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Home My WebLink About17. Capital Outlays_201808011205349022CAPITAL OUTLAY - SUMMARY Fiscal Year 2018-19 ADOPTED Total Budget Equipment Consumer Successor Asset Page#Fund Division Description Request Amount Replacement Services Electric Water PEG Sewer AQMD TDA Agency Seizure Other Gas Tax 1 50% GF, 50% L&W Citywide One Fortlift-12,000 lb capacity 73,175 36,588 36,587 Finance Total $73,175 $36,588 $36,587 $0 $0 $0 $0 2 100% L&W Consumer Svcs PC replacement for Customer Service Representatives, requires more memory and adaptors for use with InContact phone system 32,850 32,850 3 33.3% GF, 33.3% L&W, 33.3% Asset Seizure Citywide LARIAC-Update of the existing digital imagery for the city wide GIS data. The update provides more recent additional data and benefits. 23,373 7,791 7,791 7,791 4 100% Gen Fund Recreation Recreation management and registration software. Specific application TBD. Includes funding for 2 PC's for public "kiosk" registration. 10,950 10,950 5 50% GF, 50% L&W Citywide Replacement Tape drive for back-up for offsite storage 5,475 2,737 2,738 6 50% GF, 50% L&W Citywide Replacement of existing phone system, considering both on premise and hosted solutions. 400,000 200,000 200,000 Info Tech Total $472,648 $221,478 243,379 - - - - - - - 7,791 - - 7 AQMD Streets Maintenance 2019 Hino Dump Truck Hybrid 90,253 90,253 8 AQMD Facilities Maintenance 2018 Ford Transit-350 Base w/Sliding Pass-Side Crgo Door High Roof Cargo Van 53,154 53,154 Public Works Total $143,407 $0 $0 $0 $0 $0 $0 $143,407 $0 $0 $0 $0 9 L&W Consumer Services (45% Elec, 55% Water) Conference Room Upgrade and Energy Efficiency Modification 75,424 75,424 10 L&W 100% Water 2018 Ford F-350 Work Truck 56,940 56,940 11 L&W 100% Electric Chevy Silverado 2500 HD - Crew Supervisor work truck with 8" trade master service body. 42,515 42,515 12 L&W 100% Electric Chevy Silverado work truck for stand by personnel.32,613 32,613 Light & Water Total $207,492 $0 $75,424 $75,128 $56,940 $0 $0 $0 $0 $0 $0 13 General Fund Safety Three 2018 Ford Police Interceptor SUV (Patrol Car-$32,811.67 Each or total $98,435). Emergency Conversion Cost for item1 above ($6,579.16 per car or total $19,737.49). Graphic for new cars from item 1 above ($773.37 per car or $1,645.10 total). Three Motorola Mobile Radios for three cars ($5,705.76 each or $17,117.28 total). 137,610 137,610 14 General Fund Safety Heavy Duty Lockers for Equipment Storage 6,685 6,685 15 General Fund Safety IT One VM Ware Network Storage Server 8,146 8,146 16 General Fund Safety IT Camera System for Jail 5,136 5,136 Public Safety Total 157,577 $157,577 $0 $0 $0 $0 $0 $0 $0 17 50% General Fund, 50% APU Recreation-Pool Two Pool Filters 61,099 30,549 30,550 18 General Fund Park Maintenance Update Memorial Park Lobby & meeting rooms - Total cost is $13,083, and 50% is budgeted under CIP, and 50% under capital outlay. 6,542 6,542 Recreation Total $67,641 $37,091 $0 $0 $0 $0 $0 $0 $0 $0 $0 $30,550 $0 Grand Total - Capital Equipment $1,121,940 $452,734 $355,390 $75,128 $56,940 $0 $0 $143,407 $0 $0 $7,791 $30,550 $0 FINANCE INFORMATION TECHNOLOGY Public Works LIGHT AND WATER PUBLIC SAFETY RECREATION AND FAMILY SERVICES 373 CITY OF AZUSA FY 2018-19 CAPITAL OUTLAY REQUEST OepartmenUDivision: FINANCE/PURCHASING 4/1 1/201 8 Director's Signature: Phone: Contact Person: TONY GARCIA 626 -812-5256 1. Description of Equipment 2.Cost:Per Unit Total QTY 1 EA. HYSTER MODEL # H120FT 12,000 LB. CAPACITY FORKLIFT Purchase TRUCK. NEW VEHICLE COMES EQUIPED WITH THE FOLLOWING Price $67,000.00 SAFETY FEATURES: ATTACHED 2.5 LB DRY CHEMICAL FIRE EXTINGUISHER, AUDIBLE BACKUP ALARM (REVRSE DIRECTION Tax (9.50%) 0.00 6.175.00 ACTIVATED)VISIBLE ALARM AMBER STROBE LIGHTS, WORK LIGHTS, Installation SEAT BELT -NO CINCH WITH EMERGENCY LOCKING RETRACTOR. or other ALSO INCLUDES 12 MONTHS/ 2,000 HOUR MANUFACTURERS costs 0.00 0.00 WARRANTY & 36 MONTH/ 6,000 HOURS POWERTRAIN WARRANTY. PURCHASED THROUGH NJPA CONTRACT. 