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Home My WebLink About06. AdministrationADMINISTRATION City Council City Clerk City Treasurer Office of the City Manager City Attorney Public, Educational, and Government Access Capital Infrastructure Replacement 83 CITY COUNCIL PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Mayor and City Council are the elected representatives of the City and, therefore, act as the policy-making legislative body of this municipality. They enact the City’s laws, known as ordinances, adopt resolutions reflecting policy positions, and provide authorization for City actions, and are bound to uphold the laws of the State of California, as well as our Federal Government. The City Council selects or approves the selection of members of the City boards, commissions, and committees. Each year, the City Council considers and adopts a fiscal budget of appropriations and establishes policies and goals to direct the City Manager and his staff. The City Council also appoints the City Manager and City Attorney. FY 2019-20 STRATEGIC GOALS:  Continue progress on effective economic development strategies including upcoming catalyst projects, addressing underutilized/vacant properties, and supporting legislative measures that create local tools and funding for economic development  Work to address the structural budget shortfall and long-term financial sustainability  Continue improvements to public facilities and city infrastructure with particular emphasis on water and energy efficiencies  Continue to proactively address concerns related to residents coexisting with wildlife, ongoing impacts from the gold line, homelessness and gang violence  Monitor legislative actions in Sacramento and take positions on new bills that might impact the City. FY 2018-19 PROGRAM HIGHLIGHTS:  Began the fiscal year 2018-19 with an unassigned General Fund balance of $8.2 mil.  Successfully recruited and appointed a new City Manager.  Voted most business-friendly city by Los Angeles Economic Development Corporation  Adopted a revised reserve fund policy including unassigned and assigned reserves to address post-employment liabilities, significant insurance claims and aging city equipment 84 Description C o 6235 Meetings/Conferences - League Annual, League Monthly, ICSC, CCC, NLC, ICA, CCC 6298 Council Telecommunication Exp - Home DSL, Special equipment, etc. 6563 Special Supplies - City Plaques 7050 Donations/Contributions - Flag Committee; Scholarship Program and Special Assistance Program CITY COUNCIL ACTIVITY DETAIL Account Number 1008000000 85 BUDGET UNIT: 1008000000 CITY COUNCIL ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE PERSONNEL 6006 Salaries/Temp & Part-Time 24,093 24,001 24,000 24,000 24,000 - 6101 PERS/Employee Contribution 386 385 400 400 1,800 1,400 6104 PERS Lump Sum - - 3,530 3,530 3,995 465 6105 PERS/Employer Contribution 3,375 4,836 700 700 875 175 6125 FICA/Employer Contrib/Med 1,614 1,544 1,825 1,825 1,825 - 6140 Life Insurance Allocation 427 425 450 450 450 - 6155 Workers' Comp Allocation 963 959 950 950 950 - 6175 Benefits/Flex Plan 81,479 77,183 80,750 80,750 80,750 - PERSONNEL SUBTOTAL 112,337 109,333 112,605 112,605 114,645 2,040 OPERATIONS 6230 Dues & Subscriptions 6235 Meetings & Conferences 10,576 10,275 15,500 14,350 15,500 - 6298 Council Telecommunication Exp 1,884 2,008 2,000 2,000 2,000 - 6530 Office Supplies 197 55 500 500 500 - 6563 Supplies/Special 423 441 2,500 