contribution 32,462 42,665 15,977 15,977 14,655 (1,322) 6107 APPLE/EM PL YR CON 212 505 1,005 670 1,990 985 6109 PARS/Employer 2,580 6125 FICA/Employer Contrib/Med 4,166 4,276 6,300 4,530 5,475 (825) 6133 Retiree Health Premium Reimb 1,503 1,531 1,575 1,568 1,607 32 6140 Life Insurance Allocation 339 271 765 500 650 (115) 6155 Workers' Comp Allocation 8,889 11,738 14,960 12,505 13,225 (1,735) 6160 LTD Insurance Allocation 564 375 1,710 1,090 1,355 (355) 6165 Unemployment Allocation 217 137 430 230 375 (55) 6175 Benefits/Flex Plan 43,954 48,622 61,100 45,560 46,700 (14,400) 6180 Deferred Comp/Emploler Paid 1,181 2,345 4,140 2,285 3,600 (540) PERSONNEL SUBTOTAL 378,884 432,808 571,891 459,469 514,592 (57,299) 99 BUDGET UNIT: 1015210000 CITY CLERK ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# DESCRIPTION 15-16 16-17 17-18 17-18 18-19 VARIANCE OPERATIONS 6220 Training Schools 2,169 3,638 3,500 3,860 3,500 6230 Dues & Subscriptions 725 925 1,050 1,310 1,050 6235 Meetings & Conferences 40 3,464 5,400 3,300 5,400 6240 Mileage Reimbursement . 195 151 500 300 300 (200) 6330 Codification 3,786 3,479 3,800 5,825 3,800 6399 Prof Svcs/Other 4,557 10,000 10,000 6405 Commission Meeting Expenses 8,500 8,500 12,000 3,500 6493 Outside Services & Repairs 4,058 12,967 3,000 3,000 3,000 6518 Postage 27,901 26,310 30,000 26,000 26,000 (4,000) 6530 Office Supplies 1,752 1,654 1,500 1,500 1,500 6551 Fuel and Oil 217 187 250 200 200 (50) 6563 Supplies/Special 1,174 583 500 500 500 6572 Office Furniture & Equipment 605 255 500 500 500 6601 Advertising Expense 2,676 5,005 3,000 3,694 4,000 1,000 6825 Maintenace & Repair 3 100 100 6830 RenUEquipment 4,909 4,110 5,000 5,000 5,000 6850 Lease Payments 3,787 3,787 3,800 3,800 3,800 6845 MainUOffice Furniture & Equip 327 6915 Utilities/Telephone 668 643 650 650 650 7060 Election Exeenses 69,969 43,039 9,715 OPERATIONS SUBTOTAL 124,962 114,754 80,950 77,654 81,300 350 GENERAL FUND TOTAL: 503,846 547,562 652,841 537,123 595,892 (56,949) 100 PROGRAM DESCRIPTION: CITY TREASURER PROGRAM COMMENTARY The City Treasurer is responsible for the investment and cash management activities of the City and all of its programs. These include the Successor Agency and the Azusa Public Financing Authority. The elected Treasurer, utilizing the services of staff from other operating departments, prepares the daily cash deposits, reviews and approves all wire transfers, and negotiates with banking personnel to optimize service. The Treasurer oversees the daily cash flow and cash balances of the City's general checking account and the Local Agency Investment Fund (LAIF) to assure adequate cash is available to meet the City's daily disbursements. The Treasurer acts as the primary contact with the banking and investment institutions utilized by the City, prepares monthly investment reports required by State law, prudently invests the City's idle cash and annually reviews and updates the City's Investment Policy prior to submittal to the City Council for approval. FY18-19 STRATEGIC GOALS: •To optimize the earnings of the cash resources of the City in the safest environment while maintaining a liquidity of funds to meet the on-going operational and cash needs of the City. 101 BUDGET UNIT: 1045820000 CITY TREASURER ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# DESCRIPTION 15-16 16-17 17-18 17-18 18-19 VARIANCE PERSONNEL 6006 Salaries/Temp & Part-Time 31,705 31,644 31,675 31,675 31,525 (150) 6101 PERS/Employee Contribution 24 24 25 25 25 6104 