The URL can be used to link to this page

Home My WebLink About13. Recreation And Family Services_201808011203177777RECREATION AND FA1\1ILY SERVICES Recreation Parks Operations Senior Programs Woman's Club Senior Nutrition 234 PROGRAM DESCRIPTION: RECREATION AND FAMILY SERVICES RECREATION DIVISION PROGRAM COMMENTARY Recreation is a division of the Recreation and Family Services Department responsible for a variety of activities and programs designed to meet the community's recreation needs. The Division's ongoing responsibilities include: adult and youth community classes, adult and youth sports, aquatics, after school programs and numerous special events throughout the year. The Recreation Division also assists other City departments in the planning, set up and staff support for their community special events. EX 2018-19 STRATEGIC GOALS: Recreation program participation continues to grow. Consequently, revenues have increased due to more residents taking advantage of what the Recreation Division has to offer as they see the quality of programs and the benefits of those programs. This increase in revenue allows us to continually reinvest in these programs and further enhance them. •Re-up all $5,000 Gym Ad Sponsors; Add (2) $1,000 Gym Ad Sponsors.•Collaborate with staff to increase youth sports participation in playgrounds.•Create staff in-service and manual for all facility rentals.•Explore sound system enhancement to MPK Gymnasium for special events.•Net >$30,000 in Kids Come First Golf Tournament. •Increase 2K/5K Run/Walk participation to (500). •Increase Breakfast w/Santa participants to >300. •Increase Golden Days Pancake Breakfast participation to >300.•As per new insurance carrier requirement, develop and implement Rec. Swim Waiver Release Program. •Replace remaining (2) filters at pool.•Incorporate Rubber Ducky Regatta expectations into Swim Team Fundraising responsibilities. •Explore additional toddler classes to meet demand. •Reach > $25,000 in Shelter Rentals in 2016-2017. 235 FY 2017-18 PROGRAM HIGHLIGHTS; •Purchased all pickle ball equipment (sleeves, nets, paddles and balls) and program to include Rosedale residents. •Secured Foothill Federal Credit Union, California Grill Express, Chick-Fil-A and ELS at same funding level. •Consolidated all seasonal holiday publicity to one high end colored flyer (Christmas, Halloween, Summer).•Created detailed Health Department packet for Golden Days.•$28,000 netted in KCF in 2016.•Resurrected Summer concert series marketing and performer slate to attract (1, 000) patrons weekly.•Expanded photo inventory, department wide, to enhance Recreation and Family Services marketing efforts. •Incorporated Winter Choral (AUSD) night into WFF.•Secured replacement anchor sponsor for WFF.•Augmented light exchange at WFF.•Re-invented "Spring Thing" special event (formerly Cinco De Mayo).•Incorporated Spring Aquacize program into Aquatics calendar.•Increased Aquatics Bingo revenue by 20%.•Prepared an operational assessment of RFS that identifies existing organizational priorities ; assesses the functional assignments and staffing levels required to perform current duties, evaluate administrative strengthens and weaknesses; identify areas requiring additional support and staffing and provide training recommendations to improve operation and support succession planning. •Prepared formal succession plan that identifies and prepares suitable employees through training and mentoring to assume key positions within the Department.•Reached> $35,000 in 2016 Gym Ad Campaign.•Reached> $20,000 in Shelter Rentals in 2016-2017.•Continued to push for Department personnel enhancements despite long-odds and shrinking General Fund resources.•Generated $5,000 net in 2016 Return of the Rubber Ducky Regatta.•Coordinated painting of MPK-NW Foul Poles (Completed).•Reached> $50,000 in 2017 Gym Ad Campaign (Completed).•Incorporate movie graphics into Summer Movie Night poster and increase summer attendance. •Add volleyball padding with City graphics to current volleyball standards.•Complete Aquatics Center Fathead Program in front lobby.•Implemented new speed raffle# philosophy at KCF.•Finalized Fathead install in rooms 10/11 at MPK.•Purchase new "Practice Lane Lines" at pool•Added blue/yellow umbrella to deck in 2017/18 (2017 Season). •Complete Fundraising Campaign at $30,000 for purchase and install of "Families are Forever'' bronze sculpture at MPK.•Purchase additional (40) plastic stackable Adrionick chairs at pool for summer 2017. 236 BUDGET UNIT: DESCRIPTION Acct.