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Home My WebLink About05. AdministrationADMINISTRATION Adopted FY2021 Operating Budget City Council City Clerk City Treasurer Office of the City Manager City Attorney Public, Education, and Government Access Capital Infrastructure Replacement 80 CITY COUNCIL PROGRAM COMMENTARY PROGRAM DESCRIPTION: The Mayor and City Council are the elected representatives of the City and, therefore, act as the policy-making legislative body of this municipality. They enact the City’s laws, known as ordinances, adopt resolutions reflecting policy positions, and provide authorization for City actions, and are bound to uphold the laws of the State of California, as well as our Federal Government. The City Council selects or approves the selection of members of the City boards, commissions, and committees. Each year, the City Council considers and adopts a fiscal budget of appropriations and establishes policies and goals to direct the City Manager and his staff. The City Council also appoints the City Manager and City Attorney. FY 2020-21 STRATEGIC GOALS: ·Continue progress on effective economic development strategies including upcoming catalyst projects, addressing underutilized/vacant properties, and supporting legislative measures that create local tools and funding for economic development. ·Address the long-term financial sustainability of the city with particular emphasis on employee pensions and other post-employment retiree benefits. ·Continue to monitor legislative actions in Sacramento and take positions on new bills that might impact the City. ·Work with the City Manager to evaluate performance and responsiveness of city departments to residents and businesses. ·Work with the City Manager and executive staff on the annual goals and priorities process. FY 2019-20 PROGRAM HIGHLIGHTS: ·Residents were educated and voted in favor of Measure Z, a sales tax override to address the structural budget deficit. ·Worked with the City Manager and Executive Staff to provide timely information to residents, business owners and ensuring the continuity of essential services in response to the COVID Pandemic. ·Completed FY 2019-20 with a healthy fund-balance in the City’s budget to address projected revenue loses in FY 2020-21 and also increase designated reserves for catastrophic loses, insurance claims and retiree benefits. 81 Description 6235 Meetings and Conferences - League Annual, League Monthly, ICSC, CCC, NLC, ICA 6298 Council Telecommunication Exp - Home DSL, Special equipment, etc. 6563 Special Supplies - City Pins and Plaques 7050 Donations/Contributions - Flag Committee; Scholarship Program and Special Assistance Program 1008000000 CITY COUNCIL ACTIVITY DETAIL Account Number 82 BUDGET UNIT: 1008000000 CITY COUNCIL ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 17-18 18-19 19-20 19-20 20-21 VARIANCE PERSONNEL 6006 Salaries/Temp & Part-Time 24,001 23,913 24,000 24,000 24,000 - 6101 PERS/Employee Contribution 385 385 1,800 241 1,800 - 6104 PERS Lump Sum - 3,494 3,995 3,977 4,331 336 6105 PERS/Employer Contribution 4,836 1,770 875 2,193 1,025 150 6125 FICA/Employer Contrib/Med 1,544 1,574 1,825 1,571 1,825 - 6140 Life Insurance Allocation 425 451 450 499 450 - 6155 Workers' Comp Allocation 959 959 950 959 950 - 6175 Benefits/Flex Plan 77,183 80,795 80,750 80,797 90,000 9,250 PERSONNEL SUBTOTAL 109,333 113,342 114,645 114,238 124,381 9,736 OPERATIONS 6235 Meetings & Conferences 10,275 17,306 15,500 15,500 15,500 - 6298 Council Telecommunication Exp 2,008 2,205 2,000 2,000 2,000 - 6530 Office Supplies 55 650 500 500 500 - 6563 Supplies/Special 441 704 2,500 2,500 2,500 - 7050 