2,500 2,500 - 7050 Donations/Contribution 1,000 2,540 10,000 7,000 10,000 - OPERATIONS SUBTOTAL 14,080 15,319 30,500 26,350 30,500 - GENERAL FUND TOTAL:126,417 124,652 143,105 138,955 145,145 2,040 86 CITY CLERK PROGRAM COMMENTARY PROGRAM DESCRIPTION: The City Clerk is an elected official and serves as the community’s representative in the administrative operations of municipal business and the custodian of the City Seal. It is the duty of the Elected City Clerk to act as Clerk of the City Council and as Secretary to the Utility Board, Industrial Development Authority, Azusa Public Financing Authority, and the Oversight Board to the former Redevelopment Agency, attend meetings and ensure that a legislative history of all actions is maintained. The City Clerk works with the Chief Deputy City Clerk who is responsible for the day- to-day operations of the City Clerk’s Office and is charged with the preparation and distribution of agendas, maintenance, and protection of official City records as required, publishes and codifies ordinances, processes, attests, and certifies records, conducts all City elections, and acts as a filing officer for the Fair Political Practices Commission (FPPC). FY 2019-20 STRATEGIC GOALS:  Continue to update and maintain the City’s E-Contracts System.  Oversee the creation of a Records Committee comprised of representatives from City Departments to update and maintain the City’s Records Retention Schedule.  Establish a new filing index for improved records management (hard and electronic documents).  Continue to oversee the Electronic Document Management System (EDMS) with Laserfiche and continue to work on reorganization of the existing system to improve access to and retrieval of City records.  Enhance Auditorium A/V System. FY 2018-19 PROGRAM HIGHLIGHTS:  Completed, distributed and posted City Council Agenda Packets for all regular and special meetings throughout the fiscal year.  Completed the uploading of two years of current contracts into the E-Contracts System.  Completed the Implementation of a new Voting System in Auditorium.  Continued scanning documents such as minutes, agenda packets, ordinances and resolutions into the City’s EDMS. 87 BUDGET UNIT:1015210000 ADMINISTRATION - CITY CLERK REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 18-19 19-20 VARIANCE EXPLANATION OPERATIONS 6220 Training Schools 3,500 3,584 6,300 2,800 $2,800 added for City Clerk to attend TTC Training 6230 Dues & Subscriptions 1,050 1,050 1,090 40 CCAC Memberships increased 6330 Codification 3,800 4,928 5,000 1,200 In the last 2 years the number of Codification has increased 6399 Prof Svcs/Other 10,000 10,000 6,000 (4,000) Decreased due to completion of part of the vault configuration in FY1819 6493 Outside Services & Repairs 3,000 3,000 1,500 (1,500) Eliminated Docusign Subscription 6563 Supplies/Secial 500 500 2,000 1,500 Need to order Certificate Paper and Certificate Folders 7060 Election Expenses - - 70,000 70,000 Election Year March 2020 88 Description 6220 Training Schools - Institute of Certified Records Managers, Master Municipal Clerk Academy (MMCA); Technical Training for Clerks (TTC); Professional Development as deemed necessary 6230 Dues/Subscriptions - IIMC (3), CCAC (5), ARMA (1), NNA (1) 6235 Meeting/Conferences - CCAC Quarterly Association meetings; CCAC 2020 Annual Conference; LOC New Law & Election Seminar 6330 Codification - Hosting Municipal Code online and supplements to