50% General Fund and 50% Light & Water. Total Cost $0.00 $7 3,175.00 3.Number of Units Requested 1 Check One New Replacement X 4.Purpose of Expenditure (Explain in Box 8)5.Estimated Useful Life (in years) Check One Scheduled Replacement I 20 I Present Equipment Obsolete X Replace Worn Out Equipment 6. Number of Similar Items In Inventory Reduce Personnel Time Expand Service [ 1 New Operation Improve Procedures, Records, etc. 7.Replaced Items (Attach additional sheet if necessary) Item Eauio/Asset# Make Age HYSTER 8,000 LB GAS OPERATED FORKLIFT NONE AVAILABLE HYSTER 25 + TRUCK 8.Justification -Proposed Funding: Indicate any allocation to multiple sources: CURRENT FORKLIFT HAS ONLY 8,000 LB LIFTING CAPACITY, AND CANNOT HANDLE 15KVA (OR LARGER) PADMOUNT TRANSFORMERS. THIS CURRENT FORKLIFT IS OVER 20 YEARS OLD, AND REQUIRES EXCESSIVE MAINTENANCE TO KEEP IT IN SAFE OPERATING CONDITION. THE DESIGN OF THE VEHICLE IS NOT CONDUSIVE TO SAFE MOUNTING AND DISMOUNTING OF THE VEHICLE. THIS VEHICLE ALSO RUNS ON GASOLINE AS OPPOSED TO LPG, AND REQUIRES FREQUENT TRIPS ON CITY STREETS TO THE GAS STATION TO FILL IT UP. IT IS ALSO NOT EQUIPED WITH STANDARD SAFETY FEATURES SUCH AS A REAR DRIVE HANDLE WITH HORN BUTTON, A BACKUP ALARM 9.Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. ANNUAL MAINTENANCE COST· $1 ,200 . 374 --�. � ---CITY OF AZUSA FY 2018-19 CAPITAL OUTLAY REQUEST DepartmenUDivision: Information Technology Date: Feb 22 2018 Director's Signature: Ann Graf Phone: Contact Person: Ann Graf 1.Description of Equipment 2.Cost:Per Unit Total PC replacement for Customer Service Representatives, requires more Purchase memory and adaptors for use with lnContact phone system Price $1,500.00 $30,000.00 Tax (9.50%) 142.50 2,850.00 Installation or other eosts 0.00 0.00 Total Cost $1,642.50 $32,850.00 3.Number of Units Requested 20 Check One New X Replacement 4.Purpose of Expenditure (Explain in Box 8)5.Estimated Useful Life (in years) Check One Scheduled Replacement I 5 I ,___ ,__ Present Equipment Obsolete X Replace Worn Out Equipment 6.Number of Similar Items In Inventory Reduce Personnel Time Expand Service I New Operation Improve Procedures, Records, etc. 7.Replaced Items (Attach additional sheet if necessary) Item Eauio/Asset# Make Aae 8.Justification -Proposed Funding: Indicate any allocation to multiple sources: On-going equipment replacement. Funding 100% LW 9.Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. 375 CITY OF AZUSA FY 2018-19 CAPITAL OUTLAY REQUEST DepartmenUDivision: Information Technology Date: Feb22 2018 Director's Signature: Ann Graf Phone: Contact Person: Ann Graf 1.Description of Equipment 2.Cost:Per Unit Total LARIAC-Update of the exsisting digital imagery for the city wide GIS data. The Purchase update provides more recent additional data and benefits. Price $7,791.00 $231373 00 Tax (9 .50%) Installation or other costs 0.00 0.00 Total Cost $7,791.00 $23,373.00 3. Number of Units Requested 3 Check One New X Replacement 4.Purpose of Expenditure (Explain in Box 8)5.Estimated Useful Life (in years) Check One Scheduled Replacement I Present Equipment Obsolete Replace Worn Out Equipment 6.Number of Similar Items In Inventory Reduce Personnel Time 1= Expand Service I New Operation Improve Procedures, Records, etc. 7.Replaced Items (Attach additional sheet if necessary) Item