# 6399 Professional Services/Other 6430 Custodial Services 6493 Outside Services and Repairs 6601 Advertising Expense 6899 Repairs and Maintenance 1025410000 RECREATION & FAMILY SERV-RECREATION REVISED 17-18 - - 67,000 28,700 - YEAR END EST ADOPTED 17-18 18-19 VARIANCE Explanation -10,000 10,000 Survey of resident needs for services and programs; and Interior Designer for updating Memorial Park lobby and public spaces -8,000 8,000 Custodial Services 67,000 77,000 10,000 Expected increase in security services/ repairs associated with security at pool and Memorial Park 28,700 37,000 8,300 This reflects a change in the Activities Guide that is seasonal. The current guide will be reworked in 2018-19 to be a citywide brochure. This is the anticipated additional expense, but there may also be additional revenue from other sources to off-set the cost. -10,000 10,000 This figure would be for upgrades, paint and fixtures replacement at Memorial Park and Slauson Pool in community areas and lobby. 237 Account Number 1025410000 6201 6220 6230 6235 6440 6445 6493 6563 6569 6601 6602 6625 6899 RECREATION AND FAMILY SERVICES -RECREATION ACTIVITY DETAIL Description Uniforms and Laundry -Staff Uniform; Office and Recreation Center carpets and mats. Training Schools -School of Pool Operators Dues and Subscriptions -Professional association dues: California Park and Recreation Society (CPRS), Southern California Municipal Athletic Federation (SCMAF), State Boards and Commissions. Meeting/Conferences -CPR$ Conference; Aquatics Conference Class Instruction Fees -Contractor fees for all youth and adult classes. Officiating Fees -Youth, Pony Baseball and Middle School Classic Outside Services & Repairs -Youth banquets, Golden Days, day camp trips, pool commercial main!. Supplies/Special -Pool supplies and miscellaneous Small Equipment-Minor pool equipment Advertising Expense -Activity Guide printed and mailed three times a year. Concerts -Performance and audio expenses for entertainment Services. Program Expense -Team and staff uniforms; program T-shirts; day camp materials, supplies and crafts; program signs and banners; event materials, supplies and setup costs; field trip expenses; trophies; miscellaneous program costs. Repairs and Maintenj!nce -L.A. County Maintenance Agreement Assessments. 238 BUDGET UNIT: RECREATION & FAMILY SERV -RECREATION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# DESCRIPTION 15-16 16-17 17-18 17-18 18-19 VARIANCE PERSONNEL 1025410000 Recreation Main 6003 Salaries/Regular 351,868 361,851 356,419 368,040 392,280 35,861 6006 Salaries/Temp & Part-Time 497,456 477,660 494,815 485,095 294,309 (200,506) 6033 Overtime Pay/Premium 3,343 2,199 10,290 6048 Salaries/Language Pay 5,420 5,400 4,419 5,250 7,278 2,859 6060 Special Event Pay 1,260 2,250 6,190 6063 Salaries/Jury Duty 257 6069 AllowanceNehicle 4,564 4,879 4,860 4,255 3,240 (1,620) 6072 Sal/Injury 112 6075 Vacation Pay-Off 26,176 45,219 6078 Sick Leave Pay-Off 7,208 15,443 6082 Lve Bank Usage 65,582 6101 PERS/Employee Contribution 29,406 28,975 28,220 26,630 29,099 879 6104 PERS Lump Sum 46,295 46,295 47,690 1,395 6105 PERS/Employer Contribution 68,762 64,916 9,977 9,977 8,794 (1,183) 6107 APPLE/EM PL YR CON 4,767 12,769 16,808 13,200 9,925 (6,883) 6109 PARS/Employer 37,846 30,711 29,280 25,880 9,680 (19,600) 6125 FICA/Employer Contrib/Med 8,886 8,501 13,340 9,530 11,245 (2,095) 6133 Retiree Health Premium Reimb 3,000 3,070 3,150 3,856 3,909 759 6140 Life Insurance Allocation 834 815 955 850 1,070 115 6155 Workers' Comp Allocation 34,613 34,634 34,205 36,365 27,895 (6,310) 6160 LTD Insurance Allocation 3,614 3,357 2,735 3,190 3,055 320 6165 Unemployment Allocation 854 780 915 840 750 (165) 6175 Benefits/Flex Plan 71,048 66,176 63,795 61,375 79,005 15,210 6180 Deferred Come/Emelo�er Paid 4,456 4,926' 4,850 5,290 5,415 565 Subtotal 1,231,074 1,114,125 1,115,038 1,183,060 934,639 (180,399) 1025410100 Recreation Aquatics Program 6006 Salaries/Temp & Part-Time 170,010 170,010 6107 APPLE/EMPL YR CON 6,375 6,375 6125 FICA/Employer Contrib/Med 2,465 2,465 6155 Workers' Comp Allocation 6,810 6,810 6165 Unemelo�ment Allocation 170 170 Subtotal 185,830 185,830 PERSONNEL SUBTOTAL 1,252,961 1,161,150 1,115,038 1,231,245 1,120,469 5,431 239 BUDGET UNIT: RECREATION & FAMILY SERV-RECREATION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# DESCRIPTION 15-16 16-17 17-18 17-18 18-19 VARIANCE OPERATIONS 1025410000 Recreation Main 6201 Uniforms & Laundry 7,823 5,887 4,200 4,200 4,200 6220 Training Schools 1,350 710 1,000 1,000 1,000 6230 Dues & Subscriptions 2,460 2,145 2,500 1,700 1,700 (800) 6235 