keep the AMC current; OrdBank 6399 Professional Services/Other - Reorganization of vault and records management filing system; NetFile 6405 Commission Meetings Expense - Video recording of City Council and Planning Meetings 6493 Outside Services and Repair - Miscellaneous expenses 6518 Postage - Processing of postage for most City departments 6601 Advertising Expense - Legal advertising for all public hearings, bid openings, and public notices 6830 Rental Equipment - Neopost - lease of mail machine CITY CLERK Account Number 1015210000 ACTIVITY DETAIL 89 BUDGET UNIT:1015210000 CITY CLERK ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE PERSONNEL 6003 Salaries/Regular 146,993 145,327 173,890 175,455 183,620 9,730 6006 Salaries/Temp & Part-Time 140,276 142,341 150,050 140,590 147,390 (2,660) 6033 Overtime Pay/Premium 191 1,504 - - - - 6048 Salaries/Language Pay 6,065 6,648 6,850 5,470 5,665 (1,185) 6075 Vacation Pay-Off - - - 2,200 1,000 6078 Sick Leave Pay-Off - 1,406 - - - - 6101 PERS/Employee Contribution 7,846 8,182 27,870 9,035 22,600 (5,270) 6104 PERS Lump Sum - - 66,300 66,300 58,655 (7,645) 6105 PERS/Employer Contribution 42,665 75,987 14,655 22,480 16,675 2,020 6107 APPLE/EMPLYR CON 505 617 1,990 - - (1,990) 6125 FICA/Employer Contrib/Med 4,276 4,508 5,475 4,680 5,630 155 6133 Retiree Health Premium Reimb 1,531 1,578 1,607 1,400 - (1,607) 6140 Life Insurance Allocation 271 506 650 560 715 65 6155 Workers' Comp Allocation 11,738 12,485 13,225 12,965 13,470 245 6160 LTD Insurance Allocation 375 1,131 1,355 1,345 1,425 70 6165 Unemployment Allocation 137 227 375 250 395 20 6175 Benefits/Flex Plan 48,622 46,208 46,700 48,330 51,250 4,550 6180 Deferred Comp/Employer Paid 2,345 2,655 3,600 3,510 3,600 - PERSONNEL SUBTOTAL 413,834 451,310 514,592 494,570 512,090 (3,502) OPERATIONS 6220 Training Schools 3,638 3,860 3,500 3,584 6,300 2,800 6230 Dues & Subscriptions 925 1,310 1,050 1,050 1,090 40 6235 Meetings & Conferences 3,464 3,280 5,400 5,400 5,400 - 6240 Mileage Reimbursement 151 207 300 70 200 (100) 6330 Codification 3,479 5,934 3,800 4,928 5,000 1,200 6399 Prof Svcs/Other 4,557 - 10,000 10,000 6,000 (4,000) 6405 Commission Meeting Expenses - 8,918 12,000 10,080 12,000 - 6493 Outside Services & Repairs 12,967 3,133 3,000 3,000 1,500 (1,500) 6518 Postage 26,310 27,060 26,000 24,827 26,000 - 6530 Office Supplies 1,654 1,207 1,500 1,500 1,500 - 6551 Fuel and Oil 187 138 200 140 200 - 6563 Supplies/Special 583 106 500 500 2,000 1,500 6572 Office Furniture & Equipment 255 517 500 498 500 - 6601 Advertising Expense 5,005 3,693 4,000 2,346 4,000 - 6825 Maintenace & Repair - - 100 60 100 - 6830 Rent/Equipment 4,110 4,506 5,000 5,000 5,000 - 6850 Lease Payments 3,787 3,787 3,800 3,800 3,800 - 6915 Utilities/Telephone 643 605 650 650 650 - 7060 Election Expenses 43,039 9,546 - - 70,000 70,000 OPERATIONS SUBTOTAL 114,754 77,806 81,300 77,433 151,240 69,940 GENERAL FUND TOTAL:528,588 529,116 595,892 572,003 663,330 66,438 90 CITY TREASURER PROGRAM COMMENTARY PROGRAM DESCRIPTION: The City Treasurer is responsible for the investment and cash management activities of the City and all of its programs. These include the Successor Agency and the Azusa Public Financing Authority. The elected Treasurer, utilizing the services of staff from other operating departments, prepares the daily cash deposits, reviews and approves all wire transfers, and negotiates with banking personnel to optimize service. The Treasurer oversees