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13. Community Resources
COMMUNITY RESOURCES Library Recreation Senior Programs Senior Nutrition Transit 205 COMMUNITY RESOURCES GENERAL LIBRARY SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: General Library Services is a division of the Azusa City Library Department. The Library coordinates services, programs, and materials guided by the principles of lifelong learning, community engagement, and information access. By implementing new technology and innovative services, the Library Department continues to maintain its role as a civic anchor in the city of Azusa. FY 2019-20 STRATEGIC GOALS: Continue to provide effective and innovative programs that promote lifelong learning, well-being, and free access to information. Evaluate and assess ongoing Library services to strengthen community impact and community partnerships. Provide collaborative spaces for Library patrons ensuring the Library’s role as a multi- purpose third place for the Azusa community. Promote digital literacy for Azusa residents by employing the latest technology and conducting instructional classes. Oversee and redefine the materials collection for relevance and appeal. Revamp staff areas to maximize functionality, workflow, and creativity. FY 2018-19 PROGRAM HIGHLIGHTS: Secured grant funding to develop an ongoing educational and enrichment program, I CAN…, for adults with cognitive and developmental disabilities. Began implementing an accredited online high school diploma program, Career Online High School, available at no cost to Azusa residents. Created a resource collection and information referral program exclusively for military veterans through a Veterans Connect Grant. Published and disseminated a multi-media Neighborhood Connections instructional guide throughout California to promote the creation of social service referral programs in other libraries and agencies. Hired and trained for a new part-time Certified Passport Agent position resulting in a doubling of passport acceptance hours and an increase in revenue. 206 BUDGET UNIT:1030511000 COMMUNITY RESOURCES - LIBRARY GENERAL SERVICES REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 18-19 19-20 VARIANCE EXPLANATION OPERATIONS 6215 Tuition reimbursement 7,000 10,500 - (7,000) Degree complete 6230 Dues & Subscriptions 6,450 6,450 6,750 300 CLA Dues Antunez & Tehrani 6235 Meetings & Conference 200 200 3,500 3,300 Plan to sent staff to conference to learn 207 6230 6235 6493 6496 6503 6504 6506 6530 6539 6563 6570 6572 6625 6825 6846 6915 Account Number Description Office Supplies - Paper and cartridges for public and staff photocopiers; book detection strips, book covers, book tape and other office supplies to maintain library operations COMMUNITY RESOURCES - LIBRARY GENERAL SERVICES ACTIVITY DETAIL 1030511000 Program Expense - Performers and presenters for adult programs, promotional materials, incentives, and display items Office Furniture & Equipment - Shelving units, office chairs, tables, file cabinets, computer tables, and workstations Computer Hardware - Repairs as needed for Library operations or public service Dues/Subscriptions - Membership in Southern California Library Cooperative, American Library Association, California Library Association, California Association of Library Trustees & Commissioners, Southern California Literacy Network, Califa, and other organizations. Mango Languages Subscription Meetings and Conferences - California Library Association Conference attendance Outside Services and Repairs - Movie licensing (public performance rights for feature films), copier maintenance, Emergency Kit supplies and other outside services and repairs Outside Processing - Online Computer Library Center (OCLC) Catalog Utility Periodicals - Newspaper and magazine subscriptions through EBSCO and other vendors. Digital Reel Books - Books for the public collection from vendors including Baker & Taylor, Ingram, Tomo Books and New Readers Press. Includes cataloging and processing fees from Baker & Taylor Computer Software/Licensing - Baker & Taylor online ordering, downloadable eBooks for the public from OverDrive, EBSCO database academic journals and magazines Utilities/Telephone - Phone, Cell Phones, Wireless hot spot for bookmobile Printing, Binding & Duplicating - Flyers and pamphlets, Business Card printing, Konica Minolta copier costs Supplies/Special - Miscellaneous supplies Maintenance & Repair/Vehicle - Bookmobile maintenance Computer Peripherals - Scanners, bar code readers, and other miscellaneous equipment. 208 BUDGET UNIT:1030511000 COMMUNITY RESOURCES - LIBRARY- GENERAL ACTUAL ACTUAL REVISED YEAR END EST ADOPTED VARIANCE Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 PERSONNEL 6003 Salaries/Regular 447,590 439,632 485,125 484,540 536,945 51,820 6006 Salaries/Temp & Part-Time 235,500 214,100 267,770 220,820 319,505 51,735 6033 Overtime Pay/Premium - 8,470 - 1,320 - - 6045 Salaries/Education Incentive 1,396 1,450 1,450 1,450 - 6048 Salaries/Language Pay 13,450 14,399 15,270 14,405 18,405 3,135 6063 Salaries/Jury Duty - - - 315 - - 6068 Allowances/Management 909 - - - 6072 Salaries/Injury - 518 - - - - 6075 Vacation Pay-Off - 215 - - - - 6078 Sick Leave Pay-Off - 2,535 - 750 750 750 6101 PERS/Employee Contribution 37,575 26,058 37,480 27,200 39,125 1,645 6104 PERS Lump Sum - - 67,460 67,460 81,790 14,330 6105 PERS/Employer Contribution 56,625 81,935 11,240 27,865 15,640 4,400 6107 APPLE/EMPLYR CON 6,115 6,886 8,685 6,270 10,600 1,915 6109 PARS/Employer - 8,041 9,050 9,920 11,555 2,505 6125 FICA/Employer Contrib/Med 11,925 11,000 12,985 11,660 14,640 1,655 6133 Retiree Health Premium Reimb 8,905 8,604 8,995 7,900 - (8,995) 6140 Life Insurance Allocation 1,215 1,048 1,315 1,185 1,590 275 6155 Workers' Comp Allocation 27,865 26,941 30,800 29,015 35,060 4,260 6160 LTD Insurance Allocation 3,485 3,079 3,775 3,695 4,175 400 6165 Unemployment Allocation 815 653 895 660 1,015 120 6175 Benefits/Flex Plan 125,700 104,320 125,700 113,205 134,400 8,700 6180 Deferred Comp/Employer Paid 5,580 5,580 5,580 5,440 9,360 3,780 PERSONNEL SUBTOTAL 982,345 966,318 1,093,575 1,035,075 1,236,005 142,430 OPERATIONS 6215 Tuition Reimbursement - 7,176 7,000 10,500 - (7,000) 6230 Dues & Subscriptions 6,000 4,426 6,450 6,450 6,750 300 6235 Meetings & Conferences 200 303 200 200 3,500 3,300 6240 Mileage Reimbursement 400 - 400 400 400 - 6405 Commission Meetings Expense 1,500 925 1,500 1,500 1,500 - 6493 Outside Services & Repairs 3,300 2,640 3,300 3,300 3,300 - 6496 Outside Processing 6,000 7,224 7,200 7,200 7,200 - 6499 Contract Svcs & Fees/Other 6,000 - - - - - 6503 Books 25,000 21,891 25,000 25,000 25,000 - 6504 Computer Software/Licensing 12,000 11,735 12,000 12,000 12,000 - 6506 Periodicals 5,000 4,669 5,000 5,000 5,000 - 6512 Audio Recordings 2,500 1,989 2,500 2,500 2,500 - 6515 Films & Video Recordings 2,500 2,644 2,500 2,500 2,500 - 6518 Postage 200 57 200 200 200 - 6530 Office Supplies 12,000 9,738 12,000 12,000 12,000 - 6536 Supplies/Reprographics 3,500 2,743 3,500 3,500 3,500 - 6539 Printing, Binding & Duplicating 4,500 4,744 4,500 4,500 4,500 - 6551 Fuel and Oil 1,000 294 1,000 1,000 1,000 - 6563 Supplies/Special 500 635 500 500 500 - 6569 Small Equipment 750 790 750 750 750 - 6570 Computer Peripherals/Misc 600 557 600 600 600 - 6572 Office Furniture & Equipment 1,000 829 1,000 1,000 1,000 - 6625 Program Expense 2,650 1,957 5,000 5,000 5,000 - 6799 Insurance/Other 800 214 800 800 800 - 6825 Maint & Repair/Vehicle 500 347 500 500 500 - 6835 Maint & Repair/Equipment 800 - 800 800 800 - 6846 Computer Hardware Maint/Repair 800 309 800 800 800 - 6910 Utilities/Natural Gas 30,000 24,824 30,000 30,000 30,000 - 6915 Utilities/Telephone 2,500 4,168 2,500 2,500 2,500 - OPERATIONS SUBTOTAL 132,500 117,829 137,500 141,000 134,100 (3,400) GENERAL FUND TOTAL:1,114,845 1,084,147 1,231,075 1,176,075 1,370,105 139,030 209 COMMUNITY RESOURCES LIBRARY YOUTH SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: Library Youth Services is a division within the Azusa City Library Department. Division staff coordinates and oversees services and year-round programs that promote cultural enrichment and academic achievement. Programs are designed for youths of all ages and their families and contribute to an environment rich with learning, literacy, and collaborative activities. Additionally, Youth Services staff oversees the youth materials collection and the operation of the Azusa City Library Bookmobile which provides access to books throughout the Azusa community. FY 2019-20 STRATEGIC GOALS: Implement STEAM programming as part of science based learning activities through an after school science based learning club. Implement family learning literacy programs with regular storytimes, early literacy learning kits and regular workshops. Enhance partnership with Azusa Unified School District to offer a wide range of services. Continue collaboration with the Azusa Reads/Writes/Counts/Calculates after-school tutoring program. Train staff to create and execute collaborative, family-oriented, and inventive programming. Conduct early literacy learning programs by providing play based programs and regular storytimes. Continue collaboration with the Parks and Recreation Department in providing family programming during the Fall Festival, Winter Fiesta and Spring Thing FY 2018-19 PROGRAM HIGHLIGHTS: Offered reference and readers' advisory service via the Youth Services desk during afternoon hours, Monday through Thursday, to further promote the youth materials collection. Provided a free summer lunch program in partnership with Azusa Unified School District in June-July 2018 for youths up to age 18. Offered family mental health programs such as a mom support group, teen book club and mental health fair during our Hispanic Heritage Festival. All made possible with a grant from Calmhsa. Continued to offer programs and volunteer opportunities for young adults to foster participation in the Library from youths of all ages. Offered a new weekly Stay n Play program for children 0-4 to help develop social skills for kindergarten. Conducted weekly Storytimes for toddlers and early elementary students, in addition to bilingual Storytimes. 210 Offered new STEAM kits for young learners to check out and discover new science lessons. Marketed Library programs and services through outreach visits to community meetings in the City of Azusa. 211 6503 6512 6530 6625 Account Number Description Audio Recordings - Children's Audio Recordings COMMUNITY RESOURCES - LIBRARY YOUTH SERVICES ACTIVITY DETAIL 1030513000 Books - Print materials for Youth Services Collection, including materials for Bookmobile. Includes cataloging and processing costs Office Supplies - Supplies such as construction & butcher paper, scissors, etc. for Youth Services and Bookmobile van Program Expense - Summer Reading Program, special events and programs during the school year (Dia de los Ninos, Santa, Black History Month, etc.) 212 BUDGET UNIT: 1030513000 COMMUNITY RESOURCES - LIBRARY-YOUTH SERVICES ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE OPERATIONS 6503 Books 21,500 18,419 22,500 22,500 22,500 - 6515 Films & Video Recordings 190 - - - - - 6530 Office Supplies 524 940 780 780 780 - 6625 Program Expense 9,071 9,245 8,150 8,150 8,150 - OPERATIONS SUBTOTAL 31,285 28,604 31,430 31,430 31,430 - GENERAL FUND TOTAL:31,285 28,604 31,430 31,430 31,430 - 213 COMMUNITY RESOURCES RECREATION DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: Recreation is a division of the Recreation and Family Services Department responsible for a variety of activities and programs designed to meet the community’s recreation needs. The Division’s ongoing responsibilities include: adult and youth community classes, adult and youth sports, aquatics, after school programs, and numerous special events throughout the year. The Recreation Division also assists other City departments and organizations in the planning, set up, and staff support for their community special events. FY 2019-20 STRATEGIC GOALS: Conduct and implement a sports facilities assessment and renovation plan Conduct a rental facilities assessment, and business plan for rentals and Women’s Club Implement an electronic registration system Hosted the Southern CA Municipal Athletic Association of San Gabriel Valley, annual Basketball tournament, hosting 63 teams, 15 cities, in 59 games, with over 700 players. Continue to cultivate partnership with Think Together and Azusa Unified School District Expansion of the Activities Guide to a Citywide Guide and Newsletter. FY 2018-19 PROGRAM HIGHLIGHTS: Increase 2K/5K Run/Walk participation by 20% over the prior year Increase Breakfast w/Santa participants over 200 the prior year 472 Classes & 1215 Rentals 148 Adult Sports Teams 128 Youth Sports Teams Over 150 golfers raised over $24,000 at the Annual Kids Come First Golf Tournament Consolidated Holiday Tree Lighting and Winter Fiesta into one day, serving over 1500 residents Over 1000 people served at the Annual Easter Egg Hunt All Azusa Aquatics Swim Classes sold out Successfully supported the annual Golden Days celebrations and facilitated the logistics for various events and made accommodations for inclement weather Nearly $22,000 in income from Shelter Rentals. 