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Home My WebLink About12. Economic and Community DevelopmentECONOMIC AND COMMUNITY DEVELOPMENT Planning Building Community Improvement Economic Development Real Estate Development Community Development Block Grant (CDBG) 180 ECONOMIC AND COMMUNITY DEVELOPMENT PLANNING DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Planning Division is the liaison to homeowners, businesses, and developers for all zoning functions of the City. The Division is responsible for the current and advance planning programs and activities of the City. In order to improve the quality of life of the residents and the community, the Division seeks to implement the goals, objectives, and policies contained in the General Plan and Development Code, and to enforce all applicable planning and zoning laws. In addition, advance planning programs are undertaken to meet the future needs of the City. More specifically, the Division’s activities include review and processing of environmental documents, variances, use permits, rezoning, specific plan preparation, design review, annexations, historic preservation, public art, and business license review. The Planning Division provides technical support to the Planning Commission, Art in Public Places Commission, and Cultural & Historic Preservation Commission. FY 2019-20 STRATEGIC GOALS: Process and entitlement of Block 37 – Hospitality Use. Process entitlement of Post Office – Spectrum Properties. Process entitlement of D-Club Site Finish City’s 1st Historic Context Statement and Update Citywide Historic Survey. Initiate Preparation of City Wide Design Guidelines. Analyze parking needs in Downtown Azusa and develop a Parking Management Plan for the area. FY 2018-19 PROGRAM HIGHLIGHTS: Broke ground on Gladstone Senior Villas which has 6 affordable housing units and 54 market rate housing units. Plan Check Submittal of The Orchard which has 32,000 commercial space and 163 residential housing units. Initiated the process for the City’s 1st Historic Context Statement and Update Citywide Historic Survey. Commercial business opened for the following retailers: Popeye’s, Love Chicken and Ribs, Yureka Café, Blaze Pizza, HD Supply and Afters Ice Cream. Processed a total of 87 Planning Entitlements and two Ordinances. Assisted a total of 1,664 visitors at the Planning Counter. 181 BUDGET UNIT:1035611000 ECONOMIC AND COMMUNITY DEVELOPMENT - PLANNING REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 18-19 19-20 VARIANCE EXPLANATION OPERATIONS 6230 Dues & Subscriptions 3,500 3,500 4,000 500 APA membership for Director 6399 Professional Services/Other 225,390 177,940 140,000 (85,390) The net decrease is primarily due to removal and reduction of three one time expense items including $47,000 for Michael Baker International, $25,000 for Wayfinder Carryforward, and $27,940 of one time Citywide Wayfinding study program approved by Council on 12-18-18, and it is also offset by an increase of $15,000 for the LDM Contract 6569 Small Equipment - - 500 500 Label makers 6915 Utilities/Telephone 300 300 1,150 850 iPad data for Director and Senior Planner 182 Description 6230 Dues & Subscriptions - American Planning Association (APA), Association of Environmental Professionals (AEP), California Preservation Foundation, Americans for Arts 6235 Meetings & Conferences - Attendance at American Planning Association California Chapter conference, California Preservation Foundation conference, training for public art, historic preservation, environmental review, and subdivision map act 6240 Mileage Reimbursement - To reimburse Planning staff for inspections, recordation, and delivery of Planning Commission packets 6399 Professional Services/Other - Outside consultation services for environmental review, public art, historic preservation, design guideline study, and parking management study 6405 Commission Meetings Expense - Funds Commissioner stipends and meeting set up expenses for the Planning Commission, Art in Public Places Commission, and Cultural & Historical Preservation Commission 6503 Books - Purchase books for historic preservation, CEQA, public art, architectural design, sudivision map act, and land use law 6509 Publications/Other - County Assessor maps, CEQA publications, zoning maps, specific plans, and development standard brochures 6518 Postage - Certified mail to various outside agencies like Los Angeles County Fire Department and developers/applicants 6521 Messenger Service - Courier services for delivery of documents to developers/applicants/attorney 6530 Office Supplies - Files for development projects, note pads for counter, paper, and highlighters 6539 Printing, Binding & Duplicating - Forms, maps, business cards, etc. 6563 Supplies/Special - Various supplies including but not limited to chairs, desktop scanners, etc. 6601 Adverting Expense - City initiated projects and code amendments 6835 Maintenance & Repair/Equipment - Repairs for equipment such as office printeR 6845 Maintenance/Office Furniture & Equipment - Repair or replace non-functional office furniture 6850 Lease Payments - Copier lease payments 6915 Utilities/Telephone - Phone line for fax machine and data for iPads Account Number 1035611000 ACTIVITY DETAIL