PERS Lump Sum 6,030 6,030 10,155 4,125 6105 PERS/Employer Contribution 5,157 5,542 4,885 4,885 4,960 75 6125 FICA/Employer Contrib/Med 453 441 695 695 690 (5) 6140 Life Insurance Allocation 134 128 150 150 150 6155 Workers' Comp Allocation 1,268 1,266 1,265 1,265 1,260 (5) 6175 Benefits/Flex Plan 17,425 16,343 16,150 16,150 16,150 PERSONNEL SUBTOTAL 56,166 55,387 60,875 60,875 64,915 4,040 102 BUDGET UNIT: 1045820000 CITY TREASURER ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# DESCRIPTION 15-16 16-17 17-18 17-18 18-19 VARIANCE OPERATIONS 6230 Dues & Subscriptions 155 155 155 155 6235 Meetings & Conferences 20 300 300 300 6530 Office Supplies 82 151 100 100 100 6539 Printing, Binding & Duplicating 1,178 1,000 1,000 1,000 7007 Credit Crd SrvCg 44,892 49,910 7009 Bank Service Charge 99,622 90,010 120,000 120,000 120,000 OPERATIONS SUBTOTAL 145,775 140,246 121,555 121,555 121,555 GENERAL FUND TOTAL: 201,941 195,634 182,430 182,430 186,470 4,040 103 PROGRAM DESCRIPTION: ADMINISTRATION-OFFICE OF THE CITY MANAGER PROGRAM COMMENTARY The City Manager is the chief executive/administrative officer of the City. The City Manager is appointed by, answerable to, and takes direction from the City Council. The City Manager's office is responsible for the day-to-day efficient performance of all city operations, implementing Council policy, formulating staff recommendations to Council on policy matters, and preparing and submitting the annual budget. All employees except the City Attorney, City Clerk, and City Treasurer are the responsibility of the City Manager. FY2018-19 STRATEGIC GOALS: •Focus resources on ensuring a balanced, fiscally sustainable budget; preserving and enhancing existing business within Azusa, delivering services to the community as efficiently as possible; and implementing organizational initiatives toward increased program performance. •The City Manager's Office will evaluate and developed recommendations to address the City's growing Other Post Employment Benefits (OPES) liability and other unfunded liabilities to ensure the City's financial sustainability. •The City Manager's Office in concert with Finance will work to create a strong corporate culture emphasizing customer service, professionalism, cost efficiency and accountability. •The City Manager's Office will facilitate and encourage quality development of specific City owned properties within the downtown area. FY 2017-18 PROGRAM HIGHLIGHTS: •Maintained a balanced budget without reductions in service. •Successfully recruited and appointed a new Director of Human Services. •Initiated a comprehensive evaluation of City policies, procedures and practices to improve organizational efficiency and accountability. •Held a goals setting workshop with the City Council and established key priorities and objectives for next fiscal year. 104 BUDGET UNIT: 1010110000 Administration -Office of the City Manager DESCRIPTION REVISED YEAR END EST ADOPTED Acct.# 17-18 17-18 18-19 VARIANCE Explanation OPERATIONS 6625 Program Expenses 2,500 12,000 9,500 Budget Employee Recognition program and Public Service Recognition week. 6399 Professional Services/Other 63,000 69,500 15,000 (48,000) Eliminated Contract for Gonsalves and Sons. 105 Account Number 1010110000 6230 6235 6399 6521 6527 6530 6915 7045 OFFICE OF THE CITY MANAGER ACTIVITY DETAIL Description Dues/Subscriptions -San Gabriel Valley City Managers Association (SGVCMA), International City/County Management Association (ICMA), California City Management Foundation (CCMF), Municipal Management Assoication of Southern California (MMASC), Other Meetings/Conferences -SGVCMA, League of California Cities City Managers Department Meeting, Conferences, Other Professional Services -State Legislative Lobbyist and Grant Writer Messenger Service -Federal Express, UPS Computer Supplies -Toners, Ink Cartridges Office Supplies Utilities/Telephone Other Agencll Contributions League, ICMA and MMASC Annual 106 BUDGET UNIT: Acct.