Eauio/Asset# Make Aae 8.Justification - Proposed Funding: Indicate any allocation to multiple sources: This imagery is provided via a consortium of Cities via a program called LARIAC (Los Angeles Region Imagery Acquisition Consortium) The LAR-IAC represents a model in regional cooperation that improves the quality, access, and c0st-effecliveness of high resolution aerial imagery. Knowledge transfer is increased through consortium program meetings, user groups, and various workshops that have been established in conjunction with this project. The imagery acquired will enable all participating jurisdictions the ability to leverage this key geographic information asset for numerous decision support business applications, which will enable the effective and efficient delivery of services. The funding for this project can be shared between L&W, Sewer and PD, and the LARIAC program allows us to pay for the imagery over a 3 year period 9.Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. 376 CITY OF AZUSA FY 2018-19 CAPITAL OUTLAY REQUEST Department/Division: Information Technology Date: Feb 22 2018 Director's Signature: Ann Graf Phone: Contact Person: Ann Graf 1.Description of Equipment 2.Cost:Per Unit Total Recreation management and registration software. Specific application TBD.Purchase Includes funding for 2 PC's for public "kiosk" registration.Price $10,000.0 C Tax (9.50%) 950.00 0.0E> ' Installation or other costs 0.00 0.00 Total Cost $10,950.00 $0.00 3.Number of Units Requested Ch�ck One New X Replacement 4. Purpose of Expenditure (Explain in Box 8)5.Estimated Useful Life (in years) Check One Scheduled Replacement I Present Equipment Obsolete -Replace Worn Out Equipment 6.Number of Similar Items In Inventory Reduce Personnel Time X Expand Service I New Operation X Improve Procedures, Records, etc. 7.Replaced Items (Attach additional sheet if necessary) Item Eauio/Asset# Make Ace 8.Justification -Proposed Funding: Indicate any allocation to multiple sources: Provide a fully web based system for activity registration, facility registration, membership management, league management, e-mail blasts etc. Also a user friendly interface for staff to set up classes and extract information. Current system is antiquated, and only provides very basic functionality. 9.Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. 377 -·�-----· CITY OF AZUSA FY 2018-19 CAPITAL OUTLAY REQUEST DepartmenUDivision: Information Technology Date: Feb 22 2018 Director's Signature: Ann Graf Phone: Contact Person: Ann Graf 1.Description of Equipment 2. Cost: Per Unit TotalReplacement Tape drive for back-up for offsite storage Purchase Price $5,000.00 Tax (9.50%) 475.00 0.00 Installation or other costs 0.00 0.00 Total Cost $5,475.00 $0.00 3.Number of UnitsRequested 1 Check One New Replacement X 4.Purpose of Expenditure (Explain in Box 8)5.Estimated Useful Life (in years)Check One Scheduled Replacement I Present Equipment Obsolete X Replace Worn Out Equipment 6.Number of Similar Items In Inventory-Reduce Personnel Time /-Expand Service I j New Operation == Improve Procedures, Records, etc. 7.Replaced Items (Attach additional sheet if necessary)Item Eauio/Asset# Make Aae 8.Justification -Proposed Funding: Indicate any allocation to multiple sources:Replacement for exsisitng tape drive, used for off site storage. Funding source GF & LW 9.Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. 