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City of Azusa Budget FY 2021-2022 - FINAL
CITY OF AZUSAADOPTED BUDGET FISCAL YEAR 2021 - 2022 • AZUSA, CA i THIS PAGE INTENTIONALLY LEFT BLANK ii TABLE OF CONTENTS INTRODUCTION CITY LEADERSHIP AND ORGANIZATION ................................................................... 1 EXECUTIVE SUMMARY ............................................................................................. 3 COMMUNITY PROFILE............................................................................................ 12 STRUCTURE, POLICIES, AND PROCEDURES GUIDE TO THE BUDGET ......................................................................................... 19 BUDGET PROCESS .................................................................................................. 23 FINANCIAL POLICIES .............................................................................................. 27 FINANCIAL SUMMARIES FUND BALANCE CHANGE SUMMARY ..................................................................... 32 REVENUES .............................................................................................................. 33 EXPENDITURES ....................................................................................................... 43 TRANSFER SCHEDULE ............................................................................................. 48 CAPITAL OUTLAY .................................................................................................... 49 CAPITAL IMPROVEMENT PROGRAM (CIP) ............................................................. 50 PERSONNEL ............................................................................................................ 51 DEPARTMENTAL BUDGETS ADMINISTRATION .................................................................................................. 75 City Council ....................................................................................................... 76 City Clerk ........................................................................................................... 79 City Treasurer ................................................................................................... 82 Office of the City Manager ............................................................................... 85 Neighborhood Services ..................................................................................... 88 City Attorney ..................................................................................................... 91 Public, Education, and Government Access ..................................................... 93 Capital Assets and Infrastructure Replacement ............................................... 95 ADMINISTRATIVE SERVICES ................................................................................... 97 Finance .............................................................................................................. 98 Purchasing ...................................................................................................... 101 iii Printing ........................................................................................................... 104 Community Facilities District (CFD)/APFA – Debt Service & Maintenance .... 106 Citywide .......................................................................................................... 111 Employee Benefit Fund................................................................................... 114 Personnel Services .......................................................................................... 115 Risk Management ........................................................................................... 118 COMMUNITY RESOURCES .................................................................................... 121 Recreation ....................................................................................................... 122 Aquatics Center .............................................................................................. 123 Senior Programs ............................................................................................. 127 Senior Nutrition .............................................................................................. 130 Transportation ................................................................................................ 136 Proposition A .............................................................................................. 137 Proposition C ............................................................................................... 140 Air Quality Management District (AQMD) ...................................................... 144 ECONOMIC AND COMMUNITY DEVELOPMENT .................................................. 147 Building ........................................................................................................... 148 Planning .......................................................................................................... 152 Community Improvement .............................................................................. 155 Economic Development .................................................................................. 159 Real Estate Development ............................................................................... 162 Community Development Block Grant (CDBG) .............................................. 165 INFORMATION TECHNOLOGY .............................................................................. 168 City Information Systems ................................................................................. 169 Communication Services .................................................................................. 174 Light & Water Information Services ................................................................. 174 Sewer Information Systems ............................................................................. 174 LIBRARY ................................................................................................................ 177 Library – General Services ................................................................................ 178 Library – Youth Services ................................................................................... 182 LIGHT AND WATER ............................................................................................... 184 Climate Change Balancing Account ................................................................ 185 Solid Waste ..................................................................................................... 188 Public Benefit Programs ................................................................................. 191 Consumer Services.......................................................................................... 194 Water Utility ................................................................................................... 204 Electric Utility .................................................................................................. 216 iv PUBLIC SAFETY ..................................................................................................... 230 Police .............................................................................................................. 231 Information Technology ................................................................................. 235 Emergency Services ........................................................................................ 237 Contract Services ............................................................................................ 241 Asset Seizure ................................................................................................... 244 SLESA............................................................................................................... 247 PUBLIC WORKS ..................................................................................................... 249 Park Operations .............................................................................................. 250 Engineering ..................................................................................................... 254 Graffiti Abatement .......................................................................................... 259 Facilities Maintenance .................................................................................... 262 Roadway Maintenance ................................................................................... 266 Sewer Maintenance ........................................................................................ 270 Measure W ..................................................................................................... 275 Utility Mitigation ............................................................................................. 279 SUCCESSOR AGENCY ............................................................................................ 281 CAPITAL OUTLAY AND IMPROVEMENT CAPITAL OUTLAY .................................................................................................. 284 CAPITAL IMPROVEMENT PROJECTS ..................................................................... 310 APPENDICES APPENDIX A: CITY COUNCIL’S BUDGET RESOLUTION .......................................... 373 APPENDIX B: GANN APPROPRIATIONS LIMIT RESOLUTION ................................. 376 APPENDIX C: DESCRIPTION OF FUNDS ................................................................. 381 APPENDIX D: GLOSSARY & LIST OF ACRONYMS ................................................... 385 APPENDIX E: LONG TERM DEBT ........................................................................... 392 v THIS PAGE INTENTIONALLY LEFT BLANK INTRODUCTION FY 2021/22 Adopted Budget CITY OF AZUSA CITY OF AZUSA ADOPTED OPERATING BUDGET FISCAL YEAR 2021/22 CITY COUNCIL Robert Gonzales, Mayor Jesse Avila, Jr., Mayor Pro-Tem Edward J. Alvarez, Councilmember Uriel E. Macias, Councilmember Andrew N. Mendez, Councilmember ELECTED OFFICIALS Jeffrey Lawrence Cornejo, Jr., City Clerk Arthur Vasquez, City Treasurer CITY ATTORNEY Marco Martinez, City Attorney CITY DEPARTMENTS Sergio Gonzalez, City Manager Mike Bertelsen, Chief of Police Talika M. Johnson, Director of Administrative Services Nico De Anda-Scaia, Deputy City Manager Miki Carpenter, Director of Community Resources Matt Marquez, Director of Economic and Community Development Ann Graf, Director of Information Technology and Library Services Robert Delgadillo, Director of Public Works and City Engineer Manny Robledo, Director of Utilities 1 ORGANIZATIONAL STRUCTURE Citizens of Azusa Mayor & City Council Utility Board Successor Agency Board City Manager Administration City Manager's Office Neighborhood Services City Clerk Administrative Services Accounting Purchasing Community Development Districts Debt Service Citywide Services Employee Benefits Personnel Risk Management Economic and Community Development Building Community Improvement Planning Successor Agency Economic Development Promenade Information Technology City Services Sewer L&W Services Light & Water Consumer Services Electric Water Public Benefit Climate Balancing Refuse Public Safety Police Emergency Services Fire Safety Contract Services Police IT Public Works Engineering Facilities Graffiti Abatement Streets/ Sidewalk/ Sewer Maintenance Parks Operations Safe Clean Water Program Measure A- Park Funds Community Resources Recreation Senior Programs Senior Nutrition Transportation Library Library General Services Youth Services Elected City Clerk Elected City TreasuryCity Attorney Advisory Board & Commissions 2 EXECUTIVE SUMMARY I am proud to present the City of Azusa’s Fiscal Year (FY) 2021/22 Adopted Budget. This budget represents our continued commitment to meet the City’s constantly changing needs, while practicing financial prudence and planning for fiscal sustainability in the years to come. The total City budget amounts to $174.0 million, with a General Fund budget of $52.0 million that includes a $178.3 thousand estimated surplus. The City’s annual budget is an important policy document. It serves as an annual financial plan, identifying the spending priorities for the organization and the City at large. The budget is used to balance available resources with community needs, as determined by the City Council. It also serves as a tool for communicating the City’s financial strategies and for ensuring accountability and fiscal control. The City’s operating budget is a plan for one specified fiscal year. The fiscal year for this budget begins on July 1, 2021 and ends on June 30, 2022. Taking a step back and reflecting on Fiscal Year 2020/21, the City is proud to report great strides in development, infrastructure, community programming and much more. The City made great strides to improve from the Covid-19 pandemic, which presented a challenge for the City. However, with a continued diverse revenue base and the support of government aids, it is anticipated the City’s budget and financial position will continue to improve going forward. Since the government has lifted many restrictions, the Azusa business community has continued to steadily recover. The City has always been committed, and will continue to be committed, to being diligent in reviewing and monitoring expenditures and revenues through the budget process and through quarterly and annual reporting. Through the quarterly financial reviews, staff will be able to address and resolve any short-term and long- term budgetary issues in advance before becoming a systemic issue. This summary will highlight key information for the City’s General Fund budget as well as the City-wide budget. Any major factors affecting the budget are also detailed, along with an overall economic outlook of the City for the coming years. 3 STRATEGIC GOALS As the City’s budget is prepared each year, City staff and elected leaders balance a number of strategic goals to maximize the benefit of community resources. Based on community input Council study sessions and management meetings, the core strategic goals for the City’s Fiscal Year 2021/22 budget are to: maintain public safety, ensure financial sustainability, enhance quality of life for Azusa residents, nurture a thriving local economy, and provide transparency, responsibility, and accountability to all stakeholders. After strategic goals are established, focused objectives of these goals are set at the department level to ensure implementation effectiveness. Meaning, each of the program departments set or are assigned respective goals that tie in with the City’s overall strategic goals, altogether with the focus of maintaining a thriving community for Azusa residents and businesses. GENERAL FUND BUDGET The General Fund is the primary revenue source and operating fund for most of the services provided to the community, such as general government, public safety, economic development, library services, and recreation and park services. The Fiscal Year 2021/22 General Fund budget of $52.0 million, is balanced with a projected surplus of $178,304. Below are highlights from the Adopted FY 2021/22 General Fund Budget: •Proposed CIP and Capital Outlays of $1,933,240 for facility, equipment and infrastructure improvements •Savings of nearly $2.0 million dollars from the issuance of Pension Obligation Bonds to pay off the City’s unfunded CalPERS pension liability •Impacts of recently negotiated labor contracts •Increased Fire Safety Services contract costs of $550,277 or 9.4% •Proposed personnel increase of 5.53 net FTEs or $624,957 (of which 3.0 FTEs or $402,930 is directly related to public safety STRATEGIC GOALS 4 Revenues Taxes provide nearly 73% of General Fund revenues and consist of four major categories: Property Taxes $13.1 mil or 25.1%, Sales Taxes $6.6 mil or 12.6%, Utility User Taxes $3.26 mil or 6.2%, and Other Taxes $15.1 mil or 28.1%. The other revenues are comprised of Charges for services $5.54 mil or 10.6% (City services that is requested by businesses or residents), License & Permits $2.87mil or 5.5% (issued at the requests of businesses and residents for residential and or development projects), Fines and Penalties $1.19 mil or 2.1%, and miscellaneous $341K or 0.7%, Money and Property Use $2.5 mil or 4.8%, Transfers in $1.66 mil or 3.2%, and cost reimbursements, $127K or 0.2%. In total, the stated revenues are comprised of 100% of the City’s total general fund revenues. The four major taxes are explained in more details below: 1.Property Taxes – makes up 25.1% of the proposed revenues and expected to increase by $942K. The increase in property tax reflects a net taxable assessed value increase of 2.5%, Prop 13 inflation adjustments, more property sales in 2020 and more new development than we knew was coming on line, and more robust recovery of Prop 8 values by the Assessor than we estimated. 2.Sales Taxes – comprise of 12.6% the proposed revenues and is expected to increase by $712K. The increase is due primarily to conservative forecasting during a COVID-19 pandemic year. Sales tax were estimated to drop significantly in FY 2020/21 by the tax consultants, and in addition, it was anticipated that business will be impacted severely by the shut down and would also take advantage of the sale tax deferral program. As the year progressed, the tax collection appears to be better than we had forecasted. 3.Utility User Taxes – are 6.2% of forecasted revenues and is expected to decrease by $64K due to forecasted decreases in electric and water usage. 4.Other Taxes – makes up 28.9% of forecasted revenues and includes sources such as transaction use tax (TUT), transient occupancy taxes (TOT), utility user tax, hazardous waste taxes, land excavation taxes, and various franchise fees. Other Taxes are anticipated to increase by $824K. This revenue category increased primarily due to the Transaction Use Tax (TUT) or Measure Z. Similar to the Sale Tax, staff and the tax consultants estimated the transaction use tax (TUT) to drop significantly in FY 2020/21, and the TUT was directly correlated with use tax transactions and was also impacted by the pandemic and the shutdown. Since the TUT was a brand-new revenue source to the City and effective on July 1, 2020, it was very difficult to develop an accurate forecast without any historical data. The TUT increased by $840K or 20.3% higher than the estimated revenues. As the economy reopens and more restrictions are lifted, it is anticipated business activities should pick up in later part of FY 2021/22. The overall FY 2021/22 revenue projections for most revenue categories are reflecting an increase or pacing at similar levels from FY 2020/21 with the exception of a decrease in Cost Reimbursement and Miscellaneous Revenues. Cost 5 Reimbursements decreased by $979K or 88.5% primarily due to the 2003 COP bond being fully paid off. Historical, the City makes annual debt payments toward the 2003 COP bond, and the City is reimbursed in full for the same amount through the Successor Agency for the debt payment. Since the 2003 COP bond is fully paid off, the City did not budget for any future 2003 bond payments, thus the expenditures forecast decreased. Miscellaneous revenues decreased by 62.8% or $575K; this is primarily due to a one-time allocation payment of $613,134 in FY 2020/21 for the Corona Virus Relief fund received through the Cares Act. As a result of the above, FY 2021/22 Revenues and Transfers In of $52.2 million are projected to be higher than the FY 2020/21 revised budget by $2.8 million or 5.6%. For more detail on the sources of General Fund revenues, see Table 3 below. Expenditures The FY 2021/22 General Fund adopted budget includes $52.0 million in Expenditures, including Transfers Out and Supplemental Requests. Personnel costs, which include salaries, benefits, and debt payments of the Pension Obligation Bonds, represent 59.5% ($31.0 million) of total expenditures. The remaining budget is comprised of operational costs, which include materials, services and supplies, capital outlays, CIP, debt service and transfers to other funds. In keeping with the Council’s highest priorities, public safety (e.g. police and fire) represents 50.9% of the General Fund budget. Overall, expenditures are projected to increase by 9.9% or $4.6 million compared to the FY 2020/21 revised budget. The increased budget is mainly attributable to: •Impacts of labor negotiations with all bargaining units of $1.1 million; •Personnel requests of $625K; •Increase in the LA County Fire Services contract of $550K; and •Removal of $2.5M in salary savings from vacancies throughout the current fiscal year. Much of the increases of the proposed budget is related to public safety measures, such as unfreezing Police Officer positions, implementing Helicopter and K-9 programs, and technology enhancements, all to continue the commitment of keeping the Azusa Community safe. Table 4 provides further detail on the General Fund expenditures by department. 6 Table 4 – General Fund Expenditures Department Fiscal Year 19/20 Actuals Fiscal Year 20/21 Revised Budget Fiscal Year 20/21 Year-end Projections Fiscal Year 21/22 Adopted Budget $ Change % Change % of FY 21/22 Budget Administration City Council 138,735$ 154,881$ 122,789$ 158,950$ 4,069$ 2.6% 0.3% City Manager 315,487 531,245 453,520 542,365 11,120 2.1% 1.0% Neighborhood Services 200,082 23,320 24,294 21,521 (1,799) -7.7% 0.0% City Clerk 669,389 620,697 611,098 657,720 37,023 6.0% 1.3% City Treasurer 126,252 173,105 138,566 136,915 (36,190) -20.9% 0.3% City Attorney 266,362 275,000 275,000 285,000 10,000 3.6% 0.5% Administrative Services Accounting 1,155,456 1,250,557 1,154,146 1,223,405 (27,152) -2.2% 2.4% Purchasing 249,295 270,155 266,622 286,025 15,870 5.9% 0.5% Printing 5,889 8,600 8,860 8,850 250 2.9% 0.0% Citywide (excludes Wtr Loan)3,014,179 845,697 3,217,616 3,409,122 2,563,425 303.1% 6.6% HR-Personnel Relations 416,772 565,772 364,474 533,665 (32,107) -5.7% 1.0% Library Services 1,260,197 1,422,593 1,140,644 1,519,910 97,317 6.8% 2.9% Safety (excludes Fire Svcs)19,438,038 22,160,451 19,921,270 20,101,870 (2,058,581) -9.3% 38.6% Economic Development 2,369,253 3,719,571 2,954,482 3,649,053 (70,518) -1.9% 7.0% Community Resources 3,431,657 1,901,295 1,607,726 2,425,190 523,895 27.6% 4.7% Public Works 838,514 3,559,442 3,491,404 3,541,494 (17,948) -0.5% 6.8% Subtotal Expenditures 33,895,555$ 37,482,381$ 35,752,512$ 38,501,055$ 1,018,674$ 2.7% 73.9% Transfers Out 1,270,313 2,043,089 2,043,089 773,056 (1,270,033) -62.2% 1.5% Fire Safety Contract 6,954,085 5,874,032 5,874,032 6,424,309 550,277 9.4% 12.3% Debt Service 363,670 868,215 868,215 4,747,816 3,879,601 446.85% 9.13% Water Loan 58,042 - - - - 0.0% 0.0% Capital & Infrastructure Replacement (Outlays)96,341 762,270 762,270 681,208 (81,062) 0.0% 1.3% Capital & Infrastructure Replacement (CIP)21,441 151,331 151,331 901,368 750,037 0.0% 1.7% Total Expenditures 42,659,447$ 47,181,318$ 45,451,449$ 52,028,812$ 4,847,494$ 10.3% 100.0% FIVE-YEAR GENERAL FUND BUDGET FORECAST AND RESERVES ANALYSIS The General Fund Five-Year forecast continue to reflect fiscal sustainability through the various policies and plans implemented by the City beginning couple of years ago, and those changes are starting to yield results reflecting a stronger fiscal position than it was before. The improvement included revenue enhancements and the passage of Measure Z, re-negotiated the revenue franchise agreements, the establishment and increasing the reserve levels of the various General Fund Reserves, a reduction of unfunded liabilities through issuance of bond to achieve a stable and favorable debt payment terms, and streamlined operations resources and consolidation of redundant services. These positive changes were further acknowledged by the latest S&P credit rating upgrade from a AA+ to A- for the City of Azusa. The General Fund Reserve Policy consists of four categories to mitigate risk in high liability exposure areas such as claims expenses, aging infrastructure, and for rising costs in retiree benefits. Each budget year, Staff recommends the City Council reaffirms or updates the reserve policy given current financial forecasts. The proposed FY 2021/22 budget forecasts ending reserve balances of $25.9 million, of which $19.5 million is designated in accordance with the current reserve policy. 1.Budget Stabilization and Catastrophic Event Reserve (25% of budget or $13.0 million) To mitigate costs due to annual budget revenue shortfalls as a result of changes in economic environment and/or one-time expenditures and unforeseen emergencies or catastrophic events. 2.Capital Assets & Infrastructure Replacement Reserve ($2.0 million) 7 To use for replacement of capital assets and infrastructure such as facilities, IT upgrades, and fleet operations 3.Insurance Reserve ($2.5 million) To fund unanticipated liability and worker’s compensation claims up to City’s $250K SIR per claim 4.Retiree Benefits ($2.0 million) To mitigate impacts on City’s future budgets due to rising retiree benefit costs (pension and medical) and reduce current $100+M long-term liabilities for these benefits Several fiscally responsible actions taken by the City Council have resulted in achieving the various milestones and achievements. Over the next five years, ending fiscal undesignated reserves, amounts in excess of internally restricted reserve amounts, are expected to fluctuate between $5.4 million to $6.4 million. These excess reserves can be used by the City to create new or expand existing programs and services or for any other financial obligation. Table 5 – Cash Reserves Forecast PROJECTED FY 20-21 ADOPTED FY 21-22 ESTIMATED FY 22-23 ESTIMATED FY 23-24 ESTIMATED FY 24-25 ESTIMATED FY 25-26 Total Revenues 50,651,349 52,207,116 54,044,120 55,748,737 57,504,314 59,316,476 Total Expenses 45,451,449 52,028,812 54,006,030 55,548,050 57,362,424 58,798,479 Operating Surplus or (Deficit)5,199,900$ 178,304$ 38,090$ 200,686$ 141,889$ 517,997$ Beginning Available Reserves Balance 20,554,932 25,754,832 25,933,136 25,971,227 26,171,912 26,313,802 Ending Available Reserves Balance 25,754,832 25,933,136 25,971,227 26,171,912 26,313,802 26,831,798 Reserves Target 14,090,290 19,507,203 20,001,508 20,387,013 20,840,606 21,199,620 Above/(Below) Reserves Target 11,664,542$ 6,425,933$ 5,969,718$ 5,784,901$ 5,473,197$ 5,632,179$ Chart 1 demonstrates the strength of the General Fund’s reserves. Fiscal Year End 2021/22 projected Reserves, including restricted and unrestricted, is nearly 50% or six months of the adopted budget. 8 Chart 1 – Cash Reserves Levels as a Percentage of Annual Budget 31% 37%37%37%36%36% 57%50%48%47%46%46% - 10,000,000 20,000,000 30,000,000 40,000,000 50,000,000 60,000,000 70,000,000 PROJECTED FY 20-21 ADOPTED FY 21-22 ESTIMATED FY 22-23 ESTIMATED FY 23-24 ESTIMATED FY 24-25 ESTIMATED FY 25-26 Total Revenues Total Expenses Reserve Target Projected Year End Reserves Staff will return to Council later this year with recommendations on how to utilize the undesignated reserves to address strategic goals such as continuing to reduce unfunded retirement liabilities, such as establishing Other-Post Employment Benefits (OPEB) and Pension Trusts, and program unfunded facilities and infrastructure improvements. CITY-WIDE BUDGET OVERVIEW AND HIGHLIGHTS City-wide, the Fiscal Year 2021/22 Proposed Operating and Capital Improvement Budget is $173,995,237 (including Internal Services) with Transfers of $10,069,656 as follows: *$155.4M does not include CIP, Successor Agency, or Transfers – totaling $18.5M 9 CAPITAL OUTLAYS City-wide capital outlay budgets for FY 2021/22 total $1.8 million, of which $0.8 million is funded by the General Fund. Major outlays include: •Hot and Cold food truck for senior meal deliveries ($99K) •Four PD replacement vehicles and retrofits ($224K) •Enhanced IT cloud-based backup and data recovery system ($83K) •Dispatch consoles and Police vehicle computer systems ($338K) •Body-worn cameras and system ($198K) •Police Department security cameras ($100K) CAPITAL IMPROVEMENT PROJECTS (CIP) Fiscal Year 2021/22 includes a five-year CIP Plan totaling $29.2 million City-wide. The total City- wide CIP budget for FY 2021/22 is $5.2 million, of which $901K is to be funded by the General Fund. Some of the major funded projects proposed for FY 2021/22 include: •Foothill Blvd. Paving Rehabilitation ($1.1M) •Bus Stop Improvements ($840K) •Arrow Ave. Street Improvements ($545K) •Electric Pole and LED Light Replacements ($500K) •Alosta Ave. Street Improvements ($440K) •Multiple City Facility Upgrades ($421K) •Electric Vehicle Charging Infrastructure at Senior Center and Memorial Park ($200K) •City Sidewalk Improvements ($115K) •Library Solar Shade Structure ($100K) •Downtown Improvements ($300K) The unfunded project list consists of various upgrade needs at City facilities such as park restrooms and rental facilities remodeling, Senior Center modernization, and Library interior and exterior paint and fixtures. Total unfunded identified projects needs are approximately $4.8 million. PERSONNEL CHANGES For several years the City has had minimal staffing level changes. As the Azusa community and amenities expand, demands on city staff for continued high level customer service and support is also increasing. City-wide proposed personnel changes for FY 2021/22 are a net full-time equivalent (FTE) position increase of 6.43, including full-time and part-time positions, totaling a net budget increase of $773,785. General Fund changes alone include an increase of 5.53 FTEs, 3.0 of which are to unfreeze police officer positions to address increasing public safety needs in an expanding community, altogether a General Fund budget impact of $624,957. The remaining position changes will be funded by enterprise and grant funds. 10 LOOKING FORWARD There are many positive developments that will improve both the fiscal condition of the City and the quality of life for our residents. The Management team will work with the City Council through study sessions to determine what the priorities are for economic development, public safety, and City facilities and infrastructures improvements, and use for the American Rescue Plan Act funds. The fiscal sustainability plan was successfully implemented and management is continuing to improve fiscal control through the development of various finance policies to guide the City. With anticipation of an improved local and world-wide Economy, the City has a very positive financial outlook for the coming year. 11 COMMUNITY PROFILE CITY HISTORY The name Azusa can be traced to a native village that existed long before Spanish explorers arrived in 1769. The City boomed in population after the arrival of the railroad and was known as the “El Susa Rancho”. The discovery of gold in the San Gabriel Canyon increased the population base in 1854, and by 1860 over 2,000 inhabitants resided in the area. The U.S. government bought a portion of the land from founder Henry Dalton for homesteading purposes. However, it was not until Los Angeles banker, Jonathan D. Slauson acquired the prized orchard community of Azusa Rancho that the foundation and eventual incorporation on December 29, 1898 took place. The City is located 27 miles northeast from the City of Los Angeles, and it sits on 9.13 square miles burrowed against the San Gabriel Mountain foothills. Its proximity to the San Gabriel Canyon has helped it garner the name “The Canyon City.” Orange and lemon groves covered the land, and its successes paved the way for homes and industries; affording new generations of families and entrepreneurs the opportunity to pursue the American dream. Today, the City prides itself on a vibrant industrial base and diverse neighborhoods. Industry within Azusa is diversified with major employers encompassing the fields of education, aerospace, light manufacturing, and retail services. GOVERNMENT STRUCTURE The City was incorporated in 1898 as a general law city and operates as a Council/Manager form of government. The four City Council members are elected at large for four-year terms with elections staggered at two-year intervals. The Mayor is elected at-large for a two-year term. The City Council appoints the City Manager to manage the City’s staff and implement the policies established by the Council. The City is full-service except for its Fire Department which is contracted with the Los Angeles County Fire Department. The City owns and operates an electric public utility for its citizens, providing electric services to customers within the City limits. The City also owns and operates a water system whose service territory includes the City and adjoining portions of neighboring cities and unincorporated areas of Los Angeles County. Birds Eye View of the City of Azusa 12 27% 23%21% 6% 5% 5% 4% 3%3%3% Top Ten Employers Azusa Unified School District Azusa Pacific University Northrop Grumman Costco Wholesale Corp Hanson Distribution Company City of Azusa S&S Foods LLC OJ Insulation Alliance Environmental Group Buena Vista Food Products BUSINESS PROFILE The City enjoys a prosperous workforce that employs roughly 22,000 people. The top ten employers make up over 23% of the workforce: (1) Azusa Pacific University, (2) Azusa Unified School District, (3) Northrop Grumman, (4) City of Azusa, (5) Costco Wholesale Corporation, (6) Hanson Distribution Company, (7) S&S Foods LLC, (8) Buena Vista Food Products, (9) OJ Insulations, and (10) Alliance Environmental Group. Overall, these employers account for 5,406 of Azusa’s employees. With the development of The Orchard, the City seeks to revitalize its Downtown area, thus bringing increased diversity to its residential and workforce population. Subsequently, the increased development of new businesses entails for more sales tax contributions. Sales Tax Sales tax contributions constitute for 11.5% of the City’s revenue, increasing by $650,483 (11.48%) from 2018 to 2019. Accordingly, the City expects revenue from sales tax to continue to increase moderately over the next five years due to continued development. Top tax contributors consist of apparel stores, food stores, auto dealers, and other retail stores. 13 Top 25 Sales Tax Producers (alphabetical order) Arco Arco California Motor Trade Chevron Chick Fil A Citrus Gas Costco CVS Pharmacy Ferguson Enterprises HD Supply White Cap In N Out Burger Mancino Door & Window McDonalds Mobil Outlet by ELS Rain Bird Corporation Roofline Supply & Delivery Ross Sensus Metering Systems Shell Stater Bros Target Tektronix Texas Totten Tubes Valley Thrift Store The top 25 accounts that contributed to the City’s sales tax, made up for 63.00% of the overall total paid. These accounts include businesses like Arco, Costco, In N Out Burger, and Target. The continued expansion and success of the City’s businesses is accompanied by the passage of Measure Z – which increases the sales tax by ¾%. This measure is estimated to provide the City with an additional $4,500,000 in local funding; hence, allowing the City to continue providing and improving its services and lawful programs. The City is able to accomplish this even when faced by the challenges of the Coronavirus (COVID-19), which will undeniably have an impact on sales tax revenue. DEMOGRAPHICS With a growing economy and the completion of the Rosedale residential project, the City has experienced a consistent increase in population and per capita personal income. The City’s population in 2019 was 49,658 and the per capita income in 2019 was $21,582. The population is composed of 63.6% Hispanic or Latino, 18.8% White, 12.6% Asian, 3.3% Black or African American, and 1.7% other. Additionally, the City has seen a decrease in unemployment over the past decade – dropping from 12.6% in 2009 to 4.2% in 2019. This steady decrease in unemployment coincides with the City’s high educational attainment and owner-occupied housing rate. Ultimately, the City flourishes with a continued growing job market and steady population growth. Source: HdL Companies (City of Azusa’s tax consulting firm) 14 Hispanic or Latino, 63.60% White, 18.80% Asian, 12.60% Black, 3.30%Other, 1.70% CITY FACILITIES The City of Azusa is proud to serve our residents and tourist with safe and clean amenities. Azusa residents enjoy their tree-lined neighborhoods, well-kept roads, high-quality schools, parks and recreational facilities, and high levels of general government services. Below is a list of public resources available to the community. With over 20 public parks, mountain trails, walking paths, and multi-use facilities, Azusa works to provide our residents with memorable experiences as they enjoy our City and all it has to offer. 49,658 Estimated Population (2019) 4.2% Unemployment Rate (2019) $68,216 Median Household Income (2015- 2019) Source: HdL Companies (City of Azusa’s tax consulting firm) 15 1. MEMORIAL PARK 320 N. Orange Pl. (626) 812-5280 2. SLAUSON PARK 501 E. 5TH St. (626) 812-5280 ext. 5455 3. AZUSA CITY HALL 213 E. Foothill Blvd. (626) 812-5200 4. NORTHSIDE PARK 600 Blk. W. 11th St. (626) 812-5280 ext. 5433 5. PIONEER PARK 1360 N. Dalton Ave. 6. ZACATECAS PARK 924 W. 1ST St. 7. GLADSTONE PARK 1360 N. Dalton Ave. (626) 812-5280 ext. 5457 8. AZUSA SENIOR CENTER 740 N. Dalton Ave. (626) 812-5204 9. AZUSA WOMAN’S CLUB 1003 N. Azusa Ave. (626) 812-5301 10. AZUSA BIKE TRAIL HEAD Azusa San Gabriel Rd. and N. Ranch Rd. 11. MEMORIAL PARK RECREATION CENTER 340 N. Orange Pl. (626) 334-2038 12. SAN GABRIEL CANYON GATEWAY CENTER 1950 N. San Gabriel Canyon Rd. (626) 969-1012 13. RANCHO PARK 1357 MacNeil Dr. 14. CANYON PARK 1401 N. San Gabriel Cyn. Rd. 15. EDWARDS PARK 600 N. Azusa Ave. 16. CITRUS GROVE PARK 600 Gardenia Dr. 17. ALISAL PARK 661 E. Boxwood Ln. 18. RIDGEVIEW PARK 1305 Vosburg Dr. 19. OLIVE HILL PARK 1238 MacNeil Dr. 20. ARROYO SOUTH 1204 N. MacNeil Dr. 21. OAK HILL PARK 710 E. Heather Circle 22. SIERRA MADRE PARK 579 Orange Blossom Way 23. ARROYO NORTH 1512 Azusa Veterans Way 24. SUMMIT PARK 708 E. Camellia Way 25. CRAFTSMAN PARK 503 E. Sierra Madre Ave. See map on next page for locations. 16 44 CITY OF AZUSA FACILITIES MAP 17 STRUCTURE, POLICIES, AND PROCEDURES FY 2021/22 Adopted Budget CITY OF AZUSA 18 GUIDE TO THE BUDGET To fulfill Azusa’s promise of enhancing the quality of life for all residents, business, and visitors, each year a budget is established to allocate costs in the most efficient manner. The presentation of the annual budget provides accurate, transparent, and objective information about the City’s financial position. The Budget Guide is designed to assist in understanding the information provided. BUDGET DOCUMENT ORGANIZATION INTRODUCTION This section provides a general overview of the City’s structural organization and presents key budget factors through the City Manager’s Budget Message. The Budget Message outlines upcoming financial priorities and challenges for the City and discusses strategic plans guided by the City’s values and priorities. STRUCTURE, POLICIES, AND PROCEDURES This section displays the overall budgetary fund structure, the policies that direct fiscal decisions, and the procedures for the development and implementation of the annual budget. FINANCIAL SUMMARIES This section includes various schedules and reports that highlight major budget items such as revenues, expenditures, personnel, and capital outlay and improvement. DEPARTMENTAL BUDGETS This section details each budgetary unit and gives insight to its mission, description, and use of funds. CAPIAL OUTLAY AND IMPROVEMENT This section includes capital outlay and capital improvement projects for the City. APPENDICES This section includes several supporting documents that give readers a deeper understanding of the budget document. 19 BUDGET FUND STRUCTURE In a governmental agency, financial data is recorded and organized through the use of fund accounting. A fund is an independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created. Funds are established for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. The various funds are grouped within three broad fund types: governmental funds, proprietary funds, and fiduciary funds. The following section provides an overview description of these fund types. For a detailed description of all City funds, please see Appendix B. GOVERNMENTAL FUNDS The focus of the City’s governmental funds is to provide information on near-term inflows, outflows and balances of spendable resources. This information is useful in assessing the City’s financing requirements. The City classifies governmental funds into four categories: General Budget Fund Structure Governmental Funds General Fund Special Revenue Funds Capital Project Funds Debt Service Funds Proprietary Funds Enterprise Funds Internal Service Funds Fiduciary Funds RDA Successor Agency Funds 20 Fund, Special Revenue Funds, Capital Project Funds, and Debt Service Funds. •The General Fund is the City’s primary operating fund. It accounts for all financial resources of the government, except those required to be accounted for in another fund. The General Fund is generally used to account for functions of the City that are principally supported by taxes and intergovernmental revenues. •Special Revenue Funds are used to account for revenues that are legally restricted to expenditures for particular purposes. •Capital Project Funds are used to account for the acquisition, construction and improvements to major capital facilities. •Debt Service Funds are used to account for the accumulation of resources for, and the payment of, general long-term debt principal, interest and related costs. PROPRIETARY FUNDS Proprietary Funds are used to account for the total costs of governmental facilities and services operated in a manner similar to private enterprises. These programs are entirely or predominantly self-supporting. The City maintains two different types of proprietary funds, enterprise and internal service funds. •Enterprise Funds are used to report business-type activities and accounts for the City’s Water, Light, Sewer/Wastewater, and Refuse Contract Utilities. •Internal Service Funds are an accounting device used to accumulate and allocate costs internally among the City’s various functions. The City uses these funds to account for its Consumer Services, Self-Insurance/Risk Management, Central Services, Equipment Replacement, and Information Technology Services activity. FIDUCIARY FUNDS Fiduciary Funds are used to account for resources held for the benefit of parties outside the government, and the City’s role is purely custodial. Fiduciary funds are not reflected in the government-wide financial statements because the resources of those funds are offset by a liability. The City uses these funds to account for Successor Agency of the former Redevelopment Agency. •Successor Agency Funds are used to account for property taxes that would have been redevelopment property tax increment had the Redevelopment Agency not been dissolved. The property taxes are distributed semi-annually by the County Auditor- Controller's Office and are used to pay enforceable obligations and Successor Agency administrative costs. This fund also accounts for all non-housing assets transferred from the dissolved Redevelopment Agency. DEPARTMENT/FUND RELATIONSHIP To better understand the relationship between department budgets and funds, please see the following schedule. 21 FUNDING SOURCE BY DEPARTMENT MATRIX Library General Fund Fund 10: General Fund Special Revenue Funds Fund 03: Measure R Fund 04: Measure M Fund 12: State Gasoline Tax Fund 13: Utility Mitigation Fund 14: Highway 39 Fund 15: Proposition A Fund 17: Proposition C Fund 18: CDBG Fund 21: Senior Nutrition Fund 24: Public Benefit Program Fund 26: Supplemental Law Enforcement Fund 27: Air Quality Improvement Fund 28: Grants and Seizure Fund 29: Fire Safety Fund 37: Rosedale CFD Maintenance Fund 39: AB939 Fees Fund 41: Employee Benefits Debt Service Funds Fund 63: Mountain Cove Fund 65: Rosedale Fund 71: Public Financing Authrority Enterprise Funds Fund 23: CA Climate Balancing Fund 32: Water Fund Fund 33: Electric Fund Fund 34: Sewer/Wasterwater Fund Fund 36: Refuse Fund Internal Services Funds Fund 31: Consumer Service Fund 42: Risk Management/Self Insurance Fund 48: IT Services Successor Agency Funds Fund 87: Successor Agency OPERATING DEPARTMENTS Administration Administative Services Information Technology Public Safety FU N D S Economic & Community Development Community Resources Public Works Light & Water 22 BUDGET PROCESS The City of Azusa strives to create a robust budget document that upholds its values and priorities, plans to solve city issues, and embraces the notion and practice of citizen participation. Therefore, the development of the budget process begins early in the prior fiscal year. The City’s fiscal year is from July 1 to June 30. SETTING PRIORITIES January The budget process begins in January with the preparation of the baseline budget. City officials analyze the needs of the organization and determine the necessary budgetary decision needed by evaluating prior year performance and following the City’s budgeting principles. The City is fully committed to: •Pursuing diversified revenue sources. The City will pursue revenue enhancement and new revenue opportunities that are consistent with community and City Council priorities. •Managing long-term liabilities. The City will proactively identify and monitor long-term financial liabilities, including unfunded pension and retiree medical obligations, and commits to taking proactive initiatives to address the City’s long-term financial sustainability. •Seeking efficiency and effectiveness. Staff will continuously explore various ways to improve efficiency and reduce costs. •Transparency. The City will conduct all business with transparency pursuant to applicable laws and regulations. The City will proactively pursue ways to make financial information publicly available, accessible, and easy to understand for all community members. SETTING PRIORITIES January DEVELOPMENT February-March INTERNAL REVIEW April COUNCIL AND PUBLIC REVIEW May APPROVAL & ADOPTION June 23 Once priorities are set, the Administrative Services Department begins to distribute budget preparation guidelines and forms to all departments. DEVELOPMENT February-March During the budget development stage, departments are tasked with creating a preliminary budget. Finance staff of the Administrative Services Department works closely with all City departments to review historical expenditure information, project personnel costs, and refine department goals, objectives, and performance measures. Finance prepares city-wide salary forecasts while the program department works on operating and capital budgets. Development of revenue forecasts entails Finance staff working closely with departments and tax consultants to forecast respective program revenues from various sources including tax assessments, development agreements, property leases, charge for services, utility sales, outside agency fees, special one-time government allocations (such as the funding from the American Rescue Plan Recovery allocation), special revenue allocations from other government agencies, reimbursement agreements, etc. Staff develops internal revenue forecasts based on historical data, agreements, and other benchmarks. Through comprehensive reviews and modeling, revenue forecasts are completed. Expenditure requests and revenue forecasts are compiled by department and major programs and submitted to Finance for preliminary review. Finance then prepares fund balance estimates to assess affordability of budget requests and determines if any adjustments or additional information is required prior to presenting budget summaries to the City Manager. INTERNAL REVIEW April Throughout the month of April, the City Manager and Director of Administrative Services meet with each Department Director to review their preliminary budget submissions. This cycle continues until all modifications are made and the City Manager feels confident the proposed budgets align with community needs and Council priorities. Once the City Manager approves the departmental budgets, there may still be some non-substantive changes by the Director of Administrative Services. Those changes, if any, will be incorporated in the budget packet presented to Council during the budget study session. COUNCIL AND PUBLIC REVIEW May The proposed budget document is made available online and in physical form at the City Library and the City Clerk’s Office to allow public review, input and participation. A Budget Study Session is normally scheduled in late May. This special Council meeting is designed for members of the Council and/or public to provide their input or ask questions on the proposed budget. Comments and input from the Budget Study Session are taken into consideration and implemented when appropriate prior to returning to City Council for final budget adoption. 