214 BUDGET UNIT: 1025410000 COMMUNITY RESOURCES - RECREATION REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 18-19 19-20 VARIANCE EXPLANATION 6230 Dues & Subscriptions 1,700 1,700 2,750 1,050 Increased cost for movie licensing 6235 Meetings & Conferences 2,250 2,250 5,250 3,000 Transferring expenses to street costs. To be eligible for gas taxes 6440 Class Instruction Fees 23,000 25,000 25,000 2,000 Increase in fees due to increase in offerings and revenue 6445 Officiating Fees 20,000 27,000 25,000 5,000 Increase in fees due to increase in offerings and revenue 6493 Outside Services & Repairs 77,000 70,000 7,000 (70,000) Costs moved to Aquatics 6539 Printing, Binding & Duplicating 5,500 4,000 8,000 2,500 Increase in costs due to Women's Club marketing 6563 Supplies/Special 22,000 20,000 5,000 (17,000) Costs moved to Aquatics 6569 Small Equipment 20,273 20,000 25,000 4,727 Needed new equipment for sports programs and after school 6601 Advertising Expense 37,000 25,000 22,000 (15,000) Decrease due to collaboration on Activities Guide 6823 Lease/Vehicle 2,660 2,000 - (2,660) Based on actual lease information 6825 Maint & Repair / Vehicle 500 500 2,660 2,160 Increase Maintenance Costs 6910 Utilities/Natural Gas 19,000 19,000 8,000 (11,000) Costs Moved to Aquatics 215 Description 6201 Uniforms and Laundry - Staff Uniform; Office and Recreation Center carpets and mats, laundry 6220 Training Schools - Training programs 6230 Dues and Subscriptions - Professional association dues: California Park and Recreation Society (CPRS), Southern California Municipal Athletic Federation (SCMAF), movie licensing, NRPA, Newspapers 6235 Meeting/Conferences - CPRS Conference; Arborist programs, Health Organziations and County Meetings 6440 Class Instruction Fees - Contractor fees for all youth and adult classes 6445 Officiating Fees - Youth, Pony Baseball and Middle School Classic 6493 Outside Services & Repairs - Youth banquets, Golden Days, day camp trips, recreation services, cable and communications 6563 Supplies/Special -Recreation and sports supplies 6569 Small Equipment - Equipment for classes recreation and sports activities, tables, chairs, events 6601 Advertising Expense - Program advertising, city newsletter 6602 Concerts - Performance and audio expenses for entertainment 6625 Program Expense - Team and staff uniforms; program T-shirts; day camp materials, supplies and crafts; program signs and banners; event materials, supplies and setup costs; field trip expenses; trophies; miscellaneous program costs. 6899 Repairs and Maintenance - L.A. County Maintenance Agreement Assessments, small equipment repair, paint, facilities supplies, fixtures COMMUNITY RESOURCES - RECREATION ACTIVITY DETAIL Account Number 1025410000 216 COMMUNITY RESOURCES AQUATICS CENTER PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Aquatics Center at Slauson Park is a program of the Recreation Division in the Recreation and Family Services Department. The Aquatics program is responsible for a variety of activities, classes, and events primarily from June to October, however some activities are offered year round. The Aquatics Center is also used by Azusa Pacific University for a variety of sports programs. The Aquatics Center is also available for party rentals during the swimming season. FY 2019-20 STRATEGIC GOALS: Extended the Aquatics Center Season by 2 months Expanded the number of swim classes to accommodate the sell-out of classes last year Added a session of recreational swimming Explore additional toddler classes in swim to meet demand. Work with Azusa Pacific University and Azusa Unified School District to renew potential agreements FY 2018-19 PROGRAM HIGHLIGHTS: Expanded swim classes All aquatics swim classes sold out Re-plastering of children’s’ pools New gel coat on slide Replacement of slide steps Extended Aqua-size classes 2 additional months 217 Description 6201 Uniforms and Laundry - Uniforms for staff 6220 Training - Staff training and certification 6493 Outside Services & Repairs - Pool maintenance 6563 Supplies/Special - Pool supplies and miscellaneous 6569 Small Equipment - Minor pool equipment 6625 Program Expense - supplies and crafts; program signs and banners; event materials, supplies and setup costs; field trip expenses; trophies; miscellaneous program costs 6899 Repairs and Maintenance - L.A. County Maintenance Agreement Assessments COMMUNITY RESOURCES - AQUATICS ACTIVITY DETAIL Account Number 1025410100 218 BUDGET UNIT: 1025410100 COMMUNITY RESOURCES - AQUATICS REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 18-19 19-20 VARIANCE EXPLANATION 6201 Uniforms and Laundry - - 5,000 5,000 Transferring expenses to street costs. To be eligible for gas taxes 6493 Outside Services & Repairs - - 70,000 70,000 Moved from Rec, some increase in costs 6563 Supplies/Special - - 25,000 25,000 Moved from Rec, some increase in costs 6625 Program Expense - - 5,000 5,000 Moved from Rec 6910 Gas - - 15,000 15,000 Moved from Rec, some increase in costs 6915 Telephone - new - - 2,500 2,500 New expense 219 BUDGET UNIT:COMMUNITY RESOURCES - RECREATION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE PERSONNEL 1025410000 Recreation Main 6003 Salaries/Regular 361,851 355,767 392,280 354,895 442,270 49,990 6006 Salaries/Temp & Part-Time 477,660 479,942 294,309 359,200 354,095 59,786 6033 Overtime Pay/Premium 2,199 8,251 - 3,385 - - 6045 Education Pay - - - - - - 6048 Salaries/Language Pay 5,400 4,824 7,278 4,455 5,580 (1,698) 6060 Special Event Pay 2,250 5,508 - 20 - - 6063 Salaries/Jury Duty 257 - - - - - 6068 Allowances/Management 341 - - - - 6069 Allowance/Vehicle 4,879 4,019 3,240 3,240 2,700 (540) 6072 Sal/Injury - 26,001 - - - - 6075 Vacation Pay-Off - 47,162 - 25,000 25,000 25,000 6078 Sick Leave Pay-Off - 15,443 - 2,600 2,500 2,500 6101 PERS/Employee Contribution 28,975 25,043 29,099 16,870 38,343 9,244 6104 PERS Lump Sum - - 47,690 47,690 74,175 26,485 6105 PERS/Employer Contribution 64,916 69,995 8,794 27,235 15,760 6,966 6107 APPLE/EMPLYR CON 12,769 12,858 9,925 8,240 8,760 (1,165) 6109 PARS/Employer 30,711 22,138 9,680 11,090 11,815 2,135 6125 FICA/Employer Contrib/Med 8,501 9,731 11,245 9,155 13,085 1,840 6133 Retiree Health Premium Reimb 3,070 3,994 3,909 7,485 - (3,909) 6140 Life Insurance Allocation 815 845 1,070 815 1,305 235 6155 Workers' Comp Allocation 34,634 36,542 27,895 29,660 32,215 4,320 6160 LTD Insurance Allocation 3,357 3,078 3,055 2,705 3,445 390 6165 Unemployment Allocation 780 838 750 650 900 150 6175 Benefits/Flex Plan 66,176 62,384 79,005 65,455 98,280 19,275 6180 Deferred Comp/Employer Paid 4,926 5,695 5,415 6,335 9,198 3,783 Subtotal 1,114,125 1,200,400 934,639 986,180 1,139,426 204,787 1025410100 Recreation Aquatics Program 6006 Salaries/Temp & Part-Time - 5,141 170,010 96,555 244,240 74,230 6030 Overtime Pay/Regular - - - - - - 6033 Overtime Pay/Premium - - - - - - 6039 Standby Pay/Premium - - - - - - 6045 Salaries/Education Incentive - - - - - - 6048 Salaries/Language Pay - - - - - - 6060 Special Event Pay - - - - - - 6063 Salaries/Jury Duty - - - - - - 6072 Salaries/Injury - - - - - - 6075 Vacation Pay-Off - - - - - - 6078 Sick Leave Pay-Off - - - - - - 6101 PERS/Employee Contribution - - - 315 1,960 1,960 6104 PERS Lump Sum - - - - - - 6104 PERS Lump Sum - - - - 4,170 4,170 6105 PERS/Employer Contribution - - - 2,070 835 835 6107 APPLE/EMPLYR CON - 193 6,375 2,760 8,135 1,760 6125 FICA/Employer Contrib/Med - 75 2,465 1,400 3,530 1,065 6155 Workers' Comp Allocation - 206 6,810 3,860 9,740 2,930 6165 Unemployment Allocation - 5 170 90 250 80 Subtotal - 5,619 185,830 107,050 272,860 87,030 PERSONNEL SUBTOTAL 1,161,150 1,248,774 1,120,469 1,137,020 1,412,286 291,817 220 BUDGET UNIT:COMMUNITY RESOURCES - RECREATION ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE OPERATIONS 1025410000 Recreation Main 6201 Uniforms & Laundry 5,887 5,211 4,200 5,000 4,200 - 6220 Training Schools 710 (500) 1,000 1,000 1,000 - 6230 Dues & Subscriptions 2,145 1,014 1,700 1,700 2,750 1,050 6235 Meetings and Conferences 197 1,228 2,250 2,250 5,250 3,000 6240 Mileage Reimbursement - 94 300 300 300 - 6399 Professional Services/Other - - 10,000 10,000 1,000 (9,000) 6405 Commission Meetings Expense 2,425 2,300 2,750 2,750 2,750 - 6430 Custodial Services - - 8,000 8,000 8,000 - 6440 Class Instruction Fees 23,049 22,165 23,000 25,000 25,000 2,000 6445 Officiating Fees 15,981 10,533 20,000 27,000 25,000 5,000 6493 Outside Services & Repairs 72,313 70,949 77,000 70,000 7,000 (70,000) 6530 Office Supplies 6,480 6,545 6,000 8,000 6,000 - 6539 Printing, Binding & Duplicating 3,618 2,160 5,500 4,000 8,000 2,500 6551 Fuel and Oil - 20 - - - - 6554 Supplies/Custodial & Cleaning 2,576 1,536 2,000 2,000 2,000 - 6563 Supplies/Special 20,314 23,594 22,000 20,000 5,000 (17,000) 6569 Small Equipment 8,706 6,094 20,273 20,000 25,000 4,727 6601 Advertising Expense 11,587 5,479 37,000 25,000 22,000 (15,000) 6602 Concerts 17,286 14,910 20,000 20,000 20,000 - 6625 Program Expense 82,031 85,881 78,000 80,000 78,000 - 6823 Lease/Vehicle - - 2,660 2,000 - (2,660) 6825 Maint & Repair / Vehicle 125 - 500 500 2,660 2,160 6830 Rent/Equipment - - 3,000 6835 Maint & Repair/Equipment 6,956 7,136 8,000 6,000 8,000 - 6850 Lease Payments - - - - - - 6899 Repairs and Maintenance 1,493 - 10,000 10,000 10,000 - 6910 Utilities/Natural Gas 21,053 18,435 19,000 19,000 8,000 (11,000) 6915 Utilities/Telephone 6,115 6,913 7,300 7,300 7,300 - Subtotal 311,050 291,697 388,433 376,800 287,210 (104,223) 1025410100 Aquatics 6201 Uniforms & Laundry - - 5,000 5,000 6493 Outside Services & Repairs - - 70,000 70,000 6563 Supplies/Special - - 25,000 25,000 6625 Program Expense - - 5,000 5,000 6910 Utilities/Natural Gas - - 15,000 15,000 6915 Utilities/Telephone - - 2,500 2,500 Subtotal - - - - 122,500 122,500 OPERATIONS SUBTOTAL 311,050 291,697 388,433 376,800 409,710 21,277 CAPITAL OUTLAY 1025410000 Recreation Main 7125 Bldgs/Min Improvements/Remod - - - - 38,325 38,325 7140 Computer Software - 16,267 - - - - Subtotal - 16,267 - - 38,325 38,325 CAPITAL OUTLAY SUBTOTAL - 16,267 - - 38,325 38,325 GENERAL FUND TOTAL:1,472,200 1,556,738 1,508,902 1,513,820 1,860,321 351,419 221 COMMUNITY RESOURCES SENIOR PROGRAMS PROGRAM COMMENTARY PROGRAM DESCRIPTION: Senior Programs is a division of the Recreation and Family Services Department responsible for a variety of activities and programs designed to meet the community’s recreation needs. The chief responsibility of the Senior Program Division is to provide programs that enhance the lives of senior citizens in Azusa. This is accomplished by offering the following: social and recreational opportunities, day trips, health information seminars, screenings, referrals, case management as well as a variety of programs specializing in celebrating special events and holidays. FY 2019-20 STRATEGIC GOALS: Remodeling of Senior Center library, completion goal – April 30, 2019 With the sponsorship of the Azusa Senior Center Advisory Board, installation of new carpet in the senior center’s library, game room, and T.V. room, will be completed by June 30, 2019. A new partnership with the YWCA has begun, offering case worker services and resources to Azusa seniors ages 60 and over. Conduct a safety and energy efficiency assessment to compliment the Facilities Assessment, to develop a plan for improvements in the Senior Center. FY 2018-19 PROGRAM HIGHLIGHTS: Featured an intergenerational Dinner & Dance, sponsored by the Chick-Fil-A leadership class from Azusa High School with the participation of 100 senior citizens and approximately 30 students. Hosted a Dementia Friendly workshop to city staff, offered by Silverado Memory Care Center. With the assistance from the Azusa Light & Water Department’s Public Benefit Fund, the installation of outdoor LED security lighting was installed at the Azusa Senior Center. A total of 70 holiday food baskets were delivered to needy families in Azusa. This program was sponsored by the Azusa Senior Center’s Advisory Board, Nutrition Site Council, Golden Age Club, Bingo Committee, and private donations. Turkey dinners were donated by Albertsons Market in Glendora. Baskets were delivered by volunteers, our Azusa Police Department staff, and recreation staff members. Began facilities improvement projects at the Senior Center. Hosted the annual Golden Days Picnic in the Park. 222 BUDGET UNIT: 1025543000 COMMUNITY RESOURCES - SENIOR PROGRAMS REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 18-19 19-20 VARIANCE EXPLANATION 6201 Uniforms and Laundry - - 3,000 3,000 Required laundry services 6230 Dues & Subscriptions 450 450 700 250 Transferring expenses to street costs. To be eligible for gas taxeS 6430 Custodial Services 2,000 3,000 3,000 1,000 Increase need for high level cleaning services 6493 Outside Services & Repairs 8,000 3,000 3,000 (5,000) Unused funds from last year, not needed 6539 Printing, binding, duplicating 4,500 5,000 5,000 500 Additional printing for Rosedale 6601 Advertising Expense - - 1,000 1,000 Needed advertising not done before to promote activities 6625 Program Expense 30,000 30,000 32,000 2,000 Increase in programs, increase fees, increase in revenue 6840 Rent/Office Furniture 1,000 1,000 - (1,000) Duplicate line item 223 Description 6230 Dues/Subscriptions - CPRS dues; newspaper subscriptions for Senior Center Library 6235 Meeting/Conferences - CPRS conference 6493 Outside Services & Repairs - Custodial (facility rentals); Sanitizing cleaning; equipment repairs (kitchen) 6539 Printing, Binding & Duplicating - Monthly newsletter in multiple languages 6625 Program Expenses - Senior excursion fees ; movie rentals; Bunco refreshments; supplies for special events; miscellaneous 6835 