Donations/Contribution 2,540 - 10,000 10,000 10,000 - OPERATIONS SUBTOTAL 15,319 20,865 30,500 30,500 30,500 - GENERAL FUND TOTAL:124,652 134,207 145,145 144,738 154,881 9,736 83 CITY CLERK PROGRAM COMMENTARY PROGRAM DESCRIPTION: The City Clerk is an elected official and serves as the community’s representative in the administrative operations of municipal business and the custodian of the City Seal. It is the duty of the Elected City Clerk to act as Clerk of the City Council and as Secretary to the Utility Board, Industrial Development Authority, Azusa Public Financing Authority, and the Oversight Board to the former Redevelopment Agency, attend meetings and ensure that a legislative history of all actions is maintained. The City Clerk works with the Chief Deputy City Clerk who is responsible for the day- to-day operations of the City Clerk’s Office and is charged with the preparation and distribution of agendas, maintenance, and protection of official City records as required, publishes and codifies ordinances, processes, attests, and certifies records, conducts all City elections, and acts as a filing officer for the Fair Political Practices Commission (FPPC). FY 2020-21 STRATEGIC GOALS: ·Continue to update and maintain the City’s E-Contracts System. ·Oversee the creation of a Records Committee comprised of representatives from City Departments to update and maintain the City’s Records Retention Schedule. ·Establish a new filing index for improved records management (hard and electronic documents). ·Continue to oversee the Electronic Document Management System (EDMS) with Laserfiche and continue to work on reorganization of the existing system to improve access to and retrieval of City records. ·Enhance Auditorium A/V System. FY 2019-20 PROGRAM HIGHLIGHTS: ·Completed, distributed and posted City Council Agenda Packets for all regular and special meetings throughout the fiscal year. ·Completed the uploading of two years of current contracts into the E-Contracts System. ·Administered the General Municipal Election of March 3, 2020. ·Continued scanning documents such as minutes, agenda packets, ordinances and resolutions into the City’s EDMS. 84 BUDGET UNIT:1015210000 ADMINISTRATION - CITY CLERK REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 19-20 19-20 20-21 VARIANCE EXPLANATION OPERATIONS 6230 Dues & Subscriptions 1,090 1,090 1,740 650 Notary Renewal 7060 Election Expenses 70,000 120,000 0 (70,000) No Elections in FY2021 85 Description 6230 Dues/Subscriptions - IIMC (3), CCAC (5), ARMA (1), NNA Renewal (1) 6235 Meeting/Conferences - CCAC Quarterly Association meetings; CCAC 2020 Annual Conference; LOC New Law & Election Seminar 6330 Codification - Hosting Municipal Code online and supplements to keep the AMC current; OrdBank 6399 Professional Services/Other - Reorganization of vault and records management filing system; NetFile 6405 Commission Meetings Expense - Video recording of City Council and Planning Meetings 6493 Outside Services and Repair - Miscellaneous expenses 6518 Postage - Processing of postage for most City departments 6601 Advertising Expense - Legal advertising for all public hearings, bid openings, and public notices 6830 Rental Equipment - Neopost - lease of mail machine Account Number CITY CLERK ACTIVITY DETAIL 1015210000 86 BUDGET UNIT:1015210000 CITY CLERK ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 17-18 18-19 19-20 19-20 20-21 VARIANCE PERSONNEL 6003 Salaries/Regular 127,505 149,252 183,620 169,146 183,550 (70) 6006 Salaries/Temp & Part-Time 142,341 140,580 147,390 150,126 158,385 10,995 6012 Sal/Compensatory Time 1,421 - - - - - 6015 Salaries/Vacation 3,848 11,613 - 7,528 - - 6024 Salaries/Sick