HomeMy WebLinkAbout10. Econ and Comm DevECONOMIC & COMMUNITY
DEVELOPMENT
Adopted FY2021 Operating Budget
Planning
Building
Community Improvement
Economic Development
Real Estate Development
Community Development Block Grant (CDBG)
181
ECONOMIC AND COMMUNITY DEVELOPMENT
PLANNING DIVISION
PROGRAM COMMENTARY
PROGRAM DESCRIPTION:
The Planning Division is the liaison to homeowners, businesses, and developers
for all zoning functions of the City. The Division is responsible for the current
and advance planning programs and activities of the City. In order to improve the
quality of life of residents and the community, the Division seeks to implement the
goals, objectives, and policies contained in the General Plan and Development
Code, and to enforce all applicable planning and zoning laws.
In addition, advance planning programs are undertaken to meet the future needs
of the City. More specifically, the Division’s activities include review and
processing of environmental documents, variances, use permits, rezoning, specific
plan preparation, design review, annexations, historic preservation, public art, and
business license review. The Planning Division provides technical support to the
Planning Commission, Art in Public Places Commission, and Cultural & Historic
Preservation Commission.
FY 2020-21 STRATEGIC GOALS:
·Process entitlement of One Legacy project.
·Finish City’s 1st Historic Context Statement and Update Citywide Historic Survey.
·Initiate preparation of City’s 1st City Wide Design Guidelines.
·Initiate preparation of the City’s 1st Public Art Plan.
·Initiate preparation of the City’s Housing Element Update (2022-2029).
FY 2019-20 PROGRAM HIGHLIGHTS:
·Broke ground of The Orchard which has 32,000 square feet of commercial space and
163 residential housing units.
·Completed the 2019 Code Clean Up, 1st comprehensive code clean up since 2015.
·Awarded the SB 2 – Planning Grant from California Department of Housing and
Community Development to expedite housing approvals.
·Ribbon cutting for the Azusa Art Box Program and three artwork located in the Azusa
Intermodal Transit Center.
·Successful business opening for retailers such as but not limited to Raising Cane’s and
Urban Cottage Café.
·Processed a total of 68 Planning Entitlements and three Ordinances.
·Assisted a total of 776 visitors at the Planning Counter.
182
BUDGET UNIT:1035611000 ECONOMIC AND COMMUNITY DEV - PLANNING
REVISED YEAR END EST ADOPTED
Acct. # DESCRIPTION
19-20 19-20 20-21 VARIANCE EXPLANATION
OPERATIONS
6230 Dues & Subcriptions 4,000 4,000 19,000 15,000
Joint Powers Authority-San
Gabriel Valley Regional Housing
Trust- SB1212
6235 Meeting & Conference 4,500 6,000 6,000 1,500
Conference budget for new
Director.
6915 Utility/Telephone 1,150 1,150 3,150 2,000 Cellphones and Ipads.
183
Description
6230 Dues & Subscriptions - American Planning Association (APA), Association of Environmental Professionals (AEP),
California Preservation Foundation, Americans for Arts
6235 Meetings & Conferences - Attendance at American Planning Association California Chapter Conference, California
Preservation Foundation Conference, training for public art, historic preservation, environmental review and
subdivision map act.
6240 Mileage Reimbursement - To reimburse Planning staff for inspections, recordation, and delivery of Planning
Commission packets.
6399 Professional Services/Other - Outside consultation services for environmental review, public art, historic
preservation and Public Art Plan.
6405 Commission Meetings Expense - Funds Commissioner stipends and meeting set up expenses for the Planning
Commission, Art in Public Places Commission, and Cultural & Historical Preservation Commission.
6503 Books - Purchase books for historic preservation, CEQA, public art, architectural design, sudivision map act and land
use law.
6509 Publications/Other - County Assessor maps, CEQA publications, zoning maps, specific plans, development
standard brochures
6518 Postage - Certified mail to various outside agencies like Los Angeles County Fire Department and
developers/applicants.
6521 Messenger Service - Courier services for delivery of documents to developers/applicants/attorney.
6530 Office Supplies - Files for development projects, notes pads for counter, paper, highlighters
6539 Printing, Binding & Duplicating - Forms, maps, business cards, etc.
6563 Supplies/Special - Supplies for various commission meetings and associated name plates and badges for
commisioners and City staff.
