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Home My WebLink About08. Human Resources_201808011200375597HUMAN RESOURCES Personnel Services Risk Management 143 HUMAN RESOURCES -PERSONNEL SERVICES DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Human Resources department strives to provide assistance to all City departments in developing a high-quality and diverse workforce that supports and sustains a productive customer oriented, safe and stable work environment. Personnel Services is a division of Human Resources responsible for a variety of support functions, including but not limited to benefits administration, employment records management, recruitmenUtesting, employer/employee relations, training, employee development, contract negotiations, and new employee orientation. EY2Q18-19 STRATEGIC GOALS: •Implement new and continue existing training programs (ethics, performance evaluation, employee relations, and executive and supervisory development). •Streamline & modernize personnel processes utilizing technology in order to improve accuracy and efficiency. •Negotiate and implement seven Memorandums of Understanding (MOUs). •Strengthen the working relationship with all seven Bargaining Groups by meeting and being available for the Bargaining Groups Representatives. EY2Q17-18 PROGRAM HIGHUGHTS: •Work with City departments and third party administrators to ensure effective, efficient and fiscally responsible management of insurance and benefit programs. •Work with City administration and bargaining groups to ensure effective, efficient and fiscally responsible Memorandums of Understandings. 144 BUDGET UNIT: DESCRIPTION OPERATIONS 6350 Medical Services 6545 1050921000 REVISED 17-18 10,000 5,000 Human Resources -Personnel Services YEAR END EST ADOPTED 17-18 18-19 16,803 20,000 5,000 11,000 VARIANCE Explanation 10,000 Increase Empie ee Turnover in PD 6,000 Increase Em lo ee Turnover In PD 145 Account Number 6220 6230 6235 6301 6350 1050921000 6399 6563 6601 6850 HUMAN RESOURCES PERSONNEL SERVICES ACTIVITY DETAIL Description Training Programs -CAJPIA workshops; Southern California Public Labor Relations Council (SCPLRC) Staff Training; Misc. City Wide Programs ($30,000) Dues/Subscriptions Labor and WC Code Books -($750); Lexis Nexis; Liebert, Cassidy Law Library ($900), PERS Public Agency Coalition-PERSPAC and Southern CA Public Labor Relations Council-SCPLRC, & NPELRA, Public Retirement Journal ($1000) Meetings & Conferences -CalPELRA ($1600)' NPELRA ($1100) Legal Fees -Best Best & Krieger (BBK) 10,000 (over and above retainer) Medical Service -Pre-placement physicals; fitness for duty, random drug tests, DOT DL renewal ($20,000) Professional Service -Cooperative Personnei Services ($3,000), Rio Hondo College -Physical Agility ($2000), Donnoe & Associates ($3,000), NeoGov Applicant Tracking System and on-boarding ($17,500), Leave of Absence Mgt. System ($3,250), ACA -Prep of monthly reporting, data migration.Processing of Form 1095 ($24,000); CODESP ($1850); Performance Management System ($22,300) and Policy Managment System (5,000) Supplies/Special -Annual Health Fair ($3000): Employee Recognition Pins and Supplies ($3.000) Advertising Expense -Los Angeles Times; San Gabriel Valley Tribune; Brown & Caldwell; Western City; Jobs Available; L&W Trade Magazines. ($7,000) Lease Payments -Konica-Minolta (copier lease) 146 BUDGET UNIT: 1050921000 HUMAN RESOURCES -PERSONNEL SERVICES ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# DESCRIPTION 15-16 16-17 17-18 17-18 18-19 VARIANCE PERSONNEL 6003 Salaries/Regular 187,137 163,696 162,460 147,090 170,820 8,360 6006 Salaries/Temp & Part Time 15,486 29,441 5,500 3,255 5,560 60 6033 Overtime Pay/Premium 4,211 4,055 6069 Allowances/Vehicle 3,621 3,764 1,800 2,148 1,800 6075 Vacation Pay-Off 312 6078 Sick Leave Pay-Off 567 6101 PERS/Employee Contribution 13,104 12,165 11,435 8,630 12,055 620 6104 PERS Lump Sum 18,635 18,635 22,190 3,555 6105 PERS/Employer Contribution 17,922 18,800 3,745 3,745 3,655 (90) 6107 Apple Pay 876 205 125 210 5 6125 FICA/Employer Contrib/Med 3,423 3,454 2,930 2,455 3,040 110 6133 Retiree Health Premium Reimb 7,539 3,872 4,240 2,929 6,005 1,765 6140 Life Insurance Allocation 431 362 435 350 460 25 6155 Workers' Comp Allocation 8,080 7,837 6,775 6,383 