Meetings and Conferences 688 197 1,000 1,000 2,250 1,250 6240 Mileage Reimbursement 213 300 300 300 6399 Professional Services/Other 885 10,000 10,000 6405 Commission Meetings Expense 2,462 2,425 2,500 2,750 2,750 250 6430 Custodial Services 8,000 8,000 6440 Class Instruction Fees 21,731 23,049 23,000 23,000 23,000 6445 Officiating Fees 18,677 15,981 20,000 20,000 20,000 6493 Outside Services & Repairs 81,235 72,313 67,000 67,000 77,000 10,000 6530 Office Supplies 7,517 6,480 6,000 6,000 6,000 6539 Printing, Binding & Duplicating 4,645 3,618 5,000 5,000 5,500 500 6554 Supplies/Custodial & Cleaning 1,541 2,576 2,000 2,000 2,000 6563 Supplies/Special 21,158 20,314 20,000 20,000 22,000 2,000 6569 Small Equipment 8,706 15,895 15,895 20,273 4,378 6601 Advertising Expense 11,965 11,587 28,700 28,700 37,000 8,300 6602 Concerts 14,120 17,286 20,000 20,000 20,000 6625 Program Expense 85,353 82,031 78,000 78,000 78,000 6805 Maintenance/Land Improvement 4,406 6823 LeaseNehicle 2,660 2,660 2,660 6825 Main! & Repair / Vehicle 125 500 500 500 6835 Main! & Repair/Equipment 7,724 6,956 5,500 5,500 8,000 2,500 6899 Repairs and Maintenance 1,493 10,000 10,000 6910 Utilities/Natural Gas 16,556 21,053 18,000 18,000 19,000 1,000 6915 Utilities/Teleehone 6.598 6,115 7,000 7,000 7,300 300 Subtotal 319,109 311,050 330,755 330,205 388,433 57,678 OPERATIONS SUBTOTAL 319,109 311,050 330,755 330,205 388,433 57,678 CAPITAL OUTLAY 1025410000 Recreation Main 7143 Comeuter Software 39,375 39,375 (39,375) CAPITAL OUTLAY SUBTOTAL 39,375 39,375 (39,375) GENERAL FUND TOTAL: 1,572,071 1,472,200 1,485,168 1,600,825 1,508,902 23,734 240 PROGRAM DESCRIPTION: RECREATION AND FAMILY SERVICES PARK OPERATIONS DIVISION PROGRAM COMMENTARY The Parks Division is a division of the Recreation and Family Services Department responsible for the overall maintenance of 87.37 acres of park land which includes 43.44 acres of turf area. Responsible for the supervision of 5.5 miles of center medians under a landscape maintenance contract, as well as the maintenance of the City's Urban Forest Program which features approximately 12,000 trees. The Division is also responsible for project management in all of the Departments' park improvements. EY 2018-19 STRATEGIC GOALS: •Add brick fac;:ade to concert stage venue. •Install new hexagon bench at MPK that is around the elm tree in front of gym.•Install additional lighting at Citrus Grove Park and cement pad and trash can receptacle installation at Ridgeview Park. (Greg Vanimann request). •Supervise resurfacing of NRC Park Maintenance Yard. •Add picnic shelter at Edward's Park. •Restroom Remodel at VPK •Replace remaining pool filters EY 2017-18 PROGRAM HIGHLIGHTS: •Completed all CIP Projects, minimizing change orders or cost increases to no more than 10% of total project. •Developed and implemented concrete corn hole game board and place template in MPK. •Renovated (2) story water slide at pool and paint color scheme to replicate SPK playground equipment. •Replaced (2) pool filter(s) at Azusa Aquatics Center. •Replaced snack bar roofing at ZPK (Azusa American League). •Replaced windscreen at NRC Yard (4th Street). •Added "Adults must be accompanied by children" signage to all playground areas in park system. •Installed commercial Rock Solid basketball extended reach standard at pool. •Assisted in MPK median island water conservation project. •Installed concrete tree well covers in downtown area. •Completed new walking path at SPK (Completed). •Attained Tree City USA Designation for 14th consecutive year). •Complete Mobil Mini Mart Median Island Water Conservation Project. •Complete court resurfacing at NPK, SPK, GPK, MPK. •Replace remaining benches at Skate Park. •Purchase and install Greenfield Exercise Equipment at SMPK. 241 BUDGET UNIT: DESCRIPTION Acct.# 6493 Outside Services & Repairs 1025420000 RECREATION & FAMILY SERV-PARK OPERATIONS REVISED YEAR END EST ADOPTED 17-18 17-18 18-19 VARIANCE Explanation 550,000 520,000 532,615 (17,385) Accounts for palm tree trimming that was not accounted for in prior year. Also included 2017 18 increases in maintenance expenses and pool slide gel coat maintenance. The anticipated expenses for 2018-19 are the same as the 2017-18 actuals. 