6601 Adverting Expense - City initiated projects and code amendments.
6835 Maintenance & Repair/Equipment - Repairs for equipment such as office printer.
6845 Maintenance/Office Furniture & Equipment - Repair or replace non-functional office furniture.
6850 Lease Payments - Copier lease payments
6915 Utilities/Telephone - Cell phone, iPad data and fax bills.
ECONOMIC AND COMMUNITY DEVELOPMENT - PLANNING
ACTIVITY DETAIL
Account Number
1035611000
184
BUDGET UNIT:1035611000 ECON & COMM DEV - PLANNING
ACTUAL ACTUAL REVISED YEAR END EST ADOPTED
Acct. #DESCRIPTION 17-18 18-19 19-20 19-20 20-21 VARIANCE
PERSONNEL
6003 Salaries/Regular 183,810 212,229 305,145 186,308 293,560 (11,585)
6012 Salaries/Comp-Time 12,399 10,131 - 5,825 13,340 13,340
6015 Salaries/Vacation 7,921 4,337 - 6,539 - -
6024 Salaries/Sick Leave 15,187 4,577 - 5,904 - -
6027 Salaries/Bereavement - - - -- -
6033 Overtime Pay/Premium 4,106 10,722 - 193 - -
6047 Sal/Bonus - - - 10,995 - -
6048 Salaries/Language Pay 3,461 1,431 1,620 1,615 1,200 (420)
6068 Allowance/Mgmt 103 - - - - -
6069 Allowances/Vehicle 1,890 2,468 1,260 1,287 1,260 -
6075 Vacation Pay-Off 6,999 7,643 7,000 - 7,000 -
6078 Sick Leave Pay-Off - - - 1,213 - -
6095 Salary Savings - 198 - - - -
6101 PERS/Employee Contribution 10,105 14,298 20,355 6,433 20,560 205
6104 PERS Lump Sum - 39,305 42,510 42,697 46,633 4,123
6105 PERS/Employer Contribution 34,700 14,946 8,110 13,938 9,855 1,745
6107 APPLE Pay - - - - 500 500
6109 PARS/Employer 8,402 336 4,110 - 4,700 590
6125 FICA/Employer Contrib/Med 3,831 4,164 5,370 3,397 5,385 15
6133 Retiree Health Premium Reimb 4,767 6,888 - 5,676 6,100 6,100
6140 Life Insurance Allocation 498 608 895 549 860 (35)
6155 Workers' Comp Allocation 8,894 10,428 12,315 8,693 12,375 60
6160 LTD Insurance Allocation 1,913 2,394 2,375 1,881 2,285 (90)
6165 Unemployment Allocation 231 250 370 212 365 (5)
6175 Benefits/Flex Plan 36,411 31,878 62,160 29,999 66,600 4,440
6180 Deferred Comp/Employer Paid 1,746 3,123 5,256 3,979 5,406 150
PERSONNEL SUBTOTAL 347,374 382,351 478,851 337,334 497,984 19,133
OPERATIONS
6230 Dues & Subscriptions 1,583 2,128 4,000 4,000 19,000 15,000
6235 Meetings & Conferences 5,807 7,319 4,500 4,500 6,000 1,500
6240 Mileage Reimbursement 42 30 250 250 250 -
6301 Legal Fees - 21,587 10,000 10,000 10,000 -
6345 Program Consultants 18,589 - - - -
6399 Professional Services/Other 41,408 71,950 281,860 281,860 281,860 -
6405 Commission Meetings Expense - 3,555 12,000 12,000 12,000 -
6435 Plan Checking 32,957 - - - - -
6493 Outside Services & Repairs - 2,330 - - - -
6503 Books - 404 750 750 750 -
6509 Publications/Other 1,060 19 200 200 200 -
6518 Postage - - 400 400 400 -
6521 Messenger Service 267 214 500 500 500 -
6530 Office Supplies 2,845 3,488 3,000 3,000 3,000 -
6539 Printing, Binding & Duplicating 394 727 1,000 1,000 1,000 -
6551 Fuel and Oil - 130 - - - -
6563 Supplies/Special 33 490 1,000 1,000 1,000 -
6569 Small Equipment - 183 500 500 500 -
6601 Advertising Expense 6,207 9,511 7,000 7,000 7,000 -
6835 Maint & Repair/Equipment - - 100 100 100 -
6845 Maint/Office Furniture & Equip 763 1,166 500 500 500 -
6850 Lease Payments 467 396 2,950 2,950 2,950 -
6915 Utilities/Telephone 230 704 1,150 1,150 3,150 2,000
OPERATIONS SUBTOTAL 94,062 144,918 331,660 331,660 350,160 18,500
GENERAL FUND TOTAL:441,436 527,269 810,511 668,994 848,144 37,633
185
ECONOMIC AND COMMUNITY
DEVELOPMENT
BUILDING DIVISION
PROGRAM COMMENTARY
PROGRAM DESCRIPTION:
The Building Division is responsible for ensuring the public health, safety, and welfare in
all private construction activities in the community. The Division reviews all building
permit applications for proper licensure under the California Contractors Licensing Law
and local ordinances, reviews all construction plans for compliance with state and local
building regulations/standards, and provides building inspections of all permitted work
under construction until completion.
All personnel, operational costs, and administrative support costs are paid for under a
“fee for service” structure with funds deposited to the City General Fund. The Division
strives to provide professional, courteous and efficient customer service and assistance
to the public and other Division personnel. Staff is encouraged to spend additional time
with “Do it yourself” homeowners and business owners attempting construction projects
or improvements without a contractor. Additional time is also encouraged to explain
changing code requirements to licensed contractors who are often unaware of new or
changing state requirements for construction.
FY 2020-21 STRATEGIC GOALS:
·Ensure the Building Department obtains the needed staff of qualified inspectors to
provide the city with the highest level of skilled professionals.
·Ensure staff obtains the necessary training and education for the implementation and
enforcement of the latest California Building Codes.
·Continue to update the Building Division forms and handouts to reflect current Building
Code requirements.
·Implement a new Land Management System to help streamline the permit process
online and at the public counter.
·Accelerate the electronic plan review process and digital storage of building
plans utilizing our outside plan check company to improve customer service,
productivity, and reduce storage costs. Begin electronic plan review in house
utilizing the new land management system.
·Continue the in-house training program designed to inform Building Division personnel of
changes in state laws affecting the California Building Codes, review proper application
and interpretation of existing codes, and ensure uniform enforcement of all codes.
FY 2019-20 PROGRAM HIGHLIGHTS:
·Issued over 1,133 Building permits and performed approximately 350 plan reviews.
·Completed over 3,971 field inspections on a variety of construction projects.
·Completed over 108 detailed special inspection reports for either un-permitted
construction or structural building damage.
·Issued over 62 Certificates of Occupancy for new dwelling units.
·Issued over 16 Certificates of Occupancy for new Commercial Buildings
186
·Continue to maintain a high level of professional, courteous and efficient customer
service at the public counter, in the field and on the telephone without the benefit of a full
Building Division staff.
·Issued building permits for The Orchard project and continue to perform related
inspections.