Leave 12,552 15,914 - 10,570 - - 6027 Salaries/Bereavement - 1,988 - -- - 6033 Overtime Pay/Premium 1,504 - - - - - 6048 Salaries/Language Pay 6,648 5,491 5,665 5,722 4,490 (1,175) 6075 Vacation Pay-Off - 2,011 1,000 6,323 1,000 - 6078 Sick Leave Pay-Off 1,406 - - - - - 6101 PERS/Employee Contribution 8,182 9,045 22,600 8,968 24,090 1,490 6104 PERS Lump Sum - 59,439 58,655 58,388 67,592 8,937 6105 PERS/Employer Contribution 75,987 22,363 16,675 25,960 19,995 3,320 6107 APPLE/Employer Contribution 617 - - - - - 6125 FICA/Employer Contrib/Med 4,508 4,681 5,630 5,008 5,730 100 6133 Retiree Health Premium Reimb 1,578 1,623 - 1,647 - - 6140 Life Insurance Allocation 506 578 715 670 715 - 6155 Workers' Comp Allocation 12,485 12,993 13,470 13,723 13,830 360 6160 LTD Insurance Allocation 1,131 1,353 1,425 1,417 1,430 5 6165 Unemployment Allocation 227 251 395 273 400 5 6175 Benefits/Flex Plan 46,208 48,328 51,250 48,043 54,000 2,750 6180 Deferred Comp/Employer Paid 2,655 3,600 3,600 3,510 3,600 - PERSONNEL SUBTOTAL 451,310 491,102 512,090 517,021 538,807 26,717 OPERATIONS 6220 Training Schools 3,860 3,651 6,300 4,250 6,300 - 6230 Dues & Subscriptions 1,310 915 1,090 1,090 1,740 650 6235 Meetings & Conferences 3,280 5,657 5,400 2,037 5,400 - 6240 Mileage Reimbursement 207 36 200 - 200 - 6330 Codification 5,934 6,029 5,000 5,000 5,000 - 6399 Profesional Services/Other - 5,033 6,000 6,000 6,000 - 6405 Commission Meeting Expenses 8,918 9,980 12,000 6,815 12,000 - 6493 Outside Services & Repairs 3,133 2,702 1,500 842 1,500 - 6518 Postage 27,060 32,640 26,000 26,000 26,000 - 6527 Supplies/Computer/Small Equipment - 2,194 - - - 6530 Office Supplies 1,207 1,844 1,500 1,500 1,500 - 6551 Fuel and Oil 138 176 200 136 200 - 6563 Supplies/Special 106 - 2,000 - 2,000 - 6572 Office Furniture & Equipment 517 498 500 500 500 - 6601 Advertising Expense 3,693 1,696 4,000 4,000 4,000 - 6825 Maintenace & Repair - 30 100 100 100 - 6830 Rent/Equipment 4,506 4,508 5,000 5,000 5,000 - 6850 Lease Payments 3,787 2,525 3,800 3,800 3,800 - 6915 Utilities/Telephone 605 412 650 650 650 - 7060 Election Expenses 9,546 - 70,000 120,000 - (70,000) OPERATIONS SUBTOTAL 77,806 80,526 151,240 187,720 81,890 (69,350) GENERAL FUND TOTAL: 529,116 571,628 663,330 704,741 620,697 (42,633) 87 CITY TREASURER PROGRAM COMMENTARY PROGRAM DESCRIPTION: The City Treasurer is responsible for the investment and cash management activities of the City and all of its programs. These include the Successor Agency and the Azusa Public Financing Authority. The elected Treasurer, utilizing the services of staff from other operating departments, prepares the daily cash deposits, reviews and approves all wire transfers, and negotiates with banking personnel to optimize service. The Treasurer oversees the daily cash flow and cash balances of the City’s general checking account and the Local Agency Investment Fund (LAIF) to assure adequate cash is available to meet the City’s daily disbursements. The Treasurer acts as the primary contact with the banking and investment institutions utilized by the City, prepares monthly investment reports required by State law, prudently invests the City’s idle cash and annually reviews and updates the City’s Investment Policy prior to submittal to the City Council for approval. FY 2020-21 STRATEGIC GOALS: ·To optimize the earnings of the cash resources of the City in the safest environment while maintaining a liquidity of funds to meet the on-going operational and cash needs of the City. 88 BUDGET UNIT:1045820000 ADMINISTRATION - CITY TREASURER REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 19-20 19-20 20-21 VARIANCE EXPLANATION OPERATIONS 6235 Meetings & Conferences 300 200 250 (50) The reduction is due to estimate meetings & conferences for FY2021. 