Maint. Repair of Equipment - Repair of kitchen equipment and maintenance of office equipment 6840 Rent/Office Furniture & Equipment - Lease of copy machine COMMUNITY RESOURCES - SENIOR PROGRAMS ACTIVITY DETAIL Account Number 1025543000 224 BUDGET UNIT:1025543000 COMMUNITY RESOURCES - SENIOR PROGRAMS ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE PERSONNEL 6003 Salaries/Regular 38,888 38,986 53,070 50,185 52,990 (80) 6006 Salaries/Temp & Part-Time 25,170 24,515 37,510 20,420 25,435 (12,075) 6033 Overtime Pay/Premium - 1,484 - - - - 6048 Language Pay 354 198 890 25 285 (605) 6068 Allowances/Management.54 - - - - 6075 Vacation Pay-Off - 2,579 - 2,000 2,000 2,000 6101 PERS/Employee Contribution 3,168 3,162 3,810 3,900 3,945 135 6104 PERS Lump Sum - - 7,105 7,105 9,840 2,735 6105 PERS/Employer Contribution 8,764 11,122 1,220 2,940 1,600 380 6107 APPLE/EMPLYR CON 117 126 - 30 740 740 6125 FICA/Employer Contrib/Med 388 366 1,490 510 1,310 (180) 6133 Retiree Health Premium Reimb 613 632 645 560 - (645) 6140 Life Insurance Allocation 89 90 140 120 150 10 6155 Workers' Comp Allocation 2,976 2,548 3,660 2,825 3,150 (510) 6160 LTD Insurance Allocation 256 272 410 390 410 - 6165 Unemployment Allocation 73 64 105 70 95 (10) 6175 Benefits/Flex Plan 8,817 8,445 11,305 11,850 11,760 455 6180 Deferred Comp/Employer Paid 272 270 375 370 755 380 PERSONNEL SUBTOTAL 89,944 94,911 121,735 103,300 114,465 (7,270) OPERATIONS 6201 Uniforms and Laundry - - - 3,000 3,000 6230 Dues & Subscriptions 81 377 450 450 700 250 6235 Meetings & Conferences 276 405 1,900 1,900 1,900 - 6240 Mileage Reimbursement - 156 300 300 300 - 6399 Professional Services 3,229 3,366 3,300 4,000 3,300 - 6430 Custodial Services 1,792 1,865 2,000 3,000 3,000 1,000 6440 Class Instruction Fees - - 2,000 2,000 2,000 - 6493 Outside Services & Repairs 3,854 3,981 8,000 3,000 3,000 (5,000) 6499 Contract Svcs & Fees/Other 150 - - - - 6518 Postage - - 100 100 100 - 6530 Office Supplies 574 1,134 500 500 500 - 6539 Printing, Binding & Duplicating 5,009 3,536 4,500 5,000 5,000 500 6563 Supplies/Special - 276 2,000 2,000 2,000 - 6601 Advertising Expense - - - - 1,000 1,000 6625 Program Expense 25,981 21,990 30,000 30,000 32,000 2,000 6830 Rent/Equipment - - 2,500 2,500 2,500 - 6835 Maintenance and Repair/Equipment 659 399 1,000 1,000 1,000 - 6840 Rent/Office Furniture & Equipment 2,322 1,676 1,000 1,000 - (1,000) 6899 Repair and Maintenance - - - - 10,000 10,000 6904 Utilities/Other 22,937 18,708 34,000 34,000 34,000 - 6910 Utilities/Natural Gas 2,870 2,467 3,000 3,000 3,000 - 6915 Utilities/Telephone 2,314 3,094 4,428 4,428 4,420 (8) OPERATIONS SUBTOTAL 71,899 63,580 100,978 98,178 112,720 11,742 CAPITAL OUTLAY 7125 Bldgs/Min Improvements/Remod - - - - 32,850 32,850 CAPITAL OUTLAY SUBTOTAL - - - - 32,850 32,850 GENERAL FUND TOTAL:161,843 158,492 222,713 201,478 260,035 37,322 225 COMMUNITY RESOURCES SENIOR NUTRITION PROGRAM PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Senior Nutrition Program is overseen by the Recreation and Family Services Department. The chief responsibility of this Division is to provide hot meals for senior residents in Azusa. This governed nutritious, well-balanced meal program is served daily at the Azusa Senior Center and delivered to homebound seniors without a family support system. The Senior Nutrition Program, as bound by its government funding, can only accept donations for the program. Further subsidy for this program traditionally has come from the General Fund. Failure to continue with that support would result in the demise of the program. FY 2019-20 STRATEGIC GOALS: Research upgrading appliances that are most in need of replacement in Senior Center kitchen, identifying appliances that are energy efficient Assess the program to identify additional opportunities to receive additional funds for the program to further offset the General Fund and/or submit a proposal to the County to increase reimbursement rates for the program FY 2018-19 PROGRAM HIGHLIGHTS: Received an additional $46,000 in County funding to offset the General Fund Served over 20,000 senior meals in the year Program was at capacity for the entire year Contracted with a new Case Management provider following the end of the contract with Santa Anita Family Services 226 Description 6235 Meeting/Conferences - Conference on Aging; County meetings 6655 Food Services Contract - Senior Program meals COMMUNITY RESOURCES - SENIOR NUTRITION ACTIVITY DETAIL Account Number 2125541000 227 BUDGET UNIT: COMMUNITY RESOURCES- SENIOR NUTRITION SUMMARY ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE PERSONNEL 6003 Salaries/Regular 52,605 57,147 52,350 52,350 53,355 1,005 6006 Salaries/Temp & Part-Time 47,709 60,644 68,865 84,765 57,310 (11,555) 6012 Salaries/Comp-Time 1,872 2,997 - 60 - - 6015 Salaries/Vacation 2,249 1,410 - 695 - - 6024 Salaries/Sick Leave 4,757 4,551 - 1,300 - - 6027 Salaries/Bereavement (18) - - 90 - - 6033 Overtime Pay/Premium - 1,617 - 6048 Salaries/Language Pay 265 914 890 1,520 290 (600) 6068 Allowances/Management 61 - - - 6088 Payroll-in Kind 42,219 64,901 44,640 44,640 44,640 - 6075 Vacation Pay-Off 2,078 2,257 - 3,375 2,500 2,500 6101 PERS/Employee Contribution 4,516 5,005 6,595 6,970 6,610 15 6104 PERS Lump Sum - - 21,630 21,600 14,030 (7,600) 6105 PERS/Employer Contribution 10,513 17,591 4,090 4,210 2,785 (1,305) 6107 Apple Pay 614 512 900 980 345 (555) 6125 FICA/Employer Contrib/Med 989 1,249 1,925 2,125 1,770 (155) 6133 Retiree Health Premium Reimb 766 791 805 805 - (805) 6140 Life Insurance Allocation 127 132 140 150 155 15 6155 Workers' Comp Allocation 4,141 4,748 4,885 6,440 4,435 (450) 6160 LTD Insurance Allocation 365 400 410 420 410 - 6165 Unemployment Allocation 92 102 140 155 125 (15) 6175 Benefits/Flex Plan 12,520 12,735 11,305 11,305 11,255 (50) 6180 Deferred Comp/Employer Paid 448 445 380 380 720 340 PERSONNEL SUBTOTAL 179,969 231,248 219,950 242,190 200,735 (19,215) OPERATIONS 6235 Meetings & Conferences 229 503 300 300 300 - 6240 Mileage Reimbursement 857 465 1,060 735 1,060 - 6530 Office Supplies 2,460 3,005 5,200 5,540 5,200 - 6539 Printing, Binding & Duplicating 1,357 1,600 1,600 2,220 1,600 - 6563 Supplies/Special 313 855 2,100 540 2,100 - 6625 Program Expenses 955 709 1,177 1,177 1,450 273 6655 Food Services Contract 125,151 137,695 126,531 126,531 126,531 - 6904 Utilities/Other 9,202 11,194 12,293 14,788 15,365 3,072 6915 Utilities/Telephone 1,307 1,222 1,314 1,412 1,314 - OPERATIONS SUBTOTAL 141,830 157,248 151,575 153,243 154,920 3,345 SENIOR NUTRITION FUND TOTAL:321,799 388,495 371,525 395,433 355,655 (15,870) 228 BUDGET UNIT: 212554100x COMMUNITY RESOURCES- SENIOR NUTRITION DETAILS ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE PERSONNEL 2125541000 SENIOR