ECONOMIC AND COMMUNITY DEVELOPMENT - PLANNING 183 BUDGET UNIT:1035611000 ECON & COMM DEV - PLANNING ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE PERSONNEL 6003 Salaries/Regular 202,567 219,316 304,345 230,820 305,145 800 6033 Overtime Pay/Premium 683 4,106 - 7,200 - - 6048 Salaries/Language Pay 3,614 3,461 3,600 1,320 1,620 (1,980) 6068 Allowance/Mgmt 103 - - - - 6069 Allowances/Vehicle 1,897 1,890 1,890 2,030 1,260 (630) 6075 Vacation Pay-Off - 6,999 - 8,200 7,000 7,000 6095 Salary Savings - - - 70 - - 6101 PERS/Employee Contribution 9,659 10,105 21,660 12,080 20,355 (1,305) 6104 PERS Lump Sum - - 34,470 39,305 42,510 8,040 6105 PERS/Employer Contribution 26,063 34,700 6,460 10,450 8,110 1,650 6109 PARS/Employer 8,192 8,402 8,160 435 4,110 (4,050) 6125 FICA/Employer Contrib/Med 3,365 3,831 5,320 3,885 5,370 50 6133 Retiree Health Premium Reimb 4,622 4,767 4,857 6,815 - (4,857) 6140 Life Insurance Allocation 464 498 820 545 895 75 6155 Workers' Comp Allocation 8,265 8,894 12,390 9,585 12,315 (75) 6160 LTD Insurance Allocation 1,696 1,913 2,370 2,015 2,375 5 6165 Unemployment Allocation 205 231 365 230 370 5 6175 Benefits/Flex Plan 38,328 36,411 57,395 29,860 62,160 4,765 6180 Deferred Comp/Employer Paid 1,851 1,746 3,005 2,425 5,256 2,251 PERSONNEL SUBTOTAL 311,472 347,374 467,107 367,270 478,851 11,744 OPERATIONS 6230 Dues & Subscriptions 1,769 1,583 3,500 3,500 4,000 500 6235 Meetings & Conferences 6,077 5,807 4,500 450 4,500 - 6240 Mileage Reimbursement - 42 250 250 250 - 6301 Legal Fees - - 10,000 10,000 10,000 - 6399 Professional Services/Other 55,038 41,408 225,390 177,940 140,000 (85,390) 6405 Commission Meetings Expense 1,200 - 12,000 12,000 12,000 - 6435 Plan Checking 32,957 - - - - 6503 Books 250 - 750 750 750 - 6509 Publications/Other 247 1,060 200 200 200 - 6518 Postage 54 - 400 400 400 - 6521 Messenger Service 98 267 500 500 500 - 6530 Office Supplies 2,646 2,845 3,000 3,000 3,000 - 6539 Printing, Binding & Duplicating 288 394 1,000 1,000 1,000 - 6563 Supplies/Special 753 33 1,000 1,000 1,000 - 6569 Small Equipment - - - - 500 500 6601 Advertising Expense 15,066 6,207 7,000 7,000 7,000 - 6835 Maint & Repair/Equipment - - 100 100 100 - 6845 Maint/Office Furniture & Equip - 763 500 500 500 - 6850 Lease Payments 518 467 2,950 2,950 2,950 - 6915 Utilities/Telephone 127 230 300 300 1,150 850 OPERATIONS SUBTOTAL 84,131 94,062 273,340 221,840 189,800 (83,540) GENERAL FUND TOTAL:395,603 441,436 740,447 589,110 668,651 (71,796) 184 ECONOMIC AND COMMUNITY DEVELOPMENT BUILDING DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Building Division is responsible for ensuring the public health, safety, and welfare in all private construction activities in the community. The Division reviews all building permit applications for proper licensure under the California Contractors Licensing Law and local ordinances, reviews all construction plans for compliance with state and local building regulations/standards, and provides building inspections of all permitted work under construction until completion. All personnel, operational costs, and administrative support costs are paid for under a “fee for service” structure with funds deposited to the City General Fund. The Division strives to provide professional, courteous and efficient customer service and assistance to the public and other Division personnel. Division personnel are encouraged to spend additional time with “Do it yourself” homeowners and business owners attempting construction projects or improvements without a contractor. Additional time is also encouraged to explain changing code requirements to licensed contractors who are often unaware of new or changing state requirements for construction. FY 2019-20 STRATEGIC GOALS:  Ensure the Building Department obtains the needed of qualified contract staff to provide the city with the highest level of skilled professionals.  Ensure staff obtains the necessary training and education for the implementation and enforcement of the latest California Building Codes.  Update Building Division forms and handouts to reflect current Building Code requirements.  Initiate electronic plan review and digital storage of building plans to improve customer service, productivity, and reduce storage costs.  Implement new in-house training program designed to inform Building Division personnel of changes in state laws affecting the California Building Codes, review proper application and interpretation of existing codes, and ensure uniform enforcement of all codes.  Prepare the new ordinance adopting the 2019 California Building Standards Code and amendments. FY 2018-19 PROGRAM HIGHLIGHTS:  Issued over 1,600 Building permits and performed approximately 400 plan reviews.  Completed over 4,300 field inspections on a variety of construction projects.  Completed over 52 detailed special inspection reports on un-permitted construction or catastrophic building damage.  Issued over 150 Certificates of Occupancy for new dwelling units.  Maintained a high level of professional, courteous and efficient customer service at the public counter, in the field and on the telephone. 