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Home My WebLink About05. AdministrationCITY OF AZUSA ADMINISTRATION City Council City Clerk City Treasurer Office of the City Manager Neighborhood Services City AƩorney Public, EducaƟon, and Government Access Capital Assets and Infrastructure Replacement FY 2021/22 Adopted Budget 47 CITY COUNCIL PROGRAM DESCRIPTION The Mayor and City Council are the elected representatives of the City and, therefore, act as the policy-making legislative body of this municipality. They enact the City’s laws, known as ordinances, adopt resolutions reflecting policy positions, provide authorization for City actions, and are bound to uphold the laws of the State of California, as well as our Federal Government. The City Council selects or approves the selection of members of the City boards, commissions, and committees. Each year, the City Council considers and adopts a fiscal budget of appropriations and establishes policies and goals to direct the City Manager and his staff. The City Council also appoints the City Manager and City Attorney. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Work to address the long-term financial sustainability of the City. •Continue to lead the City forward in overcoming broad community impacts associated with the COVID-19 pandemic, including increasing vaccination rates among residents and supporting local business recovery. •Continue progress on effective economic development strategies including upcoming catalyst projects, addressing underutilized/vacant properties, and supporting legislative measures that create local tools and funding for economic development. •Continue improvements to public facilities and city infrastructure. •Continue to proactively address concerns related to the public safety and health of all Azusans, including threats of wildfires, homelessness issues, gang violence, access to public health resources, and general public safety. •Monitor legislative actions in Sacramento and take positions on new bills that might impact the City. FY 2020-21 ACCOMPLISHMENTS Led the City’s response to ongoing challenges posed by the COVID pandemic while continuing essential services through policy-decisions in support of Azusa residents and the business community. Worked with the City Manager to ensure communities affected by wildfires received appropriate technical support and installation of appropriate infrastructure to reduce the risk of damage to properties during future rain and other weather events. Completed FY 2020-21 with a healthy fund-balance in the City’s budget to address projected and actual revenue losses impacted by the pandemic. Worked with the City Manager and Executive Staff to provide timely and transparent information to residents, neighborhood organizations, and the business community. 48 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6235 Meetings & Conferences 15,500 2,204 21,700 6,200 Additional City Conference 6563 Supplies/Special 2,500 300 5,000 2,500 Promo Materials CITY COUNCIL DETAILED VARIANCE EXPLANATION 1008000000 49 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6006 Salaries/Temp & Part-Time 23,913 24,247 24,000 24,000 24,000 - 6101 PERS/Employee Contribution 385 215 1,800 120 120 (1,680) 6104 PERS Lump Sum 3,494 3,977 4,331 4,130 - (4,331) 6105 PERS/Employer Contribution 1,770 2,249 1,025 2,843 2,705 1,680 6125 FICA/Employer Contrib/Med 1,574 1,593 1,825 1,313 1,525 (300) 6140 Life Insurance Allocation 451 511 450 495 450 - 6155 Workers' Comp Allocation 959 969 950 950 950 - 6175 Benefits/Flex Plan 80,795 82,709 90,000 83,935 90,000 - PERSONNEL SUBTOTAL 113,342 116,470 124,381 117,785 119,750 (4,631) OPERATIONS 6235 Meetings & Conferences 17,306 13,947 15,500 2,204 21,700 6,200 6298 Council Telecommunication Exp 2,205 2,040 2,000 2,000 2,000 - 6530 Office Supplies 650 330 500 500 500 - 6563 Supplies/Special 704 4,027 2,500 300 5,000 2,500 7050 Donations/Contribution - 1,921 10,000 - 10,000 - OPERATIONS SUBTOTAL 