242 Account Number 1025420000 RECREATION AND FAMILY SERVICES -PARK OPERATIONS ACTIVITY DETAIL 6201 6215 6220 6230 6235 6548 6493 6563 6805 6825 6904 Description Uniforms -Staff Uniforms and Boot Allowance. Tuition Reimbursement for applicable classes as per polic�. Training Schools -American Trainee Maintenance Training; Aquatic Facility Operator Certification, Playground Cert./Safety Inspection. Dues/Subscriptions -Street Tree membership; National Parks and Recreation membership, CPRS. Meeting/Conferences -Street Tree seminars Plants and Trees -Downtown planting replacement and park system replacement. Outside Services & Repairs -($245,069)West Coast Arborist tree contractor (includes Street and sidewalk tree maintenance and Palm tree trimming ; Brightview ($174,514) landscape and irrigation contract Vector ($3,179) Control Repairs and emergencies (traffic accidents) ; TruGreen Chemlawn ($15,000) ; Bee Removers($2,000) ; additional extras not included in Brightview contract ($9,000). Supplies/Special -Facility maintenance and rehabilitation (paint, BBQ replacement, basketball/tennis court nets etc.) By park: Memorial Park; Pioneer Park; Northside Park; Veteran's Freedom Park; Slauson Park; Edwards Park; Zacatecas Park; Gladstone Park; Volunteer Painting Supplies; Miscellaneous supplies. Maintenance/Land Improvement -Locks and keys; irrigation controllers/maintenance; light fixtures/bulbs; backflow inspection/replacement; playground repairs/replacement; vandalism repair; grass seed; restroom fixtures/partitions; door replacement; park signage. Maintenance & Repair of Vehicles -Tire replacement, routine maintenance and vandalism repair. Utilities/Other -Utility charges from Light and Water 243 BUDGET UNIT: Acct.# DESCRIPTION PERSONNEL 6003 Salaries/Regular 6006 Salaries/Temp & Part-Time 6033 Overtime Pay/Premium 6048 Salaries/Language Pay 6063 Salaries/Jury Duty 6072 Salaries/Injury 6075 Vacation Pay-Off 6078 Sick �eave Pay-Off 6101 PERS/Employee Contribution 6104 PERS Lump Sum 6105 PERS/Employer Contribution 6107 APPLE/EM PL YR CON 6109 PARS/Employer 6125 FICNEmployer Contrib/Med 6133 Retiree Health Premium Reimb 6140 Life Insurance Allocation 6155 Workers' Comp Allocation 6160 LTD Insurance Allocation 6165 Unemployment Allocation 6175 Benefits/Flex Plan 6180 Deferred CometEmeloler Paid PERSONNEL SUBTOTAL 1025420000 RECREATION & FAMILY SERV-PARKS OPERATIONS ACTUAL ACTUAL REVISED YEAR END EST ADOPTED 15-16 16-17 17-18 17-18 18-19 461,835 458,306 508,709 448,780 508,060 115,138 111,011 130,740 133,100 137,075 6,319 9,888 18,660 3,662 5,535 1,950 7,175 1,990 247 1,180 557 659 11,473 10,964 15,619 1,213 1,129 35,606 35,017 40,270 35,440 39,270 65,457 65,457 72,130 69,148 67,288 13,053 13,053 11,790 7 520 2,380 1,140 3,330 6,566 6,419 6,545 6,840 6,860 6,490 6,461 10,940 7,005 11,100 6,020 6,160 6,000 6,317 6,475 1,150 1,061 1,345 1,115 1,360 23,617 23,503 24,515 24,820 24,920 3,315 2,904 3,910 3,115 3,950 598 580 740 620 755 114,122 105,117 118,570 98,560 118,570 4,753 4,280 4,905 4,255 4,905 871,082 844,957 940,029 904,853 952,540 VARIANCE (649) 6,335 40 (1,000) 6,673 (1,263) 950 315 160 475 15 405 40 15 12,511 244 BUDGET UNIT: 1025420000 RECREATION & FAMILY SERV-PARKS OPERATIONS ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# DESCRIPTION 15-16 16-17 17-18 17-18 18-19 VARIANCE OPERATIONS 6201 Uniforms & Laundry 6,856 6,905 6,815 6,815 6,815 6215 Tuition Reimbursement 500 (500) 6220 Training Schools 1,088 2,134 1,000 1,000 1,000 6230 Dues & Subscriptions 301 415 500 500 350 (150) 6235 Meetings & Conferences 80 575 500 500 1,750 1,250 6240 Mileage Reimbursement 300 300 6253 Licenses/Certifications 500 500 120 (380) 6493 Outside Services & Repairs 363,230 464,338 550,000 520,000 532,615 (17,385) 6493 Outside Services & Repairs -GAS TAX 55,130 58,998 59,000 59,000 59,000 6530 Office Supplies 264 435 640 1,163 1,163 523 6548 Plants & Trees 1,053 987 1,500 1,500 2,000 500 6551 Fuel and Oil 20,374 21,812 21,200 21,200 21,200 6554 Supplies/Custodial & Cleaning 20,062 15,523 15,000 15,000 15,000 6560 Repair Parts 801 1,327 1,250 1,250 1,250 6563 Supplies/Special 50,344 51,309 48,000 47,000 47,000 (1,000) 6566 Small Tools 901 1,362 1,500 1,500 (1,500) 6569 Small Equipment 564 979 2,130 2,130 6,508 4,378 6625 Program Expense 700 6805 Maintenance/Land Improvements 43,896 45,567 49,800 49,800 49,800 6825 Maint & Repair / Vehicle 8,069 5,637 2,500 5,000 5,000 2,500 6830 RenUEquipment 305 76 500 500 500 6835 Maint & Repair/Equipment 2,963 2,356 3,500 6,000 6,000 2,500 6901 Utilities/Water 24 1,640 6904 Utilities/Other 327,679 413,066 400,000 400,000 400,000 6910 Utilities/Natural Gas 1,283 6915 Uti llties/T eleehone 5,558 6,990 4,000 4,000 4,000 OPERATIONS SUBTOTAL 910,242 1,104,403 1,170,335 1,144,358 1,161,371 (8,964) PARKS OPERATIONS TOTAL: 1,781,324 1,949,360 2,110,364 2,049,211 2,113,911 3,547 245 RECREATION AND FAMILY SERVICES SENIOR PROGRAMS PROGRAM COMMENTARY