185 BUDGET UNIT:1035620000 ECONOMIC AND COMMUNITY DEVELOPMENT - BUILDING REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 18-19 19-20 VARIANCE EXPLANATION OPERATIONS 6493 Outside Services & Repairs 6,000 6,000 10,000 4,000 Iron Mountain monthly charges 6503 Books - - 6,000 6,000 New code books 6569 Small Equipment 2,300 500 500 (1,800) Based on forecasted needs 6915 Utilities/Telephone 1,500 2,600 2,750 1,250 Cell phones, ipads, and fax 186 Description 6201 Uniforms & Laundry - These are City work shirts and boots worn by City personnel to provide safety and/or identification purposes in the field and/or office 6220 Training Schools - State mandated training for Building Inspectors and Building Official and costs for certificate maintenance 6230 Dues and Subscriptions - This account covers costs of membership dues for the International Association of Plumbing and Mechanical Officers (IAPMO), the International Code Council (ICC), California Building Officials (CALBO), and the International Association of Electrical Inspectors 6235 Meetings & Conferences - International Code Council annual conference. This annual conference includes the annual business meeting, final code development hearings, and a variety of education programs. Monthly ICC Foothill Chapter meetings. Includes code udates, code and manufacture training, department networking, and more 6240 Mileage Reimbursement - Travel expenses incurred by City personnel (out-of-pocket) to and from meetings, trainings, or testing centers 6435 Plan Checking - This account covers the costs of outside plan checking services used by the Building Division 6493 Outside Services & Repairs - This account funds the Iron Mountain file and plan storage and retrievals, and the Building Division's share of maintenance costs for copiers and fax equipment 6509 Publications/Other - Purchase of code publications, engineering manuals, engineering software, and interpretative and training manuals needed to properly enforce current codes 6530 Office Supplies - Pens, pencils, erasers, paper, copy paper, calculators, and other items needed to operate within the office and field on a daily basis 6539 Printing, Binding & Duplicating - These are for forms, documents, business cards, and the duplication of plans when needed 6551 Fuel and Oil - Fuel and oil costs for three vehicles operated by Building Division Account Number ACTIVITY DETAIL ECONOMIC AND COMMUNITY DEVELOPMENT - BUILDING 1035620000 187 BUDGET UNIT:1035620000 ECON & COMM DEV - BUILDING ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE PERSONNEL 6003 Salaries/Regular 305,118 233,512 374,800 264,752 417,925 43,125 6033 Overtime Pay/Premium - 9,769 - 5,520 - - 6045 Salaries/Educational Incentive 1,458 447 - - - - 6048 Salaries/Language Pay 609 - - - 420 420 6063 Salaries/Jury Duty - 509 - - - - 6069 Allowance/Vehicle 1,897 1,890 1,890 1,230 1,260 (630) 6072 Sal/Injury 2,224 - - - - - 6075 Vacation Pay-Off - 45,807 - 40,000 40,000 40,000 6078 Sick Leave Pay-Off - 67,016 - 3,500 3,000 3,000 6101 PERS/Employee Contribution 19,244 13,077 26,385 14,850 27,750 1,365 6104 PERS Lump Sum - - 44,060 47,875 57,920 13,860 6105 PERS/Employer Contribution 45,043 53,080 7,865 10,800 11,035 3,170 6109 PARS/Employer Contribution 20,024 16,832 16,845 10,930 15,350 (1,495) 6125 FICA/Employer Contrib/Med 6,158 5,490 5,520 5,225 7,230 1,710 6133 Retiree Health Benefits 1,545 2,562 2,377 2,845 - (2,377) 6140 Life Insurance Allocation 786 539 1,000 630 1,215 215 6155 Workers' Comp Allocation 14,228 9,693 15,065 10,850 16,780 1,715 6160 LTD Insurance Allocation 2,558 1,981 2,920 2,305 3,255 335 6165 Unemployment Allocation 360 309 445 315 500 55 6175 Benefits/Flex Plan 58,561 39,272 70,045 47,190 78,960 8,915 6180 Deferred Comp/Employer Paid 3,716 3,201 4,805 3,125 7,056 2,251 PERSONNEL SUBTOTAL 483,529 504,986 574,022 472,117 689,656 115,634 OPERATIONS 6201 Uniforms & Laundry 665 553 940 940 940 - 6220 Training Schools 4,745 660 4,000 4,000 4,000 - 6230 Dues & Subscriptions 735 312 600 600 600 - 6235 Meetings & Conferences 3,342 995 2,000 2,000 2,000 - 6240 Mileage Reimbursement - - 500 500 500 - 6435 Plan Checking 130,000 134,242 150,000 150,000 150,000 - 6493 Outside Services & Repairs 7,486 9,375 6,000 6,000 10,000 4,000 6503 Books - - - - 6,000 6,000 6509 Publications/Other 908 324 2,000 2,000 2,000 - 6530 Office Supplies 2,523 2,042 1,500 1,500 1,500 - 6539 Printing, Binding & Duplicating 937 464 1,000 1,000 1,000 - 6551 Fuel and Oil 948 491 1,000 1,000 1,000 - 6554 Supplies/Custodial & Cleaning - 29 - - - 6563 Supplies/Special 9 15 1,000 1,000 1,000 - 6569 Small Equipment 1,329 388 2,300 500 500 (1,800) 6601 Advertising Expn 70 150 300 300 300 - 6825 Maint & Repair / Vehicle 31 143 500 500 500 - 6845 Maint/Office Furniture - - 500 500 500 - 6850 Lease Payments 189 467 500 500 500 - 6915 Utilities/Telephone 2,012 2,470 1,500 2,600 2,750 1,250 OPERATIONS SUBTOTAL 155,930 153,119 176,140 175,440 185,590 9,450 CAPITAL OUTLAY 7140 Computer Software - 24,950 - - - - CAPITAL OUTLAY SUBTOTAL - 24,950 - - - - GENERAL FUND TOTAL:639,459 683,055 750,162 647,557 875,246 125,084 188 ECONOMIC AND COMMUNITY DEVELOPMENT COMMUNITY IMPROVEMENT DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: In the year 2018, the Community Improvement Division conducted approximately 500 inspections and reports under the “Real Property Records Report