24 APPROVAL AND ADOPTION June The proposed budget document, including any adjustments from the Budget Study Session, is taken to City Council for final approval. Council must legally adopt the City’s Annual Budget no later than June 30 of each year since the fiscal year always begins on July 1. After approval, final copies of the adopted budget are produced and made available online at www.AzusaCa.gov, at the Library, and at City Clerk’s Office. In addition to the finalized budget document, Finance also prepares a Budget in Brief document which provides a high-level summary of the adopted budget for public information. BUDGET CALENDAR January Setting Priorities. Budget instructions and materials distributed to Departments February-March Development. Departments prepare preliminary operating and capital budgets April Internal Review. Proposed Budget finalized between Departments and City Manager May Council and Public Review. Proposed budget to City Council and Community June Approval and Adoption. Final Budget adopted by City Council QUARTERLY AND MID-YEAR BUDGET REVIEW Quarterly, Finance staff reviews revenue and expenditure budget versus actual results for the General Fund, major special revenues funds, and internal service funds, and reports results to the City Council for review and file. In early February, staff conducts a comprehensive review of city- wide budget performance, identifies material revenue and expenditure variances, and reports to City Council to request approval for budget amendments. The mid-year budget review is an important check-in so staff can report to Council and the public any significant operational, development activity, regulatory, or legislative changes impacting the City’s financial forecasts since budget adoption. Mid-year review also plays a key role in development of the upcoming fiscal year budget. Upon Council review and approval of the recommended adjustments, if any, staff processes the modifications and creates a Revised Budget. ADJUSTMENTS TO THE BUDGET 25 During anytime in the fiscal year, the budget may be adjusted or amended in accordance with Azusa Municipal Code Section 2-450 and Budget Policy Resolution 2016-C9, or by Council authorization. The operating budget may be adjusted or amended in two different ways. After the budget has been approved, it can be changed either through budget reallocation of existing appropriations as transfers from one account to another in the same Fund or by budget amendments: Budget Adjustments involve reallocation of existing appropriations through the transfers of budget from one account to another account in the same Fund, resulting in no net change to the Fund’s overall budget. Budget Amendments are used to increase or decrease either program revenues or appropriations. Amendments result in a net increase or decrease in a Fund’s overall budget. 26 FINANCIAL POLICIES The City’s budget development is shaped by several financial and operational policies. These policies promote and ensure organizational continuity, consistency, transparency, and responsibility from year to year. This section identifies some of the major short and long-term planning documents, financial and operational policies, and fiscal management tolls that guides the City of Azusa in its decision making. Below is a summary of the City of Azusa’s financial policies. Following the summary is a clear explanation of each of the financial policies in details. SUMMARY OF FINANCIAL POLICIES: •Long-Term Fiscal Sustainability Policy – Approved by Council via Resolution No. 2016-C12 on 1/16/2016 •Budget Policy – Approved by Council via Resolution 2016-C9 on 1/19/2016 •General Fund Reserve Policy – Initially approved by Council via Resolution No. 2015-C18 on 4/20/2015 and updated most recently by Council through Resolution No. 2021-C29 on 6/21/2021. •Gann Appropriation Limit – This is an internal finance policy. Pursuant to State Law, the City of Azusa adopts an Annual Appropriation Limit. The City complies with this law by preparing the annual appropriation limit annually for Council review and approval. The most recent resolution for the Gann Appropriation Limit was approved and adopted by Council on June 21, 2021 for Fiscal Year 2021-22. Council adopted Resolution No. 2021- C31 and approving the City’s Annual Appropriation Limit in the amount of $378,549,999 for FY2012-22. •Debt Management Policy – Approved by Council via Resolution No. 2016-C10 on 1/19/2016 •Revenue Policy – This is an internal finance policy established for revenue management •Basis of accounting and budgeting Policy – This is an internal finance policy established to ensure both the Annual Budget and Annual Comprehensive Annual Financial Report (ACFR) are compiled and presented using the modified accrual basis of accounting. FINANCIAL MANAGEMENT POLICY The City will focus on continued prudent fiscal management, creditworthiness, and provide funding stability for core services and infrastructure funded through the General Fund. LONG-TERM FISCAL SUSTAINABILITY POLICY In January 2016, the City approved Resolution No. 2016-C12 which outlined the Long-Term Fiscal Sustainability Policy to assist City leaders in making prudent and informed financial decisions. The City has a Long-Term Fiscal Sustainability policy including a long-term financial plan to forecast revenues, expenditures, and financial position at least the five years into the future to 27 actively monitor the City’s financial environment and fiscal conditions and take any corrective actions to address and resolve any fiscal risks proactively before it becomes too serious. The long-term financial plan should incorporate the following elements as relevant and appropriate: • An analysis of the City’s environment in order to anticipate changes that could impact the City’s service and/or financial objectives. • Revenue and expenditure projections, including the financial sustainability of current service levels over a multi-year period. • An analysis of the affordability of anticipated service expansions or investments in new assets • Compliance with existing City fiscal policies BUDGET POLICY The City’s policy is to maintain a balanced budget specifically referring to the total City’s appropriations should not exceed the available resources and revenues received to cover these expenditures. Maintaining a balanced budget will enable the city to operate based on a managed plan and not be reactive to one-time expenditures without appropriate analysis. The City’s policy is to adopt an annual structurally balanced budget at an individual fund level. The City maintains three primary types of funds: operating, capital project, and other special revenue funds. The City will maintain a financial records management information system capable of tracking revenues and expenditures by line item, by source, by fund, by department or any other format deemed necessary or desirable. GENERAL FUND RESERVES POLICY The General Fund Reserves act as an “emergency fund” for the City. This is money that is set aside and can only be used for the specified purpose. The General Fund Reserves are split into four categories: • Budget Stabilization & Catastrophic Event – The City will maintain a General Fund reserve that is equivalent at least 25% or $13 million of the General Fund Operating Budget. The City will strive to reduce the risk of financial impacts resulting from natural disasters, catastrophic events, and respond effectively to changing economic environment including prolonged downturns in local, state, or national economy. • Capital Assets & Infrastructure Replacement Reserve – The City will maintain a Capital Assets & Infrastructure Replacement Reserve of at least $2 million in the event the City has a need for capital and infrastructure improvements such as facilities, IT upgrades, fleet operations, etc. • Insurance Reserve - The City will maintain an Insurance Reserve of at least $2.5 million to mitigate any unforeseen liabilities and to strengthen the City’s financial position. • Retiree Benefits - The City will implement a program to address unfunded retirement liabilities and annual contributions of up to $2 million or appropriate levels as recommended by plan consultant and policy direction from City Council. 28 GANN APPROPRIATION LIMIT POLICY In 1980, California voters adopted Article XIIIB of the California State Constitution, commonly referred to as the Gann Initiative or Gann Appropriations Limit, placing limits on the amount of tax proceeds that state and local agencies can appropriate each year. The City’s limit is adjusted each year for inflation, population, and other factors. On June 5, 1990, Proposition 111 was voted into California Law. Pursuant to State Law, each local government including the City of Azusa must adopt an Annual Appropriation Limit. This is an internal finance policy and complies with this law by preparing the annual appropriation limit annually for Council review and approval. The most recent resolution for the Gann Appropriation Limit was approved and adopted by Council on June 21, 2021 for Fiscal Year 2021-22. Council adopted Resolution No. 2021-C31 and approving the City’s Annual Appropriation Limit in the amount of $378,549,999 for FY2012-22. DEBT MANAGEMENT The City of Azusa Debt Policy, updated January 19, 2016 per Resolution 2016-C-10 states that the cumulative annual debt service of all bond issues supported by the General Fund is restricted to no more than five percent of annual General Fund Revenue. Bond issues supported by Enterprise Funds should maintain a minimum ratio of net operating income to annual debt service that the Finance Director (now Administrative Services Director) and the Utility Director conclude is beneficial to the City. The City Manager may take necessary actions to keep expenditures from exceeding revenues, including but not limited to establishing a budget freeze, postponing hiring of approved positions, implement layoffs and/or reduced workweek. REVENUE POLICY The City will maintain a stable and diverse revenue program to minimize the disruption of City Services from the short term fluctuation of any one revenue sources. The City will actively monitor all City revenues and ensure the City’s various revenue sources and agreements are enforced effectively and collected in a timely manner. The City will pursue new revenue sources and enhancements that are consistent with the community and City Council priorities. CAPITAL ASSETS POLICY Capital assets, which include property, plant, equipment, and infrastructure assets (e.g. roads, bridges, sidewalks, and similar items), are reported in the applicable governmental or business- type activities columns in the government-wide financial statements. Capital assets are defined by the City as assets with an initial, individual cost of more than $5,000 (amount not rounded), and an estimated useful life in excess of two years. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at acquisition value at the date of donation. Property, plant, and equipment of the primary government, as well as the component units, are depreciated using the straight-line method over the following estimated useful lives: 29 Land Improvements 20 years Buildings and Improvements 30– 50 years Machinery and Equipment 8 – 30 years Automobiles and Trucks 5 – 15 years Infrastructure 30–65 years BASIS OF ACCOUNTING AND BUDGETING The modified accrual basis of accounting is used by all General, Special Revenue, Debt Service, and Capital Projects Funds. This means that revenues are recognized when they become both measurable and available. The accrual basis of accounting is utilized by all Enterprise and Internal Service Funds. This means that revenues are recorded when earned and that expenses are recorded at the time liabilities are incurred. The City’s basis of budgeting is consistent with accounting principles generally accepted in the United States of America and with the City’s financial statements as presented in the Annual Comprehensive Annual Financial Report (ACFR). 30 FINANCIAL SUMMARIES FY 2021/22 Adopted Budget CITY OF AZUSA 31 CITY OF AZUSA FY 2021-22 Summary of Changes to Fund Balances Estimated Adopted Adopted Adopted Adopted Adopted Estimated Adopted Adopted Estimated Fund Balance Revenues Transfers In Expenses Transfers Out Surplus/(Deficit) Fund Balance CIP Surplus/(Deficit) Fund Balance Fund 6/30/2021 FY 2021-22 FY 2021-22 FY 2021-22 FY 2021-22 FY 2021-22 6/30/2022 FY 2021-22 6/30/2022 6/30/2022 General Fund General Fund 29,715,635$ 50,550,731$ 1,656,385$ 43,248,871$ 7,197,365$ 1,760,880$ 31,476,514$ -$ 1,760,880 31,476,514 Equipment Replacement (305,307) - - 881,208 - (881,208) (1,186,515) 701,368 (1,582,576) (1,887,883) Total General Fund 29,410,328 50,550,731 1,656,385 44,130,079 7,197,365 879,672 30,289,999 701,368 178,304 29,588,631 Special Revenue Funds Measure R (571,861) 695,708 - 363,429 - 332,279 (239,583) - 332,279 (239,583) Measure M 1,330,638 722,039 - - - 722,039 2,052,677 40,000 682,039 2,012,677 Measure X (SB1)154,560 963,945 - - - 963,945 1,118,505 - 963,945 1,118,505 LA County-MTA/TDA 38,929 36,378 - - - 36,378 75,307 - 36,378 75,307 State Gas Tax 58,356 1,188,842 - 1,800,510 - (611,668) (553,312) - (611,668) (553,312) Utility Mitigation 1,473,251 - 800,000 200,000 - 600,000 2,073,251 360,000 240,000 1,713,251 Hwy. 39 Maint.1,632,546 20,000 - - - 20,000 1,652,546 - 20,000 1,652,546 Transit - Proposition 'A'2,711,298 1,173,318 - 1,029,245 - 144,073 2,855,371 800,000 (655,927) 2,055,371 Transit - Proposition 'C'2,889,578 947,511 - 589,470 - 358,041 3,247,619 1,110,000 (751,959) 2,137,619 CDBG (76,253) 406,969 - 507,589 - (100,620) (176,873) - (100,620) (176,873) Measure W-Safe Clean Water Program 160,000 606,108 - 448,178 - 157,930 317,930 - 157,930 317,930 Senior Nutrition 131,266 398,612 66,337 464,949 - - 131,266 - - 131,266 Public Benefit Program 818,503 1,069,810 - 1,506,145 - (436,335) 382,168 400,000 (836,335) (17,832) Supplemental Law Enforcement 628,831 183,000 - 510,705 - (327,705) 301,126 - (327,705) 301,126 Air Quality Improvement 295,969 67,450 - 160,393 - (92,943) 203,026 - (92,943) 203,026 Grants and Seizure 2,240,933 183,000 - 903,811 - (720,811) 1,520,122 660,111 (1,380,922) 860,011 Rosedale CFD Maintenance (Monoriva Nursery)143,292 707,300 - 454,819 320,645 (68,164) 75,128 (68,164) 75,128 AB939 Fees 274,259 227,000 - 246,360 - (19,360) 254,899 40,000 (59,360) 214,899 Employee Benefits 629,786 - 965,290 965,290 - - 629,786 - - 629,786 Measure A - Park Funds - 150,000 - -- - Public Safety CFD 16,695 59,404 - 3,000 - 56,404 73,099 - 56,404 73,099 Fire Safety Contract 130,290 - 6,424,309 6,424,309 - - 130,290 - - 130,290 Total Special Revenue Funds 15,110,867 9,806,393 8,255,936 16,578,202 320,645 1,013,481 16,124,349 3,410,111 (2,396,630) 12,714,238 Capital Projects Funds Rosedale Contribution Fund 461,766 - - - - - 461,766 - - 461,766 Rosedale Traffic Mitigation 534,225 - - - - - 534,225 - - 534,225 Transportation (LACMTA)(125,334) - - - - - (125,334) - - (125,334) Park In-Lieu 161,843 11,000 - - - 11,000 172,843 20,000 (9,000) 152,843 Public Works Endowment 88,058 1,000 - - - 1,000 89,058 75,000 (74,000) 14,058 Total Capital Project Funds 1,120,560 12,000 - - - 12,000 1,132,560 95,000 (83,000) 166,900 Debt Service Funds Mountain Cove 345,503 615,613 - 693,719 - (78,106) 267,397 - (78,106) 267,397 Rosedale IA1 12,577,552 2,544,833 - 2,185,270 - 359,563 12,937,116 - 359,563 12,937,116 Rosedale IA2 1,082,934 1,416,776 - 1,093,695 - 323,081 1,406,015 - 323,081 1,406,015 Public Financing Authority 535,315 - - - - - 535,315 - - 535,315 Total Debt Service Funds 14,541,304 4,577,223 - 3,972,684 - 604,539 15,145,843 - 604,539 14,610,528 Enterprise Funds CA Climate Balancing 1,833,097 700,000 - 2,000,000 - (1,300,000) 533,097 200,000 (1,500,000) 333,097 Water 13,773,604 27,159,302 - 26,080,028 526,635 552,638 14,326,242 300,000 252,638 14,026,242 Light 22,712,587 37,674,871 - 41,192,758 350,055 (3,867,942) 18,844,645 300,000 (4,167,942) 18,544,645 Sewer 5,636,385 3,248,928 - 2,636,162 91,000 521,766 6,158,151 - 521,766 6,158,151 Refuse (419,798) 5,523,335 - 4,604,000 989,000 (69,665) (489,463) - (69,665) (489,463) Total Enterprise Funds 43,535,874 74,306,435 - 76,512,948 1,956,690 (4,163,203) 39,372,672 800,000 (4,963,203) 38,572,672 Internal Service Funds Consumer Service (5,267,624) 7,087,819 157,335 6,650,199 594,956 - (5,267,624) - - (5,267,624) Risk Management/Self Insurance (7,313,563) 3,346,377 - 4,659,308 - (1,312,931) (8,626,494) - (1,312,931) (8,626,494) Central Services 26,555 - - - - - 26,555 - - 26,555 IT Services (2,436,067) 2,184,031 - 2,180,231 - 3,800 (2,432,267) - 3,800 (2,432,267) Total Internal Service Funds (14,990,699) 12,618,227 157,335 13,489,738 594,956 (1,309,131) (16,299,830) - (1,309,131) (16,299,830) Successor Agency Funds (33,049,399) 3,946,365 - 4,235,452 - (289,087) (33,338,486) - (289,087) (33,338,486) Sub-Total All Funds 55,678,835 155,817,375 10,069,656 158,919,102 10,069,656 (3,101,727) 52,577,108 5,006,479 (8,108,206) 47,570,629 Less: Internal Service 14,990,699 (12,618,227) (157,335) (13,489,738) (594,956) 1,309,131 16,299,830 - 1,309,131 16,299,830 Net Total All City Funds 70,669,534$ 143,199,148$ 9,912,321$ 145,429,365$ 9,474,700$ (1,792,596)$ 68,876,938$ 5,006,479$ (6,799,075)$ 63,870,459$ Fund balances with change greater than 10% -The Special Revenue Fund balance decreased more than 10% or $3.41 million primarily due to the anticipated CIP projects for FY2021-22 including $1.1 million in pavement rehabilitation, $800K in Bus Stop Improvements, $300K in Facilitates LED Replacements, etc. -The Light Fund balanced decreased primarily due to the completion of carry-forward projects from last fiscal year 32 GENERAL FUND REVENUES Adopted General Fund Revenues – By Source Fiscal Year 2021/22 Property Tax 25.1% Sales Tax 12.6% Utility User Tax 6.3% Other Taxes 28.9% License & Permit 5.5% Fines & Penalties 2.1% Money & Property Use 4.8% Cost Reimbursements 0.2% Charges for Services 10.6% Miscellaneous 0.7% Transfers In 3.2% Sales Tax $6.6 M Utility User Tax $3.3 M Other Taxes $15.1 M License & Permit $2.9 M Property Tax $13.1 M Fines & Penalties $1.1 M Money & Property Use $2.5 M General Fund Revenues $52.2 M Cost Reimbursements $0.1 M Charges for Services $5.5 M Miscellaneous $0.3 M Transfers In $1.7 M 33 ALL FUNDS REVENUES Adopted All Funds Revenues – By Source Fiscal Year 2021/22 General 31.4% Internal Services 7.7%Special Revenue 10.9%Debt Service 2.8% Enterprise 44.8% Successor Agency 2.4% Internal Services $12.8 M Special Revenue $18.0 M Debt Service $4.6 M Enterprise $74.3 M General $52.2 M Successor Agency $4.0 M All Funds Revenues $165.9 M 34 Fund ORGANIZATION KEY OBJECT ACTUAL FY 2018-19 ACTUAL FY 2019-20 REVISED BUDGET FY 2020-21 YEAR END ESTIMATE FY 2020-21 ADOPTED FY 2021-22 VARIANCE 10-Property Tax 1090000000 4001 - Prop Tax Sec-Current 5,141,739 5,503,973 5,255,028 5,177,368 5,680,820 425,792 1090000000 4002 - Prop Tax in-lieu of VLF 5,708,006 6,153,353 5,899,650 5,807,165 6,373,092 473,442 1090000000 4010 - Homeowner's Exemption 27,422 27,033 18,000 27,000 25,000 7,000 1090000000 4020 - Prop Tax/Prior Year (78,292) (70,488) (64,000) (64,000) (64,000) - 1090000000 4022 - Prop Tax/Supplemental Roll 109,307 75,768 45,000 75,000 70,000 25,000 1090000000 4040 - Prop Tax/Penalty & Interest 13,739 19,724 9,000 25,000 20,000 11,000 1090000000 4050 - Prop Tax/Redemption 21,751 63,509 36,000 36,000 36,000 - 1090000000 4090 - RDA Statutory Payment & Property Tax 479,274 616,965 988,750 988,752 988,750 - 1090000000 4099 - Property Tax/Other 2,480 66 - - - - 10-Property Tax Total 11,425,426 12,389,903 12,187,428 12,072,285 13,129,662 942,234 10-Taxes/Non Property 1090000000 4101 - Taxes/General Sales & Use 6,296,359 6,732,710 5,848,710 6,617,091 6,560,692 711,982 1090000950 4101 - Taxes/General Sales & Use - 65,247 30,000 8,033 - (30,000) 1090000000 4108 - Transaction Use Tax - - 4,124,202 5,079,000 4,963,750 839,548 1090000000 4103 - Utility User Tax 3,152,196 3,122,489 3,323,341 3,328,055 3,259,463 (63,878) 1020310000 4104 - Public Safety Aug Fund 339,301 330,180 302,044 332,415 350,454 48,410 1035630000 4105 - Taxes/Transient Occupancy 869,899 765,096 600,000 600,000 671,000 71,000 1090000000 4106 - In lieu UUT-APU 103,365 98,414 110,000 65,000 100,000 (10,000) 1035630000 4112 - Taxes/Hazardous Waste 537,036 530,620 735,000 772,125 978,025 243,025 1090000000 4116 - Taxes/Admission/APU Tix 8,511 - 7,500 - - (7,500) 1035630000 4120 - Taxes/Land Excavation 671,310 627,665 715,000 715,000 807,000 92,000 1090000000 4125 - Taxes/Transfer 297,177 130,250 100,000 140,000 140,000 40,000 1020310000 4143 - Franchise/Towing 30,427 116,023 32,000 45,000 45,000 13,000 1090000000 4145 - Franchise/Cable TV 411,797 367,898 296,000 296,000 296,000 - 1090000000 4146 - Franchise/Electric 73,068 46,443 46,440 45,411 45,411 (1,029) 1090000000 4147 - Franchise/Gas 103,516 85,306 80,000 80,000 80,000 - 1090000000 4150 - Franchise/L&W Utility 2%1,213,965 1,225,828 1,351,185 1,154,327 1,249,188 (101,997) 1090000000 4155 - Franchise/L&W Utility In-Lieu 8%2,902,984 2,863,796 3,194,395 2,502,908 2,708,113 (486,282) 1035630000 4159 - Franchise/Landfill 1,269,642 1,305,983 1,400,000 1,400,000 1,400,000 - 1035630000 4160 - Franchise/Landfill/Expansion 195,116 208,861 250,000 250,000 329,000 79,000 1035630000 4161 - Host Fee - Materials Recovery Facility 667,189 667,022 650,000 650,000 680,000 30,000 1090000000 4195 - APU TEFRA 214,652 218,945 223,324 223,324 227,791 4,467 1090000000 4196 - In-lieu sales tax TRIAD Fitness 20,000 20,000 20,000 20,000 20,000 - 10-Taxes/Non Property Total 19,377,509 19,528,777 23,439,141 24,323,689 24,910,888 1,471,747 10-License & Permit 1035630000 4110 - Taxes/Business License 2,068,107 2,067,693 1,700,000 1,800,000 1,900,000 200,000 1035630001 4110 - Taxes/Business License - 2,888 - - - - 1035620000 4201 - Permits/Building 594,830 370,458 450,000 450,000 500,000 50,000 1035620000 4205 - Permits/Plumbing 59,045 38,921 35,000 35,000 35,000 - 1035620000 4210 - Permits/Electrical 53,958 58,178 45,000 45,000 45,000 - 1035620000 4216 - Permits/Mechanical 34,562 30,406 25,000 25,000 25,000 - 1035620000 4223 - Permits/Bldg/Occupancy 5,929 4,263 6,000 6,000 6,000 - 1035620000 4224 - Permits/Bldg/Other 15,073 10,454 5,800 7,500 6,000 200 1055651000 4237 - Permits/Public Works 216,526 138,014 100,000 145,000 110,000 10,000 1020333000 4240 - Licenses/Animal 95,705 79,699 80,000 62,000 80,000 - 1035611000 4245 - Permits/Conditional Use 46,771 11,551 15,000 5,000 5,000 (10,000) 1035643000 4302 - Admin Fines 43,839 44,528 30,000 30,000 30,000 - 1035643000 4320 - Abandoned&Vacant Prop Registrat 2,500 5,000 - - - - 1035643000 4760 - Foreclosed/Abandoned Property 20,875 6,250 10,000 8,500 8,500 (1,500) 1035611001 4764 - Tech Enhancement Fee 24,209 52,349 10,000 10,000 10,000 - 1035620002 4764 - Tech Enhancement Fee 30,430 78,146 15,000 35,000 30,000 15,000 1055651002 4764 - Tech Enhancement Fee 5,341 8,362 1,000 - 5,000 4,000 1035611000 4765 - General Plan Fee 8,752 23,165 15,000 15,000 15,000 - 1035620000 4765 - General Plan Fee 20,489 20,930 25,000 35,000 25,000 - 1055651000 4765 - General Plan Fee - - 100 - - (100) 1035620000 4766 - Temporary Certificate of Occupancy Fee 450 1,350 1,000 2,500 1,500 500 1035620000 4768 - Event Permit 235 1,165 2,000 550 1,000 (1,000) 1090000000 4769 - Vehicle License Fees-State of Cal 23,978 40,611 22,000 42,792 40,000 18,000 10-License & Permit Total 3,372,033 3,095,889 2,592,900 2,759,842 2,878,000 285,100 10-Fines & Penalties 1020310000 4301 - Fines/Motor Vehicle 593 1,480 1,000 - 1,000 - 1020310000 4303 - Evidence Forfeiture 1,277 16,606 1,000 16,000 16,000 15,000 1020310000 4305 - Fines/Court/Other 63,670 31,319 20,000 26,000 30,000 10,000 1030511000 4310 - Fees/Library 10,650 7,633 200 1,000 5,000 4,800 1035630000 4315 - Penalties 23,846 92,738 25,000 45,000 30,000 5,000 1035630001 4315 - Penalties 797 30 - 2,900 1,000 1,000 1090000000 4315 - Penalties 632,265 576,930 184,980 300,000 500,000 315,020 1020310000 4318 - Alarm Registration 47,257 56,714 52,000 30,000 35,000 (17,000) 1045820000 4850 - Charges/NSF Checks 5,798 5,066 5,500 1,500 1,500 (4,000) 1020310000 5105 - Parking Enforcement 620,666 550,213 475,000 500,000 500,000 25,000 10-Fines & Penalties Total 1,406,818 1,338,728 764,680 922,400 1,119,500 354,820 STATEMENT OF REVENUES BY FUND 35 Fund ORGANIZATION KEY OBJECT ACTUAL FY 2018-19 ACTUAL FY 2019-20 REVISED BUDGET FY 2020-21 YEAR END ESTIMATE FY 2020-21 ADOPTED FY 2021-22 VARIANCE STATEMENT OF REVENUES BY FUND 10-Money & Property Use 1025550000 4401 - Rent/Woman's Club 13,780 5,175 - - - - 1025410000 4405 - Rents/Recreation Facility 109,178 65,352 - - - - 1025410100 4405 - Rents/Recreation Facility 15,327 11,794 5,000 5,000 5,000 - 1090000000 4406 - Water Rights 1,760,004 1,875,000 1,929,160 1,929,160 1,915,898 (13,262) 1030511000 4410 - Rents/Library 75 240 300 - 100 (200) 1015210000 4412 - Rent/Building 1,000 1,050 1,200 - 1,200 - 1035645000 4412 - Rent/Building - - - - 91,907 91,907 1090000000 4412 - Rent/Building 901 601 900 20,000 18,000 17,100 1025543000 4412 - Rent/Building 1,445 4,085 5,000 - - (5,000) 0600000000 4435 - Interest Income 9,557 8,052 8,500 7,500 7,500 (1,000) 0700000000 4435 - Interest Income 7,575 9,299 9,775 8,000 8,000 (1,775) 1045820000 4435 - Interest Income 1,006,418 488,652 400,000 350,000 350,000 (50,000) 1090000000 4848 - Lease/Cell Tower Site 111,398 115,330 115,795 115,795 115,795 - 10-Money & Property Use Total 3,036,657 2,584,631 2,475,630 2,435,455 2,513,400 37,770 10-Intergovernmental Revenues 1010130000 4540 - CA State Grants-Census 15,000 - - - - - 10-Intergovernmental Revenues Total 15,000 - - - - - 10-Cost Reimbursements 1055666000 4601 - Reimbursements/Damage1,201 - - - - - 1090000000 4601 - Reimbursements/Damage33,519 - - - - 1055666000 4699 - Reimbursements/Other 2,476 2,039 - - - - 1035630000 4602 - Reimb/Court Costs 3,888 501 500 - - (500) 1035643000 4602 - Reimb/Court Costs 12,871 29,842 11,000 7,000 11,000 - 1030511000 4615 - Reimb/Lost & Paid Matls 3,178 1,958 3,000 500 1,500 (1,500) 1020310000 4620 - Reimb/State of California 412 - 400 400 400 - 1035620000 4620 - Reimb/State of California 2,159 1,077 700 - - (700) 1090000000 4620 - Reimb/State of California 55,053 58,147 - - - - 1020310000 4625 - Reimb/Police 354,530 339,914 200,000 18,000 90,550 (109,450) 1015210000 4630 - Reimb/County 48 - 36 36 36 - 1090000000 4645 - Reimb/Redevelopment Agency 351,615 334,741 863,590 882,180 - (863,590) 1020310000 4680- Reimb/Prop 69 630 90 - 60 60 60 1015210000 4699 - Reimbursements/Other 2,143 1,721 1,200 1,200 1,200 - 1025420000 4699 - Reimbursements/Other 6,074 2,148 - - - - 1020310000 4699 - Reimbursements/Other 110,348 1,760 5,000 1,600 2,000 (3,000) 1090000000 4699 - Reimbursements/Other 14,435 39,381 20,000 10,000 20,000 - 10-Cost Reimbursements Total 921,059 846,837 1,105,426 920,976 126,746 (978,680) 10-Charges for Services 1015210000 4311 - Fees-Subpoena 335 - 100 290 275 175 1020310000 4702 - Fees/Police User 18,732 13,433 15,000 11,000 12,000 (3,000) 1020310000 4703 - Fees/Oper Fees 64,819 31,166 30,000 6,000 10,000 (20,000) 1035611000 4703 - Fees/Oper Fees 184 - 200 100 100 (100) 1035630000 4719 - Fees/Rental Housing Inspection (897) - - - - - 1035630000 4737 - Building Administrative Fee (92) - - - - - 1035630001 4703 - Fees/Oper Fees 16 (16) - - - - 1035620000 4703 - Fees/Oper Fees (79) - 79 - - (79) 1035620001 4703 - Fees/Oper Fees 17,174 14,972 10,000 12,000 10,000 - 1035620000 4704 - Fees/Plan Checking 507,803 269,942 450,000 650,000 327,000 (123,000) 1035611000 4707 - Fees/Variances 17,373 1,524 12,000 - - (12,000) 1055651000 4708 - Fees/Engineering Inspection 656 - - - 1035611000 4709 - Fees/Environmental 23,048 12,776 10,000 13,000 10,000 - 1035611001 4709 - Fees/Environmental 339 (339) - - - - 1015210000 4710 - Fees/File & Cert/Political - 200 - - - - 1035611000 4711 - Fees/Tentative Maps 8,346 8,671 9,000 - - (9,000) 1035643000 4715 - Fees/Public Nuisance Abatement - 55 100 6,700 100 - 1035643000 4717 - Fees/Real Property Records 71,609 71,948 55,000 80,000 65,000 10,000 1035643000 4719 - Fees/Rental Housing Inspection 70,829 49,544 50,000 75,000 50,000 - 1025543000 4721 - Fees/Cleaning 1,119 1,339 1,000 - - (1,000) 1025410000 4724 - Fees/Rec Class/General 102,053 66,237 10,000 10,000 10,000 - 1025410100 4724 - Fees/Rec Class/General 7,797 20,827 - - - - 1035611000 4725 - Precise Plans 301,264 203,892 180,000 180,000 180,000 - 1035611001 4725 - Precise Plans 5,916 (5,916) - - - - 1025410100 4726 - Fees/Rec Class/Swimming 33,793 19,979 - - - - 1025410000 4726 - Fees/Rec Class/Swimming 39,017 (259) 10,000 - - (10,000) 1025410000 4728 - Fees/Adult Sports 20,485 7,888 1,000 - - (1,000) 1025410000 4730 - Fees/Youth Sports 43,533 22,304 2,000 - - (2,000) 1025543000 4731 - Fees/Excursions 17,813 7,630 - - - - 1035611000 4734 - Fees/Advertising 2,494 3,050 - - - - 1015210000 4735 - Fees/Reprographics 95 129 - 50 100 100 1035620000 4737 - Building Administrative Fee 100,598 87,472 85,000 85,000 85,000 - 1035630000 4739 - License Administrative Fee 269,591 234,250 220,000 220,000 220,000 - 1035620000 4743 - Fees/Fire Plan Check 16,115 7,337 - - - - 1025420000 4744 - Community Maintenance Fee 138,079 138,710 143,270 143,270 143,270 - 1015210000 4745 - Fees/Notary Certification 690 465 - 15 100 100 1030511000 4745 - Fees/Notary Certification 435 285 500 100 500 - 1030511000 4746 - Fees/U.S. Passports 47,763 29,473 1,000 6,500 5,000 4,000 1090000000 4753 - Credit Card Fees 20,306 20,379 15,000 21,000 18,000 3,000 1020310000 4756 - Fees/Towing Impound Release 47,530 44,163 38,000 38,000 38,000 - 36 Fund ORGANIZATION KEY OBJECT ACTUAL FY 2018-19 ACTUAL FY 2019-20 REVISED BUDGET FY 2020-21 YEAR END ESTIMATE FY 2020-21 ADOPTED FY 2021-22 VARIANCE STATEMENT OF REVENUES BY FUND 1025420000 4757 - Fees/Tree Planting 1,255 984 1,200 - - (1,200) 1035630000 4759 - Fees/Lien Release 2,520 7,180 2,000 4,300 2,000 - 1035620000 4767 - Parking Lot Re-surface Inspection - - 200 - - (200) 1090000000 4795 - Administration/Interfund 2,103,577 2,188,633 3,064,656 3,064,656 4,344,600 1,279,944 10-Charges for Services Total 4,123,376 3,580,963 4,416,305 4,626,981 5,531,045 1,114,740 10-Miscellaneous Revenue 1025410000 4415 - Vending Machine Collection 931 1,176 950 - - (950) 1030511000 4415 - Vending Machine Collection 1,596 983 1,700 500 500 (1,200) 1030511000 4875 - Donations - 16 - - - - 1025543000 4793 - Fund Raising 522 - - - - - 1090000000 4805 - Sale/Scrap Metal 2,772 46,902 - 32,000 5,000 5,000 1090000000 4830 - Interest Income from Notes 100,990 100,990 100,990 100,990 100,990 - 1090000000 4861 - Bank Recon - Clearing - 1,299,105 - - - 1025410000 4875 - Donations 1,507 3,920 5,000 - - (5,000) 1025410100 4875 - Donations 3,433 - - - - - 1090000000 4535 - Government Allocation - - 613,134 613,134 - (613,134) 1090000000 4890 - Prior Year Rev/Recvd Curr Yr 13,630 - - - - - 1000000000 4891 - Gain/Loss/Retired Assets - 8,618 - - - - 1090000000 4898 - Administrative Fee 164,731 352,556 150,000 150,000 150,000 - 1045820000 4436 - Gain/Loss/Investment Sales 9,105 284,018 - - - - 1000000000 4899 - Miscellaneous Other (77) - - - - 1025420000 4899 - Miscellaneous Other 18,502 - 40,000 40,000 40,000 1030511000 4899 - Miscellaneous Other 554 - - - - - 1090000000 4899 - Miscellaneous Other 478,498 1,068,694 45,000 105,000 45,000 - 10-Miscellaneous Revenue Total 778,269 3,185,404 916,774 1,041,624 341,490 (575,284) 10-Transfers from Other Funds 1090000000 5940 - Transfers from Other Funds 1,412,340 1,497,450 1,548,097 1,548,097 1,656,385 108,288 10-Transfers from Other Funds Total 1,412,340 1,497,450 1,548,097 1,548,097 1,656,385 108,288 TOTAL - General Fund 45,868,488$ 48,048,583$ 49,446,381$ 50,651,349$ 52,207,116$ 2,760,735$ 03-Measure R-LA County 0300000000 4435 - Interest Income 59,816 34,733 40,000 26,050 26,050 (13,950) 0355000000 4101 - Taxes/General Sales & Use 621,677 598,467 672,914 672,914 623,858 (49,056) 0355000000 4435 - Interest Income 13,891 4,691 5,000 3,519 3,519 (1,481) 0380001651 4699 - Reimbursements/Other 1,043,445 56,374 - 42,281 42,281 42,281 03-Measure R-LA County Total 1,738,828 694,265 717,914 744,763 695,708 (22,206) 04-Measure M-LA County 0455651000 4101 - Taxes/General Sales & Use 699,738 674,100 762,558 762,558 707,039 (55,519) 0455651000 4435 - Interest Income 9,318 22,462 15,000 15,000 15,000 - 0455651480 5948 - Transfer-In-Matching Funds 13,637 - - - - - 04-Measure M-LA County Total 722,694 696,562 777,558 777,558 722,039 (55,519) 05-SB1 0555661000 4507 - SB1-Road Repair&Accountability Act of 2017 916,066 888,735 969,141 851,193 953,945 (15,196) 0555661000 4435 - Interest Income 6,864 17,443 10,000 10,000 10,000 - 05-SB1 Total 922,931 906,177 979,141 861,193 963,945 (15,196) 09-Transportation Development Act-Article 3 0900000001 4550 - TDA Bicycle and Pedestrian Funds - - 38,929 38,929 36,378 (2,551) 09-Trans Dev Act-Article 3 Total - - 38,929 38,929 36,378 (2,551) 12-Gas Tax 1255661000 4509 - Hwy User Tax/State/2103 223,217 353,822 454,906 320,099 382,668 (72,238) 1255661000 4510 - Hwy User Tax/State/2106 168,246 153,250 170,308 148,667 161,547 (8,761) 1255661000 4511 - Hwy User Tax/State/2107 344,684 330,512 352,107 327,787 357,518 5,411 1255661000 4512 - Hwy User Tax/State/2107.5 6,000 7,500 7,500 6,000 6,000 (1,500) 1255661000 4513 - Hwy User Tax/State/2105 274,079 261,752 294,932 258,481 281,109 (13,823) 1255661000 4514 - Hwy User Tax/State/Loan Repayment - 57,687 - - 1200000000 4699 - Reimbursements/Other 2,514 - - - - - 1255661000 4699 - Reimbursements/Other 7,420 2,332 - - - - 1200000000 4899 - Miscellaneous Other - (132) - - - - 1200000000 5940 - Transfers from Other Funds 96,593 - - - - 12-Gas Tax Total 1,122,753 1,166,723 1,279,753 1,061,034 1,188,842 (90,911) 13-Utility Mitigation Fund 1300000000 5940 - Transfers from Other Funds 602,788 1,249,742 800,000 800,000 800,000 - 13 Utility Mitigation Fund Total 602,788 1,249,742 800,000 800,000 800,000 - 14-Highway 39 Mitigation 1400000000 4435 - Interest Income 22,867 28,090 25,000 20,000 20,000 (5,000) 14 Highway 39 Mitigation Total 22,867 28,090 25,000 20,000 20,000 (5,000) 15-Prop A 1555521130 4101 - Taxes/General Sales & Use 999,027 963,348 1,081,561 1,081,561 1,002,818 (78,743) 1555521130 4435 - Interest Income 30,537 39,544 30,000 30,000 30,000 - 1555521130 4587 - County Dial-A-Ride Svc Fee 133,736 124,302 124,000 124,000 124,000 - 1555521130 4699 - Reimbursements/Other 844 42,896 44,500 12,000 12,000 (32,500) 37 Fund ORGANIZATION KEY OBJECT ACTUAL FY 2018-19 ACTUAL FY 2019-20 REVISED BUDGET FY 2020-21 YEAR END ESTIMATE FY 2020-21 ADOPTED FY 2021-22 VARIANCE STATEMENT OF REVENUES BY FUND 1555521130 4732 - Fees/Rider Fares 9,297 7,435 9,000 4,500 4,500 (4,500) 1555521130 4734 - Fees/Advertising 6,959 5,751 8,000 - - (8,000) 1500000000 4899 - Miscellaneous Other - (150) - - - - 1555521480 5948 - TRANSFER IN-MATCHING FUNDS 8,621 - - - - - 15 Prop A Total 1,189,021 1,183,126 1,297,061 1,252,061 1,173,318 (123,743) 16-Transportation fund 1600000000 4435 - Interest Income 2 - - - - - 1680000661 4560 - Federal Grant 162,604 - - - 16 Transportation fund Total 162,606 - - - - - 17-Prop C 1755521120 4101 - Taxes/General Sales & Use 828,665 799,099 897,127 897,127 831,811 (65,316) 1755521120 4435 - Interest Income 31,020 40,898 30,000 30,000 30,000 - 1780000501 4560 - Federal Grants 51,924 - - - - - 1755521301 4699 - Reimbursements/Other 89,371 83,280 72,000 82,800 82,800 10,800 1755521120 4699 - Reimbursements/Other 281 - - - - - 1755521120 4732 - Fees/Rider Fares 5,497 4,137 5,000 1,200 1,200 (3,800) 1755521250 4733 - Bus Pass Sales 5,407 3,333 5,700 200 200 (5,500) 1755521250 4754 - Metrolink Pass Sales 5,377 4,065 6,800 1,500 1,500 (5,300) 1700000000 4899 - Miscellaneous Other - (70) - - - - 17 Prop C Total 1,017,542 934,742 1,016,627 1,012,827 947,511 (69,116) 18-CDBG 1835910000 4579 - Federal Govt Allocations 700,474 335,332 411,079 411,079 406,969 (4,110) 1835910000 4580 - L.A. County Grants - - 78,825 35,441 - (78,825) 18 CDBG Total 700,474 335,332 489,904 446,520 406,969 (82,935) 19-Park-in-Lieu/Quimby 1925420000 4225 - Quimby Act Collections 6,150 44,850 35,000 15,000 10,000 (25,000) 1925420000 4435 - Interest Income 1,377 2,277 1,000 1,000 1,000 - 19 Park-in-Lieu/Quimby Total 7,527 47,127 36,000 16,000 11,000 (25,000) 20-Measure W-LA County-Safe Clean Water Program 2000000000 4100 - Parcel Tax - - 620,000 606,108 606,108 (13,892) 20 Measure W-LA County Total - - 620,000 606,108 606,108 (13,892) 21-Senior Nutrition 2125541001 4565 - Area Agency on Aging Grant 118,611 134,702 188,000 205,000 188,000 - 2125541002 4565 - Area Agency on Aging Grant 34,437 57,647 124,000 124,000 124,000 - 2125541003 4565 - Area Agency on Aging Grant 1,000 601 1,170 1,000 1,170 - 2125541001 4570 - USDA Grant (Sr Nutrition)2,540 4,984 7,300 65,000 7,300 - 2125541002 4570 - USDA Grant (Sr Nutrition)1,184 1,338 2,900 5,900 2,900 - 2125541000 4875 - Donations 7,921 12,559 2,465 - 2,465 - 2125541001 4875 - Donations 10,093 8,955 13,678 - 13,678 - 2125541002 4875 - Donations 8,075 8,687 10,619 5,200 10,619 - 2125541001 4880 - Donations-in Kind 29,760 32,000 32,000 32,000 32,000 - 2125541002 4880 - Donations-in Kind 14,880 13,321 16,000 16,000 16,000 - 2125541003 4880 - Donations-in Kind - - 480 - 480 - 2125541000 5940 - Transfers from Other Funds 218,212 146,068 69,023 69,023 105,435 36,412 2125541000 5948 - Transfer In-Matching Funds (18,508) (29,352) - - - - 2125541001 5948 - Transfer In-Matching Funds 13,314 31,773 (36,799) (36,799) 4,693 41,492 2125541002 5948 - Transfer In-Matching Funds 5,036 13,910 (32,265) (32,265) (53,927) (21,662) 2125541003 5948 - Transfer In-Matching Funds 158 240 9,603 9,603 10,136 533 21 Senior Nutrition Total 446,712 437,433 408,174 463,662 464,949 56,775 23-Climate Change Program 2340770555 4450 - Program Income 1,610,982 2,009,995 1,800,000 1,190,919 700,000 (1,100,000) 23 Climate Change Program Total 1,610,982 2,009,995 1,800,000 1,190,919 700,000 (1,100,000) 24-Public Benefit Program 2400000000 4435 - Interest Income 16,070 20,346 15,000 15,000 15,000 - 2440739080 4727 - AB1890 Pub Ben Progs 1,007,146 1,001,558 1,054,810 1,025,918 1,054,810 - 24 Public Benefit Program Total 1,023,216 1,021,904 1,069,810 1,040,918 1,069,810 - 26-Supplemental Law Enforcement 2620310000 4435 - Interest Income 6,750 10,430 3,000 3,000 3,000 - 2620310000 4540 - CA State Grants 148,746 171,520 110,000 180,000 180,000 70,000 26 Supplemental Law Enforcement Total 155,496 181,950 113,000 183,000 183,000 70,000 27-AQMD 2755523000 4435 - Interest Income 2,636 3,775 2,500 2,500 2,500 - 2755523000 4595 - AQMD Fees (AB2766)64,793 48,879 65,800 65,800 64,950 (850) 2755523250 4754 - Metrolink Pass Sales - 1,313 - - - - 2755523000 4754 - Metrolink Pass Sales 2,037 - 1,500 - - (1,500) 27 AQMD Total 69,466 53,966 69,800 68,300 67,450 (2,350) 28-Grants and Seizures 1030900001 4599 - Grants/Other-Mea H-Homeless - - 37,000 - - (37,000) 1030900001 4620 - Reimbursement-State of California - - - 58,076 - - 38 Fund ORGANIZATION KEY OBJECT ACTUAL FY 2018-19 ACTUAL FY 2019-20 REVISED BUDGET FY 2020-21 YEAR END ESTIMATE FY 2020-21 ADOPTED FY 2021-22 VARIANCE STATEMENT OF REVENUES BY FUND 2800000000 4899 - Miscellaneous Revenues (Grant & Seizure) 9 - - - - - 2810130001 4144 - Franchise/1% Cable (PEG-Public 4,512 34,774 - - - - 2810130001 4435 - Interest Income (PEG-Public Access) 4,511 6,476 - - - - 2820310041 4435 - Interest Income (Asset Seiz/Fed Justice) 9,203 11,972 4,000 - - (4,000) 2820310041 4560 - Federal Grants (Asset Seiz/Fed Justice) 124,607 420,060 100,000 100,000 100,000 - 2820310042 4435 - Interest Income (Asset Seiz/County) 485 161 - - - - 2820310042 4599 - Grants/Other (Asset Seiz/County)24,312 - - - - - 2820310047 4435 - Interest Income (Asset Seiz/Treasury) 767 2,574 750 - - (750) 2820310050 4540 - CA State Grants (911 Equip./Servcs.) - - 10,000 - - (10,000) 2820310050 4625 - Reimb/Police (911 Equip/Servcs)1,468 - 1,450 2,902 2,000 550 2820310052 4416 - P.D. Phone Commissions (Inmate Welfare) 362 578 - - - - 2820310052 4435 - Interest Income (Inmate Welfare)18 6 - - - - 2820310087 4620- Reimb/State of California (BSCC/ESGV) 11,505 67,473 - - - - 2820310089 4560 - Federal Grants (STEP Grant 17-18)35,374 - - - - - 2820310090 4540 - CA State Grants (STEP Grant 18-19)43,598 40,329 - - - - 2820310091 4560 - Federal Grants (JAG Grant 2017)- 14,926 14,925 14,925 - (14,925) 2820310092 4560 - Federal Grants (JAG Grant 2018)- - 12,784 12,784 - (12,784) 2820310093 4540 - CA State Grants (BSCC-AZPD)- - 110,250 - - (110,250) 2820310094 4560 - Federal Grants (STEP 19-20)- - 46,052 26,810 - (46,052) 2820310095 4560 - Federal Grants - - 11,594 11,594 - (11,594) 2820310096 4560 - Federal Grants - - 93,000 12,000 81,000 (12,000) 2820320031 4540 - CA State Grants ('17 Homeland Security) - 90,320 93,124 - - (93,124) 2820320032 4540 - CA State Grants (18 Homeland - - 70,199 70,189 - (70,199) 2825410101 4580 - L.A. County Grants (Pool Rehab/Grant #2405) 272,833 - - - - - 2825410151 4599 - Grants/Other (Cany. City Found.- Rec Grant) - 13,000 186,000 - - (186,000) 2825420001 4580 - L.A. County Grants (Pinr., Mem., Vet&Glad Prk Improve) 13,301 - - - - - 2825420002 4580 - L.A. County Grants (Restroom Fac. Reno.) 2,070 - - - - - 2825420074 4435 - Interest Income (AQMD Tree Plant)12 1 - - - - 2825541060 4435 - Interest Income (Canyon City Found. Grant) 53 41 - - - - 2830511051 4435 - Interest Income (Pub. Lib. Fund Gnt.) 2,834 3,100 - - - - 2830511051 4599 - Grants/Other (Pub. Lib. Fund Gnt.)637 - - - - - 2830511051 4736 - Fees/Reprographics/Library (Pub Lib. Fund Gnt.) 9,045 7,204 5,000 - - (5,000) 2830511056 4435 - Interest Income (Restricted Donate.) 794 949 - - - - 2830511058 4540 - CA State Grants (Lib. Svcs.&Tech. Act Gnt.) 110 - - - - - 2830511061 4599 - Grants/Other (Cany. City Found.- 2017-18) 31,548 35,697 40,000 - - (40,000) 2830511072 4435 - Interest Income (Broadband Gnt)12 15 - - - - 2830511073 4435 - Interest Income (Family Place Gnt)21 24 - - - - 2830511079 4599 - Grants/Other (E-Rate Grant)14,000 - - - - - 2830511082 4540 - CA State Grants (CA. St. Lib. Init.-7,501 - - - - - 2830511083 4540 - CA State Grants (Veteran Connect)7,142 63 4,830 - - (4,830) 2830511159 4540 - CA State Grants (Cal Library - - 4,290 - - (4,290) 2830511160 4540 - CA State Grants (Fit Together)2,278 9,230 - - (9,230) 2830513001 4540 - CA State Grants (Cal Recycle Grant)932 1,959 2,820 - - (2,820) 2830513051 4540 - CA State Grants - - 13,200 - - (13,200) 2830513055 4875 - Donations (Summer Reading Prgm.)- 283 - - - - 2830513157 4599 - Grants/Other (Mental Health Mini Grant) 3,772 - - - - - 2830513158 4599 - Grants/Other (Lunch at the Lib.)2,094 - - - - - 2830513159 4540 - CA State Grants (Dia De Los Ninos 498 - - - - - 2830513160 498 - 17,000 - - (17,000) 2830515055 4540 - CA State Grants (Family Library 19,843 19,995 11,760 - - (11,760) 2830515055 4599 - Grants/Other (Family Library - - - - - - 2830515081 4580 - L.A. County Grants (LA Cnty Homeless Grant) 26,768 - - - - - 2830515085 4540 - CA State Grants (CA. Lib. Lit. Svcs.)16,046 9,838 - - - - 2830515085 4599 - Grants/Other (CA. Lib. Lit. Svcs.)- - 18,000 - - (18,000) 2830900100 4599 - Grants/Other - - 45,000 - - (45,000) 2830900200 4599 - Grants/Other - - 15,000 - - (15,000) 39 Fund ORGANIZATION KEY OBJECT ACTUAL FY 2018-19 ACTUAL FY 2019-20 REVISED BUDGET FY 2020-21 YEAR END ESTIMATE FY 2020-21 ADOPTED FY 2021-22 VARIANCE STATEMENT OF REVENUES BY FUND 2830900300 4599 - Grants/Other - - 30,000 - - (30,000) 2830900400 4599 - Grants/Other - - 75,000 - - (75,000) 2835611003 4540 - CA State Grants - - 160,000 - - (160,000) 2880655000 4540 - CA State Grants - - 90,000 - - (90,000) 2830515159 4560 - Federal Grants (Inst of Museum&Lib.) 6,333 - - - - - 2835611000 4705 - Fees/General Plan (Gen Plan Surchg.) 