20,865 22,265 30,500 5,004 39,200 8,700 GENERAL FUND TOTAL:134,207 138,735 154,881 122,789 158,950 4,069 CITY COUNCIL EXPENDITURE DETAIL 1008000000 50 CITY CLERK PROGRAM DESCRIPTION The City Clerk is an elected official and serves as the community’s representative in the administrative operations of municipal business and the custodian of the City Seal. It is the duty of the Elected City Clerk to act as Clerk of the City Council and as Secretary to the Utility Board, Azusa Public Financing Authority, and the Oversight Board to the former Redevelopment Agency, attend meetings and ensure that a legislative history of all actions is maintained. The City Clerk works with the Chief Deputy City Clerk who is responsible for the day-to-day operations of the City Clerk’s Office and is charged with the preparation and distribution of agendas, maintenance, and protection of official City records as required, publishes and codifies ordinances, processes, attests, and certifies records, conducts all City elections, and acts as a filing officer for the Fair Political Practices Commission (FPPC). FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Continue to update and maintain the City’s E-Contracts System. •Establish a new filing index for improved records management (hard and electronic documents). •Continue to oversee the Electronic Document Management System (EDMS) with Laserfiche and continue to work on reorganization of the existing system to improve access to and retrieval of City records. •Enhance Auditorium A/V System. •Administer General Municipal Election March 2022. FY 2020-21 ACCOMPLISHMENTS •Completed, distributed and posted City Council Agenda Packets for all regular and special meetings throughout the fiscal year. •Completed the uploading of one years-worth of current contracts into the E-Contracts System. •Continued scanning documents such as minutes, agenda packets, ordinances and resolutions into the City’s EDMS. 51 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6220 Training Schools 6,300 6,094 4,700 (1,600) City Clerk Completed TTC 6235 Meetings & Conferences 5,400 5,000 3,700 (1,700) Removed 1 staff from 2 to attend New Law Election Conf. 6830 Rent/Equipment 5,000 4,700 7,200 2,200 Lease on Mail Machine increased 6850 Lease Payments 3,800 2,900 2,900 (900) Lease on Copy Machine decreased 7060 Election Expenses 110,000 110,000 General Municipal Election March 2022 CITY CLERK DETAILED VARIANCE EXPLANATION 1015210000 52 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 149,252 172,151 183,550 142,917 189,000 5,450 6006 Salaries/Temp & Part-Time 140,580 149,860 158,385 161,477 156,160 (2,225) 6015 Salaries/Vacation 11,613 6,762 - 20,118 - - 6024 Salaries/Sick Leave 15,914 9,422 - 17,350 - - 6027 Salaries/Bereavement 1,988 - - - - - 6048 Salaries/Language Pay 5,491 5,669 4,490 6,282 4,760 270 6075 Vacation Pay-Off 2,011 4,864 1,000 5,245 - (1,000) 6078 Sick Leave Pay-Off - - - 2,311 - - 6101 PERS/Employee Contribution 9,045 8,774 24,090 7,785 8,200 (15,890) 6104 PERS Lump Sum 59,439 58,388 67,592 64,457 - (67,592) 6105 PERS/Employer Contribution 22,363 25,711 19,995 26,813 27,765 7,770 6107 APPLE/Employer Contribution - 86 - 698 - - 6125 FICA/Employer Contrib/Med 4,681 4,984 5,730 5,210 5,850 120 6133 Retiree Health Premium Reimb 1,623 1,661 - 1,217 1,280 1,280 6140 Life Insurance Allocation 578 673 715 649 730 15 6155 Workers' Comp Allocation 12,993 13,754 13,830 13,974 14,055 225 6160 LTD Insurance Allocation 1,353 1,435 1,430 1,432 1,470 40 6165 Unemployment Allocation 251 271 400 278 410 10 6175 Benefits/Flex Plan 48,328 49,199 54,000 53,504 52,150 (1,850) 6180 Deferred Comp/Employer Paid 3,600 3,600 3,600 5,819 6,000 2,400 PERSONNEL SUBTOTAL 491,102 517,263 538,807 537,537 467,830 (70,977) OPERATIONS 6220 Training Schools 3,651 4,250 6,300 6,094 4,700 (1,600) 6230 Dues & Subscriptions 915 740 1,740 1,740 1,740 - 6235 Meetings & Conferences 5,657 1,607 5,400 5,000 3,700 (1,700) 6240 Mileage Reimbursement 36 - 200 200 200 - 6330 Codification 6,029 2,601 5,000 6,015 5,000 - 6399 Profesional Services/Other 5,033 4,500 6,000 3,000 6,000 - 6405 Commission Meeting Expenses 9,980 7,803 12,000 9,340 12,000 - 6493 Outside Services & Repairs 2,702 845 1,500 1,500 1,500 - 6518 Postage 32,640 24,976 26,000 24,255 26,000 - 6527 Supplies/Computer/Small Equipment 2,194 - - - - - 6530 Office Supplies 1,844 1,190 1,500 1,500 1,500 - 6551 Fuel and Oil 176 95 200 112 200 - 6563 Supplies/Special - 75 2,000 2,000 2,000 - 6572 Office Furniture & Equipment 498 383 500 500 500 - 6601 Advertising Expense 1,696 2,777 4,000 4,000 4,000 - 6825 Maintenace & Repair 30 25 100 55 100 - 6830 Rent/Equipment 4,508 5,379 5,000 4,700 7,200 2,200 6850 Lease Payments 2,525 4,541 3,800 2,900 2,900 (900) 6915 Utilities/Telephone 412 (467) 650 650 650 - 7060 Election Expenses - 90,806 - - 110,000 110,000 OPERATIONS SUBTOTAL 80,526 152,126 81,890 73,561 189,890 108,000 GENERAL FUND TOTAL:571,628 669,389 620,697 611,098 657,720 37,023 1015210000 CITY CLERK EXPENDITURE DETAIL 53 CITY TREASURER PROGRAM DESCRIPTION The City Treasurer is responsible for the investment and cash management activities of the City and all of its programs. These include the Successor Agency and the Azusa Public Financing Authority. The elected Treasurer, utilizing the services of staff from other operating departments, prepares the daily cash deposits, reviews and approves all wire transfers, and negotiates with banking personnel to optimize service. The Treasurer oversees the daily cash flow and cash balances of the City’s general checking account and the Local Agency Investment Fund (LAIF) to assure adequate cash is available to meet the City’s daily disbursements. The Treasurer acts as the primary contact with the banking and investment institutions utilized by the City, prepares monthly investment reports required by State law, prudently invests the City’s idle cash and annually reviews and updates the City’s Investment Policy prior to submittal to the City Council for approval. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •To optimize the earning of the cash resources of the City in the safest environment while maintaining a liquidity of funds to meet the on-going operational and cash needs of the City. 54 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6230 Dues & Subscriptions 155 - - (155) No anticpated costs for this account 6235 Meetings & Conferences 250 - - (250) No anticpated costs for this account 6530 Office Supplies 100 - - (100) No anticpated costs for this account 7007 Credit Card Service Charge - 38,270 40,000 40,000 Credit card services charges 7009 Bank Service Charge 100,000 35,000 40,000 (60,000) Bank Services charges CITY TREASURER DETAILED VARIANCE EXPLANATION 1045820000 55 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6006 Salaries/Temp & Part-Time 31,522 31,782 31,525 31,201 31,525 - 6101 PERS/Employee Contribution 24 24 2,230 24 24 (2,206) 6104 PERS Lump Sum 10,050 11,351 12,695 12,106 -(12,695) 6105 PERS/Employer Contribution 2,912 3,160 6,050 3,296 5,501 (549) 6125 FICA/Employer Contrib/Med 470 485 690 473 455 (235) 6140 Life Insurance Allocation 132 148 150 145 150 - 6155 Workers' Comp Allocation 1,261 1,271 1,260 1,248 1,260 - 6175 Benefits/Flex Plan 16,187 16,319 18,000 16,804 18,000 - PERSONNEL SUBTOTAL 62,558 64,541 72,600 65,296 56,915 (15,685) OPERATIONS 6230 Dues & Subscriptions --155 --(155) 6235 Meetings & Conferences 20 20 250 --(250) 6530 Office Supplies 36 -100 --(100) 7007 Credit Card Service Charge 16,988 27,171 - 38,270 40,000 40,000 7009 Bank Service Charge 89,420 34,520 100,000 35,000 40,000 (60,000) OPERATIONS SUBTOTAL 106,464 61,711 100,505 73,270 80,000 (20,505) GENERAL FUND TOTAL:169,022 126,252 173,105 138,566 136,915 (36,190) 1045820000 EXPENDITURE DETAIL CITY TREASURER 56 OFFICE OF THE CITY MANAGER PROGRAM DESCRIPTION The City Manager is the chief executive/administrative officer of the City. The City Manager is appointed by, answerable to, and takes direction from the City Council. The City Manager's office is responsible for the day-to-day efficient performance of all city operations, implementing Council policy, formulating staff recommendations to Council on policy matters, and preparing and submitting the annual budget. All employees except the City Attorney, City Clerk, and City Treasurer are the responsibility of the City Manager. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES The City Manager will work with City Departments to review the 2020-21 adopted goals and priorities in light of COVID pandemic and seek direction from City Council on which goals and objectives to pursue during 2021-2022 Fiscal Year. The City Manager’s Office will continue to focus resources toward ensuring a balanced, fiscally sustainable budget; while supporting existing businesses within Azusa, delivering services to the community as efficiently as possible; and implementing organizational initiatives to increase employee performance. The City Manager’s Office will continue to evaluate and develop recommendations to address the City’s financial liabilities including pensions and other post- employment benefits. The City Manager’s Office will evaluate and facilitate the utilization of state and federal post-COVID-19 recovery funding, such as the ‘American Rescue Plan Act’, toward City Council goals and objectives. The City Manager's Office will continue to monitor legislation, make recommendations for appropriate action, and stay fully engaged on matters with regional agencies, local, county, state and federal offices. The City Manager's Office will continue to facilitate and encourage quality development of City owned properties and increase focus on vacant/underutilized properties throughout the City. FY 2020-21 ACCOMPLISHMENTS Managed the City’s response and ongoing challenges posed by the COVID pandemic while continuing to offer essential services to Azusa residents and business community. Successfully implemented operational efficiencies and cost-saving measures under the City Council’s leadership toward an improved financial outlook, with a credit rating increase for the City in March 2021. Was successful in securing fiscally responsible multi-year Labor Contracts. 57 REVISED YEAR END EST ADOPTED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6230 Dues & Subscriptions 2,575 1,096 2,600 25 ICMA Costs 6235 Meeting and Conferences 10,400 1,500 11,700 1,300 Projected FY2021 Conferences Expenditures 6399 Professional Services 40,000 35,750 65,000 25,000 Special Studies/Services 6625 Program Expenses 15,988 15,988 12,000 (3,988) Streamline costs OFFICE OF THE CITY MANAGER DETAILED VARIANCE EXPLANATION 1010110000 58 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 188,322 171,717 300,575 225,618 303,355 2,780 6006 Salaries/Temp & Part-Time - - 14,375 - 16,565 2,190 6015 Salaries/Vacation 8,578 3,254 - 9,535 - - 6024 Salaries/Sick Leave 5,476 2,293 - 4,627 - - 6027 Sal/Bereavement 1,235 1,048 - 2,099 - - 6045 Sal/Education Incentive 168 209 - -- - 6048 Sal/Language Pay 11 - - - - - 6069 Allowances/Vehicle 1,800 2,565 1,800 4,096 5,400 3,600 6070 Allowances/Telephone 900 1,282 900 891 900 - 6075 Vacation Pay-Off 3,772 7,547 3,000 6,438 3,000 - 6101 PERS/Employee Contribution 10,244 12,155 21,115 9,792 10,000 (11,115) 6104 PERS Lump Sum 22,637 33,951 33,907 60,018 - (33,907) 6105 PERS/Employer Contribution 9,264 6,329 10,090 15,336 21,490 11,400 6107 APPLE/EMPLYR CON - - 540 - 620 80 6125 FICA/Employer Contrib/Med 3,431 3,191 5,170 4,008 5,360 190 6133 Retiree Health 3,901 2,693 3,730 5,664 12,180 8,450 6140 Life Insurance Allocation 493 461 880 572 900 20 6155 Workers' Comp Allocation 8,363 7,710 12,705 9,708 13,050 345 6160 LTD Insurance Allocation 1,723 1,706 2,340 2,121 2,360 20 6165 Unemployment Allocation 200 183 355 232 370 15 6175 Benefits/Flex Plan 29,701 22,660 41,400 27,379 43,555 2,155 6180 Deferred Comp/Employer Paid 3,990 3,818 4,400 5,658 6,960 2,560 PERSONNEL SUBTOTAL 304,205 