Ordinance” and collected associated inspection fees under the program. The Division is also responsible for conducting annual inspections under the “Rental Inspection Ordinance” which deals with ongoing maintenance of approximately 6,073 registered rental units on 1,358 rental properties in the City, of which 311 properties were inspected within the last 12 months. In addition to the physical property inspections, the Division collects registration fees in addition to business license fees under the program. The Division also handled approximately 853 reactive and proactive complaints pertaining to real property land uses, property maintenance, non-permitted construction, National Pollution Discharge Elimination System violations, State Housing Laws, Health and Safety Codes, Azusa Municipal Code and other code violations. The Division issued and processed 369 administrative fines, 142 notice of violation letters were processed and mailed to violators for code violations. Field inspectors along with the assistance of the Divisions (1) volunteer removed over 658 illegally posted signs and have conducted field stops of 27 illegal vendors. The Division conducted 3 public nuisance hearings, issued 23 stop work orders and investigated 11 illegal garage conversions. Registered 5 vacant and abandoned properties with the City and processed 38 escrow demands. The Division also oversaw the removal of 1,434 shopping carts from the public right-of-way. The Division implements and enforces the licensing and taxation provisions of the Azusa Municipal Code and deals with approximately 1,069 in-City brick and mortar businesses annually. The Division processed 5,999 business license renewals (incoming), along with 1,057 new business license processed. The Division issued 389 administrative fines, 382 notice of violation letters, and 143 proactive contacts all for business license violations. The Division strives to provide professional, courteous and efficient customer service and assistance to the public and other Department personnel. In addition, staff is also encouraged to explain relevant ordinances, methods of corrections and changes to code requirements to property owners and business owners who are sometimes unaware of code violations and changes to ordinances. 189 FY 2019-20 STRATEGIC GOALS:  Implement a Code Compliance program that reduces visible blight and unsafe living conditions by eliminating 2,500 code violations throughout the City.  Inspect a minimum of 500 single and multi-family rental properties.  Continue to educate the community on quality of life issues and code enforcement matters.  Update Code Enforcement and Business License materials and informational brochures to better assist and serve property owners, tenants, and the business community.  Continue to respond to complaints in a timely manner, depending on the severity of complaint(s).  Continue organized professional training for Division staff.  Continue ongoing and interactive training of office and field staff with an emphasis on quality customer service and educating the public.  Continue to update Policies and Procedures.  Continue to improve procedures and processes in the Division.  Increase the use of document imaging to reduce paper and filing storage needs, and allow real-time document retrieval. FY 2018-19 PROGRAM HIGHLIGHTS:  Continued to improve the operations of the Community Improvement Division.  Community Improvement Inspector - Community Development Block Grants (CDBG) continued inspecting the targeted low-to-moderate income areas in the community. The CDBG inspector also worked on the Rental Inspection Program, Real Property Records Inspections and responded to complaints and worked proactively within the low-to-moderate income areas.  A Community Improvement Inspector was promoted and moved to the new Senior Community Improvement Inspector position.  One Community Improvement Inspector focused on the Rental Inspection Program.  Worked with other Departments and Divisions to achieve goals established by the City Council and City Manager.  Provided professional, courteous, and efficient customer service at the public counter, on the telephone and in the field.  Remained active in professional organizations related to Code Enforcement, Business License, Taxation and Revenues including California Association of Code Enforcement Officers, American Association of Code Enforcement, and California Municipal Revenue and Tax Association. 190 BUDGET UNIT:1035643000 ECONONOMIC & COMMUNITY DEVELOPMENT - COMM IMPROVEMENT REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 18-19 19-20 VARIANCE EXPLANATION OPERATIONS 6220 Training School - 1,720 1,720 1,720 Training for staff 6230 Dues & Subscriptions 2,500 2,500 1,175 (1,325) Reduce subcriptions costs 6235 Meetings & Conferences 3,980 3,980 2,500 (1,480) Less Conference in FY1920 6240 Mileage Reimbursement 100 100 - (100) Minior Mileage Reimbursement 6301 Legal Fees 30,000 30,000 50,000 20,000 Increase legal fees for ongoing cases and future cases 6485 Public Nuisance Abatement 10,000 10,000 25,000 15,000 Increased funding to better assist our public and abate public nuisances 6493 Program Consultants 36,620 36,620 25,809 (10,811) Removed one time charges 6509 Publications/Other 100 100 - (100) Minor publication costs only in FY1819 6518 Postage 10,100 10,100 14,000 3,900 Increased due to the rising cost of postage. 