NUTRITION-GENERAL 6003 Salaries/Regular 34,810 30,930 34,870 34,870 36,935 2,065 6006 Salaries/Temp & Part-Time 45,254 58,903 64,725 64,725 53,170 (11,555) 6033 Overtime Pay/Premium - 1,196 - - - - 6048 Salaries/Language Pay 265 914 890 890 290 (600) 6068 Allowances/Management 61 - - - - 6075 Vacation Pay-Off 1,352 2,164 - 3,375 2,500 2,500 6088 Payroll In-kind - 20,014 - -- - 6101 PERS/Employee Contribution 2,987 3,734 4,965 4,965 5,180 215 6104 PERS Lump Sum - - 15,800 15,800 10,950 (4,850) 6105 PERS/Employer Contribution 6,455 16,617 1,595 1,595 2,150 555 6107 APPLE/EMPLYR CON 614 512 900 900 345 (555) 6125 FICA/Employer Contrib/Med 793 964 1,555 1,555 1,420 (135) 6133 Retireement Health Premium 766 791 805 805 - (805) 6140 Life Insurance Allocation 77 64 95 95 105 10 6155 Workers' Comp Allocation 3,186 3,960 4,020 4,020 3,610 (410) 6160 LTD Insurance Allocation 222 226 270 270 285 15 6165 Unemployment Allocation 72 236 110 110 100 (10) 6175 Benefits/Flex Plan 7,946 8,920 7,105 7,105 7,390 285 6180 Deferred Comp/Employer Paid 271 319 240 240 475 235 SUBTOTAL 105,069 150,524 137,945 141,320 124,905 (13,040) 2125541001 SENIOR NUTRITION-CI PROGRAM 6003 Salaries/Regular 10,246 15,921 11,135 11,135 9,705 (1,430) 6006 Salaries/Temp & Part-Time - - - 15,900 - - 6048 Salaries/Language Pay (0) 0 - 630 - - 6075 Vacation Pay-Off 64 - - - - - 6088 Payroll-in Kind 27,472 29,760 29,760 29,760 29,760 - 6101 PERS/Employee Contribution 868 500 825 1,200 645 (180) 6104 PERS Lump Sum - - 3,255 3,225 1,350 (1,905) 6105 PERS/Employer Contribution 2,066 635 1,480 1,600 260 (1,220) 6107 Apple Pay - - - 80 - - 6125 FICA/Employer Contrib/Med 160 200 200 400 175 (25) 6140 Life Insurance Allocation 29 43 30 40 30 - 6155 Workers' Comp Allocation 493 300 445 2,000 390 (55) 6160 LTD Insurance Allocation 82 100 90 100 75 (15) 6165 Unemployment Allocation 9 5 15 30 10 (5) 6175 Benefits/Flex Plan 3,732 2,200 2,910 2,910 2,520 (390) 6180 Deferred Comp/Employer Paid 124 55 95 95 160 65 SUBTOTAL 45,346 49,720 50,240 69,105 45,080 (5,160) 2125541002 SENIOR NUTRITION-C2 PROGRAM 6003 Salaries/Regular 7,549 10,296 6,345 6,345 6,715 370 6006 Salaries/Temp & Part-Time 858 - 2,760 2,760 2,760 - 6075 Vacation Pay-Off 664 93 - - - - 6088 Payroll-in Kind 14,406 14,880 14,880 14,880 14,880 - 6101 PERS/Employee Contribution 627 734 685 685 665 (20) 6104 PERS Lump Sum - - 2,300 2,300 1,430 (870) 6105 PERS/Employer Contribution 1,706 186 940 940 295 (645) 6125 FICA/Employer Contrib/Med 13 60 150 150 155 5 6140 Life Insurance Allocation 21 25 15 15 20 5 6155 Workers' Comp Allocation 396 418 365 365 380 15 6160 LTD Insurance Allocation 61 74 50 50 50 - 6165 Unemployment Allocation 11 (141) 15 15 15 - 6175 Benefits/Flex Plan 842 1,615 1,290 1,290 1,345 55 6180 Deferred Comp/Employer Paid 54 71 45 45 85 40 SUBTOTAL 27,207 28,730 29,840 29,840 28,795 (1,045) 2125541003 SENIOR NUTRITION - IIIB PROGRAM 6006 Salaries/Temp & Part-Time 1,597 1,741 1,380 1,380 1,380 - 6075 Vacation Pay-Off (1) - - - - - 229 BUDGET UNIT: 212554100x COMMUNITY RESOURCES- SENIOR NUTRITION DETAILS ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE 6088 Payroll-in Kind 341 247 - - - - 6101 PERS/Employee Contribution 34 37 120 120 120 - 6104 PERS Lump Sum - - 275 275 300 25 6105 PERS/Employer Contribution 286 153 75 75 80 5 6125 FICA/Employer Contrib/Med 24 25 20 20 20 - 6155 Workers' Comp Allocation 65 70 55 55 55 - 6165 Unemployment Allocation - 2 - - - - SUBTOTAL 2,347 2,274 1,925 1,925 1,955 30 PERSONNEL SUBTOTAL 179,969 231,248 219,950 242,190 200,735 (19,215) OPERATIONS 2125541000 SENIOR NUTRITION-GENERAL 6235 Meetings & Conferences 125 278 300 300 300 - 6240 Mileage Reimbursement 12 - 150 150 150 - 6530 Office Supplies 53 1,069 3,200 3,200 3,200 - 6539 Printing, Binding & Duplicatng 632 - 1,600 1,600 1,600 - 6563 Supplies/Special 44 12 300 300 300 - 6625 Program Expense - - 500 500 500 - 6655 Food Services Contract - 14,106 - - - - 6904 Utilities/Other - 2,035 3,065 3,065 3,065 - SUBTOTAL 866 17,500 9,115 9,115 9,115 - 2125541001 SENIOR NUTRITION-CI PROGRAM 6235 Meetings & Conferences 104 225 - - - - 6240 Mileage Reimbursement 30 30 360 35 360 - 6530 Office Supplies 1,866 1,531 1,500 1,840 1,500 - 6539 Printing, Binding & Duplicating 575 308 - 620 - - 6563 Supplies/Special 268 584 1,800 240 1,800 - 6625 Program Expenses 955 391 535 535 809 274 6655 Food Services Contract 81,576 82,790 81,576 81,576 81,576 - 6904 Utilities/Other 6,000 6,000 6,000 8,495 8,500 2,500 6915 Utilities/Telephone 792 703 792 890 792 - SUBTOTAL 92,168 92,563 92,563 94,231 95,337 2,774 2125541002 SENIOR NUTRITION-C2 PROGRAM 6240 Mileage Reimbursement 814 434 550 550 550 - 6530 Office Supplies 541 405 500 500 500 - 6539 Printing, Binding & Duplicating 150 1,292 - - - - 6563 Supplies/Special - 259 - - - - 6625 Program Expenses - 317 - - - - 6655 Food Services Contract 43,575 40,800 44,955 44,955 44,955 - 6904 Utilities/Other 2,928 2,928 2,928 2,928 3,500 572 6915 Utilities/Telephone 492 492 492 492 492 - SUBTOTAL 48,500 46,927 49,425 49,425 49,997 572 2125541003 SENIOR NUTRITION - IIIB PROGRAM 6625 Program Expense - - 142 142 141 (1) 6904 Utilities/Other 274 231 300 300 300 - 6915 Utilities/Telephone 23 27 30 30 30 - SUBTOTAL 297 258 472 472 471 (1) OPERATIONS SUBTOTAL 141,830 157,248 151,575 153,243 154,920 3,345 R&FS-SR NUTRTN FUND TOTAL:321,799 388,495 371,525 395,433 355,655 (15,870) 230 COMMUNITY RESOURCES TRANSPORTATION DIVISION PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Transportation Division currently handles three major programs: Dial-A-Ride, Metro Gold Line Shuttle, and Ride Share. The Metro Gold Line Shuttle Program provides trips to and from the Downtown Azusa Metro Gold Line Station. The Dial-A- Ride program transports seniors and disabled passengers to medical and social service appointments. Azusa has one of the largest service areas in the San Gabriel Valley. Additionally, the Division supports other forms of alternative transportation with a bus fare subsidy program (for both Azusa residents and persons employed in Azusa) and a Ride Share Incentive Program for City of Azusa employees. FY 2019-20 STRATEGIC GOALS: Provide quality transportation programs to the residents in the City of Azusa. Continue to support public transit access to regional destinations, intermodal transit stations, employment centers, and local shopping destinations. Introduce a revised Bus Driver training manual to benefit all staff members and the operation. Seek to partner with Lyft/Uber to improve and expand the Gold Line Service for “Last Mile Trips” in the City. FY 2018-19 PROGRAM HIGHLIGHTS: Provided quality transportation programs to the residents in the City of Azusa. Acquired 4 new buses utilizing grant funds. Provided over 36,850 Dial-A-Ride and Metro Gold Line shuttle trips. Implemented innovative passenger transit technologies to improve operations and overall customer experience. Introduced a revised Transit Dispatcher training manual to benefit all staff members and the operation. 