284,774 457,282 393,792 446,065 (11,217) OPERATIONS 6230 Dues & Subscriptions 1,679 805 2,575 1,096 2,600 25 6235 Meetings & Conferences 9,869 4,614 10,400 1,500 11,700 1,300 6399 Professional Services 14,425 15,000 40,000 35,750 65,000 25,000 6521 Messenger Service 43 - 200 - 200 - 6527 Supplies/Computer 1,009 140 500 1,094 500 - 6530 Office Supplies 4,123 2,142 3,000 3,000 3,000 - 6625 Program Expense 9,695 8,012 15,988 15,988 12,000 (3,988) 6850 Lease Payments 525 - 900 900 900 - 6915 Utilities/Telephone - - 400 400 400 - OPERATIONS SUBTOTAL 41,367 30,713 73,963 59,728 96,300 22,337 GENERAL FUND TOTAL:345,573 315,487 531,245 453,520 542,365 11,120 1010110000 EXPENDITURE DETAIL OFFICE OF THE CITY MANAGER 59 NEIGHBORHOOD SERVICES PROGRAM DESCRIPTION Neighborhood Services is a division of the City Manager’s Office and is dedicated to strengthening and enriching the community by providing high quality services and resources through educational programs, neighborhood revitalization, community empowerment, civic partnerships, public information services, and general outreach and engagement. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Maintain critical cable television (CATV) broadcast equipment in the Civic Auditorium using Digital Infrastructure and Video Competition Act (DIVCA) revenues. •Support event management for neighborhood/community meetings as designated by the City Manager and City Council. •Disseminate news releases and develop public information and advertising campaigns of government services. •Foster collaboration and partnership-building between the City, community organizations and local residents through public outreach and engagement. •Support the development of strategies to assist the City in implementing projects which stand to improve overall quality of life issues in the Azusa community. FY 2020-21 ACCOMPLISHMENTS Upgraded critical cable television (CATV) broadcast equipment in the Civic Auditorium using PEG revenues. Provided publicity and general public information on noteworthy projects and services of the City of Azusa. Worked with City departments and contract videographer to increase production values of the City’s web and cable-based broadcasting services. Supported the City and County’s public education efforts associated with the COVID-19 response, including dissemination of updates on changing guidelines, safety precautions, and local public health services. Administered neighborhood services programs such as the City’s Fourth of July Community Fireworks Program, Military Banner Program, Neighborhood Coyote Program, Census-related outreach, and ADA compliance efforts. 60 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6230 Dues & Subscriptions 1,570 1,271 1,271 (299) Canceled membership 6235 Meetings & Conferences 1,500 - - (1,500) Removed conference previously scheduled NEIGHBORHOOD SERVICES DETAILED VARIANCE EXPLANATION 1010130000 61 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 87,374 87,072 -703 - - 6024 Salaries/Sick Leave 819 2,457 --- - 6048 Salaries/Language Pay 2,400 2,420 -19 - - 6075 Vacation Pay-Off 10,719 9,933 -1,654 - - 6078 Sick Leave Pay-Off 1,413 944 --- - 6101 PERS/Employee Contribution 6,810 6,911 -57 - - 6104 PERS Lump Sum 11,538 13,224 - - - - 6105 PERS/Employer Contribution 2,496 3,216 -34 - - 6109 PARS/Employer Contribution 11,090 11,314 -91 - - 6125 FICA/Employer Contrib/Med 1,531 1,511 -35 - - 6140 Life Insurance Allocation 241 271 -2 - - 6155 Workers' Comp Allocation 3,877 3,935 - 32 - - 6160 LTD Insurance Allocation 673 684 -7 - - 6165 Unemployment Allocation 83 82 -2 - - 6175 Benefits/Flex Plan 16,198 16,402 -122 - - 6180 Deferred Comp/Employer Paid 1,800 1,800 -14 - - PERSONNEL SUBTOTAL 159,062 162,177 -2,773 - - OPERATIONS 6230 Dues & Subscriptions 1,475 946 1,570 1,271 1,271 (299) 6235 Meetings & Conferences 105 58 1,500 - - (1,500) 6530 Office Supplies 878 40 250 250 250 - 6625 Program Expense 5,257 36,807 20,000 20,000 20,000 - OPERATIONS SUBTOTAL 7,715 