6539 Printing, Binding & Duplicating 1,000 1,000 1,800 800 Increased to place order for citation booklets. 6605 Filing Costs 50 50 - (50) Minor one time costs. 6850 Lease Payments - - 1,954 1,954 Konica copier and mail machine leases. 6915 Utilities/Telephone 2,500 2,500 4,362 1,862 Monthly payment of fax machine, Ipad, and cell phones 191 Description 6201 Uniforms - For purchase of uniform shirts and boots for (5 staff) field personnel as allowed by the employees' Memorandum of Understanding (MOU) 6215 Tuition Reimbursement - As allowed by the employees' MOU, two staff members are planning on attending college courses that will advance job-related skills 6230 Dues & Subscriptions - Staff memberships in the California Association of Code Enforcement Officers, the America Association of Code Enforcement, and California Municipal Revenue & Tax Association 6235 Meetings & Conferences - California Association of Code Enforcement certificate training, California Municipal Revenue & Tax Association annual conferences and meetings, and other continuing education training 6301 Legal Fees - Possible court costs and reimbursement for notary public certification 6240 Mileage Reimbursement - Mileage reiumbursement for Staff 6301 Legal Fees - Public nuisance activity requiring legal services, consultations, and current legal service for ongoing cases 6315 Accounting/Auditing Services - Outside audit services such as MuniServices Revenue Enhancement 6485 Public Nuisance Abatement - Reflects ongoing public nuisance abatement and assistance with hardship cases regarding blight, health, and safety concerns, and the increased number of foreclosed/vacant housing throughout the community 6493 Outside Services & Repairs - Processing administrative citations through DataTicket, Franchise Tax Board intercepts and outside collections, Public nuisance and appeal hearing officer, Corelogic-title and property information and shopping cart retrevial contractor 6509 Publications/Other - Publications realted to code enforcement discipline 6518 Postage - Notice of administrative penalties and public nuisance abatement mailings resulting from field activities of Code Enforcement, Business License, Azusa Police Department, and Building Division. Use of Registered mail reqiured by AMC 6521 Messenger Service - Small claims processor and Fedex services as necessary 6530 Office Supplies - Binders, paper, tabs, toner, and miscellaneous stationery 6539 Printing, Binding & Duplicating - Division's forms, citation books, and educational handouts 6551 Fuel & Oil - Fuel Costs 6563 Supplies/Special - Miscellaneous expenses 6569 Small Equipment - Equipment for computer appliances, desk etc. 6572 Office Furniture - Purchase of office furniture 6605 Filing Costs - Costs associated with filing with the Los Angeles County for various legal documents 6825 Maintenance Repair/Vehicles - Maintenance and repair of city vehicle 6915 Utilities/Telephone - Utilities and telephone costs, iPad data, and fax services ECON & COMM DEV - COMMUNITY IMPROVEMENT (INCLUDES BUSINESS LICENSE) ACTIVITY DETAIL Account Number 1035630000 192 BUDGET UNIT:1035643000 ECON & COMM DEV - COMM IMPROVEMENT ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE PERSONNEL 6003 Salaries/Regular 361,969 414,717 475,425 415,345 496,760 21,335 6033 Overtime Pay/Premium 1,040 5,705 - 230 - - 6048 Salaries/Language Pay 4,902 6,000 6,000 6,000 6,360 360 6063 Salaries/Jury Duty - 124 - - - - 6069 Allowance/Vehicle 1,626 1,620 1,620 1,055 1,080 (540) 6072 Sal/Injury - 202 - 315 - - 6075 Vacation Pay-Off - 4,451 - 14,000 4,000 4,000 6078 Sick Leave Pay-Off - 523 - 2,700 400 400 6101 PERS/Employee Contribution 24,924 25,920 33,890 25,140 33,435 (455) 6104 PERS Lump Sum - - 75,860 75,860 69,830 (6,030) 6105 PERS/Employer Contribution 40,346 76,420 16,635 15,555 13,325 (3,310) 6109 PARS/Employer 10,589 12,681 15,215 7,110 13,180 (2,035) 6125 FICA/Employer Contrib/Med 5,686 6,521 7,660 6,325 8,880 1,220 6133 Retiree Health Premium Reimb 6,778 6,349 6,466 5,800 - (6,466) 6140 Life Insurance Allocation 833 713 1,285 955 1,465 180 6155 Workers' Comp Allocation 18,033 20,743 19,320 19,680 20,175 855 6160 LTD Insurance Allocation 2,669 3,195 3,705 3,420 3,870 165 6165 Unemployment Allocation 436 457 578 420 610 32 6175 Benefits/Flex Plan 84,396 91,416 101,737 95,840 108,190 6,453 6180 Deferred Comp/Employer Paid 3,830 4,653 5,130 4,310 8,640 3,510 PERSONNEL SUBTOTAL 568,057 682,411 770,526 700,060 790,200 19,674 OPERATIONS 6201 Uniforms & Laundry 1,094 1,165 1,175 1,175 1,175 - 6215 Tuition Reimbursement 556 1,110 3,000 3,000 3,000 - 6220 Training School - - - 1,720 1,720 1,720 6230 Dues & Subscriptions 710 1,638 2,500 2,500 1,175 (1,325) 6235 Meetings & Conferences 2,622 2,223 3,980 3,980 2,500 (1,480) 6240 Mileage Reimbursement - 35 100 100 - (100) 6301 Legal Fees 105,692 100,015 30,000 30,000 50,000 20,000 6315 Accounting/Auditing Services 1,500 - - - - - 6399 Professional Services/Other 4,709 - - - - 6485 Public Nuisance Abatement 5,524 4,749 10,000 10,000 25,000 15,000 6492 Outside Svcs-MuniSvcs 8,302 - - - - 6493 