378 CITY OF AZUSA FY 2018-19 CAPITAL OUTLAY REQUEST DepartmenUDivision: Information Technology Date: Feb 22 2018 Director's Signature: Ann Graf Phone: Contact Person: Ann Graf 1.Description of Equipment 2.Cost:Per Unit Total Replacement of existing phone system, considering both on premise and Purchase hc;,sted solutions.Price $400,000.00 Tax (9.50%) 0.00 Installation or other costs 0.00 0.00 Total Cost $400,000.00 $0.00 3.Number of Units Requested Check One New Replacement X 4.Purpose of Expenditure (Explain in Box 8)5.Estimated Useful Life (in years) Check One X Scheduled Replacement I 25 I X Present Equipment Obsolete X Replace Worn Out Equipment 6.Number of Similar Items In Inventory Reduce Personnel Time Expand Service I I New Operation X Improve Procedures, Records, etc. 7.Replaced Items (Attach additional sheet if necessary) Item Eauio/Asset# Make Aqe I 8.Justification -Proposed Funding: Indicate any allocation to multiple sources: The City of Azusa operates on an aged Avaya PBX platform that has been in operation over 23 years and has reached end of support status. Replacement parts and technical support are becoming increasingly difficult to rely on, creating a risk of a potential extended downtime in the event of a component failure. Funding sources can be shared, based on number of lines per departmenUfund. Including L&W, sewer, GF. Tne City is undergoing a review of its current environment and options and budgets for potential upgrade/replacement solutions. The amount provided is a guestimate based on a hosted solution a place holder until the completion of the Telecommunications study, estimated to be 5/18. 9.Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. \ 379 CITY OF AZUSA FY 2018-19 CAPITAL OUTLAY REQUEST Department/Division Public Works/Streets Division Date: March 2, 2018 Director's Signature: Phone: Contact Person: Nikki Rosales 626-812-5261 1.Description Qf Equipment 2.Cost:Per Unit Total 2019 Hine Dump Truck Hybrid -this dump truck or a similar vehicle will be Purchase purchased as part of the MSRC Local Government Partnership Program. Zero Price $82,422.49 $82,422.49 emission vehicles are matched dollar for dollar. The total awarded to Azusa is $64,290. On this vehicle $41,211.25 will be funded through AQMD Fund 27. Tax (9.50%)7.830.14 f,BJU.14 Installation 0001 0001 or other costs Total Cost $90.252.63 $90,252.63 3.Number of Units Requested 1 Check One New X Replacement 4.Purpose of Expenditure (Explain in Box 8)5.Estimated Useful Life (in years) Check One 1-Scheduled Replacement I 10 I !h-Present Equipment Obsolete Replace Worn Out Equipment 6.Number of Similar Items In Inventory Reduce Personnel Time ,___ I l X Expand Service New Operation L-Jlmprove Procedures, Records, etc. 7.Replaced Items (Attach additional sheet if necessary) Item Eauio/Asset# Make Aqe 8, Justification -Proposed Funding: Indicate any alloca ion to multiple sources: MSRC (SCAQMD Division) Laval Government Partnership is awarding dollar for dollar grants to local government agencies to purchase zero emission vehicles. This dump truck will be utilized in the Streets Maintenance Division for alley clean up and concrete jobs. Dollar for dollar match of $41,211.25 will be funded by AQMD Fund 27. 9. Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Maintenance costs will be ongoing but cannot be estimated at this time. 380 CITY OF AZUSA FY 2018-19 CAPITAL OUTLAY REQUEST Department/Division:Public Works/Facilities Division Director's Signature: Contact Person:Nikki Rosales 1. Description of Equipment 2018 Ford Translt-350 Base w/Sliding Pass-Side Crgo Door High Roof Cargo Van or a similar vehicle will be purchased as part of the MSRC Local Government Partnership Program. Zero emission vehicles are matched dollar for dollar. The total awarded to Azusa is $64,290. On this vehicle the balance available on the dollar for dollar match grant ($23,079) will be funded through the grant. The balance of $25,464 wUI be funded through AQMD Fund 27. �-Purpose of Expenditure (Explain in Box 8) Check One / -Scheduled Replacement j == Present Equipment Obsolete I Replace Worn Out Equipment-/i..