231 BUDGET UNIT:1555521130/1555521480 COMMUNITY RESOURCES - PROP A REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 18-19 19-20 VARIANCE EXPLANATION OPERATIONS TRANSIT-DEMAND RESPONSE 6493 Outside Services and Repairs - 75 150 150 Moved maintenance of bus fire extinguishers here and Fund 17 6820 Rent/Vehicle 18,750 10,030 - (18,750) Rental of van in FY1819 only 6825 Maint & Repair/Vehicle 47,000 52,896 36,000 (11,000) Reduction in bus maintenance costs due to grant funding purchase of four new units NEW RIDESHARE IMPLEMENTATION 6399 Professional Services 21,890 9,000 7,500 (14,390) Part of funding is in Fund 17; second phase will be complete and may retain consultant for periodic assistance with program DIRECT ADMINISTRATION 6230 Dues & Subscriptions - 473 500 500 CalAct annual membership added 6530 Office Supplies 600 1,410 1,400 800 Increase in service has resulted in an increased need for office supplies 232 BUDGET UNIT:COMMUNITY RESOURCES - PROPOSITION A ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE PERSONNEL 1555521130 TRANSIT - DEMAND RESPONSE 6003 Salaries/Regular 121,017 217,549 356,025 273,740 407,150 51,125 6006 Salaries/Temp & Part-Time 206,612 150,580 168,795 114,810 133,085 (35,710) 6033 Overtime Pay/Premium 1,225 4,586 - 7,995 - - 6048 Salaries/Language Pay 8,332 6,260 6,270 8,010 7,985 1,715 6063 Salaries/Jury Duty - - - 250 - - 6068 Allowances/Management - - - 20 - - 6072 Sal/Injury 4,636 - - 735 - - 6075 Vacation Pay-Off 14,512 6,748 - 3,600 3,500 3,500 6078 Sick Leave Pay-Off 1,002 928 - 975 950 950 6101 PERS/Employee Contribution 11,685 15,250 32,036 17,030 32,412 376 6104 PERS Lump Sum - - 54,265 58,495 66,590 12,325 6105 PERS/Employer Contribution 49,958 34,104 9,814 18,005 13,084 3,270 6107 APPLE/EMPLYR CON 47 1,312 2,755 810 2,315 (440) 6125 FICA/Employer Contrib/Med 5,148 5,687 9,145 5,940 9,645 500 6133 Retiree Health Premium Reimb 8,451 9,510 9,685 8,420 - (9,685) 6140 Life Insurance Allocation 288 471 960 590 1,195 235 6155 Workers' Comp Allocation 13,656 15,077 21,235 16,140 21,940 705 6160 LTD Insurance Allocation 783 1,418 2,770 1,915 3,170 400 6165 Unemployment Allocation 330 348 630 350 645 15 6175 Benefits/Flex Plan 32,250 42,601 99,830 60,905 117,600 17,770 6180 Deferred Comp/Employer Paid 962 1,982 3,645 2,635 7,740 4,095 SUBTOTAL 480,895 514,413 777,860 601,370 829,006 51,146 1555521480 DIRECT ADMINISTRATION 6003 Salaries/Regular 45,398 24,836 101,185 54,160 80,745 (20,440) 6045 Salaries/Education Incentive 71 65 75 - - (75) 6048 Salaries/Language Pay 602 (0) 960 580 960 - 6069 Allowance/Vehicle 452 450 450 750 750 300 6070 Telephone Allowance - - 150 150 150 - 6075 Vacation Pay-Off 2,639 181 - 3,100 1,000 1,000 6078 Sick Leave Pay-Off 493 30 - - - - 6101 PERS/Employee Contribution 3,016 1,516 7,325 3,475 5,460 (1,865) 6104 PERS Lump Sum - - 11,880 13,590 11,395 (485) 6105 PERS/Employer Contribution 5,062 9,698 2,395 1,570 2,170 (225) 6109 PARS/Employer - - 2,790 - - (2,790) 6125 FICA/Employer Contrib/Med 827 416 1,750 925 1,400 (350) 6130 Health Ins Allocation (36) - - - 6140 Life Insurance Allocation 102 52 275 110 230 (45) 6155 Workers' Comp Allocation 1,849 990 4,115 2,210 3,300 (815) 6160 LTD Insurance Allocation 304 178 780 430 630 (150) 6165 Unemployment Allocation 50 26 120 60 95 (25) 6175 Benefits/Flex Plan 6,936 2,679 17,745 7,815 13,860 (3,885) 6180 Deferred Comp/Employer Paid 724 580 1,460 895 1,495 35 SUBTOTAL 68,525 41,660 153,455 89,820 123,640 (29,815) PERSONNEL SUBTOTAL 549,420 556,072 931,315 691,190 952,646 21,331 233 BUDGET UNIT:COMMUNITY RESOURCES - PROPOSITION A ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE OPERATIONS 1555521130 TRANSIT-DEMAND RESPONSE 6201 Uniforms/Laundry 186 374 1,330 1,263 1,330 - 6220 Training Schools 814 1,208 5,380 1,345 5,380 - 6221 POST Training - 64 - - - - 6240 Mileage Reimbursement - 96 - 180 - - 6399 Professional Services/Other - 375 - 52 - - 6493 Outside Services and Repairs - - - 75 150 150 6530 Office Supplies - 146 - - - - 6551 Fuel and Oil 33,022 41,160 37,750 38,074 37,750 - 6760 Insurance Allocation 19,799 30,163 - - - - 6820 Rent/Vehicle - 5,290 18,750 10,030 - (18,750) 6825 Maint & Repair / Vehicle 49,309 43,699 47,000 52,896 36,000 (11,000) SUBTOTAL 103,129 122,575 110,210 103,915 80,610 (29,600) 1555521170 TRANSIT-BUILDING REPAIRS AND MAINTENANCE 6815 Maintenance and Repairs-Buildings 19,555 20,181 30,000 19,560 30,000 - SUBTOTAL 19,555 20,181 30,000 19,560 30,000 - 1555521410 New Rideshare Implementation 6399 Professional Services/Other - - 21,890 9,000 7,500 (14,390) SUBTOTAL - - 21,890 9,000 7,500 (14,390) 1555521480 DIRECT ADMINISTRATION 6220 Training Schools - 310 - 1,000 - - 6230 Dues and Subscriptions - - - 473 500 500 6253 Licenses and Certificates - 34 350 465 350 - 6530 Office Supplies 931 836 600 1,410 1,400 800 6539 Printing, Binding and Duplicating - 394 - - - - 6563 Supplies/Special - 9 - - - - 6726 Ins/Group Dental Premiums - (470) - - - - 6727 INSURANCE/GROUP VISION PREMIUM - (39) - - - - 6730 Ins/Group Life Premiums - 149 - - - - 6735 Ins/Group LTD Premiums - (700) - - - - 6835 Maint & Repair/Equipment - 1,495 - - - - 6840 Rent/Office Furniture & Equip 1,912 2,583 2,500 1,550 2,500 - 6905 Utilities / Electricity 866 638 1,000 753 1,000 - 6915 Utilities/Telephone 4,613 6,924 10,000 7,197 10,000 - SUBTOTAL 8,321 12,165 14,450 12,848 15,750 1,300 OPERATIONS SUBTOTAL 131,006 154,921 176,550 145,323 133,860 (42,690) CAPITAL OUTLAYS 1555521130 TRANSIT-DEMAND RESPONSE 7142 Computer Equipment 1,566 - 870 - - (870) SUBTOTAL 1,566 - 870 - - (870) - CAPITAL OUTLAYS SUBTOTAL 1,566 - 870 - - (870) PROP A FUND TOTAL 681,992 710,993 1,108,735 836,513 1,086,506 (22,229) 234 BUDGET UNIT:COMMUNITY RESOURCES - PROP C REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 18-19 19-20 VARIANCE EXPLANATION OPERATIONS TRANSIT-METROLINK SHUTTLE 6493 Outside Services and Repairs - 25 50 50 Maintenance of bus fire extinguishers moved here from Facilities 6530 Office Supplies 450 475 480 30 Increase in program activity resulting in additional need for supplies 6820 Rent/Vehicle 6,250 3,344 - (6,250) Purchase of 4 new buses will eliminate need for back up rental van 6825 Maint & Repair/Vehicle 21,000 21,000 12,000 (9,000) Purchase of 4 new buses will reduce maintenance costs dramatically TRANSIT - BUS PASS SUBSIDY 6626 Bus Pass Cost 10,000 5,974 6,920 (3,080) Fewer people utilizing bus pass subsidy 6654 Metrolink Pass Cost 40,000 8,263 15,000 (25,000) We do not provide Metrolink station transportation any longer therefore