Outside Services & Repairs 34,646 19,133 36,620 36,620 25,809 (10,811) 6509 Publications/Other - - 100 100 - (100) 6518 Postage 5,200 9,700 10,100 10,100 14,000 3,900 6530 Office Supplies 3,509 4,588 4,000 4,000 4,000 - 6539 Printing, Binding & Duplicating 1,253 379 1,000 1,000 1,800 800 6551 Fuel and Oil 911 1,609 2,000 2,000 2,000 - 6563 Supplies/Special 1,209 578 850 850 850 - 6569 Small Equipment 909 3,364 4,000 4,000 4,000 - 6605 Filing Costs - - 50 50 - (50) 6825 Maint & Repair / Vehicle 563 464 1,000 1,000 1,000 - 6850 Lease Payments 985 2,371 - - 1,954 1,954 6915 Utilities/Telephone 2,977 3,649 2,500 2,500 4,362 1,862 OPERATIONS SUBTOTAL 169,861 169,780 112,975 114,695 144,345 31,370 CAPITAL OUTLAY 7142 Computer Equipment - 1,758 - - - - CAPITAL OUTLAY SUBTOTAL - 1,758 - - - - GENERAL FUND TOTAL:737,918 853,949 883,501 814,755 934,545 51,044 193 ECONOMIC AND COMMUNITY DEVELOPMENT ECONOMIC DEVELOPMENT DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Economic Development Division is responsible for development and implementing economic development programs to stimulate business attraction, retention, and expansion. It serves as a liaison between local businesses, organizations, developers, and public agencies to facilitate economic development activities aiding the City’s effort to diversity its tax base. FY 2019-20 STRATEGIC GOALS:  Complete Tax Increment Financing (TIF) Feasibility Study.  Complete the Citywide wayfinding study and wayfinding sign program.  Complete a hotel and medical use study to determine opportunities to attract new businesses and incentivize investment in the City.  Execute request for proposals for a citywide branding study.  Identify and explore opportunity sites along major City corridors.  Collaborate with the Finance Department to identify sales and use tax revenue opportunities.  Explore the opportunity of attracting clean technology, high technology and biotech businesses etc.  Provide businesses and developers assistance by facilitating the permit process for economic development projects.  Participate in programs and events to disseminate information on current development projects. FY 2018-19 PROGRAM HIGHLIGHTS:  City named Most Business Friendly City in Los Angeles County with a population under 50,000 by the Los Angeles County Economic Development Corporation (LAEDC).  Retained consultant to perform a Tax Increment Financing (TIF) Feasibility Study.  Retained consultant for a citywide wayfinding study and wayfinding sign program.  Facilitated the escrow process for various City owned properties.  Participated in the San Gabriel Valley Developers Summit hosted by the San Gabriel Valley Economic Partnership.  Held small business workshops including: o National Small Business Week Event in partnership with U.S. Small Business Administration, University of La Verne Small Business Development Center, Azusa Pacific University and Google. o SCORE Business Workshops.  Participated in community events to promote City projects and programs. 194 BUDGET UNIT:1035630000 ECONOMIC & COMMUNITY DEVELOPMENT - ECONONOMIC DEV REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 18-19 19-20 VARIANCE EXPLANATION OPERATIONS 6215 Tuition Reimbursement 8,000 - - (8,000) Based on anticpated costs 6230 Dues & Subscriptions 6,400 6,400 7,600 1,200 Urban Land Institute membership 6399 Professional Services/Other 6,000 61,000 80,000 74,000 real estate market analysis and place making 195 Description 6215 Tuition Reimbursement - Staff's professional development for job-related college or university courses 6230 Dues & Subscriptions - International Council of Shopping Centers (ICSC), San Gabriel Valley Economic Partnership, California Association for Local Economic Development (CALED), International Economic Development Council (IEDC) 6235 Meetings & Conferences - Attendance at: ICSC (Las Vegas, Los Angeles, Anaheim), CALED Conference, Azusa Chamber of Commerce Networking Events or other 6240 Mileage Reimbursement - To reimburse Economic Development Staff for work-related trips 6301 Legal Fees - Legal and administration fees associated with lease agreement executions 6399 Professional Services/Other - Outside consultant for special projects or other 6503 Books - Books associated with Economic Development and retail industry 6530 Office Supplies - Binders, folders, toner, stationary products etc. 6539 Printing, Binding & Duplicating - Economic Development brochures, flyers, posters or other. 