the daily cash flow and cash balances of the City’s general checking account and the Local Agency Investment Fund (LAIF) to assure adequate cash is available to meet the City’s daily disbursements. The Treasurer acts as the primary contact with the banking and investment institutions utilized by the City, prepares monthly investment reports required by State law, prudently invests the City’s idle cash and annually reviews and updates the City’s Investment Policy prior to submittal to the City Council for approval. FY 2019-20 STRATEGIC GOALS:  To optimize the earnings of the cash resources of the City in the safest environment while maintaining a liquidity of funds to meet the on-going operational and cash needs of the City. FY 2018-19 PROGRAM HIGHLIGHTS:  None. 91 BUDGET UNIT:1045820000 CITY TREASURER ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE PERSONNEL 6006 Salaries/Temp & Part-Time 31,644 31,523 31,525 31,525 31,525 - 6101 PERS/Employee Contribution 24 24 25 25 2,230 2,205 6104 PERS Lump Sum - - 10,155 10,155 11,400 1,245 6105 PERS/Employer Contribution 5,542 8,797 4,960 2,930 5,405 445 6125 FICA/Employer Contrib/Med 441 435 690 460 690 - 6140 Life Insurance Allocation 128 126 150 130 150 - 6155 Workers' Comp Allocation 1,266 1,261 1,260 1,260 1,260 - 6175 Benefits/Flex Plan 16,343 15,483 16,150 16,190 16,150 - PERSONNEL SUBTOTAL 55,387 57,650 64,915 62,675 68,810 3,895 OPERATIONS 6230 Dues & Subscriptions 155 155 155 - 155 - 6235 Meetings & Conferences 20 20 300 30 300 - 6530 Office Supplies 151 4 100 40 100 - 6539 Printing, Binding & Duplicating - - 1,000 - 1,000 - 7007 Credit Crd SrvCg 49,910 36,426 - 25,000 - - 7009 Bank Service Charge 90,010 80,885 120,000 85,000 120,000 - OPERATIONS SUBTOTAL 140,246 117,491 121,555 110,070 121,555 - GENERAL FUND TOTAL:195,634 175,140 186,470 172,745 190,365 3,895 92 ADMINISTRATION OFFICE OF THE CITY MANAGER PROGRAM COMMENTARY PROGRAM DESCRIPTION: The City Manager is the chief executive/administrative officer of the City. The City Manager is appointed by, answerable to, and takes direction from the City Council. The City Manager's office is responsible for the day-to-day efficient performance of all city operations, implementing Council policy, formulating staff recommendations to Council on policy matters, and preparing and submitting the annual budget. All employees except the City Attorney, City Clerk, and City Treasurer are the responsibility of the City Manager. FY 2019-20 STRATEGIC GOALS:  The City Manager’s Office will track and provide the City Council with quarterly progress updates on adopted Goals and Objectives.  The City Manager’s Office will focus resources to ensure a balanced, fiscally sustainable budget; preserving and enhancing existing business within Azusa, delivering services to the community as efficiently as possible; and implementing organizational initiatives to increase employee performance.  The City Manager’s Office will evaluate and develop recommendations to address the City’s Budget Structural Deficit and growing Other Post-Employment Benefits (OPEB) liability and other unfunded liabilities to ensure the City’s financial sustainability.  The City Manager's Office will continue to monitor legislation, make recommendations for appropriate action and stay fully engaged on matters with regional agencies, local, county, state and federal offices.  