fewer people utilizing subsidy; looking into Metro Gold Line passes which should significantly cheaper than Metrolink TRANSIT - TRANSPORTATION PLANNING 6345 Program Conultants 10,000 12,331 12,750 2,750 Addition of Metro Gold Line joint powers NEW RIDESHARE IMPLEMENTATION 6399 Professional Services 21,890 9,000 7,500 (14,390) Part of funding is in Fund 15; second phase will be complete and may retain consultant for periodic assistance with program DIRECT ADMINISTRATION 6840 Rent/Office Furniture & Equip 2,250 780 840 (1,410) Based on expenditure trends 235 BUDGET UNIT:COMMUNITY RESOURCES - PROPOSITION C ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE PERSONNEL 1755521120 TRANSIT-METROLINK SHUTTLE 6003 Salaries/Regular 37,183 62,598 118,610 84,700 128,300 9,690 6006 Salaries/Temp & Part-Time 68,837 50,205 45,215 38,270 46,485 1,270 6033 Overtime Pay/Premium 250 1,254 - 2,665 - - 6048 Salaries/Language Pay 2,669 1,967 1,491 2,670 2,770 1,279 6063 Salaries/Jury Duty - - - 80 - - 6075 Vacation Pay-Off 4,764 2,101 - 1,150 1,150 1,150 6072 Sal/Injury 1,545 - - 245 - - 6078 Sick Lve Pay-Off 277 281 - 325 300 300 6101 PERS/Employee Contribution 3,664 4,382 10,113 5,200 10,534 421 6104 PERS Lump Sum - - 17,460 18,935 20,870 3,410 6105 PERS/Employer Contribution 16,303 13,717 3,433 5,885 4,345 912 6107 APPLE/EMPLYR CON 16 438 913 270 760 (153) 6125 FICA/Employer Contrib/Med 1,663 1,733 2,885 1,865 3,120 235 6140 Life Insurance Allocation 88 134 315 180 365 50 6155 Workers' Comp Allocation 4,416 4,622 6,615 5,110 7,115 500 6160 LTD Insurance Allocation 240 402 915 585 985 70 6165 Unemployment Allocation 107 106 190 110 215 25 6175 Benefits/Flex Plan 9,878 12,138 33,280 18,955 37,800 4,520 6180 Deferred Comp/Employer Paid 283 484 1,215 730 2,430 1,215 SUBTOTAL 152,185 156,561 242,650 187,930 267,544 24,894 1755521250 TRANSIT-BUS PASS SUBSIDY 6003 Salaries/Regular 51,565 53,517 53,320 55,305 57,995 4,675 6006 Salaries/Temp & Part-Time 8,069 9,580 9,975 7,680 9,970 (5) 6033 Overtime Pay/Premium 219 897 - - - - 6048 Salaries/Language Pay 837 903 919 480 420 (499) 6068 Allowances/Vehicle 50 - - - - 6075 Vacation Pay-Off 1,735 1,382 - 30 1,000 1,000 6101 PERS/Employee Contribution 3,846 4,092 3,810 4,200 3,885 75 6104 PERS Lump Sum - - 7,055 7,055 8,125 1,070 6105 PERS/Employer Contribution 6,991 8,029 1,185 2,065 1,555 370 6107 Apple Pay Plan - - 374 - 375 1 6125 FICA/Employer Contrib/Med 964 1,038 1,130 1,010 1,200 70 6140 Life Insurance Allocation 122 129 145 140 170 25 6155 Workers' Comp Allocation 2,433 2,613 2,565 2,605 2,740 175 6160 LTD Insurance Allocation 339 372 415 435 455 40 6165 Unemployment Allocation 56 59 75 60 80 5 6175 Benefits/Flex Plan 13,877 13,131 13,730 13,900 14,280 550 6180 Deferred Comp/Employer Paid 463 459 460 450 920 460 SUBTOTAL 91,517 96,252 95,158 95,415 103,170 8,012 1755521480 DIRECT ADMINISTRATION 6003 Salaries/Regular 38,821 58,080 104,480 77,620 105,905 1,425 6033 Overtime Pay/Premium 586 1,150 - 1,025 - - 6045 Salaries/Education Incentive 46 65 73 - - (73) 6048 Salaries/Language Pay 675 480 1,080 690 1,080 - 6069 Salaries/Vehicle 2 450 450 750 750 300 6070 Telephone Allowance - - 150 150 150 - 6075 Vacation Pay-Off 1,367 773 - 3,250 1,500 1,500 6078 Sick Leave Pay-Off 468 145 - - - - 6101 PERS/Employee Contribution 2,637 3,885 7,565 5,135 7,135 (430) 6104 PERS Lump Sum - - 2,465 14,020 14,890 12,425 6105 PERS/Employer Contribution 4,300 10,399 2,140 2,055 2,835 695 6107 Apple Pay Plan - (16) - - - - 6109 PARS/Employer Contribution - - 2,790 - - (2,790) 6125 FICA/Employer Contrib/Med 681 967 1,810 1,320 1,840 30 6130 Health Ins Allocation (40) - - - - 236 BUDGET UNIT:COMMUNITY RESOURCES - PROPOSITION C ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE 6140 Life Insurance Allocation 93 131 285 165 305 20 6155 Workers' Comp Allocation 1,597 2,361 4,250 3,160 4,310 60 6160 LTD Insurance Allocation 261 416 815 615 830 15 6165 Unemployment Allocation 42 60 120 85 125 5 6175 Benefits/Flex Plan 8,384 9,733 18,550 12,615 18,900 350 6180 Deferred Comp/Employer Paid 555 1,140 1,490 1,355 2,000 510 SUBTOTAL 60,514 90,178 148,513 124,010 162,555 14,042 PERSONNEL SUBTOTAL 304,217 342,991 486,321 407,355 533,269 46,948 OPERATIONS TRANSIT-METROLINK SHUTTLE 6201 Uniforms & Laundry 62 100 570 352 570 - 6220 Training Schools 666 339 2,130 750 2,130 - 6240 Mileage Reimbursement - 32 - - - - 6399 Professional Services/Other - 38 - - - - 6493 Outside Services and Repairs - - - 25 50 50 6530 Office Supplies - 192 450 475 480 30 6539 Printing, Binding & Duplicatng - 76 - - - - 6551 Fuel and Oil 10,682 13,720 12,500 14,800 12,500 - 6760 Insurance Allocation 1,266 - - - - - 6820 Rent/Vehicle - 1,763 6,250 3,344 - (6,250) 6825 Maint & Repair / Vehicle 17,444 15,036 21,000 21,000 12,000 (9,000) SUBTOTAL 30,120 31,297 42,900 40,746 27,730 (15,170) TRANSIT-RECREATION/SPCL EVENT 6625 Program Expense 24,620 24,839 30,000 30,000 30,000 - SUBTOTAL 24,620 24,839 30,000 30,000 30,000 - TRANSIT-BUS PASS SUBSIDY 6626 Bus Pass Cost 6,236 5,552 10,000 5,974 6,920 (3,080) 6654 Metrolink Pass Cost 14,043 15,616 40,000 8,263 15,000 (25,000) SUBTOTAL 20,279 21,168 50,000 14,237 21,920 (28,080) TRANSIT-TRANSPORTATION PLANNING 6345 Program Consultants 8,231 8,466 10,000 12,331 12,750 2,750 6601 Advertising Expense 1,063 - - - - - SUBTOTAL 9,294 8,466 10,000 12,331 12,750 2,750 TEMP TRANSPORTATION ADMINISTRATION & FACILITIES 6815 Maint & Repairs/Bldgs 4,099 125,290 50,000 50,000 50,000 - SUBTOTAL 4,099 125,290 50,000 50,000 50,000 - New Rideshare Implementation 6399 Professional Services - - 21,890 9,000 7,500 (14,390) 6815 Maint & Repairs/Bldgs 4,099 - - - - - SUBTOTAL 4,099 - 21,890 9,000 7,500 (14,390) DIRECT ADMINISTRATION 6220 Training Schools - 222 - - - - 6230 Dues & Subscriptions - - 500 160 500 - 6253 Licenses & Certificates - 11 110 155 110 - 6530 Office Supplies 702 852 800 800 800 - 6539 Printing, Binding & Duplicatng 17 - - - - 6563 Supplies/Special 53 - - - - - 6726 Ins/Group Dental Premiums - (247) - - - - 6727 INSURANCE/GROUP VISION PREMIUM - (30) - - - - 6730 Ins/Group Life Premiums - 120 - - - - 237 BUDGET UNIT:COMMUNITY RESOURCES - PROPOSITION C ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 16-17 17-18 18-19 18-19 19-20 VARIANCE 6735 Ins/Group LTD Premiums - (620) - - - - 6835 Maint & Repair/Equipment - 498 - - - - 6840 Rent/Office Furniture & Equip 531 935 2,250 780 840 (1,410) 6915 Utilities/Telephone 774 1,246 2,175 1,318 2,180 5 SUBTOTAL 2,059 3,002 5,835 3,213 4,430 (1,405) OPERATIONS SUBTOTAL 94,570 214,062 210,625 159,527 154,330 (56,295) CAPITAL OUTLAY TRANSIT-METROLINK SHUTTLE 7142 Computer Equipment 522 - 290 - - (290) CAPITAL OUTLAY SUBTOTAL 522 - 290 - - (290) PROP C FUND TOTAL:399,308 557,053 697,236 566,882 687,599 (9,637) 238