6553 Supplies/Special - Workshop supplies, community engagement programs, displays, banners, marketing items or other 6569 Small Equipment - Equipment to replace computer accessories, keyboard, mouse, iPad etc. 6915 Utilities/Telephone - Utilities and telephone costs Account Number 1035630000 ACTIVITY DETAIL ECONOMIC AND COMMUNITY DEVELOPMENT - ECONOMIC DEVELOPMENT 196 BUDGET UNIT:1035630000 ECON & COMM DEV - ECON DEV ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE PERSONNEL 6003 Salaries/Regular 51,816 65,382 71,720 66,425 74,385 2,665 6033 Overtime Pay/Premium - 81 - - - - 6048 Salaries/Language Pay 1,948 2,400 2,400 2,400 2,400 - 6063 Salaries/Jury Duty - - - 290 - - 6075 Vacation Pay-Off - 141 - 850 200 200 6078 Sick Leave Pay-Off - 1,130 - 1,500 1,000 1,000 6101 PERS/Employee Contribution (101) 24 5,215 25 5,105 (110) 6104 PERS Lump Sum - - 9,565 9,565 10,665 1,100 6105 PERS/Employer Contribution 9,374 13,689 1,555 6,375 2,035 480 6125 FICA/Employer Contrib/Med 789 1,017 1,285 1,060 1,355 70 6133 Retiree Health Premium Reimb 259 - - - - - 6140 Life Insurance Allocation 124 158 195 165 225 30 6155 Workers' Comp Allocation 2,129 2,711 2,965 2,765 3,070 105 6160 LTD Insurance Allocation 345 465 560 525 580 20 6165 Unemployment Allocation 50 63 90 65 95 5 6175 Benefits/Flex Plan 6,321 8,634 14,400 9,680 16,800 2,400 6180 Deferred Comp/Employer Paid 549 540 540 530 1,080 540 PERSONNEL SUBTOTAL 73,602 96,435 110,490 102,220 118,995 8,505 OPERATIONS 6215 Tuition Reimbursement - - 8,000 - - (8,000) 6230 Dues & Subscriptions 5,385 5,870 6,400 6,400 7,600 1,200 6235 Meetings & Conferences 3,139 4,312 7,000 7,000 7,000 - 6240 Mileage Reimbursement - - 100 100 100 - 6399 Professional Services/Other 46,373 40,922 6,000 61,000 80,000 74,000 6503 Books - - 500 500 500 - 6518 Postage 27 17 - - - - 6530 Office Supplies 1,697 722 1,000 1,000 1,000 - 6539 Printing, Binding & Duplicating 111 5,906 5,000 5,000 5,000 - 6551 Fuel and Oil - 266 - - - 6563 Supplies/Special 1,821 4,181 5,000 5,000 5,000 - 6569 Small Equipment 1,128 75 1,500 1,500 1,500 - 6915 Utilities/Telephone 1,256 646 500 500 500 - OPERATIONS SUBTOTAL 60,936 62,917 41,000 88,000 108,200 67,200 GENERAL FUND TOTAL:134,538 159,352 151,490 190,220 227,195 75,705 197 ECONOMIC AND COMMUNITY DEVELOPMENT REAL ESTATE DEVELOPMENT PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Real Estate Development Program is under the supervision of the Economic Development Division. The Program is responsible for managing City owned real estate development. Current real estate property: The Promenade at Citrus – 890 The Promenade Staff is responsible for the management and operation of the City owned commercial retail center consisting of 8,250 square feet. The property is located a t 890 The Promenade in the Transit Neighborhood in the Promenade District of the Monrovia Specific Plan. Adjacent to the site is the APU/Citrus College Gold Line Station. FY 2019-20 STRATEGIC GOALS:  Establish a day to day operation budget and identify revenue projections  Establish a model work letter  Participate in the International Council of Shopping Centers  Execute lease agreements for all six (6) suites  Facilitate the tenant improvement process and provide construction oversight FY 2018-19 PROGRAM HIGHLIGHTS:  Executed Certificate of Acceptance of Grant Deed  Retained consultant to serve as the City’s Owner Representative  Engaged a commercial broker to represent the property 198 BUDGET UNIT:1035645000 ECONOMIC & COMMUNITY DEVELOPMENT - REAL ESTATE DEVELOPMENT REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 18-19 19-20 VARIANCE EXPLANATION OPERATIONS 6399 Professional Services/Other 75,100 20,100 140,000 64,900 Broker commission to lease the site, property management, on-call maintenance service, and owner's representative for phase 3 - management of site activites related to construction 6548 Plants & Trees - - 500 500 Planting replacement 6805 Maintenance/Land Improvements - - 1,500 1,500 Irrigation controllers replacement/maintenance, light fixtures, vandalism repair, grass seed 6801 Utilities/Water - - 3,500 3,500 Irrigation and fire service 6905 Utilities/Electric - - 1,200 1,200 House meter 199 Description 6301 Legal Fees - Legal and administration fees associated with lease agreement executions 6399 Professional Services/Other - Outside consultant for special projects or other 6548 Plants & Trees - Planting replacement 6805 Maintenance/Land Improvements - Maintenance or repair of lighting fixtures, bulbs, irrigation controllers, vandalism, grass seed, etc. 6901 Utilities/Water - Utility charges associated with water 6905 Utilities/Electric - Utility charges associated with electricity Account Number 1035645000 ECONOMIC AND COMMUNITY DEVELOPMENT - REAL ESTATE DEVELOPMENT ACTIVITY DETAIL 200 BUDGET UNIT:1035645000 ECON & COMM DEV - REAL ESTATE DEVELOPMENT ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE OPERATIONS 6301 Legal Fees - - 10,000 10,000 10,000 - 6399 Professional Services/Other - - 75,100 20,100 140,000 64,900 6548 Plants & Trees - - - - 500 500 6805 Maintenance/Land Improvements - - - - 1,500 1,500 6901 Utilities/Water - - - - 3,500 3,500 6905 Utilities/Electric - - - - 1,200 1,200 OPERATIONS SUBTOTAL - 85,100 30,100 156,700 71,600 GENERAL FUND TOTAL:- - 85,100 30,100 156,700 71,600 201 ECONOMIC AND COMMUNITY DEVELOPMENT CDBG PROGRAM COMMENTARY PROGRAM DESCRIPTION: Since 1974, the City of Azusa has been a participating City under the Los Angeles Urban County Community Development Block Gant Program (CDBG). Funded through the U.S. Department of Housing and Urban Development (HUD), the Los Angeles County Community Development Commission (LACDC) acts as the pass- through agency and oversees CDBG administration for forty-seven participating cities. The primary objective of the CDBG Program is to develop viable urban communities by providing decent housing, a suitable living environment, and expanding economic opportunities, principally benefiting low and moderate income persons. The City of Azusa