# DESCRIPTION PERSONNEL 6003 Salaries/Regular 6006 Salaries/Temp & Part-Time 6033 Overtime Pay/Premium 6045 Sal/Ed Inc 6047 Salaries/Bonuses 6048 Sal/Lang Pay 6069 Allowances/Vehicle 6070 Allowances/Telephone 6075 Vacation Pay-Off 6078 Sick Leave Pay-Off 6079 Adm Lve Pay-Off 6101 PERS/Employee Contribution 6104 PERS Lump Sum 6105 PERS/Employer Contribution 6107 APPLE/EMPL YR CON 6109 PARS/Employer 6125 FICA/Employer Contrib/Med 6133 Retiree Health 6140 Life Insurance Allocation 6155 Workers' Comp Allocation 6160 LTD Insurance Allocation 6165 Unemployment Allocation 6175 Benefits/Flex Plan 6180 Deferred Come/Emeloler Paid PERSONNEL SUBTOTAL 1010110000 OFFICE OF THE CITY MANAGER ACTUAL ACTUAL REVISED YEAR END EST 15-16 16-17 17-18 17-18 190,227 196,839 194,568 210,510 19,249 15,065 25,585 128,516 3 533 918 968 1,280 3,017 2,689 2,400 855 1,509 1,344 1,200 250 6,993 18,366 677 354 1,718 11,856 11,076 13,715 6,755 23,707 23,707 20,421 23,703 4,508 4,508 169 565 960 365 493 3,730 3,843 3,730 6,085 6,037 3,109 3,200 3,113 424 429 530 315 8,420 8,530 9,000 10,620 1,892 1,741 1,515 960 221 208 260 305 30,958 32,493 32,300 25,515 5,033 10,186 6,805 5,310 312,827 314,454 325,263 446,409 ADOPTED 18-19 VARIANCE 176,175 (18,393) 14,415 (11,170) 725 725 (1,280) {2,400) 900 (300) 12,460 {1,255) 25,605 1,898 3,735 (773) 540 (420) 3,210 (520) 3,190 (10) 475 (55) 7,685 (1,315) 1,375 (140) 220 (40) 29,070 (3,230) 3,240 �3,565} 283,020 (42,243) 107 BUDGET UNIT: Acct.# DESCRIPTION OPERATIONS 6230 Dues & Subscriptions 6235 Meetings & Conferences 6399 Professional Services 6405 Commission Meetings Expense 6521 Messenger Service 6527 Supplies/Computer 6530 Office Supplies 6536 Supplies/Reprographics 6625 Program Expense 6850 Lease Payments 6915 Utilities/Telephone 7045 Other Agenct Contributions OPERATIONS SUBTOTAL GENERAL FUND TOTAL: 1010110000 OFFICE OF THE CITY MANAGER ACTUAL ACTUAL REVISED YEAR END EST 15-16 16-17 17-18 17-18 49,443 3,735 2,435 2,435 11,165 15,654 11,000 3,400 84,025 78,450 63,000 69,500 575 100 200 200 304 380 500 500 1,503 2,466 3,000 3,000 150 2,814 (72)2,500 750 725 900 900 47 400 3,436 154,184 101,703 83,935 79,935 467,011 416,158 409,198 526,344 ADOPTED 18-19 VARIANCE 2,459 24 10,900 (100) 15,000 (48,000) 200 500 3,000 12,000 9,500 900 400 45,359 (38,576) 328,379 (80,819) 108 PROGRAM DESCRIPTION: ADMINISTRATION-NEIGHBORHOOD SERVICES PROGRAM COMMENTARY Neighborhood Services is a division of the City Manager's Office and is dedicated to strengthening and enriching the community by providing high quality services and resources through educational programs, neighborhood revitalization, resident empowerment, partnerships, and assisting those in need. FY2018-19 STRATEGIC GOALS: •Improve public understanding of City operations and services. •Provide publicity and event management for the Azusa City Council's community meetings and other community meetings as designated by the City Manager. •Improve the relationship between the City and neighborhood groups and individual residents