__JReduce Personnel Time /C]Expand Service New Operation /L...Jlmprove Procedures, Records, etc. 7.Replaced Items (Attach additional sheet if necessar)') Item Eouio/Asset# 8. Justification -Proposed Funding: Indicate any allocation to multiple sources: Date: March 2, 2018 Phone: 626-812-5261 2. Cosl Per Unit TotalPurchase Price $48,542.45 $48.542.45 Tax (9.50%, 4,611.53 $4,611.5 3- Installation or other costs 0.00 0.00 Total Cost $53,153.98 $53,153.98 3.Number of Units Requested 1 Check One New X Reolacement 5. Estimated Useful Life (in years) I 10 I 6.Number of Similar Items In Inventory I 0 I Make Aae MSRC (SCAQMD Division) Laval Government Partnership is awarding dollar for dollar grants to local government agencies to purchase zero emission vehicles. This van will be utilized in the Facilities Division for maintenance of buildings. Dollar for dollar matct, of $23,079 wilt be funded by AQMD Fund 27. 9.Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Maintenance costs will be ongoing but cannot be estimated at this time. 381 CITY OF AZUSA FY 2018-19 CAPITAL OUTLAY REQUEST DepartmenUDivlsion: Otllitles I Administrative Services Date: March 6, 2018 Director's Signature: Phone: Contact Person: Steven Yang (626) 812-5283 1.Description of Equipment 2.Cost:Per Unit Total Ceiling mounted projector, build-in audio system, LED lighting, window coverings,Purchase computer network, phone system, storefront plexi-glass.Price $68,880.00 Tax (9.5%) 0,00 6,543.60 Installation or other costs 0 .00 0.00 Total Cost $0.00 $75,423.60 3.Number of Units Requested Check One New X Replacement 4.Purpose of Expenditure (Explain in Box 8)5.Estimated Useful Life (in years) Check One Scheduled Replacement I 5 Present Equipment Obsolete -Replace Worn Out Equipment 6.Number of Similar Items In Inventory Reduce Personnel Time -I I x Expand Service -New Operation .--Improve Procedures, Records, etc. i-- 7.Reolaced Items (Attach additional sheet if necessary) Item Eoufa/Asset# Make Aae 8.Justification -Proposed Funding: Indicate any allocation to multiple sources: 1.Modernize 22 years old conference room with improved audio & video projection system, lighting, windows covering and repainting. 2.Setup Suite 28 computer network, phone system, entrance door to reception area and repainting for business occupancy. 3.Install a storefront plexi-glass for the 2nd floor reception area for building energy efficiency and noise reduction. Proposed Funding: $50,880 Acct #31-40-702-935-7125 (55% from 32-00-000-000-3605 and 45% from 33-00-000-000-3605). $18,000 Acct #31-40-702-935-7150 (55% from 32-00-000-000-3605 and 45% from 33-00-000-000-3605). 9.Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. None. 382 CITY OF AZUSA FY 2018-19 CAPITAL OUTLAY REQUEST DepartmenUDivision: Utilities/Water Date: 3/6/2018 Director's Signature: Phone: Contact Person: Ken Godbev 626-812-5086 1.Description of Equipment 2.Cost:Per Unit Total 2018 Ford F-350 work truck Purchase Price $52,000.00 Tax (9.50%) 4,940.00 0.00 Installation or other costs 0.00 0.00 Total Cost $56,940.00 $0.00 3.Number of Units Requested 1 Check One New Reola£ement X 4.Purpose of Expenditure (Explain in Box 8)5.Estimated Useful Life (in years) Check One � Scheduled Replacemeat I 10 Present Equipment Obsolete Replace Worn Out Equipment 6.Number of Similar Items In Inventory Reduce Personnel Time _ Expand Service I 4 New Operation Improve Procedures, Records, etc. 7.Replaced Items (Attach additional sheet if necessary) Item Eauio/Asset# Make Aae .2006 Ford F-350 WT-39 Ford 12 years 8.Justification -Proposed Funding: Indicate any allocation to multiple sources: This vechile is a 12 year old F-350 work truck used daily by our stand by person. This truck has 110,000 miles and is past its useful life. This truck is requiring frequent maintenance and down time which affects water operation. 