The City Manager's Office will facilitate and encourage quality development of City owned properties and increase focus on vacant/underutilized properties throughout the City. FY 2018-19 PROGRAM HIGHLIGHTS:  Successfully recruited and appointed new Department Directors, including Director of Utilities (Azusa Light and Water), Director of Economic and Community Development and Director of Recreation and Family Services.  Applied for and received award from the Southern California Association of Governments (SCAG) to prepare a City-wide Pedestrian Master Plan.  Designated ADA/504 Coordinator position to assist development of the City’s 2019 ADA Self-Evaluation and Transition Plan.  Provided oversight for management of multiple municipal service contracts with Los Angeles County.  Advocated City’s position regarding Federal, State and Local legislation and policies.  Maintained a balanced budget without reductions in service.  Disseminated news releases and information regarding government services. 93 BUDGET UNIT:1010110000 ADMINISTRATION - OFFICE OF THE CITY MANAGER REVISED YEAR END EST PROPOSED Acct. #DESCRIPTION 18-19 18-19 19-20 VARIANCE EXPLANATION OPERATIONS 6230 Dues & Subscriptions 2,459 2,459 2,571 112 Change in annual subcriptions amount 6235 Meetings & Conferences 10,900 9,000 10,400 (500) Decreased $200 with ICMA and reduction in California Contract Cities 6399 Professional Services 15,000 15,000 40,000 25,000 Grant writing program centralized 94 Description C o 6230 Dues/Subscriptions - San Gabriel Valley City Managers Association (SGVCMA), International City/County Management Association (ICMA), California City Management Foundation (CCMF), Municipal Management Assoication of Southern California (MMASC), Other 6235 Meetings/Conferences - SGVCMA, League of California Cities City Managers Department Meeting, League, ICMA and MMASC Conferences, Other 6399 Professional Services - Grant Writer 6521 Messenger Service - Federal Express, UPS 6527 Computer Supplies - Toners, Ink Cartridges ACTIVITY DETAIL Account Number 1010110000 OFFICE OF THE CITY MANAGER 95 BUDGET UNIT:1010110000 OFFICE OF THE CITY MANAGER ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE PERSONNEL 6003 Salaries/Regular 196,839 221,964 176,175 199,290 231,755 55,580 6006 Salaries/Temp & Part-Time 15,065 98,859 14,415 - 13,040 (1,375) 6033 Overtime Pay/Premium - 38 - - - - 6045 Sal/Ed Inc 918 730 725 - - (725) 6048 Sal/Language Pay - - - 15 - - 6069 Allowances/Vehicle 2,689 935 - 1,800 1,800 1,800 6070 Allowances/Telephone 1,344 467 900 900 900 - 6075 Vacation Pay-Off - 30,700 - 4,200 2,000 2,000 6078 Sick Leave Pay-Off - 354 - - - - 6079 Adm Lve Pay-Off 1,718 - - - - - 6101 PERS/Employee Contribution 11,076 7,894 12,460 10,255 15,665 3,205 6104 PERS Lump Sum - - 25,605 25,605 32,720 7,115 6105 PERS/Employer Contribution 23,703 29,075 3,735 8,905 6,245 2,510 6107 APPLE/EMPLYR CON 565 279 540 - 490 (50) 6125 FICA/Employer Contrib/Med 3,843 5,562 3,210 3,400 4,155 945 6133 Retiree Health 3,109 2,746 3,190 4,350 - (3,190) 6140 Life Insurance Allocation 429 332 475 465 680 205 6155 Workers' Comp Allocation 8,530 9,849 7,685 8,185 9,895 2,210 6160 LTD Insurance Allocation 1,741 1,049 1,375 1,665 1,800 425 6165 Unemployment Allocation 208 286 220 200 285 65 6175 Benefits/Flex Plan 32,493 25,938 29,070 30,525 38,640 9,570 6180 Deferred Comp/Employer Paid 10,186 4,915 3,240 3,840 4,680 1,440 PERSONNEL SUBTOTAL 314,454 441,972 283,020 303,600 364,750 81,730 OPERATIONS 6230 Dues & Subscriptions 3,735 733 2,459 2,459 2,571 112 