20,385 - - - - - 2835611001 4560 - Federal Grants (Pre-Disaster Miti. Grant) 42,792 - - - - - 2835611002 4899 - Miscellaneous Revenues (art in Public Places) 179,571 13,320 - - - - 2840750062 4435 - Interest Income (Oil Block Grant)115 124 - - - - 2840750062 4546 - CA Waste Mgmt Grants (Oil Block Grant) 14,141 14,016 - - - - 2840750064 4540 - CA State Grants (Bev. Container Recy.) 12,581 15,338 - - - - 2855662020 4581 - TDA Grants (MTA-Trans Devel Act)16,044 - - - - - 2880000661 4560 - Federal Grants (Traffic Mgmt. Sys.)985 - - - - - 2880651006 4582 - MTA Grants (MSRC Grant-2,423 - - - - - 2880661003 4560 - Federal Grants (SAFETEA-LU Azusa 131,228 - - - - - 2820310094 4540 - CA State Grants - 38,894 - - - - 2830511158 4599 - Grants/Other - 3,000 - - - - 2830511161 4540 - CA State Grants - 5,000 5,000 - - (5,000) 2880000661 4582 - MTA Grants - 1,326,127 - - - - 2830513158 4540 - CA State Grants - 3,832 320 - - (320) 2880521130 4560 - Federal Grants - 266,400 - - - - 2835611033 4599 - Grants/Other - 93,832 - - - - 2835611033 4890 - Prior Year Rev/Recvd Curr Yr - 5,338 - - - - 2880661005 4699 - Reimbursements/Other (Ftl/Dltn 88,463 - - - - - 28 Grants and Seizures Total 1,232,083 2,569,313 1,337,578 309,280 183,000 (1,154,578) 29-Fire Safety 2920331000 4747 - Per Unit D.A. charges - 104,812 - - - - 2920331000 4748 - Fire Safety Fee 332,445 1,411,282 - - - - 2920331000 5940 - Transfers from Other Funds 4,901,890 5,696,345 5,874,032 5,620,580 6,424,309 550,277 29 Fire Safety Total 5,234,335 7,212,439 5,874,032 5,620,580 6,424,309 550,277 31-Consumer Services 3140702920 4412 - Rent/Building 84,564 92,832 100,302 100,302 104,118 3,816 3140711000 4698 - Consumer Services Interfund 5,902,888 5,435,293 7,616,612 6,857,519 6,979,701 (636,911) 3140711000 4699 - Reimbursements/Other 7,757 3,576 10,000 10,000 3,500 (6,500) 3140711000 4870 - Recovered Acct Rec Write-offs - - 500 500 500 - 3140711000 4899 - Miscellaneous Other 81,603 (109) - - - - 3100000000 5940 - Transfers from Other Funds 132,500 132,335 157,335 157,335 157,335 - 31 Consumer Services Total 6,209,312 5,666,110 7,884,749 7,125,656 7,245,154 (639,595) 32-Water 3240721000 4314 - Fines/Drought Citations 7,169 400 5,000 2,083 5,000 - 3240721000 4435 - Interest Income 523,113 548,344 500,000 500,000 500,000 - 3240721000 4499 - Rents/Other 96,311 71,738 89,448 86,918 145,848 56,400 3240721000 4699 - Reimbursements/Other 51,117 82,981 35,000 36,064 35,000 - 3240721790 4699 - Reimbursements/Other 29,927 28,095 25,000 10,417 25,000 - 3240721000 4758 - Fees/Bid Specifications 490 200 500 208 75 (425) 3240721000 4798 - Fees/Other 326,463 132,069 200,000 135,000 100,000 (100,000) 3240721000 4805 - Sale/Scrap Metal - 25,769 - 13,282 - - 3240721000 4841 - Lease/Water Rights 575,590 1,534,560 1,895,000 1,894,464 - (1,895,000) 3240721000 4846 - Lease-Other 12,000 11,000 12,000 12,000 12,000 - 3240721790 4870 - Recovered Acct Rec Write-offs 8,530 8,676 10,000 10,000 10,000 - 3240721791 4891 - Gain/Loss/Retired Assets - 326 - 7,950 - - 3240722700 4899 - Miscellaneous Other - 20,309 - - (20,309) 3240721000 4899 - Miscellaneous Other 579 20,951 - 1,005,150 - - 3240721000 5240 - Water/Residential 11,354,920 12,670,639 13,526,346 13,536,361 14,067,400 541,054 3240721000 5242 - Water/Commercial 4,518,115 4,751,953 5,212,532 5,178,642 5,421,033 208,501 3240721000 5243 - Water/Industrial 2,925,796 2,379,708 3,550,000 2,664,257 3,692,000 142,000 3240721000 5244 - Water/Fire Service 564,992 585,623 697,241 617,845 725,131 27,890 3240721000 5245 - Water/Other Public Ent 814,628 877,315 1,479,341 1,268,952 1,538,515 59,174 3240721000 5247 - Water Sys Development Fee 103,104 398,993 200,000 200,000 100,000 (100,000) 3240721000 5248 - Water/Interdepartmental 360,424 395,792 267,500 406,471 267,500 - 3240721000 5251 - Water Services/Misc 499,438 372,132 495,000 368,424 514,800 19,800 32 Water Total 22,772,707 24,897,265 28,220,217 27,954,489 27,159,302 (1,060,915) 33-Electric 3300000000 4435 - Interest Income - 73 - 79,310 63,448 63,448 3340730000 4435 - Interest Income 10,948 7,199 5,000 5,000 5,000 - 3340734190 4435 - Interest Income 262,648 385,432 300,000 300,000 300,000 - 3340734190 4436 - Gain/Loss/Investment Sales 187,751 5,119 - - - - 3340734190 4440 - Interest/Rate Stabilization 4,422 152,889 4,000 4,000 4,000 - 3340734540 4650 - Reimb/Other Utilities - 515 5,000 5,000 5,000 - 3340734510 4699 - Reimbursements/Other 507,054 - - - - - 3340734510 4798 - Fees/Other 32,676 (2,042) - - - - 3300000000 4805 - Sale/Scrap Metal 3,614 - - - - - 40 Fund ORGANIZATION KEY OBJECT ACTUAL FY 2018-19 ACTUAL FY 2019-20 REVISED BUDGET FY 2020-21 YEAR END ESTIMATE FY 2020-21 ADOPTED FY 2021-22 VARIANCE STATEMENT OF REVENUES BY FUND 3340734400 4811 - Sale/Electricity 12,627,721 13,484,205 14,313,332 12,367,074 13,381,640 (931,692) 3340734420 4811 - Sale/Electricity 21,427,891 20,628,273 21,298,557 18,919,276 20,469,774 (828,783) 3340734450 4811 - Sale/Electricity 1,480,923 1,361,205 1,399,004 1,248,433 1,352,819 (46,185) 3340734470 4811 - Sale/Electricity 3,287,395 2,165,481 2,919,033 2,850,000 2,058,190 (860,843) 3340799040 4870 - Recovered Acct Rec Write-offs 13,238 11,186 15,000 15,000 15,000 - 3340734210 4899 - Miscellaneous Other 214,692 (252,850) 20,000 20,000 20,000 - 3340775550 5940 - Transfers from Other Funds - 4,063,991 - - - - 33 Electric Total 40,060,972 42,010,676 40,278,926 35,813,093 37,674,871 (2,604,055) 34-Sewer 3455665000 4435 - Interest Income 98,124 122,016 85,000 85,000 85,000 - 3455665000 4716 - Fees/Sewer 3,131,966 3,290,464 3,163,928 3,163,928 3,163,928 - 3455665000 4870 - Recovered Acct Rec Write-offs 1,890 2,486 - - - - 34 Sewer Total 3,231,981 3,414,966 3,248,928 3,248,928 3,248,928 - 36-Refuse 3640750000 4158 - Franchise/Trash 714,750 763,180 749,859 694,290 762,000 12,141 3640750000 4722 - Charges/Refuse & Dump 3,777,729 3,959,435 4,059,532 3,426,083 4,579,000 519,468 3640750000 4851 - Chg/Uncollect Refuse Fee 161,668 157,938 157,335 133,098 157,335 - 3640750000 4870 - Recovered Acct Rec Write-offs 1,817 2,023 25,000 3,001 25,000 - 36 Refuse Total 4,655,965 4,882,577 4,991,726 4,256,472 5,523,335 531,609 37-Rosedale-Monrovia Nursery 3700000000 4435 - Interest Income 4,661 4,341 3,500 3,500 3,500 - 3700000143 4744 - Community Maintenance Fee 532,932 543,674 550,800 550,800 550,800 - 3700000147 4744 - Community Maintenance Fee 153,143 167,636 153,000 153,000 153,000 - 37 Rosedale-Monrovia Nursery Total 690,735 715,651 707,300 707,300 707,300 - 39-AB939 Fee 3940750065 4450 - Program Income 188,199 211,731 223,285 187,630 227,000 3,715 39 AB939 Fee Total 188,199 211,731 223,285 187,630 227,000 3,715 41-Employee Benefit Fund 4190000000 5940 - Transfers from Other Funds 666,080 952,800 1,062,475 1,062,475 965,290 (97,185) 41 Employee Benefit Fund Total 666,080 952,800 1,062,475 1,062,475 965,290 (97,185) 42-Self Insurance 4250923000 4435 - Interest Income 5,614 - 3,000 1,000 1,000 (2,000) 4200000000 4699 - Reimbursements/Other - 257,937 - - - - 4250923000 4774 - Insurance/Interfund 1,846,581 1,950,139 2,199,699 2,203,467 2,283,212 83,513 4250923000 4777 - Unemployment/Interfund 24,920 25,406 30,850 30,850 30,530 (320) 4250923000 4779 - Worker's Comp/Interfund 1,011,095 1,029,502 1,042,370 1,042,370 1,031,635 (10,735) 42 Self Insurance Total 2,888,210 3,262,984 3,275,919 3,277,687 3,346,377 70,458 45-General Fixed Asset Group 4500000000 4891 - Gain/Loss/Retired Assets 40 - - - - - 45 General Fixed Asset Group 40 - - - - - 46-Equipment Replacement 4645960000 4435 - Interest Income 111 - - - - - 4600000000 4891 - Gain/Loss/Retired Assets - (6,180) - - - - 46 Equipment Replacement Total 111 (6,180) - - - - 48-IT Services 4849930000 4762 - MIS/Interfund 1,817,683 1,730,547 2,026,376 1,862,236 2,180,231 153,855 4849930000 4801 - Sale/Maps & Publications 5,302 3,123 3,000 3,800 3,800 800 4849930000 4890 - Prior Year Rev/Recvd Curr Yr 19,024 - - - - 48 IT Services Total 1,822,985 1,752,695 2,029,376 1,866,036 2,184,031 154,655 49-Public Works Endowment Fund 4955661069 4435 - Interest Income 1,832 1,589 1,000 1,000 1,000 - 49 Public Works Endowment Fund Total 1,832 1,589 1,000 1,000 1,000 - 53-Measure A Park Funds 5380000420 4100 - Parcel Tax - - 387,423 387,423 150,000 (237,423) 53 Measure A Park Funds Total 1,832 - 387,423 387,423 150,000 (237,423) 63-Mountain Cove Debt Service 6360000011 4030 - Prop Tax/Special Assessment 626,721 633,335 690,106 678,454 613,113 (76,993) 6370000011 4030 - Prop Tax/Special Assessment 41,750 - - - - - 6320000011 4435 - Interest Income 6,728 3,848 - 3,000 2,500 2,500 6360000011 4435 - Interest Income 36 48 - - - - 6330000011 4435 - Interest Income 45 601 - - - - 6350000011 4435 - Interest Income 111 62 - - - - 6370000011 4435 - Interest Income 5 1 - - - - 6350000011 5940 - Transfers from Other Funds 363,556 352,336 - - - - 6370000011 5940 - Transfers from Other Funds 7,200 8,326 - - - - 6360000011 5940 - Transfers from Other Funds 4,015 7,181 - - - - 6330000011 5940 - Transfers from Other Funds 260,000 280,000 - - - - 63 Mountain Cove Debt Service Total 1,310,167 1,285,738 690,106 681,454 615,613 (74,493) 41 Fund ORGANIZATION KEY OBJECT ACTUAL FY 2018-19 ACTUAL FY 2019-20 REVISED BUDGET FY 2020-21 YEAR END ESTIMATE FY 2020-21 ADOPTED FY 2021-22 VARIANCE STATEMENT OF REVENUES BY FUND 65-CFD Rosedale IA1 Debt Service 6500000000 4030 - Prop Tax/Special Assessment 4,431,310 9,193,398 2,249,365 1,913,575 2,537,233 287,868 6500000022 4030 - Prop Tax/Special Assessment - 16,004,832 - - - - 6500000023 4030 - Prop Tax/Special Assessment 7,250,000 - - - - 6500000006 4030 - Prop Tax/Special Assessment - (9,193,398) - - - - 6500000019 4030 - Prop Tax/Special Assessment 678,500 - - - - 6500000026 4030 - Prop Tax/Special Assessment 198,167 - - - - 6500000027 4030 - Prop Tax/Special Assessment 823,519 - - - - 6500000000 4435 - Interest Income 3,115 237 50 100 100 50 6500000006 4435 - Interest Income 532 26 - - - - 6500000002 4435 - Interest Income 215,000 - - - - - 6500000014 4435 - Interest Income 50 - - - - - 6500000005 4435 - Interest Income 60,722 4,320 7,500 7,500 7,500 - 6500000013 4435 - Interest Income 6,543 476 850 - - (850) 6500000016 4435 - Interest Income 42 - - - - 6500000018 4435 - Interest Income 189 - - - - 6500000019 4435 - Interest Income 16 - - - - 6500000020 4435 - Interest Income 0 - - - - 6500000022 4435 - Interest Income 30,379 - - - - 6500000023 4435 - Interest Income 16,796 - - - - 6500000026 4435 - Interest Income 26 - - - - 6500000000 4899 - Miscellaneous Other 1 - - - - 6500000005 4899 - Miscellaneous Other 6 - - - - 6500000006 4899 - Miscellaneous Other 7 - - - - 6500000015 4899 - Miscellaneous Other 435 - - - - 6500000002 5940 - Transfers from Other Funds 1,125,000 - - - - - 6500000006 5940 - Transfers from Other Funds 220,150 9,193,398 - - - - 6500000013 5940 - Transfers from Other Funds 1,495 - - - - - 6500000016 5940 - Transfers from Other Funds 10,984 - - - - 6500000018 5940 - Transfers from Other Funds 840,689 - - - - 6500000020 5940 - Transfers from Other Funds 204,303 - - - - 6500000001 5940 - Transfers from Other Funds 1,700,634 - - - - - 65 CFD Rosedale IA1 Debt Service Total 7,764,552 35,257,348 2,257,765 1,921,175 2,544,833 287,068 66-CFD Rosedale IA2 Debt Service 6600000000 4030 - Prop Tax/Special Assessment - - 1,011,434 1,082,934 1,416,776 405,342 66 CFD Rosedale IA2 Debt Service Total - - 1,011,434 1,082,934 1,416,776 405,342 68-SPECIAL TAXES CFD-PUBLIC SAFETY SERVICES 6820000000 4435 - Interest Income 38 - - - - 6820000000 4744 - Community Maintenance Fee 5,295 7,163 5,500 7,200 59,404 53,904 68 SPECIAL TAXES CFD Total 5,295 7,201 5,500 7,200 59,404 53,904 71-APFA Debt Service Fund 7150000000 4435 - Interest Income 10,143 7,292 - - - - 7150000000 5940 - Transfers from Other Funds 361,962 367,827 868,215 868,215 - (868,215) 71 APFA Debt Service Fund Total 372,105 375,119 868,215 868,215 - (868,215) 81-MRG Lmod 20% 8110155000 4412 - Rent/Building - 1 - - - - 8110155000 4891 - Gain/Loss/Retired Assets - 181,758 - - - - 81-MRG Lmod 20%5,295 181,758 - - - - 87-Successor Agency 8700000000 7006 - Principal Payment Contra - (1,990,000) - - - - 8710135000 4412 - Rent/Building - 1,500 - - - - 8710125000 4435 - Interest Income 582 0 - - - - 8710165628 4435 - Interest Income 490 1,492 1,200 1,000 900 (300) 8710165630 4435 - Interest Income 262 173 264 100 100 (164) 8710165632 4435 - Interest Income 283 188 264 100 100 (164) 8710165634 4435 - Interest Income 47 29 48 35 35 (13) 8710165636 4435 - Interest Income 147 27 144 50 35 (109) 8710125000 4891- Gain/Loss/Retired Asset - 54,683 - - - - 8710165624 4891- Gain/Loss/Retired Asset - 20,773 - - - - 87 Successor Agency Total 1,810 (1,911,134) 1,920 1,285 1,170 (750) 88-Successor Agency - ROPS 8800000000 5945 - ROPS-CONTRIBUTION IN 5,971,272 4,598,833 4,500,000 5,970,000 3,945,195 (554,805) 88 Successor Agency - ROPS Total 5,971,272 4,598,833 4,500,000 5,970,000 3,945,195 (554,805) TOTAL- Non General Fund 116,596,651$ 148,286,614$ 120,396,545$ 112,934,104$ 113,679,915$ (6,716,630)$ GRAND TOTAL- All Funds 162,465,139$ 196,335,196$ 169,842,926$ 163,585,453$ 165,887,030$ (3,955,896)$ 42 GENERAL FUND EXPENDITURES Adopted General Fund Expenditures – By Function Fiscal Year 2021/22 Public Safety 51.0%General Government 24.6% Culture & Recreation 7.6% Community Development 7.0% Facilities & Infrastructure 6.8% Capital & Infrastructure Replacement 3.0% General Government $12.8 M Culture & Recreation $3.9 M Community Development $3.7 M Facilities & Infrastructure $3.5 M Public Safety $26.5 M General Fund Expenditures $52.0 M Capital & Infrastructure Replacement $1.6 M 43 FISCAL YEAR FISCAL YEAR FISCAL YEAR FISCAL YEAR BUDGET ACTIVITY 2020-21 2021-22 2021-22 2021-22 REVISED BUDGET ADOPTED PERSONNEL BUDGET ADOPTED OPERATIONS BUDGET ADOPTED TOTAL BUDGET % CHANGE ADMINISTRATION City Council 154,881 119,750 39,200 158,950 4,069 2.63% City Manager's Office 531,245 446,065 96,300 542,365 11,120 2.09% Neighborhood Services 23,320 - 21,521 21,521 (1,799) -7.71% City Clerk 620,697 467,830 189,890 657,720 37,023 5.96% City Treasurer 173,105 56,915 80,000 136,915 (36,190) -20.91% City Attorney 275,000 - 285,000 285,000 10,000 3.64% Capital & Infrastructure Replacement 913,601 - 1,582,576 1,582,576 668,975 100.00% Subtotal-Administration 2,691,849 1,090,560 2,294,487 3,385,047 693,198 25.75% ADMINISTRATIVE SERVICES Citywide 845,697 309,650 7,847,288 8,156,938 7,311,241 864.52% Finance 1,250,557 1,028,705 194,700 1,223,405 (27,152) -2.17% Printing Services 8,600 - 8,850 8,850 250 2.91% Purchasing 270,155 270,110 15,915 286,025 15,870 5.87% Personnel Services 565,772 265,865 267,800 533,665 (32,107) -5.67% Subtotal-Administrative Services 2,940,781 1,874,330 8,334,553 10,208,883 7,268,102 247.15% COMMUNITY RESOURCES Recreation 1,578,402 1,713,575 478,680 2,192,255 613,853 38.89% Senior Programs 322,893 119,735 113,200 232,935 (89,958) -27.86% Subtotal-Community Resources 1,901,295 1,833,310 591,880 2,425,190 523,895 27.55% ECONOMIC & COMMUNITY DEVELOPMENT Building 917,501 647,640 307,850 955,490 37,989 4.14% Community Improvement 965,309 755,758 177,150 932,908 (32,401) -3.36% Planning 1,097,743 478,155 494,150 972,305 (125,438) -11.43% Economic Development 288,059 130,175 358,700 488,875 200,816 69.71% Promenade 450,959 - 299,475 299,475 (151,484) -33.59% Subtotal-Economic & Comm. Dev.3,719,571 2,011,728 1,637,325 3,649,053 (70,518) -1.90% LIBRARY Library-General Services 1,384,413 1,294,380 194,100 1,488,480 104,067 7.52% Library-Youth Services 38,180 - 31,430 31,430 (6,750) -17.68% Subtotal-Library 1,422,593 1,294,380 225,530 1,519,910 97,316 6.84% PUBLIC SAFETY Emergency Services 9,190 - 19,550 19,550 10,360 112.73% Police Department 20,354,620 16,722,915 1,537,096 18,260,011 (2,094,609) -10.29% Police Department-IT 625,224 110,590 479,478 590,068 (35,156) -5.62% Police Contract Services 1,171,417 - 1,232,241 1,232,241 60,824 5.19% Subtotal-Public Safety 22,160,451 16,833,505 3,268,365 20,101,870 (2,058,581) -9.29% PUBLIC WORKS Engineering 312,742 - 231,970 231,970 (80,772) -25.83% Facilities Maintenance 750,663 196,003 614,450 810,453 59,790 7.96% Graffiti Abatement 133,227 137,848 17,350 155,198 21,971 16.49% Parks Operations 2,362,810 947,633 1,396,240 2,343,873 (18,937) -0.80% Subtotal-Public Works 3,559,442 1,281,484 2,260,010 3,541,494 (17,948) -0.50% TOTAL GENERAL FUND OPERATIONS BUDGET 38,395,982 26,219,297 18,612,150 44,831,447 6,435,465 16.76% Debt Service 868,215 - 4,747,816 4,747,816 3,879,601 446.85% Transfers Out 7,917,121 - 2,449,549 2,449,549 (5,467,572) -69.06% TOTAL GENERAL FUND BUDGET 47,181,318 26,219,297 25,809,515 52,028,812 4,847,494 10.27% EXPENDITURE SUMMARY GENERAL FUND VARIANCE INCREASE/ (DECREASE) 20/21 to 21/22 44 ALL FUNDS EXPENDITURES Adopted All Funds Expenditures – By Function Fiscal Year 2021/22 Utilities 53.0% Public Safety 17.9% General Government 13.7% Debt Service 2.9% Facilities & Infrastructure 5.8% Culture & Recreation 4.0%Community Development 2.7% Public Safety $27.9 M General Government $21.4 M Debt Service $4.4 M Facilities & Infrastructure $9.0 M Utilities $82.3 M Culture & Recreation $6.2 M Community Development $4.2 M All Funds Expenditures $155.4 M 45 FISCAL YEAR FISCAL YEAR FISCAL YEAR FISCAL YEAR FISCAL YEAR BUDGET ACTIVITY 2020-21 2021-22 2021-22 2021-22 2021-22 REVISED BUDGET ADOPTED PERSONNEL BUDGET ADOPTED OPERATIONS BUDGET CAPITAL OUTLAYS & IMPROVEMENTS ADOPTED TOTAL BUDGET % CHANGE ADMINISTRATION City Council 154,881 119,750 39,200 - 158,950 4,069 2.63% City Manager's Office 531,245 446,065 96,300 - 542,365 11,120 2.09% Neighborhood Services 23,320 - 21,521 - 21,521 (1,799) -7.71% City Clerk 620,697 467,830 189,890 - 657,720 37,023 5.96% City Treasurer 173,105 56,915 80,000 - 136,915 (36,190) -20.91% City Attorney 275,000 - 285,000 - 285,000 10,000 3.64% Public Education Grant 69,026 - 38,364 - 38,364 (30,662) 100.00% Capital & Infrastructure Replacement 913,601 - - 1,582,576 1,582,576 668,975 100.00% Subtotal-Administration 2,760,875 1,090,560 750,275 1,582,576 3,423,411 662,536 24.00% ADMINISTRATIVE SERVICES APFA Debt Service 868,215 - - - - (868,215) -100.00% CFD Debt Service 3,835,905 - 3,975,684 - 3,975,684 139,779 3.64% CFD Maintenance 465,221 224,019 230,800 - 454,819 (10,402) -2.24% City-Wide 845,697 309,650 7,847,288 - 8,156,938 7,311,241 864.52% Employee Benefit 1,062,475 965,290 - - 965,290 (97,185) -9.15% Accounting 1,250,557 1,028,705 194,700 - 1,223,405 (27,152) -2.17% Printing Services 8,600 - 8,850 - 8,850 250 2.91% Purchasing 270,155 270,110 15,915 - 286,025 15,870 5.87% Personnel Services 565,772 265,865 267,800 - 533,665 (32,107) -5.67% Risk Management 4,366,112 263,095 4,396,213 - 4,659,308 293,196 6.72% Subtotal-Administrative Services 13,538,709 3,326,734 16,937,250 - 20,263,984 6,725,275 49.67% COMMUNITY RESOUCES Recreation 1,578,402 1,713,575 478,680 - 2,192,255 613,853 38.89% Senior Programs 322,893 119,735 113,200 - 232,935 (89,958) -27.86% Senior Nutrition 317,226 211,560 253,389 - 464,949 147,723 46.57% Proposition A 1,084,322 850,660 178,585 - 1,029,245 (55,077) -5.08% Proposition C 2,412,339 417,535 171,935 - 589,470 (1,822,869) -75.56% Air Quality Management District (AQMD)97,766 11,750 32,880 115,763 160,393 62,627 64.06% Subtotal-Community Resources 5,812,948 3,324,815 1,228,669 115,763 4,669,247 (1,143,701) -19.68% ECONOMIC & COMMUNITY DEVELOPMENT Building 917,501 647,640 307,850 - 955,490 37,989 4.14% Community Development Block Grant 667,130 189,620 286,000 31,969 507,589 (159,541) -23.91% Community Improvement 965,309 755,758 177,150 - 932,908 (32,401) -3.36% Planning 1,097,743 478,155 494,150 - 972,305 (125,438) -11.43% Economic Development 288,059 130,175 358,700 - 488,875 200,816 69.71% Promenade 450,959 - 299,475 - 299,475 (151,484) -33.59% Subtotal-Economic & Comm. Dev. 4,386,701 2,201,348 1,923,325 31,969 4,156,642 (230,059) -5.24% INFORMATION TECHNOLOGY Information Technology 2,099,619 1,106,580 878,825 194,826 2,180,231 80,612 3.84% Subtotal-Information Technology 2,099,619 1,106,580 878,825 194,826 2,180,231 80,612 3.84% LIBRARY Library-General Services 1,384,413 1,294,380 194,100 - 1,488,480 104,067 7.52% Library-Youth Services 38,180 - 31,430 - 31,430 (6,750) -17.68% Subtotal-Library 1,422,593 1,294,380 225,530 - 1,519,910 97,317 6.84% LIGHT AND WATER CA Climate Balancing Account 3,726,882 - 2,000,000 - 2,000,000 (1,726,882) -46.34% Consumer Services 7,514,170 3,478,700 3,156,774 14,725 6,650,199 (863,971) -11.50% Electric 48,541,647 4,594,145 35,036,325 1,562,287 41,192,758 (7,348,889) -15.14% Public Benefit Programs 1,462,694 241,545 1,264,600 - 1,506,145 43,451 2.97% Water 25,538,364 3,990,335 21,732,193 357,500 26,080,028 541,664 2.12% Recycling and Solid Waste 4,501,304 132,010 4,745,095 - 4,877,105 375,801 8.35% Subtotal-Light and Water 91,285,061 12,436,735 67,934,987 1,934,512 82,306,234 (8,978,827) -9.84% EXPENDITURE SUMMARY ALL FUNDS VARIANCE INCREASE/ (DECREASE) 20/21 to 21/22 46 FISCAL YEAR FISCAL YEAR FISCAL YEAR FISCAL YEAR FISCAL YEAR BUDGET ACTIVITY 2020-21 2021-22 2021-22 2021-22 2021-22 REVISED BUDGET ADOPTED PERSONNEL BUDGET ADOPTED OPERATIONS BUDGET CAPITAL OUTLAYS & IMPROVEMENTS ADOPTED TOTAL BUDGET % CHANGE EXPENDITURE SUMMARY ALL FUNDS VARIANCE INCREASE/ (DECREASE) 20/21 to 21/22 PUBLIC SAFETY Asset Seizures 322,330 - 293,531 545,171 838,702 516,372 160.20% Emergency Services 9,190 - 19,550 - 19,550 10,360 112.73% Fire Safety 5,874,032 - 6,424,309 - 6,424,309 550,277 9.37% Police Contract Services 1,171,417 - 1,232,241 - 1,232,241 60,824 5.19% Police Department 20,354,620 16,722,915 1,537,096 - 18,260,011 (2,094,609) -10.29% Police Department-IT 625,224 110,590 479,478 - 590,068 (35,156) -5.62% Police Department-SLESF 140,680 - 91,300 419,405 510,705 370,025 263.03% Subtotal-Public Safety 28,497,495 16,833,505 10,077,505 964,576 27,875,586 (621,907) -2.18% PUBLIC WORKS Utility Mitigation 50,000 - 200,000 200,000 150,000 300.00% Engineering 1,610,104 130,785 464,614 - 595,399 (1,014,705) -63.02% Facilities Maintenance 750,663 196,003 614,450 - 810,453 59,790 7.96% Graffiti Abatement 133,227 137,848 17,350 - 155,198 21,971 16.49% Measure A-Park Funds 387,423 - - - - (387,423) 0.00% Safe Clean Water Program 506,108 93,570 354,608 448,178 (57,930) -11.45% Roadway Maintenance 1,597,568 1,082,200 459,310 200,000 1,741,510 143,942 9.01% Sewer Maintenance 3,382,681 1,011,029 1,575,133 50,000 2,636,162 (746,519) -22.07% Parks Operations 2,453,231 947,633 1,455,240 - 2,402,873 (50,358) -2.05% Subtotal-Public Works 10,871,005 3,599,068 5,140,705 250,000 8,989,773 (1,881,232) -17.31% TOTAL CITY OPERATIONS BUDGET 160,675,006 45,213,725 105,097,071 5,074,222 155,385,018 (5,289,986) -3.29% CAPITAL IMPROVEMENT PROJECTS 16,656,190 - - 4,305,111 4,305,111 (12,351,079) 100.00% SUCCESSOR AGENCY 5,111,836 - 4,235,452 - 4,235,452 (876,384) -17.14% TOTAL TRANSFERS 10,617,705 - - 10,069,656 10,069,656 (548,050) -5.16% TOTAL CITY AND UTILITY BUDGET 193,060,737 45,213,725 109,332,523 19,448,989 173,995,237 (19,065,499) -9.88% 47 Orgkey Object Fund Amount Orgkey Object Fund Amount Description 1090000000 5940 General Fund 320,645 3700000000 5950 Rosedale CFD Fund 320,645 2 Fully Burdened Officer 1090000000 5940 General Fund 20,000 3140711920 5950 Consumer Services Fund 20,000 Concerts in the Park 1090000000 5940 General Fund 135,165 3140711920 5950 Consumer Services Fund 135,165 EOC Operations Officers 1090000000 5940 General Fund 831,665 3640750000 5950 Refuse Fund 831,665 Franchise Fees 1090000000 5940 General Fund 85,000 3455665000 5950 Sewer Fund 85,000 Interest Transfer 1090000000 5940 General Fund 16,800 3140711920 5950 Consumer Services Fund 16,800 PARS Admin Fees 1090000000 5940 General Fund 6,000 3455665000 5950 Sewer Fund 6,000 PARS Admin Fees 1090000000 5940 General Fund 106,455 3140711920 5950 Consumer Services Fund 106,455 PD Dispatcher 1090000000 5940 General Fund 95,855 3140711920 5950 Consumer Services Fund 95,855 Terrorism Liaison Officers 1090000000 5940 General Fund 38,800 3140711920 5950 Consumer Services Fund 38,800 25% Graffiti Abatement 1300000000 5940 Utility Mitigation Fund 500,000 3200000000 5950 Water Fund 500,000 Interest per Ord 04-c38 1300000000 5940 Utility Mitigation Fund 300,000 3300000000 5950 Electric Fund 300,000 Interest per Ord 04-c37 2125541000 5940 Senior Nutrition Fund 105,435 1090000000 5950 General Fund 105,435 City Contribution/Subsidy 2125541001 5948 Sr. Nutr C1 Match 4,693 1090000000 5950 General Fund 4,693 City Contribution/Subsidy 2125541002 5948 Sr. Nutr C2 Match (53,927) 1090000000 5950 General Fund (53,927) City Contribution/Subsidy 2125541003 5948 Sr. Nutr IIIB Match 10,136 1090000000 5950 General Fund 10,136 City Contribution/Subsidy 2920331000 5940 Fire Services Fund 6,424,309 1090000000 5950 General Fund 6,424,309 Fire Services Contract 3100000000 5940 Consumer Services Fund 157,335 3640750000 5950 Refuse Fund 157,335 Billing Charges 4190000000 5940 Employee Benefit Fund 161,721 3140711920 5950 Consumer Services Fund 161,721 Liability-Retiree Health 4190000000 5940 Employee Benefit Fund 674,664 1090000000 5950 General Fund 674,664 Liability-Retiree Health 4190000000 5940 Employee Benefit Fund 3,045 3140711920 5950 Consumer Services Fund 3,045 Liability-Retiree Health Admin Fee 4190000000 5940 Employee Benefit Fund 7,455 1090000000 5950 General Fund 7,455 Liability-Retiree Health Admin Fee 4190000000 5940 Employee Benefit Fund 24,600 1090000000 5950 General Fund 24,600 Retiree Annuities 4190000000 5940 Employee Benefit Fund 9,620 3140711903 5950 Consumer Services Fund 9,620 Retiree Annuities 4190000000 5940 Employee Benefit Fund 7,495 3140711903 5950 Consumer Services Fund 7,495 Retiree Annuities 4190000000 5940 Employee Benefit Fund 9,245 3240722701 5950 Water Fund 9,245 Retiree Annuities 4190000000 5940 Employee Benefit Fund 8,145 3240723750 5950 Water Fund 8,145 Retiree Annuities 4190000000 5940 Employee Benefit Fund 9,245 3240723750 5950 Water Fund 9,245 Retiree Annuities 4190000000 5940 Employee Benefit Fund 7,360 3340735830 5950 Electric Fund 7,360 Retiree Annuities 4190000000 5940 Employee Benefit Fund 12,300 3340735880 5950 Electric Fund 12,300 Retiree Annuities 4190000000 5940 Employee Benefit Fund 12,150 3340735880 5950 Electric Fund 12,150 Retiree Annuities 4190000000 5940 Employee Benefit Fund 7,935 3340735880 5950 Electric Fund 7,935 Retiree Annuities 4190000000 5940 Employee Benefit Fund 10,310 3340735880 5950 Electric Fund 10,310 Retiree Annuities TOTAL TRANSFERS IN:10,069,656 TOTAL TRANSFERS OUT:10,069,656 CITY OF AZUSA FISCAL YEAR 2021-22 ADOPTED TRANSFERS SCHEDULE TRANSFERS IN TRANSFERS OUT 48 CS Sewer AQMD SLESA Utility Mitigation AS Gas Tax 50% GF, 50% L&W IT PC replacement ongoing, to provide reliable technology 24,255$ 12,128$ 12,128$ 12,128$ 24,255$ 33.3% GF, 33.3% L&W, 33.3% Asset Si IT Lariac 7,791 2,597 2,597 2,597 5,194 7,791 50% GF, 50% L&W IT Cloud Backup and Disaster Recovery 165,375 82,688 82,688 82,688 165,375 Information Technology Total 197,421$ 97,412$ 97,412$ -$ -$ -$ 2,597$ -$ 100,009$ 197,421$ 100% AQMD Comm Resources Ford E-Transit Electric Cargo Van 49,613$ -$ 49,613$ 49,613$ 49,613$ 100% AQMD Comm Resources Emotors Transit Van 66,150 - 66,150 - 66,150 66,150 General Fund Comm Resources Hotshot Vehicle 99,225 99,225 - - 99,225 Community Resources Total 214,988$ 99,225$ -$ -$ 115,763$ -$ -$ -$ 115,763$ 214,988$ 100% Utility Mitigation Public Works Crack Sealer with Air Compressor 100,000$ -$ 100,000$ 100,000$ 100,000$ 100% General Fund (GF) - Park Maint Public Works 2 John Deer Gators ($15,000.62 each)30,001 30,001 - 30,001 66.67% Utility Mitigation, 33.33% Sewer Public Works New Paint Truck 150,000 - 50,000 100,000 150,000 150,000 Public Works Total 280,001$ 30,001$ -$ 50,000$ -$ -$ 200,000$ -$ -$ 250,000$ 280,001$ GF Equipment Replacement Fund Public Safety 4 New 2020 Ford Police Interceptor Utilities ($38,116.66 each). Vehicle conversions for 4 New 2020 Ford Police Interceptor Utilities ($17,171.73 each). Graphics for 4 New 2020 Ford Police Interceptor Utilities ($768.01 each) 224,026$ 224,026$ -$ 224,026$ General Fund Public Safety 2 Motorola Mobile Radios ($6,535.69 each) 13,071 13,071 - 13,071 General Fund Public Safety Message Board 33,946 33,946 - 33,946 General Fund Public Safety Message Board 2 15,981 15,981 - 15,981 General Fund Public Safety Access System-Lobby 16,538 16,538 - 16,538 General Fund Public Safety UV-Vis-IR Camera 36,714 36,714 - 36,714 SLESA Public Safety New Storage Lockers to replace the old ones 121,275 - 121,275 121,275 121,275 General Fund Public Safety Motorola MCC 7500 IP Dispatch Console 148,292 148,292 - 148,292 SLESA Public Safety Security Cameras 100,000 - 100,000 100,000 100,000 General Fund Public Safety Furniture for the entire building 50,000 50,000 - 50,000 SLESA Public Safety Body Cameras - Numerous 198,130 - 198,130 198,130 198,130 General Fund Public Safety - IT 30 MDC Accessories ($2,222.19 each)66,666 66,666 - 66,666 Asset Seizure Asset Seizure Panasonic FZ-55 MDC 123,169 - 123,169 123,169 123,169 Public Safety Total 1,147,807$ 605,233$ -$ -$ -$ 419,405$ 123,169$ -$ 542,574$ 1,147,807$ GRAND TOTAL 1,840,217$ 831,872$ 97,412$ 50,000$ 115,763$ 419,405$ 200,000$ 125,766$ -$ 1,008,345$ 1,840,217$ INFORMATION TECHNOLOGY COMMUNITY RESOURCES PUBLIC WORKS PUBLIC SAFETY CAPITAL OUTLAY - SUMMARY Fiscal Year 2021-22 Adopted Fund Division Description Budget Request Amount General Fund Funding Other Funding Sources Total Other Funding Grand Total 49 Five Year Capital Improvement Program (CIP) Budget Summary FY 2021-2022 Thru 2025-2026 FUNDED PROJECTS FY 2021-22 FUNDING SOURCE L&W CS3 CIS Upgrade NEW $ 1,500,000 $ -$ 1,500,000 $ -$ 750,000 $ 750,000 $ -$ - L&W Advanced Metering Infrastructure (AMI)72118B/ 73018B 18,786,881 18,786,881 - - - - - - L&W Building Security Improvements 72119A/73019A 200,000 200,000 - - - - - - L&W Building Energy Efficiency Improvements New 260,000 260,000 - - - - - - L&W Water Main and Large Meter Replacements 72115A 3,771,678 1,771,678 2,000,000 -500,000 500,000 500,000 500,000 L&W Lower 715 Zone Main Replacement NEW 3,000,000 -3,000,000 - - - 3,000,000 - L&W W-356 North Reservoir Rehabilitation 72119B 1,759,430 1,759,430 - - - - - - L&W W-277 Cypress Transmission Replacement 72116B 3,194,925 3,194,925 - - - - - - L&W Well Rehabilitation Program-Well 8 NEW 300,000 - 300,000 300,000 - - - - 300,000 L&W Well Rehabilitation Program-Well 4 NEW 500,000 - 500,000 -500,000 - - - L&W Well Rehabilitation Program-Well 3 NEW 500,000 - 500,000 - - 500,000 - - L&W Well Rehabilitation Program-Well 11 NEW 500,000 - 500,000 - - 500,000 - - L&W Well Rehabilitation Program-Well 10 NEW 300,000 - 300,000 - - - - 300,000 L&W W-354 Triangle Flow Control Structure 72120B 650,000 650,000 - - - - - - L&W South Reservoir Design & Build 72119D 6,050,000 50,000 6,000,000 -3,000,000 3,000,000 - - L&W W-265B 590 Transmission Replacement 72120C 6,000,000 3,000,000 3,000,000 -3,000,000 - - - L&W Security Improvements 72120D 100,000 100,000 - - - - - - L&W Gladstone Yard Asphalt Repaving NEW 360,000 - 360,000 - - 360,000 - - L&W Sierra Madre Reservoir Design & Build NEW 3,200,000 -3,200,000 -200,000 - - 3,000,000 L&W Tank Mixer For 1023 Reservoir 72120E 149,701 149,701 - - - - - - L&W Membrane Filter Replacements NEW 550,000 - 550,000 - - - 275,000 275,000 L&W SCADA Installation at Pressure Reducing Stations 72121E 150,000 150,000 - - - - - - L&W Electric Line Replacements & Extensions 73017A 1,300,000 1,000,000 300,000 100,000 100,000 100,000 - - 100,000 L&W Kirkwall Substation Facility Improvements 73017B 854,702 854,702 - - - - - - L&W Azusa Substation Facility Improvements 73019B 989,252 989,252 - - - - - - L&W Electric Pole Replacements NEW 1,000,000 -1,000,000 200,000 200,000 200,000 200,000 200,000 200,000 L&W Municipal Facilities LED Light Replacement 73919A 1,300,000 400,000 900,000 300,000 300,000 300,000 - - 300,000 L&W Electric Vehicle Charging Infrastructure NEW 200,000 - 200,000 200,000 - - - - 200,000 L&W Solar Shade Structure NEW 100,000 - 100,000 100,000 - - - - 100,000 ECD Tenant Improvements for The Promenade 62519A 270,000 240,000 30,000 30,000 - - - - 30,000 PD Building Exterior Painting 31020A 95,267 48,950 46,317 46,317 - - - - 46,317 PD Building Interior Paintint 31020C 59,938 10,000 49,938 49,938 - - - - 49,938 PD Records Security Barrier NEW 51,090 - 51,090 51,090 - - - - 51,090 PD Fire Alarm Control Panel NEW 45,000 - 45,000 45,000 - - - - 45,000 PD Administaration Carpet NEW 18,523 - 18,523 18,523 - - - - 18,523 PD Traffic and Lt. Offices Carpet NEW 10,500 - 10,500 10,500 - - - - 10,500 PW Alosta Avenue Street Improvements 66116A/66116B 1,124,545 684,545 440,000 440,000 - - - - 40,000 40,000 360,000 PW Foothill Boulevard Pavement Rehabilitation 66218A 1,229,299 119,299 1,110,000 1,110,000 - - - - 1,110,000 PW Arrow Highway Street Improvements 66218B 1,623,740 1,078,629 545,111 545,111 - - - - 545,111 PW Traffic Management System 66117C/66117I/66117J/66121C/66118C8,329,686 8,329,686 - - - - - - PW Citywide Sidewalk Improvements NEW 115,000 - 115,000 115,000 - - - - 115,000 PW Parking Lots Pavement Resurfacing 66619B 175,000 - 175,000 175,000 - - - - 100,000 75,000 PW New Playground Equipment (MPK) with Shade Cover 42021A 220,146 220,146 - - - - - - PW New Playground Equipment (VPK) with Shade Cover 42021B 167,277 167,277 - - - - - - PW Picnic Shelter at Edward's Park NEW 20,000 - 20,000 20,000 - - - - 20,000 PW Bus Stop Improvements 66619C 860,545 20,545 840,000 840,000 - - - - 800,000 40,000 PW Gladstone Street Pavement Rehabilitation 66619D 830,000 40,000 790,000 -790,000 - - - PW Industrial Roads Pavement Rehabilitation 66120A 1,300,000 1,300,000 - - - - - - PW Azusa Avenue Pavement Rehabilitation 66113B/66120B/661 1,184,711 1,184,711 - - - - - - PW Alley Pavement Rehabilitation 66120C 170,000 170,000 - - - - - - PW New Drinking Fountains NEW 60,000 - 60,000 60,000 - - - - 60,000 PW Wrought Iron Fencing at Pioneer Park 42020A 30,000 30,000 - - - - - - PW Residential Resurfacing Project 66121A 820,000 820,000 - - - - - - PW CDBG Sidewalk Improvements 602093 137,577 137,577 - - - - - - PW Downtown Improvements NEW 300,000 - 300,000 300,000 - - - - 300,000 AD City Hall (North) Upgrade NEW 150,000 - 150,000 150,000 - - - - 150,000 TOTAL CIP 76,924,413$ 47,917,934$ 29,006,479$ 5,206,479$ 9,340,000$ 6,210,000$ 3,975,000$ 4,275,000$ 901,368$ 40,000$ 360,000$ 800,000$ 1,110,000$ 20,000$ 200,000$ 400,000$ 545,111$ 115,000$ 300,000$ 300,000$ 40,000$ 75,000$ -$ UNFUNDED PROJECTS FY 2021-22 FUNDING SOURCE CR Senior Center Modernization NEW $ 2,000,000 $ -$ 2,000,000 $ 2,000,000 $ -$-$-$ - 2,000,000 PW Restroom Remodel (VPK)NEW 80,000 - 80,000 80,000 - - - - 80,000 PW ADA Restroom (GPK North)NEW 250,000 - 250,000 -250,000 - - - PW ADA Restroom (GPK South)NEW 250,000 - 250,000 -250,000 - - - PW ADA Restroom (NPK North)NEW 250,000 - 250,000 - - 250,000 - - PW ADA Restroom (NPK South)NEW 250,000 - 250,000 - - 250,000 - - PW New Playground Equipment (PPK) with Shade Cover NEW 200,000 - 200,000 -200,000 - - - PW Fabric Shade Shelter to existing Park System and Pool NEW 385,000 - 385,000 - - - 385,000 - PW Parking Lot Resurfacing (NRC)NEW 123,000 - 123,000 -123,000 - - - PW NRC/MPK Security Measures NEW 20,000 - 20,000 20,000 - - - - 20,000 PW MPK Lobby & Meeting Rooms Remodel NEW 6,545 - 6,545 6,545 - - - - 6,545 PW Dog Park NEW 700,000 - 700,000 -100,000 600,000 - - PW NRC/MPK Roof Repair NEW 20,000 - 20,000 20,000 - - - - 20,000 PW Woman's Club Roof & Repairs NEW 70,000 - 70,000 70,000 - - - - 70,000 PW Library Interior and Exterior Paint NEW 200,000 - 200,000 200,000 - - - - 200,000 TOTAL CIP 4,804,545$ -$ 4,804,545$ 2,396,545$ 923,000$ 1,100,000$ 385,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 2,396,545$ Prop A Fund 15 Prop C Fund 17 FY 2025-26 Adopted Budget TOTAL ESTIMATED PROJECT COSTSPROJECT(S) # FY 2021-22 Adopted Budget FY 2022-23 Adopted Budget FY 2023-24 Adopted Budget FY 2024-25 Adopted BudgetDept UnfundedWater Fund 32 Electric Fund 33 AB 939 Fund 39 Measure M Fund 4Project Title Quimby Fund 19 Budget Appropriation This Fiscal Year through 5th Year Highway Safety Improvement Program 28 Utility Mitigation Fund 13 Public Benefits Fund 24 General (Equip Rplmnt) Fund 10/46 PW Endow Fund 49 TDA Funds Grant 28 Dept Project Title PROJECT(S) # TOTAL ESTIMATED PROJECT COSTS FY 2020-21 Budget and Prior Year(s) Actuals Budget Appropriation This Fiscal Year through 5th Year Unfunded Prop C Fund 17 Quimby Fund 19 TDA Funds Grant 28 Water Fund 32 Electric Fund 33 Climate Balancing Fund 23 FY 2020-21 Budget and Prior Year(s) Actuals FY 2021-22 Adopted Budget FY 2022-23 Adopted Budget FY 2023-24 Adopted Budget FY 2024-25 Adopted Budget AB 939 Fund 39 PW Endow Fund 49 Highway Safety Improvement Program 28 FY 2025-26 Adopted Budget General (Equip Rplmnt) Fund 10/46 Measure M Fund 4 Utility Mitigation Fund 13 Prop A Fund 15 Climate Balancing Fund 23 Public Benefits Fund 24 50 CITY OF AZUSA FULL-TIME PERSONNEL ALLOCATION SUMMARY FTE Allocation Budgeted Salary FY 20/21 FY21/22 FY 20/21 FY21/22 ADMINISTRATION Office of the City Manager 2.30 2.30 300,575$ 303,355$ City Clerk 2.00 2.00 183,550 189,000 Administration Total 4.30 4.30 484,125 492,355 ADMINISTRATIVE SERVICES Finance 8.30 7.85 672,890$ 704,480$ Purchasing 2.00 2.00 149,200 159,200 Personnel Services 2.00 2.00 171,560 183,560 Risk Management 2.00 2.00 171,560 183,560 CFD Park Operations Rosedale 1.70 1.70 123,530 128,045 Administrative Services Total 16.00 15.55 1,288,740 1,358,845 COMMUNITY RESOURCES Recreation 6.25 6.25 454,870 449,295 Senior Acitivities 1.52 1.62 79,605 81,605 Senior Nutrition 1.48 2.18 76,525 135,375 Proposition A 7.08 7.31 440,010 488,990 Proposition C 3.63 3.55 250,695 263,385 Community Resources Total 19.96 20.90 1,301,705 1,418,650 ECONOMIC AND COMMUNITY DEV. Building 4.70 4.95 415,925 442,580 Community Improvement 6.44 6.69 486,705 508,650 Community Development Block Grant (CDBG)1.16 1.51 80,595 101,635 Economic Development 1.00 1.25 74,600 90,730 Planning 3.70 3.95 293,560 319,125 Economic and Community Dev. Total 17.00 18.35 1,351,385 1,462,720 INFORMATION TECHNOLOGY City Information Systems 2.38 2.38 262,785 260,035 Light and Water Information Systems 4.36 4.36 418,170 442,210 Sewer Information Systems 0.26 0.26 29,115 25,455 Information Technology Total 7.00 7.00 710,070 727,700 LIBRARY General Library Services 9.00 9.00 569,355 566,600 Library Total 9.00 9.00 569,355 566,600 51 CITY OF AZUSA FULL-TIME PERSONNEL ALLOCATION SUMMARY FTE Allocation Budgeted Salary FY 20/21 FY21/22 FY 20/21 FY21/22 LIGHT AND WATER Consumer Services 31.20 29.25 2,483,590 2,331,695 Electric 25.00 25.00 2,775,180 2,857,140 Public Benefit 1.10 1.45 119,455 161,725 Solid Waste 1.00 0.60 131,520 94,760 Water 28.30 30.30 2,432,930 2,648,745 Light and Water Total 86.60 86.60 7,942,675 8,094,065 PUBLIC SAFETY Police 88.00 91.00 8,449,085 8,891,660 Police-Information Technology 2.00 2.00 173,380 183,660 Public Safety Total 90.00 93.00 8,622,465 9,075,320 PUBLIC WORKS Engineering 1.50 1.05 126,305 87,655 Facilities Maintenance 1.24 1.22 86,265 88,535 Graffiti Abatement 1.02 1.32 51,480 77,065 Parks Operations 7.55 7.70 519,350 514,820 Roadway Maintenance 9.40 10.05 604,555 671,450 Safe Clean Water 0.00 0.75 - 63,790.00 Sewer Maintenance 8.43 8.21 677,440 680,885 Public Works Total 29.14 30.30 2,065,395 2,184,200 TOTAL FULL-TIME PERSONNEL 279.00 285.00 24,335,915$ 25,380,455$ 52 CITY OF AZUSA PART-TIME PERSONNEL ALLOCATION SUMMARY FTE Allocation Budgeted Salary FY 20/21 FY21/22 FY 20/21 FY21/22 ADMINISTRATION Office of the City Manager 988 988 14,375$ 16,565$ City Council N/A N/A 24,000 24,000 City Treasurer N/A N/A 31,525 31,525 City Clerk 5,356 5,356 158,385 156,160 Administration Total 6,344 6,344 228,285 228,250 ADMINISTRATIVE SERVICES CFD Park Operations Rosedale 1,924 1,907 26,255 28,400 Administrative Services Total 1,924 1,907 26,255 28,400 COMMUNITY RESOURCES Recreation 11,877 35,776 191,610 559,010 Aquatic Programs 3,561 7,502 77,735 131,940 Senior Acitivities 915 - 23,035 - Proposition A 4,222 3,452 104,320 91,905 Proposition C 1,165 1,164 28,970 31,040 Community Resources Total 21,741 47,895 425,670 813,895 ECONOMIC AND COMMUNITY DEV. Community Development Block Grant (CDBG)2,413 2,413 38,170 41,805 Economic and Community Dev. Total 2,413 2,413 38,170 41,805 INFORMATION TECHNOLOGY City Information Systems 1,040 499 26,370 12,901 Light & Water Information Systems - 499 - 12,901 Information Technology Total 1,040 998 26,370 25,802 LIBRARY General Library Services 16,328 20,301 302,080 375,385 Library Total 16,328 20,301 302,080 375,385 LIGHT AND WATER Consumer Services 7,342 1,560 145,625 25,975 Light and Water Total 7,342 1,560 145,625 25,975 PUBLIC SAFETY Police 18,304 16,328 485,075 488,180 Public Safety Total 18,304 16,328 485,075 488,180 53 CITY OF AZUSA PART-TIME PERSONNEL ALLOCATION SUMMARY FTE Allocation Budgeted Salary FY 20/21 FY21/22 FY 20/21 FY21/22 PUBLIC WORKS Graffiti Removal 624 624 15,550 16,010 Roadway Maintenance 832 832 20,515 21,215 Parks Operations 8,902 8,237 131,355 129,480 Public Works Total 10,358 9,693 167,420 166,705 TOTAL PART-TIME PERSONNEL HOURS 85,794 107,439 1,844,950$ 2,194,397$ 54 CITY OF AZUSA ADOPTED PERSONNEL CHANGES FOR FISCAL YEAR 2021-22 DETAILS Department Division Request/Proposal Current Classification FTE Total Cost Fund Justification Administrative Services Purchasing New Part-Time Position: Store Keeper Classification: Store Keeper - P/T 0.48 28,845$ General Fund Assist full-time store keeper with daily duties including but not limited to pulling order for internal customers, delivering goods on a daily basis to various facilities, receive daily shipments, monitor and restock inventory and non inventory items into accounting system, Accounting Reclassify: Senior Accountant to Principal Accountant Delete: Senior Account (1.0) Add: Principal Accountant (1.0) - 5,785$ 30% GF, 25% Prop A, 25% Prop C, 10% Sewer, 5% Gas Tax, 5% Measure R Create additional hierarchy in Finance for retention purposes Accounting Adjust Salary Range: Budget Administrator Classification: Budget Administrator - 12,260$ General Fund Bring salary more in alignment with market in addition to incumbent taking on more complex duties over the years Accounting Adjust Salary Range: Finance Manager Classification: Finance Manager - 10,900$ General Fund Increase salary to same as Police Administrative Services Manager for retention and to address compaction Human Resources/Risk Management Adjust Salary Range: Human Resources Manager Classification: Human Resources Manager - 12,920$ 50% General Fund, 50% Risk Management Increase salary to same as Police Administrative Services Manager for recruitment and retention Administrative Services Total Estimated Impact: 0.48 70,710$ Community Resources Senior Programs Reclassify from Part Time to Full time Position: Recreation Coordinator- F/T Delete: (0.69) Rec Coordinator- P/T Delete: (0.31) Rec Leader-P/T (0.31 FTE) Add: (1.0) Recreation Coordinator - F/T - 15,620 35% CDBG, 40% GF Sr Activities, 25% GF Recreation Oversee and implement senior svcs programs, but expand services for youth and family especially in public benefits and social services. Community Resources Total Estimated Impact: - 15,620$ Econ & Comm Dev Administration New Full-Time Position: Administrative Tech Classification: Admin Tech- F/T 1.00 84,420$ General Fund Resume administrative duties for the Department absorbed by the Executive Assistant to the City Manager over the years Econ & Comm Dev Total Estimated Impact: 1.00 84,420$ Public Safety Public Safety New Full Time Position: Police Officer (3 positions) Classification: Police Officers - F/T 3.00 402,930$ General Fund 3 new positions will help increase Public Safety and quality of life issues Public Safety Total Estimated Impact 3.00 402,930$ (Salaries and Benefits) 55 Department Division Request/Proposal Current Classification FTE Total Cost Fund Justification Public Works Facilities New Part-Time Positions: 2 Street Maint Worker I-P/T Classification: Street Maint Worker I- P/T 0.95 55,850$ General Fund These positions will be fully dedicated to facilities maintenance instead of rotating street maintenance staff to assist with facilities maintenance Engineering Reclassify Full-Time Position: Senior Administrative Tech Delete: Administrative Tech - F/T Add: Senior Administrative Tech - F/T - 5,685 15% Measure W, 30% Sewer, 20% Gen Fund, 15% Gas Tax, 10% Prop A, 10% Prop C Accounts payable, purchase orders, tracking contract payments for dept projects. Researches and maintains info. Involved in assignments that require detailed and complex knowledge of programs/projectsEngineeringNew Full-Time Position: Senior Management Analyst Classification: Senior Management Analyst- F/T 1.00 102,665 20% Measure W, 20% Sewer, 50% Gas Tax, and 10% Gen Fund. Conducts organizational, administrative, and operational studies. Analyzes legislation, develops funding proposals, policy alternatives and strategies. Conducts surveys and analyzes information. Performs analysis and review of budgetary, financial and operational systems. Public Works Total Estimated Impact: 1.95 164,200$ Light & Water Electric Adjust Salary Range: Assistant Director of Utilities - Resources Management Classification: Assistant Director of Utilities - Resources Management - 18,325$ Electric Fund Managing the City's power supply portfolio, including long and short term resource planning, negotiation and administration of power and transmission contracts, energy scheduling operations, and regulatory compliance. Consumer Services Reclassify Full Time Position: Customer Svcs Rep I Delete: Cashier F/T Add: Customer Svcs Rep I - 17,550 Consumer Services Fund This reclass is to increase operational efficiency and provide cross training and backup personnel for the cashiering function. Consumer Services Reclassify from Full Time Position: Customer Care Operations Supervisor Delete: Customer Care Lead Delete: Cashier P/T Add: Customer Care Operations Supervisor - (14,195)Consumer Services Fund This supervisor will be responsible for 14 director reports, which is the highest number of direct reports for any supervisor in the utility, and the supervisor is not able to give proper attention to the training and performance of each employeeConsumer Services Reclassify Full Time Position: Customer Svcs Rep II Delete: Customer Service Rep I Add: Customer Service Rep II - 3,085 Consumer Services Fund To advance the most senior/experienced CSR I to the CSR II level to ensure that customers calling in receive a high level of customer care. Electric Adjust Salary Range: Senior Power Resources Planner Classification: Senior Power Resources Planner - 11,140 Electric Fund This position is an integral and mission critical technical position. Light & Water Total Estimated Impact: - 35,905$ GRAND TOTAL ESTIMATED IMPACT:6.43 773,786$ (Salaries and Benefits) 56 CITY OF AZUSA ADOPTED PERSONNEL CHANGES BY FUNDS FOR FY 2021-22 SUMMARY Fund Department FTE Total Cost GENERAL FUND Administrative Services 0.48 60,201 Community Resources - 10,153 Economic & Community Development 1.00 84,420 Public Safety 3.00 402,930 Public Works 1.05 67,254 General Fund Total Estimated Impact: 5.53 624,957$ PROPOSITION A Administrative Services - 1,446 Public Works - 569 Prop A Total - 2,015$ PROPOSITION C Administrative Services - 1,446 Public Works - 569 Prop C Total - 2,015$ Risk Management Administrative Services - 6,460 Risk Management Total - 6,460$ CDBG Community Resources - 5,467 CDBG Total - 5,467$ Measure W Public Works 0.20 21,386 Measure W Total 0.20 21,386$ Measure R Administrative Services - 289 Measure R Total - 289$ Gas Tax Administrative Services - 289 Public Works 0.50 52,185 Gas Tax Total 0.50 52,475$ Sewer Administrative Services - 579 Public Works 0.20 22,239 Sewer Total 0.20 22,817$ CONSUMER SERVICES Light & Water - 6,440$ ELECTRIC Light & Water - 29,465 Light & Water Total Estimated Impact: - 35,905$ GRAND TOTAL ESTIMATED IMPACT:6.43 773,786$ (Salaries and Benefits) 57 PERSONNEL SUMMARIES ADMINISTRATION FTE Allocation Budgeted Salary FY 20/21 FY21/22 FY 20/21 FY21/22 Notes Office of the City Manager City Manager 0.30 0.30 64,200$ 64,200$ [a] Deputy City Manager 1.00 1.00 160,000 160,000 Executive Assistant to the City Mgr 1.00 1.00 76,375 79,155 Full-Time Total 2.30 2.30 300,575 303,355 Management Intern / Part-Time 988 988 14,375 16,565 Part-Time Total 988 988 14,375 16,565 City Clerk Chief Deputy City Clerk 1.00 1.00 109,880$ 113,140$ Assistant Chief Deputy City Clerk 1.00 1.00 73,670 75,860 Full-Time Total 2.00 2.00 183,550 189,000 City Clerk N/A N/A 37,085$ 37,085$ [b] Deputy City Clerk I 2,912 2,912 73,645 75,380 Receptionist 2,444 2,444 47,655 43,695 Part-Time Total 5,356 5,356 158,385 156,160 City Council Councilmember N/A N/A 24,000$ 24,000$ [b] Part-Time Total - - 24,000 24,000 City Treasurer City Treasurer N/A N/A 31,525$ 31,525$ [b] Part-Time Total - - 31,525 31,525 Administration Full-Time Total 4.30 4.30 484,125$ 492,355$ Administration Part-Time Total 6,344 6,344 228,285$ 228,250$ NOTES [a] FTE is split between L&W Administration (0.30), Solid Waste (0.30), Prop A (0.05), Prop C (0.05) [b] This is an elected position, there is no allocated FTE 58 PERSONNEL SUMMARIES ADMINISTRATIVE SERVICES FY 20/21 FY21/22 FY 20/21 FY21/22 Notes Accounting Director of Administrative Services 0.50 0.50 87,545$ 87,545$ [a] Finance Manager 1.00 1.00 95,755 115,710 Administrative Technician 0.50 0.00 27,030 - [b] Budget Administrator 1.00 1.00 91,160 104,330 Principal Accountant 0.00 0.30 - 30,075 [c] Senior Accountant 1.30 1.00 122,140 97,470 Junior Accountant 1.00 0.65 56,675 41,790 [h] Senior Payroll Specialist 1.00 1.00 65,610 72,615 Payroll Specialist 1.00 1.00 56,765 55,665 HR Specialist I 0.00 0.50 - 30,685 Senior Accounting Specialist 1.00 0.90 70,210 68,595 Full-Time Total 8.30 7.85 672,890 704,480 Purchasing Purchasing Agent 1.00 1.00 75,230$ 82,320$ Store Keeper 1.00 1.00 73,970 76,880 Full-Time Total 2.00 2.00 149,200 159,200 Store Keeper P/T 0.00 988 -$ 27,330$ Part-Time Total 0.00 988 - 27,330 Personnel Services Director of Administrative Services 0.25 0.25 43,770$ 43,770$ [a] Human Resources Manager 0.50 0.50 47,880 52,475 [d] Human Resources Technician I 0.50 0.00 28,380 - [d] Human Resources Specialist I 0.00 0.25 - 15,345 Human Resources Specialist II 0.00 0.50 - 33,755 HR/Risk Management Analyst 0.50 0.50 38,015 38,215 [d] Administrative Technician 0.25 0.00 13,515 - [b] Full-Time Total 2.00 2.00 171,560 183,560 Risk Management Director of Administrative Services 0.25 0.25 43,770$ 43,770$ [a] Human Resources Manager 0.50 0.50 47,880 52,475 [d] Human Resources Technician I 0.50 0.00 28,380 - [d] Human Resources Specialist I 0.00 0.25 - 15,345 Human Resources Specialist II 0.00 0.50 - 33,755 FTE Allocation Budgeted Salary 59 HR/Risk Management Analyst 0.50 0.50 38,015 38,215 [d] Administrative Technician 0.25 0.00 13,515 - [b] Full-Time Total 2.00 2.00 171,560 183,560 CFD Operatons - Rosedale Director of Public Works/City Engineer 0.15 0.15 24,000$ 24,000$ [e] Recreation Supreintendent 0.30 0.30 29,770 30,795 [f] Parks Maintenance Crew Supervisor 0.25 0.25 18,365 19,040 [g] Park Maintenance Worker I 1.00 1.00 51,395 54,210 Full-Time Total 1.70 1.70 123,530 128,045 Asst Parks Maintenance Worker I 156 156 2,280$ 2,525$ Parks Ambassadors 1,768 1,751 23,975 25,875 Part-Time Total 1,924 1,907 26,255 28,400 Administrative Services Full-Time Total 16.00 15.55 1,288,740$ 1,358,845$ Administrative Services Part-Time Total 1,924 2,895 26,255$ 55,730$ NOTES [a] FTE is split between Finance (0.50), Personnel Services (0.25), and Risk Management (0.25) [b] FTE is split between Finance (0.50), Personnel Services (0.25), and Risk Management (0.25) [d] FTE is split between Personnel Services (0.50) and Risk Management (0.50) [f] FTE is split between CFD Operations (0.30) and Park Operations (0.70) [g] FTE is split between CFD Operations (0.25) and Park Operations (0.75) [h] FTE is split between Finance (0.65), Prop A (0.18), Prop C (0.18) [c] FTE is split between Finance (0.30), Roadway Maintenance (0.05), Sewer (0.10), Prop A (0.25), Prop C (0.25), and Engineering (0.05) [e] FTE is split between CFD Operations (0.15), Sewer (0.50), Road Maintenance (0.25), and Park Operation (0.10) 60 PERSONNEL SUMMARIES COMMUNITY RESOURCES FY 20/21 FY21/22 FY 20/21 FY21/22 Notes Recreation Director of Community Resources 0.75 0.55 109,590$ 80,365$ [a] Recreation Superintendent 1.00 1.00 98,035 102,655 Recreation Coordinator 3.00 3.25 146,085 159,185 Senior Admistrative Technician 1.05 1.00 71,175 76,215 [b] Family Services Manager 0.45 0.45 29,985 30,875 Full-Time Total 6.25 6.25 454,870 449,295 Assistant Recreation Leader 2,933 14,206 41,885 213,960 Recreation Leader 6,240 19,386 102,500 310,045 Recreation Coordinator 520 - 11,880 - Senior Recreation Leader 2,184 2,184 35,345 35,005 Part-Time Total 11,877 35,776 191,610 559,010 Aquatic Programs Recreation Coordinator (Pool Manager)1,741 1741 38,055$ 37,920$ Instructor Guard 1,456 2,267 34,620 37,685 Recreation Leader - 2,038 - 35,595 Lifeguard 364 1,456 5,060 20,740 Part-Time Total 3,561 7,502 77,735 131,940 Senior Nutrition Senior Administrative Technician 0.15 0.50 10,395$ 37,510$ [b] Senior Management Analyst 0.00 0.35 - 29,760 Family Services Manager 0.33 0.33 21,990 22,645 Senior Recreation Leader 1.00 1.00 44,140 45,460 Full-Time Total 1.48 2.18 76,525 135,375 Recreation Leader - 458 - 7,750 Part-Time Total - 458 - 7,750 Senior Programs Senior Administrative Technician 0.30 0.00 20,795$ -$ [b] Recreation Cooordinator 0.00 0.40 - 21,050 Family Services Manager 0.22 0.22 14,660 15,095 Senior Recreation Leader 1.00 1.00 44,150 45,460 Full-Time Total 1.52 1.62 79,605 81,605 Recreation Coordinator 915 - 23,035 - Part-Time Total 915 - 23,035 - FTE Allocation Budgeted Salary 61 Proposition A Director of Community Resources 0.13 0.25 18,265$ 36,530$ [a] Tranportation Supervisor 0.75 0.75 57,325 62,245 [c] Transportation Dispatcher 1.50 1.50 76,780 83,010 Principal Accountant 0.00 0.25 - 25,065 Senior Accountant 0.25 0.00 23,315 - Junior Accountant 0.00 0.18 - 11,250 Senior Accounting Specialist 0.00 0.10 - 7,620 Bus Driver 3.75 3.75 206,875 213,000 Senior Management Analyst 0.25 0.38 20,645 32,310 Senior Administrative Technician 0.15 0.10 10,080 7,260 [b] Administrative Technician 0.25 0.00 16,025 - City Manager 0.05 0.05 10,700 10,700 [d] Full-Time Total 7.08 7.31 440,010 488,990 Bus Driver 2,350 2,350 57,810 60,430 Transportation Dispatcher 1,872 1,102 46,510 31,475 Part-Time Total 4,222 3,452 104,320 91,905 Proposition C Director of Community Resources 0.13 0.20 18,265$ 29,225$ [a] Tranportation Supervisor 0.25 0.25 19,110 20,750 [c] Transportation Dispatcher 0.50 0.50 25,590 27,670 Principal Accountant 0.00 0.25 - 25,065 Senior Accountant 0.25 0.00 23,315 - Junior Accountant 0.00 0.18 - 11,250 Bus Driver 1.25 1.25 68,950 71,000 Senior Management Analyst 0.25 0.27 20,645 22,960 Senior Administrative Technician 0.70 0.60 48,095 44,765 [b] Administrative Technician 0.25 0.00 16,025 - City Manager 0.05 0.05 10,700 10,700 [d] Full-Time Total 3.63 3.55 250,695 263,385 Bus Driver 790 790 19,270 20,325 Transportation Dispatcher 374 374 9,700 10,715 Part-Time Total 1,165 1,164 28,970 31,040 Community Resources Full-Time Total 19.96 20.90 1,301,705$ 1,418,650$ Community Resources Part-Time Total 21,741 47,895 425,670$ 813,895$ NOTES [a] FTE is split between Recreation (0.75), Prop A (0.125), Prop C (0.125) [c] FTE is split between Prop A (0.75), Prop C (0.25) [b] FTE is split between Recreation (1.05), Senior Nutrition (0.15), Senior Programs (0.30), Prop A (0.15), Prop C (0.70) [d] FTE is split between Office of the City Manager (0.30), L&W Administration (0.30), Solid Waste (0.30), Prop A (0.05), Prop C (0.05) 62 PERSONNEL SUMMARIES ECONOMIC AND COMMUNITY DEVELOPMENT FTE Allocation Budgeted Salary FY 20/21 FY21/22 FY 20/21 FY21/22 Notes Building Econ & Comm Dev Director 0.35 0.35 55,300$ 55,300$ [a] Administrative Technician 0.00 0.25 - 13,915 [a] Planning Manager 0.35 0.35 36,540 39,510 [a] Building Official 1.00 1.00 104,405 107,505 Building Inspector I 1.00 1.00 