6539 Printing, Binding & Duplicating 1,000 0 0 (1,000) Reduce printing costs. 7009 Bank Service Charge 120,000 100,000 100,000 (20,000) The decrease is due to more accurate budgeting based on historical costs and anticipated FY2021 expenditures. 89 Description 6230 Dues and Subcriptions - Dues and subcription costs. 6235 Meetings and Conferences - Meetings and conferences costs. 6563 Special Supplies - City Pins and Plaques 7009 Bank Service Charge - Bank fees and charges TREASURER ACTIVITY DETAIL Account Number 1045820000 90 BUDGET UNIT:1045820000 CITY TREASURER ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 17-18 18-19 19-20 19-20 20-21 VARIANCE PERSONNEL 6006 Salaries/Temp & Part-Time 31,523 31,522 31,525 31,522 31,525 - 6101 PERS/Employee Contribution 24 24 2,230 24 2,230 - 6104 PERS Lump Sum - 10,050 11,400 11,351 12,695 1,295 6105 PERS/Employer Contribution 8,797 2,912 5,405 3,152 6,050 645 6125 FICA/Employer Contrib/Med 435 470 690 492 690 - 6140 Life Insurance Allocation 126 132 150 146 150 - 6155 Workers' Comp Allocation 1,261 1,261 1,260 1,261 1,260 - 6175 Benefits/Flex Plan 15,483 16,187 16,150 16,183 18,000 1,850 PERSONNEL SUBTOTAL 57,650 62,558 68,810 64,132 72,600 3,790 OPERATIONS 6230 Dues & Subscriptions 155 - 155 155 155 - 6235 Meetings & Conferences 20 20 300 200 250 (50) 6530 Office Supplies 4 36 100 100 100 - 6539 Printing, Binding & Duplicating - - 1,000 - - (1,000) 7007 Credit Card Service Charge 36,426 16,988 - - - - 7009 Bank Service Charge 80,885 89,420 120,000 100,000 100,000 (20,000) OPERATIONS SUBTOTAL 117,491 106,464 121,555 100,455 100,505 (21,050) GENERAL FUND TOTAL:175,140 169,022 190,365 164,587 173,105 (17,260) 91 ADMINISTRATION OFFICE OF THE CITY MANAGER PROGRAM COMMENTARY PROGRAM DESCRIPTION: The City Manager is the chief executive/administrative officer of the City. The City Manager is appointed by, answerable to, and takes direction from the City Council. The City Manager's office is responsible for the day-to-day efficient performance of all city operations, implementing Council policy, formulating staff recommendations to Council on policy matters, and preparing and submitting the annual budget. All employees except the City Attorney, City Clerk, and City Treasurer are the responsibility of the City Manager. FY 2020-21 STRATEGIC GOALS: ·The City Manager will work with City Departments to assess progress made on the 2019-20 adopted goals and priorities in light of COVID pandemic and seek direction from City Council to reaffirm those no achieved and whether to add new ones. ·The City Manager’s Office will continue focus resources to ensure a balanced, fiscally sustainable budget; while supporting existing business within Azusa, delivering services to the community as efficiently as possible; and implementing organizational initiatives to increase employee performance. ·The City Manager’s Office will continue to evaluate and develop recommendations to address the City’s financial liabilities including pensions and other post- employment benefits. ·The City Manager's Office will continue to monitor legislation, make recommendations for appropriate action and stay fully engaged on matters with regional agencies, local, county, state and federal offices. ·The City Manager's Office will continue to facilitate and encourage quality development of City owned properties and increase focus on vacant/underutilized properties throughout the City. FY 2019-20 PROGRAM HIGHLIGHTS: ·Successfully recruited and appointed new Department Directors, including Police Chief and Public Works