through public engagement. •Create and disseminate publicity materials for various City Departments and City events. •Facilitate neighborhood enhancement, community activities, and provide for social service needs among residents by creating partnerships and identifying resources through collaboration with various corporate, social, non-profit, and faith-based groups within the City. FY 2017-18 PROGRAM HIGHLIGHTS: •Upgrading critical cable television (CATV) broadcast equipment in the Civic Auditorium using Digital Infrastructure and Video Competition Act (DIVCA) revenues. •Facilitated community events and programs as designated by the City Manager and the City Council. •Disseminate news releases, information of government services. 109 Account Number 1010130000 6230 6235 6625 NEIGHBORHOOD SERVICES ACTIVITY DETAIL Description Dues/Subscriptions -California Association of Public Information Officers (CAPIO), BMI, ASCAP, Tribune, SCAN Meetings/Conferences -CAPIO Annual Conference Program Expense -Neighborhood Connections, City Events, Military Banners 110 BUDGET UNIT: 1010130000 NEIGHBORHOOD SERVICES ACTUAL ACTUAL REVISED YEAR ENO EST ADOPTED Acct.# DESCRIPTION 15-16 16-17 17-18 17-18 18-19 VARIANCE PERSONNEL 6003 Salaries/Regular 86,564 86,462 86,045 86,650 88,195 2,150 6048 Salaries/Language Pay 2,414 2,409 2,400 2,400 2,400 6063 Salaries/Jury Duty 406 6075 Vacation Pay-Off 9,103 8,133 6078 Sick Leave Pay-Off 1,412 1,864 6101 PERS/Employee Contribution 6,335 6,330 6,215 6,680 6,365 150 6104 PERS Lump Sum 10,066 10,066 11,660 1,594 6105 PERS/Employer Contribution 9,334 9,470 1,989 1,989 1,890 (99) 6109 PARS/Employer Contribution 8,988 8,982 8,580 9,475 8,795 215 6125 FICA/Employer Contrib/Med 1,451 1,428 1,515 1,510 1,550 35 6140 Life Insurance Allocation 221 211 235 225 240 5 6155 Workers' Comp Allocation 3,606 3,603 3,540 3,800 3,625 85 6160 LTD Insurance Allocation 631 574 670 600 685 15 6165 Unemployment Allocation 86 83 105 85 105 6175 Benefits/Flex Plan 17,432 16,349 16,150 15,270 16,150 6180 Deferred Come/Emelo�er Paid 1,935 1,815 1,800 1,755 1,800 PERSONNEL SUBTOTAL 149,512 138,123 139,310 150,502 143,460 4,150 111 BUDGET UNIT: 1010130000 NEIGHBORHOOD SERVICES ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# DESCRIPTION 15-16 16-17 17-18 17-18 18-19 VARIANCE OPERATIONS 6230 Dues & Subscriptions 1,326 1,523 1,400 1,536 1,536 136 6235 Meetings & Conferences 1,725 (285)1,500 1,400 1,500 6493 Outside Services & Repairs 18,530 8,000 6530 Office Supplies 248 74 250 250 250 6625 Program Exeense 20,210 19,308 10,000 10,000 OPERATIONS SUBTOTAL 42,039 36,636 13,150 3,186 13,286 136 COMMUNITY PROMOTION TOTAL: 191,551 174,759 152,460 153,688 156,746 4,286 112 BUDGET UNIT: 1009000000 CITY ATTORNEY ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# DESCRIPTION 15-16 16-17 17-18 17-18 18-19 VARIANCE OPERATIONS 6301 Legal Fees 267,524 252,489 250,000 277,285 250,000 OPERATIONS SUBTOTAL 267,524 252,489 250,000 277,285 250,000 GENERAL FUND TOTAL: 267,524 252,489 250,000 277,285 250,000 113 PROGRAM DESCRIPTION: CITY MANAGER RECYCLING AND SOLID WASTE PROGRAM COMMENTARY The management of recycling and solid waste programs is under the supervision of the Senior Management Analyst within the City Manager's Office. Refuse collection and recycling services are provided on a contract basis by Athens Services. Through Athens Services, the City's "Green Waste" is diverted to Recycled Wood Products where it is recycled into a variety of landscape and gardening