80,005 82,530 Building Inspector II 1.00 1.00 75,565 77,805 Building Technician 1.00 1.00 64,110 66,015 Full-Time Total 4.70 4.95 415,925 442,580 Community Improvement Econ & Comm Dev Director 0.30 0.30 47,400$ 47,400$ [a] Administrative Technician 0.00 0.25 - 13,915 [a] Planning Manager 0.30 0.30 31,320 33,865 [a] Community Improvement Manager 0.84 0.84 85,060 87,990 [b] Community Improvement Inspector 2.00 2.00 120,785 125,925 [c] Sr. Community Improvement Inspector 1.00 1.00 70,920 77,875 Development Services Assistant 2.00 2.00 131,220 121,680 Full-Time Total 6.44 6.69 486,705 508,650 CDBG Community Improvement Manager 0.16 0.16 16,200$ 16,760$ [b] Community Improvement Inspector 1.00 1.00 64,395 66,455 [c] Recreation Coordinator 0.00 0.35 - 18,420 [c] Full-Time Total 1.16 1.51 80,595 101,635 Recreation Leader - P/T 2,413 2,413 38,170$ 41,805$ Part-Time Total 2413 2413 38,170 41,805 Economic Development Economic Development Specialist 1.00 1.00 74,600$ 76,815$ Administrative Technician 0.00 0.25 - 13,915 Full-Time Total 1.00 1.25 74,600 90,730 Planning Econ & Comm Dev Director 0.35 0.35 55,300$ 55,300$ [a] Administrative Technician 0.00 0.25 - 13,915 [a] 63 Planning Manager 0.35 0.35 36,540 39,510 [a] Senior Planner 1.00 1.00 80,210 82,595 Assistant Planner 1.00 1.00 69,355 71,415 Planning Technician 1.00 1.00 52,155 56,390 Full-Time Total 3.70 3.95 293,560 319,125 Econ & Comm Develop Full-Time Total 17.00 18.35 1,351,385$ 1,462,720$ Econ & Comm Develop Part-Time Total 2,413 2,413 38,170$ 41,805$ NOTES [a] FTE is split between Planning (0.35), Building (0.35), Community Improvement (.30) [b] FTE is split between Community Improvement (0.84), CDBG (0.16) [c] FTE is split between Community Improvement (2.00), CDBG (1.00) 64 PERSONNEL SUMMARIES INFORMATION TECHNOLOGY FTE Allocation Budgeted Salary FY 20/21 FY21/22 FY 20/21 FY21/22 Notes City Information Systems Director of Information Systems 0.50 0.50 79,610$ 79,610$ [a] Information Tech & Sys Manager 0.35 0.35 46,705 48,255 [b] Senior Information Technology Analyst 0.60 1.03 55,705 100,185 [c] Information Technology Analyst 0.50 0.50 32,615 31,985 [a] GIS Coordinator 0.43 0.00 48,150 - Full-Time Total 2.38 2.38 262,785 260,035 Administrative Tech - PT 1,040 499 26,370 12,901 Part-Time Total 1040 499 26,370 12,901 Light & Water Information Systems Director of Information Systems 0.50 0.50 79,610$ 79,610$ [a] Information Tech & Sys Manager 0.65 0.65 86,735 89,620 [b] Senior Information Technology Analyst 1.40 2.71 122,985 240,995 [c] Information Technology Analyst 0.50 0.50 32,615 31,985 [a] GIS Coordinator 0.31 0.00 34,715 - GIS Analyst 1.00 0.00 61,510 - Full-Time Total 4.36 4.36 418,170 442,210 Administrative Tech - PT - 499 - 12,901 Part-Time Total - 499 - 12,901 Sewer Information Systems Senior Information Technology Analyst 0.00 0.26 -$ 25,455$ GIS Coordinator 0.26 0.00 29,115 - Full-Time Total 0.26 0.26 29,115 25,455 Information Technology Full-Time Total 7.00 7.00 710,070$ 727,700$ Information Technology Part-Time Total 1,040 998 26,370$ 25,802$ NOTES [a] FTE is split between City Information Systems (0.50), Light & Water Information Systems (0.50) [b] FTE is split between City Information Systems (0.35), Light & Water Information Systems (0.65) [c] FTE is split between City Information Systems (0.60), Light & Water Information Systems (1.40) 65 PERSONNEL SUMMARIES LIBRARY FTE Allocation Budgeted Salary FY 20/21 FY21/22 FY 20/21 FY21/22 Notes General Library Services Library Services Manager 1.00 1.00 99,535$ 103,035$ Senior Librarian (Youth)1.00 1.00 72,335 77,975 Library Circulation Supervisor 1.00 1.00 60,720 51,840 Library Assistant III 3.00 3.00 155,100 144,030 Librarian 1.00 1.00 65,610 64,295 Senior Administrative Technician 1.00 1.00 67,210 72,615 Community Resources Specialist 1.00 1.00 48,845 52,810 [a] Full-Time Total 9.00 9.00 569,355 566,600 Library Aide 6,916 6,926 100,430 110,780 Library Page 2,964 4,950 47,565 78,440 Info Tech Analyst 988 - 34,895 - Literacy Services & Adult Ed Coord 1,456 1,456 41,045 41,045 Literacy Program Assistant - 988 - 16,715 [a] Community Resource Specialist - 988 - 23,305 [a] Administrative Assistant - 988 - 20,115 [a] Office Specialist I (Passport Agent)988 988 18,020 18,020 Bookmobile Driver 988 988 15,085 17,615 Department Intern 988 988 13,090 14,770 Librarian 1,040 1,040 31,950 34,580 Part-Time Total 16,328 20,301 302,080 375,385 Library Full-Time Total 9.00 9.00 569,355$ 566,600$ Library Part-Time Total 16,328 20,301 302,080$ 375,385$ NOTES [a] Position is funded through Grants 66 PERSONNEL SUMMARIES LIGHT & WATER FY 20/21 FY21/22 FY 20/21 FY21/22 Notes Consumer Services Administration Director of Utilities 0.95 0.95 188,880$ 188,880$ [a] Utilities Administrative and Finacial Services Manager 0.95 1.00 86,635 98,600 Senior Management Analyst 1.00 1.00 71,885 69,765 Senior Administrative Technician 2.00 2.00 129,695 132,120 City Manager 0.30 0.30 64,200 64,200 [b] Utilities Financial Services Analyst 1.00 1.00 71,885 69,765 Office Specialist 1.00 1.00 36,890 39,885 Subtotal 7.20 7.25 650,070 663,215 Field Services Field Services Representative 4.00 2.00 311,850 165,530 Customer Service Rep III 0.00 1.00 -71,740 Field Services Supervisor 1.00 1.00 88,015 91,620.00 Water Production Operator Lead 1.00 0.00 102,890 0.00 Subtotal 6.00 4.00 502,755 328,890 Records and Collections Customer Care Operations Supervisor 1.00 2.00 81,755 164,035 Utility Business Information Systems Specialist 1.00 1.00 88,240 92,715 Customer Services Representative I 1.00 4.00 49,035 204,030 Customer Services Representative II 0.00 1.00 -54,100 Customer Services Representative III 9.00 4.00 641,560 291,040 Customer Care Lead 1.00 0.00 74,455 - Field Service Representative 0.00 2.00 -160,500 Cashier 1.00 0.00 39,420 - Utility Billing Specialist 3.00 3.00 228,165 234,630 Subtotal 17.00 17.00 1,202,630 1,201,050 Employee Expenses Assistant Director Customer Care and Solutions 1.00 1.00 128,135 138,540 Subtotal 1.00 1.00 128,135 138,540 Full-Time Total 31.20 29.25 2,483,590 2,331,695 Field Services Drought Tech 1,830 - 31,810 - Meter Reader 1,456 - 42,030 - Water Education Specialist 1,560 - 27,115 - FTE Allocation Budgeted Salary 67 Subtotal 4,846 - 100,955 - Records and Collections Cashiers 2,496 1,560 44,670 25,975 Subtotal 2,496 1,560 44,670 25,975 Part-Time Total 7,342 1,560 145,625 25,975 Electric Distributions & Operations Assistant Director Electric Operations 1.00 1.00 168,445$ 173,925$ Electric Distribution Supervisor 1.00 1.00 156,160 156,470 Electric Crew Supervisor 4.00 4.00 557,175 543,005 Line Mechanic 3.00 3.00 313,800 304,930 Line Mechanic Helper 1.00 1.00 71,510 68,250 Apprentice Line Mechanic 5.00 4.00 453,910 374,440 Senior Electric Test Technician 1.00 1.00 117,190 117,420 Electrical Test Technician 1.00 1.00 95,780 100,775 Apprentice Electrical Test Technician 1.00 1.00 78,815 75,215 Office Specialist I 1.00 1.00 38,740 41,075 Electric Troubleshooter 1.00 2.00 122,670 248,840 Subtotal 20.00 20.00 2,174,195 2,204,345 Engineering Senior Electrical Engineer 1.00 1.00 125,210 132,075 Associate Electrical Utility Engineer 0.00 1.00 - 104,330 Electrical Engineer 1.00 0.00 98,260 - Subtotal 2.00 2.00 223,470 236,405 Resources Management Assistant Director Resources Management 1.00 1.00 149,630 177,770 Senior Power Resources Planner 1.00 1.00 128,720 146,000 Senior Power Resources Coodinator 1.00 1.00 99,165 92,620 Subtotal 3.00 3.00 377,515 416,390 Full-Time Total 25.00 25.00 2,775,180 2,857,140 Public Benefit Programs Director of Utilities 0.05 0.05 10,040$ 9,940$ [a] Environmental Programs Specialist 0.30 0.70 28,850 71,310 [d] Utilities Administrative and Finacial Services Manager 0.05 0.00 4,560 - Environmental Programs Manager 0.70 0.70 76,005 80,475 [c] Full-Time Total 1.10 1.45 119,455 161,725 Solid Waste City Manager 0.30 0.30 64,200$ 64,200$ [b] Environmental Programs Specialist 0.70 0.30 67,320 30,560 [d] Full-Time Total 1.00 0.60 131,520 94,760 68 Water City Assistant Director Water Operations 1.00 1.00 144,715$ 149,015$ Senior Water System Engineer 1.00 1.00 119,250 132,075 Office Specialist II 1.00 1.00 43,745 49,400 Engineering Associate - 1.00 - 104,330 Environmental Programs Manager 0.30 0.30 32,575 34,490 [c] Water System Engineer 1.00 0.00 103,175 - Subtotal 4.30 4.30 443,460 469,310 Source of Supply Water Production Supervisor 1.00 1.00 118,240 121,240 Water Production Operator II 2.00 1.00 162,030 81,775 Water Production Operator III 4.00 5.00 348,165 440,075 Water Production Operator Lead 0.00 1.00 - 95,820 Water System Adminstrator 1.00 1.00 64,555 63,915 Subtotal 8.00 9.00 692,990 802,825 Transmission & Distribution Water Distribution Supervisor 1.00 1.00 121,005 121,240 Water Distribution Crew Supervisor 2.00 2.00 198,210 198,600 Water Distribution Services Specialist 1.00 1.00 78,855 82,965 Meter Reader - 1.00 - 78,965 Water Distribution Equipment Operator 2.00 2.00 148,870 152,585 Welder/Water Distribution Worker I 2.00 2.00 149,475 153,620 Water Distribution Worker I 3.00 3.00 181,045 180,205 Water Distribution Worker III 5.00 5.00 419,020 408,430 Subtotal 16.00 17.00 1,296,480 1,376,610 Full-Time Total 28.30 30.30 2,432,930 2,648,745 Light & Water Full-Time Total 86.60 86.60 7,942,675$ 8,094,065$ Light & Water Part-Time Total 7,342 1,560 145,625$ 25,975$ NOTES [a] FTE is split between Cosumer Services-Administration (0.95), Public Benefit (0.05) [c] FTE is split between Water-City (0.30), Public Benefit (0.70) [d] FTE is split between Solid Waste (0.70), Public Benefit (0.30) [b] FTE is split between Office of the City Manager (0.30), Consumer Services-Administration (0.30), Solid Waste (0.30), Prop A (0.05), Prop C (0.05) 69 PERSONNEL SUMMARIES PUBLIC SAFETY FTE Allocation Budgeted Salary FY 20/21 FY21/22 FY 20/21 FY21/22 Notes Police Police Chief 1.00 1.00 217,660$ 211,680$ Police Captain 2.00 2.00 347,300 357,440 Police Lieutenant 4.00 4.00 602,600 626,900 Police Sergeant 8.00 8.00 1,004,250 1,042,880 Police Corporal 10.00 10.00 1,116,265 1,144,305 Police Officer 36.00 39.00 3,443,170 3,701,990 Police Administraitve Services Manager 1.00 1.00 123,865 128,055 Police Communications Supervisor 1.00 1.00 87,145 96,795 Police Records Supervisor 1.00 1.00 63,070 64,945 Administrative Analyst 1.00 1.00 78,130 80,690 Community Services Officer-Field 3.00 3.00 195,930 189,165 Court Liaison Officer 1.00 1.00 81,505 68,165 Dispatcher 10.00 10.00 610,120 656,665 Jail, Fleet, & Facilities Coordinator 1.00 1.00 60,845 62,620 Property, Evidence, & Crime Scene Tech 1.00 1.00 76,990 79,250 Emergency Services Coordinator 1.00 1.00 - 69,765 Records Specialist I 3.00 3.00 137,215 128,115 Records Specialist II 0.00 1.00 - 53,795 Records Specialist III 1.00 0.00 57,975 - Training Coordinator 1.00 1.00 81,505 72,775 Administrative Technician 1.00 1.00 63,545 55,665 Full-Time Total 88.00 91.00 8,449,085 8,891,660 Administrative Assistant 1,976 1,560 43,055 34,930 Office Specialist I 520 1,040 8,995 18,970 Police Aide III 3,120 1,040 44,125 32,295 Police Dispatcher 2,184 2,184 53,800 55,935 Police Officer Reserve I 6,760 6,344 207,975 201,945 Police Officer Reserve II - 416 - 12,775 Police Records Specialist 2,080 2,080 39,115 41,445 Police Sergeant Reserve 1,664 1,664 88,010 89,885 Part-Time Total 18,304 16,328 485,075 488,180 Police Information Technology Information Systems Manager 1.00 1.00 99,705$ 107,800$ Information Tech Analyst 1.00 1.00 73,675 75,860 Full-Time Total 2.00 2.00 173,380 183,660 Public Safety Full-Time Total 90.00 93.00 8,622,465$ 9,075,320$ Public Safety Part-Time Total 18,304 16,328 485,075$ 488,180$ 70 PERSONNEL SUMMARIES PUBLIC WORKS FY 20/21 FY21/22 FY 20/21 FY21/22 Notes Engineering Public Works Inspector 1.00 1.00 80,220$ 82,840$ Senior Accountant 0.05 0.05 4,665 4,815 [b] Assistant Director of Public Works 0.25 0.00 28,600 - [c] Administrative Technician 0.20 0.00 12,820 - [d] Full-Time Total 1.50 1.05 126,305 87,655 Facilities Maintenance Street Maintenance Crew Supervisor 0.05 0.05 3,730$ 3,860$ [h] Street Maintenance Worker I 0.05 0.05 2,340 2,470 [a] Street Maintenance Worker II 0.05 0.03 2,630 1,425 [a] Street Maintenance Worker III 0.09 0.09 4,910 5,965 [a] Facilities Maintenance Foreman 1.00 1.00 72,655 74,815 Full-Time Total 1.24 1.22 86,265 88,535 Street Maintenance Worker I 0.00 1,976 - 43,570 Part-Time Total 0.00 1,976 - 43,570 Graffiti Abatement Senior Management Analyst 0.00 0.10 -$ 6,975$ [a] Senior Administrative Technician 0.00 0.20 - 14,525 [a] Street Maintenance Worker I 0.77 0.77 36,605 38,970 [a] Street Maintenance Worker II 0.25 0.25 14,875 16,595 [a] Full-Time Total 1.02 1.32 51,480 77,065 Street Maintenance Worker I 624 624 15,550 16,010 Part-Time Total 624 624 15,550 16,010 Roadway Maintenance Director of Public Works/City Engineer 0.25 0.25 40,000$ 40,000$ [e] Senior Management Analyst 0.00 0.50 - 34,885 [f] Senior Administrative Technician 0.50 0.65 33,605 47,195 [f] Senior Management Analyst 0.50 0.00 41,290 - [g] Street Maintenance Crew Supervisor 1.90 1.91 141,915 147,540 [h] Street Maintenance Worker I 2.92 2.52 141,860 127,520 [a] Street Maintenance Worker II 1.39 0.98 75,735 55,815 [a] Street Maintenance Worker III 1.90 3.19 125,485 213,480 [a] FTE Allocation Budgeted Salary 71 Principal Accountant 0.00 0.05 - 5,015 [b] Senior Accountant 0.05 0.00 4,665 - [b] Full-Time Total 9.40 10.05 604,555 671,450 Street Maintenance Worker I 832 832 20,515 21,215 Part-Time Total 832 832 20,515 21,215 Safe Clean Water Pricipal Civil Engineer 0.00 0.25 -$ 28,055$ [i] Senior Administrative Technician 0.00 0.30 - 21,780 Senior Management Analyst 0.00 0.20 - 13,955 Full-Time Total 0.00 0.75 -63,790 Sewer Maintenance Director of Public Works/City Engineer 0.50 0.50 80,000$ 80,000$ [e] Assistant Director of Public Works 0.75 0.00 85,800 - [c] Public Works Supervisor 1.00 0.00 75,760 - Principal Civil Engineer 0.00 0.75 - 84,165 [i] Public Works Superintendent 1.00 1.00 97,675 105,985 Public Works Project Manager 1.00 1.00 87,520 94,780 Engineering Assistant 1.00 1.00 71,820 73,950 Senior Management Analyst 0.00 0.20 - 13,955 Street Maintenance Crew Supervisor 0.05 0.05 3,685 3,800 [h] Street Maintenance Worker I 1.66 1.66 78,855 83,640 [a] Street Maintenance Worker II 0.34 0.00 20,225 - [a] Street Maintenance Worker III 0.58 1.45 37,460 94,275 [a] Senior Administrative Technician 0.15 0.50 10,080 36,310 [f] Principal Accountant 0.00 0.10 - 10,025 [b] Senior Accountant 0.10 0.00 9,325 - [b] Administrative Technician 0.30 0.00 19,235 - [d] Full-Time Total 8.43 8.21 677,440 680,885 Parks Operations Recreation Superintendent - Parks Operations 0.70 0.70 69,465$ 71,860$ Director of Public Works/City Engineer 0.10 0.10 16,000 16,000 [e] Senior Administrative Technician 0.00 0.15 - 10,890 Parks Maintenance Supervisor 1.00 0.00 69,920 - Parks Maintenance Crew Supervisor 0.75 1.75 55,100 118,310 Parks Maintenance Worker I 1.00 2.00 44,385 93,715 [a] Parks Maintenance Worker III 4.00 3.00 264,480 204,045 [a] Full-Time Total 7.55 7.70 519,350 514,820 72 Assistant Parks Maintenance Worker I 6,718 6,053 101,600 97,130 Parks Ambassadors 2,184 2,184 29,755 32,350 Part-Time Total 8,902 8,237 131,355 129,480 Public Works Full-Time Total 29.14 30.30 2,065,395$ 2,184,200$ Public Works Part-Time Total 10,358 11,669 167,420$ 210,275$ NOTES [c] FTE is split between Engineering (0.25), Sewer Maintenance (0.75) [d] FTE is split between Engineering (0.20), Sewer Maintenance (0.30), Prop A (0.25), Prop C (0.25) [g] Roadway Maintenance (0.50), Prop A (0.25), Prop C (0.25) [i] FTE is split between Safe Clean Water (0.25), Sewer Maintenance (0.75) [e] FTE is split between Roadway Maintenance (0.25), Sewer Maintenance (0.50), Prop A (0.15), Prop C (0.15) [f] FTE is split between Roadway Maintenance (0.50), Sewer Maintenance (0.15), Prop A (0.15), Prop C (0.20) [h] FTE is split between Facilities Maintenance (0.05), Roadway Maintenance (1.90), Sewer Maintenance (0.05) [a] FTE is split between Facilities Maintenance, Graffiti Abatement, Roadway Maintenance, Sewer Maintenance [b] FTE is split between Administrative Services-Finance (0.30), Prop A (0.25), Prop C (0.25), Engineering (0.05), Roadway Maintenance (0.05), Sewer (0.10) 73 DEPARTMENTAL BUDGETS FY 2021/22 Adopted Budget CITY OF AZUSA 74 CITY OF AZUSA ADMINISTRATION City Council City Clerk City Treasurer Office of the City Manager Neighborhood Services City AƩorney Public, EducaƟon, and Government Access Capital Assets and Infrastructure Replacement FY 2021/22 Adopted Budget 75 CITY COUNCIL PROGRAM DESCRIPTION The Mayor and City Council are the elected representatives of the City and, therefore, act as the policy-making legislative body of this municipality. They enact the City’s laws, known as ordinances, adopt resolutions reflecting policy positions, provide authorization for City actions, and are bound to uphold the laws of the State of California, as well as our Federal Government. The City Council selects or approves the selection of members of the City boards, commissions, and committees. Each year, the City Council considers and adopts a fiscal budget of appropriations and establishes policies and goals to direct the City Manager and his staff. The City Council also appoints the City Manager and City Attorney. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Work to address the long-term financial sustainability of the City. •Continue to lead the City forward in overcoming broad community impacts associated with the COVID-19 pandemic, including increasing vaccination rates among residents and supporting local business recovery. •Continue progress on effective economic development strategies including upcoming catalyst projects, addressing underutilized/vacant properties, and supporting legislative measures that create local tools and funding for economic development. •Continue improvements to public facilities and city infrastructure. •Continue to proactively address concerns related to the public safety and health of all Azusans, including threats of wildfires, homelessness issues, gang violence, access to public health resources, and general public safety. •Monitor legislative actions in Sacramento and take positions on new bills that might impact the City. FY 2020-21 ACCOMPLISHMENTS Led the City’s response to ongoing challenges posed by the COVID pandemic while continuing essential services through policy-decisions in support of Azusa residents and the business community. Worked with the City Manager to ensure communities affected by wildfires received appropriate technical support and installation of appropriate infrastructure to reduce the risk of damage to properties during future rain and other weather events. Completed FY 2020-21 with a healthy fund-balance in the City’s budget to address projected and actual revenue losses impacted by the pandemic. Worked with the City Manager and Executive Staff to provide timely and transparent information to residents, neighborhood organizations, and the business community. 76 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6235 Meetings & Conferences 15,500 2,204 21,700 6,200 Additional City Conference 6563 Supplies/Special 2,500 300 5,000 2,500 Promo Materials CITY COUNCIL DETAILED VARIANCE EXPLANATION 1008000000 77 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6006 Salaries/Temp & Part-Time 23,913 24,247 24,000 24,000 24,000 - 6101 PERS/Employee Contribution 385 215 1,800 120 120 (1,680) 6104 PERS Lump Sum 3,494 3,977 4,331 4,130 - (4,331) 6105 PERS/Employer Contribution 1,770 2,249 1,025 2,843 2,705 1,680 6125 FICA/Employer Contrib/Med 1,574 1,593 1,825 1,313 1,525 (300) 6140 Life Insurance Allocation 451 511 450 495 450 - 6155 Workers' Comp Allocation 959 969 950 950 950 - 6175 Benefits/Flex Plan 80,795 82,709 90,000 83,935 90,000 - PERSONNEL SUBTOTAL 113,342 116,470 124,381 117,785 119,750 (4,631) OPERATIONS 6235 Meetings & Conferences 17,306 13,947 15,500 2,204 21,700 6,200 6298 Council Telecommunication Exp 2,205 2,040 2,000 2,000 2,000 - 6530 Office Supplies 650 330 500 500 500 - 6563 Supplies/Special 704 4,027 2,500 300 5,000 2,500 7050 Donations/Contribution - 1,921 10,000 - 10,000 - OPERATIONS SUBTOTAL 20,865 22,265 30,500 5,004 39,200 8,700 GENERAL FUND TOTAL:134,207 138,735 154,881 122,789 158,950 4,069 CITY COUNCIL EXPENDITURE DETAIL 1008000000 78 CITY CLERK PROGRAM DESCRIPTION The City Clerk is an elected official and serves as the community’s representative in the administrative operations of municipal business and the custodian of the City Seal. It is the duty of the Elected City Clerk to act as Clerk of the City Council and as Secretary to the Utility Board, Azusa Public Financing Authority, and the Oversight Board to the former Redevelopment Agency, attend meetings and ensure that a legislative history of all actions is maintained. The City Clerk works with the Chief Deputy City Clerk who is responsible for the day-to-day operations of the City Clerk’s Office and is charged with the preparation and distribution of agendas, maintenance, and protection of official City records as required, publishes and codifies ordinances, processes, attests, and certifies records, conducts all City elections, and acts as a filing officer for the Fair Political Practices Commission (FPPC). FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Continue to update and maintain the City’s E-Contracts System. •Establish a new filing index for improved records management (hard and electronic documents). •Continue to oversee the Electronic Document Management System (EDMS) with Laserfiche and continue to work on reorganization of the existing system to improve access to and retrieval of City records. •Enhance Auditorium A/V System. •Administer General Municipal Election March 2022. FY 2020-21 ACCOMPLISHMENTS •Completed, distributed and posted City Council Agenda Packets for all regular and special meetings throughout the fiscal year. •Completed the uploading of one years-worth of current contracts into the E-Contracts System. •Continued scanning documents such as minutes, agenda packets, ordinances and resolutions into the City’s EDMS. 79 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6220 Training Schools 6,300 6,094 4,700 (1,600) City Clerk Completed TTC 6235 Meetings & Conferences 5,400 5,000 3,700 (1,700) Removed 1 staff from 2 to attend New Law Election Conf. 6830 Rent/Equipment 5,000 4,700 7,200 2,200 Lease on Mail Machine increased 6850 Lease Payments 3,800 2,900 2,900 (900) Lease on Copy Machine decreased 7060 Election Expenses 110,000 110,000 General Municipal Election March 2022 CITY CLERK DETAILED VARIANCE EXPLANATION 1015210000 80 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 149,252 172,151 183,550 142,917 189,000 5,450 6006 Salaries/Temp & Part-Time 140,580 149,860 158,385 161,477 156,160 (2,225) 6015 Salaries/Vacation 11,613 6,762 - 20,118 - - 6024 Salaries/Sick Leave 15,914 9,422 - 17,350 - - 6027 Salaries/Bereavement 1,988 - - - - - 6048 Salaries/Language Pay 5,491 5,669 4,490 6,282 4,760 270 6075 Vacation Pay-Off 2,011 4,864 1,000 5,245 - (1,000) 6078 Sick Leave Pay-Off - - - 2,311 - - 6101 PERS/Employee Contribution 9,045 8,774 24,090 7,785 8,200 (15,890) 6104 PERS Lump Sum 59,439 58,388 67,592 64,457 - (67,592) 6105 PERS/Employer Contribution 22,363 25,711 19,995 26,813 27,765 7,770 6107 APPLE/Employer Contribution - 86 - 698 - - 6125 FICA/Employer Contrib/Med 4,681 4,984 5,730 5,210 5,850 120 6133 Retiree Health Premium Reimb 1,623 1,661 - 1,217 1,280 1,280 6140 Life Insurance Allocation 578 673 715 649 730 15 6155 Workers' Comp Allocation 12,993 13,754 13,830 13,974 14,055 225 6160 LTD Insurance Allocation 1,353 1,435 1,430 1,432 1,470 40 6165 Unemployment Allocation 251 271 400 278 410 10 6175 Benefits/Flex Plan 48,328 49,199 54,000 53,504 52,150 (1,850) 6180 Deferred Comp/Employer Paid 3,600 3,600 3,600 5,819 6,000 2,400 PERSONNEL SUBTOTAL 491,102 517,263 538,807 537,537 467,830 (70,977) OPERATIONS 6220 Training Schools 3,651 4,250 6,300 6,094 4,700 (1,600) 6230 Dues & Subscriptions 915 740 1,740 1,740 1,740 - 6235 Meetings & Conferences 5,657 1,607 5,400 5,000 3,700 (1,700) 6240 Mileage Reimbursement 36 - 200 200 200 - 6330 Codification 6,029 2,601 5,000 6,015 5,000 - 6399 Profesional Services/Other 5,033 4,500 6,000 3,000 6,000 - 6405 Commission Meeting Expenses 9,980 7,803 12,000 9,340 12,000 - 6493 Outside Services & Repairs 2,702 845 1,500 1,500 1,500 - 6518 Postage 32,640 24,976 26,000 24,255 26,000 - 6527 Supplies/Computer/Small Equipment 2,194 - - - - - 6530 Office Supplies 1,844 1,190 1,500 1,500 1,500 - 6551 Fuel and Oil 176 95 200 112 200 - 6563 Supplies/Special - 75 2,000 2,000 2,000 - 6572 Office Furniture & Equipment 498 383 500 500 500 - 6601 Advertising Expense 1,696 2,777 4,000 4,000 4,000 - 6825 Maintenace & Repair 30 25 100 55 100 - 6830 Rent/Equipment 4,508 5,379 5,000 4,700 7,200 2,200 6850 Lease Payments 2,525 4,541 3,800 2,900 2,900 (900) 6915 Utilities/Telephone 412 (467) 650 650 650 - 7060 Election Expenses - 90,806 - - 110,000 110,000 OPERATIONS SUBTOTAL 80,526 152,126 81,890 73,561 189,890 108,000 GENERAL FUND TOTAL:571,628 669,389 620,697 611,098 657,720 37,023 1015210000 CITY CLERK EXPENDITURE DETAIL 81 CITY TREASURER PROGRAM DESCRIPTION The City Treasurer is responsible for the investment and cash management activities of the City and all of its programs. These include the Successor Agency and the Azusa Public Financing Authority. The elected Treasurer, utilizing the services of staff from other operating departments, prepares the daily cash deposits, reviews and approves all wire transfers, and negotiates with banking personnel to optimize service. The Treasurer oversees the daily cash flow and cash balances of the City’s general checking account and the Local Agency Investment Fund (LAIF) to assure adequate cash is available to meet the City’s daily disbursements. The Treasurer acts as the primary contact with the banking and investment institutions utilized by the City, prepares monthly investment reports required by State law, prudently invests the City’s idle cash and annually reviews and updates the City’s Investment Policy prior to submittal to the City Council for approval. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •To optimize the earning of the cash resources of the City in the safest environment while maintaining a liquidity of funds to meet the on-going operational and cash needs of the City. 82 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6230 Dues & Subscriptions 155 - - (155) No anticpated costs for this account 6235 Meetings & Conferences 250 - - (250) No anticpated costs for this account 6530 Office Supplies 100 - - (100) No anticpated costs for this account 7007 Credit Card Service Charge - 38,270 40,000 40,000 Credit card services charges 7009 Bank Service Charge 100,000 35,000 40,000 (60,000) Bank Services charges CITY TREASURER DETAILED VARIANCE EXPLANATION 1045820000 83 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6006 Salaries/Temp & Part-Time 31,522 31,782 31,525 31,201 31,525 - 6101 PERS/Employee Contribution 24 24 2,230 24 24 (2,206) 6104 PERS Lump Sum 10,050 11,351 12,695 12,106 -(12,695) 6105 PERS/Employer Contribution 2,912 3,160 6,050 3,296 5,501 (549) 6125 FICA/Employer Contrib/Med 470 485 690 473 455 (235) 6140 Life Insurance Allocation 132 148 150 145 150 - 6155 Workers' Comp Allocation 1,261 1,271 1,260 1,248 1,260 - 6175 Benefits/Flex Plan 16,187 16,319 18,000 16,804 18,000 - PERSONNEL SUBTOTAL 62,558 64,541 72,600 65,296 56,915 (15,685) OPERATIONS 6230 Dues & Subscriptions --155 --(155) 6235 Meetings & Conferences 20 20 250 --(250) 6530 Office Supplies 36 -100 --(100) 7007 Credit Card Service Charge 16,988 27,171 - 38,270 40,000 40,000 7009 Bank Service Charge 89,420 34,520 100,000 35,000 40,000 (60,000) OPERATIONS SUBTOTAL 106,464 61,711 100,505 73,270 80,000 (20,505) GENERAL FUND TOTAL:169,022 126,252 173,105 138,566 136,915 (36,190) 1045820000 EXPENDITURE DETAIL CITY TREASURER 84 OFFICE OF THE CITY MANAGER PROGRAM DESCRIPTION The City Manager is the chief executive/administrative officer of the City. The City Manager is appointed by, answerable to, and takes direction from the City Council. The City Manager's office is responsible for the day-to-day efficient performance of all city operations, implementing Council policy, formulating staff recommendations to Council on policy matters, and preparing and submitting the annual budget. All employees except the City Attorney, City Clerk, and City Treasurer are the responsibility of the City Manager. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES The City Manager will work with City Departments to review the 2020-21 adopted goals and priorities in light of COVID pandemic and seek direction from City Council on which goals and objectives to pursue during 2021-2022 Fiscal Year. The City Manager’s Office will continue to focus resources toward ensuring a balanced, fiscally sustainable budget; while supporting existing businesses within Azusa, delivering services to the community as efficiently as possible; and implementing organizational initiatives to increase employee performance. The City Manager’s Office will continue to evaluate and develop recommendations to address the City’s financial liabilities including pensions and other post- employment benefits. The City Manager’s Office will evaluate and facilitate the utilization of state and federal post-COVID-19 recovery funding, such as the ‘American Rescue Plan Act’, toward City Council goals and objectives. The City Manager's Office will continue to monitor legislation, make recommendations for appropriate action, and stay fully engaged on matters with regional agencies, local, county, state and federal offices. The City Manager's Office will continue to facilitate and encourage quality development of City owned properties and increase focus on vacant/underutilized properties throughout the City. FY 2020-21 ACCOMPLISHMENTS Managed the City’s response and ongoing challenges posed by the COVID pandemic while continuing to offer essential services to Azusa residents and business community. Successfully implemented operational efficiencies and cost-saving measures under the City Council’s leadership toward an improved financial outlook, with a credit rating increase for the City in March 2021. Was successful in securing fiscally responsible multi-year Labor Contracts. 85 REVISED YEAR END EST ADOPTED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6230 Dues & Subscriptions 2,575 1,096 2,600 25 ICMA Costs 6235 Meeting and Conferences 10,400 1,500 11,700 1,300 Projected FY2021 Conferences Expenditures 6399 Professional Services 40,000 35,750 65,000 25,000 Special Studies/Services 6625 Program Expenses 15,988 15,988 12,000 (3,988) Streamline costs OFFICE OF THE CITY MANAGER DETAILED VARIANCE EXPLANATION 1010110000 86 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 188,322 171,717 300,575 225,618 303,355 2,780 6006 Salaries/Temp & Part-Time - - 14,375 - 16,565 2,190 6015 Salaries/Vacation 8,578 3,254 - 9,535 - - 6024 Salaries/Sick Leave 5,476 2,293 - 4,627 - - 6027 Sal/Bereavement 1,235 1,048 - 2,099 - - 6045 Sal/Education Incentive 168 209 - -- - 6048 Sal/Language Pay 11 - - - - - 6069 Allowances/Vehicle 1,800 2,565 1,800 4,096 5,400 3,600 6070 Allowances/Telephone 900 1,282 900 891 900 - 6075 Vacation Pay-Off 3,772 7,547 3,000 6,438 3,000 - 6101 PERS/Employee Contribution 10,244 12,155 21,115 9,792 10,000 (11,115) 6104 PERS Lump Sum 22,637 33,951 33,907 60,018 - (33,907) 6105 PERS/Employer Contribution 9,264 6,329 10,090 15,336 21,490 11,400 6107 APPLE/EMPLYR CON - - 540 - 620 80 6125 FICA/Employer Contrib/Med 3,431 3,191 5,170 4,008 5,360 190 6133 Retiree Health 3,901 2,693 3,730 5,664 12,180 8,450 6140 Life Insurance Allocation 493 461 880 572 900 20 6155 Workers' Comp Allocation 8,363 7,710 12,705 9,708 13,050 345 6160 LTD Insurance Allocation 1,723 1,706 2,340 2,121 2,360 20 6165 Unemployment Allocation 200 183 355 232 370 15 6175 Benefits/Flex Plan 29,701 22,660 41,400 27,379 43,555 2,155 6180 Deferred Comp/Employer Paid 3,990 3,818 4,400 5,658 6,960 2,560 PERSONNEL SUBTOTAL 304,205 284,774 457,282 393,792 446,065 (11,217) OPERATIONS 6230 Dues & Subscriptions 1,679 805 2,575 1,096 2,600 25 6235 Meetings & Conferences 9,869 4,614 10,400 1,500 11,700 1,300 6399 Professional Services 14,425 15,000 40,000 35,750 65,000 25,000 6521 Messenger Service 43 - 200 - 200 - 6527 Supplies/Computer 1,009 140 500 1,094 500 - 6530 Office Supplies 4,123 2,142 3,000 3,000 3,000 - 6625 Program Expense 9,695 8,012 15,988 15,988 12,000 (3,988) 6850 Lease Payments 525 - 900 900 900 - 6915 Utilities/Telephone - - 400 400 400 - OPERATIONS SUBTOTAL 41,367 30,713 73,963 59,728 96,300 22,337 GENERAL FUND TOTAL:345,573 315,487 531,245 453,520 542,365 11,120 1010110000 EXPENDITURE DETAIL OFFICE OF THE CITY MANAGER 87 NEIGHBORHOOD SERVICES PROGRAM DESCRIPTION Neighborhood Services is a division of the City Manager’s Office and is dedicated to strengthening and enriching the community by providing high quality services and resources through educational programs, neighborhood revitalization, community empowerment, civic partnerships, public information services, and general outreach and engagement. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Maintain critical cable television (CATV) broadcast equipment in the Civic Auditorium using Digital Infrastructure and Video Competition Act (DIVCA) revenues. •Support event management for neighborhood/community meetings as designated by the City Manager and City Council. •Disseminate news releases and develop public information and advertising campaigns of government services. •Foster collaboration and partnership-building between the City, community organizations and local residents through public outreach and engagement. •Support the development of strategies to assist the City in implementing projects which stand to improve overall quality of life issues in the Azusa community. FY 2020-21 ACCOMPLISHMENTS Upgraded critical cable television (CATV) broadcast equipment in the Civic Auditorium using PEG revenues. Provided publicity and general public information on noteworthy projects and services of the City of Azusa. Worked with City departments and contract videographer to increase production values of the City’s web and cable-based broadcasting services. Supported the City and County’s public education efforts associated with the COVID-19 response, including dissemination of updates on changing guidelines, safety precautions, and local public health services. Administered neighborhood services programs such as the City’s Fourth of July Community Fireworks Program, Military Banner Program, Neighborhood Coyote Program, Census-related outreach, and ADA compliance efforts. 88 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6230 Dues & Subscriptions 1,570 1,271 1,271 (299) Canceled membership 6235 Meetings & Conferences 1,500 - - (1,500) Removed conference previously scheduled NEIGHBORHOOD SERVICES DETAILED VARIANCE EXPLANATION 1010130000 89 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 87,374 87,072 -703 - - 6024 Salaries/Sick Leave 819 2,457 --- - 6048 Salaries/Language Pay 2,400 2,420 -19 - - 6075 Vacation Pay-Off 10,719 9,933 -1,654 - - 6078 Sick Leave Pay-Off 1,413 944 --- - 6101 PERS/Employee Contribution 6,810 6,911 -57 - - 6104 PERS Lump Sum 11,538 13,224 - - - - 6105 PERS/Employer Contribution 2,496 3,216 -34 - - 6109 PARS/Employer Contribution 11,090 11,314 -91 - - 6125 FICA/Employer Contrib/Med 1,531 1,511 -35 - - 6140 Life Insurance Allocation 241 271 -2 - - 6155 Workers' Comp Allocation 3,877 3,935 - 32 - - 6160 LTD Insurance Allocation 673 684 -7 - - 6165 Unemployment Allocation 83 82 -2 - - 6175 Benefits/Flex Plan 16,198 16,402 -122 - - 6180 Deferred Comp/Employer Paid 1,800 1,800 -14 - - PERSONNEL SUBTOTAL 159,062 162,177 -2,773 - - OPERATIONS 6230 Dues & Subscriptions 1,475 946 1,570 1,271 1,271 (299) 6235 Meetings & Conferences 105 58 1,500 - - (1,500) 6530 Office Supplies 878 40 250 250 250 - 6625 Program Expense 5,257 36,807 20,000 20,000 20,000 - OPERATIONS SUBTOTAL 7,715 37,905 23,320 21,521 21,521 (1,799) COMMUNITY PROMOTION TOTAL:166,777 200,082 23,320 24,294 21,521 (1,799) 1010130000 EXPENDITURE DETAIL NEIGHBORHOOD SERVICES 90 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6431 Special Legal Services - - 10,000 10,000 Special legal Services CITY ATTORNEY DETAILED VARIANCE EXPLANATION 1009000000 91 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE OPERATIONS 6301 Legal/Retainer Fees 258,053 266,362 275,000 275,000 275,000 - 6493 Special Legal Services - - - - 10,000 10,000 OPERATIONS SUBTOTAL 258,053 266,362 275,000 275,000 285,000 10,000 GENERAL FUND TOTAL:258,053 266,362 275,000 275,000 285,000 10,000 CITY ATTORNEY EXPENDITURE DETAIL 1009000000 92 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 7140 Machinery & Equipment 30,662 42,412 - (30,662) No projects programmed for FY2122 PUBLIC, EDUCATION, AND GOVERNMENT ACCESS DETAILED VARIANCE EXPLANATION 2810130001 93 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE OPERATIONS 6399 Professional Services - 1,636 28,364 28,364 28,364 - 6835 Maint & Repair/Equipment - -10,000 7,200 10,000 - 6569 Small Equipment 4,512 251 - - - - OPERATIONS SUBTOTAL 4,512 1,887 38,364 35,564 38,364 - CAPITAL OUTLAY 7140 Machinery and Equipment - 32,887 30,662 42,412 - (30,662) CAPITAL OUTLAY SUBTOTAL - 32,887 30,662 42,412 - (30,662) GENERAL FUND TOTAL:4,512 34,774 69,026 77,976 38,364 (30,662) 2810130001 EXPENDITURE DETAIL PUBLIC EDUCATION GRANT 94 REVISED YEAR END EST PROPOSED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 7125 Building Maint & Improvement - - 53,252 53,252 Police Dept Lobby Access System 7135 Vehicles 407,260 407,260 - (407,260) The variance is primarily due to 4 New Police Interceptors budgeted and ordered in FY1920 but was not delivered and paid until FY2021. As such, the police department had to carryforward the vehicle budget from FY1920 to FY2021. 7135 Vehicles - - 99,225 99,225 Hotshot Vehicle For Sr Nutrition Meals Delivery. 7135 Vehicles - - 224,026 224,026 4 new 2020 Ford Police Intercepter Utility Vehicles including Conversions and graphics. 7140 Equipment & Machinery - - 112,998 112,998 2 motorola mobile radios, 2 message boards, and furniture for the entire PD building. 7140 Equipment & Machinery - - 30,001 30,001 2 John Deer Gators for the Parks Division 7142 Computer Equipment - - 214,958 214,958 Motorola MCC 7500 IP Dispatch Consoleand 30 MCC Accessory for PD. 7142 Computer Equipment 97,573 97,573 - (97,573) One time equipment purchase in FY2021 7143 Computer Software 257,437 257,437 - (257,437) One time software upgrade in FY2021 CAPITAL INFRASTRUCTURE REPLACEMENT DETAILED VARIANCE EXPLANATION 4600000000 95 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE OPERATIONS 6493 Outside Services & Repairs 131,056 - - - - - SUBTOTAL 131,056 - - - - OPERATIONS SUBTOTAL 131,056 - - - - - CAPITAL OUTLAY 7125 Bldgs/Min Improvements/Remodel - - - - 53,252 53,252 7135 Vehicles 111,699 21,339 407,260 407,260 - (407,260) 7135 Vehicles - - - - 99,225 99,225 7135 Vehicles - - - - 224,026 224,026 7140 Equipment & Machinery - - - - 112,998 112,998 7140 Equipment & Machinery - - - - 30,001 30,001 7142 Computer Equipment - - - - 214,958 214,958 7142 Computer Equipment 2,597 - 97,573 97,573 - (97,573) 7143 Computer Software 15,157 75,002 257,437 257,437 - (257,437) CAPITAL OUTLAY SUBTOTAL 129,453 96,341 762,270 762,270 681,208 (81,062) CIP Projects 7120 Construction & Improvements 5,256 - - - - - 7125 Bldgs/Min Improvements/Remodel 131,056 - - - 901,368 901,368 7125 Bldgs/Min Improvements/Remodel - 21,441 - - - - 7125 Bldgs/Min Improvements/Remodel - - 30,000 30,000 - (30,000) 7125 Bldgs/Min Improvements/Remodel 148,291 - - - - - 7128 Building Remodel - - 121,331 121,331 - (121,331) Subtotal 279,346 21,441 151,331 151,331 901,368 750,037 CIP SUBTOTAL 279,346 21,441 151,331 151,331 901,368 750,037 GENERAL FUND TOTAL: 539,855 117,782 913,601 913,601 1,582,576 668,975 4600000000 EXPENDITURE DETAIL CAPITAL AND INFRASTRUCTURE REPLACEMENT 96 CITY OF AZUSA ADMINISTRATIVE SERVICES Accounting Purchasing Printing Services Community Facilities District-Debt Service Azusa Public Financing Authority Citywide Employee Benefit Personnel Services Risk Management FY 2021/22 Adopted Budget 97 ACCOUNTING PROGRAM DESCRIPTION The Accounting Division is responsible for maintaining the financial system and records of the City consistent with highest professional standards in accordance with legal requirements and generally accepted accounting principles. Major services include financial reporting, budgeting, accounting, payroll, and control of City expenditures consistent with the annual budget and the direction of the City Council. In addition, the Finance Division provides staff support to the City Treasurer, maintains the accounting records of all grants funded through various federal, state and local agencies, acts as trustee for all special assessment and bond transactions and provides centralized accounts payable and receivable processing and control. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES Assist in the upgrade of the financial system. Scan accounting and financial documents to provide convenient access and eliminate paper storage. Adopt written department policies and procedures for each area in Finance. Continue to focus on revenue enhancements. Continue to explore staffing options and identify areas for increased efficiency. Ensure appropriate internal controls are in place to safeguard various City assets and funds. Continue to explore the reduction of debt service of outstanding bonds. Develop strategies to reduce unfunded liabilities of various retirement obligations. FY 2020-21 ACCOMPLISHMENTS Implemented payroll impacts from contracted Memorandum of Understandings (MOUs) and State mandates. Oversaw implementation of citywide fee schedule. Explored revenue enhancements including assisting with the placement of Measure Z on the ballot. Restructured Accounting organizational chart to promote and support succession planning. Developed Accounting Division goals to support citywide objectives. Refinanced the City’s Pension debt saving Azusa residents $57 million over next 20 years Refinanced CFD Debt saving Mountain Cove Community Residents providing reduced annual property tax assessments. 98 1045810000 REVISED YEAR END EST ADOPTED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6215 Tuition Reimbursement - 5,000 35,000 35,000 Tuition Reimbursement 6220 Training 7,000 2,000 10,000 3,000 Annual staff training and development 6315 Accounting/Audit Srvcs 49,450 49,450 52,000 2,550 Contract renewal with 5% increase 6493 Outside Services & Repairs 3,100 3,100 3,500 400 Additional OPEB consultant costs 6518 Postage 1,200 500 1,000 (200) Budget based on anticipated postage costs. 6527 Supplies/Cmpt/Small Equip 500 2,500 1,000 500 Budget based on forecasted equipment requirements for FY2122. 6563 Supplies/Special 400 200 300 (100) Cost for check stock 6572 Office Furniture & Equipment 10,000 6,000 5,000 (5,000) Some office equipments were purchased in current fiscal year 6625 Program Expense 600 - - (600) No program expense anticipated for FY2122 6850 Lease Payments 4,000 4,350 5,000 1,000 Equipment lease 6915 Utilities/Telephone 325 240 300 (25) Utility & Phone Expenses ACCOUNTING DETAILED VARIANCE EXPLANATION 99 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 638,543 570,468 672,890 569,305 704,480 31,590 6006 Salaries/Temp & Part-Time 9,739 43,736 - 31,527 - - 6012 Salaries/Comp-Time 5,231 2,068 - 3,231 - - 6015 Salaries/Vacation 38,923 36,058 - 19,091 - - 6024 Salaries/Sick Leave 32,886 30,101 - 20,755 - - 6027 Salaries/Bereavement 2,827 1,497 - 3,636 - - 6033 Overtime Pay/Premium 1,905 4,849 - 15,325 - - 6048 Salaries/Language Pay 4,888 5,973 4,920 7,996 6,825 1,905 6069 Allowances/Vehicle 3,600 2,003 1,800 1,270 1,800 - 6075 Vacation Pay-Off 24,104 23,050 25,000 21,615 25,000 - 6078 Sick Leave Pay-Off 4,899 1,351 3,000 4,282 4,500 1,500 6101 PERS/Employee Contribution 40,763 32,736 47,240 42,512 48,330 1,090 6104 PERS Lump Sum 88,051 105,306 107,134 102,165 - (107,134) 6105 PERS/Employer Contribution 25,964 30,632 22,640 22,371 23,150 510 6107 APPLE/Employer Contribution 365 1,681 - 1,227 - - 6125 FICA/Employer Contrib/Med 11,958 11,525 11,800 10,974 12,400 600 6133 Retiree Health Premium Reimb 6,047 9,109 - 10,271 10,780 10,780 6140 Life Insurance Allocation 1,763 1,705 1,980 1,692 2,070 90 6155 Workers' Comp Allocation 29,500 28,668 27,195 26,799 28,535 1,340 6160 LTD Insurance Allocation 5,777 5,008 5,235 4,889 5,485 250 6165 Unemployment Allocation 722 702 810 666 850 40 6175 Benefits/Flex Plan 105,392 91,442 149,400 101,010 141,900 (7,500) 6180 Deferred Comp/Employer Paid 9,222 9,545 11,338 10,203 12,600 1,262 PERSONNEL SUBTOTAL 1,093,070 1,049,212 1,092,382 1,032,811 1,028,705 (63,677) OPERATIONS 6215 Tuition Reimbursement - 2,260 - 5,000 35,000 35,000 6220 Training Schools 1,980 2,395 7,000 2,000 10,000 3,000 6230 Dues & Subscriptions 1,554 998 1,500 1,500 1,500 - 6235 Meetings & Conferences 2,264 4,190 6,000 1,500 6,000 - 6240 Mileage Reimbursement 266 - 200 50 200 - 6315 Accounting/Auditing Services 50,975 49,450 49,450 49,450 52,000 2,550 6399 Professional Services/Other 46,160 12,510 65,000 37,345 65,000 - 6493 Outside Services & Repairs 2,781 6,047 3,100 3,100 3,500 400 6503 Books 559 38 200 300 200 - 6504 Computer Software/Licensing - - 400 - 400 - 6518 Postage 30 6,147 1,200 500 1,000 (200) 6527 Supplies/Computer/Small - - 500 2,500 1,000 500 6530 Office Supplies 3,234 4,681 5,000 5,000 5,000 - 6539 Printing, Binding & Duplicating 2,749 11,544 3,000 2,000 3,000 - 6563 Supplies/Special 7 79 400 200 300 (100) 6572 Office Furniture & Equipment 6,483 - 10,000 6,000 5,000 (5,000) 6601 Advertising Expense 622 3,354 300 300 300 - 6625 Program Expense - - 600 - - (600) 6850 Lease Payments 3,130 2,290 4,000 4,350 5,000 1,000 6915 Utilities/Telephone 303 194 325 240 300 (25) OPERATIONS SUBTOTAL 123,097 106,244 158,175 121,335 194,700 36,525 GENERAL FUND TOTAL:1,216,167 1,155,456 1,250,557 1,154,146 1,223,405 (27,152) 1045810000 EXPENDITURE DETAL ACCOUNTING 100 PURCHASING PROGRAM DESCRIPTION The Purchasing division of the Administrative Services Department is responsible for providing centralized City‐wide purchasing and warehousing. Purchasing coordinates the procurement of all equipment, supplies, and services in accordance with the Municipal Code, using integrity and prudence in obtaining the lowest cost commensurate with the quality required. FY 2021‐22 STRATEGIC GOALS AND OBJECTIVES Overhaul and simplification of the City’s purchasing and payment processes. Evaluation of City’s warehousing operations and review of alternatives. Expand and administer the City’s purchasing card program to improve operating efficiency and reduce costs. FY 2020‐21 ACCOMPLISHMENTS Revision of Purchasing Policies and Procedures in accordance with Amended Ordinance. Assisted in the implementation of a contracts management program to provide efficient contract tracking and management. 101 1045830000 REVISED YEAR END EST ADOPTED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6504 Dues & Subscriptions 7,375 7,375 3,875 (3,500) Implementation fee only requried for year on. On-going only annual fee. 6563 Supplies/Special 1,075 1,075 1,200 125 Additional Forklift Recertification Needed. 6572 Office Furniture & Equipment 2,100 2,100 1,500 (600) One time Purchases FY 20/21 completed. 6835 Maint & Repair/Equipment 1,000 1,000 1,800 800 One Time Purchases -Rolling Platform Ladder for Central Stores PURCHASING DETAILED VARIANCE EXPLANATION 102 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 130,914 134,667 149,200 135,887 159,200 10,000 6006 Salaries/Temp & Part-Time - - - - 27,330 27,330 6012 Salaries/Comp-Time 3,570 3,613 - 5,708 - - 6015 Salaries/Vacation 7,159 6,177 - 4,896 - - 6024 Salaries/Sick Leave 4,361 1,294 - 3,875 - - 6033 Overtime Pay/Premium 521 639 - 689 - - 6048 Salaries/Language Pay - 379 - 1,188 1,200 1,200 6075 Vacation Pay-Off 22,217 3,599 5,000 5,935 6,000 1,000 6101 PERS/Employee Contribution 10,468 10,262 10,265 10,657 10,860 595 6104 PERS Lump Sum 18,835 20,404 23,290 22,209 - (23,290) 6105 PERS/Employer Contribution 3,380 4,142 4,925 5,220 5,205 280 6109 PARS/Employer Contribution 8,079 5,434 5,505 5,491 5,720 215 6125 FICA/Employer Contrib/Med 2,665 2,306 2,690 2,402 3,245 555 6133 Retiree Health Premium Reimb 5,940 5,572 6,300 5,500 5,775 (525) 6140 Life Insurance Allocation 367 402 435 417 465 30 6155 Workers' Comp Allocation 5,959 5,862 5,970 6,109 7,510 1,540 6160 LTD Insurance Allocation 1,102 1,112 1,160 1,150 1,240 80 6165 Unemployment Allocation 161 140 185 145 220 35 6175 Benefits/Flex Plan 36,195 36,656 36,140 35,108 36,140 - PERSONNEL SUBTOTAL 261,893 242,660 251,065 252,587 270,110 19,045 OPERATIONS 6201 Uniforms & Laundry 477 411 700 430 700 - 6230 Dues & Subscriptions 60 260 190 190 190 - 6235 Meetings & Conferences 40 983 2,000 - 2,000 - 6493 Outside Services & Repairs - 153 200 200 200 - 6504 Computer Software / Licenses - - 7,375 7,375 3,875 (3,500) 6527 Supplies/Computer/Small Equipment 433 - - - - - 6530 Office Supplies 328 510 300 300 300 - 6551 Fuel and Oil 866 385 1,500 700 1,500 - 6554 Supplies/Custodial & Cleaning - 192 650 200 650 - 6563 Supplies/Special 997 21 1,075 300 1,200 125 6572 Office Furniture & Equipment - 409 2,100 2,100 1,500 (600) 6825 Maint & Repair / Vehicle 298 745 1,500 900 1,500 - 6835 Maint & Repair/Equipment 502 2,243 1,000 1,000 1,800 800 6915 Utilities/Telephone 326 324 500 340 500 - OPERATIONS SUBTOTAL 4,327 6,636 19,090 14,035 15,915 (3,175) CAPITAL OUTLAY 7140 Equipment & Machinery 36,587 - - - - - CAPITAL OUTLAY SUBTOTAL 36,587 - - - - - GENERAL FUND TOTAL:302,808 249,295 270,155 266,622 286,025 15,870 1045830000 EXPENDITURE DETAIL PURCHASING 103 1045950000 REVISED YEAR END EST ADOPTED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6536 Supplies/Reprographics 8,500 8,760 8,750 250 Anticipated supplies need for FY2122 PRINTING SERVICES DETAILED VARIANCE EXPLANATION 104 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE OPERATIONS 6536 Supplies/Reprographics 7,547 5,796 8,500 8,760 8,750 250 6563 Supplies/Special - 93 100 100 100 - OPERATIONS SUBTOTAL 7,547 5,889 8,600 8,860 8,850 250 GENERAL FUND TOTAL: 7,547 5,889 8,600 8,860 8,850 250 1045950000 EXPEDNITURE DETAIL PRINTING SERVICES 105 CFD/APFA DEBT SERVICE AND MAINTENANCE PROGRAM DESCRIPTION The Community Facilities District (CFD) and Azusa Public Financing Authority (APFA) budget sections of the Finance Division reflect the special district and debt management responsibilities of the Division. The annual budget for the administrative activities of the established Mountain Cove, Rosedale, and Public Safety CFDs, as well as the administrative and debt service requirements of the APFA, are included in this section. For the Rosedale CFD, the annual costs of the maintenance portion of the CFD are included as well. Maintenance costs for the Rosedale CFD will grow to include several contracts required to maintain various aspects of the Rosedale development, such as park and landscape maintenance. FY 2021‐22 STRATEGIC GOALS AND OBJECTIVES Ensure compliance with Rosedale Development Agreement and CFD requirements. Develop cost accounting/recovery processes for Rosedale related activities. Prepare and disseminate all required disclosure reports in a timely manner. FY 2020‐21 ACCOMPLISHMENTS Refunded Rosedale CFD bonds to provide cost savings to Rosedale property owners. 