Director. ·Successfully implemented efficiency and cost-saving measures by combining Human Resources and Finance Departments (Administrative Services), realigned the Transit Division to the renamed Community Resources Department and moved the function of Parks Maintenance to Public Works ·Worked with City Departments on a Fiscal Sustainability Plan, Implemented a Revenue Enhancement Audit that resulted in the identification contracts and franchise agreements to be renegotiated to realize an increase in revenues and conducted a comprehensive public engagement effort which resulted in the placement and passage of a sales tax measure by residents (Measure Z) ·Managed the City’s response and ongoing challenges posed by the COVID pandemic while continuing to offer essential services to Azusa residents and business community 92 Description 6230 Dues/Subscriptions - San Gabriel Valley City Managers Association (SGVCMA), International City/County Management Association (ICMA), California City Management Foundation (CCMF), Other 6235 Meetings/Conferences - SGVCMA, League of California Cities City Managers Department Meeting, League, ICMA and MMASC Annual Conferences, Other 6399 Professional Services - Grant Writer 6521 Messenger Service - Federal Express, UPS 6527 Computer Supplies - Toners, Ink Cartridges Account Number OFFICE OF THE CITY MANAGER ACTIVITY DETAIL 1010110000 93 BUDGET UNIT:1010110000 OFFICE OF THE CITY MANAGER ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 17-18 18-19 19-20 19-20 20-21 VARIANCE PERSONNEL 6003 Salaries/Regular 201,287 188,322 231,755 154,332 300,575 68,820 6006 Salaries/Temp & Part-Time 98,859 - 13,040 - 14,375 1,335 6015 Salaries/Vacation 5,451 8,578 - 3,822 - - 6024 Salaries/Sick Leave 13,828 5,476 - 2,981 - - 6027 Sal/Bereavement 1,397 1,235 - -- - 6033 Overtime Pay/Premium 38 - - - - - 6045 Sal/Education Incentive 730 168 - 272 - - 6048 Sal/Language Pay - 11 - -- - 6069 Allowances/Vehicle 935 1,800 1,800 2,010 1,800 - 6070 Allowances/Telephone 467 900 900 1,005 900 - 6075 Vacation Pay-Off 30,700 3,772 2,000 7,364 3,000 1,000 6078 Sick Leave Pay-Off 354 - - - - - 6101 PERS/Employee Contribution 7,894 10,244 15,665 10,722 21,115 5,450 6104 PERS Lump Sum - 22,637 32,720 33,951 33,907 1,187 6105 PERS/Employer Contribution 29,075 9,264 6,245 6,113 10,090 3,845 6107 APPLE/EMPLYR CON 279 - 490 - 540 50 6125 FICA/Employer Contrib/Med 5,562 3,431 4,155 2,963 5,170 1,015 6133 Retiree Health 2,746 3,901 - 3,392 3,730 3,730 6140 Life Insurance Allocation 332 493 680 424 880 200 6155 Workers' Comp Allocation 9,849 8,363 9,895 7,095 12,705 2,810 6160 LTD Insurance Allocation 1,049 1,723 1,800 1,498 2,340 540 6165 Unemployment Allocation 286 200 285 171 355 70 6175 Benefits/Flex Plan 25,938 29,701 38,640 21,480 41,400 2,760 6180 Deferred Comp/Employer Paid 4,915 3,990 4,680 3,231 4,400 (280) PERSONNEL SUBTOTAL 441,972 304,205 364,750 262,826 457,282 92,532 OPERATIONS 6230 Dues & Subscriptions 733 1,679 2,571 2,571 2,575 4 6235 Meetings & Conferences 8,254 9,869 10,400 10,400 10,400 - 6399 Professional Services 62,975 14,425 40,000 40,000 40,000 - 6521 Messenger Service - 43 200 200 200 - 6527 Supplies/Computer 487 1,009 500 500 500 - 6530 Office Supplies 3,199 4,123 3,000 3,000 3,000 - 6625 Program Expense 645 9,695 12,000 12,000 12,000 - 6850 Lease Payments 900 525 900 900 900 - 6915 Utilities/Telephone 77 - 400 400 400 - OPERATIONS SUBTOTAL 77,270 41,367 69,971 69,971 69,975 4 GENERAL FUND TOTAL:519,242 345,573 434,721 332,797 527,257 92,536 94 ADMINISTRATION NEIGHBORHOOD SERVICES PROGRAM COMMENTARY PROGRAM DESCRIPTION: Neighborhood Services is a division of the City Manager’s Office and is dedicated to strengthening