187
BUDGET UNIT:1035620000 ECONOMIC AND COMMUNITY DEV - BUILDING
REVISED YEAR END EST ADOPTED
Acct. # DESCRIPTION 19-20 19-20 20-21 VARIANCE EXPLANATION
OPERATIONS
6201 Uniforms & Laundry 940 940 1,200 260 increase in MOU
6435 Plan Checking 300,000 150,000 150,000 (150,000)
Mid Year budget amendment
of $150,000 for transtec will
not be fully used, and the
unused FY1920 budget will be
carryforward to the FY2021
budget.
6493 Outside Services 10,000 110,000 60,000 50,000
Increase due to inspection
Services.
188
Description
6201 Uniforms & Laundry - These are city work shirts and boots worn by city personnel to provide safety and/or identification purposes
in the field and/or office.
6220 Training Schools - State mandated training for Building Inspectors and Building Official, and costs for certificate maintenance.
6230 Dues and Subscriptions - This account covers costs of membership dues for the International Association of Plumbing and
Mechanical Officers (IAPMO), the International Code Council (ICC), California Building Officials (CALBO), and the International
Association of Electrical Inspectors.
6235 Meetings & Conferences - International Code Council annual conference. This annual conference includes the Annual Business
meeting, final code development hearings and a variety of education programs. Monthly ICC Foothill Chapter meetings. Includes
code udates, code and manufacture traing, department networking, and more.
6240 Mileage Reimbursement - Travel expenses incurred by city personnel (out-of-pocket) to and from meetings, trainings, or testing
centers.
6435 Plan Checking - This account covers the costs of outside plan checking services used by the Building Division. The current
consultant is CSG Consultants Inc.
6493 Outside Services & Repairs - This account funds the Iron Mountain file and plan storage and retrievals, and the Building Division's
share of maintenance costs for copiers and fax equipment.
6509 Publications/Other - Purchase of code publications, engineering manuals, engineering software, interpretative and training
manuals needed to properly enforce current codes.
6530 Office Supplies - Pens, pencils, erasers, paper, copy paper, calculators, all the everyday items needed to operate within the office
and field.
6539 Printing, Binding & Duplicating - These are for forms, documents, business cards, and the duplication of plan needed.
6551 Fuel and Oil - Fuel and oil costs for three vehicles operated by Building Division.
ECONOMIC AND COMMUNITY DEVELOPMENT - BUILDING
ACTIVITY DETAIL
Account Number
1035620000
189
BUDGET UNIT:1035620000 ECON & COMM DEV - BUILDING
ACTUAL ACTUAL REVISED YEAR END EST ADOPTED
Acct. #DESCRIPTION 17-18 18-19 19-20 19-20 20-21 VARIANCE
PERSONNEL
6003 Salaries/Regular 219,879 245,432 417,925 308,848 415,925 (2,000)
6012 Salaries/Comp-Time 496 2,704 - 5,779 - -
6015 Salaries/Vacation 7,617 6,671 - 7,674 - -
6024 Salaries/Sick Leave 5,519 3,669 - 6,262 - -
6027 Salaries/Bereavement - 1,474 - -- -
6030 Overtime Pay/Regular - 136 - -- -
6033 Overtime Pay/Premium 9,769 6,340 - 5,353 - -
6045 Salaries/Educational Incentive 447 - - - 1,800 1,800
6047 Sal/Bonus - - - 13,826 - -
6048 Salaries/Language Pay - - 420 430 - (420)
6063 Salaries/Jury Duty 509 - - - - -
6069 Allowance/Vehicle 1,890 945 1,260 1,287 1,260 -
6075 Vacation Pay-Off 45,807 39,510 40,000 7,241 10,000 (30,000)
6078 Sick Leave Pay-Off 67,016 2,255 3,000 4,905 3,000 -
6101 PERS/Employee Contribution 13,077 14,191 27,750 18,975 29,100 1,350
6104 PERS Lump Sum - 47,873 57,920 58,036 65,990 8,070
6105 PERS/Employer Contribution 53,080 10,573 11,035 13,466 13,940 2,905
6109 PARS/Employer Contribution 16,832 10,833 15,350 11,097 16,205 855
6125 FICA/Employer Contrib/Med 5,490 5,026 7,230 5,678 7,220 (10)
6133 Retiree Health Benefits 2,562 3,302 - 3,360 3,500 3,500
6140 Life Insurance Allocation 539 635 1,215 887 1,215 -
6155 Workers' Comp Allocation 9,693 10,621 16,780 13,855 16,755 (25)
6160 LTD Insurance Allocation 1,981 2,224 3,255 2,875 3,235 (20)
6165 Unemployment Allocation 309 306 500 352 490 (10)
6175 Benefits/Flex Plan 39,272 44,585 78,960 57,999 84,600 5,640
6180 Deferred Comp/Employer Paid 3,201 2,988 7,056 5,998 7,416 360
PERSONNEL SUBTOTAL 504,986 462,291 689,656 554,183 681,651 (8,005)
OPERATIONS
6201 Uniforms & Laundry 553 689 940 940 1,200 260
6215 Tuition Reimbursement - 397 - - -
6220 Training Schools 660 1,855 4,000 4,000 4,000 -
6230 Dues & Subscriptions 312 305 600 600 600 -
6235 Meetings & Conferences 995 70 2,000 2,000 2,000 -
6240 Mileage Reimbursement - - 500 500 500 -
6435 Plan Checking 134,242 146,993 300,000 150,000 150,000 (150,000)
6493 Outside Services & Repairs 9,375 9,784 10,000 110,000 60,000 50,000
6503 Books - - 6,000 6,000 6,000 -
6509 Publications/Other 324 2,400 2,000 2,000 2,000 -
6530 Office Supplies 2,042 2,395 1,500 1,500 1,500 -
6539 Printing, Binding & Duplicating 464 491 1,000 1,000 1,000 -
6551 Fuel and Oil 491 897 1,000 1,000 1,000 -
6554 Supplies/Custodial & Cleaning 29 43 - - - -
6563 Supplies/Special 15 61 1,000 1,000 1,000 -
6569 Small Equipment 388 1,155 500 500 500 -
6580 Merchandise for Resale - 104 - - - -
6601 Advertising Expn 150 - 300 1,340 300 -
6815 Maint & Repair/ Bldgs - 114 - - - -
6825 Maint & Repair / Vehicle 143 86 500 500 500 -
6845 Maint/Office Furniture - - 500 500 500 -
6850 Lease Payments 467 292 500 500 500 -
6915 Utilities/Telephone 2,470 2,074 2,750 2,750 2,750 -