products. The City Manager's Office works closely with the Light and Water Department on billing, customer service and public information issues. The City Manager's Office also administers two State-provided block grant programs (the Oil Payment Program and the Beverage Container Recycling Grant), and promotes smart gardening and composting, use of reusable grocery bags, and proper disposal of "sharps" medical waste and other recycling & conservation programs. Division activities include support of code enforcement regarding illegal disposal issues and violations of Athens Services' Exclusive Franchise Agreement. FY 17-18 PROGRAM HIGHLIGHTS: •Achieved a waste diversion rate of more than 66% in the most recent compliance period. •Held document destruction and clean up event for all city departments. •Secured Used Oil Recycling and Beverage Container Recycling Grants from CalRecycle. •Successful Site visit by CalRecycle. •Successful Green Month Activities consisting of sherd ton, e-waste, etc. FY 18-19 STRATEGIC GOALS: •Provide a clean and healthy environment for the community by efficiently collecting refuse generated by City commercial and residential customers at competitive costs and by the routine removal of dirt and debris from all City streets, curbs and gutters. •Maintain a minimum diversion rate of 50% and identify additional waste diversion programs to make progress toward the 2020 goal of 75% waste diversion as set by AB 341. •Develop and promote programs that will ensure the city's compliance with AB 1826 "Mandatory Commercial Organics Recycling " Program. •Enhance public information and promotion of various recycling programs such as backyard composting, compost and mulch distribution, e-waste, household hazardous waste, and medical waste. 114 BUDGET UNIT: DESCRIPTION Acct.# OPERATIONS 6455 Refuse Collection 10XXXXXXXX City Manager-Reycling and Solid Waste XXXXX REVISED YEAR END EST ADOPTED 17-18 17-18 18-19 VARIAt;JCE Explanation 3,911,847 3,911,847 4,224,795 312,948 Annual Rate Adjustment 115 RECYCLING AND SOLID WASTE ACTIVITY DETAIL Account Number Description 2840750xxx3 640750xxx39 40750xxx 6235 Meetings/Conferences -For attendance at forums of Southern California Waste Management Forum, Solid Waste Association of North America (SWANA), California Resource Recovery Association (CRRA) and other locally sponsored recycling/solid waste conferences. 6301 Legal Fees -This amount cover expenses for solid waste legal consultation for solid waste matters. 6625 Program Expenses -Program expenses in this cost center cover programs such as used oil block grant administration, beverage container recycling program, disposal of hazardous waste generated from city facilities, sharps collection program advertising and implementation, e-waste collection event, smart gardening and composting workshop, compost-mulch giveaway event, shred day event, reusable bag purchases, and other commercial recycling program public education/campaign. 6455 Refuse Contract -This is the amount expected to be billed by Azusa Light & Water for residential refuse collection services provided by Athens Services. This is amount paid to Athens Services excluding City fees, such as the Franchise Fee and AB 939 Fee. 6518 Postage -This amount covers refuse rate adjustment Public Hearing Notice mailing postage. 6539 Printing, Binding, Duplicating -This amount covers printing of refuse rate adjustment Public Hearing Notice. 7055 Uncollectible Accounts -This is for write offs of uncollectible accounts. 