and enriching the community by providing high quality services and resources through educational programs, neighborhood revitalization, resident empowerment, partnerships, supervising all video and audio visual productions and presentations and supervising auditorium upgrades. FY 2020-21 STRATEGIC GOALS: ·Improve public understanding of 2020 US Census as well as City operations and services. ·Provide publicity and event management for the Azusa City Council’s community meetings and other community meetings as designated by the City Manager. ·Facilitate neighborhood enhancement, community activities, and provide for social service needs among residents by creating partnerships and identifying resources through collaboration with various corporate, social, non-profit, and faith-based groups within the City. ·Improve the relationship between the City and neighborhood groups and individual residents through public engagement. ·Create and disseminate publicity materials for various City departments and City events. ·Responsible for the day to day operations, upgrades, installation of new equipment and maintenance as well as the scheduling of broadcasting and technical services for the City’s PEG TV Channels. FY 2019-20 PROGRAM HIGHLIGHTS: ·Upgraded critical cable television (CATV) broadcast equipment in the Civic Auditorium using PEG revenues. We are currently in Phase 4 of new equipment upgrades. ·Administered the City’s Regional Coyote Implementation Plan with the SGVCOG, produce and promote community events and programs as designated by the City Manager and the City Council. ·Disseminated news releases and information of government services. ·Administered the City’s Fourth of July Community Fireworks Program. ·Administered the City’s Military Banner Program. ·Administered the City’s 2020 Census and Complete Count Committee efforts. ·Administered the City ADA compliance efforts. 95 Description 1010130000 6230 Dues/Subscriptions - California Association of Public Information Officers (CAPIO), BMI, ASCAP, Tribune, SCAN 6235 Meetings/Conferences - CAPIO Annual Conference 6625 Program Expense - Neighborhood Connections, City Events, Military Banners NEIGHBORHOOD SERVICES Account Number ACTIVITY DETAIL 96 BUDGET UNIT:1010130000 NEIGHBORHOOD SERVICES ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 17-18 18-19 19-20 19-20 20-21 VARIANCE PERSONNEL 6003 Salaries/Regular 87,005 87,374 93,305 85,418 - (93,305) 6024 Salaries/Sick Leave 1,188 819 - 3,195 - - 6048 Salaries/Language Pay 2,400 2,400 2,400 2,400 - (2,400) 6075 Vacation Pay-Off 9,639 10,719 8,500 9,832 - (8,500) 6078 Sick Leave Pay-Off 1,864 1,413 1,500 1,228 - (1,500) 6101 PERS/Employee Contribution 6,707 6,810 6,365 6,841 - (6,365) 6104 PERS Lump Sum - 11,538 13,285 13,224 - (13,285) 6105 PERS/Employer Contribution 12,105 2,496 2,530 3,198 - (2,530) 6109 PARS/Employer Contribution 9,519 11,090 10,730 11,199 - (10,730) 6125 FICA/Employer Contrib/Med 1,509 1,531 1,630 1,506 - (1,630) 6140 Life Insurance Allocation 223 241 280 268 - (280) 6155 Workers' Comp Allocation 3,819 3,877 3,830 3,895 - (3,830) 6160 LTD Insurance Allocation 613 673 725 678 - (725) 6165 Unemployment Allocation 83 83 115 82 - (115) 6175 Benefits/Flex Plan 15,489 16,198 16,800 15,865 - (16,800) 6180 Deferred Comp/Employer Paid 1,800 1,800 1,800 1,755 - (1,800) PERSONNEL SUBTOTAL 153,963 159,062 163,795 160,584 - (163,795) OPERATIONS 6230 Dues & Subscriptions 1,323 1,475 1,547 1,547 1,570 23 6235 Meetings & Conferences 2,075 105 1,500 1,500 1,500 - 6530 Office Supplies 99 878 250 250 250 - 6625 Program Expense 650 5,257 20,000 20,000 20,000 - OPERATIONS SUBTOTAL 4,147 7,715 23,297 23,297 23,320 23 