PROGRAM QESCRIPIION: Senior Programs is a division of the Recreation and Family Services Department responsible for a variety of activities and programs designed to meet the community's recreation needs. The chief responsibility of the Senior Program Division is to provide programs that enhance the lives of senior citizens in Azusa. This is accomplished by offering the following: social and recreational opportunities, day trips, health information seminars, screenings, referrals, case management as well as a variety of programs specializing in celebrating special events and holidays. EX 2018-19 STRATEGIC GOALS: •Conduct a safety and energy efficiency assessment to compliment the Facilities Assessment, to develop a plan for improvements in the Senior Center. •Begin facilities improvement projects at the Senior Center. •Explore opportunities for partnerships with corporate citizens and sponsors EX 2017-18 PROGRAM HlGHUGHJS: •Purchased oversized chess pieces for Sr. Center and work with Park Division on park/concrete playing surface•Purchased an emergency supply storage unit to be kept outside (Funded by the Advisory Board, Nutrition Site Council, and Bingo account monies)•Cleaned or reupholster chairs and bay window seating in the library and tv room. Utilize the memorial funds from Peggy Franks, Moe Miller, and Gym Ad Campaign funds. •Brought back Ping-Pong to Senior. Center. •Brand all program and marketing materials with "30th"anniversary logo (Completed). •Work to find funding to replace both pool table felting and bumpers in pool room and oversee job (Completed). •Complete HVAC replacement at Senior Center. The Senior Programs are housed predominately at the Azusa Senior Center, a facility that celebrated its 29 1h year in 2016. The facility is now integrated with intergenerational use and is used to increase revenue during "off Senior hours" through facility rentals. This revenue enhances program opportunities Department wide, in addition to relieving the General Fund. 246 BUDGET UNIT: DESCRIPTION Acct.# 6493 Outside Services & Repairs 6625 Program Expense 1025543000 RECREATION & FAMILY SRVCS-SENIOR PROG REVISED YEAR END EST ADOPTED 17-18 17-18 18-19 VARIANCE Explanation 3,000 3,000 8,000 5,000 Expected increase in security services/ repairs associated with security at the Senior Center. 23,500 25,000 30,000 6,500 This will allow us to expand popular programs such as trips, which are fee programs so there can be revenue to offset additional costs. 247 Account Number 1025543000 RECREATION AND FAMILY SERVICES -SENIOR PROGRAMS ACTIVITY DETAIL 6220 6230 6235 6493 6539 6625 6835 6840 Descriotion Training Schools -California Park and Recreation Society (CPRS) workshop; Excel class. Dues/Subscriptions -CPRS dues; newspaper subscriptions for Senior Center Library Meeting/Conferences -CPRS conference Outside Services & Repairs -Custodial (facility rentals); equipment repairs (kitchen). Printing, Binding & Duplicating -Monthly newsletter in multiple dialects. Program Expenses -Senior excursion fees ; movie rentals; Bunce refreshments; supplies for special events; miscellaneous. Maint. Repair of Equipment -L.A. County Maintenance Agreement Assessment and chemicals to address building drains. Rent/Office Furniture & Equipment -Lease of copy machine and projected cost of individual copies 248 BUDGET UNIT: Acct.# DESCRIPTION PERSONNEL 6003 Salaries/Regular 6006 Salaries/Temp & Part-Time 6033 Overtime Pay/Premium 6048 Language Pay 6075 Vacation Pay-Off 6101 PERS/Employee Contribution 6104 PERS Lump Sum 6105 PERS/Employer Contribution 6107 APPLE/EM PL YR CON 6109 PARS/Employer Contribution 6125 FICA/Employer Contrib/Med 6133 Retiree Health Premium Reimb 6140 Life Insurance Allocation 6155 Workers' Comp Allocation 6160 LTD Insurance Allocation 6165 Unemployment Allocation 6175 Benefits/Flex Plan 6180 Deferred Come/Emelo}'.er Paid PERSONNEL SUBTOTAL 1025543000 RECREATION & FAMILY SRVCS -SENIOR PROG ACTUAL ACTUAL REVISED YEAR END EST ADOPTED 15-16 16-17 17-18 17-18 18-19 35,264 38,888 29,119 38,445 53,070 23,010 25,170 36,165 25,965 37,510 1,930 113 354 855 230 890 1,673 2,111 2,804 3,168 4,540 3,180 3,810 8,517 8,517 7,105 6,897 8,764 2,918 2,918 1,220 46 117 140 85 336 388 1,005 390 1,490 599 613 630 628 645 84 89 75 90 140 2,308 2,976 2,590 2,605 3,660 254 256 215 265 410 63 73 70 65 105 12,388 8,817 4,845 8,325 11,305 387 272 160 265 375 86,309 89,944 91,704 96,069 121,735 VARIANCE 23,951 1,345 35 (730) (1,412) (1,698) 485 15 65 1,070 195 35 6,460 215 30,031 249 BUDGET UNIT: Acct.