37,905 23,320 21,521 21,521 (1,799) COMMUNITY PROMOTION TOTAL:166,777 200,082 23,320 24,294 21,521 (1,799) 1010130000 EXPENDITURE DETAIL NEIGHBORHOOD SERVICES 62 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6431 Special Legal Services - - 10,000 10,000 Special legal Services CITY ATTORNEY DETAILED VARIANCE EXPLANATION 1009000000 63 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE OPERATIONS 6301 Legal/Retainer Fees 258,053 266,362 275,000 275,000 275,000 - 6493 Special Legal Services - - - - 10,000 10,000 OPERATIONS SUBTOTAL 258,053 266,362 275,000 275,000 285,000 10,000 GENERAL FUND TOTAL:258,053 266,362 275,000 275,000 285,000 10,000 CITY ATTORNEY EXPENDITURE DETAIL 1009000000 64 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 7140 Machinery & Equipment 30,662 42,412 - (30,662) No projects programmed for FY2122 PUBLIC, EDUCATION, AND GOVERNMENT ACCESS DETAILED VARIANCE EXPLANATION 2810130001 65 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE OPERATIONS 6399 Professional Services - 1,636 28,364 28,364 28,364 - 6835 Maint & Repair/Equipment - -10,000 7,200 10,000 - 6569 Small Equipment 4,512 251 - - - - OPERATIONS SUBTOTAL 4,512 1,887 38,364 35,564 38,364 - CAPITAL OUTLAY 7140 Machinery and Equipment - 32,887 30,662 42,412 - (30,662) CAPITAL OUTLAY SUBTOTAL - 32,887 30,662 42,412 - (30,662) GENERAL FUND TOTAL:4,512 34,774 69,026 77,976 38,364 (30,662) 2810130001 EXPENDITURE DETAIL PUBLIC EDUCATION GRANT 66 REVISED YEAR END EST PROPOSED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 7125 Building Maint & Improvement - - 53,252 53,252 Police Dept Lobby Access System 7135 Vehicles 407,260 407,260 - (407,260) The variance is primarily due to 4 New Police Interceptors budgeted and ordered in FY1920 but was not delivered and paid until FY2021. As such, the police department had to carryforward the vehicle budget from FY1920 to FY2021. 7135 Vehicles - - 99,225 99,225 Hotshot Vehicle For Sr Nutrition Meals Delivery. 7135 Vehicles - - 224,026 224,026 4 new 2020 Ford Police Intercepter Utility Vehicles including Conversions and graphics. 7140 Equipment & Machinery - - 112,998 112,998 2 motorola mobile radios, 2 message boards, and furniture for the entire PD building. 7140 Equipment & Machinery - - 30,001 30,001 2 John Deer Gators for the Parks Division 7142 Computer Equipment - - 214,958 214,958 Motorola MCC 7500 IP Dispatch Consoleand 30 MCC Accessory for PD. 7142 Computer Equipment 97,573 97,573 - (97,573) One time equipment purchase in FY2021 7143 Computer Software 257,437 257,437 - (257,437) One time software upgrade in FY2021 CAPITAL INFRASTRUCTURE REPLACEMENT DETAILED VARIANCE EXPLANATION 4600000000 67 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE OPERATIONS 6493 Outside Services & Repairs 131,056 - - - - - SUBTOTAL 131,056 - - - - OPERATIONS SUBTOTAL 131,056 - - - - - CAPITAL OUTLAY 7125 Bldgs/Min Improvements/Remodel - - - - 53,252 53,252 7135 Vehicles 111,699 21,339 407,260 407,260 - (407,260) 7135 Vehicles - - - - 99,225 99,225 7135 Vehicles - - - - 224,026 224,026 7140 Equipment & Machinery - - - - 112,998 112,998 7140 Equipment & Machinery - - - - 30,001 30,001 7142 Computer Equipment - - - - 214,958 214,958 7142 Computer Equipment 2,597 - 97,573 97,573 - (97,573) 7143 Computer Software 15,157 75,002 257,437 257,437 - (257,437) CAPITAL OUTLAY SUBTOTAL 129,453 96,341 762,270 762,270 681,208 (81,062) CIP Projects 7120 Construction & Improvements 5,256 - - - - - 7125 Bldgs/Min Improvements/Remodel 131,056 - - - 701,368 701,368 7125 Bldgs/Min Improvements/Remodel - 21,441 - - - - 7125 Bldgs/Min Improvements/Remodel - - 30,000 30,000 - (30,000) 7125 Bldgs/Min Improvements/Remodel 148,291 - - - - - 7128 Building Remodel - - 121,331 121,331 - (121,331) Subtotal 279,346 21,441 151,331 151,331 701,368 550,037 CIP SUBTOTAL 279,346 21,441 151,331 151,331 701,368 550,037 GENERAL FUND TOTAL: 539,855 117,782 913,601 913,601 1,382,576 468,975 4600000000 EXPENDITURE DETAIL CAPITAL AND INFRASTRUCTURE REPLACEMENT 68