116 BUDGET UNIT: RECYCLING & SOLID WASTE ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# DESCRIPTION 15-16 16-17 17-18 17-18 18-19 VARIANCE PERSONNEL 3940750065 AB 939 FEE 6003 Salaries/Regular 86,104 98,755 109,881 122,740 121,200 11,319 6033 OT/Premium 29 6045 Sal/Ed Inc 521 424 6048 Sal/Lang Pay 1,027 554 960 550 580 (380) 6069 Allowances/Vehicle 712 1,799 1,800 515 720 (1,080) 6070 Allowances/Telephone 228 764 900 750 900 6075 Vacation Pay-Off 1,727 2,000 14,496 6078 Sick Leave Pay-Off 338 177 6101 PERS/Employee Contribution 5,432 5,729 7,810 2,660 8,650 840 6104 PERS Lump Sum 13,010 13,010 15,925 2,915 6105 PERS/Employer Contribution 9,895 11,916 2,580 2,580 2,625 45 6109 PARS/Employer Contribution 1,652 3,519 2,715 6125 FICA/Employer Contrib/Med 1,510 1,753 1,880 2,330 2,025 145 6140 Life Insurance Allocation 205 211 300 135 330 30 6155 Workers' Comp Allocation 3,521 4,014 4,525 2,360 4,935 410 6160 LTD Insurance Allocation 708 912 855 440 945 90 6165 Unemployment Allocation 92 99 130 90 140 10 6175 Benefits/Flex Plan 16,578 13,175 16,150 8,845 16,150 6180 Deferred Come/Emplo�er Paid 1,725 5,903 1,910 3,700 3,060 1,150 PERSONNEL SUBTOTAL 131,667 151,863 162,691 178,093 178,185 15,494 117 BUDGET UNIT: RECYCLING & SOLID WASTE ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# DESCRIPTION 15-16 16-17 17-18 17-18 18-19 VARIANCE OPERATIONS 2840750062 OIL BLOCK GRANT 6625 Program Exeense 13,198 15,124 13,716 13,716 13,716 SUBTOTAL 13,198 15,124 13,716 13,716 13,716 2840750064 BEVERAGE CONTAINER RECYCLING 6625 Program Exeense 12,114 7,773 12,980 12,980 12,980 SUBTOTAL 12,114 7,773 12,980 12,980 12,980 3940750065 AB 939 FEE 6235 Meetings & Conferences 1,000 1,000 6399 Professional Services 20,000 20,000 6423 Administrative Allocation 4,425 4,425 6518 Postage 2,000 2,000 2,000 6539 Printing, Binding & Duplicating 2,500 2,500 2,500 6625 Program Expense 47,625 47,097 50,000 50,000 50,000 SUBTOTAL 47,625 47,097 75,500 54,500 79,925 4,425 3640750000 REFUSE CONTRACT 6455 Refuse Collection 3,317,887 3,547,885 3,911,847 3,911,847 4,224,795 312,948 7055 Uncollectible Accounts 25,009 18,961 25,000 . 25,000 25,000 SUBTOTAL 3,342,896 3,566,845 3,936,847 3,936,847 4,249,795 312,948 - OPERATIONS SUBTOTAL 3,415,832 3,636,839 4,039,043 4,018,043 4,356,416 317,373 118 BUDGET UNIT: RECYCLING & SOLID WASTE ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# DESCRIPTION 15-16 16-17 17-18 17-18 18-19 VARIANCE TRANSFERS OUT 3640750000 REFUSE CONTRACT 5950 Transfers Out 747,935 805,420 823,510 823,510 850,000 26,490 SUBTOTAL 747,935 805,420 823,510 823,510 850,000 26,490 TRANSFERS OUT SUBTOTAL 747,935 805,420 823,510 823,510 850,000 26,490 SOLID WASTE MGMT. TOTAL 4,295,434 4,594,122 5,025,244 5,019,646 5,384,601 359,357 FUNDING: AB 939 FEE FUND 39 (179,291) (198,960) (238,191) (232,593) (258,110) (19,919) GRANT FUND 28 (25,312) (22,897) (26,696) (26,696) (26,696) REFUSE FUND 36 {4,090,831} {4,372,265} {4. 760,357} {4,760,357) {5,099,795} {339,438} Total Funding (4,295,434) (4,594,122) (5,025,244) (5,019,646) (5,384,601) (359,357) 119 BUDGET UNIT: Acct.# DESCRIPTION CAPITAL OUTLAY 7135 Vehicles 7140 Equipment & Machinery 7142 Computer Equipment 7143 Comeuter Software CAPITAL OUTLAY SUBTOTAL GENERAL FUND TOTAL: 4600000000 Capital and Infrastructure Replacement Reserve ACTUAL ACTUAL REVISED YEAR END EST ADOPTED 15-16 16-17 17-18 17-18 18-19 137,610 285,500 10,529 19,096 452,735 452,735 VARIANCE 137,610 285,500 10,529 19,096 452,735 452,735 120