OPERATIONS SUBTOTAL 153,119 170,205 335,590 286,630 235,850 (99,740)
CAPITAL OUTLAY
7140 Computer Software 24,950 - - - - -
CAPITAL OUTLAY SUBTOTAL 24,950 - - - - -
GENERAL FUND TOTAL:683,055 632,496 1,025,246 840,813 917,501 (107,745)
190
ECONOMIC AND COMMUNITY DEVELOPMENT
COMMUNITY IMPROVEMENT DIVISION
PROGRAM COMMENTARY
PROGRAM DESCRIPTION:
In the year 2019, the Community Improvement Division conducted approximately
447 inspections and reports under the “Real Property Records Report
Ordinance” and collected associated inspection fees. The Division is also
responsible for conducting annual inspections under the “Rental Inspection
Ordinance” which deals with ongoing maintenance of approximately 6,099
registered rental units on 1,360 rental properties in the City, of which 555 properties
were inspected within the last 12 months. In addition to the physical property
inspections, the Division collects registration fees in addition to business license fees
under the program.
The Division handled approximately 1040 reactive and proactive complaints
pertaining to real property land uses, property maintenance, non-permitted
construction, National Pollution Discharge Elimination System violations, State
Housing Laws, Health and Safety Codes, Azusa Municipal Code and other code
violations.
The Division issued and processed 323 administrative fines, 186 notice of
violation letters were processed and mailed to violators for code violations. Field
inspectors removed over 400 illegally posted signs and have conducted field stops
of 27 illegal vendors.
The Division conducted 10 public nuisance hearings, issued 30 stop work orders
and investigated 7 illegal garage conversions. Ten vacant and abandoned
properties were registered with the City and 16 escrow demands were processed.
The Division also oversaw the removal of 2,532 shopping carts from the public right-
of-way.
The Division implements and enforces the licensing and taxation provisions of the
Azusa Municipal Code and deals with approximately 1,069 in-City brick and mortar
businesses annually.
The Division processed 5,766 business license renewals (incoming), along with 1,137
new business licenses.
The Division issued 324 administrative fines, 294 notice of violation letters, and 155
proactive contacts all for business license violations.
Community Improvement strives to provide professional, courteous and efficient
customer service and assistance to the public and other Department personnel.
In addition, staff is also encouraged to explain relevant ordinances, methods of
corrections and changes to code requirements to property owners and business
owners who are sometimes unaware of code violations and changes to ordinances.
191
FY 2020-21 STRATEGIC GOALS:
·Implement a Code Compliance program that reduces visible blight and unsafe
living conditions by eliminating 2,500 code violations throughout the City.
·Inspect a minimum of 500 single and multi-family rental properties.
·Continue to educate the community on quality of life issues and code enforcement
matters.
·Update Code Enforcement and Business License materials and informational
brochures to better assist and serve property owners, tenants, and the business
community.
·Continue to respond to complaints in a timely manner, depending on the severity of
complaint(s).
·Continue organized professional training for Division staff.
·Continue ongoing and interactive training of office and field staff with an emphasis on
quality customer service and educating the public.
·Continue to update Policies and Procedures.
·Continue to improve procedures and processes in the Division.
·Developing Flow Charts for all division functions and programs.
·Increase the use of document imaging to reduce paper and filing storage needs, and
allow real-time document retrieval.
FY 2019-20 PROGRAM HIGHLIGHTS:
·Continued to improve the operations of the Community Improvement Division.
·Community Improvement Inspector - Community Development Block Grants (CDBG)
continued inspecting the targeted low-to-moderate income areas in the community.
The CDBG inspector also worked on the Rental Inspection Program, Real Property
Records Inspections and responded to complaints and worked proactively within the
low-to-moderate income areas.
·One Community Improvement Inspector focused on the Rental Inspection Program.
·Worked with other Departments and Divisions to achieve goals established by the City
Council and City Manager.
·Provided professional, courteous, and efficient customer service at the public counter,
on the telephone and in the field.
·Remained active in professional organizations related to Code Enforcement, Business
License, Taxation and Revenues including California Association of Code
Enforcement Officers, American Association of Code Enforcement, and California
Municipal Revenue and Tax Association.
192
BUDGET UNIT:1035643000 ECON & COMM DEV - COMM IMPROVEMENT
REVISED YEAR END EST ADOPTED
Acct. #DESCRIPTION 19-20 19-20 20-21 VARIANCE EXPLANATION
OPERATIONS
6201 Uniforms & Laundry 1,175 1,500 1,500 325 Increase in MOU
6235 Meetings & Conferences 2,500 5,000 3,500 1,000
Costs for one additional
staff member
193
1035630000 6201
6215
6230
6235
6301
6240
6301
6315
6485
6493
6509
6518
6521
6530
6539
6551
6563
6569 Small Equipment - Equipment for computer appliances, desk etc.
6572 Office Furniture - Purchase of office furniture
6605
6825
6915
Description
Fuel & Oil - Fuel Costs.