7,130 355 6160 LTD Insurance Allocation 1,793 1,298 1,260 1,080 1,330 70 6165 Unemployment Allocation 215 209 200 150 210 10 6175 Benefits/Flex Plan 31,650 25,375 29,950 26,388 31,425 1,475 6180 Deferred Come/Emeloter Paid 4,838 3,548 1,980 2,663 2,790 810 PERSONNEL SUBTOTAL 295,807 278,907 251,550 230,391 268,680 17,131 147 BUDGET UNIT: 1050921000 HUMAN RESOURCES -PERSONNEL SERVICES ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# DESCRIPTION 15-16 16-17 17-18 17-18 18-19 VARIANCE OPERATIONS 6220 Training Schools 15,115 20,186 30,000 30,000 30,000 6230 Dues & Subscriptions 367 406 2,650 2,650 2,650 6235 Meetings & Conferences 113 449 2,700 2,700 2,700 6240 Mileage Reimbursement 200 300 100 6301 Legal Fees 27,551 29,636 10,000 10,000 10,000 6350 Medical Services 13,957 16,803 10,000 16,800 20,000 10,000 6399 Professional Services/Other 53,824 142,690 81,900 81,900 81,900 6405 Commission Meetings Expense 1,850 1,675 3,000 3,000 3,000 6493 Outside Services & Repairs 407 421 100 100 6518 Postage 364 668 400 400 700 300 6530 Office Supplies 826 1,139 900 1,006 1,200 300 6545 Fingerprinting 5,075 6,782 5,000 5,000 11,000 6,000 6563 Supplies/Special 2,381 3,000 3,504 3,000 6601 Advertising Expense 2,543 3,420 7,000 7,000 11,000 4,000 6635 Oral Board Costs 950 1,794 2,000 2,000 2,500 500 6736 Employee Assistant Program 6,870 5,725 7,200 7,200 7,200 6835 Maint & Repair/Equipment 500 500 500 6850 Lease Payments 1,325 3,665 3,000 3,700 3,800 800 6915 Utilities/Teleehone 939 1,060 900 1,060 1,060 160 OPERATIONS SUBTOTAL 133,341 239,804 170,350 178,420 192,610 22,260 GENERAL FUND TOTAL: 429,148 518,711 421,900 408,811 461,290 39,391 148 HUMAN RESOURCES -RISK MANAGEMENT DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: Risk Management is a division of Human Resources responsible for a variety of support functions, including special projects as directed by the City Manager. The Division's ongoing responsibilities include: workers' compensation, liability, City and special event insurance, safety and safety training, including compliance with Occupational Safety and Health Administration (OSHA) guidelines and employee wellness programs. Risk Management also provides support in other Human Resource functions including negotiations of Memorandums of Understanding (MOUs), re-classifications, recruitment, employee relations and research on a variety of Human Resources related issues. FY2018-19 STRATEGIC GOALS: •Coordinate expansion of Citywide Safety Training Programs (safety, emergency preparedness, defensive driving, etc.). •Evaluate and improve the subrogation and reinsurance claims process. •Expand cost analysis of litigated liability claims and allocate to departments. •Coordinate tracking comparison of legal costs, expenses and settlements for liability claims data base with third party administrators. •Ensure annual competitive pricing for all insurance including liability, workers' compensation, property, and special events. FY 2017-18 PROGRAM HIGHUGHTS: •Continue to work with City departments and third party administrators such as Carl Warren and York (to ensure effective, efficient and fiscally responsible management of workers compensation and liability claims.) •Continue to provide staff support and representation for the City's membership in CAJPIA, and California Transit Insurance Pool (Cal TIP). •Continue to meet with department heads to review workers' compensation claims and look at preventative measures related to claims. •Work with Safety Committee and CAJPIA to implement safety training in order to reduce workers' compensation claims. 149 BUDGET UNIT: DESCRIPTION Acct.# OPERATIONS 6231 Outside Assessments 6710 Ins/General Liability Premiums 6715 Ins/All Risk Property Premiums 6720 Ins/Workers Comp Premiums 6745 Claims Expense/Workers Co 6755 Claims Expense/Unemployment 4250923000 REVISED 17-18 1,670,205 1,021,500 345,000 742,679 250,000 3,000 Human Resources -Risk Management YEAR END EST ADOPTED 17-18 18-19 VARIANCE Explanation --{1,670,205) ICRMA One time Assessment 1,092,262 1,006,700 {14,800) Reduction in Premium Quote 425,000 425,000 80,000 Increased in Premium for Property Earthquake Coveraoe. 510,000 408,600 (334,079) Worker's compensation premium reduced due to self insured retention (SIR) of $250K 526,941 500,000 250,000 FY1718 was under budget. The proposed FY 1819 amount represents the most accurate estimate. 