# DESCRIPTION OPERATIONS 6220 Training Schools 6230 Dues & Subscriptions 6235 Meetings & Conferences 6240 Mileage Reimbursement 6399 Professional Services 6430 Custodial Services 6440 Class Instruction Fees 6493 Outside Services & Repairs 6518 Postage 6530 Office Supplies 6539 Printing, Binding & Duplicating 6563 Supplies/Special 6625 Program Expense 6830 RenUEquipment 6835 Maintenance and Repair/Equipment 6840 RenUOffice Furniture & Equipment 6904 Utilities/Other 6910 Utilities/Natural Gas 6915 Utilities/Teleehone OPERATIONS SUBTOTAL GENERAL FUND TOTAL: 1025543000 RECREATION & FAMILY SRVCS -SENIOR PROG ACTUAL ACTUAL REVISED YEAR END EST ADOPTED 15-16 16-17 17-18 17-18 18-19 79 200 200 379 81 400 450 450 355 276 400 400 1,900 300 3,229 3,300 3,300 3,300 270 1,792 2,000 2,000 2,000 2,000 2,890 3,854 3,000 3,000 8,000 100 100 100 100 448 574 500 500 500 4,011 5,009 4,500 4,500 4,500 2,000 23,561 25,981 23,500 25,000 30,000 2,500 461 659 1,000 1,000 1,000 2,322 2,500 1,000 1,000 32,496 22,937 34,000 34,000 34,000 2,694 2,870 3,000 3,000 3,000 4,334 2,314 3,400 4,428 4,428 72,078 71,899 81,800 82,878 100,978 158,387 161,843 173,504 178,947 222,713 VARIANCE (200) 50 1,500 300 2,000 5,000 2,000 6,500 2,500 (1,500) 1,028 19,178 49,209 250 PROGRAM DESCRIPTION: RECREATION AND FAMILY SERVICES WOMAN'S CLUB DIVISION PROGRAM COMMENTARY The Woman's Club is a division of the Recreation and Family Services Department, and serves as a community facility rental program for private parties and non-profit entities. It provides an elegant setting, at a reasonable price to Azusa residents and non-residents. It features an in-house caterer, the Bashful Butler, and is home for large employee parties and club meetings. FY2018-19 STRATEGIC GOALS: •Continue to review fees and charges to optimize revenue and cost recovery and to remain competitive in market. •Examine opportunities to market the facility to increase revenue. •Maintain high quality amenities and facility aesthetics assuring optimal service for residents and visitors to Azusa. •Research upgrading appliances that are most in need of replacement in Woman's Club kitchen, work with Paul Reid on appliances that are energy efficient. The Woman's Club remains a historic City gem and an aesthetically pleasing and inviting facility. Consequently, revenues have increased significantly because of increased rental use since refurbishment. In turn, this increased revenue will offset general fund expenditures and allow us to offer greater goods and services to our residents. FY 2017-18 PROGRAM HIGHUGHTS: •Continued to provide an optimum facility for weddings, receptions and meetings. •Continued to work with caterer for coordination of rental calendar and maintenance of the facility. •Reviewed processes for rentals and maintenance to ensure optimal use of the facility. 251 BUDGET UNIT: DESCRIPTION Acct.# 6430 Custodial Services 1025550000 RECREATION & FAMILY SRVCS-WOMAN'S CLUB REVISED YEAR END EST ADOPTED 17-18 17-18 18-19 VARIANCE Explanation 6,000 6,000 (6,000) Woman's Club Budget Consolidated with Recreation Division starting in FY1819. 252 RECREATION AND FAMILY SERVICES -WOMAN'S CLUB ACTIVITY DETAIL Account Number Descriotion 1025550000 16493 Outside Services/Reoairs -Miscellaneous (as necessary) 253 BUDGET UNIT: Acct.# DESCRIPTION PERSONNEL 6003 Salaries/Regular 6006 Salaries/Temp & Part-Time 6033 Overtime Pay/Premium 6048 Language Pay 6075 Vacation Pay-Off 6101 PERS/Employee Contribution 6104 PERS Lump Sum 6105 PERS/Employer Contribution 6107 APPLE/EM PL YR CON 6109 PARS/Employer 6125 FICA/Employer Contrib/Med 6133 Retiree Health Premium Reimb 6140 Life Insurance Allocation 6155 Workers' Comp Allocation 6160 LTD Insurance Allocation 6165 Unemployment Allocation 6175 Benefits/Flex Plan 6180 Deferred Come/Emeloler Paid PERSONNEL SUBTOTAL 1025550000 RECREATION & FAMILY SRVCS -WOMAN'S CLUB ACTUAL ACTUAL REVISED YEAR END EST ADOPTED 15-16 16-17 17-18 17-18 18-19 4,448 4,642 4,122 4,940 932 1,254 570 315 205 5 6 200 205 334 332 300 350 894 894 545 592 146 146 17 90 10 23 26 33 80 25 150 153 160 135 11 11 10 10 223 231 185 210 34 31 30 30 6 6 5 5 1,543 1,040 810 970 52 35 25 30 8,602 8,383 7,427 8,480 VARIANCE (4,122) (570) (300) (894) (146) (90) (80) (160) (10) (185) (30) (5) (810) (25} (7,427) 254 BUDGET UNIT: Acct.