106 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE OPERATIONS ROSEDALE IA1 CFD 7005 Principal Payment 1,340,000 - 680,000 587,000 925,000 245,000 ROSEDALE IA1 CFD OPERATIONS SUBTOTAL 1,340,000 - 680,000 587,000 925,000 245,000 ROSEDALE ADMINISTRATIVE EXPENSE FUND 6315 Accounting/Auditing Service 3,020 3,115 3,020 3,020 3,020 - 6320 Fiscal Agent Fees 1,400 5,500 2,750 2,750 2,750 - 6345 Program Consultants 12,375 - 18,000 9,950 9,000 (9,000) 6399 Professional Services/Other - 30 4,500 804 - (4,500) 6423 Administrative Allocation 115,000 115,000 - - - - SUBTOTAL 131,795 123,645 28,270 16,524 14,770 (13,500) ROSEDALE ADMINISTRATIVE EXPENSE FUND 6423 Administrative Allocation - - 115,000 120,476 90,000 (25,000) SUBTOTAL - - 115,000 120,476 90,000 (25,000) ROSEDALE INTEREST ACCOUNT 7001 Interest Expense 1,700,634 823,519 1,426,095 1,189,575 1,155,500 (270,595) SUBTOTAL 1,700,634 823,519 1,426,095 1,189,575 1,155,500 (270,595) MOUNTAIN COVE CFD 6315 Accounting/Auditing Services 3,020 3,115 3,020 3,020 3,020 - 6320 Fiscal Agent Fees - - 1,750 1,750 1,750 - 6345 Program Consultants 7,200 - 3,500 8,450 8,450 4,950 6399 Professional Services/Other 1,750 8,331 4,500 780 780 (3,720) 6423 Administrative Allocation 20,000 20,000 20,000 20,000 20,000 - 7001 Interest Expense 363,556 352,336 352,336 339,454 324,719 (27,617) 7005 Principal Payment 260,000 280,000 305,000 305,000 335,000 30,000 MT. COVE CFD OPERATIONS SUBTOTAL 655,526 663,782 690,106 678,454 693,719 3,613 ROSEDALE IA2 CFD 6315 Accounting/Auditing Service - - - 3,020 3,020 3,020 6320 Fiscal Agent Fees - - - - 2,750 2,750 6345 Program Consultants - - - 6,000 9,000 9,000 6399 Professional Services/Other - - - 506 - - 6423 Administrative Allocation - - - 61,974 50,000 50,000 7001 Interest Expense - 193,734 671,434 671,434 943,925 272,491 7005 Principal Payment - - 340,000 340,000 85,000 (255,000) ROSEDALE IA2 CFD OPERATIONS SUBTOTAL - 193,734 1,011,434 1,082,934 1,093,695 82,261 PUBLIC SAFETY CFD 6345 Program Consultants - - - 1,500 1,500 1,500 6423 Administrative Allocation - - - 1,500 1,500 PUBLIC SAFETY CFD OPERATIONS SUBTOTAL - - - 1,500 3,000 3,000 TRANSFERS OUT 5950 Transfer To Other Funds-Mountain Cove - - - - - - 5950 Transfer To Other Funds-Rosedale, CFD 4,434,271 9,193,943 - - - - 5950 Transfer To Other Funds-Rosedale, RFD 3,369,003 4,323 - - - - 5950 Transfer To Other Funds-Rosedale, Admin 413 4,783 - - - 5950 Transfer To Other Funds-Mtn. Cove, School Red 12,449 18 - - - - TRANSFERS OUT SUBTOTAL 7,816,136 9,203,067 - - - - CFD DEBT SERVICE TOTAL:11,644,090 11,007,747 3,950,905 3,676,463 3,975,684 24,779 COMMUNITY FACILITIES DISTRICT (CFD) DEBT SERVICE EXPENDITURE DETAIL 107 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 3725420000 PARK OPERATIONS 6003 Salaries/Regular 85,693 100,051 99,530 91,341 104,045 4,515 6006 Salaries/Temp & Part-Time 34,745 17,837 26,255 12,785 28,400 2,145 6015 Salaries/Vacation 3,844 2,411 - 3,824 - - 6024 Salaries/Sick Leave 2,485 2,159 - 7,778 - - 6027 Salaries/Bereavement - 455 - -- - 6033 OT/Premium 939 225 - 1,793 - - 6045 Salaries/Education - - 3,720 3,069 3,000 (720) 6048 Salaries/Language Pay 768 620 - 1,202 1,200 1,200 6063 Salaries/Jury Duty 83 - - - - - 6072 Salaries/Injury 1,032 1,347 - 1,199 - - 6075 Vacation Payoff 2,492 3,479 2,500 2,860 - (2,500) 6101 PERS/Employee Contribution 6,949 8,086 7,195 7,725 7,340 145 6104 PERS Lump Sum 14,599 15,065 16,336 15,579 - (16,336) 6105 PERS/Employer Contribution 4,127 4,082 3,810 3,873 3,525 (285) 6107 Apple Pay 539 323 985 310 330 (655) 6109 PARS/Employer Contribution 3,610 4,287 - 4,521 4,440 4,440 6125 FICA/Employer Contrib/Med 1,186 1,150 2,260 1,219 2,385 125 6140 Life Insurance Allocation 241 315 300 302 315 15 6155 Workers' Comp Allocation 5,248 5,405 5,335 4,995 5,610 275 6160 LTD Insurance Allocation 730 832 775 826 810 35 6165 Unemployment Allocation 121 128 150 123 160 10 6175 Benefits/Flex Plan 19,036 25,261 27,900 26,512 27,900 - 6180 Deferred Comp/Employer Paid 675 974 2,040 6,852 2,400 360 Subtotal 189,141 194,492 199,091 198,688 191,860 (7,231) 3725410000 ADMINISTRATION 6003 Salaries/Regular 13,333 30,041 24,000 30,000 24,000 - 6015 Salaries/Vacation 962 231 - 114 - - 6024 Salaries/Sick Leave 316 381 - 314 - - 6069 Allowance/Vehicle 360 690 540 540 540 - 6075 Vacation Payoff - 6,775 - - - - 6101 PERS/Employee Contribution (62) 85 1,685 11 100 (1,585) 6104 PERS Lump Sum - 2,319 3,810 3,633 - (3,810) 6105 PERS/Employer Contribution 1,201 2,918 800 7,470 2,385 1,585 6125 FICA/Employer Contrib/Med 234 566 390 1,105 400 10 6140 Life Insurance Allocation 32 74 70 174 70 - 6155 Workers' Comp Allocation 584 1,226 980 2,885 980 - 6160 LTD Insurance Allocation 115 260 185 574 185 - 6165 Unemployment Allocation 15 36 25 69 25 - 6175 Benefits/Flex Plan 1,617 3,359 2,520 7,473 2,880 360 6180 Deferred Comp/Employer Paid 396 766 325 1,641 594 269 Subtotal 19,105 49,726 35,330 56,004 32,159 (3,171) PERSONNEL SUBTOTAL 208,246 244,218 234,421 254,691 224,019 (10,402) OPERATIONS 3725420000 PARK OPERATIONS 6235 Meetings & Conferences 47 - - - - - 6423 Administrative Allocation 40,000 40,000 40,000 40,000 40,000 - 6493 Outside Services & Repairs 124,826 156,490 157,000 157,000 157,000 - 6548 Plants & Trees 438 - 500 500 500 6554 Supplies/Custodial & Cleaning 4,241 2,064 2,200 2,200 2,200 - 6560 Repair Parts 1,111 621 1,100 1,100 1,100 - 6823 Lease/Vehicle 6,085 7,463 10,000 10,000 10,000 - 6904 Utilities/Other - - 20,000 20,000 20,000 - 6915 Utilities/Telephone 16 - - - - OPERATIONS SUBTOTAL 176,765 206,637 230,800 230,800 230,800 - TRANSFERS OUT 5950 Transfer To Other Funds 331,685 348,700 319,945 319,945 320,645 700 CFD PARK OPERATIONS - ROSEDALE EXPENDITURE DETAIL 108 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE CFD PARK OPERATIONS - ROSEDALE EXPENDITURE DETAIL TRANSFERS OUT SUBTOTAL 331,685 348,700 319,945 319,945 320,645 700 ROSEDALE CFD MAINTENANCE FUND TOTAL: 716,697 799,555 785,166 805,436 775,464 (9,702) 109 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6110 FICA/Employee Contrib/Reg 1,850 ----- PERSONNEL SUBTOTAL 1,850 ----- APFA-DEBT SERVICE/2003 CIP COPS 6610 Bond Administration 2,750 4,600 4,625 4,625 -(4,625) 7001 Interest Expense 31,856 44,070 18,590 18,590 -(18,590) 7005 Principal Payments 300,000 315,000 845,000 845,000 -(845,000) SUBTOTAL 334,606 363,670 868,215 868,215 -(868,215) OPERATIONS SUBTOTAL 334,606 363,670 868,215 868,215 -(868,215) TRANSFERS OUT DEBT SERVICE/2006 WATER CIP BONDS 5950 Transfers To Other Funds -4,131 ---- SUBTOTAL -4,131 ---- TRANSFERS OUT SUBTOTAL -4,131 ---- APFA DEBT SERVICE FUND TOTAL: 336,456 367,801 868,215 868,215 -(868,215) 7150000000 EXPENDITURE DETAIL APFA DEBT SERVICE 110 CITYWIDE PROGRAM DESCRIPTION The Citywide budget division of the Finance Department is utilized to provide for General Fund expenditures that apply to all Departments. The following expenses are funded through this program: retirement medical, early retirement programs, insurance premiums, vehicle maintenance services, information technology services, and other administrative expenses that are levied on the City as a whole. FY 2021‐22 STRATEGIC GOALS AND OBJECTIVES Identify and improve long‐term revenue resources. Determine efficiency of pooled services to provide cost savings. Attain cost‐saving measures to ensure City’s fiscal sustainability. 111 1090000000 REVISED YEAR END EST ADOPTED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6230 Dues & Subscriptions 54,080 52,000 53,000 (1,080) Discounted membership fee 6235 Meetings & Conferences 2,400 400 - (2,400) Removed conferences 6315 Accounting/Audit Srvcs 1,200 1,050 1,100 (100) 5% contract services increase 6399 Professional Services/Other 40,000 40,000 - (40,000) HDL Admin 6493 Outside Services & Repairs 149,500 149,500 156,975 7,475 Security Guard Service Contract Increase 6823 Lease/Vehicles 46,045 45,800 45,800 (245) Actual vehicle lease amount for FY2122 6825 Maint & Repair/Vehicle 26,307 - - (26,307) Budget at the department level 6904 Utilities/Other 1,500 - - (1,500) Budget at the department level 7001 Interest Expense - - 2,567,816 2,567,816 Added pension obligation bond in FY2122 7005 Principal - - 2,180,000 2,180,000 Added pension obligation bond in FY2122 7070 Property Tax Administration 77,573 78,792 81,150 3,577 Inflation adjustments 7071 Use Tax Administration 65,000 65,000 66,950 1,950 Inflation adjustments CITYWIDE DETAILED VARIANCE EXPLANATION 112 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6095 Salary Savings - - (2,500,000) - - 2,500,000 6108 PARS Administration Fees 30,000 30,000 30,000 30,000 30,000 - 6133 Retiree Health Premium Reimb 31,410 26,101 34,000 30,175 32,000 (2,000) 6199 Benefits/Other 178,836 284,804 235,000 235,850 247,650 12,650 PERSONNEL SUBTOTAL 240,246 340,905 (2,201,000) 296,025 309,650 2,510,650 OPERATIONS 6230 Dues & Subscriptions 51,524 50,512 54,080 52,000 53,000 (1,080) 6235 Meetings & Conferences - - 2,400 400 - (2,400) 6301 Legal Fees 452 4,934 20,000 5,000 20,000 - 6315 Accounting/Auditing Services - 1,050 1,200 1,050 1,100 (100) 6399 Professional Services/Other 43,102 99,976 40,000 40,000 - (40,000) 6423 Administrative Allocation (40,000) (20,000) - - - - 6493 Outside Services & Repair 94,064 118,959 149,500 149,500 156,975 7,475 6601 Advertising Expn - 668 - - - - 6670 IT Allocation 1,054,914 980,847 1,057,531 978,488 1,096,026 38,495 6760 Insurance Allocation 1,208,027 1,270,099 1,455,561 1,455,561 1,528,471 72,910 6823 Lease/Vehicles 31,092 33,423 46,045 45,800 45,800 (245) 6825 Maint & Repair/Vehicle 41,830 24,564 26,307 - - (26,307) 6904 Utilities/Other 891 1,048 1,500 - - (1,500) 7001 Interest Expense 84,867 58,042 - - 2,567,816 2,567,816 7005 Principal 571,429 - - - 2,180,000 2,180,000 7009 Bank Service Charge 400 - - - - - 7046 Payments to Refunding Escrow Agent 10,088 - - - - - 7070 Property Tax Administration 71,827 73,528 77,573 78,792 81,150 3,577 7071 Use Tax Administration - - 65,000 65,000 66,950 1,950 7099 Miscellaneous 20,476 19,227 50,000 50,000 50,000 - OPERATIONS SUBTOTAL 3,244,983 2,731,316 3,046,697 2,921,591 7,847,288 4,800,591 TRANSFERS IN & OUT 5950 Transfer To Other Funds 5,654,318 6,602,962 7,048,906 7,048,906 7,197,365 148,459 5951 Transfer To APFA 361,962 363,696 868,215 868,215 - (868,215) TRANSFERS OUT SUBTOTAL 6,016,280 6,966,658 7,917,121 7,917,121 7,197,365 (719,756) CITY-WIDE TOTAL 9,501,510 10,038,879 8,762,818 11,134,737 15,354,303 6,591,485 1090000000 EXPENDITURE DETAIL CITYWIDE 113 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6133 Retiree Health Premium Reimb 732,024 852,323 1,062,475 919,325 965,290 (97,185) PERSONNEL SUBTOTAL 732,024 852,323 1,062,475 919,325 965,290 (97,185) EMPLOYEE BENEFIT FUND TOTAL 732,024 852,323 1,062,475 919,325 965,290 (97,185) 4190000000 EXPENDITURE DETAIL EMPLOYEE BENEFIT FUND 114 PERSONNEL SERVICES PROGRAM DESCRIPTION The Human Resources department strives to provide assistance to all City departments in developing a high-quality and diverse workforce that supports and sustains a productive customer-oriented, safe, and stable work environment. Personnel Services is a division of Human Resources responsible for a variety of support functions, including but not limited to benefits administration, employment records management, recruitment/testing, employer/employee relations, training, employee development, contract negotiations, and new employee orientation. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES Implement new and continue existing training programs (ethics, performance evaluation, employee relations, and executive and supervisory development). Streamline & modernize personnel processes utilizing technology in order to improve accuracy and efficiency. Strengthen the working relationship with all eight Bargaining Groups by meeting, being available and responsive to representatives. FY 2020-21 ACCOMPLISHMENTS • Worked with City departments and third party administrators to ensure effective, efficient, and fiscally responsible management of insurance and benefit programs. • Worked with City departments to recruit and fill positions with the best talent available in the market place. • Took lead in supporting City employees navigate the challenges of the COVID-19 pandemic, including development and implementation of an infection mitigation plan, ensuring adequate PPE supply levels, and provided resources for emotional and financial assistance. 115 REVISED YEAR END EST ADOPTED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6230 Dues & Subscriptions 2,650 2,500 3,000 350 Membership fees 6235 Meetings & Conferences 2,700 2,500 3,000 300 Annual staff development meeting 6240 Mileage Reimbursement 300 - - (300) No mileage reimbursement for FY2122 6350 Medical Services 20,000 13,000 15,000 (5,000) Forecast based on historical usage 6480 Insurance Claims Admin 1,370 - - (1,370) No need for claims administration 6493 Outside Services & Repairs 25,700 1,220 2,500 (23,200) Cost reduction on outside services 6518 Postage 1,000 1,050 1,200 200 Postage 6527 Supplies/Cmpt/Small Equip - 3,350 1,000 1,000 Supplies and small equipments 6530 Office Supplies 3,500 3,500 4,000 500 Office Supplies 6345 Fingerprinting 11,000 5,300 6,500 (4,500) Estimate for FY2122 6563 Supplies/Special 4,000 10,500 10,000 6,000 Special Supplies 6580 Merchandise for Resale 730 - - (730) None anticipated for FY2122 6815 Maint & Repair/Bldgs 25 - - (25) None anticipated for FY2122 6850 Lease Payment 5,900 3,800 5,000 (900) Lease Payments 6915 Utility/Telephone 1,060 900 1,100 40 Utility & Phone charges PERSONNEL SERVICES DETAILED VARIANCE EXPLANATION 1050921000 116 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 136,405 160,523 171,560 88,454 183,560 12,000 6006 Salaries/Temp & Part Time 26,233 6,071 - 7,713 - - 6012 Salaries/Comp-Time 1,753 319 - 970 - - 6015 Salaries/Vacation 5,531 2,143 - 1,293 - - 6024 Salaries/Sick Leave 5,335 5,667 - 1,642 - - 6027 Salaries/Bereavement - 724 - 531 - - 6033 Overtime Pay/Premium 1,702 2,560 - 6,045 - - 6048 Sal/Language Pay 420 684 900 1,564 1,125 225 6069 Allowances/Vehicle 1,800 768 900 635 900 - 6075 Vacation Pay-Off 2,514 8,647 - 12,312 5,000 5,000 6078 Sick Leave Pay-Off - - - 118 - - 6101 PERS/Employee Contribution 9,089 7,692 12,195 2,912 13,050 855 6104 PERS Lump Sum 21,959 25,298 27,797 26,508 - (27,797) 6105 PERS/Employer Contribution 5,367 6,575 5,935 6,699 6,345 410 6107 Apple Pay 527 235 - 304 - - 6125 FICA/Employer Contrib/Med 2,742 3,072 2,980 1,880 3,215 235 6133 Retiree Health Premium Reimb 4,536 4,371 - 2,638 2,770 2,770 6140 Life Insurance Allocation 352 310 505 238 535 30 6155 Workers' Comp Allocation 7,095 6,272 6,935 4,234 7,425 490 6160 LTD Insurance Allocation 1,321 971 1,335 756 1,430 95 6165 Unemployment Allocation 171 162 205 111 220 15 6175 Benefits/Flex Plan 27,435 21,250 36,000 11,522 36,300 300 6180 Deferred Comp/Employer Paid 2,633 2,756 3,090 1,725 3,990 900 PERSONNEL SUBTOTAL 264,919 267,070 270,337 180,804 265,865 (4,472) OPERATIONS 6220 Training Schools 12,521 5,419 30,000 1,000 30,000 - 6230 Dues & Subscriptions 2,146 3,248 2,650 2,500 3,000 350 6235 Meetings & Conferences 2,702 348 2,700 2,500 3,000 300 6240 Mileage Reimbursement - - 300 - - (300) 6301 Legal Fees - 535 50,000 27,000 50,000 - 6350 Medical Services 13,306 11,266 20,000 13,000 15,000 (5,000) 6399 Professional Services/Other 123,058 87,537 110,000 95,000 110,000 - 6405 Commission Meetings Expense 1,500 1,375 3,000 1,200 3,000 - 6480 Insurance Claims Administration 1,369 - 1,370 - - (1,370) 6493 Outside Services & Repairs 474 569 25,700 1,220 2,500 (23,200) 6518 Postage 606 990 1,000 1,050 1,200 200 6527 Supplies/Computer/Small Equip - 6,026 - 3,350 1,000 1,000 6530 Office Supplies 1,758 3,394 3,500 3,500 4,000 500 6545 Fingerprinting 5,447 5,316 11,000 5,300 6,500 (4,500) 6563 Supplies/Special 3,774 6,066 4,000 10,500 10,000 6,000 6580 Merchandise for Resale 730 - 730 - - (730) 6601 Advertising Expense 3,860 4,348 11,000 5,000 11,000 - 6635 Oral Board Costs 2,481 2,143 3,500 600 3,500 - 6736 Employee Assistant Program 7,134 5,634 7,500 5,750 7,500 - 6815 Maint & Repair/Bldgs 25 - 25 - - (25) 6835 Maint & Repair/Equipment - - 500 500 500 - 6850 Lease Payments 4,865 4,749 5,900 3,800 5,000 (900) 6915 Utilities/Telephone 811 740 1,060 900 1,100 40 OPERATIONS SUBTOTAL 188,567 149,702 295,435 183,670 267,800 (27,635) GENERAL FUND TOTAL:453,486 416,772 565,772 364,474 533,665 (32,107) 1050921000 EXPENDITURE DETAIL PERSONNEL SERVICES 117 RISK MANAGEMENT PROGRAM DESCRIPTION Risk Management is a division of Human Resources responsible for a variety of support functions, including special projects as directed by the City Manager. The Division’s ongoing responsibilities include: workers’ compensation, liability, City and special event insurance, safety and safety training, including compliance with Occupational Safety and Health Administration (OSHA) guidelines and employee wellness programs. Risk Management also provides support in other Human Resource functions including negotiations of Memorandums of Understanding (MOUs), reclassifications, recruitment, employee relations, and research on a variety of Human Resources related issues. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES • Develop a robust Citywide Safety Committee and coordinate expansion of Citywide Safety Training Programs (safety, emergency preparedness, defensive driving, etc.). • Evaluate and improve the subrogation and reinsurance claims process. • Coordinate tracking comparison of legal costs, expenses, and settlements for liability claims data base with third party administrators. • Ensure annual competitive pricing for all insurance including liability, workers’ compensation, property, and special events. FY 2020-21 ACCOMPLISHMENTS • Continued to work with City departments and third party administrators such as Carl Warren and York (to ensure effective, efficient, and fiscally responsible management of workers compensation and general liability claims.) • Continued to provide staff support and representation for the City’s membership in CAJPIA. • Continued to meet with department heads to review workers’ compensation claims and look at preventative measures related to claims. • Worked with Safety Committee and CAJPIA to implement safety training in order to reduce workers’ compensation claims. • Ensured implementation of COVID-19 infection mitigation plan to minimize illness in the workplace. • Provided resources and coordinated efforts to assist City personnel receive COVID-19 vaccinations. 118 4250923000 REVISED YEAR END EST ADOPTED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6220 Training 500 - 1,000 500 Training for staff 6235 Meetings & Conferences 2,400 - - (2,400) No conference for FY2122 6399 Professional Services/Other 160,175 15,000 50,000 (110,175) Less consultants need for FY2122 6563 Supplies Special 5,000 - 10,000 5,000 Supplies need anticipated for FY2122 6710 Ins/General Liability Prem 1,134,550 1,163,547 1,185,500 50,950 Gen Lia Premiums 6715 Ins/All Risk Property Prem 576,670 551,442 554,575 (22,095) Property Lia Premiums 6720 Ins/Worker Comp Prem 488,480 488,478 543,138 54,658 Worker's Comp Premiums 6740 Claims Expense/Liability 700,000 650,000 1,000,000 300,000 Claims Expenses 6755 Claims Expense/Unemploy 25,000 50,000 50,000 25,000 Unemployment Claims RISK MANAGEMENT DETAILED VARIANCE EXPLANATION 119 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 136,405 204,598 171,560 147,035 183,560 12,000 6006 Salaries/Temp & Part Time 26,233 6,071 - - - - 6012 Salaries/Comp-Time 1,753 319 - 970 - - 6015 Salaries/Vacation 5,531 2,143 - 1,293 - - 6024 Salaries/Sick Leave 5,335 5,667 - 1,642 - - 6027 Salaries/Bereavement - 724 - 531 - - 6033 Overtime Pay/Premium 1,731 2,447 - 6,045 - - 6047 Sal/Bonus - 5,976 - 464 - - 6048 Salaries/Language Pay 420 683 900 1,185 1,125 225 6069 Auto Allowance 1,800 1,222 900 1,658 900 - 6075 Vacation Pay-Off 2,514 8,647 1,000 12,312 5,000 4,000 6078 Sick Leave Pay-Off - - - 118 - - 6101 PERS/Employee Contribution 9,088 10,542 12,195 7,004 13,050 855 6104 PERS Lump Sum 21,959 25,315 27,797 26,508 - (27,797) 6105 PERS/Employer Contribution 14,371 23,998 5,935 8,697 6,345 410 6107 Apple Pay 527 235 - - - - 6125 FICA/Employer Contrib/Med 2,743 3,706 2,980 2,662 3,215 235 6140 Life Insurance Allocation 352 404 505 380 535 30 6155 Workers' Comp Allocation 7,096 7,898 6,935 6,254 7,425 490 6160 LTD Insurance Allocation 1,321 1,298 1,335 1,292 1,430 95 6165 Unemployment Allocation 171 202 205 167 220 15 6175 Benefits/Flex Plan 27,435 27,264 36,000 17,287 36,300 300 6180 Deferred Comp/Employer Paid 2,633 3,689 3,090 2,996 3,990 900 PERSONNEL SUBTOTAL 269,417 343,047 271,337 246,499 263,095 (8,242) OPERATIONS 6220 Training Schools 774 - 500 - 1,000 500 6230 Dues & Subscriptions 1,373 845 2,000 - 2,000 - 6235 Meetings & Conferences 2,424 279 2,400 - -(2,400) 6399 Prof Svcs/Other 5,272 167,626 160,175 15,000 50,000 (110,175) 6530 Office Supplies 43 - - - - - 6563 Supplies/Special 283 2,175 5,000 - 10,000 5,000 6710 Ins/General Liability Premiums 1,048,761 1,099,156 1,134,550 1,163,547 1,185,500 50,950 6715 Ins/All Risk Property Premiums 426,691 463,229 576,670 551,442 554,575 (22,095) 6720 Ins/Workers Comp Premiums 408,600 444,071 488,480 488,478 543,138 54,658 6740 Claims Expense/Liability 516,291 1,245,554 700,000 650,000 1,000,000 300,000 6745 Claims Expense/Workers Comp 1,923,614 1,871,780 1,000,000 1,150,000 1,000,000 - 6755 Claims Expense/Unemployment 9,278 40,533 25,000 50,000 50,000 25,000 OPERATIONS SUBTOTAL 4,343,404 5,335,247 4,094,775 4,068,467 4,396,213 301,438 RISK MGMT. FUND TOTAL 4,612,821 5,678,295 4,366,112 4,314,966 4,659,308 293,196 4250923000 EXPENDITURE DETAIL RISK MANAGEMENT 120 CITY OF AZUSA COMMUNITY RESOURCES RecreaƟon AquaƟcs Senior Programs Senior NutriƟon TransportaƟon Air Quality Management District (AQMD) FY 2021/22 Adopted Budget 121 RECREATION PROGRAM DESCRIPTION Recreation is a division of the Community Resources Department responsible for a variety of activities and programs designed to meet the community’s recreation needs. The Division’s ongoing responsibilities include: adult and youth community classes, adult and youth sports, aquatics, after school programs, and numerous special events throughout the year. The Recreation Division also assists other City departments and organizations in the planning, set up, and staff support for their community special events. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Initiate a sports facilities assessment and renovation plan •Initiate a facilities improvement plan to drive additional rentals •Fully implement an electronic registration system •Continue to cultivate partnership with Think Together and Azusa Unified School District •Continue to support and expand the City Guide and Newsletter •Relaunch youth and adult sports programs post-COVID with safety protocols FY 2020-21 ACCOMPLISHMENTS •Conducted a sports facilities assessment and develop maintenance plan •Conducted a rental facilities assessment and maintenance plan •Refresh main Recreation office lobby •Develop programming for Virtual Recreation including sports drills, conditioning exercises and health information •Created virtual alternatives for City events •Launched a Drive-In Movie program •Initiate revitalization of the Azusa Community Garden •Mobilize staff to support increased demand by senior residents •Redesign the City Guide and Newsletter with new design and format •Renewed Park Site Recreational programming •Coordinated an Azusa COVID Vaccine Clinic •Oversaw an Azusa COVID Testing Site 122 AQUATICS CENTER PROGRAM DESCRIPTION The Aquatics Center at Slauson Park is a program of the Recreation Division in the Community Resources Department. The Aquatics program is responsible for a variety of activities, c lasses, and events primarily from June to October, however some activities are offered year round. The Aquatics Center is also used by Azusa Pacific University for a variety of sports programs as well as Azusa and Gladstone High Schools. The Aquatics Center is also available for party rentals during the swimming season. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Continue the extended Aquatics Center Season by 2 months •Expanded the number of swim classes to accommodate the sell-out of classes the last 2 years •Added a session of recreational swimming •Explore additional toddler classes in swim to meet demand. •Partner with Azusa Pacific University and Azusa Unified School District as appropriate to support aquatics programs in Azusa. FY 2020-21 ACCOMPLISHMENTS •Expanded swim classes •All aquatics swim classes sold out •Re-plastering of children’s’ pools •New gel coat on slide •Replacement of slide steps •Extended Aqua-size classes 2 additional months 123 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6569 Small Equipments 34,868 34,868 25,000 (9,868) Budget based on anticipated needs 6601 Advertising 39,000 39,000 22,000 (17,000) Less ad needs 6602 Concerts 28,600 28,600 20,000 (8,600) Reduced due to gathering restrictions 6915 Utilities/Telephones 7,300 9,200 9,200 1,900 Inc in telephone expense based on actuals RECREATION DETAILED VARIANCE EXPLANATION 1025410000 124 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 1025410000 Recreation Main 6003 Salaries/Regular 316,729 278,046 454,870 308,599 449,295 (5,575) 6006 Salaries/Temp & Part-Time 376,246 304,102 191,610 184,041 581,982 390,372 6012 Salaries/Comp-Time 2,011 2,201 - 3,130 - - 6015 Salaries/Vacation 16,378 11,918 - 15,124 - - 6024 Salaries/Sick Leave 16,096 11,793 - 9,052 - - 6027 Salaries/Bereavement 3,317 - - - - - 6033 Overtime Pay/Premium 5,618 4,563 - 59 - - 6048 Salaries/Language Pay 4,673 4,353 2,685 3,860 6,040 3,355 6060 Special Event Pay 15 - - - - - 6069 Allowance/Vehicle 3,240 2,216 2,700 2,544 1,980 (720) 6075 Vacation Pay-Off 23,148 19,184 20,000 14,809 15,000 (5,000) 6078 Sick Leave Pay-Off 2,174 3,017 4,000 4,664 5,000 1,000 6101 PERS/Employee Contribution 17,216 16,569 31,920 16,060 30,845 (1,075) 6104 PERS Lump Sum 55,269 83,697 73,280 73,880 - (73,280) 6105 PERS/Employer Contribution 28,566 27,087 16,660 26,741 24,525 7,865 6107 APPLE/EMPLYR CON 8,574 7,039 8,310 4,360 - (8,310) 6109 PARS/Employer 11,109 11,264 11,275 11,257 11,910 635 6125 FICA/Employer Contrib/Med 9,323 7,705 11,400 6,440 16,310 4,910 6133 Retiree Health Premium Reimb 7,413 6,036 6,900 4,926 5,500 (1,400) 6140 Life Insurance Allocation 839 812 1,335 877 1,320 (15) 6155 Workers' Comp Allocation 30,990 26,039 26,080 20,969 40,645 14,565 6160 LTD Insurance Allocation 2,712 2,342 3,540 2,519 3,500 (40) 6165 Unemployment Allocation 685 604 735 495 1,135 400 6175 Benefits/Flex Plan 65,315 59,794 112,500 65,205 105,060 (7,440) 6180 Deferred Comp/Employer Paid 6,498 6,185 10,100 7,924 10,278 178 Subtotal 1,014,154 896,565 989,900 787,626 1,310,325 320,425 1025410100 Recreation Aquatics Program 6006 Salaries/Temp & Part-Time 116,719 130,340 77,735 61,298 363,840 286,105 6024 Salaries/Sick Leave 872 1,468 - 192 - - 6101 PERS/Employee Contribution 451 344 2,712 49 6,000 3,288 6104 PERS Lump Sum - 4,154 5,939 7,581 - (5,939) 6105 PERS/Employer Contribution 2,731 4,254 1,350 2,904 11,390 10,040 6107 APPLE/EMPLYR CON 3,275 3,378 1,488 1,292 1,810 322 6125 FICA/Employer Contrib/Med 1,705 1,911 1,125 892 5,285 4,160 6155 Workers' Comp Allocation 4,703 5,271 3,105 2,459 14,565 11,460 6165 Unemployment Allocation 109 124 75 58 360 285 Subtotal 130,565 151,246 93,529 76,533 403,250 309,721 PERSONNEL SUBTOTAL 1,144,719 1,047,811 1,083,429 864,351 1,713,575 630,146 OPERATIONS 1025410000 Recreation Main 6201 Uniforms & Laundry 6,006 4,845 4,200 4,200 4,200 - 6220 Training Schools 40 2,542 1,000 1,000 1,000 - 6230 Dues & Subscriptions 714 2,892 2,750 2,750 2,750 - 6235 Meetings and Conferences 1,292 7,910 5,250 5,250 5,250 - 6240 Mileage Reimbursement 96 141 300 300 300 - 6399 Professional Services/Other 975 2,299 1,000 1,000 1,000 - 6405 Commission Meetings Expense 1,650 1,000 2,750 2,750 2,750 - 6430 Custodial Services - 3,450 8,000 8,000 8,000 - 6440 Class Instruction Fees 21,516 15,465 25,000 25,000 25,000 - 6445 Officiating Fees 21,242 16,465 25,000 25,000 25,000 - 6515 Films & Video Recordings - - - 55,600 55,600 6493 Outside Services & Repairs 63,158 12,722 7,000 7,000 7,000 - 6530 Office Supplies 5,249 3,210 6,000 6,000 6,000 - 6539 Printing, Binding & Duplicating 389 142 8,000 8,000 8,000 - 6551 Fuel and Oil 10 - - - - - 6554 Supplies/Custodial & Cleaning 1,926 1,202 2,000 2,000 2,000 - 6563 Supplies/Special 26,192 11,075 5,000 5,000 5,000 - 6569 Small Equipment 485 15,132 34,868 34,868 25,000 (9,868) 6601 Advertising Expense 13,633 4,925 39,000 39,000 22,000 (17,000) 6602 Concerts 13,865 11,400 28,600 28,600 20,000 (8,600) 6625 Program Expense 82,192 68,249 89,470 89,470 89,470 - 6825 Maint & Repair / Vehicle - - 2,660 2,660 2,660 - 6830 Rent/Equipment - - 3,000 3,000 3,000 6835 Maint & Repair/Equipment 5,355 4,292 8,000 8,000 8,000 - 6899 Repairs and Maintenance - 5,632 10,000 10,000 10,000 - RECREATION EXPENDITURE DETAIL 1025410xxx 125 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE RECREATION EXPENDITURE DETAIL 1025410xxx 6904 Utilities/Other - - - - - - 6910 Utilities/Natural Gas 26,603 23,907 8,000 8,000 8,000 - 6915 Utilities/Telephone 8,197 8,639 7,300 9,200 9,200 1,900 Subtotal 300,785 227,535 334,148 391,648 356,180 (33,568) 1025410100 Aquatics 6201 Uniforms & Laundry - - 5,000 5,000 5,000 - 6493 Outside Services & Repairs - 48,331 70,000 70,000 70,000 - 6563 Supplies/Special - - 25,000 25,000 25,000 - 6625 Program Expense - -5,000 5,000 5,000 - 6910 Utilities/Natural Gas - - 15,000 15,000 15,000 - 6915 Utilities/Telephone - -2,500 2,500 2,500 - Subtotal - 48,331 122,500 122,500 122,500 - OPERATIONS SUBTOTAL 300,785 275,866 456,648 514,148 478,680 22,032 CAPITAL OUTLAY 1025410000 Recreation Main 7125 Bldgs/Min Improvements/Remod - - 38,325 38,325 - (38,325) 7140 Computer Software 942 - - - - - Subtotal 942 - 38,325 38,325 - (38,325) CAPITAL OUTLAY SUBTOTAL 942 - 38,325 38,325 - (38,325) GENERAL FUND TOTAL:1,446,445 1,323,677 1,578,402 1,416,824 2,192,255 613,853 126 SENIOR PROGRAMS PROGRAM DESCRIPTION Senior Programs is a division of the Community Resources Department responsible for a variety of activities and programs designed to meet the community’s recreation needs. The chief responsibility of the Senior Program Division is to provide programs that enhance the lives of senior citizens in Azusa. This is accomplished by offering the following: social and recreational opportunities, day trips, health information seminars, screenings, referrals, case management as well as a variety of programs specializing in celebrating special events and holidays. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Continue to develop partnerships with community agencies to bring more services to Azusa seniors •Initiate requirements to continue as an Age-Friendly Community •Assess senior needs through survey and focus groups FY 2020-21 ACCOMPLISHMENTS •Contracted with the YWCA San Gabriel Valley as the new Senior Case Management provider •New agreement with APU Counseling Center for seniors needing services •New APU Nursing program assisted Azusa Senior Center staff to provide check in calls weekly for seniors to screen for needs and share important community information •Holiday food baskets were delivered to Azusa seniors. This program was sponsored by the Azusa Ministerial Association, the Azusa Womens Club and private donors. 127 1025543000 REVISED YEAR END EST ADOPTED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6563 Supplies/Special 2,484 2,484 2,000 (484) Less Supplies anticipated for FY2122 6625 Program Expenses 42,000 42,000 32,000 (10,000) Estimated forecasted program expenses for FY2122 6899 Repairs/Maint 20,000 20,000 10,000 (10,000) Less repairs anticipated for FY2122 6915 Utilities/Telephones 4,420 4,900 4,900 480 Inc in telephone expense based on actuals SENIOR PROGRAMS DETAILED VARIANCE EXPLANATION 128 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 41,647 10,966 79,605 7,961 81,605 2,000 6006 Salaries/Temp & Part-Time 21,460 16,941 23,035 31,911 - (23,035) 6012 Salaries/Comp-Time 830 1,340 - - - - 6015 Salaries/Vacation 1,685 263 - - - - 6024 Salaries/Sick Leave 4,851 858 - 669 - - 6027 Salaries/Bereavement 1,204 - - - - - 6047 Sal/Bonus - 2,128 - 186 - - 6048 Language Pay 39 101 - -- - 6075 Vacation Pay-Off 2,541 6,584 2,500 - - (2,500) 6101 PERS/Employee Contribution 3,925 1,019 5,580 584 5,530 (50) 6104 PERS Lump Sum 7,031 9,797 7,819 12,040 - (7,819) 6105 PERS/Employer Contribution 2,916 1,745 2,725 3,727 2,835 110 6107 APPLE/EMPLYR CON 83 169 865 - - (865) 6125 FICA/Employer Contrib/Med 521 317 1,565 519 1,500 (65) 6133 Retiree Health Premium Reimb 650 665 880 487 600 (280) 6140 Life Insurance Allocation 125 36 235 22 235 - 6155 Workers' Comp Allocation 2,886 1,306 4,100 1,629 3,265 (835) 6160 LTD Insurance Allocation 389 98 620 59 635 15 6165 Unemployment Allocation 69 35 135 32 105 (30) 6175 Benefits/Flex Plan 11,755 3,305 25,535 2,779 21,960 (3,575) 6180 Deferred Comp/Employer Paid 379 178 1,640 89 1,465 (175) PERSONNEL SUBTOTAL 104,986 57,851 156,839 62,694 119,735 (37,104) OPERATIONS 6201 Uniforms and Laundry - - 3,000 3,000 3,000 - 6230 Dues & Subscriptions 1,752 1,540 700 700 700 - 6235 Meetings & Conferences 51 20 1,900 1,900 1,900 - 6240 Mileage Reimbursement (156) - 300 300 300 - 6399 Professional Services 2,961 202 3,300 3,300 3,300 - 6430 Custodial Services 2,300 3,300 3,000 3,000 3,000 - 6440 Class Instruction Fees - - 2,000 2,000 2,000 - 6493 Outside Services & Repairs 5,642 7,812 3,000 3,000 3,000 - 6518 Postage 25 - 100 100 100 - 6530 Office Supplies (604) 486 500 500 500 - 6539 Printing, Binding & Duplicating 4,188 1,822 5,000 5,000 5,000 - 6563 Supplies/Special 1,667 1,516 2,484 2,484 2,000 (484) 6601 Advertising Expense - - 1,000 1,000 1,000 - 6625 Program Expense 21,810 21,149 42,000 42,000 32,000 (10,000) 6830 Rent/Equipment - - 2,500 2,500 2,500 - 6835 Maintenance and Repair/Equipment 212 100 1,000 1,000 1,000 - 6840 Rent/Office Furniture & Equipment 1,918 1,000 - - - - 6899 Repair and Maintenance - - 20,000 20,000 10,000 (10,000) 6904 Utilities/Other 23,472 14,065 34,000 34,000 34,000 - 6910 Utilities/Natural Gas 4,870 2,844 3,000 3,000 3,000 - 6915 Utilities/Telephone 3,249 2,729 4,420 4,900 4,900 480 OPERATIONS SUBTOTAL 73,356 58,586 133,204 133,684 113,200 (20,004) CAPITAL OUTLAY 7125 Bldgs/Min Improvements/Remod - - 32,850 32,850 - (32,850) CAPITAL OUTLAY SUBTOTAL - - 32,850 32,850 - (32,850) GENERAL FUND TOTAL:178,342 116,437 322,893 229,228 232,935 (89,958) EXPENDITURE DETAIL 1025543000 SENIOR PROGRAMS 129 SENIOR NUTRITION PROGRAM DESCRIPTION The Senior Nutrition Program is overseen by the Community Resources Department. The chief responsibility of this Division is to provide hot meals for senior residents in Azusa. This governed nutritious, well-balanced meal program is served daily at the Azusa Senior Center and delivered to homebound seniors without a family support system. The Senior Nutrition Program, as bound by its government funding, can only accept donations for the program. Further subsidy for this program traditionally has come from the General Fund. Failure to continue with that support would result in the demise of the program. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Research upgrading appliances that are most in need of replacement in Senior Center kitchen, identifying appliances that are energy efficient •Assess the program to identify additional opportunities to receive additional funds for the program to further offset the General Fund and/or submit a proposal to the County to increase reimbursement rates for the program FY 2020-21 ACCOMPLISHMENTS •Received additional County funding to offset the General Fund and support the increased demand during COVID pandemic to address senior nutritional needs •Served over 50,000 senior meals in the year 130 2125541000 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6655 Food Services Contract 126,531 225,000 225,000 98,469 Inc due to Covid meal restrictions/guidelines SENIOR NUTRITION DETAILED VARIANCE EXPLANATION 131 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 19-20 19-20 20-21 VARIANCE PERSONNEL 6003 Salaries/Regular 44,945 44,730 76,525 54,369 135,375 58,850 6006 Salaries/Temp & Part-Time 68,531 104,035 - 78,018 7,750 7,750 6012 Salaries/Comp-Time 1,020 2,361 ---- 6015 Salaries/Vacation 843 3,283 -4,339 -- 6024 Salaries/Sick Leave 4,961 4,160 -3,529 -- 6027 Salaries/Bereavement 1,655 ----- 6047 Salaries/Bonus -1,204 -93 -- 6048 Salaries/Language Pay 820 1,412 -1,504 -- 6075 Vacation Pay-Off 3,494 9,054 ---- 6088 Payroll-in Kind 44,640 45,321 29,760 --(29,760) 6101 PERS/Employee Contribution 4,739 3,731 5,380 4,356 9,170 3,790 6104 PERS Lump Sum 14,939 14,795 12,826 11,674 270 (12,556) 6105 PERS/Employer Contribution 6,579 10,879 2,625 7,801 4,485 1,860 6107 Apple Pay 380 778 -971 -- 6125 FICA/Employer Contrib/Med 1,139 2,145 1,470 2,159 2,650 1,180 6133 Retiree Health Premium Reimb 813 1,954 1,600 1,836 2,000 400 6140 Life Insurance Allocation 133 141 225 169 395 170 6155 Workers' Comp Allocation 4,934 6,589 3,060 5,686 5,735 2,675 6160 LTD Insurance Allocation 416 396 590 478 1,055 465 6165 Unemployment Allocation 109 146 105 129 190 85 6175 Benefits/Flex Plan 11,407 12,634 26,460 14,548 39,240 12,780 6180 Deferred Comp/Employer Paid 378 880 1,680 1,473 3,245 1,565 PERSONNEL SUBTOTAL 216,875 270,628 162,306 193,132 211,560 49,254 OPERATIONS 6235 Meetings & Conferences 18 -300 300 300 - 6240 Mileage Reimbursement 958 1,574 1,060 1,060 1,060 - 6530 Office Supplies 3,872 1,453 5,200 5,200 5,200 - 6539 Printing, Binding & Duplicating 1,363 1,591 1,600 1,600 1,600 - 6563 Supplies/Special 515 2,800 2,100 2,100 2,100 - 6625 Program Expenses 3,640 573 1,450 1,450 1,450 - 6655 Food Services Contract 127,115 153,923 126,531 225,000 225,000 98,469 6904 Utilities/Other 9,361 15,088 15,365 15,365 15,365 - 6915 Utilities/Telephone 1,185 1,314 1,314 1,314 1,314 - OPERATIONS SUBTOTAL 148,027 178,317 154,920 253,389 253,389 98,469 SENIOR NUTRITION FUND TOTAL: 364,902 448,945 317,226 446,521 464,949 147,723 SENIOR NUTRITION (Summary) EXPENDITURE DETAIL ALL FUND 21 132 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 2125541000 SENIOR NUTRITION-GENERAL 6003 Salaries/Regular 29,806 7,909 34,525 18,737 65,310 30,785 6006 Salaries/Temp & Part-Time 27,899 34,546 -72,951 - - 6012 Salaries/Comp-Time 761 1,365 --- - 6015 Salaries/Vacation - 1,219 -2,677 - - 6024 Salaries/Sick Leave 3,123 881 -3,048 - - 6027 Salaries/Bereavement 1,324 - --- - 6048 Salaries/Language Pay 50 469 -1,504 - - 6075 Vacation Pay-Off 2,795 7,243 --- - 6088 Payroll In-kind - 498 --- - 6101 PERS/Employee Contribution 2,623 854 2,410 1,695 4,420 2,010 6104 PERS Lump Sum 9,169 10,897 7,428 5,220 - (7,428) 6105 PERS/Employer Contribution 2,609 2,339 1,160 6,022 2,230 1,070 6107 APPLE/EMPLYR CON 302 634 -971 - - 6125 FICA/Employer Contrib/Med 406 566 665 1,527 1,215 550 6133 Retireement Health Premium 813 1,954 1,600 1,836 2,000 400 6140 Life Insurance Allocation 88 30 105 65 190 85 6155 Workers' Comp Allocation 2,537 1,940 1,380 3,968 2,615 1,235 6160 LTD Insurance Allocation 272 82 270 188 505 235 6165 Unemployment Allocation 52 44 45 93 85 40 6175 Benefits/Flex Plan 7,107 2,412 12,060 5,201 18,360 6,300 6180 Deferred Comp/Employer Paid 238 147 725 816 1,855 1,130 SUBTOTAL 91,972 76,028 62,373 126,519 98,785 36,412 2125541001 SENIOR NUTRITION-CI PROGRAM 6003 Salaries/Regular 9,719 16,397 23,430 10,846 32,180 8,750 6006 Salaries/Temp & Part-Time 17,370 35,207 -2,401 3,695 3,695 6012 Salaries/Comp-Time 121 470 --- - 6015 Salaries/Vacation 843 1,079 -831 - - 6024 Salaries/Sick Leave 1,278 1,638 -263 - - 6027 Salaries/Bereavement 90 - --- - 6047 Salaries/Bonus - 1,204 -93 - - 6048 Salaries/Language Pay 771 451 --- - 6075 Vacation Pay-Off 191 494 --- - 6088 Payroll-in Kind 29,760 32,000 29,760 -- (29,760) 6101 PERS/Employee Contribution 1,178 1,432 1,660 842 2,180 520 6104 PERS Lump Sum 3,222 1,650 3,906 3,546 - (3,906) 6105 PERS/Employer Contribution 1,732 4,268 790 649 1,145 355 6107 Apple Pay 76 36 --- - 6125 FICA/Employer Contrib/Med 396 766 440 216 660 220 6140 Life Insurance Allocation 29 50 65 33 95 30 6155 Workers' Comp Allocation 1,209 2,258 935 577 1,435 500 6160 LTD Insurance Allocation 94 142 180 91 250 70 6165 Unemployment Allocation 28 49 35 13 50 15 6175 Benefits/Flex Plan 3,008 4,862 7,740 3,089 9,540 1,800 6180 Deferred Comp/Employer Paid 98 316 515 182 635 120 SUBTOTAL 71,212 104,768 69,456 23,672 51,865 (17,591) 2125541002 SENIOR NUTRITION-C2 PROGRAM 6003 Salaries/Regular 5,419 20,424 11,950 24,787 31,065 19,115 6006 Salaries/Temp & Part-Time 21,465 34,181 -2,470 3,695 3,695 6012 Salaries/Comp-Time 138 526 --- - 6015 Salaries/Vacation - 985 -831 - - 6024 Salaries/Sick Leave 560 1,614 -218 - - 6027 Salaries/Bereavement 241 - --- - 6048 Salaries/Language Pay - 492 --- - 6075 Vacation Pay-Off 508 1,317 --- - 6088 Payroll-in Kind 14,880 12,823 --- - 6101 PERS/Employee Contribution 901 1,442 850 1,819 2,105 1,255 6104 PERS Lump Sum 2,276 1,951 1,195 1,906 - (1,195) 6105 PERS/Employer Contribution 2,074 4,255 450 1,111 1,110 660 6107 APPLE/Employer Contribution 3 108 --- - SENIOR NUTRITION (Details) EXPENDITURE DETAIL ALL FUND 21 133 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE SENIOR NUTRITION (Details) EXPENDITURE DETAIL ALL FUND 21 6125 FICA/Employer Contrib/Med 311 812 230 413 630 400 6140 Life Insurance Allocation 16 60 35 71 90 55 6155 Workers' Comp Allocation 1,116 2,386 480 1,132 1,395 915 6160 LTD Insurance Allocation 49 173 90 199 245 155 6165 Unemployment Allocation 28 53 15 24 45 30 6175 Benefits/Flex Plan 1,292 5,360 4,140 6,257 8,640 4,500 6180 Deferred Comp/Employer Paid 43 417 260 474 575 315 SUBTOTAL 51,321 89,382 19,695 41,713 49,595 29,900 2125541003 SENIOR NUTRITION - IIIB PROGRAM 6003 Salaries/Regular - - 6,620 -6,820 200 6006 Salaries/Temp & Part-Time 1,796 100 -196 360 360 6024 Salaries/Sick Leave - 27 --- - 6101 PERS/Employee Contribution 38 3 460 -465 5 6104 PERS Lump Sum 273 297 297 1,002 270 (27) 6105 PERS/Employer Contribution 164 16 225 20 - (225) 6125 FICA/Employer Contrib/Med 26 2 135 3 145 10 6140 Life Insurance Allocation - - 20 -20 - 6155 Workers' Comp Allocation 72 5 265 8 290 25 6160 LTD Insurance Allocation - - 50 -55 5 6165 Unemployment Allocation 2 - 10 -10 - 6175 Benefits/Flex Plan - - 2,520 -2,700 180 6180 Deferred Comp/Employer Paid - - 180 -180 - SUBTOTAL 2,370 450 10,782 1,229 11,315 533 PERSONNEL SUBTOTAL 216,875 270,628 162,306 193,132 211,560 49,254 OPERATIONS 2125541000 SENIOR NUTRITION-GENERAL 6235 Meetings & Conferences 18 - 300 300 300 - 6240 Mileage Reimbursement - - 150 150 150 - 6530 Office Supplies 1,006 1,384 3,200 3,200 3,200 - 6539 Printing, Binding & Duplicatng 128 - 1,600 1,600 1,600 - 6563 Supplies/Special - 285 300 300 300 - 6625 Program Expense - 573 500 500 500 - 6904 Utilities/Other - 3,902 3,065 3,065 3,065 - SUBTOTAL 1,152 6,143 9,115 9,115 9,115 - 2125541001 SENIOR NUTRITION-CI PROGRAM 6240 Mileage Reimbursement 96 - 360 360 360 - 6530 Office Supplies 2,096 70 1,500 1,500 1,500 - 6539 Printing, Binding & Duplicating 672 796 --- - 6563 Supplies/Special 239 - 1,800 1,800 1,800 - 6625 Program Expenses 464 - 809 809 809 - 6655 Food Services Contract 92,734 110,576 81,576 180,045 180,045 98,469 6904 Utilities/Other 6,188 7,402 8,500 8,500 8,500 - 6915 Utilities/Telephone 668 792 792 792 792 - SUBTOTAL 103,156 119,636 95,337 193,806 193,806 98,469 2125541002 SENIOR NUTRITION-C2 PROGRAM 6240 Mileage Reimbursement 862 1,574 550 550 550 - 6530 Office Supplies 770 - 500 500 500 - 6539 Printing, Binding & Duplicating 563 795 --- - 6563 Supplies/Special 276 2,515 --- - 6625 Program Expenses 3,176 - --- - 6655 Food Services Contract 34,381 43,347 44,955 44,955 44,955 - 6904 Utilities/Other 2,928 3,500 3,500 3,500 3,500 - 6915 Utilities/Telephone 492 492 492 492 492 - SUBTOTAL 43,448 52,223 49,997 49,997 49,997 - 134 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE SENIOR NUTRITION (Details) EXPENDITURE DETAIL ALL FUND 21 2125541003 SENIOR NUTRITION - IIIB PROGRAM 6625 Program Expense - - 141 141 141 - 6904 Utilities/Other 245 285 300 300 300 - 6915 Utilities/Telephone 26 30 30 30 30 - SUBTOTAL 271 315 471 471 471 - OPERATIONS SUBTOTAL 148,027 178,317 154,920 253,389 253,389 98,469 R&FS-SR NUTRTN FUND TOTAL: 364,902 448,945 317,226 446,521 464,949 147,723 135 TRANSPORTATION PROGRAM DESCRIPTION The Transportation Division currently handles three major programs: Dial-A-Ride, Metro Gold Line Shuttle, and Ride Share. The Metro Gold Line Shuttle Program provides trips to and from the Downtown Azusa Metro Gold Line Station. The Dial-A-Ride program transports seniors and disabled passengers to medical and social service appointments. Azusa has one of the largest service areas in the San Gabriel Valley. Additionally, the Division supports other forms of alternative transportation with a bus fare subsidy program (for both Azusa residents and persons employed in Azusa) and a Ride Share Incentive Program for City of Azusa employees. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Provide quality transportation programs to the residents in the City of Azusa. •Continue to support public transit access to regional destinations, intermodal transit stations, employment centers, and local shopping destinations. •Seek partners to improve and expand the Gold Line Service for “Last Mile Trips” in the City. •Implement new fare collection software to improve efficiency. •Expand Rideshare Program to local businesses and residents. FY 2020-21 ACCOMPLISHMENTS •Provided quality transportation programs to the residents in the City of Azusa. •Implemented RouteMatch transit software. •Provided over 22,635 Dial-A-Ride and Metro Gold Line shuttle trips. •Implemented innovative passenger transit technologies to improve operations and overall customer experience. •Introduced a revised Transit Drivers training manual to benefit all staff members and the operation. 