Public Nuisance Abatement - Reflects ongoing public nuisance abatement and assistance with hardship cases regarding blight,
health and safety concerns, and the increased number of foreclosed/vacant housing throughout the community.
Uniforms - For purchase of uniform shirts and boots for (5 staff) field personnel as allowed by the employees' Memorandum of
Understanding (MOU).
Dues & Subscriptions - Staff memberships in the California Association of Code Enforcement Officers, the America Association
of Code Enforcement and California Municipal Revenue & Tax Association.
Tuition Reimbursement - As allowed by the employees' MOU, one staff member currently attending college courses that will
advance job-related skills.
Legal Fees - Public nuisance activity requiring legal services, consultations and current legal service for ongoing cases.
Mileage Reimbursement - Mileage reiumbursement for Staff.
Publications/Other - Publications realted to code enforcement discipline.
ECON & COMM DEVELOPMENT - COMMUNITY IMPROVEMENT (INCLUDE BUSINESS LICENSE)
ACTIVITY DETAIL
Meetings & Conferences - California Association of Code Enforcement Certificate training and California Municipal Revenue &
Tax Association annual conferences and meetings and other continuing educational training.
Accounting/Auditing Services - Outside audit services such as MuniServices Revenue Enhancement.
Utilities/Telephone - Utilities and telephone costs
Outside Services & Repairs - Processing administrative citations through DataTicket, Franchise Tax Board intercepts and
outside collections, Public nuisance and appeal hearing officer, Corelogic-title and property information and shopping cart retrevial
contractor.
Messenger Service - Small claims processor and Fedex services as necessary
Postage - Notice of Administrative penalties and public nuisance abatement mailings resulting from field activities of Code
Enforcement, Business License, Azusa Police Department and Building Division. Use of Registered mail reqiured by AMC.
Legal Fees - Possible court costs and reimbursement for notary public certification.
Supplies/Special - Miscellaneous expenses
Maintenance Repair/Vehicles - Maintenance and repair of city vehicle
Office Supplies - Binders, paper, tabs, toner and miscellaneous stationery.
Filing Costs - Costs associated with filing with the Los Angeles County for various legal documents.
Account Number
Printing, Binding & Duplicating - Division's forms, citation books and educational handouts.
194
BUDGET UNIT:1035643000 ECON & COMM DEV - COMM IMPROVEMENT
ACTUAL ACTUAL REVISED YEAR END EST ADOPTED
Acct. #DESCRIPTION 17-18 18-19 19-20 19-20 20-21 VARIANCE
PERSONNEL
6003 Salaries/Regular 367,907 391,339 496,760 370,262 486,705 (10,055)
6012 Salaries/Comp-Time 7,211 7,098 - 6,376 - -
6015 Salaries/Vacation 23,787 25,912 - 39,333 - -
6024 Salaries/Sick Leave 14,757 24,726 - 15,532 - -
6027 Salaries/Bereavement 1,056 - - 2,141 - -
6033 Overtime Pay/Premium 5,705 174 - 811 - -
6045 Salaries/Education - - - - 1,800 1,800
6047 Sal/Bonus - - - 32,246 - -
6048 Salaries/Language Pay 6,000 6,138 6,360 7,015 7,200 840
6063 Salaries/Jury Duty 124 - - - - -
6069 Allowance/Vehicle 1,620 810 1,080 1,026 1,080 -
6072 Sal/Injury 202 242 - - - -
6075 Vacation Pay-Off 4,451 15,281 4,000 5,473 5,000 1,000
6078 Sick Leave Pay-Off 523 2,553 400 2,211 2,500 2,100
6101 PERS/Employee Contribution 25,920 25,436 33,435 25,762 34,560 1,125
6104 PERS Lump Sum - 79,170 69,830 73,935 78,386 8,556
6105 PERS/Employer Contribution 76,420 16,273 13,325 18,773 16,565 3,240
6109 PARS/Employer 12,681 6,993 13,180 8,169 13,380 200
6125 FICA/Employer Contrib/Med 6,521 6,459 8,880 6,901 8,770 (110)
6133 Retiree Health Premium Reimb 6,349 7,213 - 8,296 - -
6140 Life Insurance Allocation 713 777 1,465 1,027 1,440 (25)
6155 Workers' Comp Allocation 20,743 21,697 20,175 22,531 19,870 (305)
6160 LTD Insurance Allocation 3,195 3,495 3,870 3,717 3,785 (85)
6165 Unemployment Allocation 457 453 610 482 610 -
6175 Benefits/Flex Plan 91,416 105,340 108,190 94,017 115,920 7,730
6180 Deferred Comp/Employer Paid 4,653 5,322 8,640 7,929 9,238 598
PERSONNEL SUBTOTAL 682,411 752,904 790,200 753,964 806,809 16,609
OPERATIONS
6201 Uniforms & Laundry 1,165 1,067 1,175 1,500 1,500 325
6215 Tuition Reimbursement 1,110 - 3,000 3,000 3,000 -
6220 Training School - 1,174 1,720 1,720 1,720 -
6230 Dues & Subscriptions 1,638 650 1,175 1,175 1,175 -
6235 Meetings & Conferences 2,223 4,220 2,500 5,110 3,500 1,000
6240 Mileage Reimbursement 35 - - - - -
6301 Legal Fees 100,015 41,469 50,000 50,000 50,000 -
6315 Accounting/Auditing Services - 720 - - - -
6399 Professional Services/Other 4,709 34 - - - -
6485 Public Nuisance Abatement 4,749 8,948 25,000 25,000 25,000 -
6492 Outside Svcs-MuniSvcs 8,302 1,363 - - - -
6493 Outside Services & Repairs 19,133 17,900 25,809 25,809 25,809 -
6518 Postage 9,700 9,150 14,000 14,000 14,000 -
6530 Office Supplies 4,588 5,387 4,000 5,000 4,000 -
6539 Printing, Binding & Duplicating 379 224 1,800 1,800 1,800 -
6551 Fuel and Oil 1,609 2,898 2,000 2,000 2,000 -
6563 Supplies/Special 578 232 850 850 850 -
6569 Small Equipment 3,364 3,070 4,000 4,200 4,000 -
6825 Maint & Repair / Vehicle 464 549 1,000 1,000 1,000 -
6850 Lease Payments 2,371 1,842 1,954 1,954 1,954 -
6915 Utilities/Telephone 3,649 4,766 4,362 4,362 4,362 -
OPERATIONS SUBTOTAL 169,780 105,661 144,345 148,480 145,670 1,325
CAPITAL OUTLAY
7142 Computer Equipment 1,758 - - - - -
CAPITAL OUTLAY SUBTOTAL 1,758 - - - - -
GENERAL FUND TOTAL:853,949 858,565 934,545 902,444 952,479 17,934
195
ECONOMIC AND COMMUNITY DEVELOPMENT
ECONOMIC DEVELOPMENT DIVISION
PROGRAM COMMENTARY
PROGRAM DESCRIPTION:
The Economic Development Division is responsible for development and
implementing programs to stimulate business attraction, retention, and expansion. It
serves as a liaison between local businesses, organizations, developers, and public
agencies to facilitate economic development activities aiding the City’s effort to
diversify its tax base.