9.Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Major and routine engine,transmission,tire and body maintenance. 383 CITY OF AZUSA FY 2018-19 CAPITAL OUTLAY REQUEST Department/Division:Electric Division Director's Signature: Contact Person:F.Lani:iit / D. Patterson 1. Description of Equipment Crew supervisor work truck with 8' trademaster service body, 2 WO regular cab complete wirh material rack (Chevy Silverado 2500HD or equivalent work truck) 4.Purpose of Expenditure (Explain in Box 8) CheokOne X Scheduled ReplacementI-Present Equipment Obsolete1� Replace Worn Out Equipment _ _ Reduce Personnel Time ' _ Expand Service _ New Operation 1-Improve Procedures, Records, etc. 7.Replaced Items (Attach additional sheet if necessary) Item 2004 Ford F350 Super Eaulo/Asset# License # 1199884 8.Justification -Proposed Funding: Indicate any allocation to multiple sources: Date: March 6, 2018 Phone: X5213 / X5216 2. Cost: Per Unit TotalPurchase Price $37,000 00 Tax (9.50%)3,515.00 0.00 Installation or other costs 2,000.00 0.00 Total Cost $42,515.00 $0.00 3.Number of Units Requested 1 Check Ooe New Replacement 1.00 5. Estimated Useful Life (in years) I 15 I 6.Number of Similar Items In Inventory I 1 Make Aae Ford F350 14 Replace existing supervisor old work truck which had already reached its useful economic life. (mileage=) 9.Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Electric Division Fund 33 will be used for routine vehicle maintenance. 384 CITY OF AZUSA FY 2018-19 CAPITAL OUTLAY REQUEST Department/Division: Electric Division Director's Signature: Contact Person: F.Langit / D. Patterson 1.Description of Equipment Work truck for Stand-by personnel, regular cab 2 WO (Chevy Silevrado work truck model or equivalent) 4.Purpose of Expenditure (Explain in Box 8) Check One " X Scheduled Replacement Present Equipment Obsolete 1� Replace Worn Out Equipment Reduce Personnel Time I Expand Service I --= New Operation /.__ Improve Procedures, Records, etc. 7.Reolaced Items (Attach additional sheet if necessary) Item Old stand by truck (#713) 2001 Dodge Eauio/Asset# License # 1109891 8.Justification -Proposed Funding: Indicate any allocation to multiple sources: Date: March 6, 2018 Phone: X5213 11 •X5216 2.Cost:Per Unit Total Purchase Price $28,870.00 Tax (9.50%) 2,742.65 0.00 Installation or other costs 1,000.00 0.00 Total Cost $32,612.65 $0.00 3.Number of Units Requested , Check One New Replacement 1.00 5.Estimated Useful Life (in years) I 15 6.Number of Similar Items In Inventory I 1 I Make Aae Dodge.. 1500 17 Replace existing old stand by truck which had already reached its useful economic life. (mileage=) 9.Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Electric Division Fund 33 will be used for routine vehicle maintenance. 