COMMUNITY PROMOTION TOTAL:158,110 166,777 187,092 183,881 23,320 (163,772) 97 BUDGET UNIT: 1009000000 CITY ATTORNEY ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 17-18 18-19 19-20 19-20 20-21 VARIANCE OPERATIONS 6301 Legal Fees 274,272 258,053 275,000 275,000 275,000 - OPERATIONS SUBTOTAL 274,272 258,053 275,000 275,000 275,000 - GENERAL FUND TOTAL:274,272 258,053 275,000 275,000 275,000 - 98 BUDGET UNIT:2810130001 ADMINISTRATION - Public Education Grant REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 19-20 19-20 20-21 VARIANCE EXPLANATION OPERATIONS 6399 Professional Services 10,000 10,000 20,000 10,000 The increase is due to to special video productions. 6835 Maint & Repair/Equipment 10,000 0 0 (10,000) The decrease is because the maintenance costs were included under professional services. CAPITAL OUTLAYS 7140 Equipment & Machinery 63,800 31,996 0 (63,800) Decrease due to one time FY1920 civic auditorium upgrade. 99 BUDGET UNIT: 2810130001 PUBLIC EDUCATION GRANT ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 17-18 18-19 19-20 19-20 20-21 VARIANCE OPERATIONS 6399 Professional Services - - 10,000 10,000 20,000 10,000 6835 Maint & Repair/Equipment - - 10,000 - - (10,000) 6569 Small Equipment 6,329 4,512 - - - - OPERATIONS SUBTOTAL 6,329 4,512 20,000 10,000 20,000 - CAPITAL OUTLAY 7140 Machinery and Equipment - - 63,800 31,996 - (63,800) 7143 Computer Software 10,406 - - - - - CAPITAL OUTLAY SUBTOTAL 10,406 - 63,800 31,996 - (63,800) TRANSFERS OUT 5950 Transfer To Other Funds 80,000 - - - - - TRANSFERS OUT SUBTOTAL 80,000 - - - - - GENERAL FUND TOTAL:16,735 4,512 83,800 41,996 20,000 (63,800) 100 BUDGET UNIT:4600000000 ADMINISTRATION - Capital And Infrastructure Replacement REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 19-20 19-20 20-21 VARIANCE EXPLANATION CAPITAL OUTLAYS 7135 Vehicles 209,095 209,095 223,665 14,570 The increase was due to the anticipated FY2021 cost to purchase four new 2020 Ford police Interceptor Utilities including Equipments and Graphics. 7140 Equipment & Machinery 305,092 305,092 675,228 370,136 The increases was due to the phone system upgrade. 7142 Computer Equipment 14,903 14,903 94,970 80,067 The increase was due to anticipated purchase of a motorola radio console, IT smart board, replacement monitors, system to vertulize city hall, and PC replacements. 7143 Computer Software 332,439 332,439 0 (332,439) The decrease was due to a one time FY1920 budget related to the HDL replacement for Building, Planning and Code Enforcement. 101 BUDGET UNIT:4600000000 CAPITAL AND INFRASTRUCTURE REPLACEMENT ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 17-18 18-19 19-20 19-20 20-21 VARIANCE OPERATIONS 6493 Outside Services & Repairs - 131,056 - - - - SUBTOTAL - 131,056 - - - - OPERATIONS SUBTOTAL - 131,056 - - - - CAPITAL OUTLAY 7135 Vehicles - 111,699 209,095 209,095 223,665 14,570 7140 Equipment & Machinery - 4,394 305,092 305,092 675,228 370,136 7142 Computer Equipment - 2,597 14,903 14,903 94,970 80,067 7143 Computer Software - 15,157 332,439 332,439 - (332,439) CAPITAL OUTLAY SUBTOTAL - 133,847 861,529 861,529 993,863 132,334 CIP Projects 7125 Bldgs/Min Improvements/Remodel - 131,056 - - - - 7145 Lines, Mains & Sewers - - 39,493 39,493 - (39,493) 7125 Bldgs/Min Improvements/Remodel - - 81,820 81,820 - (81,820) 7120 Construction & Improvements - 5,256 52,950 52,950 - (52,950) 7125 Bldgs/Min Improvements/Remodel - - 210,000 210,000 - (210,000) 7125 Bldgs/Min Improvements/Remodel - 148,291 - - - - Subtotal - 284,602 384,263 384,263 - (384,263) CAPITAL OUTLAY SUBTOTAL - 284,602 384,263 384,263 - (384,263) GENERAL FUND TOTAL:- 549,505 1,245,792 1,245,792 993,863 (251,929) 102