FY 2020-21 STRATEGIC GOALS:
·Complete Tax Increment Financing (TIF) Feasibility Study.
·Complete initial phases of the Citywide wayfinding study and wayfinding sign program.
·Execute request for proposals for a citywide branding study.
·Identify and explore opportunity sites along major City corridors.
·Collaborate with the Finance Department to identify sales and use tax revenue
opportunities.
·Explore the opportunity of attracting clean technology, high technology and biotech
related businesses to the City
·Provide businesses and developers assistance by facilitating the permit process for
economic development projects.
·Participate in programs and events to disseminate information on current development
projects and ongoing economic development efforts.
FY 2019-20 PROGRAM HIGHLIGHTS:
·Ongoing Tax Increment Financing (TIF) Feasibility Study.
·Ongoing citywide wayfinding study and wayfinding sign program.
·Facilitated the escrow process for various City owned properties.
·Participated in the San Gabriel Valley Developers Summit hosted by the San Gabriel
Valley Economic Partnership.
·Held small business workshops including in partnership with SCORE.
·Participated in community events to promote City projects and programs.
·Participated in regional conferences to promote economic development opportunities in
the City.
·Held one-on-one meetings with developers and real estate brokers.
196
BUDGET UNIT:1035630000 ECON & COMM DEV - ECON DEV
REVISED YEAR END EST ADOPTED
Acct. # DESCRIPTION 19-20 19-20 20-21 VARIANCE EXPLANATION
OPERATIONS
6399 Professional Services/Other 80,000 80,000 115,000 35,000
Nexus Study and TIF Consultant for
District Formation
6915 Utilities/Telephone 500 1,000 1,000 500 City cell phone was added
197
Description
6215 Tuition Reimbursement - Staff's professional development for job-related college or university courses.
6230 Dues & Subscriptions - International Council of Shopping Centers (ICSC), San Gabriel Valley Economic
Partnership, Municipal Management Association of Southern California (MMASC), California Association for Local
Economic Development (CALED), International Economic Development Council (IEDC).
6235 Meetings & Conferences - Attendance at: ICSC (Las Vegas and Los Angeles), MMASC Winter Forum and Annual
Conference, CALED Conference, Azusa Chamber of Commerce Networking Events or other.
6240 Mileage Reimbursement - To reimburse Economic Development Staff for work-related trips.
6301 Legal Fees - Legal and administration fees associated with lease agreement executions.
6503 Books - Books associated with Economic Development and retail industry.
6530 Office Supplies - Binders, folders, toner, stationary products etc.
6539 Printing, Binding & Duplicating - Economic Development brochures, flyers, posters or other.
6553 Supplies/Special - Workshop supplies, community engagement programs, displays, banners, marketing items or
other.