136 1555521130/1555521480 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6220 Training Schools 7,880 7,880 10,380 2,500 ADA program revamp and new program imp 6399 Professional Services/Other 7,500 - 15,000 7,500 Expansion of rideshare related programs 6530 Office Supplies 1,400 2,000 3,500 2,100 New program implementation expenses 6905 Utilities/Electricity 1,000 1,300 1,500 500 Based on actuals PROPOSITION A DETAILED VARIANCE EXPLANATION 137 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 1555521130 TRANSIT - DEMAND RESPONSE 6003 Salaries/Regular 264,153 255,368 361,625 280,116 358,255 (3,370) 6006 Salaries/Temp & Part-Time 107,117 74,237 104,320 84,770 91,905 (12,415) 6015 Salaries/Vacation 7,003 12,010 - 11,287 - - 6024 Salaries/Sick Leave 13,443 13,141 - 18,245 - - 6027 Salaries/Bereavement 974 - - 1,671 - - 6033 Overtime Pay/Premium 9,722 7,218 5,000 11,270 5,000 - 6048 Salaries/Language Pay 7,905 7,111 6,798 10,876 11,315 4,517 6063 Salaries/Jury Duty 195 - - - - - 6068 Allowances/Management 18 42 - 142 - - 6072 Sal/Injury 6,651 10,783 - 30,906 - - 6075 Vacation Pay-Off 6,417 9,539 7,500 5,560 6,000 (1,500) 6078 Sick Leave Pay-Off 875 823 1,100 1,650 2,000 900 6101 PERS/Employee Contribution 17,091 13,756 30,521 16,018 24,815 (5,706) 6104 PERS Lump Sum 58,496 66,894 69,473 66,251 - (69,473) 6105 PERS/Employer Contribution 18,918 21,798 14,791 27,937 11,955 (2,836) 6107 APPLE/EMPLYR CON 714 598 1,322 747 - (1,322) 6125 FICA/Employer Contrib/Med 6,129 5,951 8,375 6,713 8,260 (115) 6133 Retiree Health Premium Reimb 9,767 9,983 10,100 7,309 10,000 (100) 6140 Life Insurance Allocation 653 719 1,165 848 1,060 (105) 6155 Workers' Comp Allocation 16,573 15,841 18,905 17,948 18,465 (440) 6160 LTD Insurance Allocation 2,040 2,034 2,805 2,375 2,785 (20) 6165 Unemployment Allocation 361 348 580 391 565 (15) 6175 Benefits/Flex Plan 63,995 67,256 112,500 84,802 108,000 (4,500) 6180 Deferred Comp/Employer Paid 2,846 6,392 7,650 6,806 7,200 (450) SUBTOTAL 622,057 601,843 764,530 694,638 667,580 (96,950) 1555521480 DIRECT ADMINISTRATION 6003 Salaries/Regular 51,653 64,212 78,385 90,324 130,735 52,350 6012 Salaries/Comp-Time 522 514 - 794 - - 6015 Salaries/Vacation 435 2,152 - 2,734 - - 6024 Salaries/Sick Leave 1,658 2,945 - 2,309 - - 6027 Salaries/Bereavement 206 163 - 191 - - 6033 Overtime Pay/Premium 654 116 - 484 - 6048 Salaries/Language Pay 528 536 960 634 1,315 355 6069 Allowance/Vehicle 750 1,047 750 892 1,200 450 6070 Telephone Allowance 150 1 - 148 150 150 6075 Vacation Pay-Off 3,010 1,382 1,000 3,105 - (1,000) 6078 Sick Leave Pay-Off - 384 - 768 - - 6101 PERS/Employee Contribution 3,337 2,223 5,535 4,034 9,050 3,515 6104 PERS Lump Sum 13,586 11,343 12,542 11,960 - (12,542) 6105 PERS/Employer Contribution 1,709 6,394 2,645 6,127 4,325 1,680 6125 FICA/Employer Contrib/Med 914 1,458 1,365 1,662 2,280 915 6140 Life Insurance Allocation 106 191 230 212 390 160 6155 Workers' Comp Allocation 2,217 3,616 3,205 3,907 5,330 2,125 6160 LTD Insurance Allocation 421 588 610 675 1,020 410 6165 Unemployment Allocation 56 92 95 104 155 60 6175 Benefits/Flex Plan 7,852 14,976 14,850 17,921 23,950 9,100 6180 Deferred Comp/Employer Paid 906 1,875 1,575 2,747 3,180 1,605 SUBTOTAL 90,672 116,208 123,747 151,731 183,080 59,333 PERSONNEL SUBTOTAL 712,729 718,051 888,277 846,370 850,660 (37,617) PROPOSITION A EXPENDITURE DETAIL ALL FUND 15 138 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PROPOSITION A EXPENDITURE DETAIL ALL FUND 15 OPERATIONS 1555521130 TRANSIT-DEMAND RESPONSE 6201 Uniforms/Laundry 550 381 1,330 610 1,330 - 6220 Training Schools 1,193 214 5,380 2,000 5,380 - 6235 Meetings & Conferences 144 - - - - 6240 Mileage Reimbursement 174 - - - - - 6399 Professional Services/Other 52 - - - - - 6493 Outside Services and Repairs - - 150 - 150 - 6530 Office Supplies - 23 - 600 1,000 1,000 6539 Printing, Binding & Duplicating 19 - - - - 6551 Fuel and Oil 43,559 35,409 37,750 24,040 37,750 - 6569 Small Equipment 818 - - 2,120 - 6760 Insurance Allocation 34,006 43,393 - - - - 6820 Rent/Vehicle 11,769 2,345 26,250 11,200 26,250 - 6825 Maint & Repair / Vehicle 59,007 42,329 36,000 58,436 36,000 - SUBTOTAL 151,290 124,093 106,860 99,006 107,860 1,000 1555521170 TRANSIT-BUILDING REPAIRS AND MAINTENANCE 6815 Maintenance and Repairs-Buildings 19,555 19,555 30,000 19,560 30,000 - SUBTOTAL 19,555 19,555 30,000 19,560 30,000 - 1555521410 New Rideshare Implementation 6399 Professional Services/Other 16,051 7,499 7,500 - 15,000 7,500 SUBTOTAL 16,051 7,499 7,500 - 15,000 7,500 1555521480 DIRECT ADMINISTRATION 6220 Training Schools 137 5,000 2,500 4,710 5,000 2,500 6230 Dues and Subscriptions 473 469 500 500 500 - 6253 Licenses and Certificates 465 539 725 450 725 - 6315 Accounting/Auditing Services - 3,000 3,000 3,000 3,000 - 6530 Office Supplies 1,742 884 1,400 1,400 2,500 1,100 6563 Supplies/Special 496 - - - - - 6835 Maint & Repair/Equipment 64 - - - - - 6840 Rent/Office Furniture & Equip 2,009 842 2,500 1,000 2,500 - 6905 Utilities / Electricity 675 1,104 1,000 1,400 1,500 500 6915 Utilities/Telephone 5,975 5,814 10,000 6,000 10,000 - SUBTOTAL 12,038 17,651 21,625 18,460 25,725 4,100 OPERATIONS SUBTOTAL 198,934 168,798 165,985 137,026 178,585 12,600 CAPITAL OUTLAYS 1580521130 TRANSIT-DEMAND RESPONSE 7120 Construction & Improvements 545 - 20,000 - - (20,000) 7130 Structures/Other 13,628 - -- - - 7135 Vehicles - 30,968 - - - - 7140 Equipment & Machinery - 3,584 10,060 10,060 - (10,060) 7142 Computer Equipment 870 - - - - - SUBTOTAL 15,043 34,551 30,060 10,060 - (30,060) - CAPITAL OUTLAYS SUBTOTAL 15,043 34,551 30,060 10,060 - (30,060) PROP A FUND TOTAL 926,706 921,401 1,084,322 993,456 1,029,245 (55,077) 139 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6220 Training Schools 6,760 6,760 7,130 370 ADA program revamp and new program improvements 6230 Dues & Subscriptions 500 500 1,000 500 Add CalAct membership 6345 Program Consultants 24,050 24,050 30,000 5,950 COG participation increases annually 6399 Professional Services/Other 62,164 55,904 15,000 (47,164) Rideshare program expansion in FY2021 6530 Office Supplies 1,280 1,280 1,680 400 New program implementation expenses PROPOSITION C DETAILED VARIANCE EXPLANATION 140 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 1755521120 TRANSIT-METROLINK SHUTTLE 6003 Salaries/Regular 82,559 147,900 113,650 92,863 119,420 5,770 6006 Salaries/Temp & Part-Time 35,705 41,372 28,970 28,257 31,040 2,070 6015 Salaries/Vacation 1,964 4,003 - 3,722 - - 6024 Salaries/Sick Leave 4,103 4,380 - 8,887 - - 6027 Salaries/Bereavement 226 - - 557 - - 6033 Overtime Pay/Premium 3,241 2,406 - 3,757 - - 6048 Salaries/Language Pay 2,636 3,896 1,957 3,670 3,780 1,823 6063 Salaries/Jury Duty 65 - - - - - 6075 Vacation Pay-Off 2,139 3,180 - 1,853 - - 6072 Sal/Injury 1,955 3,594 - 10,302 - - 6078 Sick Lve Pay-Off 292 274 - 550 - - 6101 PERS/Employee Contribution 5,218 7,569 9,768 5,389 8,280 (1,488) 6104 PERS Lump Sum 18,935 21,562 22,379 21,341 - (22,379) 6105 PERS/Employer Contribution 6,184 12,017 4,828 9,498 3,985 (843) 6107 APPLE/EMPLYR CON 238 272 221 249 - (221) 6125 FICA/Employer Contrib/Med 1,926 3,159 2,575 2,268 2,750 175 6140 Life Insurance Allocation 201 395 335 285 340 5 6155 Workers' Comp Allocation 5,252 8,518 5,780 6,075 6,185 405 6160 LTD Insurance Allocation 626 1,116 875 797 930 55 6165 Unemployment Allocation 113 184 180 131 195 15 6175 Benefits/Flex Plan 19,988 39,480 36,000 29,045 36,000 - 6180 Deferred Comp/Employer Paid 799 3,373 2,400 2,253 2,400 - SUBTOTAL 194,364 308,650 229,918 231,749 215,305 (14,613) 1755521250 TRANSIT-BUS PASS SUBSIDY 6003 Salaries/Regular 45,009 26,410 34,655 23,050 37,505 2,850 6006 Salaries/Temp & Part-Time 8,319 6,084 - - - - 6012 Salaries/Comp-Time 456 754 - - - - 6015 Salaries/Vacation 6,594 4,188 - 1,662 - - 6024 Salaries/Sick Leave 3,117 739 - 585 - - 6048 Salaries/Language Pay 502 467 - -- - 6075 Vacation Pay-Off 1,541 - - - - - 6101 PERS/Employee Contribution 4,206 2,397 2,415 1,779 2,540 125 6104 PERS Lump Sum 6,982 8,510 5,481 5,227 - (5,481) 6105 PERS/Employer Contribution 2,104 1,642 1,160 857 1,220 60 6107 APPLE/EMPLYR CON - - 407 - - (407) 6125 FICA/Employer Contrib/Med 1,039 674 625 384 675 50 6140 Life Insurance Allocation 142 91 100 70 110 10 6155 Workers' Comp Allocation 2,629 1,808 1,385 1,024 1,500 115 6160 LTD Insurance Allocation 432 246 270 193 290 20 6165 Unemployment Allocation 59 39 45 22 45 - 6175 Benefits/Flex Plan 13,865 7,767 9,000 6,456 9,000 - 6180 Deferred Comp/Employer Paid 458 455 600 378 600 - SUBTOTAL 97,453 62,271 56,143 41,687 53,485 (2,658) 1755521480 DIRECT ADMINISTRATION 6003 Salaries/Regular 71,702 75,509 102,390 72,810 106,460 4,070 6012 Salaries/Comp-Time 522 514 - 877 - - 6015 Salaries/Vacation 1,594 2,213 - 2,963 - - 6024 Salaries/Sick Leave 2,897 3,128 - 2,601 - - 6027 Salaries/Bereavement 501 218 - 191 - - 6033 Overtime Pay/Premium 873 121 - 383 - - 6048 Salaries/Language Pay 642 460 1,080 614 1,015 (65) 6069 Salaries/Vehicle 750 637 750 721 1,020 270 6070 Telephone Allowance 150 134 - 148 150 150 6072 Salaries/Injury 786 4,845 - -- - 6075 Vacation Pay-Off 3,175 1,538 - 3,235 - - 6078 Sick Leave Pay-Off - 384 - 842 - - PROPOSITION C EXPENDITURE DETAIL ALL FUND 17 141 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PROPOSITION C EXPENDITURE DETAIL ALL FUND 17 6101 PERS/Employee Contribution 4,999 4,086 7,215 3,328 7,365 150 6104 PERS Lump Sum 14,019 14,822 16,352 15,593 - (16,352) 6105 PERS/Employer Contribution 2,196 4,464 3,450 5,065 3,520 70 6125 FICA/Employer Contrib/Med 1,314 1,491 1,785 1,351 1,855 70 6140 Life Insurance Allocation 165 192 300 167 310 10 6155 Workers' Comp Allocation 3,169 3,617 4,145 3,228 4,350 205 6160 LTD Insurance Allocation 607 613 795 540 830 35 6165 Unemployment Allocation 82 94 120 85 130 10 6175 Benefits/Flex Plan 12,665 15,803 20,250 14,461 19,210 (1,040) 6180 Deferred Comp/Employer Paid 1,380 1,800 2,085 1,695 2,530 445 SUBTOTAL 124,187 136,685 160,717 130,899 148,745 (11,972) PERSONNEL SUBTOTAL 416,004 507,605 446,778 404,335 417,535 (29,243) OPERATIONS 1755521120 TRANSIT-METROLINK SHUTTLE 6201 Uniforms & Laundry 159 127 570 250 570 - 6220 Training Schools 398 168 2,130 1,000 2,130 - 6235 Meetings & Conferences 48 - - - - 6240 Mileage Reimbursement 58 - - - - - 6399 Professional Services/Other 17 - - 1,240 - - 6493 Outside Services and Repairs - - 50 50 50 - 6530 Office Supplies 184 82 480 480 480 - 6539 Printing, Binding & Duplicatng 6 - - - - - 6551 Fuel and Oil 14,516 11,803 12,500 9,100 12,500 - 6569 Small Equipment 273 - - 710 - 6760 Insurance Allocation 3,465 12,924 - - - - 6820 Rent/Vehicle 3,923 782 8,750 4,290 8,750 - 6825 Maint & Repair / Vehicle 19,175 14,109 12,000 19,380 12,000 - SUBTOTAL 42,222 39,995 36,480 36,500 36,480 - 1755521140 TRANSIT-RECREATION/SPCL EVENT 6625 Program Expense 26,667 15,265 30,000 - 30,000 - SUBTOTAL 26,667 15,265 30,000 - 30,000 - 1755521250 TRANSIT-BUS PASS SUBSIDY 6626 Bus Pass Cost 6,058 4,116 - - - - 6654 Metrolink Pass Cost 5,462 3,571 - - - - SUBTOTAL 11,520 7,688 - - - - 1755521270 TRANSIT-TRANSPORTATION PLANNING 6345 Program Consultants 12,331 10,129 24,050 24,050 30,000 5,950 6399 Professional Services/Other - 53,836 54,664 54,664 - (54,664) 6601 Advertising Expense - - - - SUBTOTAL 12,331 63,966 78,714 78,714 30,000 (48,714) 1755521301 TEMP TRANSPORTATION ADMINISTRATION & FACILITIES 6815 Maint & Repairs/Bldgs 72,800 3,291 50,000 50,000 50,000 - SUBTOTAL 72,800 3,291 50,000 50,000 50,000 - 1755521410 New Rideshare Implementation 6399 Professional Services 16,051 6,021 7,500 - 15,000 7,500 SUBTOTAL 16,051 6,021 7,500 - 15,000 7,500 142 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PROPOSITION C EXPENDITURE DETAIL ALL FUND 17 1755521480 DIRECT ADMINISTRATION 6220 Training Schools 46 5,000 4,630 4,630 5,000 370 6230 Dues & Subscriptions 158 156 500 140 1,000 500 6253 Licenses & Certificates 155 180 235 200 235 - 6530 Office Supplies 734 330 800 800 1,200 400 6563 Supplies/Special 462 - - - - - 6835 Maint & Repair/Equipment 21 - - - - - 6840 Rent/Office Furniture & Equip 442 66 840 240 840 - 6915 Utilities/Telephone 1,311 781 2,180 1,750 2,180 - SUBTOTAL 3,329 6,513 9,185 7,760 10,455 1,270 OPERATIONS SUBTOTAL 184,919 142,738 211,879 172,974 171,935 (39,944) CAPITAL OUTLAY 1755521120 TRANSIT-METROLINK SHUTTLE 7120 Construction & Improvement - 17,121 1,753,682 - - (1,753,682) 7142 Computer Equipment 290 - - - - - 7170 Highways/Streets/Roadway 3,078 - - - - - CAPITAL OUTLAY SUBTOTAL 3,368 17,121 1,753,682 - - (1,753,682) PROP C FUND TOTAL:604,291 667,465 2,412,339 577,309 589,470 (1,822,869) 143 AQMD PROGRAM DESCRIPTION Assembly Bill 2766 was adopted in 1990 to provide a revenue stream for programs to reduce air pollution from motor vehicles and for related planning, monitoring, enforcement, and technical studies. Funds are collected by the Department of Motor Vehicles via a surcharge of $4 per vehicle and subsequently distributed to cities by the South Coast Air Quality Management District on a quarterly basis. Criteria and guidelines for eligible projects are established by the California Air Resources Board. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Expand rideshare program to include businesses and residents within the City of Azusa. •Purchase electric vehicles. FY 2020-21 ACCOMPLISHMENTS •Completed payments on two natural gas powered sidewalk/street scrubbers. 144 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6210 Employee Awards 7,500 - -(7,500) One time award in FY2021 6539 Printing, Binding & Duplicating 500 500 2,500 2,000 Rideshare program expansion 6823 Lease/Vehicle 46,296 4,500 3,960 (42,336) Street Sweeper Payment completed AIR QUALITY MANAGEMENT DISTRICT (AQMD) DETAILED VARIANCE EXPLANATION 145 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 2755523260 AQMD/RIDESHARE 6068 Allowances/Management 8,788 6,726 11,600 6,500 11,600 - 6125 FICA/Employer Contrib/Med 122 93 150 100 150 - SUBTOTAL 8,909 11,750 6,600 11,750 - PERSONNEL SUBTOTAL 8,909 6,819 11,750 6,600 11,750 - OPERATIONS 2755523000 AQMD COMPLIANCE 6210 Employee Awards 187 110 7,500 - - (7,500) 6539 Printing, Binding & Duplicating - - 500 - 2,500 2,000 6823 Lease/Vehicle 3,882 3,904 46,296 4,500 3,960 (42,336) SUBTOTAL 4,069 4,014 54,296 4,500 6,460 (47,836) 2755523250 TRANSIT-BUS PASS SUBSIDY 6626 Bus Pass Costs - - 6,920 - 6,920 - 6654 Metrolink Pass 1,008 1,461 19,500 2,500 19,500 - SUBTOTAL 1,008 1,461 26,420 2,500 26,420 - OPERATIONS SUBTOTAL 5,077 5,475 80,716 7,000 32,880 (47,836) CAPITAL OUTLAY 2755523000 AQMD COMPLIANCE 7135 Vehicles - - - - 115,763 115,763 7140 Machinery and Equipment 19,741 15,863 5,300 - - (5,300) CAPITAL OUTLAY SUBTOTAL 19,741 15,863 5,300 - 115,763 110,463 AQMD FUND TOTAL: 33,727 28,157 97,766 13,600 160,393 62,627 AIR QUALITY MANGEMENT DISTRICT (AQMD) EXPENDITURE DETAIL ALL FUND 27 146 CITY OF AZUSA ECONOMIC & COMMUNITY DEVELOPMENT Building Planning Community Improvement Economic Development Real Estate Development Community Development Block Grant (CDBG) FY 2021/22 Adopted Budget 147 PROGRAM DESCRIPTION The Building Division is responsible for ensuring the public health, safety, and welfare in all private construction activities in the community. The Division reviews all building permit applications for proper licensure under the California Contractors Licensing Law and local ordinances, reviews all construction plans for compliance with state and local building regulations/standards, and provides building inspections of all permitted work under construction until completion. All personnel, operational costs, and administrative support costs are paid for under a “fee for service” structure with funds deposited to the City General Fund. The Division strives to provide professional, courteous and efficient customer service and assistance to the public and other Division personnel. Staff is encouraged to spend additional time with “Do it yourself” homeowners attempting construction or improvement projects without a contractor. Additional time is also encouraged to explain changing code requirements to licensed contractors who are often unaware of new or changing state requirements for construction. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Ensure the Building Department obtains the needed staff of qualified inspectors to provide the city with the highest level of skilled professionals. •Ensure staff obtains the necessary training and education for the implementation and enforcement of the latest California Building Codes. •Continue to update the Building Division forms and handouts to reflect current Building Code and City requirements. •Implement a new Land Management System to help streamline the permit process online and at the public counter. •Accelerate the electronic plan review process and digital storage of building plans utilizing our outside plan check company to improve customer service, productivity, and reduce storage costs. Begin electronic plan review in house utilizing the new land management system. •Continue the in-house training program designed to inform Building Division personnel of changes in state laws affecting the California Building Codes, review proper application and interpretation of existing codes, and ensure uniform enforcement of all codes. •Continue to assist with implementation of the Department Action Plan FY 2020-21 ACCOMPLISHMENTS •Issued over 735 Building permits and performed approximately 120 plan reviews. •Completed over 1747 field inspections on a variety of construction projects. •Completed over 46 detailed special inspection reports for either un-permitted construction or structural building damage. BUILDING 148 •Issued over 16 Certificates of Occupancy for new dwelling units. •Issued over 7 Certificates of Occupancy for new Commercial Buildings •Continue to maintain a high level of professional, courteous and efficient customer service at the public counter, in the field and on the telephone without the benefit of a full Building Division staff. •Issued building permits for The Avenue project and One Legacy project. •Continued daily inspections for the Orchard project. •Transitioned to online permit issuance and electronic plan check in response to the COVID-19 pandemic 149 1035620000 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6220 Training School 4,000 3,000 3,000 (1,000) Under staffed and not using as much. 6399 Professional Services/Other - - 15,000 15,000 Scanning and indexing of files. 6435 Plan Checking 150,000 150,000 250,000 100,000 Under staffed & will need to continue to rely on consultant for inspection & permit tech assistance 6493 Outside Services & Repairs 60,000 18,000 18,000 (42,000) The outside storage budget was pacing lower than anticipated. As such, the Division lowered the FY2122 request and budget more accurately. BUILDING DETAILED VARIANCE EXPLANATION 150 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 245,432 328,053 415,925 299,500 442,580 26,655 6012 Salaries/Comp-Time 2,704 4,798 - 4,107 - - 6015 Salaries/Vacation 6,671 5,989 - 5,877 - - 6024 Salaries/Sick Leave 3,669 5,165 - 26,308 - - 6027 Salaries/Bereavement 1,474 509 - 600 - - 6030 Overtime Pay/Regular 136 - - - - - 6033 Overtime Pay/Premium 6,340 4,253 - 139 - - 6045 Salaries/Educational Incentive - - 1,800 1,800 - (1,800) 6047 Sal/Bonus - 10,635 - 2,074 - - 6048 Salaries/Language Pay - 472 - 561 - - 6063 Salaries/Jury Duty - - - - - - 6069 Allowance/Vehicle 945 1,516 1,260 1,247 1,260 - 6075 Vacation Pay-Off 39,510 8,799 10,000 14,398 10,000 - 6078 Sick Leave Pay-Off 2,255 3,773 3,000 5,915 5,000 2,000 6101 PERS/Employee Contribution 14,191 20,043 29,100 19,490 30,065 965 6104 PERS Lump Sum 47,873 58,036 65,990 62,929 - (65,990) 6105 PERS/Employer Contribution 10,573 13,907 13,940 15,828 14,400 460 6109 PARS/Employer Contribution 10,833 11,176 16,205 11,527 12,365 (3,840) 6125 FICA/Employer Contrib/Med 5,026 5,877 7,220 5,721 7,740 520 6133 Retiree Health Benefits 3,302 3,388 3,500 2,466 3,000 (500) 6140 Life Insurance Allocation 635 927 1,215 914 1,285 70 6155 Workers' Comp Allocation 10,621 14,338 16,755 13,633 17,745 990 6160 LTD Insurance Allocation 2,224 3,051 3,235 2,954 3,440 205 6165 Unemployment Allocation 306 364 490 352 535 45 6175 Benefits/Flex Plan 44,585 61,375 84,600 60,518 89,520 4,920 6180 Deferred Comp/Employer Paid 2,988 6,371 7,416 7,493 8,705 1,289 PERSONNEL SUBTOTAL 462,291 572,816 681,651 566,351 647,640 (34,011) OPERATIONS 6201 Uniforms & Laundry 689 487 1,200 1,200 1,200 - 6215 Tuition Reimbursement 397 - - - - - 6220 Training Schools 1,855 1,325 4,000 3,000 3,000 (1,000) 6230 Dues & Subscriptions 305 574 600 600 600 - 6235 Meetings & Conferences 70 120 2,000 2,000 2,000 - 6240 Mileage Reimbursement - - 500 500 500 - 6399 Professional Services/Other - - - - 15,000 15,000 6435 Plan Checking 146,993 225,697 150,000 150,000 250,000 100,000 6493 Outside Services & Repairs 9,784 11,862 60,000 18,000 18,000 (42,000) 6503 Books - - 6,000 6,000 6,000 - 6509 Publications/Other 2,400 - 2,000 2,000 2,000 - 6530 Office Supplies 2,395 1,631 1,500 15,000 1,500 - 6539 Printing, Binding & Duplicating 491 921 1,000 1,000 1,000 - 6551 Fuel and Oil 897 423 1,000 1,000 1,000 - 6554 Supplies/Custodial & Cleaning 43 - - - - - 6563 Supplies/Special 61 12 1,000 1,000 1,000 - 6569 Small Equipment 1,155 25 500 500 500 - 6580 Merchandise for Resale 104 - - - - - 6601 Advertising Expn - 1,340 300 300 300 - 6815 Maint & Repair/ Bldgs 114 - - - - - 6825 Maint & Repair / Vehicle 86 - 500 500 500 - 6845 Maint/Office Furniture - - 500 500 500 - 6850 Lease Payments 292 334 500 500 500 - 6915 Utilities/Telephone 2,074 2,265 2,750 2,750 2,750 - OPERATIONS SUBTOTAL 170,205 247,016 235,850 206,350 307,850 72,000 GENERAL FUND TOTAL: 632,496 819,833 917,501 772,701 955,490 37,989 1035620000 EXPENDITURE DETAIL BUILDING 151 PROGRAM DESCRIPTION The Planning Division serves as the liaison to homeowners, businesses, and developers for all zoning functions of the City. The Division is responsible for the current and advance planning programs and activities of the City. In order to improve the quality of life for residents and the community, the Division seeks to implement the goals, objectives, and policies contained in the General Plan and Development Code, and to enforce all applicable planning and zoning laws. In addition, advance planning programs are undertaken to meet the future needs of the City. More specifically, the Division’s activities include review and processing of environmental documents, variances, use permits, rezoning, specific plan preparation, design review, annexations, historic preservation, public art, and business license review. The Planning Division provides technical support to the Planning Commission, Art in Public Places Commission, and Cultural & Historic Preservation Commission and Development Review Committee. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Finish City’s 1st Historic Context Statement and Update Citywide Historic Survey. •Initiate preparation of the City’s Historic Preservation Program and Code Amendment. •Initiate preparation of City’s 1st City Wide Design Guidelines. •Complete and update of the City’s 6th Cycle Housing Element (2021-2029). •Initiate preparation of the City’s code amendment as it relates to the new Housing Element. •Continue to assist with implementation of the Department Action Plan FY 2020-21 BUDGET ACCOMPLISHMENTS •Completed the West Wing Rehabilitation Project. •Commissioned the City’s 1st Mural “Discover” at Azusa City Mural •Art in Public Places Commission approved “The Stone, The River, The Door” public artwork at The Orchard project located at 626 N. Azusa Ave. •Planning Division issued final approval for the installation of “Bridging the Generations” public artwork at Gladstone Senior Villas located at 360 E. Gladstone St. •Awarded the Local Early Action Planning (LEAP) Grant from California Department of Housing and Community Development to update the City’s Housing Element in the amount of $150,000.00. •Completed three Code Amendments: No. 247 for Accessory Dwelling Units (ADU) and Junior Accessory Dwelling (JADU) Units, No. 248 for Discretionary Accessory Dwelling Units (ADU), and No. 249 for Tobacco Shops •Completed entitlements for OneLegacy located at 1303 E. Optical Dr. that would relocate national headquarters of the non-profit organ, eye and tissue donation organization. •Processed a total of 67 Planning Entitlements. •Successfully pivoted to providing online submittal and assistance for all planning services PLANNING 152 1035611000 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANC EXPLANATION OPERATIONS 6201 Uniforms & Laundry - - 600 600 ACEA MOU Requires 2 Planners to have Equipment Allowance of $300 each 6235 Meetings & Conferences 6,000 6,000 6,250 250 Planning Law and Subdivision Training 6301 Legal Fees 10,000 11,327 20,000 10,000 Increased Legal Fees 6399 Professional Services/Other 531,459 280,000 415,000 (116,459) Implementation of Housing Element and Historic Preservation. General Plan Update 2050. Scanning and indexing of files. PLANNING DETAILED VARIANCE EXPLANATION 153 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 212,229 184,022 293,560 189,989 319,125 25,565 6012 Salaries/Comp-Time 10,131 4,927 13,340 3,989 14,325 985 6015 Salaries/Vacation 4,337 5,731 - 7,692 - - 6024 Salaries/Sick Leave 4,577 4,590 - 6,421 - - 6027 Salaries/Bereavement - 509 - -- - 6033 Overtime Pay/Premium 10,722 149 - 59 - - 6047 Sal/Bonus - 8,458 - 1,455 - - 6048 Salaries/Language Pay 1,431 1,607 1,200 2,061 2,025 825 6068 Allowance/Mgmt - - - - - - 6069 Allowances/Vehicle 2,468 1,170 1,260 1,247 1,260 - 6075 Vacation Pay-Off 7,643 - 7,000 1,457 1,500 (5,500) 6078 Sick Leave Pay-Off - 933 - 2,100 1,000 1,000 6095 Salary Savings 198 - - - - - 6101 PERS/Employee Contribution 14,298 5,981 20,560 6,227 21,870 1,310 6104 PERS Lump Sum 39,305 42,697 46,633 44,470 - (46,633) 6105 PERS/Employer Contribution 14,946 13,881 9,855 15,497 10,480 625 6107 APPLE Pay - - 500 - - (500) 6109 PARS/Employer 336 - 4,700 - - (4,700) 6125 FICA/Employer Contrib/Med 4,164 3,312 5,385 3,444 5,920 535 6133 Retiree Health Premium Reimb 6,888 5,419 6,100 4,903 5,500 (600) 6140 Life Insurance Allocation 608 537 860 554 935 75 6155 Workers' Comp Allocation 10,428 8,398 12,375 8,377 13,465 1,090 6160 LTD Insurance Allocation 2,394 1,831 2,285 1,894 2,485 200 6165 Unemployment Allocation 250 207 365 214 410 45 6175 Benefits/Flex Plan 31,878 31,982 66,600 39,971 71,520 4,920 6180 Deferred Comp/Employer Paid 3,123 3,963 5,406 4,545 6,335 929 PERSONNEL SUBTOTAL 382,351 330,305 497,984 346,565 478,155 (19,829) OPERATIONS 6201 Uniforms & Laundry - - - - 600 600 6230 Dues & Subscriptions 2,128 1,885 19,000 4,000 19,000 - 6235 Meetings & Conferences 7,319 4,917 6,000 6,000 6,250 250 6240 Mileage Reimbursement 30 - 250 250 250 - 6301 Legal Fees 21,587 5,107 10,000 10,000 20,000 10,000 6345 Program Consultants 18,589 - - - - - 6399 Professional Services/Other 71,950 36,586 531,459 280,000 415,000 (116,459) 6405 Commission Meetings Expense 3,555 1,943 12,000 12,000 12,000 - 6435 Plan Checking - - - - - - 6493 Outside Services & Repairs 2,330 658 - - - - 6503 Books 404 987 750 750 750 - 6509 Publications/Other 19 18 200 200 200 - 6518 Postage - - 400 400 400 - 6521 Messenger Service 214 161 500 500 500 - 6530 Office Supplies 3,488 2,253 3,000 3,000 3,000 - 6539 Printing, Binding & Duplicating 727 337 1,000 1,000 1,000 - 6551 Fuel and Oil 130 - - - - - 6563 Supplies/Special 490 182 1,000 1,000 1,000 - 6569 Small Equipment 183 250 500 500 500 - 6601 Advertising Expense 9,511 8,512 7,000 7,000 7,000 - 6835 Maint & Repair/Equipment - - 100 100 100 - 6845 Maint/Office Furniture & Equip 1,166 53 500 500 500 - 6850 Lease Payments 396 334 2,950 2,950 2,950 - 6915 Utilities/Telephone 704 1,218 3,150 3,150 3,150 - OPERATIONS SUBTOTAL 144,918 65,400 599,759 333,300 494,150 (105,609) GENERAL FUND TOTAL: 527,269 395,705 1,097,743 679,865 972,305 (125,438) 1035611000 EXPENDITURE DETAIL PLANNING 154 COMMUNITY IMPROVEMENT PROGRAM DESCRIPTION In the year 2020, the Community Improvement Division conducted approximately 384 inspections and reports under the “Real Property Records Report Ordinance” and collected associated inspection fees. The Division is also responsible for conducting annual inspections under the “Rental Inspection Ordinance” which deals with ongoing maintenance of approximately 5,389 registered rental units on 1,379 rental properties in the City, of which 573 properties were inspected within the last 12 months. In addition to the physical property inspections, the Division collects registration fees in addition to business license fees under the program. The Division handled approximately 901 reactive and proactive complaints pertaining to real property land uses, property maintenance, non-permitted construction, National Pollution Discharge Elimination System violations, State Housing Laws, Health and Safety Codes, Azusa Municipal Code and other code violations. The Division issued and processed 163 administrative fines, 114 notice of violation letters were processed and mailed to violators for code violations. Field inspectors removed over 250 illegally posted signs and have conducted field stops of 37 illegal vendors. The Division conducted 8 public nuisance hearings, issued 22 stop work orders and investigated 5 illegal garage conversions. Ten vacant and abandoned properties were registered with the City and 6 escrow demands were processed. The Division also oversaw the removal of 1,337 shopping carts from the public right-of-way. The Division implements and enforces the licensing and taxation provisions of the Azusa Municipal Code and deals with approximately 1,145 in-City brick and mortar businesses annually. The Division processed 5,123 business license renewals (incoming), along with 709 new business licenses. Community Improvement strives to provide professional, courteous and efficient customer service and assistance to the public and other Department personnel. In addition, staff is also encouraged to explain relevant ordinances, methods of corrections and changes to code requirements to property owners and business owners who are sometimes unaware of code violations and changes to ordinances. 155 FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Implement a Code Compliance program that reduces visible blight and unsafe living conditions by eliminating code violations throughout the City. •Inspect a minimum of 550 single and multi-family rental properties. •Continue to educate the community on quality of life issues and code enforcement matters. •Continue to work with ECD Department and Information Technology to buildout and implement the GovSense land management system. •Continue to update Code Enforcement and Business License materials and informational brochures to better assist and serve property owners, tenants, and the business community. •Continue to respond to complaints in a timely manner, depending on the severity of complaint(s). •Continue to create workable flow charts for the Division activities. •Continue to assist implementation of the Department Action Plan. •Continue organized professional training for Division staff. •Continue ongoing and interactive training of office and field staff with an emphasis on quality customer service and educating the public. •Continue to update Policies and Procedures. •Continue to improve procedures and processes in the Division. •Developing Flow Charts for all division functions and programs. •Increase the use of document imaging to reduce paper and filing storage needs, and allow real-time document retrieval. FY 2020-21 ACCOMPLISHMENTS •Continued to improve the operations of the Community Improvement Division. •Community Improvement Inspector - Community Development Block Grants (CDBG) continued inspecting the targeted low-to-moderate income areas in the community. The CDBG inspector also worked on the Rental Inspection Program, Real Property Records Inspections and responded to complaints and worked proactively within the low-to- moderate income areas. •Worked with other Departments and Divisions to achieve goals established by the City Council and City Manager. •Provided professional, courteous, and efficient customer service at the public counter, on the telephone and in the field. •Remained active in professional organizations related to Code Enforcement, Business License, Taxation and Revenues including California Association of Code Enforcement Officers, American Association of Code Enforcement, and California Municipal Revenue and Tax Association. •Continue to be part of the city’s HALO team. 156 1035643000 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6220 Training School 1,720 1,720 2,220 500 Staff training 6235 Meetings & Conferences 3,500 3,500 5,000 1,500 Addition is to send (1) BL staff to CMRTA conferences. 6399 Professional Services - - 15,000 15,000 Scanning and indexing of files. 6563 Supplies/Special 850 850 1,000 150 Anticipated supplies 6845 Maint/Office Furniture - - 500 500 Office furniture for staff COMMUNITY IMPROVEMENT DETAILED VARIANCE EXPLANATION 157 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 391,339 382,704 486,705 395,414 508,650 21,945 6012 Salaries/Comp-Time 7,098 7,696 -8,547 -- 6015 Salaries/Vacation 25,912 34,701 -16,249 -- 6024 Salaries/Sick Leave 24,726 14,715 -34,792 -- 6027 Salaries/Bereavement -2,083 -1,120 -- 6033 Overtime Pay/Premium 174 1,106 -525 -- 6045 Salaries/Education --1,800 1,800 -(1,800) 6047 Sal/Bonus -24,804 -3,900 -- 6048 Salaries/Language Pay 6,138 6,795 7,200 6,275 -(7,200) 6063 Salaries/Jury Duty ------ 6069 Allowance/Vehicle 810 944 1,080 1,069 1,080 - 6072 Sal/Injury 242 ----- 6075 Vacation Pay-Off 15,281 15,278 5,000 10,835 5,000 - 6078 Sick Leave Pay-Off 2,553 1,701 2,500 2,340 2,500 - 6101 PERS/Employee Contribution 25,436 25,857 34,560 21,972 34,545 (15) 6104 PERS Lump Sum 79,170 74,204 78,386 74,750 -(78,386) 6105 PERS/Employer Contribution 16,273 19,694 16,565 26,487 16,570 5 6109 PARS/Employer 6,993 10,615 13,380 10,791 10,120 (3,260) 6125 FICA/Employer Contrib/Med 6,459 6,699 8,770 7,075 9,140 370 6133 Retiree Health Premium Reimb 7,213 8,363 -9,997 10,000 10,000 6140 Life Insurance Allocation 777 1,208 1,440 1,186 1,475 35 6155 Workers' Comp Allocation 21,697 22,052 19,870 19,407 20,385 515 6160 LTD Insurance Allocation 3,495 3,732 3,785 3,762 3,965 180 6165 Unemployment Allocation 453 479 610 442 640 30 6175 Benefits/Flex Plan 105,340 95,064 115,920 96,213 120,780 4,860 6180 Deferred Comp/Employer Paid 5,322 8,006 9,238 9,914 10,908 1,670 PERSONNEL SUBTOTAL 752,904 768,502 806,809 764,863 755,758 (51,051) OPERATIONS 6201 Uniforms & Laundry 1,067 1,433 1,500 1,500 1,500 - 6215 Tuition Reimbursement --3,000 3,000 3,000 - 6220 Training School 1,174 129 1,720 1,720 2,220 500 6230 Dues & Subscriptions 650 925 1,175 1,175 1,175 - 6235 Meetings & Conferences 4,220 4,551 3,500 4,500 5,000 1,500 6240 Mileage Reimbursement ------ 6301 Legal Fees 41,469 69,730 62,830 62,830 62,830 - 6315 Accounting/Auditing Services 720 660 ---- 6399 Professional Services/Other 34 ---15,000 15,000 6485 Public Nuisance Abatement 8,948 3,747 25,000 25,000 25,000 - 6492 Outside Svcs-MuniSvcs 1,363 ----- 6493 Outside Services & Repairs 17,900 23,233 25,809 25,809 25,809 - 6518 Postage 9,150 2,854 14,000 12,000 14,000 - 6530 Office Supplies 5,387 4,990 4,000 4,000 4,000 - 6539 Printing, Binding & Duplicating 224 857 1,800 1,800 1,800 - 6551 Fuel and Oil 2,898 2,570 2,000 2,000 2,000 - 6563 Supplies/Special 232 388 850 850 1,000 150 6572 Office Furniture & Equipment ------ 6569 Small Equipment 3,070 5,600 4,000 4,000 4,000 - 6825 Maint & Repair / Vehicle 549 147 1,000 1,000 1,000 - 6835 Maint & Repair/Equipment ----1,000 6845 Maint/Office Furniture ----500 500 6850 Lease Payments 1,842 1,418 1,954 1,954 1,954 - 6915 Utilities/Telephone 4,766 4,304 4,362 4,362 4,362 - 7007 Credit Crd SrvCg ----- OPERATIONS SUBTOTAL 105,661 127,536 158,500 157,500 177,150 18,650 CAPITAL OUTLAY 7142 Computer Equipment ------ CAPITAL OUTLAY SUBTOTAL ------ GENERAL FUND TOTAL:858,565 896,038 965,309 922,363 932,908 (32,401) 1035643000 EXPENDITURE DETAIL COMMUNITY IMPROVEMENT 158 ECONOMIC DEVELOPMENT PROGRAM DESCRIPTION The Economic Development Division is responsible for creating and implementing programs, processes, and procedures to stimulate business attraction, retention, and expansion. It serves as a liaison between local businesses, organizations, developers, and public agencies to facilitate economic growth activities aiding the City’s effort to diversify its tax base. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Complete the implementation of the Department’s Land Management System •Complete Tax Increment Financing (TIF) Feasibility Study •Identify and explore opportunity sites along major City corridors •Collaborate with the Finance Department to identify sales and use tax revenue opportunities. •Explore the opportunity of attracting clean technology, high technology, life science and biotech related businesses to the City •Provide businesses and developers ombudsperson assistance by facilitating the approval, permit and construction processes for economic development projects •Participate in programs and events to disseminate information on current development projects and ongoing economic development efforts •Develop a focused marketing strategy •Continue to assist with implementation of the Department Action Plan FY 2020-21 ACCOMPLISHMENTS •Developed and implemented the CARES Act Azusa Small Business Grant Program •Developed and implemented the CARES Act Emergency Utilities Assistance Grant Program •Developed and implemented the Temporary Shared Space Program •Co-Lead the Department’s ongoing land management system implementation •Launched Azusa Walks, the City’s first Pedestrian Master Plan initiative •Ongoing Tax Increment Financing (TIF) Feasibility Study •Ongoing facilitation of the escrow process for City owned properties •Continued to foster relationships with developers and real estate brokers by hosting virtual meetings •Completed the Top 8 Reasons to Choose Azusa video •Marketed City opportunities by making a presentation in the annual Urban Marketplace conference held by The Urban Land Institute Los Angeles •Facilitated ongoing construction meetings for major development projects 159 1035630000 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6399 Professional Services/Other 134,613 115,000 330,000 195,387 Funding was allocated for Citywide Branding and Implementation, formation of an Enhanced Infastructure Financing Distrcit (EIFD) and analysis and formation of a business improvement district. ECONOMIC DEVELOPMENT DETAILED VARIANCE EXPLANATION 160 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 62,354 70,981 74,600 69,618 90,730 16,130 6012 Salaries/Comp-Time 1,941 1,691 - - -- 6015 Salaries/Vacation 2,197 1,891 - 1,319 -- 6024 Salaries/Sick Leave -87 - 2,198 -- 6033 Overtime Pay/Premium -16 - --- 6047 Sal/Bonus -4,221 - 619 -- 6048 Salaries/Language Pay 2,400 2,420 2,400 2,947 -(2,400) 6063 Salaries/Jury Duty 225 -- - -- 6075 Vacation Pay-Off 755 423 500 - -(500) 6078 Sick Leave Pay-Off 1,329 1,467 1,000 1,831 -(1,000) 6101 PERS/Employee Contribution 24 24 5,360 24 6,140 780 6104 PERS Lump Sum 9,463 10,615 13,776 11,595 -(13,776) 6105 PERS/Employer Contribution 6,346 7,574 2,570 7,925 2,945 375 6125 FICA/Employer Contrib/Med 1,049 1,231 1,360 1,182 1,640 280 6140 Life Insurance Allocation 172 212 225 209 265 40 6155 Workers' Comp Allocation 2,765 3,251 3,080 3,068 3,630 550 6160 LTD Insurance Allocation 527 572 580 582 710 130 6165 Unemployment Allocation 65 75 95 71 115 20 6175 Benefits/Flex Plan 9,968 11,646 18,000 13,837 22,500 4,500 6180 Deferred Comp/Employer Paid 540 1,080 1,200 1,127 1,500 300 PERSONNEL SUBTOTAL 102,118 119,477 124,746 118,153 130,175 5,429 OPERATIONS 6230 Dues & Subscriptions 6,015 6,530 7,600 7,600 7,600 - 6235 Meetings & Conferences 2,953 3,524 7,000 7,000 7,000 - 6240 Mileage Reimbursement --100 100 100 - 6399 Professional Services/Other 3,328 42,386 134,613 115,000 330,000 195,387 6503 Books --500 500 500 - 6518 Postage -26 - - -- 6530 Office Supplies 862 1,228 1,000 1,000 1,000 - 6539 Printing, Binding & Duplicating 1,676 2,251 5,000 5,000 5,000 - 6551 Fuel and Oil --- - -- 6563 Supplies/Special 900 1,608 5,000 5,000 5,000 - 6569 Small Equipment -438 1,500 1,500 1,500 - 6915 Utilities/Telephone 456 456 1,000 1,000 1,000 - OPERATIONS SUBTOTAL 16,190 58,448 163,313 143,700 358,700 195,387 GENERAL FUND TOTAL: 118,308 177,925 288,059 261,853 488,875 200,816 1035630000 EXPENDITURE DETAIL ECONOMIC DEVELOPMENT 161 REAL ESTATE DEVELOPMENT PROGRAM DESCRIPTION The Real Estate Development Program is under the supervision of the Economic Development Division. The Program is responsible for managing City owned real estate development. Current real estate property: The Promenade at Citrus – 890 The Promenade Staff is responsible for the management and operation of the City owned commercial retail center consisting of 8,250 square feet. The property is located at 890 The Promenade in the Transit Neighborhood in the Promenade District of the Monrovia Specific Plan. Adjacent to the site is the APU/Citrus College Gold Line Station. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Release bid and award construction contract for tenant improvements •Facilitate the tenant improvement process and provide construction oversight •Facilitate tenant move-in •Manage the City’s asset •Establish a day to day operation budget and identify revenue projections FY 2020-21 ACCOMPLISHMENTS •Ongoing lease negotiations with tenant •Completed construction document preparation and furniture, fixture and equipment design •Ongoing plan check for tenant improvements 162 1035645000 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6301 Legal Fees 10,000 10,000 - (10,000) Legal fees have not been charged the last two fiscal years therefore it doesn't seem like we need them. 6399 Professional Services/Other 433,259 300,000 258,050 (175,209) The budged was reduced because the tenant improvements and construction contractor will be budgeted under CIP project 62519A budget. The Santa Fe Depot rehabiliation was budgeted under this account. 6805 Maintenance/Land Improvements 1,500 1,500 6,500 5,000 Weekly landscape maintenance for 890 The Promenade. Weed abatement for other City-owned properties. 6815 Maint & Repairs/Buildings - - 16,000 16,000 Maintenance, repair and restoration of facilities, fixtures, and equipment at 890 The Promenade. Maintenance and repair for other City-owned properties. 6901 Utilities/Water 3,500 3,500 4,225 725 Water usage by tenant. 6903 Utilities/Refuse - - 3,200 3,200 Trash service three times a week at 890 The Promenade. 6905 Utilities/Electric 1,200 1,200 10,000 8,800 Electric usage by tenant. REAL ESTATE DEVELOPMENT DETAILED VARIANCE EXPLANATION 163 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE OPERATIONS 6301 Legal Fees -- 10,000 10,000 -(10,000) 6399 Professional Services/Other 7,333 72,670 433,259 300,000 258,050 (175,209) 6548 Plants & Trees --500 500 500 - 6805 Maintenance/Land Improvements -2,480 1,500 1,500 6,500 5,000 6815 Maint & Repairs/Buildings --- - 16,000 16,000 6901 Utilities/Water 1,930 3,037 3,500 3,500 4,225 725 6903 Utilities/Refuse --- - 3,200 3,200 6905 Utilities/Electric 68 544 1,200 1,200 10,000 8,800 6915 Utilities/Telephone 351 1,001 1,000 1,000 1,000 - OPERATIONS SUBTOTAL 9,681 79,752 450,959 317,700 299,475 (151,484) GENERAL FUND TOTAL:9,681 79,752 450,959 317,700 299,475 (151,484) REAL ESTATE DEVELOPMENT EXPENDITURE DETAIL 1035645000 164 PROGRAM DESCRIPTION Since 1974, the City of Azusa has been a participating City under the Los Angeles Urban County Community Development Block Gant Program (CDBG). Funded through the U.S. Department of Housing and Urban Development (HUD), the Los Angeles County Development Authority (LACDA) acts as the pass-through agency and oversees CDBG administration for forty-five participating cities. The primary objective of the CDBG Program is to develop viable urban communities by providing decent housing, a suitable living environment, and expanding economic opportunities, principally benefiting low- and moderate-income persons. The City of Azusa receives approximately $400,000 annually to support eligible CDBG projects that assist the City’s low- and moderate-income residents. Examples of eligible CDBG projects that the City undertakes annually include Housing Rehabilitation, Code Enforcement, various capital improvement projects, and public service activities. A maximum of fifteen percent (15%) of the City’s total annual CDBG funds may be allocated to public service projects. Examples of the City’s CDBG-funded public service projects include: Senior Case Management, Neighborhood Homework House, and the Azusa Family Services Program. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Provide approximately 200 Azusa youth, preschool through high school age, with tutoring, enrichment activities, and motivational support. The program will be administered by Neighborhood Homework House, a non-profit organization of trained volunteer college students, neighborhood agencies, religious organization representatives, and teachers. •Offer approximately 100 Azusa senior citizens information and referral, comprehensive assessment, and care management that focus on senior issues. Services are provided by the YWCA of San Gabriel Valley, a non-profit agency. •Provide approximately 100 Azusa youth, ages 5 to 14, and their families, a comprehensive range of supportive services. In addition to afterschool recreational and educational activities for Azusa youth, this project offers Azusa youth and their families an integrative array of support services that include information, referral and outreach for mental health, substance abuse, domestic violence, counseling, disabled services, homeless resources, and access to health and social services. •Issue approximately 10-12 housing rehabilitation grants that improve the City’s housing stock or correct residential code violations (in conjunction with the City's Residential Code Enforcement Program). Grants are awarded to eligible Azusa homeowners up to a maximum of $12,000 each. CDBG 165 •Construct ten to fifteen (10-15) American with Disabilities Act (ADA)-compliant curb ramps with truncated domes at various intersections throughout the City. •Continue high level customer service protocols to provide the best possible customer service. FY 2020-21 ACCOMPLISHMENTS Due to the impacts of COVID-19, some FY 2020-2021 CDBG-funded projects resulted in fewer annual accomplishments. CDBG public service providers pivoted successfully and offered clients modified services in the form of virtual assistance, tele-services and remote learning. •Neighborhood Homework House assisted approximately 90 Azusa youth, preschool through high school age, with remote tutoring and educational enrichment activities. • The YWCA of San Gabriel Valley provided modified services to approximately 125 senior adults in the form of virtual care management, information, and referral services. Tele- services were used to arrange assistance from agencies serving seniors, such as medical referrals and food accessibility and delivery assistance. When safe to do so, some home visits to clients were conducted. •The Azusa Family Services Program was severely impacted during the COVID-19 pandemic. Since the majority of youth services are provided at the City’s recreation facilities, which remained closed for most of FY 2020-2021, few Azusa youth, ages 5 to 14, and their families, were served. • Ten (10) housing rehabilitation grants were issued that improved the City’s housing stock or corrected residential code violations (in conjunction with the City's Residential Code Enforcement Program). Due to COVID-19, housing rehabilitation activities were limited to installation of new roofs. No interior improvements were performed. •Constructed ten (10) American with Disabilities Act (ADA)-compliant curb ramps with truncated domes along Cerritos Avenue between First and Third Streets. CDBG-CV FY 2020-21 ACCOMPLISHMENTS As a participating city in the Los Angeles Urban County CDBG Program, the City of Azusa received $241,825 in one-time only, supplemental CDBG CARES Act funds (CDBG-CV) for the express purpose of responding to, addressing, and mitigating the impacts of the COVID 19 pandemic. These one-time only CDBG-CV funds resulted in the following: •30 emergency utility payment assistance grants totaling $21,109 were awarded to income-eligible Azusa households economically impacted during the COVID-19 pandemic through job loss, furlough or reduction in hours or pay. Utility assistance payments were made directly to local utility companies on behalf of Azusa residents. Four participants received the maximum assistance allowed of $900. The average amount of assistance provided per recipient was approximately $703. •In partnership with LACDA, 23 Azusa small businesses received grants totaling approximately $208,950. One-time only business grants in an amount ranging from $5,000 to $10,000 were awarded to eligible business owners to respond to the impacts of COVID-19. The grants supported business expenses such as payroll, rent, or utilities. Each small business grant recipient agreed to create or retain jobs for low- and moderate-income persons. 166 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 63,365 77,942 80,595 60,614 101,635 21,040 6006 Salaries/Temp & Part-Time 35,985 20,131 38,170 - 41,805 3,635 6012 Salaries/Comp-Time 2,046 (0) - 3,081 - - 6015 Salaries/Vacation 7,050 (0) - 1,195 - - 6024 Salaries/Sick Leave 6,034 0 - 3,940 - - 6027 Salaries/Bereavement 1,195 - -- - 6033 Overtime Pay/Premium - 9 - 679 - - 6048 Salaries/Language Pay 354 295 - -- - 6101 PERS/Employee Contribution 7,014 5,528 6,050 4,826 7,380 1,330 6104 PERS Lump Sum - 302 12,158 13,137 - (12,158) 6105 PERS/Employer Contribution 2,928 2,927 2,935 2,272 3,625 690 6107 Apple Pay Plan 971 473 1,210 - 1,315 105 6109 PARS/Employer 4,110 1,120 3,295 695 1,925 (1,370) 6125 FICA/Employer Contrib/Med 2,110 1,767 2,000 970 2,380 380 6140 Life Insurance Allocation 564 240 230 262 300 70 6155 Workers' Comp Allocation - 237 4,755 2,044 5,740 985 6160 LTD Insurance Allocation 765 638 625 534 790 165 6165 Unemployment Allocation - 6 135 43 165 30 6175 Benefits/Flex Plan 16,460 21,045 20,880 17,968 20,880 - 6180 Deferred Comp/Employer Paid 1,242 1,460 1,490 1,212 1,680 190 PERSONNEL SUBTOTAL 152,194 134,118 174,528 113,472 189,620 15,092 OPERATIONS 6345 Program Consultants 51,226 34,962 262,677 135,000 135,000 (127,677) 6493 Outside Services & Repairs 17,922 39,813 - - - - 6601 Advertising Expense - - - 770 1,000 1,000 6625 Program Expense - - 79,925 - - (79,925) 6521 Messenger Svc - - - - - - 6650 Rehabilitation Costs 143,050 117,682 150,000 150,000 150,000 - 7001 Interest Expense - - - - 7005 Principal Payments - - - - 7080 Refund - - - - 7099 Miscellaneous - - - - OPERATIONS SUBTOTAL 212,198 192,457 492,602 285,770 286,000 (206,602) CAPITAL OUTLAY 7120 Construction Improvements 86,968 - - 117,000 31,969 31,969 CAPITAL OUTLAY SUBTOTAL 86,968 - - 117,000 31,969 31,969 CDBG FUND TOTAL: 451,359 326,575 667,130 516,242 507,589 (159,541) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) EXPENDITURE DETAIL 1835910000 167 CITY OF AZUSA INFORMATION TECHNOLOGY City InformaƟon Systems Communication Services Light & Water InformaƟon Systems Sewer InformaƟon Systems FY 2021/22 Adopted Budget 168 INFORMATION TECHNOLGY PROGRAM DESCRIPTION The Department of Information Technology provides leadership in the development of powerful, cost-effective technical services, and business solutions for City staff and policy makers. Services include the management and support of the technology infrastructure and network administration, providing citywide systems and solutions. Maintaining a 24/7 center of information and services via WEB and social media to the community. Ongoing responsibilities include: Strategic planning related to technology and the City’s networking infrastructure; Software and hardware support of all systems including but not limited to: software licensing, financial software systems, business licensing systems, building permit systems, land management systems, geographic information systems (GIS), library systems, utility billing and integrated systems, and all phone and telecom systems; helpdesk, internet, e-mail, web sites, social media, wireless, and the fiber backbone and network infrastructure on which all systems reside. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Complete implementation of new VOIP phone system •Research and evaluate migration for new e-mail system •Complete third party integrations for Land Management system •Complete upgrade of Finance system from version 16.4 to 19.2 FY 2020-21 ACCOMPLISHMENTS •Re-cable all City Facilities with CAT 6a to support a new VOIP phone system •Upgrade network equipment infrastructure city wide in preparation for new VOIP phone system •Complete evaluation and recommend a phone system replacement, begin implementation. •Implement a new Community Development/Planning/Building/Code Enforcement software solution with mobile integration and functionality •Pivot to deploy mobile solutions for working from home, and remote meetings for City staff due to pandemic 169 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED VARIANCE Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 PERSONNEL 6003 Salaries/Regular 592,748 572,141 710,070 588,077 727,700 17,630 6006 Salaries/Temp & Part-Time - - - 8,623 25,800 25,800 6012 Salaries/Comp-Time 1,286 5,782 26,370 149 - (26,370) 6015 Salaries/Vacation 25,204 21,373 - 10,208 - - 6024 Salaries/Sick Leave 17,317 5,278 - 13,534 - - 6027 Salaries/Bereavement - - - 540 - - 6033 Overtime Pay/Premium 6,434 7,846 - 6,396 - - 6039 Salaries/Standby - 445 - 1,057 - - 6047 Sal/Bonus - 30,253 - 2,476 - - 6048 Salaries/Language Pay 3,600 3,630 3,600 7,042 8,790 5,190 6063 Salaries/Jury Duty 270 - - - - - 6068 Allowances/Management 25 40 - - - - 6069 Allowances/Vehicle 5,400 5,444 5,400 5,345 5,400 - 6075 Vacation Pay-Off 41,686 58,952 42,385 58,156 59,800 17,415 6078 Sick Leave Pay-Off 7,534 11,596 10,000 12,223 12,400 2,400 6091 Leave Liability Adjustments 6,466 (15,072) - - - - 6101 PERS/Employee Contribution 45,796 44,728 49,800 41,582 50,355 555 6104 PERS Lump Sum 81,636 90,408 100,296 106,232 - (100,296) 6105 PERS/Employer Contribution 14,727 20,391 23,805 27,372 24,070 265 6107 Apple Pay Plan - - 990 349 - 6109 PARS/Employer 14,904 14,858 38,625 15,113 15,855 (22,770) 6125 FICA/Employer Contrib/Med 10,337 10,661 12,515 10,777 12,715 200 6133 Retiree Health Premium Reimb 1,504 2,514 - 4,925 5,170 5,170 6140 Life Insurance Allocation 1,562 1,649 2,090 1,686 2,135 45 6155 Workers' Comp Allocation 26,255 26,309 29,810 26,458 30,700 890 6160 LTD Insurance Allocation 5,634 5,393 5,535 5,533 5,665 130 6165 Unemployment Allocation 583 587 860 580 870 10 6175 Benefits/Flex Plan 97,090 91,277 124,800 99,378 109,200 (15,600) 6180 Deferred Comp/Employer Paid 6,120 7,020 11,250 9,570 9,955 (1,295) PERSONNEL SUBTOTAL 1,014,116 1,023,505 1,198,201 1,063,379 1,106,580 (90,631) OPERATIONS 6220 Training Schools - - 4,500 4,500 5,000 500 6230 Dues & Subscriptions 715 683 1,400 1,400 1,400 - 6235 Meetings & Conferences 1,315 2,055 4,200 4,200 4,200 - 6240 Mileage Reimbursement 135 24 400 400 400 - 6415 Computer Software Support 247,699 219,577 232,650 232,650 277,100 44,450 6493 Outside Services & Repairs 37,310 20,027 48,323 36,240 33,740 (14,583) 6499 Contract Services & Fees/Other 37,688 17,494 52,000 52,000 52,000 - 6504 Computer Software/Licensing 131,331 92,332 159,528 159,528 227,860 68,332 6521 Messenger Service - - 100 100 100 - 6527 Supplies/Computer/Small Equipment 14,087 9,109 16,914 16,914 15,500 (1,414) 6530 Office Supplies 634 970 690 690 690 - 6563 Supplies/Special 2,041 1,888 2,000 2,000 2,000 - 6569 Small Equipment 48,593 9,002 15,800 15,800 15,800 - 6570 Computer Peripherals/Misc 14,687 13,765 15,000 15,000 15,000 - 6835 Maint & Repair/Equipment 42,611 42,384 55,200 55,200 25,000 (30,200) 6846 Computer Hardware Maint/Repair 52,308 52,095 76,835 76,835 97,035 20,200 6850 Lease Payments 34,337 23,292 35,000 - - (35,000) 6915 Utilities/Telephone 134,025 158,304 125,400 125,400 106,000 (19,400) OPERATIONS SUBTOTAL 799,566 663,002 845,940 798,857 878,825 32,885 CAPITAL OUTLAY 7142 Computer Equipment - - - - 194,826 194,826 7143 Computer Software 4,000 42,122 55,478 - - - CAPITAL OUTLAY SUBTOTAL 4,000 42,122 55,478 - 194,826 194,826 INFORMATION TECH FUND TOTAL: 1,817,682 1,728,629 2,099,619 1,862,236 2,180,231 80,612 INFORMATION TECHNOLOGY (Summary) EXPENDITURE DETAIL ALL FUND 48 170 4849930000 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6415 Computer Software Support 180,150 18,015 208,600 28,450 Laserfiche, Pubworks, CivicRec, ESRI, Granicus CC, govsense, new back up system Increase, decrease HDL, 6504 Computer Software/Licensing 106,931 106,931 151,263 44,332 Increases in licensing, additional Adobe Creative Cloud, Placer.AI, LocalIntel, CivicReady, Zoom 6527 Supplies/Cmpt/Equip 8,214 8,214 6,800 (1,414) Budget more accurately 6846 Computer Hardware Maint/Rep 30,035 30,035 41,385 11,350 Increase in hardware support costs. Upgrade of Spectrum Fiber 6850 Lease Payments 35,000 - - (35,000) No lease payments anticipated CITY INFORMATION SERVICES DETAILED VARIANCE EXPLANATION 171 4849940000 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6493 Outside Services 14,583 2,500 - (14,583) Projected reduction due to VOIP migration 6835 Maint Repair & Equipment 55,200 55,200 25,000 (30,200) Projected reduction due to VOIP migration 6915 Utilites/Telephone 119,400 119,400 100,000 (19,400) Projected reduction due to VOIP migration COMMUNICATION SERVICES DETAILED VARIANCE EXPLANATION 172 4849942000 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6220 Training 4,000 4,000 4,500 500 Increase in ESRI increase in staff 6415 Computer Software Support 52,500 52,500 68,500 16,000 Increase support OneSolution, new back up system 6504 Computer Software Licensing 51,097 51,097 75,097 24,000 Zoom, CivicReady, incresase in MS Licensing, GoToMy PC 6846 Computer Hardware Maint/Rep 46,800 46,800 55,650 8,850 Increase Maintenance Costs, upgrade Spectrum fiber LIGHT AND WATER INFORMATION SYSTEMS DETAILED VARIANCE EXPLANATION 173 . ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 4849930000 CITY COMPUTER SERVICES 6003 Salaries/Regular 253,999 226,738 262,785 234,449 260,035 (2,750) 6006 Salaries/Temp & Part-Time - - - - 12,900 12,900 6012 Salaries/Comp-Time 503 1,524 26,370 75 - (26,370) 6015 Salaries/Vacation 9,162 8,485 - 4,451 - - 6024 Salaries/Sick Leave 7,377 1,735 - 5,051 - - 6027 Salaries/Bereavement - - - 270 - - 6033 Overtime Pay/Premium 1,638 3,605 - 2,696 - - 6039 Standby Pay/Premium - 45 - 106 - - 6047 Sal/Bonus - 13,376 - 854 - - 6048 Salaries/Language Pay 1,320 1,239 1,150 2,722 3,585 2,435 6063 Salaries/Jury Duty 35 - - - - - 6068 Allowances/Management 25 40 - - - - 6069 Allowance/Vehicle 2,700 2,644 2,700 2,672 2,700 - 6075 Vacation Pay-Off 19,131 26,149 20,000 22,132 23,000 3,000 6078 Sick Leave Pay-Out 3,767 5,798 5,000 6,111 6,200 1,200 6091 Leave Liability Adjustments 2,782 (6,040) - - - - 6101 PERS/Employee Contribution 19,482 18,309 18,410 16,768 17,995 (415) 6104 PERS Lump Sum 34,678 38,688 41,612 41,701 - (41,612) 6105 PERS/Employer Contribution 6,335 9,128 8,795 11,958 8,595 (200) 6107 Apple Pay Plan - - 990 349 - (990) 6109 PARS/Employer Contribution 5,354 4,842 17,505 5,290 5,550 (11,955) 6125 FICA/Employer Contrib/Med 4,379 4,266 4,830 4,291 4,675 (155) 6133 Retiree Health Prem 1,504 2,514 - 4,925 5,170 5,170 6140 Life Insurance Allocation 660 647 775 670 765 (10) 6155 Workers' Comp Allocation 11,141 10,467 11,715 10,683 11,165 (550) 6160 LTD Insurance Allocation 2,450 2,192 2,050 2,275 2,025 (25) 6165 Unemployment Allocation 244 233 330 227 320 (10) 6175 Benefits/Flex Plan 39,648 34,266 42,840 38,360 43,440 600 6180 Deferred Comp/Employer Paid 2,574 2,914 4,445 3,493 3,965 (480) SUBTOTAL 430,888 413,803 472,302 422,578 412,085 (60,217) 4849942000 LIGHT AND WATER INFORMATION SYSTEMS 6003 Salaries/Regular 313,195 320,398 418,170 333,121 442,210 24,040 6006 Salaries/Temp & Part-Time - - - 8,623 12,900 12,900 6012 Salaries/Comp-Time 783 4,259 - 75 - - 6015 Salaries/Vacation 14,735 11,868 - 5,055 - - 6024 Salaries/Sick Leave 8,875 3,125 - 6,055 - - 6027 Salaries/Bereavement - - - 270 - - 6033 Overtime Pay/Premium 4,497 2,127 - 3,006 - - 6039 Standby Pay/Premium - 401 - 951 - - 6047 Sal/Bonus - 15,245 - 1,461 - - 6048 Salaries/Language Pay 1,560 1,713 1,825 3,570 4,425 2,600 6063 Salaries/Jury Duty 235 - - - - - 6069 Allowances/Vehicle 2,700 2,800 2,700 2,672 2,700 - 6075 Vacation Pay-Off 19,916 31,227 20,000 33,858 34,500 14,500 6078 Sick Leave Pay-Off 3,767 5,798 5,000 6,111 6,200 1,200 6091 Leave Liability Adjustments 2,697 (5,408) - - - - 6101 PERS/Employee Contribution 24,301 24,514 29,320 23,101 30,585 1,265 6104 PERS Lump Sum 43,260 47,077 54,092 63,368 - (54,092) 6105 PERS/Employer Contribution 7,785 10,499 14,020 14,586 14,625 605 6109 PARS/Employer Contribution 9,550 10,016 21,120 9,823 10,305 (10,815) 6125 FICA/Employer Contrib/Med 5,512 5,930 7,190 6,090 7,590 400 6140 Life Insurance Allocation 830 928 1,230 949 1,295 65 6155 Workers' Comp Allocation 13,960 14,638 16,905 14,773 18,485 1,580 6160 LTD Insurance Allocation 2,969 2,998 3,260 3,068 3,440 180 6165 Unemployment Allocation 311 325 495 328 520 25 6175 Benefits/Flex Plan 52,583 52,286 77,280 56,461 61,080 (16,200) 6180 Deferred Comp/Employer Paid 3,384 3,792 6,495 5,913 5,680 (815) SUBTOTAL 537,406 566,553 679,102 603,288 656,540 (22,562) COMMUNICATION SERVICES 6091 Leave Liability Adjustments 767 (1,577) - - - - SUBTOTAL 767 (1,577) - - - - ALL FUND 48 EXPENDITURE DETAIL INFORMATION TECHNOLOGY (Detail) 174 . ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE ALL FUND 48 EXPENDITURE DETAIL INFORMATION TECHNOLOGY (Detail) LW TECHNOLOGY FUND 6091 Leave Liability Adjustments 30 (98) - - - - SUBTOTAL 30 (98) - - - - 4849944000 SEWER INFORMATION SYSTEMS 6003 Salaries/Regular 25,554 25,005 29,115 20,507 25,455 (3,660) 6015 Salaries/Vacation 1,307 1,020 - 702 - - 6024 Salaries/Sick Leave 1,066 419 - 2,428 - - 6033 Overtime Pay/Premium 299 2,115 - 694 - - 6047 Sal/Bonus - 1,632 - 161 - - 6048 Salaries/Language Pay 720 677 625 750 780 155 6075 Vacation Pay-Off 2,639 1,575 2,385 2,166 2,300 (85) 6091 Leave Liability Adjustments 190 (372) - - - - 6101 PERS/Employee Contribution 2,013 1,905 2,070 1,713 1,775 (295) 6104 PERS Lump Sum 3,697 4,643 4,592 1,163 - (4,592) 6105 PERS/Employer Contribution 608 764 990 828 850 (140) 6125 FICA/Employer Contrib/Med 445 465 495 396 450 (45) 6140 Life Insurance Allocation 71 75 85 67 75 (10) 6155 Workers' Comp Allocation 1,154 1,204 1,190 1,002 1,050 (140) 6160 LTD Insurance Allocation 215 204 225 190 200 (25) 6165 Unemployment Allocation 28 29 35 25 30 (5) 6175 Benefits/Flex Plan 4,859 4,725 4,680 4,557 4,680 - 6180 Deferred Comp/Employer Paid 162 314 310 164 310 - SUBTOTAL 45,026 46,401 46,797 37,513 37,955 (8,842) COMMUNICATION SERVICES 6091 Leave Liability - (1,577) - - - - SUBTOTAL - (1,578) - - - - PERSONNEL SUBTOTAL 1,014,116 1,023,505 1,198,201 1,063,379 1,106,580 (91,621) OPERATIONS 4849930000 CITY COMPUTER SERVICES 6220 Training Schools - - 500 500 500 - 6230 Dues & Subscriptions 715 683 750 750 750 - 6235 Meetings & Conferences 168 194 200 200 200 - 6240 Mileage Reimbursement - 24 200 200 200 - 6415 Computer Software Support 231,388 198,832 180,150 180,150 208,600 28,450 6493 Outside Services & Repairs 7,549 4,096 19,540 19,540 19,540 - 6499 Contract Services & Fees/Other 16,064 9,007 27,000 27,000 27,000 - 6503 Books 51 - - - - - 6504 Computer Software/Licensing 80,768 56,471 106,931 106,931 151,263 44,332 6527 Supplies/Computer/Small Equip 6,949 5,964 8,214 8,214 6,800 (1,414) 6530 Office Supplies 593 731 490 490 490 - 6563 Supplies/Special 1,460 1,313 1,500 1,500 1,500 - 6569 Small Equipment 20,004 2,351 3,300 3,300 3,300 - 6846 Computer Hardware Maint/Repair 16,696 18,500 30,035 30,035 41,385 11,350 6850 Lease Payments 34,337 23,292 35,000 - - (35,000) SUBTOTAL 416,740 321,457 413,810 378,810 461,528 47,718 4849940000 COMMUNICATION SERVICES 6415 Comp Sft Sppt - 858 - - - - 6493 Outside Services & Repairs 27,356 13,556 14,583 2,500 - (14,583) 6499 Contract Svcs & Fees/Other 3,291 - - - - - 6504 Computer Software/Licensing - 1,054 - - - - 6835 Maint & Repair/Equipment 42,611 42,384 55,200 55,200 25,000 (30,200) 6915 Utilities/Telephone 129,261 150,591 119,400 119,400 100,000 (19,400) SUBTOTAL 202,519 208,443 189,183 177,100 125,000 (64,183) 4849942000 LIGHT AND WATER INFORMATION SYSTEMS 6220 Training Schools - - 4,000 4,000 4,500 500 6230 Dues & Subscriptions - - 650 650 650 - 6235 Meetings & Conferences 1,147 1,861 4,000 4,000 4,000 - 6240 Mileage Reimbursement 135 - 200 200 200 - 6415 Computer Software Support 15,661 19,300 52,500 52,500 68,500 16,000 6493 Outside Services & Repairs 2,405 2,375 14,200 14,200 14,200 - 6499 Contract Services & Fees/Other 18,334 8,487 25,000 25,000 25,000 - 175 . ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE ALL FUND 48 EXPENDITURE DETAIL INFORMATION TECHNOLOGY (Detail) 6504 Computer Software/Licensing 49,175 34,451 51,097 51,097 75,097 24,000 6521 Messenger Service - - 100 100 100 - 6527 Supplies/Computer/Small Equip 7,138 3,145 8,700 8,700 8,700 - 6530 Office Supplies 41 239 200 200 200 - 6563 Supplies/Special 581 575 500 500 500 - 6569 Small Equipment 25,495 1,124 2,000 2,000 2,000 - 6570 Computer Peripherals/Misc 14,687 13,765 15,000 15,000 15,000 - 6846 Computer Hardware Maint/Repair 35,612 33,595 46,800 46,800 55,650 8,850 SUBTOTAL 170,411 118,919 224,947 224,947 274,297 49,350 4849942120 LIGHT AND WATER TECHNOLOGY FUND 6569 Small Equipment 3,094 5,527 10,500 10,500 10,500 - 6915 Utilities/Telephone 4,764 7,713 6,000 6,000 6,000 - SUBTOTAL 7,858 13,240 16,500 16,500 16,500 - 4849944000 SEWER INFORMATION SYSTEMS - 6415 Computer Software Support 650 587 - - - - 6504 Computer Software/Licensing 1,388 356 1,500 1,500 1,500 - SUBTOTAL 2,038 944 1,500 1,500 1,500 - OPERATIONS SUBTOTAL 799,566 663,002 845,940 798,857 878,825 32,885 CAPITAL OUTLAY 4849930000 CITY COMPUTER SERVICES 7142 Computer Equipment - - - - 97,413 97,413 7143 Computer Software 4,000 38,436 49,164 - - (49,164) SUBTOTAL 4,000 38,436 49,164 - 97,413 48,249 4849942000 LIGHT AND WATER INFORMATION SYSTEMS 7142 Computer Equipment - - - - 97,413 97,413 7143 Computer Software - 3,686 6,314 - (6,314) SUBTOTAL - 3,686 6,314 - 97,413 91,099 CAPITAL OUTLAY SUBTOTAL 4,000 42,122 55,478 - 194,826 139,348 INFORMATION TECH FUND TOTAL: 1,817,682 1,728,629 2,099,619 1,862,236 2,180,231 80,612 176 CITY OF AZUSA LIBRARY General Services Youth Services FY 2021/22 Adopted Budget 177 GENERAL SERVICES PROGRAM DESCRIPTION General Library Services is a division of the Azusa City Library Department. The Library serves the Azusa community by promoting lifelong learning, inclusion, and innovation. The Library’s aspirations to strengthen the connections between residents and civic institutions are reflected through our programming and services, materials collections, new technology, and the forging of partnerships. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Promote equitable learning environments and digital spaces through the use of current technology. •Work to ensure the well-being of residents through social service connections and partnerships with service providers. •Establish an inclusive and welcoming virtual Library for programs and services to meet the needs of residents outside the Library building. •Conduct community wide programs that promote discussion, diversity, and civic engagement. •Create opportunities for career paths through adult learner programs. FY 2020-21 ACCOMPLISHMENTS •Implemented a Diversion Grant that provides for assistance to prevent homelessness as part of the Measure H Initiative. •Pivoted to virtual and remote programs to continue to reach and serve Azusa residents during the pandemic. •Awarded grant funding for the implementation of a Community Conversation program on Sustainability. •Strengthened partnerships with social service providers to assist the unsheltered population with housing needs. •Increased the offering of remote electronic resources to meet the entertainment, leisure, and research needs of Azusa residents sheltering at home. 178 1030511000 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6399 Professional Services - - 50,000 50,000 Union Station Homeless Services 6503 Books 25,000 25,000 29,000 4,000 Moved from Periodicals 6506 Periodicals 5,000 5,000 1,000 (4,000) Cancellation of Print Subscriptions for FY 21- 22 6570 Computer Peripherals/Misc 600 600 10,600 10,000 10,000 added for Mi-Fi project GENERAL LIBRARY SERVICES DETAILED VARIANCE EXPLANATION 179 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 429,222 427,548 545,910 372,539 566,600 20,690 6006 Salaries/Temp & Part-Time 221,032 223,507 302,080 150,109 375,385 73,305 6015 Salaries/Vacation 37,370 23,141 - 29,382 - - 6024 Salaries/Sick Leave 14,602 31,756 - 21,070 - - 6027 Salaries/Bereavement - 1,219 - 1,662 - - 6033 Overtime Pay/Premium 1,508 974 - -- - 6045 Salaries/Education Incentive 1,452 1,464 1,450 2,469 3,000 1,550 6047 Sal/Bonus - 23,986 - 4,655 - - 6048 Salaries/Language Pay 14,402 13,761 11,855 14,002 18,435 6,580 6063 Salaries/Jury Duty 241 - - - - - 6068 Allowances/Management - - - 334 - - 6072 Salaries/Injury - - - 225 - - 6075 Vacation Pay-Off - 6,128 - 21,577 6,000 6,000 6078 Sick Leave Pay-Off 639 734 1,000 33,003 1,000 - 6101 PERS/Employee Contribution 27,321 29,143 38,780 25,183 30,000 (8,780) 6104 PERS Lump Sum 68,098 82,783 88,183 83,947 - (88,183) 6105 PERS/Employer Contribution 27,802 33,583 18,635 38,083 28,920 10,285 6107 APPLE/EMPLYR CON 6,290 6,109 9,790 4,133 5,345 (4,445) 6109 PARS/Employer 10,072 11,214 12,645 11,632 11,850 (795) 6125 FICA/Employer Contrib/Med 11,688 12,168 14,490 10,409 16,315 1,825 6133 Retiree Health Premium Reimb 9,366 9,978 - 10,644 11,175 11,175 6140 Life Insurance Allocation 1,229 1,225 1,610 986 1,695 85 6155 Workers' Comp Allocation 29,078 30,042 34,455 23,871 38,530 4,075 6160 LTD Insurance Allocation 3,715 3,320 4,250 2,680 4,405 155 6165 Unemployment Allocation 660 616 995 459 1,125 130 6175 Benefits/Flex Plan 113,129 117,345 153,360 103,136 162,000 8,640 6180 Deferred Comp/Employer Paid 5,580 8,885 10,825 8,893 12,600 1,775 PERSONNEL SUBTOTAL 1,034,494 1,100,630 1,250,313 975,114 1,294,380 44,067 OPERATIONS 6215 Tuition Reimbursement 10,764 - - - - - 6230 Dues & Subscriptions 9,711 7,920 6,750 6,750 6,750 - 6235 Meetings & Conferences 281 1,602 3,500 3,500 3,500 - 6240 Mileage Reimbursement - 161 400 400 400 - 6399 Professional Services - -- - 50,000 50,000 6405 Commission Meetings Expense 725 575 1,500 1,500 1,500 - 6493 Outside Services & Repairs 2,320 3,269 3,300 3,300 3,300 - 6496 Outside Processing 7,736 7,400 7,200 7,200 7,200 - 6503 Books 26,716 24,437 25,000 25,000 29,000 4,000 6504 Computer Software/Licensing 11,340 13,542 12,000 12,000 12,000 - 6506 Periodicals 5,612 4,785 5,000 5,000 1,000 (4,000) 6512 Audio Recordings 1,657 1,205 2,500 2,500 2,500 - 6515 Films & Video Recordings 2,303 1,682 2,500 2,500 2,500 - 6518 Postage 53 89 200 200 200 - 6530 Office Supplies 8,585 9,786 12,000 12,000 12,000 - 6536 Supplies/Reprographics 1,055 1,963 3,500 3,500 3,500 - 6539 Printing, Binding & Duplicating 1,355 4,592 4,500 4,500 4,500 - 6551 Fuel and Oil 203 219 1,000 1,000 1,000 - 6563 Supplies/Special 525 1,081 500 500 500 - 6569 Small Equipment 197 603 750 750 750 - 6570 Computer Peripherals/Misc 323 717 600 600 10,600 10,000 6572 Office Furniture & Equipment 968 1,307 1,000 1,000 1,000 - 6625 Program Expense 5,093 5,829 5,000 5,000 5,000 - 6799 Insurance/Other - 306 800 800 800 - 1030511000 EXPENDITURE DETAIL GENERAL SERVICES 180 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE 1030511000 EXPENDITURE DETAIL GENERAL SERVICES 6825 Maint & Repair/Vehicle 575 330 500 500 500 - 6835 Maint & Repair/Equipment 582 - 800 800 800 - 6840 Rent/Office Furniture & Equipment 1,434 - - - - 6846 Computer Hardware Maint/Repair - 150 800 800 800 - 6910 Utilities/Natural Gas 32,790 31,667 30,000 30,000 30,000 - 6915 Utilities/Telephone 4,313 4,327 2,500 2,500 2,500 - OPERATIONS SUBTOTAL 137,217 129,543 134,100 134,100 194,100 60,000 GENERAL FUND TOTAL: 1,171,711 1,230,173 1,384,413 1,109,214 1,488,480 104,067 181 YOUTH SERVICES PROGRAM DESCRIPTION Library Youth Services is a division within the Azusa City Library Department. Division staff coordinates and oversees services and year-round programs that promote cultural enrichment and academic achievement. Programs are designed for youths of all ages and their families and contribute to an environment rich with learning, literacy, and collaborative activities. Additionally, Youth Services staff oversees the youth materials collection and the operation of the Azusa City Library Bookmobile which provides access to books throughout the Azusa community. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Implement STEAM programming as part of science based learning activities known as the Discovery Club! Through an after school science based learning club virtually and in person when permitted. Discovery Club is funded through an LSTA Shared Vision grant administered by the California State Library. •Launch a new space themed program knows as Blast Off! Which will incorporate space themed activities through virtual programs and in person programs. As part of an LSTA grant project. •Implement family learning literacy programs with regular storytimes, early literacy learning kits and grab and go reading kits. •Enhance partnership with Azusa Unified School District and offer guidance with collection development specifically with how it relates to diversity, inclusion and culture. •Continue collaboration with the Azusa Reads/Writes/Counts/Calculates after-school tutoring program via a virtual platform. •Train staff to create and execute collaborative, family-oriented, and inventive programming. FY 2020-21 ACCOMPLISHMENTS •Transitioned all children’s programming to an online platform due to the Safer at Home Order. •Offered curbside pickup of library materials for patrons to continue reading at home. •Expanded our online e-book collections and virtual resources for children and teens. •Provided grab and go crafts for children during the Azusa Unified School District Summer Meal Program during the summer funded in part with a grant from the Lunch at the Library awarded by the California State Library •Conducted virtual weekly storytimes for toddlers and early elementary students, in addition to bilingual storytimes. •Offered virtual DIY programs that focused on STEAM based activities weekly for children. •Offered various virtual paint programs with all materials included funded by the California State Library Family Literacy Grant. •Marketed Library programs and services through virtual outreach visits to classrooms and community organizations. 182 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE OPERATIONS 6503 Books 20,344 21,060 22,500 22,500 22,500 - 6530 Office Supplies 849 631 780 780 780 - 6625 Program Expense 8,986 6,816 8,150 8,150 8,150 - OPERATIONS SUBTOTAL 30,179 28,507 31,430 31,430 31,430 - CAPITAL OUTLAY 7125 Bldgs/Min Improvements/Remod - 1,516 6,750 - - (6,750) CAPITAL OUTLAY SUBTOTAL - 1,516 6,750 - - (6,750) GENERAL FUND TOTAL: 30,179 30,023 38,180 31,430 31,430 (6,750) 1030513000 EXPENDITURE DETAIL YOUTH SERVICES 183 CITY OF AZUSA LIGHT & WATER California Climate Balancing Account Solid Waste Public Benefit Programs Consumer Services Water UƟlity Electric UƟlity FY 2021/22 Adopted Budget 184 CA CLIMATE CHANGE BALANCING ACCOUNT PROGRAM DESCRIPTION The Fund (Fund 23) was established as a balancing account to manage California Climate Change program revenue and expenses realized from sales of Greenhouse Gas Allowances (“GHG Allowances”). GHG Allowances are regulatory compliance instruments used to measure and determine an entity’s compliance with the state cap-and-trade program established under the California Assembly Bill 32. GHG Allowances may be purchased or directly allocated by the California Air Resources Board to California entities that are subject to (“are covered under”) the cap-and-trade program. The cap-and-trade regulation provides that California utilities use proceeds realized from sale of GHG Allowances for various programs aimed at reducing GHG emissions and contribute to California's Climate Change initiatives. Furthermore, proceeds from sales of allocated GHG Allowances maybe used to invest in renewable resources such as purchase of renewable electricity or RPS compliance instruments. The cap-and-trade regulation also provides that monies from sales of such GHG Allowances can be directly returned to the ratepayers to the extent GHG reduction programs are not implemented or are in the process of being formulated. Revenue and expenses realized from the sale of GHG Allowances cannot be treated as regular business revenue or cost. The Fund is debited when Azusa either funds GHG curtailing measures and projects and/or issues direct credit to its electric customers. Fund 23 is replenished only when Azusa sells GHG Allowances, which may not occur on a regular basis. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Fund or develop projects aimed at reduction of Greenhouse Gas emissions. FY 2020-21 ACCOMPLISHMENTS •$1.5 million dollars were debited to fund renewable projects administered by Azusa Light and Water. 185 ALL FUND 23 REVISED YEAR END EST ADOPTED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6625 Program Expense 3,726,882 2,160,000 2,000,000 (1,726,882) Allocated allowances decreased by state CLIMATE BALANCING ACCOUNT DETAILED VARIANCE EXPLANATION 186 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE OPERATIONS 2340770556 RENEWABLES 6625 Program Expense 1,497,207 1,441,091 3,726,882 2,160,000 2,000,000 (1,726,882) SUBTOTAL 1,497,207 1,441,091 3,726,882 2,160,000 2,000,000 (1,726,882) OPERATIONS SUBTOTAL 1,497,207 1,441,091 3,726,882 2,160,000 2,000,000 (1,726,882) CLIMATE BALANCE ACCOUNT 1,497,207 1,441,091 3,726,882 2,160,000 2,000,000 (1,726,882) CA CLIMATE BALANCING ACCOUNT EXPENDITURE DETAIL 187 RECYCLING AND SOLID WASTE PROGRAM DESCRIPTION The City Manager’s Office and Light & Water Department work closely in administering the recycling and solid waste program. Refuse collection and recycling services are provided on a contract basis by Athens Services. Through Athens Services, the City's "Green Waste" is diverted to Recycled Wood Products where it is recycled into a variety of landscape and gardening products. The City Manager's Office works closely with the Light & Water Department on billing, customer service and public information issues. The Light & Water Department also administers two State‐provided block grant programs (the Oil Payment Program and the Beverage Container Recycling Grant), and promotes smart gardening and composting, use of reusable grocery bags, proper disposal of "sharps" medical waste and other recycling & conservation programs. Division activities include support of code enforcement regarding illegal disposal issues and violations of Athens Services' Exclusive Franchise Agreement. FY 2021‐22 STRATEGIC GOALS AND OBJECTIVES •Provide a clean and healthy environment for the community by efficiently collecting refuse generated by City commercial and residential customers at competitive costs and by the routine removal of dirt and debris from all City streets, curbs and gutters. •Maintain a minimum diversion rate of 50% and identify organic waste diversion programs to make progress toward the 2025 goal of 75% organic waste diversion set by SB 1383. •Develop and promote programs that will ensure the city's compliance with AB 1826 "Mandatory Commercial Organics Recycling, AB 1594 “Green Waste Management,” and AB 1383 “Short‐Lived Climate Pollutant Reduction Strategy” Programs. •Enhance public information and promotion of various recycling programs such as backyard composting; compost and mulch distribution; and electronic waste, household hazardous waste, and medical waste collection. FY 2020‐21 ACCOMPLISHMENTS •Achieved a waste diversion rate of 4.9 pounds per person per day (PPD) in the most recent compliance period (equivalent to 61%). •Successful CalRecycle review of diversion programs offered by the City. •Successful implementation of city‐sponsored household hazardous waste and electronic waste collection. •Secured Used Oil Recycling and Beverage Container Recycling Grants from CalRecycle and successful implementation of the programs. •Due to the COVID‐19 pandemic, April Clean and Green Month activities were canceled; however, some recycling programs such as shred‐a‐thon, electronic waste and household hazardous waste collection, online smart gardening classes, and document destruction for city departments were successfully and safely implemented. 188 ALL FUND 28, 36, and 39 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6625 Program Expense 76,280 104,023 101,745 25,465 Additonal HHW Event in November 6455 Refuse Collection 4,140,720 4,023,307 4,579,000 438,280 FY 21/22 Rate Adjustment (Tentative) RECYCLING AND SOLID WASTE DETAILED VARIANCE EXPLANATION 189 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 3940750065 AB 939 FEE 6003 Salaries/Regular 92,692 86,284 131,520 92,906 94,760 (36,760) 6015 Salaries/Vacation 3,370 522 - 1,308 - - 6024 Salaries/Sick Leave 1,124 795 - 236 - - 6027 Salaries/Bereavement 1,235 - - 1,146 - - 6045 Sal/Education Incentive - 6 - - - - 6047 Sal/Bonus - 3,852 - 186 - - 6048 Sal/Lang Pay 720 784 1,680 847 810 (870) 6069 Allowances/Vehicle 1,959 1,607 1,800 1,782 1,800 - 6070 Allowances/Telephone 900 804 900 891 900 - 6075 Vacation Pay-Off - 906 - 6,275 - - 6101 PERS/Employee Contribution 6,955 6,202 9,300 6,766 6,625 (2,675) 6104 PERS Lump Sum 15,760 9,240 21,059 20,082 - (21,059) 6105 PERS/Employer Contribution 2,120 2,466 4,435 3,242 3,155 (1,280) 6109 PARS/Employer Contribution 2,992 3,573 16,730 3,783 3,515 (13,215) 6125 FICA/Employer Contrib/Med 1,532 1,429 2,205 1,569 1,595 (610) 6140 Life Insurance Allocation 215 216 395 235 285 (110) 6155 Workers' Comp Allocation 3,966 3,690 5,435 3,865 3,930 (1,505) 6160 LTD Insurance Allocation 941 873 1,025 945 70 (955) 6165 Unemployment Allocation 86 78 150 84 110 (40) 6175 Benefits/Flex Plan 10,416 9,845 18,000 10,394 11,755 (6,245) 6180 Deferred Comp/Employer Paid 2,522 2,198 3,060 2,544 2,700 (360) SUBTOTAL 149,503 135,367 217,694 159,085 132,010 (85,684) PERSONNEL SUBTOTAL 149,503 135,367 217,694 159,085 132,010 (85,684) OPERATIONS 2840750062 OIL BLOCK GRANT 6625 Program Expense 14,141 14,016 13,699 13,448 13,880 181 SUBTOTAL 14,141 14,016 13,699 13,448 13,880 181 2840750064 BEVERAGE CONTAINER RECYCLING 6625 Program Expense 11,888 15,338 12,581 14,690 12,865 284 SUBTOTAL 11,888 15,338 12,581 14,690 12,865 284 3940750065 AB 939 FEE 6230 Dues & Subscriptions - - 275 - 275 - 6235 Meetings & Conferences 65 25 2,000 - 2,000 - 6301 Legal Fees - - 9,000 - 9,000 - 6399 Professional Services - - 20,000 - 20,000 - 6423 Administrative Allocation 4,425 4,369 4,835 4,835 2,575 (2,260) 6518 Postage 2,374 - 2,500 - 2,500 - 6539 Printing, Binding & Duplicating 2,619 - 3,000 - 3,000 - 6625 Program Expense 86,864 70,951 50,000 75,885 75,000 25,000 SUBTOTAL 96,347 75,345 91,610 80,720 114,350 22,740 3640750000 REFUSE CONTRACT 6455 Refuse Collection 3,718,893 3,968,433 4,140,720 4,023,307 4,579,000 438,280 7055 Uncollectible Accounts 15,235 8,912 25,000 6,701 25,000 - SUBTOTAL 3,734,128 3,977,345 4,165,720 4,030,008 4,604,000 438,280 - OPERATIONS SUBTOTAL 3,856,505 4,082,044 4,283,610 4,138,866 4,745,095 461,485 TRANSFERS OUT 3640750000 REFUSE CONTRACT 5950 Transfers Out 850,000 872,420 922,190 922,190 989,000 66,810 SUBTOTAL 850,000 872,420 922,190 922,190 989,000 66,810 TRANSFERS OUT SUBTOTAL 850,000 872,420 922,190 922,190 989,000 66,810 SOLID WASTE MGMT. TOTAL 4,856,008 5,089,831 5,423,494 5,220,141 5,866,105 442,611 RECYCLING & SOLID WASTE EXPENDITURE DETAIL 190 PUBLIC BENEFIT PROGRAM PROGRAM DESCRIPTION The California electric restructuring legislation (AB 1890) signed into law on September 23, 1996, requires municipal electric utilities to expend 2.85% of their retail revenues to fund investments in energy conservation. AB 1890 authorized municipal utilities to impose a surcharge on customers to pay for these investments, at this time, the usage surcharge, referred to as the public benefit charge (PBC) is expected to continue indefinitely for all California Publicly Owned Utilities. The Public Benefit Program provides cost‐effective demand‐side management services to promote energy efficiency and energy conservation; investment in renewable energy resources and technologies consistent with existing statutes and regulations; research, development, and demonstration programs that advance science or technology which would not result from regulated competitive market environments; and services provided to low‐income electricity customers, including but not limited to, targeted energy efficiency services and rate discounts. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Continue to leverage utility programs and rates to encourage City and local business growth while targeting specific economic development areas. •Continue to implement City energy efficiency projects for customers and City facilities to reduce utility consumption and expenses. •Continue to promote the availability of an off peak electric vehicle charging discount rate. •Implement new “Check Me” HVAC refrigerant monitoring and upgrade program for customers and City facilities. FY 2020-21 ACCOMPLISHMENTS •Achieved estimated gross annual energy savings of 3,703,546 kWh in the most recent reporting period from several conservation programs such as: (1) Commercial, Industrial & Institutional Energy Partnership Program which provides energy audits for businesses and City facilities and annual incentives up to $10,000 or 50% of project cost, except for lighting retrofits which have a 100% incentive up to $1,500 and 50% above that, up to the maximum rebate of$10,000; (2) Municipal energy efficiency projects to reduce utility consumption and expenses; (3) LED exchanges and giveaways to promote energy efficient lighting; (4) Residential Weatherization Rebate and Energy Star Appliance Rebate Program for refrigerators, washing machines, dishwashers, air conditioners and other Energy Star rated appliances and weatherization measures; (5) Shade Tree Program; (6) Residential Low Income Assistance; (7) Educational and online learning opportunities regarding energy conservation; (8) Small Business and Municipal Retrofit Program. 191 ALL FUND 24 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6625 Program Expense (Energy Efficiency) 1,075,000 955,000 1,050,000 (25,000) Residential - $130,000 (appliance rebates, shade tree program, energy audits, conservation education at schools, weatherization); Commercial/Industrial - $450,000 (energy audits & retrofit rebates), ; Municipal - $325,000 (energy upgrades municipal buildings); LED lighting retrofits - $150,000 and others 6625 Program Expense (Renewables) 30,000 30,000 60,000 30,000 Increase in renewable energy projects PUBLIC BENEFIT DETAILED VARIANCE EXPLANATION 192 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 2440739085 ADMINISTRATION OF PBC 6003 Salaries/Regular 154,635 136,206 119,455 144,368 161,725 42,270 6015 Salaries/Vacation - 1,345 - 3,497 - - 6024 Salaries/Sick Leave - 1,452 - 551 - - 6033 Overtime Pay/Premium 10 - - - - - 6045 Salaries/Education Incentive 1,017 917 1,015 1,628 2,100 1,085 6048 Salaries/Language 1,020 1,649 720 1,714 1,890 1,170 6069 Allowances/Vehicle 159 168 180 178 180 - 6075 Vacation/Pay-Off 6,993 10,537 7,500 11,626 - (7,500) 6078 Sick Leave/Pay-Off 52 - - - - - 6101 PERS/Employee Contribution 11,447 9,746 8,425 10,656 11,235 2,810 6104 PERS Lump Sum 15,473 17,602 19,089 18,203 - (19,089) 6105 PERS/Employer Contribution 4,069 4,180 4,025 5,142 5,370 1,345 6109 PARS/Employer Contribution 15,497 14,892 12,585 16,321 17,455 4,870 6125 FICA/Employer Contrib/Med 2,816 2,424 2,020 2,660 2,785 765 6140 Life Insurance Allocation 411 386 355 413 480 125 6155 Workers' Comp Allocation 6,678 5,686 4,855 6,105 6,640 1,785 6160 LTD Insurance Allocation 1,251 1,080 930 1,169 1,255 325 6165 Unemployment Allocation 153 118 140 129 190 50 6175 Benefits/Flex Plan 31,334 21,952 19,800 24,398 26,040 6,240 6180 Deferred Comp/Employer Paid 2,252 2,465 2,000 4,176 4,200 2,200 SUBTOTAL 255,267 232,805 203,094 252,935 241,545 38,451 PERSONNEL SUBTOTAL 255,267 232,805 203,094 252,935 241,545 38,451 OPERATIONS 2440739081 RESIDENTIAL LOW INCOME 6625 Program Expense 73,418 64,624 80,000 80,000 80,000 - SUBTOTAL 73,418 64,624 80,000 80,000 80,000 - 2440739082 ENERGY EFFICIENCY PROGRAM 6625 Program Expense 584,933 704,223 1,075,000 955,000 1,050,000 (25,000) SUBTOTAL 584,933 704,223 1,075,000 955,000 1,050,000 (25,000) 2440739083 RESEARCH & DEVELOPMENT 6625 Program Expense - - 10,000 5,000 10,000 - SUBTOTAL - - 10,000 5,000 10,000 - 2440739084 RENEWABLES 6625 Program Expense 6,001 - 30,000 30,000 60,000 30,000 SUBTOTAL 6,001 - 30,000 30,000 60,000 30,000 2440739085 ADMINISTRATION OF PBC 6625 Program Expense 37,702 33,473 60,000 52,613 60,000 - 6825 Maint & Repair/Vehicle - - 500 250 500 - 6850 Lease Payments 860 - 4,100 2,050 4,100 - SUBTOTAL 38,562 33,473 64,600 54,913 64,600 - OPERATIONS SUBTOTAL 702,914 802,320 1,259,600 1,124,913 1,264,600 5,000 PUBLIC BENEFIT PROG FUND TOTAL 958,181 1,035,125 1,462,694 1,377,849 1,506,145 43,451 L&W PUBLIC BENEFIT PROGRAMS EXPENDITURE DETAIL ALL FUND 24 193 CONSUMER SERVICES PROGRAM DESCRIPTION This portion of the budget consists of the Utility Board, Utilities Administration, and Customer Service. The City Council meets monthly as the Utility Board pursuant to the Azusa Municipal Code to provide policy direction to the Utilities Department. Utilities Administration administers the Utility Board agenda process and coordinates preparation of the Department budget, work plan, legislative monitoring, property management, facilities maintenance, purchasing, payment processing, and assists with work order tracking and billing. Utilities Administration also conducts financial analysis to assist in the preparation of annual CAFR tables pertaining to the Utilities and perform periodic cost of service studies for the Electric and Water funds to determine when rate adjustments are necessary. In addition, Utilities Administration prepares quarterly financial reports in support of the Utility Board, as well as provides external filings and reports to regulatory agencies such as: Continuing disclosures for outstanding Utilities debt issuances, State Controller’s Office operating information, Rating agencies operating and economic information, and Bureau of Reclamation AMI grant filings. Customer Service consists of three cost centers, which includes Billing and Collections, Customer Call Center and Field Services. Customer Service is responsible for electric and water utility billing, collections, answering customer calls, assisting walk-in customers, AMI meter maintenance and communications troubleshooting, connection and reconnection of services, month-end closing and reporting of utility financial sales records, and maintaining the financial reporting interface to the Finance Department. Additionally, Customer Service bills for sewer, solid waste collection, public benefits program, and community maintenance fees. This Division is responsible for key account services for large business customers and both water & electric conservation programs. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Continue offering customers the best options to process payments and utility service requests online and over the phone. •Complete the software version upgrade of the Customer Information Billing System. •Deploy a paperless field services work order management system. • Ensure Water and Electric fund obtain favorable bond ratings by closely monitoring costs, developing balanced budget, and maintaining healthy finances. •Update Water and Electric facilities with energy efficient improvements and security measures to ensure the safety of employees and visitors. 194 FY 2020-21 ACCOMPLISHMENTS •Introduced E-mail, Live Chat and Text Messaging communication channels to ALW customers. •Completion of the Advanced Metering Infrastructure (AMI) project implementation. •Deployed new web portal to enable customers to view their hourly AMI meter usage history. 195 ALL FUND 31 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6518 Postage 200,000 200,000 250,000 50,000 Postal rate increase and monthly billing of AVW customers. 6915 Utilities/Telephone 81,400 97,657 114,900 33,500 Increased number of VOIP phone system users CONSUMER SERVICES DETAILED VARIANCE EXPLANATION 196 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 1,781,811 1,944,582 2,483,590 1,838,776 2,331,695 (151,895) 6006 Salaries/Temp & Part-Time 77,692 83,689 181,085 77,711 25,975 (155,110) 6012 Salaries/Comp-Time 15,447 7,393 - 6,640 - - 6015 Salaries/Vacation 131,877 109,031 - 114,237 - - 6024 Salaries/Sick Leave 57,130 93,261 - 86,346 - - 6027 Salaries/Bereavement 8,844 3,268 - 12,942 - - 6033 Overtime Pay/Premium 49,988 51,465 63,300 29,396 3,000 (60,300) 6039 Salaries/Education Incentive 3,236 13,037 - 31,263 10,000 10,000 6045 Standby Pay/Premium 4,526 4,489 2,950 5,439 6,000 3,050 6047 Salaries/Bonuses - 21,964 - 2,476 - - 6048 Salaries/Language Pay 19,385 16,798 15,450 15,229 14,400 (1,050) 6063 Salaries/Jury Duty 3,415 2,146 - - - - 6068 Allowances/Management - - - 490 - - 6069 Allowances/Vehicle 25,666 26,262 26,220 26,167 26,220 - 6070 Allowances/Telephone 900 803 900 891 900 - 6072 Salaries/Injury 39,809 983 - 23,402 - - 6075 Vacation Pay-Off 49,983 32,056 33,500 34,240 20,000 (13,500) 6078 Sick Leave Pay-Off 11,027 11,239 16,500 20,436 12,000 (4,500) 6091 Leave Liability Adjustments (7,463) 4,593 - - - - 6101 PERS/Employee Contribution 115,782 112,512 180,460 103,904 163,005 (17,455) 6104 PERS Lump Sum 316,148 364,775 405,843 396,425 - (405,843) 6105 PERS/Employer Contribution 339,617 606,110 84,993 122,865 78,115 (6,878) 6107 Apple Pay Plan 564 448 5,780 1,515 - (5,780) 6109 PARS/Employer 102,593 97,272 133,140 90,867 75,940 (57,200) 6125 FICA/Employer Contrib/Med 34,801 37,632 46,390 36,274 41,985 (4,405) 6133 Retiree Health Premium Reimb 71,358 108,774 5,330 16,468 17,800 12,470 6140 Life Insurance Allocation 4,902 5,733 6,665 5,510 6,830 165 6155 Workers' Comp Allocation 87,332 93,684 106,085 89,643 95,360 (10,725) 6160 LTD Insurance Allocation 14,952 16,613 19,300 16,435 18,150 (1,150) 6165 Unemployment Allocation 2,115 2,310 3,200 2,225 2,900 (300) 6175 Benefits/Flex Plan 449,224 465,193 555,870 424,300 512,065 (43,805) 6180 Deferred Comp/Employer Paid 9,552 10,469 12,810 18,078 16,360 3,550 PERSONNEL SUBTOTAL 3,822,213 4,348,586 4,389,361 3,650,592 3,478,700 (910,661) OPERATIONS 6201 Uniforms & Laundry 18,627 15,614 18,500 18,500 18,500 - 6215 Tuition Reimbursement 5,038 5,716 5,000 6,059 5,000 - 6220 Training Schools 3,169 4,184 10,200 5,228 10,200 - 6230 Dues & Subscriptions 339 670 300 266 300 - 6235 Meetings & Conferences 16,553 10,424 29,250 14,965 29,250 - 6240 Mileage Reimbursement - - 100 50 100 - 6301 Legal Fees 10,227 9,388 25,110 14,111 25,110 - 6325 Appraisal Fees 830 - - - - - 6335 Bond Processing Fees 130 - - - - 6399 Professional Services/Other 15,003 15,222 57,800 46,599 57,800 - 6415 Computer Software Support 110,242 139,657 250,000 250,000 250,000 - 6430 Custodial Services 14,556 14,568 23,500 19,420 23,500 - 6480 Insurance Claims 463 - 500 250 500 - 6493 Outside Services & Repairs 279,008 215,824 356,370 356,938 356,370 - 6499 Contract Services & Fees 44,493 44,493 45,000 44,747 45,000 - 6518 Postage 133,572 148,860 200,000 200,000 250,000 50,000 6521 Messenger Service 367 269 465 680 465 - 6527 Supplies/Computer/Small Equipment 2,194 6,495 5,000 5,000 5,000 - 6530 Office Supplies 12,905 19,713 14,300 14,419 14,300 - 6539 Printing, Binding & Duplicating 3,879 5,399 6,750 5,109 6,750 - 6551 Fuel and Oil 18,223 12,161 16,250 12,393 16,250 - 6554 Supplies/Custodial & Cleaning 2,094 2,577 4,000 4,382 4,000 - CONSUMER SERVICES (Summary) EXPENDITURE DETAIL ALL FUND 31 197 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE CONSUMER SERVICES (Summary) EXPENDITURE DETAIL ALL FUND 31 6563 Supplies/Special 6,953 8,711 9,300 6,224 9,300 - 6564 Supplies/Medical-Dental 1,055 83 200 100 200 - 6566 Small Tools 183 164 750 492 750 - 6569 Small Equipment 3,945 7,669 8,000 4,166 8,000 - 6570 Computer Peripherals/Misc 1,916 258 1,000 558 1,000 - 6572 Office Furniture & Equipment 888 407 2,000 1,500 2,000 - 6601 Advertising Expense 2,060 - 800 400 800 - 6615 Safety & Security Services Exp 2,709 3,892 6,000 4,355 6,000 - 6620 Recordation Expense 202 - - - - - 6670 IT Allocation 715,705 702,355 920,548 861,235 1,061,250 140,702 6760 Insurance Allocation 586,150 624,231 676,707 676,707 688,969 12,262 6805 Maintenance/Land Improvements 8,959 9,840 15,000 11,600 15,000 - 6815 Maint & Repairs/Bldgs 22,788 11,613 37,080 19,692 37,080 - 6825 Maint & Repair / Vehicle 5,755 4,924 8,000 5,182 8,000 - 6835 Maint & Repair/Equipment 27,600 28,222 58,250 47,825 58,250 - 6840 Rent/Office Furniture & Equip 5,287 5,377 8,025 8,139 8,025 - 6850 Lease Payments - - - - - - 6904 Utilities/Other 5,389 4,360 7,000 5,430 7,000 - 6915 Utilities/Telephone 68,520 96,468 81,400 97,657 114,900 33,500 7030 Depreciation Expense 32,933 46,021 - - - - 7050 Donations/Contribution 1,600 - 11,855 5,928 11,855 - OPERATIONS SUBTOTAL 2,192,508 2,225,829 2,920,310 2,776,303 3,156,774 236,464 CAPITAL OUTLAYS 7120 Construction & Improvements - (1,336) 96,577 96,577 - (96,577) 7135 Vehicles - 98,697 - - - - 7140 Equipment & Machinery 30,753 59,683 75,000 27,106 - (75,000) 7142 Computer Equipment 36,727 - 32,922 30,319 14,725 (18,197) CAPITAL OUTLAYS SUBTOTAL 67,480 157,045 204,499 154,002 14,725 (189,774) TRANSFERS OUT 5950 Transfers Out 434,526 482,237 544,759 544,759 594,956 50,197 TRANSFERS OUT SUBTOTAL 434,526 482,237 544,759 544,759 594,956 50,197 CONSUMER SERVICE FUND TOTAL: 6,516,728 7,213,697 8,058,929 7,125,656 7,245,154 (813,775) 198 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 3100000000 CONSUMER SERVICES 6105 PERS/Employer Contribution (39) - - - - - Subtotal (39) - - - - - 3140701928 Utility Board 6069 Allowances/Vehicle 21,000 21,193 21,000 21,000 21,000 - Subtotal 21,000 21,193 21,000 21,000 21,000 - 3140702920 Utility Administration 6003 Salaries/Regular 481,739 506,202 650,070 480,086 663,215 13,145 6012 Salaries/Comp-Time 7,028 - - 878 - - 6015 Salaries/Vacation 11,800 7,739 - 16,586 - - 6024 Salaries/Sick Leave 9,800 11,089 - 6,866 - - 6027 Salaries/Bereavement 2,414 - - 4,471 - - 6033 Overtime Pay/Premium 3,280 2,814 2,300 3,360 3,000 700 6045 Salaries/Education Incentive 307 - - - - - 6047 Sal/Bonus - 21,964 - 2,476 - - 6048 Salaries/Language Pay 2,368 610 - - - - 6063 Salaries/Jury Duty 3,246 - - - - - 6069 Allowances/Vehicle 4,666 5,069 5,220 5,167 5,220 - 6070 Allowances/Telephone 900 803 900 891 900 - 6075 Vacation Pay-Off 33,480 19,477 20,000 6,942 10,000 (10,000) 6078 Sick Leave Pay-Off 2,092 967 2,000 1,512 2,000 - 6101 PERS/Employee Contribution 23,268 22,537 45,395 22,482 45,495 100 6104 PERS Lump Sum 85,326 91,860 102,925 98,151 - (102,925) 6105 PERS/Employer Contribution 23,766 28,616 21,735 30,538 21,770 35 6109 PARS/Employer Contribution 5,095 84 - - - - 6125 FICA/Employer Contrib/Med 8,436 8,532 11,265 7,956 11,370 105 6140 Life Insurance Allocation 1,189 1,325 1,905 1,284 1,940 35 6155 Workers' Comp Allocation 20,624 21,875 26,225 20,539 26,770 545 6160 LTD Insurance Allocation 3,927 4,446 5,060 4,793 5,160 100 6165 Unemployment Allocation 505 527 785 483 790 5 6175 Benefits/Flex Plan 64,569 72,610 129,600 71,165 114,595 (15,005) 6180 Deferred Comp/Employer Paid 9,552 10,469 11,010 11,454 13,360 2,350 Subtotal 809,374 839,616 1,036,395 798,080 925,585 (110,810) 3140702935 L&W Building Maintenance 6033 Overtime Pay/Premium 248 437 - 3,355 - - 6125 FICA/Employer Contrib/Med 4 6 - 49 - - 6155 Workers' Comp Allocation 7 8 - 82 - - 6165 Unemployment Allocation 0 0 - 3 - - Subtotal 258 453 - 3,488 - - 3140711902 Field Services 6003 Salaries/Regular 548,610 563,443 502,755 336,168 328,890 (173,865) 6006 Salaries/Temp & Part-Time 31,019 2,705 100,955 - - (100,955) 6012 Salaries/Comp-Time 1,329 474 - 23 - - 6015 Salaries/Vacation 38,210 35,367 - 25,373 - - 6024 Salaries/Sick Leave 13,113 8,552 - 2,470 - - 6027 Salaries Bereavement 1,821 1,582 - 5,082 - - 6033 Overtime Pay/Premium 35,570 39,462 50,000 8,365 - (50,000) 6039 Standby Pay/Premium 3,236 13,037 - 31,263 10,000 10,000 6048 Salaries/Language Pay 3,600 3,629 2,400 2,477 2,400 - 6068 Allowances/Management - - - 245 - - 