receives approximately $450,000 annually to support eligible CDBG projects that assist the City’s low and moderate income residents. Examples of eligible CDBG projects that the City undertakes annually include Housing Rehabilitation, Code Enforcement, various capital improvement projects, and public service activities. A maximum of fifteen percent (15%) of the City’s total annual CDBG funds may be allocated to public service projects. Examples of the City’s CDBG-funded public service projects include: Senior Case Management, Neighborhood Homework House, and the Azusa Family Services Program (formerly the Afterschool Recreation and Tutoring Program). FY 2019-20 STRATEGIC GOALS:  Prepare the new ordinance adopting the 2019 California Building Standards Code and amendments. Provide approximately 200 Azusa youth, preschool through high school age, with tutoring, enrichment activities, and motivational support. The program will be administered by Neighborhood Homework House, a non-profit organization of trained volunteer college students, neighborhood agencies, religious organization representatives, and teachers.  Offer approximately 90 Azusa senior citizens information and referral, comprehensive assessment, and care management that focus on senior issues. Services are provided by the YWCA of San Gabriel Valley, a non-profit agency.  Provide approximately 200 Azusa youth, ages 5 to 14, and their families, a comprehensive range of supportive services. In addition to afterschool recreational and educational activities for Azusa youth, this project offers Azusa youth and their families an integrative array of support services that include information, referral and outreach for mental health, substance abuse, domestic violence, counseling, disabled services, homeless resources, and access to health and social services.  Issue approximately 10-12 housing rehabilitation grants that improve the City’s housing stock or correct residential code violations (in conjunction with the City's Residential Code Enforcement Program). Grants are awarded to eligible Azusa 202 homeowners up to a maximum of $12,000 each.  Construct fifteen to twenty (15-20) American with Disabilities Act (ADA)-compliant curb ramps with truncated domes at various intersections throughout the City.  Continue high level customer service protocols to provide the best possible customer service. FY 2018-19 PROGRAM HIGHLIGHTS:  Neighborhood Homework House assisted 200 Azusa youth, preschool through high school age, with tutoring, enrichment activities, and supportive services.  Effective January 2019, the YWCA of San Gabriel began providing Azusa senior citizens information and referral, comprehensive assessment, and senior care management. Approximately 40-45 Azusa senior adults received services.  The Azusa Family Services Program assisted approximately 200 Azusa youth, ages 5 to 14, and their families, with afterschool recreation programs, tutoring and integrated supportive services.  Twelve (12) housing rehabilitation grants were issued that improved the City’s housing stock or corrected residential code violations (in conjunction with the City's Residential Code Enforcement Program).  Completed construction of the Azusa Library Men's and Women's restroom facilities conforming to American with Disabilities Act (ADA) standards.  Completed construction of eleven (11) American with Disabilities Act (ADA)-compliant curb ramps with truncated domes at various intersections throughout the City. 203 BUDGET UNIT:1835910000 ECON & COMM DEV - CDBG ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE PERSONNEL 6003 Salaries/Regular 91,271 93,177 77,810 99,180 82,890 5,080 6006 Salaries/Temp & Part-Time 44,516 58,677 34,760 38,740 36,430 1,670 6033 Overtime Pay/Premium (17) 1,683 - - - - 6048 Salaries/Language Pay 1,292 645 - 395 - - 6075 Vacation Pay-Off (48) - - - - - 6101 PERS/Employee Contribution 7,458 7,237 5,925 6,995 5,960 35 6104 PERS Lump Sum - - 11,005 11,005 12,490 1,485 6105 PERS/Employer Contribution 11,882 12,465 1,840 2,860 2,405 565 6107 Apple Pay Plan 967 2,115 1,085 1,150 1,140 55 6109 PARS/Employer 2,786 3,812 1,460 4,060 1,840 380 6125 FICA/Employer Contrib/Med 2,281 2,646 1,905 2,155 2,015 110 6140 Life Insurance Allocation 222 490 210 305 240 30 6155 Workers' Comp Allocation 1,167 908 4,505 2,180 4,775 270 6160 LTD Insurance Allocation 632 692 605 760 645 40 6165 Unemployment Allocation 20 45 130 40 140 10 6175 Benefits/Flex Plan 21,909 19,811 18,735 22,260 19,490 755 6180 Deferred Comp/Employer Paid 1,177 1,125 830 1,200 1,370 540 PERSONNEL SUBTOTAL 187,515 206,923 160,805 194,835 171,830 11,025 OPERATIONS 6345 Program Consultants 32,820 31,188 124,550 128,550 120,000 (4,550) 6493 Outside Services & Repairs 20,000 19,999 - - - - 6625 Program Expense - - 1,003 1,003 1,100 97 6650 Rehabilitation Costs 155,000 143,827 154,000 150,000 150,000 (4,000) OPERATIONS SUBTOTAL 207,820 195,013 279,553 279,553 271,100 (8,453) CAPITAL OUTLAY 7120 Construction Improvements - - 122,736 - - (122,736) 7125 Building/Improvements - - 281,450 - - (281,450) 7176 Sidewalk/Crosswalks - 149,308 77,736 - - (77,736) CAPITAL OUTLAY SUBTOTAL - 149,308 481,922 - - (481,922) CDBG FUND TOTAL:395,335 551,244 922,280 474,388 442,930 (479,350) 204