6235 Meetings & Conferences 15,654 8,254 10,900 9,000 10,400 (500) 6399 Professional Services 78,450 62,975 15,000 15,000 40,000 25,000 6521 Messenger Service 100 - 200 100 200 - 6527 Supplies/Computer 380 487 500 500 500 - 6530 Office Supplies 2,466 3,179 3,000 3,000 3,000 - 6563 Supplies/Special 69 21 - - - - 6536 Supplies/Reprographics 150 - - - - - 6625 Program Expense (72) 645 12,000 12,000 12,000 - 6850 Lease Payments 725 900 900 900 900 - 6915 Utilities/Telephone 47 77 400 100 400 - OPERATIONS SUBTOTAL 101,703 77,270 45,359 43,059 69,971 24,612 GENERAL FUND TOTAL:416,158 519,242 328,379 346,659 434,721 106,342 96 ADMINISTRATION NEIGHBORHOOD SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: Neighborhood Services is a division of the City Manager’s Office and is dedicated to strengthening and enriching the community by providing high quality services and resources through educational programs, neighborhood revitalization, resident empowerment, partnerships, supervising all video and audio visual productions and presentations and supervising auditorium upgrades. FY 2019-20 STRATEGIC GOALS:  Continue efforts to improve public understanding of City operations and services.  Continue education efforts on coexisting with wildlife and participate on a regional coyote management plan.  Continue to facilitate neighborhood enhancement, community activities, and provide for social service needs among residents by creating partnerships and identifying resources through collaboration with various corporate, social, non-profit, and faith- based groups within the City.  Administer the City’s 2020 Census Complete Count Committee Efforts.  Continue improvements to the City’s broadcast system for better access and experience to Government TV Channels. FY 2018-19 PROGRAM HIGHLIGHTS:  Upgraded critical cable television (CATV) broadcast equipment in the Civic Auditorium using Digital Infrastructure. and Video Competition Act (DIVCA) revenues. We are currently in Phase 4 of new equipment upgrades.  Facilitated community events and programs as designated by the City Manager and the City Council such as National Night Out, Coyote Human Interaction Workshop, ground breakings and grand openings.  Administered the City’s Fourth of July Community Fireworks Program.  Administered the City’s Military Banner Program.  Initiated the process to prepare the City for the 2020 Census. 97 BUDGET UNIT:1010130000 NEIGHBORHOOD SERVICES REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 18-19 19-20 VARIANCE EXPLANATION OPERATIONS 6230 Dues & Subscriptions 1,536 1,547 1,547 11 BMI fees increase 6625 Program Expenses 25,000 3,000 10,000 (15,000) Decreased due to one time census funds in FY1819 98 Description 6230 Dues/Subscriptions - California Association of Public Information Officers (CAPIO), BMI, ASCAP, Tribune, SCAN 6235 Meetings/Conferences - CAPIO Annual Conference 6625 Program Expense - Neighborhood Connections, City Events, Military Banners, Census NEIGHBORHOOD SERVICES Account Number ACTIVITY DETAIL 1010130000 99 BUDGET UNIT:1010130000 NEIGHBORHOOD SERVICES ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE PERSONNEL 6003 Salaries/Regular 86,462 88,193 88,195 88,195 93,305 5,110 6048 Salaries/Language Pay 2,409 2,400 2,400 2,400 2,400 - 6063 Salaries/Jury Duty 406 - - - - - 6075 Vacation Pay-Off - 9,639 - 8,500 8,500 8,500 6078 Sick Leave Pay-Off - 1,864 - 1,500 1,500 1,500 6101 PERS/Employee Contribution 6,330 6,707 6,365 