385 CITY OF AZUSA FY 2017-18 CAPITAL OUTLAY REQUEST Department/Division: Director's Signature: Contact Person: 1.Description of Equipment Public Safety-Police Steve Hunt Paul Dennis 3ea 2018 Fully equipped Ford Police Interceptor SUV (Patrol Car} (Cars include: Emergency Vehicle Conversion, car graphics (reflective film} and Motorola radios (APX6500 UHF R2} Check One x Scheduled Replacement 11 ___ .... Present Equipment Obsolete x Replace Worn Out Equipment Reduce Personnel Time 11----1 11 ___ _.Expand Service 11 ___ _.New Operation 1 1o-_ _.lmprove Procedures, Records, etc. 7.Replaced Items (Attach additional sheet if necessary) Item 2015 Ford Police Interceptor 1FM5K8AR1FGA15811 2015 Ford Police Interceptor 1 FM5K8AR3FGA 15809 2015 Ford Ploice Interceptor 1 FM5K8AR2EGA65289 Equip/Asset# P-8 P-9 P-15 Date: May 15, 2018 Phone: Ext. 3215 2.Cost:Per Unit Total Purchase Price $39,736.26 $119,208.78 Tax (9.50%' 3,774.94 11,324.83 ·i---------+---------11 Installation or other costs $2,358.75 $7,076.2E Total Cost $45,869.95 137,609.86 3.Number of Units Requested 3 Check One New Replacement X 5.Estimated Useful Life (in years} 3 6.Number of Similar Items In Inventory Make FORD FORD FORD 18 Aae 3 3 3 8. Justification -Proposed Funding: Indicate any allocation to multiple sources: Scheduled replacement of current patrol fleet vehicles using General Fund Equipment Replacement funds. 9.Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Service, wear and tear and expected maintenance. The Estimate cost for service maintenance of a newer patrol car is approximately $1,200 for maintenance per year. The manufacturer provides a 3 year or 36,000 mile warranty. 386 CITY OF AZUSA FY 2018-19 CAPITAL OUTLAY REQUEST Department/Division: Public Safety-Police Date: February 14,2018 Director's Signature: Steve Hunt Phone: Contact Person: Paul Dennis 3215 1.Description of Equipment 2.Cost: Per Unit Total Heavy Duty Lockers for Equipment Storage Purchase Price $5.466.00 $5,466.00 Tax (9.5%) 519.27 519.27 lnstallatio nor other costs 700.00 700.00 Total Cost $6,685.27 $6,685.27 3.Number of Units Requested 1 Check One New X Reolacement 4.Purpose of Expenditure (Explain in Box 8)5.Estimated Useful Life (in years) Check One Scheduled Replacement [ Present Equipment Obsolete Replace Worn Out Equipment 6.Number of Similar Items In Inventory Reduce Personnel Time X Expand Service I 0 New Operation Improve Procedures, Records, etc. 7.Replaced Items (Attach additional sheet If necessary) Item EQuio/Assel# Make Age 8.Justification -Proposed Funding: Indicate any allocation to multiple sources: General Fund 9.Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. 387 CITY OF AZUSA FY 2018-19 CAPITAL OUTLAY REQUEST Department/Division: Public Safety/ Police Director's Signature: Steve Hunt Contact Person: Paul Dennis 1.Description of Equipment VM Ware Network Storage Server/ Velocity Server 4.Purpose of Expenditure (Explain in Box 8) Check One Scheduled Replacement Present Equipment Obsolete X Replace Worn Out Equipment Reduce Personnel Time Expand Service New Operation Improve Procedures, Records, etc. 7. Reeraced Items (Attach additional sheet if necessarvl-Item EIDdiQIAsset# Velocity Server File Server Date: February 14, 2018 Phone: 626-812-3215 2.Cost: Per Unit Total Purchase Price $7,439.17 $7.439.17 Tax (9.5%) 706.72 706. 72 lnstallatio nor other costs 0.00 0.00 Total Cost $8,145.89 $8,145.89 3.Number of Units Requested 1 Check One New Reelacement X 5.Estimated Useful Life (in years) [ 6. Number of Similar Items In Inventory I Mak� &ge Velocity HP 8.Justification -Proposed Funding: Indicate any allocation to multiple sources: General Fund -Replace old velocity and file server 9.Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. 