# DESCRIPTION OPERATIONS 6430 Custodial Services 6493 Outside Services & Repairs 6539 Printing, Binding & Duplicating 6563 Supplies/Special 6569 Small Equipment 6910 Utilities/Natural Gas 6915 Utilities/T eleehone OPERATION SUBTOTAL GENERAL FUND TOTAL: 1025550000 RECREATION & FAMILY SRVCS -WOMAN'S CLUB ACTUAL ACTUAL REVISED YEAR END EST ADOPTED 15-16 16-17 17-18 17-18 18-19 5,291 6,000 6,000 6,000 3,174 2,313 2,500 2,500 1,795 1,297 500 500 115 200 200 100 100 1,185 946 1,000 1,000 269 240 300 300 11,828 10,796 10,600 10,600 20,429 19,179 18,027 19,080 VARIANCE (6,000) (2,500) (500) (200) (100) (1,000) {300� (10,600) (18,027) 255 PROGRAM DESCRIPJION: RECREATION AND FAMILY SERVICES SENIOR NUTRITION PROGRAM PROGRAM COMMENTARY The Senior Nutrition Program is a division of the Recreation and Family Services Department. The chief responsibility of this Division is to provide hot meals for senior residents in Azusa. This governed nutritious, well-balanced meal program is served daily at the Azusa Senior Center and delivered to homebound seniors without a family support system. fY2Q1B-19 STRATEGIC GOALS: •Research upgrading appliances that are most in need of replacement in Senior Center kitchen, work with Paul Reid on appliances that are energy efficient. •Conduct 30th anniversary of Senior Center luncheon or dinner dance with high end entertainment. FY 2017-18 PROGRAM HIGHUGHJS; •Completed HVAC replacement at Sr. Center. •Gained the Los Angeles County Area Agency on Aging Elderly Nutrition Grant for the 2016-2020 fiscal years. The Senior Nutrition Program, as bound by its government funding, can only accept donations for the program. Further subsidy for this program traditionally has come from the General Fund. Failure to continue with that support would result in the demise of the program. 256 Account Number 2125541000 6235 6655 RECREATION AND FAMILY SERVICES -SENIOR NUTRITION ACTIVITY DETAIL Meeting/Conferences -Conference on Aging Food Services Contract -Program meals Description 257 BUDGET UNIT: RECREATION & FAM SERV-SENIOR NUTRITION SUMMARY ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# DESCRIPTION 15-16 16-17 17-18 17-18 18-19 VARIANCE PERSONNEL 6003 Salaries/Regular 37,002 52,605 71,312 71,312 52,350 (18,962) 6006 Salaries/Temp & Part-Time 1,439 47,709 66,380 66,380 68,865 2,485 6048 Salaries/Language Pay 265 860 860 890 30 6063 Salaries/Jury Duty 622 6088 Payroll-in Kind 188 42,219 44,640 44,640 44,640 6075 Vacation Pay-Off 29 2,078 1,846 6095 Salary Savings 3,168 6101 PERS/Employee Contribution 1,336 4,516 7,675 7,675 6,595 (1,080) 6104 PERS Lump Sum 11,549 11,549 21,630 10,081 6105 PERS/Employer Contribution 10,513 15,822 15,822 4,090 (11,732) 6107 Apple Pay 3,168 614 875 875 900 25 6109 PARS/Employer 1,336 6125 FICA/Employer Contrib/Med 989 2,235 2,235 1,925 (310) 6133 Retiree Health Premium Reimb 766 785 786 805 20 6140 Life Insurance Allocation 1,965 127 180 180 140 (40) 6155 Workers' Comp Allocation 6,035 4,141 5,490 5,490 4,885 (605) 6160 LTD Insurance Allocation 80 365 540 540 410 (130) 6165 Unemployment Allocation 19 92 160 160 140 (20) 6175 Benefits/Flex Plan 1,949 12,520 17,765 17,765 11,305 (6,460) 6179 Affordable Care Act Penalty 749 6180 Deferred Comp/Emelo�er Paid 57 448 595 595 380 {215) PERSONNEL SUBTOTAL 59,143 179,969 246,863 248,709 219,950 (26,913) 258 BUDGET UNIT: RECREATION & FAM SERV-SENIOR NUTRITION SUMMARY ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# DESCRIPTION 15-16 16-17 17-18 17-18 18-19 VARIANCE OPERATIONS 6235 Meetings & Conferences 300 229 300 300 300 6240 Mileage Reimbursement 1,050 857 1,060 1,060 1,060 6530 Office Supplies 3,200 2,460 4,700 4,700 5,200 500 6539 Printing, Binding & Duplicating 1,600 1,357 1,600 1,600 1,600 6563 Supplies/Special 300 313 2,100 2,100 2,100 6625 Program Expenses 500 955 1,177 1,177 1,177 6655 Food Services Contract 110,150 125,151 126,531 126,531 126,531 6904 Utilities/Other 5,935 9,202 12,293 12,293 12,293 6915 Utilities/Teleehone 1,307 1,314 1,314 1,314 OPERATIONS SUBTOTAL 123,035 141,830 151,075 151,075 151,575 500 SENIOR NUTRITION FUND TOT AL: 182,178 321,799 397,938 399,784 371,525 (26,413) 259 BUDGET UNIT: 212554100x RECREATION & FAM SERV-SENIOR NUTRITION DETAILS ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# DESCRIPTION 15-16 16-17 17-18 17-18 18-19 VARIANCE PERSONNEL 2125541000 SENIOR NUTRITION-GENERAL 6003 Salaries/Regular 28,772 34,810 63,121 63,121 34,870 (28,251) 6006 Salaries/Temp & Part-Time 1,439 45,254 63,155 63,155 64,725 1,570 6048 Salaries/Language Pay 265 860 860 890 30 6063 Salaries/Jury Duty 622 6075 Vacation Pay-Off 1,352 6088 Payroll In-kind 188 6095 Salary Savings 3,168 6101 PERS/Employee Contribution 1,336 2,987 6,905 6,905 4,965 (1,940) 6104 PERS Lump Sum 15,800 15,800 6105 PERS/Employer Contribution 6,455 14,790 14,790 1,595 (13,195) 6107 APPLE/EM PL YR CON 3,168 614 875 875 900 25 6109 PARS/Employer Contribution 