6569 Small Equipment - Equipment to replace computer accessories, keyboard, mouse, iPad etc.
6915 Utilities/Telephone - Utilities and telephone costs.
ECONOMIC AND COMMUNITY DEVELOPMENT - ECON DEV
ACTIVITY DETAIL
Account Number
1035630000
6399 Professional Services/Other - Outside consultant for special projects or other.
198
BUDGET UNIT:1035630000 ECON & COMM DEV - ECON DEV
ACTUAL ACTUAL REVISED YEAR END EST
Acct. #DESCRIPTION 17-18 18-19 19-20 19-20 20-21 VARIANCE
PERSONNEL
6003 Salaries/Regular 61,683 62,354 74,385 69,441 74,600 215
6012 Salaries/Comp-Time 2,214 1,941 - 2,198 - -
6015 Salaries/Vacation 69 2,197 - 2,411 - -
6024 Salaries/Sick Leave 1,415 - - 44 - -
6033 Overtime Pay/Premium 81 - - 21 - -
6047 Sal/Bonus - - - 5,487 - -
6048 Salaries/Language Pay 2,400 2,400 2,400 2,400 2,400 -
6063 Salaries/Jury Duty - 225 - - - -
6075 Vacation Pay-Off 141 755 200 550 500 300
6078 Sick Leave Pay-Off 1,130 1,329 1,000 1,907 1,000 -
6101 PERS/Employee Contribution 24 24 5,105 24 5,360 255
6104 PERS Lump Sum - 9,463 10,665 10,615 13,776 3,111
6105 PERS/Employer Contribution 13,689 6,346 2,035 7,533 2,570 535
6125 FICA/Employer Contrib/Med 1,017 1,049 1,355 1,249 1,360 5
6140 Life Insurance Allocation 158 172 225 211 225 -
6155 Workers' Comp Allocation 2,711 2,765 3,070 3,279 3,080 10
6160 LTD Insurance Allocation 465 527 580 561 580 -
6165 Unemployment Allocation 63 65 95 77 95 -
6175 Benefits/Flex Plan 8,634 9,968 16,800 11,102 18,000 1,200
6180 Deferred Comp/Employer Paid 540 540 1,080 1,053 1,200 120
PERSONNEL SUBTOTAL 96,435 102,118 118,995 120,163 124,746 5,751
OPERATIONS
6230 Dues & Subscriptions 5,870 6,015 7,600 7,600 7,600 -
6235 Meetings & Conferences 4,312 2,953 7,000 7,000 7,000 -
6240 Mileage Reimbursement - - 100 100 100 -
6399 Professional Services/Other 40,922 3,328 80,000 80,000 115,000 35,000
6503 Books - - 500 500 500 -
6518 Postage 17 - - - - -
6530 Office Supplies 722 862 1,000 1,000 1,000 -
6539 Printing, Binding & Duplicating 5,906 1,676 5,000 5,000 5,000 -
6551 Fuel and Oil 266 - - - - -
6563 Supplies/Special 4,181 900 5,000 5,000 5,000 -
6569 Small Equipment 75 - 1,500 1,500 1,500 -
6915 Utilities/Telephone 646 456 500 1,000 1,000 500
OPERATIONS SUBTOTAL 62,917 16,190 108,200 108,700 143,700 35,500
GENERAL FUND TOTAL:159,352 118,308 227,195 228,863 268,446 41,251
199
ADOPTED
ECONOMIC AND COMMUNITY DEVELOPMENT
REAL ESTATE DEVELOPMENT
PROGRAM COMMENTARY
PROGRAM DESCRIPTION:
The Real Estate Development Program is under the supervision of the Economic
Development Division. The Program is responsible for managing City owned real
estate development.
Current real estate property:
The Promenade at Citrus – 890 The Promenade
Staff is responsible for the management and operation of the City owned
commercial retail center consisting of 8,250 square feet. The property is located at
890 The Promenade in the Transit Neighborhood in the Promenade District of the
Monrovia Specific Plan. Adjacent to the site is the APU/Citrus College Gold Line
Station.
FY 2020-21 STRATEGIC GOALS:
·Establish a day to day operation budget and identify revenue projections
·Establish a model work letter
·Participate in the International Council of Shopping Centers
·Execute lease agreements for all six (6) suites
·Facilitate the tenant improvement process and provide construction oversight
FY 2019-20 PROGRAM HIGHLIGHTS:
·Secured a letter of interest from a tenant
·Ongoing lease negotiations with tenant
200
BUDGET UNIT:1035630000 ECON & COMM DEV - REAL ESTATE
REVISED YEAR END EST ADOPTED
Acct. #DESCRIPTION 19-20 19-20 20-21 VARIANCE EXPLANATION
OPERATIONS
6399 Professional Services/Other 208,668 140,000 300,000 91,332 Construction Contractor for The Promenade
6915 Utilities/Telephone - - 1,000 1,000 Frontier line to keep fire services on.
201
Description
6301 Legal Fees- Legal and administration fees associated with lease agreement executions.
6399 Professional Services/Other - Outside consultant for special projects or other.
6548 Plants & Trees - Planting replacement.
6805 Maintenance/Land Improvements - Maintenance or repair of lighting fixtures, bulbs, irrigation controllers, vandalism
etc. Grass seed.
6901 Utilities/Water - Utility charges associated with water.
ECONOMIC AND COMMUNITY DEVELOPMENT - REAL ESTATE DEV
ACTIVITY DETAIL
Account Number
1035645000
6905 Utilities/Electric - Utility charges associated with electricity.
202
BUDGET UNIT:1035645000 ECON & COMM DEV - REAL ESTATE DEVELOPMENT
ACTUAL ACTUAL REVISED YEAR END EST ADOPTED
Acct. #DESCRIPTION 17-18 18-19 19-20 19-20 20-21 VARIANCE
OPERATIONS
6301 Legal Fees - - 10,000 10,000 10,000 -
6399 Professional Services/Other - 7,333 208,668 140,000 300,000 91,333
6548 Plants & Trees - - 500 500 500 -
6805 Maintenance/Land Improvements - - 1,500 1,500 1,500 -
6901 Utilities/Water - 1,930 3,500 3,500 3,500 -
6905 Utilities/Electric - 68 1,200 1,200 1,200 -
6915 Utilities/Telephone - 351 - - 1,000 1,000
OPERATIONS SUBTOTAL - 9,681 225,368 156,700 317,700 92,333
GENERAL FUND TOTAL:- 9,681 225,368 156,700 317,700 92,333
203
ECONOMIC AND COMMUNITY DEVELOPMENT
CDBG
PROGRAM COMMENTARY
PROGRAM DESCRIPTION:
Since 1974, the City of Azusa has been a participating City under the Los Angeles
Urban County Community Development Block Gant Program (CDBG). Funded
through the U.S. Department of Housing and Urban Development (HUD), the Los
Angeles County Community Development Commission (LACDC) acts as the pass-
through agency and oversees CDBG administration for forty-seven participating
cities. The primary objective of the CDBG Program is to develop viable urban
communities by providing decent housing, a suitable living environment, and
expanding economic opportunities, principally benefiting low and moderate income
persons.