388 CITY OF AZUSA FY 2018-19 CAPITAL OUTLAY REQUEST Department/Division· Public Safety/ Police Date: February 14, 2018 Director's Signature: Steve Hunt Phone: Contact Person: Paul Dennis 626-812-32151.Description of Equipment 2.Cost: Per Unit Total2 -Axis IP Box Cameras, 2 -Bosch IP Wedge Cameras, 2 -PurchaseExacqVision Licenses i Price $4,690.00 $4,690.00 v Tax (9.5%) 445.55 445.55 °Hr 1ct,'/ lnstallatio n or other costs 0.00 0.00 Total Cost $5,135.55 $5,135.55 3.Number of UnitsRequested 1 Check One New X Replacement 4.Purpose of Expenditure (Explain in Box 8)5.Estimated Useful Life (in years)Check One Scheduled Replacement Present Equipment Obsolete Replace Worn Out Equipment 6.Number of Similar Items In InventoryReduce Personnel Time X Expand Service I New Operation Improve Procedures, Records, etc. 7.Replaced Items (Attach additional sheet if necessary)Item Eauip/Asset# Make Arie 8.Justification -Proposed Funding: Indicate any allocation to multiple sources: General Fund -Two cameras for gate-security and two cameras for juvenile holding cell 9.Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. 389 CITY OF AZUSA FY 2018-19 CAPITAL OUTLAY REQUEST Department/Division: Recreation and Fa mily Services Director's Signature: Contact Person: Marc Gonzales 1.Description of Equipment 13.5 sq. ft. fiberglass reinforced plastic high rate sand filter. Includes backwash valve, filter media, and new Victaulic couplings. Also includes installation. $10,255, filter; $3556, installation; 9.25% sales tax= $948.59; Freight, $489.63 Four filters are needed, bu APU committed to paying for two, so this request is for two filters only. 4. Purpose of Expenditure (Explain in Box 8) Check One Scheduled Replacement /-Present Equipment Obsolete1� Replace Worn Out Equipment Reduce Personnel Time 1== Expand Service / New Operation ,_ Improve Procedures, Records, etc. 7.Replaced Items (Attach additional sheet if necessary) Item Egui12LAss�t# 8. Justification -Proposed Funding: Indicate any allocation to multiple sources: Existing filters are functioning poorly. Date: Febrary 28, 2018 Phone: 626/812-5201 2. Cost:Per Unit Total Purchase Price $10,255.00 $20,SlO.OO Tax (9.5%) 974.23 1,948.45 Installation or other costs 4,045.63 8,091.26 Total Cost $15,274.86 $30,549.71 3.Number of Units Requested 2 Check One New Rcolacement xx s.Estimated Useful Life (in years) I 10 years 6.Number of Similar Items In Inventory I 4 Make Al!e 9.l�dicate any on-going costs associated with item(s): maintenance, warranties, training, etc. 390 CITY OF AZUSA FY 2018-19 CAPITAL OUTLAY REQUEST Department/Division: Recreation and Family Services Date: Febrary 28, 2018 Director's Signature: Phone: Contact Person: Miki Carpenter 626/812-5220 1.Description of Equipment 2.Cost:Per Unit Total Turnstiles = $2095.61 x 2 = 4191.22 Purchase Front Load Ticket payment system with and ticket and change dispenser= $2299 Price $5,973.98 $5,973.98 Stand up kiosk for registration = $412.99 X 2= 825.98 Front desk furniture refurbish= $2000 Tax (9.5%) 567.53 567.53 Dry Erase Boards for Room #5 = $241.99 x 4 = 967.96 Installation Podium= $156.31 or other Presentation Cart= $279.99 costs Projector and Mount= $549.99 0 Wall Screen/dry erase board= $677.50 Total Cost $6,541.50 $6,541.50 50% of the cost is proposed under CIP and 50% under capital outlay request.3.Number of Units Requested Check One ' New xx Replacement xx 5.Estimated Useful Life (in years) Check One Scheduled Replacement I 15 years I xx Present Equipment Obsolete xx Replace Worn Out Equipment 6.Number of Similar Items In Inventory Reduce Personnel Time xx Expand Service I I New Operation xx Improve Procedures, Records, etc. 7.Replaced Items (Attach additional sheet if necessary) Item Egui12LAsset# Make � 8.Justification -Proposed Funding: Indicate any allocation to multiple sources: Security and monitoring at pool Update of Memorial Park lobby and meeting rooms for improved function and community use. 50% CIP and 50% Operating budget. All General Funds. ' 9.Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. 391