1,336 6125 FICA/Employer Contrib/Med 793 2,045 2,045 1,555 (490) 6133 Retireement Health Premium 766 785 786 805 20 6140 Life Insurance Allocation 1,965 77 165 165 95 (70) 6155 Workers' Comp Allocation 6,035 3,186 5,085 5,085 4,020 (1,065) 6160 LTD Insurance Allocation 80 222 490 490 270 (220) 6165 Unemployment Allocation 19 72 150 150 110 (40) 6175 Benefits/Flex Plan 699 7,946 14,535 14,535 7,105 (7,430) 6179 Affordable Care Act Penalty 749 6180 Deferred Come/Emelo�er Paid 57 271 485 485 240 (245) SUBTOTAL 49,634 105,069 173,446 173,446 137,945 (35,501) 2125541001 SENIOR NUTRITION-Cl PROGRAM 6003 Salaries/Regular 8,230 10,246 6,886 6,886 11,135 4,249 6075 Vacation Pay-Off 29 64 1,231 6088 Payroll-in Kind 27,472 29,760 29,760 29,760 6101 PERS/Employee Contribution 868 435 435 825 390 6104 PERS Lump Sum 11,549 11,549 3,255 (8,294) 6105 PERS/Employer Contribution 2,066 775 775 1,480 705 6125 FICA/Employer Contrib/Med 160 110 110 200 90 6140 Life Insurance Allocation 29 15 15 30 15 6155 Workers' Comp Allocation 493 235 235 445 210 260 BUDGET UNIT: 212554100x RECREATION & FAM SERV-SENIOR NUTRITION DETAILS ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# DESCRIPTION 15-16 16-17 17-18 17-18 18-19 VARIANCE 6160 LTD Insurance Allocation 82 45 45 90 45 6165 Unemployment Allocation 9 5 5 15 10 6175 Benefits/Flex Plan 1,250 3,732 1,615 1,615 2,910 1,295 6180 Deferred Come/Emelo�er Paid 124 55 55 95 40 SUBTOTAL 9,509 45,346 51,485 52,716 50,240 (1,245) 2125541002 SENIOR NUTRITION-C2 PROGRAM 6003 Salaries/Regular 7,549 1,306 1,306 6,345 5,039 6006 Salaries/Temp & Part-Time 858 2,760 2,760 6075 Vacation Pay-Off 664 615 6088 Payroll-in Kind 14,406 14,880 14,880 14,880 6101 PERS/Employee Contribution 627 85 85 685 600 6104 PERS Lump Sum 2,300 2,300 6105 PERS/Employer Contribution 1,706 155 155 940 785 6125 FICNEmployer Contrib/Med 13 35 35 150 115 6140 Life Insurance Allocation 21 15 15 6155 Workers' Comp Allocation 396 35 35 365 330 6160 LTD Insurance Allocation 61 5 5 50 45 6165 Unemployment Allocation 11 5 5 15 10 6175 Benefits/Flex Plan 842 1,615 1,615 1,290 (325) 6180 Deferred Come/Emeloter Paid 54 55 55 45 (10) SUBTOTAL 27,207 18,176 18,791 29,840 11,664 2125541003 SENIOR NUTRITION -1118 PROGRAM 6006 Salaries/Temp & Part-Time 1,597 3,225 3,225 1,380 (1,845) 6088 Payroll-in Kind 341 6101 PERS/Employee Contribution 34 250 250 120 (130) 6104 PERS Lump Sum 275 275 6105 PERS/Employer Contribution 286 102 102 75 (27) 6125 FICNEmployer Contrib/Med 24 45 45 20 (25) 6155 Workers' Come Allocation 65 135 135 55 (80) SUBTOTAL 2,347 3,757 3,757 1,925 (1,832) PERSONNEL SUBTOTAL 59,143 179,969 246,863 248,709 219,950 (26,913) 261 BUDGET UNIT: 212554100x RECREATION & FAM SERV-SENIOR NUTRITION DETAILS ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# DESCRIPTION 15-16 16-17 17-18 17-18 18-19 VARIANCE OPERATIONS 2125541000 SENIOR NUTRITION-GENERAL 6235 Meetings & Conferences 300 125 300 300 300 6240 Mileage Reimbursement 150 12 150 150 150 6530 Office Supplies 3,200 53 3,200 3,200 3,200 6539 Printing, Binding & Duplicatng 1,600 632 1,600 1,600 1,600 6563 Supplies/Special 300 44 300 300 300 6625 Program Expense 500 500 500 500 6904 Utilities/Other 3,065 3,065 3,065 SUBTOTAL 6,050 866 9,115 9,115 9,115 2125541001 SENIOR NUTRITION-Cl PROGRAM 6235 Meetings & Conferences 104 6240 Mileage Reimbursement 350 30 360 360 360 6530 Office Supplies 1,866 1,500 1,500 1,500 6539 Printing, Binding & Duplicating 575 6563 Supplies/Special 268 1,800 1,800 1,800 6625 Program Expenses 955 535 535 535 6655 Food Services Contract 72,255 81,576 81,576 81,576 81,576 6904 Utilities/Other 5,845 6,000 6,000 6,000 6,000 6915 Utilities/Teleehone 792 792 792 792 SUBTOTAL 78,450 92,168 92,563 92,563 92,563 2125541002 SENIOR NUTRITION-C2 PROGRAM 6240 Mileage Reimbursement 550 814 550 550 550 6530 Office Supplies 541 500 500 6539 Printing, Binding & Duplicating 150 6655 Food Services Contract 37,895 43,575 44,955 44,955 44,955 6904 Utilities/Other 2,928 2,928 2,928 2,928 6915 Utilities/Telephone 492 492 492 492 SUBTOTAL 38,445 48,500 48,925 48,925 49,425 500 2125541003 SENIOR NUTRITION -IIIB PROGRAM 6625 Program Expense 142 142 142 6904 Utilities/Other 90 274 300 300 300 6915 Utilities/Telephone 23 30 30 30 262 BUDGET UNIT: 212554100x RECREATION & FAM SERV-SENIOR NUTRITION DETAILS ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct.# DESCRIPTION 15-16 16-17 17-18 17-18 18-19 VARIANCE SUBTOTAL 90 297 472 472 472 OPERATIONS SUBTOTAL 123,035 141,830 151,075 151,075 151,575 500 R&FS-SR NUTRTN FUND TOTAL: 182,178 321,799 397,938 399,784 371,525 (26,413) 263