The City of Azusa receives approximately $450,000 annually to support eligible
CDBG projects that assist the City’s low and moderate income residents. Examples
of eligible CDBG projects that the City undertakes annually include Housing
Rehabilitation, Code Enforcement, various capital improvement projects, and public
service activities. A maximum of fifteen percent (15%) of the City’s total annual
CDBG funds may be allocated to public service projects. Examples of the City’s
CDBG-funded public service projects include: Senior Case Management,
Neighborhood Homework House, and the Azusa Family Services Program
(formerly the Afterschool Recreation and Tutoring Program).
FY 2020-21 STRATEGIC GOALS:
·Provide approximately 200 Azusa youth, preschool through high school age, with
tutoring, enrichment activities, and motivational support. The program will be
administered by Neighborhood Homework House, a non-profit organization of
trained volunteer college students, neighborhood agencies, religious organization
representatives, and teachers.
·Offer approximately 90 Azusa senior citizens information and referral,
comprehensive assessment, and care management that focus on senior issues.
Services are provided by the YWCA of San Gabriel Valley, a non-profit agency.
·Provide approximately 200 Azusa youth, ages 5 to 14, and their families, a
comprehensive range of supportive services. In addition to afterschool recreational
and educational activities for Azusa youth, this project offers Azusa youth and their
families an integrative array of support services that include information, referral
and outreach for mental health, substance abuse, domestic violence, counseling,
disabled services, homeless resources, and access to health and social services.
·Issue approximately 10-12 housing rehabilitation grants that improve the City’s
housing stock or correct residential code violations (in conjunction with the City's
Residential Code Enforcement Program). Grants are awarded to eligible Azusa
homeowners up to a maximum of $12,000 each.
204
·Construct fifteen to twenty (15-20) American with Disabilities Act (ADA)-compliant
curb ramps with truncated domes at various intersections throughout the City.
·Continue high level customer service protocols to provide the best possible
customer service.
FY 2019-20 PROGRAM HIGHLIGHTS:
·Neighborhood Homework House assisted 200 Azusa youth, preschool through high
school age, with tutoring, enrichment activities, and supportive services.
·Effective January 2019, the YWCA of San Gabriel began providing Azusa senior
citizens information and referral, comprehensive assessment, and senior care
management. Approximately 40-45 Azusa senior adults received services.
·The Azusa Family Services Program assisted approximately 200 Azusa youth, ages
5 to 14, and their families, with afterschool recreation programs, tutoring and
integrated supportive services.
·Twelve (12) housing rehabilitation grants were issued that improved the City’s
housing stock or corrected residential code violations (in conjunction with the City's
Residential Code Enforcement Program).
·Completed construction of the Azusa Library Men's and Women's restroom facilities
conforming to American with Disabilities Act
(ADA) standards.
·Completed construction of eleven (11) American with Disabilities Act (ADA)-compliant
curb ramps with truncated domes at various intersections throughout the City.
205
BUDGET UNIT:1835910000 ECON & COMM DEV - CDBG
ACTUAL ACTUAL REVISED YEAR END EST ADOPTED
Acct. #DESCRIPTION 17-18 18-19 19-20 19-20 20-21 VARIANCE
PERSONNEL
6003 Salaries/Regular 81,641 63,365 82,890 87,605 80,595 (2,295)
6006 Salaries/Temp & Part-Time 58,677 35,985 36,430 23,081 38,170 1,740
6012 Salaries/Comp-Time 941 2,046 - 2,039 - -
6015 Salaries/Vacation 5,062 7,050 - 1,176 - -
6024 Salaries/Sick Leave 4,136 6,034 - 2,843 - -
6027 Salaries/Bereavement 1,396 1,195 - --
6033 Overtime Pay/Premium 1,683 - - 148 - -
6048 Salaries/Language Pay 645 354 - 326 - -
6101 PERS/Employee Contribution 7,237 7,014 5,960 6,608 6,050 90
6104 PERS Lump Sum - - 12,490 302 12,158 (332)
6105 PERS/Employer Contribution 12,465 2,928 2,405 3,537 2,935 530
6107 Apple Pay Plan 2,115 971 1,140 535 1,210 70
6109 PARS/Employer 3,812 4,110 1,840 3,501 3,295 1,455
6125 FICA/Employer Contrib/Med 2,646 2,110 2,015 1,739 2,000 (15)
6140 Life Insurance Allocation 490 564 240 444 230 (10)
6155 Workers' Comp Allocation 908 0 4,775 408 4,755 (20)
6160 LTD Insurance Allocation 692 765 645 729 625 (20)
6165 Unemployment Allocation 45 (0) 140 9 135 (5)
6175 Benefits/Flex Plan 19,811 16,460 19,490 21,125 20,880 1,390
6180 Deferred Comp/Employer Paid 1,125 1,242 1,370 1,516 1,490 120
PERSONNEL SUBTOTAL 205,527 152,194 171,830 157,674 174,528 2,698
OPERATIONS
6345 Program Consultants 31,188 51,226 120,000 120,000 135,000 15,000
6493 Outside Services & Repairs 19,999 17,922 - - - -
6625 Program Expense - - 1,100 1,100 1,100 -
6650 Rehabilitation Costs 143,827 143,050 150,000 150,000 150,000 -
OPERATIONS SUBTOTAL 195,013 212,198 271,100 271,100 286,100 15,000
CAPITAL OUTLAY
7120 Construction Improvements - 86,968 - - - -
7176 Sidewalk/Crosswalks 149,308 - - 268,539 - -
CAPITAL OUTLAY SUBTOTAL 149,308 86,968 - 268,539 - -
CDBG FUND TOTAL:549,848 451,359 442,930 697,313 460,628 17,698
206