6,810 6,365 - 6104 PERS Lump Sum - - 11,660 11,660 13,285 1,625 6105 PERS/Employer Contribution 9,470 12,105 1,890 2,520 2,530 640 6109 PARS/Employer Contribution 8,982 9,519 8,795 11,070 10,730 1,935 6125 FICA/Employer Contrib/Med 1,428 1,509 1,550 1,525 1,630 80 6140 Life Insurance Allocation 211 223 240 230 280 40 6155 Workers' Comp Allocation 3,603 3,819 3,625 3,875 3,830 205 6160 LTD Insurance Allocation 574 613 685 670 725 40 6165 Unemployment Allocation 83 83 105 85 115 10 6175 Benefits/Flex Plan 16,349 15,489 16,150 16,200 16,800 650 6180 Deferred Comp/Employer Paid 1,815 1,800 1,800 1,755 1,800 - PERSONNEL SUBTOTAL 138,123 153,963 143,460 156,995 163,795 20,335 OPERATIONS 6230 Dues & Subscriptions 1,523 1,323 1,536 1,547 1,547 11 6235 Meetings & Conferences (285) 2,075 1,500 1,500 1,500 - 6240 Mileage Reimbursement 16 - - - - - 6493 Outside Services & Repairs 8,000 - - - - - 6493 Outside Services & Repairs-1% Cable 8,000 - - - - - 6530 Office Supplies 74 99 250 250 250 - 6625 Program Expense 19,308 650 25,000 3,000 10,000 (15,000) OPERATIONS SUBTOTAL 36,636 4,147 28,286 6,297 13,297 (14,989) COMMUNITY PROMOTION TOTAL:174,759 158,110 171,746 163,292 177,092 5,346 100 BUDGET UNIT: 1009000000 CITY ATTORNEY ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE OPERATIONS 6301 Legal Fees 252,489 274,272 250,000 250,000 275,000 25,000 OPERATIONS SUBTOTAL 252,489 274,272 250,000 250,000 275,000 25,000 GENERAL FUND TOTAL:252,489 274,272 250,000 250,000 275,000 25,000 101 BUDGET UNIT:2810130001 PUBLIC, EDUCATIONAL, AND GOVERNMENT ACCESS REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 18-19 19-20 VARIANCE EXPLANATION OPERATIONS 6835 Maint & Repair/Equipment - - 10,000 10,000 Auditorium Equipment maintenance and repairs 102 BUDGET UNIT: 2810130001 PUBLIC, EDUCATIONAL, AND GOVERNMENT ACCESS ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE OPERATIONS 6399 Professional Services - - - - 10,000 10,000 6835 Maint & Repair/Equipment - - - - 10,000 10,000 6569 Small Equipment - 6,329 - - - - OPERATIONS SUBTOTAL - 6,329 - - 20,000 20,000 CAPITAL OUTLAY 7140 Machinery and Equipment - - - - 63,800 63,800 7143 Computer Software - 10,406 - - - - CAPITAL OUTLAY SUBTOTAL - 10,406 - - 63,800 63,800 TRANSFERS OUT 5950 Transfer To Other Funds - 80,000 - - - - TRANSFERS OUT SUBTOTAL - 80,000 - - - - GENERAL FUND TOTAL:- 16,735 - - 83,800 83,800 103 BUDGET UNIT:4600000000 CAPITAL AND INFRASTRUCTURE REPLACEMENT ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE OPERATIONS 6493 Outside Services & Repairs - - 141,570 141,570 - (141,570) SUBTOTAL - - 141,570 141,570 - (141,570) OIL BLOCK GRANT 7030 7030 - Depreciation Expense - 57,501 - - - - SUBTOTAL - 57,501 - - - - OPERATIONS SUBTOTAL - 57,501 141,570 141,570 - (141,570) CAPITAL OUTLAY 7135 Vehicles - - 137,610 137,610 183,595 45,985 7140 Equipment & Machinery - - 285,501 285,501 98,550 (186,951) 7142 Computer Equipment - - 10,529 10,529 12,300 1,772 7143 Computer Software - - 19,096 19,096 328,500 309,404 CAPITAL OUTLAY SUBTOTAL - - 452,735 452,735 622,945 170,210 CIP Projects 7125 Bldgs/Min Improvements/Remodel - - 141,570 141,570 - (141,570) 7120 Construction & Improvements - - 57,750 57,750 - (57,750) 7125 Bldgs/Min Improvements/Remodel - - 180,000 180,000 - (180,000) 7125 Bldgs/Min Improvements/Remodel - - 155,990 155,990 - (155,990) CAPITAL OUTLAY SUBTOTAL - - 535,310 535,310 - (535,310) GENERAL FUND TOTAL:- 57,501 1,129,615 1,129,615 622,945 (506,670) 104