13,000 14,000 11,000 Unemployment Premiums Increased. The proposed FY1819 amount represents the most accurate estimate. 150 HUMAN RESOURCES RISK MANAGEMENT ACTIVITY DETAIL Account Number Descrip tion 4250923000 6230 6235 6480 6563 6710 Dues/Subscriptions -Membership fees Society of Human Resource Management (SHRM); Subscription costs for Risk Management publications ($2000) Meetina/Conferences -Risk Management PARMA and PRIMA meeting and conference expenses ($2380) Insurance Claims Administration -CAJPIA Third Party Administration fees for workers' compensation (York) $510,000 and Liability Claims (Carl Warren) $1,006,700. Supplies/Special -Safety Committee expenses for the implementation and/or purchase of safety related items (emergency evacuation placards for each building, drop box for anonymous reporting, etc.) $5000. Insurance /General Liability Premiums -CALJPIA (Liability and Storage Tanks), California Transit Insurance Pool (CalTIP) (transportation vehicles), and Alliant (Special Events). Insurance/Fire and Casualty Premiums -CALJPIA(Property/Earthquake and Auto Physical Damage) and CAL TIP (transportation 6715 vehicles). 6720 Insurance /Workers Compensation Premiums_-CALJPIA (York) 6740 Claims Expense/Liability -Funds utilized in the litigation/management (Manning & Kass, Carl Warren, Best, Best & Krieger -BBK and settlement (payments made to claimants) of liability claims. 6745 Claims Expense/Workers Compensation -Funds utilized by our Third Party Administrator -CALJPIA in the administration of workers compensation expenses (payments made to Irwindale Industrial Clinic, employees and various hospitals and doctors); Legal and investigation expenses in the litigation/management of claims (Kegel, Tobin & Truce); First Aid Workers Compensation, medical utilization review, medical billing review. 6755 Claims Expense/Unemolovment-State mandated exoenses for unemolovment insurance. 151 BUDGET UNIT: Acct.# DESCRIPTION PERSONNEL 6003 Salaries/Regular 6006 Salaries/Temp & Part Time 6033 Overtime Pay/Premium 6069 Auto Allowance 6075 Vacation Pay-Off 6091 Leave Liability Adjustments 6101 PERS/Employee Contribution 6104 PERS Lump Sum 6105 PERS/Employer Contribution 6107 Apple Pay 6125 FICA/Employer Contrib/Med 6140 Life Insurance Allocation 6155 Workers' Comp Allocation 6160 LTD Insurance Allocation 6165 Unemployment Allocation 6175 Benefits/Flex Plan 6180 Deferred CometEmelo:ter Paid PERSONNEL SUBTOTAL 4250923000 HUMAN RESOURCES -RISK MANAGEMENT ACTUAL ACTUAL REVISED YEAR END EST ADOPTED 15-16 16-17 17-18 17-18 18-19 67,184 62,502 162,867 147,090 170,820 5,500 3,255 5,560 207 5,424 4,055 1,800 2,148 1,800 1,394 312 (1,737) (2,869) 24 24 11,435 8,630 12,055 18,635 18,635 22,190 8,081 10,946 3,745 3,745 3,655 205 125 210 1,090 973 2,930 2,455 3,040 177 146 435 350 460 (9,035) 2,645 6,775 6,383 7,130 539 424 1,260 1,080 1,330 69 61 200 150 210 17,551 16,461 29,950 26,388 31,425 581 545 1,980 2,663 2,790 86,124 97,282 247,717 227,462 262,675 VARIANCE 7,953 60 620 3,555 (90) 5 110 25 355 70 10 1,475 810 14,958 152 BUDGET UNIT: Acct.# DESCRIPTION OPERATIONS 6220 Training Schools 6230 Dues & Subscriptions 6231 Outside Assessments 6235 Meetings & Conferences 6399 Prof Svcs/Other 6480 Ins Claims Administration 6563 Supplies/Special 6710 Ins/General Liability Premiums 6715 Ins/All Risk Property Premiums 6720 Ins/Workers Comp Premiums 6740 Claims Expense/Liability 6745 Claims Expense/Workers Comp 6755 Claims Exeense/Unemeloz'.ment OPERATIONS SUBTOTAL RISK MGMT. FUND TOTAL 4250923000 HUMAN RESOURCES -RISK MANAGEMENT ACTUAL ACTUAL REVISED YEAR END EST ADOPTED 15-16 16-17 17-18 17-18 18-19 4,500 5,000 410 500 2,000 2,000 2,000 1,670,205 2,380 2,380 2,380 21,769 23,000 10,094 412 650 500 650 5,000 817,304 1,096,989 1,021,500 1,092,262 1,006,700 423,622 340,291 345,000 425,000 425,000 278,371 769,900 742,679 510,000 408,600 1,473,013 381,395 600,000 600,000 600,000 526,941 1,590,707 250,000 526,941 500,000 3,530 11,771 3,000 13,000 14,000 3,572,463 4,201,798 4,642,264 3,172,643 2,964,180 3,658,587 4,299,079 4,889,981 3,400,105 3,226,855 VARIANCE (4,500) (1,670,205) 4,500 (14,800) 80,000 (334,079) 250,000 11,000 (1,678,084) (1,663,126) 153