6072 Salaries / Injury 38,589 289 - 662 - - 6075 Vacation Pay-Off 3,296 9,270 11,000 1,397 5,000 (6,000) 6078 Sick Leave Pay-Off 6,822 10,272 14,000 7,708 5,000 (9,000) 6101 PERS/Employee Contribution 28,864 24,453 41,890 14,236 22,415 (19,475) 6104 PERS Lump Sum 87,113 108,908 119,905 86,954 - (119,905) 6105 PERS/Employer Contribution 284,414 532,093 17,578 24,771 10,745 (6,833) 6107 APPLE/EMPLYR CON - - 2,775 - - (2,775) 6109 PARS/Employer Contribution 29,451 25,718 37,405 15,007 13,105 (24,300) CONSUMER SERVICES (Detail) EXPENDITURE DETAIL ALL FUND 31 199 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE CONSUMER SERVICES (Detail) EXPENDITURE DETAIL ALL FUND 31 6125 FICA/Employer Contrib/Med 10,796 10,911 10,365 6,683 5,850 (4,515) 6133 Retiree Health Premium Reimb 59,966 96,091 1,800 1,238 1,800 - 6140 Life Insurance Allocation 1,465 1,523 1,470 948 960 (510) 6155 Workers' Comp Allocation 28,250 26,193 24,240 15,918 13,255 (10,985) 6160 LTD Insurance Allocation 4,389 4,182 3,905 2,681 2,565 (1,340) 6165 Unemployment Allocation 679 693 705 429 405 (300) 6175 Benefits/Flex Plan 162,903 149,889 108,420 83,322 72,280 (36,140) Subtotal 1,423,506 1,668,738 1,051,568 673,421 494,670 (556,898) 3140711903 Records and Collections 6003 Salaries/Regular 688,527 782,513 1,202,630 904,395 1,201,050 (1,580) 6006 Salaries/Temp & Part-Time 46,673 80,984 80,130 77,711 25,975 (54,155) 6012 Salaries/Comp-Time 7,090 6,918 - 5,739 - - 6015 Salaries/Vacation 78,325 60,342 - 60,674 - - 6024 Salaries/Sick Leave 32,687 46,575 - 77,010 - - 6027 Salaries Bereavement 4,609 1,686 - 3,388 - - 6033 Overtime Pay/Premium 10,890 8,752 11,000 14,317 - (11,000) 6045 Salaries/Education Incentive 3,381 3,025 1,500 2,970 3,000 1,500 6048 Salaries/Language Pay 13,417 12,559 13,050 12,752 12,000 (1,050) 6063 Salaries/Jury Duty 169 2,146 - - - - 6068 Allowances/Management - - - 245 - - 6072 Salaries/Injury 1,220 694 - 22,740 - - 6075 Vacation Pay-Off 13,208 3,308 2,500 25,901 5,000 2,500 6078 Sick Leave Pay-Off 2,114 - 500 11,216 5,000 4,500 6091 Leave Liability Adjustment (7,463) 4,593 - - - - 6101 PERS/Employee Contribution 57,101 56,628 84,170 57,908 85,535 1,365 6104 PERS Lump Sum 127,978 145,766 162,621 186,499 - (162,621) 6105 PERS/Employer Contribution 26,277 41,858 41,385 63,098 41,045 (340) 6107 APPLE/EMPLYR CON 564 448 3,005 1,515 - (3,005) 6109 PARS/Employer Contribution 60,129 56,898 81,000 56,414 46,905 (34,095) 6125 FICA/Employer Contrib/Med 14,513 16,331 22,645 19,539 22,450 (195) 6133 Retiree Health Premium Reimb 11,392 12,683 3,530 15,230 16,000 12,470 6140 Life Insurance Allocation 2,069 2,536 2,915 2,914 3,520 605 6155 Workers' Comp Allocation 35,699 40,540 50,435 47,791 49,675 (760) 6160 LTD Insurance Allocation 6,106 6,993 9,340 7,939 9,345 5 6165 Unemployment Allocation 866 976 1,565 1,191 1,545 (20) 6175 Benefits/Flex Plan 212,424 226,310 299,850 252,307 307,190 7,340 Subtotal 1,449,966 1,622,062 2,073,771 1,931,405 1,835,235 (238,536) 3140711920 Employee Related 6003 Salaries/Regular 62,935 92,424 128,135 118,126 138,540 10,405 6015 Salaries/Vacation 3,542 5,583 - 11,604 - - 6024 Salaries/Sick Leave 1,530 27,045 - - - - 6045 Salaries/Education 838 1,464 1,450 2,469 3,000 1,550 6101 PERS/Employee Contribution 6,549 8,894 9,005 9,278 9,560 555 6104 PERS Lump Sum 15,732 18,241 20,392 24,821 - (20,392) 6105 PERS/Employer Contribution 5,200 3,544 4,295 4,458 4,555 260 6109 PARS/Employer 7,917 14,572 14,735 19,446 15,930 1,195 6125 FICA/Employer Contrib/Med 1,053 1,852 2,115 2,048 2,315 200 6140 Life Insurance Allocation 178 349 375 364 410 35 6155 Workers' Comp Allocation 2,754 5,068 5,185 5,313 5,660 475 6160 LTD Insurance Allocation 530 992 995 1,022 1,080 85 6165 Unemployment Allocation 64 113 145 119 160 15 6175 Benefits/Flex Plan 9,328 16,384 18,000 17,506 18,000 - 6180 Deferred Comp/Employer Paid - - 1,800 6,624 3,000 1,200 Subtotal 118,149 196,525 206,627 223,197 202,210 (4,417) PERSONNEL SUBTOTAL 3,822,213 4,348,586 4,389,361 3,650,592 3,478,700 (910,661) 200 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE CONSUMER SERVICES (Detail) EXPENDITURE DETAIL ALL FUND 31 OPERATIONS 3100000000 Consumer Services 6399 Professional Services 15 - - - - - Subtotal 15 - - - - - 3140701928 Utility Board 6235 Meetings & Conferences 2,373 1,015 2,500 1,290 2,500 - 6301 Legal Fees 8,618 7,988 18,000 10,556 18,000 - 6399 Professional Services - - 2,000 1,000 2,000 - 6521 Messenger Service - - 100 50 100 - 6539 Printing, Binding & Duplicating - 73 250 125 250 - 6670 IT Allocation 7,888 13,142 16,500 16,500 16,500 - Subtotal 18,879 22,218 39,350 29,521 39,350 - 3140702920 Utility Administration 6220 Training Schools - 4,184 10,200 5,228 10,200 - 6215 Tuition Reimbursement 2,567 5,716 5,000 6,059 5,000 - 6230 Dues & Subscriptions - 670 300 266 300 - 6235 Meetings & Conferences 1,086 5,455 20,550 10,408 20,550 - 6240 Mileage Reimbursement - - 100 50 100 - 6301 Legal Fees - 1,400 7,110 3,555 7,110 - 6399 Professional Services/Other 278 94 15,800 7,900 15,800 - 6521 Messenger Service - 247 250 630 250 - 6530 Office Supplies - 4,671 4,300 4,419 4,300 - 6539 Printing, Binding & Duplicating - 2,506 4,000 2,484 4,000 - 6570 Computer Peripherals/Misc - 258 1,000 558 1,000 - 6572 Office Furniture & Equipment - 407 1,000 500 1,000 - 6601 Advertising Expense - - 800 400 800 - 6915 Utilities/Telephone 140 3,942 2,400 2,483 2,400 - 7050 Donations/Contribution - - 11,855 5,928 11,855 - Subtotal 4,071 29,551 84,665 50,867 84,665 - 3140702921 Consumer Services - Administrative 6201 Unifroms & Laundry 130 - - - - - 6215 Tuition Reimbursement 2,471 - - - - - 6220 Training Schools 2,595 - - - - - 6230 Dues & Subscriptions 339 - - - - - 6235 Meetings & Conferences 6,849 - - - - - 6301 Legal Fees 1,299 - - - - - 6325 Appraisal Fees 694 - - - - - 6399 Professional Services/Other 11,884 - - - - - 6493 Outside Services & Repairs 558 - - - - - 6499 Contract Services & Fees 44,493 - - - - - 6521 Messenger Service 202 - - - - - 6530 Office Supplies 3,651 - - - - - 6539 Printing, Binding & Duplicating 2,217 - - - - - 6554 Supplies/Custodial & Cleaning 219 - - - - - 6563 Supplies/Special 194 - - - - - 6564 Supplies/Medical-Dental 309 - - - - - 6570 Computer Peripherals/Misc 1,916 - - - - - 6572 Office Furniture & Equipment 349 - - - - - 6601 Advertising Expense 2,060 - - - - - 6620 Recordation Expense 202 - - - - - 6915 Utilities/Telephone 2,856 - - - - - 7050 Donations/Contribution 1,600 - - - - - Subtotal 87,087 - - - - - 3140702927 Utilities - Administration 6760 Insurance Allocation 586,150 624,231 676,707 676,707 688,969 12,262 Subtotal 586,150 624,231 676,707 676,707 688,969 12,262 3140702935 L&W Building Maintenance 6335 Bond Processing Fees 130 - - - - - 201 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE CONSUMER SERVICES (Detail) EXPENDITURE DETAIL ALL FUND 31 6430 Custodial Services 14,556 14,568 23,500 19,420 23,500 - 6480 Insurance Claims Administration 463 - 500 250 500 - 6493 Outside Services & Repairs 2,120 3,179 4,870 5,438 4,870 - 6499 Contract Services - 44,493 45,000 44,747 45,000 - 6554 Supplies/Custodial & Cleaning 1,874 2,577 4,000 4,382 4,000 - 6563 Supplies/Special 432 3,036 2,800 1,976 2,800 - 6615 Safety & Security Services Exp 2,709 3,892 6,000 4,355 6,000 - 6564 Supplies/Medical - 83 200 100 200 - 6805 Maintenance/Land Improvements 8,959 9,840 15,000 11,600 15,000 - 6815 Maint & Repairs/Bldgs 22,788 11,613 37,080 19,692 37,080 - 6835 Maint & Repair/Equipment 13,013 15,447 40,750 33,712 40,750 - 6840 Rent/Office Furniture & Equip 5,287 5,377 8,025 8,139 8,025 - 6904 Utilities/Other 5,389 4,360 7,000 5,430 7,000 - Subtotal 77,721 118,465 194,725 159,240 194,725 - 3140711000 Customer Services 7030 Depreciation Expense 32,933 46,021 - - - - Subtotal 32,933 46,021 - - - - 3140711902 Field Services 6201 Uniforms & Laundry 9,003 7,535 8,000 8,000 8,000 - 6235 Meetings & Conferences 2,049 - 2,000 1,143 2,000 - 6399 Professional Services 420 10,819 20,000 17,699 20,000 - 6493 Outside Services & Repairs 984 1,308 1,500 1,500 1,500 - 6539 Printing, Binding & Duplicating 167 723 1,000 1,000 1,000 - 6551 Fuel and Oil 18,223 12,161 16,250 12,393 16,250 - 6563 Supplies/Special 6,328 2,308 6,000 3,748 6,000 - 6566 Small Tools 183 164 750 492 750 - 6569 Small Equipment 2,399 7,669 8,000 4,166 8,000 - 6825 Maint & Repair / Vehicle 5,755 4,924 8,000 5,182 8,000 - 6835 Maint & Repair/Equipment 14,143 11,852 16,500 13,367 16,500 - 6915 Utilities/Telephones 6,297 18,843 9,000 19,115 12,500 3,500 Subtotal 65,950 78,306 97,000 87,804 100,500 3,500 3140711903 Consumer Services 6201 Uniforms & Laundry 9,495 8,079 10,500 10,500 10,500 - 6235 Meetings & Conferences 3,595 3,954 4,200 2,124 4,200 - 6325 Appraisal Fees 136 - - - - 6399 Professional Services 2,406 4,309 20,000 20,000 20,000 - 6415 Computer Software Services 110,242 139,657 250,000 250,000 250,000 - 6493 Outside Services & Repairs 275,346 211,337 350,000 350,000 350,000 - 6518 Postage 133,572 148,860 200,000 200,000 250,000 50,000 6521 Messenger Service 165 22 115 - 115 - 6527 Supplies/Computer/Small Equipment 2,194 6,495 5,000 5,000 5,000 - 6530 Office Supplies 9,255 15,041 10,000 10,000 10,000 - 6539 Printing, Binding & Duplicating 1,496 2,097 1,500 1,500 1,500 - 6563 Supplies/Special - 3,367 500 500 500 - 6569 Small Equipment 1,546 - - - - - 6572 Office Furniture & Equipment 539 - 1,000 1,000 1,000 - 6670 IT Allocation 707,817 689,213 904,048 844,735 1,044,750 140,702 6835 Maint & Repair/Equipment 444 923 1,000 746 1,000 - 6915 Utilities/Telephone 59,226 73,683 70,000 76,059 100,000 30,000 Subtotal 1,317,473 1,307,037 1,827,863 1,772,164 2,048,565 220,702 3140711920 Employee Related 6220 Training Schools 574 - - - - - 6235 Meetings & Conferences 602 - - - - - 6301 Legal Fees 309 - - - - - 6564 Supplies/Medical-Dental 746 - - - - - Subtotal 2,231 - - - - - OPERATIONS SUBTOTAL 2,192,508 2,225,829 2,920,310 2,776,303 3,156,774 236,464 202 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE CONSUMER SERVICES (Detail) EXPENDITURE DETAIL ALL FUND 31 CAPITAL OUTLAY 3100000000 Consumer Services 7120 Construction & Improvements (6,142) (430,323) - - - - 7140 Equipment & Machinery (36,547) (111,462) - - - Subtotal (6,142) (430,323) - - - - 3140702935 General Plant - Maintenance 7135 Vehicles - 98,697 - - - - 7140 Equipment & Machinery 41,091 171,145 75,000 27,106 - (75,000) 7142 Computer Equipment 36,727 - 2,603 - - (2,603) Subtotal 77,818 269,842 77,603 27,106 - (77,603) 3140711903 Consumer Services 7140 Equipment & Machinery 26,209 - - - - - 7142 Computer Equipment - - 30,319 30,319 14,725 (15,594) Subtotal 26,209 - 30,319 30,319 14,725 (15,594) 3180711903 Customer Records & Collections 7120 Construction & Improvements 6,142 428,988 96,577 96,577 - (96,577) Subtotal 6,142 428,988 96,577 96,577 - (96,577) CAPITAL OUTLAYS SUBTOTAL 67,480 157,045 204,499 154,002 14,725 (189,774) TRANSFERS OUT 3140711903 Consumer Services 5950 Transfers Out 15,598 17,135 17,115 17,115 17,115 - Subtotal 15,598 17,135 17,115 17,115 17,115 - 3140711920 Employee Related Expenses 5950 Transfers Out 418,928 465,102 527,644 527,644 577,841 50,197 Subtotal 418,928 465,102 527,644 527,644 577,841 50,197 TRANSFERS OUT SUBTOTAL 434,526 482,237 544,759 544,759 594,956 50,197 CONSUMER SERVICE FUND TOTAL: 6,516,728 7,213,697 8,058,929 7,125,656 7,245,154 (813,775) 203 WATER UTILITY PROGRAM DESCRIPTION The Water Division is responsible for supplying reliable, high quality drinking water to approximately 110,000 people in the City of Azusa and portions of Glendora, Covina, West Covina, Irwindale, and Los Angeles County. Production of water comes from groundwater wells, surface water treatment, and the purchase of treated and untreated imported water. Water is transmitted through 281 miles of pipeline to business, industrial and residential customers. The Water Division is composed of three Sections: Production, Distribution, and Administration. The Production Section operates a 12 million gallon per day (MGD) advanced membrane filtration plant treating naturally occurring and imported water from the San Gabriel River. This section operates and maintains 11 groundwater wells, 13 reservoirs, 9 booster stations, and 15 pressure regulating stations in 10 pressure zones. The Production Section consistently meets or exceeds water quality regulations, collecting and testing over 200 samples each month for analysis by an outside certified laboratory. The Distribution Section operates, maintains, and repairs over 280 miles of water pipeline from 2 to 36 inches. This section maintains approximately 24,000 service connections, several thousand valves, and over 2,400 fire hydrants. The Administration Section includes division management, support staff, and water engineering. Water Engineering provides technical and civil engineering support to the Division. They implement the Capital Improvement Program (CIP), project management, as well as material specification and design review. Engineering provides conditions of approval for all development projects, conducts plan checks, and determines utility related fees for services requested by customers. In addition, Engineering develops technical documents, including staff reports, memorandums, requests for proposals, and contracts. The Water Division team works continuously to achieve its mission of providing reliable, high quality water to its customers. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Execute safe work habits in every task performed. •Meet or exceed all regulatory requirements for safety, water quality, and water supply. •Provide reliable service and aesthetically pleasing water to all customers. •Maintain high customer service standards and increase positive relationships with the public. •Investigate and implement treatment options for new water supply sources. •Increase the use of asset management and GIS programs to efficiently operate the water system. •Continue to educate customers on Azusa’s local hydrology and the need for continued conservation. •Ensure water revenues are adequate for maintaining required debt coverage. 204 •Continue investing in the Capital Improvement Program to maintain water facilities and provide for future demand. FY 2020-21 ACCOMPLISHMENTS •Treated over 5 billion gallons of water for residential, business, and commercial use. •Collected over 2,400 water quality samples throughout the distribution system to assure compliance. •Performed timely repairs of numerous main, service, and fire hydrant leaks. •Expanded an interactive water system map in GIS that includes underground service alerts and water quality data. •Performed plan checks and installed fire and domestic services for new residential and commercial developments. •Started construction on Triangle Flow Control Structure CIP. •Started construction on W‐277 Cypress Transmission Main CIP. •Started 2020 Urban Water Management Plan Update. •Procured a 5‐year contract for an Integrated Supply System satellite warehouse. • Completed Water Division portion of Advanced Metering Infrastructure CIP Phase 2. • Completed Mountain Cove Reservoir Tank Mixer CIP. • Completed Foothill & Citrus Water Main Replacement CIP. • Completed design of North Reservoir Rehabilitation CIP. • Completed rehabilitation of Well 7. • Completed AWWA Water Loss Audit for 2019. • Completed AWIA Risk and Resiliency Report and Emergency Response Plan Update. • Completed inspection, cleaning and minor repairs of 1023 Reservoir. • Completed motor control center replacements at Wells 4 and 5. 205 ALL FUND 32 REVISED YEAR END EST ADOPTED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6215 Tuition Reimbursement - - 12,000 12,000 Planned reimbursement payments for the year 6231 Outside Assessments 430,000 325,000 388,120 (41,880) Decrease in annual assessments 6301 Legal Fees 75,000 185,000 90,000 15,000 Year end est. includes unbudgeted $100K settlement with BWI. Proposed legal fees increased due to ongoing litigation. 6320 Fiscal Agent Fees 3,000 - - (3,000) No anticipated fiscal agent fees 6340 Special Studies 24,506 15,000 100,000 75,494 Includes Cost of Service Study for FY22 6399 Professional Services 30,161 22,000 30,000 (161) Decrease for professional services 6424 Consumer Services Allocation 4,189,137 3,771,636 3,884,314 (304,823) 55% of CS allocation 6430 Custodial Services 12,400 13,700 15,400 3,000 Increase due to Covid19 cleaning protocols 6521 Messenger Service 1,500 3,000 3,000 1,500 Increase anticipated for messenging service 6527 Supplies/Computer 8,500 4,100 10,500 2,000 Increased to replace (2) obsolete laptops for standby personnel 6539 Printing, Binding & Duplicating 2,700 100 500 (2,200) Decrease in Water Production printing 6554 Supplies/Custodial 2,500 2,300 3,000 500 Increased cleaning requirements and expenses. 6560 Repair Parts 28,300 500 3,200 (25,100) Decrease in repair parts activity 6563 Supplies/Special 745,500 644,700 791,000 45,500 Increased use of water work materials and supplies 6566 Small Tools 7,000 2,400 4,750 (2,250) Decrease in small tool puchases 6569 Small Equipment 16,000 9,000 14,000 (2,000) Decrease in small equipment repair and replacements 6591 Water for Resale 1,000 884 1,200 200 Increase in USG-8 connection fee 6593 Water Rights Adjudicated Asse 4,980,000 4,980,000 4,600,000 (380,000) Reduction in replacement water expenses due to transfer of 3,359.79 AF from Azusa Valley Water Company to City of Azusa. PROPOSED Includes: Admin ($18p/AF - $314,500), In-Lieu ($8p/AF - $148,000), RDA ($175p/AF - $3,237,500), RW Obligation (SGV $200p/AF - $860,000). Totals based on estimated production of 18,500 AF and an estimated replacement obligation of 4,300 AF. 6610 Bond Administration 6,500 6,250 6,250 (250) Decrease in interest 6633 Water Conservation Program 200,000 30,000 150,000 (50,000) Reduced conservation expenses. 6815 Maint & Repairs/Bldgs 29,240 25,000 37,000 7,760 Increase includes $2,586.60 property management fees and misc. repairs and expenses for 720 Gladstone. 6825 Maintenance Repair Vehicle 105,000 53,000 108,500 3,500 Increased vechicle maintenance expenses 6835 Maint & Repair/Equipment 20,500 7,000 15,000 (5,500) Decrease in maintenance and repair expenses 6905 Utilities/Electricity 25,000 26,000 26,500 1,500 Increase in Southern California Edision electrical expenses 6915 Utilities/Telephone 28,000 22,600 27,000 (1,000) Reduced telephone expense 7001 Interest Expense 1,942,890 1,955,073 1,830,386 (112,504) FY 21-22 Water bond interest payments 7005 Principal Payment 2,210,000 2,910,000 3,010,000 800,000 FY 21-22 Water bond principle payments 7010 Franchise Fee (2%) 489,309 439,942 478,111 (11,198) Increase in estimated retail revenue 7013 Water Rights Lease Expense 1,929,160 1,929,157 1,915,897 (13,263) Leasing rights expiring, APPENDIX WORKSHEET provided 7055 Uncollectible Accounts 36,000 5,857 - (36,000) Decrease due to collection restrictions WATER UTILITY DETAILED VARIANCE EXPLANATION 206 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 1,885,753 1,935,929 2,432,930 2,062,602 2,648,745 215,815 6012 Salaries/Comp-Time 98,533 81,148 - 85,426 - - 6015 Salaries/Vacation 71,787 63,298 - 78,811 - - 6024 Salaries/Sick Leave 90,827 96,878 - 147,757 - - 6027 Salaries/Bereavement 6,272 2,312 - 2,942 - - 6030 Overtime Pay/Regular 21,445 20,682 20,000 20,715 5,000 (15,000) 6033 Overtime Pay/Premium 165,809 184,151 234,500 127,450 41,500 (193,000) 6039 Standby Pay/Premium 63,282 67,088 80,000 71,626 35,000 (45,000) 6045 Salaries/Education Incentive 17,431 16,982 18,390 23,832 23,400 5,010 6048 Salaries/Language Pay 13,200 16,166 18,000 18,959 19,200 1,200 6063 Salaries/Jury Duty 483 896 - - - - 6072 Salaries/Injury 43,125 19,913 - - - - 6075 Vacation Pay-Off 91,944 81,375 58,300 70,151 64,000 5,700 6078 Sick Leave Pay-Off 5,876 8,042 5,000 6,891 5,000 - 6087 Const Contra/WO Labor (7,737) (6,768) - - - - 6091 Leave Liability Adjustments 33,445 37,401 - - - - 6095 Salary Savings (194,004) (688,931) - - - - 6101 PERS/Employee Contribution 127,178 119,436 170,245 128,429 187,865 17,620 6104 PERS Lump Sum 279,291 334,617 370,058 368,093 - (370,058) 6105 PERS/Employer Contribution 379,696 676,579 81,510 129,909 89,925 8,415 6109 PARS/Employer Contribution 108,843 99,557 131,845 108,795 110,220 (21,625) 6125 FICA/Employer Contrib/Med 40,290 40,723 42,610 42,520 46,935 4,325 6133 Retiree Health Premium Reimb 83,011 118,724 6,300 18,018 19,000 12,700 6140 Life Insurance Allocation 5,335 6,066 7,060 6,693 7,780 720 6155 Workers' Comp Allocation 94,580 96,212 97,490 102,654 107,670 10,180 6160 LTD Insurance Allocation 16,207 16,790 18,675 18,526 20,605 1,930 6165 Unemployment Allocation 2,432 2,424 2,935 2,532 3,240 305 6175 Benefits/Flex Plan 450,821 433,215 511,010 445,561 545,950 34,940 6180 Deferred Comp/Employer Paid 5,220 6,469 7,740 9,026 9,300 1,560 PERSONNEL SUBTOTAL 4,000,375 3,887,376 4,314,598 4,097,919 3,990,335 (324,263) OPERATIONS 6201 Uniforms & Laundry 15,111 19,920 25,000 21,200 25,000 - 6215 Tuition Reimbursement 3,836 - - - 12,000 12,000 6220 Training Schools 9,364 3,576 10,000 6,000 10,000 - 6230 Dues & Subscriptions 29,641 37,511 37,000 35,274 37,000 - 6231 Outside Assessments 327,243 324,705 430,000 325,000 388,120 (41,880) 6235 Meetings & Conferences 3,783 4,860 16,600 4,000 16,600 - 6253 Licenses/Certifications 2,829 2,567 4,000 1,300 4,000 - 6301 Legal Fees 41,076 60,913 75,000 185,000 90,000 15,000 6320 Fiscal Agent Fees - - 3,000 - - (3,000) 6340 Special Studies 18,140 17,994 24,506 15,000 100,000 75,494 6345 Program Consultants 4,800 - - - - - 6399 Professional Services 18,110 2,176 30,161 22,000 30,000 (161) 6423 Administrative Allocation 916,732 947,434 1,429,235 1,429,235 2,006,315 577,080 6424 Consumer Services Allocation 3,541,732 3,261,176 4,189,137 3,771,636 3,838,836 (350,301) 6430 Custodial Services 6,924 7,297 12,400 13,700 15,400 3,000 6493 Outside Services & Repairs 981,159 635,995 740,058 615,000 740,058 - 6521 Messenger Service 404 410 1,500 3,000 3,000 1,500 6527 Supplies/Computer 5,758 3,342 8,500 4,100 10,500 2,000 6530 Office Supplies 7,457 8,066 5,750 3,400 5,750 - 6539 Printing, Binding & Duplicating 649 526 2,700 100 500 (2,200) 6551 Fuel and Oil 62,306 47,751 60,000 43,000 60,000 - 6554 Supplies/Custodial 1,863 1,816 2,500 2,300 3,000 500 6560 Repair Parts 52 - 28,300 500 3,200 (25,100) 6563 Supplies/Special 670,348 707,667 745,500 644,700 791,000 45,500 WATER (Summary) EXPENDITURE DETAIL ALL FUND 32 207 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE WATER (Summary) EXPENDITURE DETAIL ALL FUND 32 6564 Supplies/Medical-Dental 2,306 1,927 2,500 2,400 2,500 - 6566 Small Tools 9,200 3,891 7,000 2,400 4,750 (2,250) 6569 Small Equipment 28,038 7,229 16,000 9,000 14,000 (2,000) 6572 Office Furniture & Equipment 269 - 2,000 1,400 2,000 - 6578 Const Contra/WO Labor (33,674) (94,792) - - - - 6591 Water for Resale 793 870 1,000 884 1,200 200 6593 Water Rights Adjudicated Assessment 3,488,972 4,216,261 4,980,000 4,980,000 4,600,000 (380,000) 6601 Advertising Expense 3,101 3,288 4,000 3,500 4,000 - 6605 Filing Costs 2,160 5,160 20,000 13,000 20,000 - 6610 Bond Administration 6,250 6,250 6,500 6,250 6,250 (250) 6631 Firework Related Expenses - - - - - - 6633 Water Conservation Program 50,303 31,966 200,000 30,000 150,000 (50,000) 6801 Rent/Land 7,830 5,220 6,000 5,000 6,000 - 6805 Maintenance/Land Improvements 31,993 66,810 65,474 44,000 65,474 - 6815 Maint & Repairs/Bldgs 14,410 3,106 29,240 25,000 37,000 7,760 6825 Maintenance Repair Vehicle 73,120 113,163 105,000 53,000 108,500 3,500 6830 Rent/Equipment 10,254 - 2,000 - 2,000 - 6835 Maint & Repair/Equipment 9,776 2,632 20,500 7,000 15,000 (5,500) 6850 Lease Payments 6,506 3,317 10,553 3,626 10,553 - 6904 Utilities/Other 1,106,250 1,005,008 1,200,000 1,200,000 1,200,000 - 6905 Utilities/Electricity 16,439 17,674 25,000 26,000 26,500 1,500 6910 Utilities/Natural Gas 886 819 1,000 800 1,000 - 6915 Utilities/Telephone 23,534 22,391 28,000 22,600 27,000 (1,000) 7001 Interest Expense 2,319,474 1,766,514 1,942,890 1,955,073 1,830,386 (112,504) 7005 Principal Payment 2,025,000 2,120,000 2,210,000 2,910,000 3,010,000 800,000 7010 Franchise Fee (2%) 425,401 443,650 489,309 439,942 478,111 (11,198) 7013 Water Rights Lease Expense 1,760,004 1,875,000 1,929,160 1,929,157 1,915,897 (13,263) 7015 Tax/Property 2,604 3,058 3,793 3,793 3,793 - 7030 Depreciation Expense 3,770,183 3,811,721 - - - - 7055 Uncollectible Accounts 25,008 14,595 36,000 5,857 - (36,000) 7065 Depreciation Expense (2,899) (7,109) - - - - 7099 Miscellaneous (5,411) 6,466 - - - - OPERATIONS SUBTOTAL 21,847,396 21,551,785 21,223,766 20,825,126 21,732,193 508,427 CAPITAL OUTLAY 7125 Bldgs/Min Improvements/Remod - 551 199,449 - - (199,449) 7130 Structures/Other (13,210) 207,772 3,478,830 2,050,000 - (3,478,830) 7135 Vehicles 32,391 - 226,664 226,664 - (226,664) 7140 Equipment & Machinery (58,637) 821,205 3,430,513 1,162,018 - (3,430,513) 7143 Computer Softwares 62,381 11,931 402,014 81,957 357,500 (44,514) 7145 Lines, Mains&Swr 228,829 - 6,898,650 3,700,000 - (6,898,650) CAPITAL OUTLAY SUBTOTAL 251,754 1,041,459 14,636,120 7,220,639 357,500 (14,278,620) TRANSFERS OUT 5950 Transfer Out 250,943 739,584 526,635 526,635 526,635 - TRANSFERS OUT SUBTOTAL 250,943 739,584 526,635 526,635 526,635 - WATER FUND TOTAL: 26,350,469 27,220,204 40,701,119 32,670,319 26,606,663 (14,094,456) 208 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 3240721000 City Water 6087 Const Contra/WO Labor (7,737) (6,768) - - - - Subtotal (7,737) (6,768) - - - - 3240721790 Supervision & Engineering 6003 Salaries/Regular 370,922 387,852 443,460 411,851 469,310 25,850 6012 Salaries/Comp-Time 5,431 4,889 - 1,592 - - 6015 Salaries/Vacation 6,385 13,464 - 13,943 - - 6024 Salaries/Sick Leave 20,679 20,579 - 19,035 - - 6027 Salaries/Bereavement 785 2,312 - - - - 6033 Overtime Pay/Premium 1,452 1,361 5,500 59 1,500 (4,000) 6045 Salaries/Education Incentive 1,888 2,005 3,690 5,110 5,700 2,010 6048 Salaries/Language Pay 2,400 4,242 4,800 5,894 6,000 1,200 6063 Salaries/Jury Duty - 535 - - - - 6075 Vacation Pay-Off 2,997 3,170 3,300 8,581 4,000 700 6091 Leave Liability Adjustments 33,445 37,401 - - - - 6095 Salary Savings (85,319) (688,931) - - - - 6101 PERS/Employee Contribution 19,457 20,620 31,435 21,574 32,515 1,080 6104 PERS Lump Sum 51,563 62,120 69,470 67,922 - (69,470) 6105 PERS/Employer Contribution 17,925 22,255 15,020 26,042 15,530 510 6109 PARS/Employer Contribution 16,283 17,611 17,460 18,962 19,155 1,695 6125 FICA/Employer Contrib/Med 6,331 6,892 7,560 7,276 8,095 535 6133 Retiree Health Premium Reimb 21,045 20,050 - 14,685 15,000 15,000 6140 Life Insurance Allocation 1,014 1,200 1,310 1,259 1,390 80 6155 Workers' Comp Allocation 16,370 17,789 18,080 18,403 19,240 1,160 6160 LTD Insurance Allocation 3,152 3,398 3,455 3,533 3,655 200 6165 Unemployment Allocation 376 409 520 435 555 35 6175 Benefits/Flex Plan 50,775 56,292 77,400 60,171 77,400 - 6180 Deferred Comp/Employer Paid 5,220 6,469 6,540 9,026 9,300 2,760 Subtotal 570,574 23,985 709,000 715,354 688,345 (20,655) 3240722700 Water Production 6003 Salaries/Regular 595,971 556,314 692,990 644,471 802,825 109,835 6012 Salaries/Comp-Time 22,079 29,899 - 23,387 - - 6015 Salaries/Vacation 25,765 10,887 - 12,152 - - 6024 Salaries/Sick Leave 9,817 17,500 - 26,468 - - 6027 Salaries/Bereavement 1,384 - - 975 - - 6030 Overtime Pay/Regular 4,447 6,181 5,000 1,951 5,000 - 6033 Overtime Pay/Premium 17,051 41,589 40,000 17,022 40,000 - 6039 Standby Pay/Premium 22,164 29,598 40,000 29,179 35,000 (5,000) 6045 Salaries/Education Incentive 8,100 6,853 6,300 10,021 9,300 3,000 6048 Salaries/Language Pay 3,600 3,630 3,600 3,906 6,000 2,400 6063 Salaries/Jury Duty 483 - - - - - 6075 Vacation Pay-Off 22,209 51,488 25,000 30,997 30,000 5,000 6078 Sick Leave Pay-Off 5,876 8,042 5,000 3,998 5,000 - 6101 PERS/Employee Contribution 46,897 41,122 48,395 45,649 57,490 9,095 6104 PERS Lump Sum 82,572 97,571 104,673 104,636 - (104,673) 6105 PERS/Employer Contribution 315,184 595,739 23,170 35,272 27,510 4,340 6109 PARS/Employer Contribution 38,406 32,542 34,920 37,144 42,330 7,410 6125 FICA/Employer Contrib/Med 12,213 12,346 11,790 13,079 14,200 2,410 6140 Life Insurance Allocation 1,656 1,712 1,940 2,021 2,365 425 6155 Workers' Comp Allocation 27,820 26,943 26,830 30,591 32,730 5,900 6160 LTD Insurance Allocation 4,965 4,688 5,135 5,566 6,240 1,105 6165 Unemployment Allocation 740 746 820 777 985 165 6175 Benefits/Flex Plan 142,753 128,452 144,490 143,018 161,360 16,870 6180 Deferred Comp/Employer Paid - - 1,200 - - (1,200) Subtotal 1,412,152 1,703,841 1,221,253 1,222,278 1,278,335 57,082 3240723750 Water Distribution-Personnel 6003 Salaries/Regular 918,859 991,763 1,296,480 1,006,280 1,376,610 80,130 6012 Salaries/Comp-Time 71,023 46,359 - 60,447 - - 6015 Salaries/Vacation 39,637 38,947 - 52,716 - - 6024 Salaries/Sick Leave 60,332 58,799 - 102,254 - - 6027 Salaries/Bereavement 4,103 - - 1,967 - - WATER (Details) EXPENDITURE DETAIL ALL FUND 32 209 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE WATER (Details) EXPENDITURE DETAIL ALL FUND 32 6030 Overtime Pay/Regular 16,998 14,501 15,000 18,765 - (15,000) 6033 Overtime Pay/Premium 147,307 141,202 189,000 110,369 - (189,000) 6039 Standby Pay/Premium 41,118 37,491 40,000 42,447 - (40,000) 6045 Salaries/Education Incentive 7,443 8,124 8,400 8,701 8,400 - 6048 Salaries/Language Pay 7,200 8,294 9,600 9,159 7,200 (2,400) 6063 Salaries/Jury Duty - 362 - - - - 6072 Salaries/Injury 43,125 19,913 - - - - 6075 Vacation Pay-Off 66,738 26,718 30,000 30,572 30,000 - 6078 Sick Leave Pay-Off - - - 2,893 - - 6095 Salary Savings (108,684) - - - - - 6101 PERS/Employee Contribution 60,823 57,694 90,415 61,207 97,860 7,445 6104 PERS Lump Sum 145,156 174,926 195,915 195,535 - (195,915) 6105 PERS/Employer Contribution 46,587 58,586 43,320 68,594 46,885 3,565 6109 PARS/Employer Contribution 54,154 49,404 79,465 52,690 48,735 (30,730) 6125 FICA/Employer Contrib/Med 21,747 21,485 23,260 22,165 24,640 1,380 6133 Retiree Health Premium Reimb 61,966 98,674 6,300 3,333 4,000 (2,300) 6140 Life Insurance Allocation 2,664 3,155 3,810 3,413 4,025 215 6155 Workers' Comp Allocation 50,390 51,479 52,580 53,660 55,700 3,120 6160 LTD Insurance Allocation 8,090 8,704 10,085 9,427 10,710 625 6165 Unemployment Allocation 1,316 1,270 1,595 1,321 1,700 105 6175 Benefits/Flex Plan 257,294 248,471 289,120 242,372 307,190 18,070 Subtotal 2,025,386 2,166,319 2,384,345 2,160,286 2,023,655 (360,690) PERSONNEL SUBTOTAL 4,000,375 3,887,376 4,314,598 4,097,919 3,990,335 (324,263) OPERATIONS 3200000000 Water 7025 Overhead Expense (194,004) (688,931) - - - - 7030 Depreciation Expense (22,363) - - - - - Subtotal (216,367) (688,931) - - - - 3240721000 Water- Customer Installations 6578 Const Contra/WO Equip & S (33,674) (94,792) - - - - 7030 Depreciation Expense 24,536 31,766 - - - - 7065 Depreciation Expense (2,899) (7,109) - - - - Subtotal (12,037) (70,135) - - - - 3240721503 Water Depreciation 7030 Depreciation Expense 3,768,010 3,779,955 - - - - Subtotal 3,768,010 3,779,955 - - - - 3240721507 Taxes and Fees 7010 Franchise Fee (2%) 425,401 443,650 489,309 439,942 478,111 (11,198) 7015 Tax/Property 2,604 3,058 3,793 3,793 3,793 - Subtotal 428,004 446,708 493,102 443,735 481,904 (11,198) 3240721530 Debt Service 7001 Interest Expense 2,319,474 1,766,514 1,942,890 1,955,073 1,830,386 (112,504) 7005 Principal Expense 2,025,000 2,120,000 2,210,000 2,910,000 3,010,000 800,000 Subtotal 4,344,474 3,886,514 4,152,890 4,865,073 4,840,386 687,496 3240721790 Supervision & Engineering 6215 Tuition Reimbursement - - - - 12,000 12,000 6220 Training Schools - 515 1,000 500 1,000 - 6230 Dues & Subscriptions 38 33,195 37,000 35,000 37,000 - 6235 Meetings & Conferences 90 1,953 5,000 2,000 5,000 - 6253 Licenses/Certificates - 285 1,000 500 1,000 - 6301 Legal Fees 609 61,829 75,000 185,000 90,000 15,000 6320 Fiscal Agent Fees - - 3,000 - - (3,000) 6340 Special Studies - 17,994 24,506 15,000 100,000 75,494 6399 Professional Services/Other 18,110 2,176 30,161 22,000 30,000 (161) 6423 Administrative Allocation 916,732 947,434 1,429,235 1,429,235 2,006,315 577,080 6424 Consumer Services Allocation 3,541,732 3,261,176 4,189,137 3,771,636 3,838,836 (350,301) 6521 Messenger Service 115 218 1,500 3,000 3,000 1,500 6527 Supplies/Computer/Small Equip - - 500 100 500 - 210 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE WATER (Details) EXPENDITURE DETAIL ALL FUND 32 6530 Office Supplies - 1,852 1,000 400 1,000 - 6539 Printing, Binding & Duplicating - - 500 100 500 - 6551 Fuel and Oil - 47,751 60,000 43,000 60,000 - 6563 Supplies/Special 8 21 1,500 200 1,000 (500) 6601 Advertising Expense 3,101 3,288 4,000 3,500 4,000 - 6610 Bond Administration 6,250 6,250 6,500 6,250 6,250 (250) 6825 Maintanence & Repair/Vehicle - - 500 100 500 - 6850 Lease Payments - 3,331 10,553 3,626 10,553 - 6915 Utilities/Telephone 91 197 2,000 600 1,000 (1,000) 7025 Overhead Expense 85,319 688,931 - - - - 7055 Uncollectible Accounts - - 36,000 - - (36,000) Subtotal 4,572,196 5,078,396 5,919,592 5,521,746 6,209,454 289,862 3240721791 Water Conservation 6215 Tuition Reimbursement 3,836 - - - - - 6230 Dues & Subscriptions 4,478 4,317 - 274 - - 6235 Meetings & Conferences 20 197 - - - - 6539 Printing, Binding & Duplicating 112 42 - - - - 6633 Water Conservation Program 50,303 31,966 200,000 30,000 150,000 (50,000) 7055 Uncollectible Accounts 25,008 14,595 - 5,857 - - Subtotal 83,758 51,116 200,000 36,131 150,000 (50,000) 3240721792 Office Supplies & Other Expenses 6530 Office Supplies 730 (22) - - - - 6915 Utilities/Telephone 1,167 - - - - Subtotal 1,897 (22) - - - - 3240721795 Employee Related 6201 Uniforms & Laundry 14,876 235 - - - - 6220 Training Schools 9,364 - - - - - 6230 Dues & Subscriptions 25,125 - - - - - 6235 Meetings & Conferences 1,371 - - - - - 6253 Licenses/Certifications 2,829 - - - - - 6563 Supplies/Special 1,263 - - - - - 6564 Supplies/Medical-Dental 2,306 - - - - - Subtotal 57,134 235 - - - - 3240721798 Outside Services 6301 Legal Fees 40,467 (917) - - - - 6340 Special Studies 18,140 - - - - - 6345 Program Consultants 4,800 - - - - - Subtotal 63,407 (917) - - - - 3240721903 Fleet Maintenance 6493 Outside Services & Repairs 1,017 - - - - - 6551 Fuel and Oil 62,306 - - - - - 6825 Maintenance & Repair/Vehicle 73,107 105 - - - - 6835 Maint & Repair/Equipment 732 - - - - - 6850 Lease Payments 6,506 (14) - - - - Subtotal 143,668 91 - - - - 3240722701 Water Production 6201 Uniforms & Laundry - 7,185 8,000 7,200 8,000 - 6220 Training Schools - 907 3,000 2,500 3,000 - 6235 Meetings & Conferences 1,695 1,101 5,600 1,000 5,600 - 6253 License & Conferences - 250 1,000 300 1,000 - 6430 Custodial Services - 2,926 5,000 7,700 8,000 3,000 6493 Outside Services & Repairs 71,053 281,193 357,058 260,000 357,058 - 6521 Messenger Service 259 192 - - - - 6527 Supplies/Computer/Small Equip 2,681 387 3,000 500 5,000 2,000 6530 Office Supplies 2,449 2,064 2,000 800 2,000 - 6539 Printing, Binding & Duplicating 340 - 2,000 - - (2,000) 6554 Supplies/Custodial Services - 500 1,000 500 1,000 - 6560 Repairs Parts - - 100 - - (100) 6563 Supplies/Special - 370,446 362,250 360,000 385,000 22,750 211 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE WATER (Details) EXPENDITURE DETAIL ALL FUND 32 6564 Supplies/Medical-Dental - - 1,250 1,200 1,250 - 6566 Small Tools 885 520 1,500 600 1,000 (500) 6569 Small Equipment - 2,873 11,750 3,000 8,000 (3,750) 6572 Office Furniture & Equipment - - 1,000 800 1,000 - 6805 Maintenance/Land Improvement - 23,938 30,000 20,000 30,000 - 6815 Maintenance & Repair/Bldgs - 1,491 11,500 8,000 15,000 3,500 6825 Maintenance & Repair/Vehicles - 7,034 4,500 7,900 8,000 3,500 6830 Rent/Equipment 10,254 - 500 - 500 - 6904 Utilities/Other - 1,005,008 1,200,000 1,200,000 1,200,000 - 6905 Utilities/Electricity - 17,674 25,000 26,000 26,500 1,500 6910 Utilities/Natural Gas - 819 1,000 800 1,000 - 6915 Utilities/Telephone 12,348 11,935 15,000 13,000 15,000 - Subtotal 101,964 1,738,443 2,053,008 1,921,800 2,082,908 29,900 3240722704 Purchased Water 6231 Outside Assessments 327,243 324,705 430,000 325,000 388,120 (41,880) 6493 Outside Services & Repairs 337,511 - - - - - 6563 Supplies/Special 5,224 - 100,000 - 100,000 - 6591 Water for Resale 793 870 1,000 884 1,200 200 6593 Water Rights Adjud Assessments 3,488,972 4,216,261 4,980,000 4,980,000 4,600,000 (380,000) 7013 Water Rights Lease Expense 1,760,004 1,875,000 1,929,160 1,929,157 1,915,897 (13,263) Subtotal 5,919,747 6,416,836 7,440,160 7,235,041 7,005,217 (434,943) 3240722707 Prod-Structures & Improvements 6493 Outside Services & Repairs 4,818 - - - - - 6563 Supplies/Special 207 - - - - - 6569 Small Equipment 128 - - - - - 6805 Maintenance/Land Improvements 26,267 - - - - - 6815 Maint & Repairs/Bldgs 24 - - - - - Subtotal 31,444 - - - - - 3240722708 Maintenance of Reservoirs 6493 Outside Services & Repairs 16,442 1,400 - - - - 6563 Supplies/Special 1,580 - - - - - Subtotal 18,022 1,400 - - - - 3240722711 Maintenance of Wells 6493 Outside Services & Repairs 59,274 - - - - - 6563 Supplies/Special 4,353 - - - - - 6569 Small Equipment 4,953 - - - - - Subtotal 68,579 - - - - - 3240722726 Prod-Fuel/Power Purchase 6904 Utilities/Other 1,106,250 - - - - - 6905 Utilities/Electricity 16,439 - - - - - 6910 Utilities/Natural Gas 886 - - - - - Subtotal 1,123,575 - - - - - 3240722732 Maintenance of Pumps/Boosters 6493 Outside Services & Repairs 79,775 - - - - - 6560 Repair Parts 52 - - - - - 6563 Supplies/Special 7,265 - - - - - Subtotal 87,092 - - - - - 3240722744 Prod-Chemicals & Filters 6563 Supplies/Special 249,658 - - - - - Subtotal 249,658 - - - - - 3240722747 Prod-Filtration Plant 6430 Custodial Services 4,036 - - - - - 6493 Outside Services & Repairs 27,277 - - - - - 6530 Office Supplies 46 - - - - - 6554 Supplies/Custodial 568 - - - - - 212 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE WATER (Details) EXPENDITURE DETAIL ALL FUND 32 6563 Supplies/Special 10,731 - - - - - 6815 Maint & Repairs/Bldgs 2,418 - - - - - Subtotal 45,076 - - - - - 3240722748 Maintenance of Water Treatment Equipment 6493 Outside Services & Repairs 48,314 - - - - - 6563 Supplies/Special 22,689 - - - - - 6569 Small Equipment 18,245 - - - - - Subtotal 89,248 - - - - - 3240723750 Water Distribution 7025 Overhead Expense 108,684 - - - - - Subtotal 108,684 - - - - - 3240723751 Water Distribution-Sup & Eng 6201 Uniforms & Laundry 235 12,500 17,000 14,000 17,000 - 6220 Training Schools - 2,154 6,000 3,000 6,000 - 6235 Meetings & Conferences 607 1,609 6,000 1,000 6,000 - 6253 Licenses/Certifications - 2,032 2,000 500 2,000 - 6430 Custodial Services - 4,371 7,400 6,000 7,400 - 6493 Outside Services & Repairs 33,862 352,325 363,000 345,000 363,000 - 6521 Messenger Service 31 - - - - - 6527 Supplies/Computer 3,077 2,955 5,000 3,500 5,000 - 6530 Office Supplies 4,232 4,172 2,750 2,200 2,750 - 6539 Printing, Binding & Duplicating 196 484 200 - - (200) 6554 Supplies/Custodi - 1,316 1,500 1,800 2,000 500 6560 Repair Parts - - 25,000 - - (25,000) 6563 Supplies/Special 167 336,391 280,000 280,000 300,000 20,000 6564 Supplies/Medical-Dental - 1,927 1,250 1,200 1,250 - 6566 Small Tools - 2,458 4,500 1,000 2,750 (1,750) 6569 Small Equipment - 4,355 4,250 6,000 6,000 1,750 6572 Office Furniture & Equipment 269 - 1,000 600 1,000 - 6605 Filing Costs - 5,160 20,000 13,000 20,000 - 6801 Rent/Land - 5,220 6,000 5,000 6,000 - 6805 Maintenance/Land Improvements - 32,333 35,474 24,000 35,474 - 6815 Maint & Repairs/Bldgs - 1,615 17,740 17,000 22,000 4,260 6825 Maintenance & Repair/Vehicle 13 106,025 100,000 45,000 100,000 - 6830 Rent/Equipment - - 1,500 - 1,500 - 6835 Maint & Repair/Equipment - 2,632 20,500 7,000 15,000 (5,500) 6915 Utilities/Telephone 9,927 10,258 11,000 9,000 11,000 - Subtotal 52,617 892,292 939,064 785,800 933,124 (5,940) 3240723753 Transmission & Distribution Lines 6563 Supplies/Special 234 - - - - - Subtotal 234 - - - - - 3240723754 Meter 6563 Supplies/Special 47,641 - - - - - Subtotal 47,641 - - - - - 3240723759 T&D-Structures & Improvements 6430 Custodial Services 2,888 - - - - - 6493 Outside Services & Repairs 654 - - - - - 6554 Supplies/Custodial 1,295 - - - - - 6563 Supplies/Special 185 - - - - - 6805 Maintenance/Land Improvements 5,726 10,539 - - - - 6815 Maint & Repairs/Bldgs 11,968 - - - - - Subtotal 22,717 10,539 - - - - 3240723761 T&D-Maintenance of Mains 6493 Outside Services & Repairs 293,841 - - - - - 6563 Supplies/Special 310,436 - - - - - 6566 Small Tools 539 - - - - - 6569 Small Equipment 4,712 - - - - - 6605 Filing Costs 2,160 - - - - - 213 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE WATER (Details) EXPENDITURE DETAIL ALL FUND 32 6801 Rent/Land 7,830 - - - - - 6835 Maint & Repair/Equipment 6,311 - - - - - Subtotal 625,829 - - - - - 3240723763 Maintenance of Services 6560 Repair Parts - - - - - - 6563 Supplies/Special 8,708 - - - - - 6566 Small Tools 1,093 - - - - - 6835 Maint & Repair/Equipment 2,733 - - - - - Subtotal 12,533 - - - - - 3240723764 Water Meter Maintenance 6493 Outside Services & Repairs 7,320 1,078 20,000 10,000 20,000 - 6560 Repair Parts - - 3,200 500 3,200 - 6563 Supplies/Special - 809 1,750 4,500 5,000 3,250 6566 Small Tools 6,682 912 1,000 800 1,000 - Subtotal 14,002 2,799 25,950 15,800 29,200 3,250 3280000721 Maintenance of Miscellaneous Plants 7099 Miscellaneous (5,411) 6,466 - - - - Subtotal (5,411) 6,466 - - - - OPERATIONS SUBTOTAL 21,847,396 21,551,785 21,223,766 20,825,126 21,732,193 508,427 CAPITAL OUTLAY 3200000000 Water 7130 Structures/Other (1,399,102) (415,480) - - - - 7135 Vehicles (149,095) (170,242) - - - - 7140 Equip & Machinery (355,006) (5,167,071) - - - - 7145 Lines, Mains&Swr (156,611) (93,879) - - - - Subtotal (2,059,813) (5,846,671) - - - - 3240721903 General Plant 7135 Vehicles 32,391 - - - - - Subtotal 32,391 - - - - - 3240722700 Water Production 7135 Vehicles - - 97,484 97,484 - (97,484) Subtotal - - 97,484 97,484 - (97,484) 3240723751 Water Distribution-Sup & Eng 7135 Vehicles 149,095 170,242 129,180 129,180 - (129,180) 7140 Equip & Machinery - - 57,330 57,330 - (57,330) Subtotal 149,095 170,242 186,510 186,510 - (186,510) CIP PROJECTS 3280000721 CIP/Water 7125 Bldgs/Min Improvements/Remod - 551 199,449 - - (199,449) 7130 Structures/Other 1,385,892 623,252 3,478,830 2,050,000 - (3,478,830) 7140 Equip & Machinery 296,368 5,988,275 3,373,183 1,104,688 - (3,373,183) 7143 Computer Software 62,381 11,931 402,014 81,957 357,500 (44,514) 7145 Lines, Mains&Swr 385,440 93,879 6,898,650 3,700,000 - (6,898,650) Subtotal 2,130,082 6,717,888 14,352,126 6,936,645 357,500 (13,994,626) CAPITAL OUTLAY SUBTOTAL 251,754 1,041,459 14,636,120 7,220,639 357,500 (14,278,620) TRANSFERS OUT 3200000000 Water 5950 Transfer Out 225,000 714,309 500,000 500,000 500,000 - Subtotal 225,000 714,309 500,000 500,000 500,000 - 3240722701 Production 5950 Transfer Out 8,450 7,715 9,245 9,245 9,245 - 214 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE WATER (Details) EXPENDITURE DETAIL ALL FUND 32 Subtotal 8,450 7,715 9,245 9,245 9,245 - 3240723750 Transmission/Distribution 5950 Transfer Out 17,493 17,560 17,390 17,390 17,390 - Subtotal 17,493 17,560 17,390 17,390 17,390 - TRANSFERS OUT SUBTOTAL 250,943 739,584 526,635 526,635 526,635 - WATER FUND TOTAL: 26,350,469 27,220,204 40,701,119 32,670,319 26,606,663 (14,094,456) 215 ELECTRIC UTILITY PROGRAM DESCRIPTION Electric Utility consists of Power Resources Management, Engineering, and Operations. Power Resources Management is responsible for short‐term, mid‐term, and long‐term power resource planning and procurement; short‐ term and mid‐term power resource optimization, trading, and scheduling; after‐the‐fact energy accounting and financial settlements with the California Independent System Operator (CAISO) and various trading counterparties; power and capacity contract origination and negotiation, and all wholesale transactions bill and invoice processing; NERC/WECC compliance; participation in all pertinent state and federal regulatory processes; representing City’s interest in various industry forums; regulatory compliance and associated monitoring and reporting, including state Renewable Portfolio Standard (RPS), Greenhouse Gases (GHG) regulation, and new federal Environmental Protection Agency’s (EPA) rules for existing power plants; all financial planning associated with power resources and transmission management; power resource and transmission asset and contract management; and special projects. Engineering is responsible for planning, engineering, project management, and construction of budgeted utility capital improvement projects, determining standard methods of construction, and providing overall utility business/technical support and interaction with customers or other governmental agencies doing electric service related projects within the City. Engineering is also responsible for determining and imposing utility related fees or charges necessary for utility requested services by customers. Finally, Engineering provides overall technical support and functional supervision to field operations to ensure that customer utility services or improvements are constructed in compliance with approved plans or specifications. Electric Operations manages the safe and reliable distribution of electric power from Azusa’s Substations through the electric distribution system to homes, businesses, and industries. Electric Operations is responsible for construction, maintenance, and operation of the electric distribution system and compliance with the various State of California General Orders governing construction, inspection, and maintenance of those facilities: General Order 95 Rules for Overhead Line Construction, General Order 128 Rules for Construction of Underground Electric Supply and Communications Systems, General Order 165 Inspection Cycles for Electric Distribution Facilities, and General Order 174 Rules for Electric Utility Substations. 216 FY 2021‐22 STRATEGIC GOALS AND OBJECTIVES •Implement planning, design, and construction of a Bus Tie and provision for a future circuit breaker in the Azusa Substation. •Complete implementation of AMI electric meters. •Prepare full operational integration, scheduling, and settlement of new wind energy expected to operate in 2022 with the California Independent System Operator. Assess new generation profile with new wind resource to comply with resource adequacy targets •Ensure adequate and least cost electric power resources to serve the community while complying with NERC, WECC, CAISO, CARB and CEC regulations. • Engineer/Procure/Construct main feeder line extensions for new commercial and mix use developments. •Improve system reliability and operational efficiency by reconfiguring distribution feeders to balance distribution system loads. •Prepare and implement Wildfire Mitigation Plan to comply with SB901 and AB1054 by replacing bare 12KV distribution aerial lines with insulated wires, and conventional protective fuses with non‐impulsive ones in very high fire hazard severity zones. •Continue tree trimming program near power lines to sustain system reliability. •Adhere to General Order 165/95 compliance requirements for Electric Distribution System. •Develop program to systematically replace existing HPS Street Lights with new LED Street Light Fixtures. •Develop and implement Azusa Electric Facility Mapping (AEFM) system in collaborating with GIS Staff. AEFM provides staff additional tools to maintain Electric distribution system efficiently •Conduct Arc Flash study for City’s owned and operated electric equipment/facilities to further improve safety practice. FY 2020‐21 ACCOMPLISHMENTS •Obtained APPA Certificate of Excellence in Reliability (2017). • Completed safety inspections of various utility lines and equipment using infrared scan and ultrasound. • Completed CPUC Audit Report on Various General Order Inspections. • Completed multiple joint pole replacements at various locations with Southern California Edison. •Met CARB compliance standards for safety regulations reporting requirements ‐ SF6. •Secured California Energy Commission grant award to install DC Fast Charge EV Public Charging Station at Citrus Crossing Shopping Center. •Continued making progress toward the Renewable Portfolio Standard goals via new renewable project contract. •Achieved SBX1 2 (Renewable Portfolio Standard) compliance (+33% RPS). •Achieved annual AB32 (Greenhouse gas/cap‐and‐trade) compliance target. • Completed phase 2 AMI meter installations. • Completed review of AB2514 energy storage project targets. 217 •Created an Electric Troubleshooter position in Electric Operations unit to enhance response time during outage. •Replaced 3 spans of open conductors 12 KV lines with 240 V insulated triplex to remove risk of wildfire in the Calfire Chaparral area. 218 ALL FUND 33 REVISED YEAR END EST ADOPTED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6220 Training Schools 33,500 22,672 34,500 1,000 Increase in training costs 6340 Special Studies 181,590 118,032 230,000 48,410 Cost of Service study to be performed 6423 Administrative Allocation 1,353,580 1,353,580 1,353,580 - Finance puts in 6424 Consumer Services Allocation 3,427,475 3,427,475 3,178,075 (249,400) Increase in Consumer Service operations 6493 Outside Services & Repairs 5,169,924 4,324,455 5,551,139 381,215 Increase to WCA line clearing and tree trimming 6521 Messenger Service 1,100 1,922 2,300 1,200 Increase in postal costs for meters 6554 Supplies/Custodial & Cleaning 900 1,048 900 - 6563 Supplies/Special 37,571 39,401 52,300 14,729 BPO with Tool Shack and CED 6590 Electricity For Resale 19,721,376 16,500,000 19,133,339 (588,037) Decrease in sales from Lodi and solar, along with offset with renewable fund 6625 Program Expenses 8,214 4,107 8,000 (214) Decrease in program expenses 6805 Maint/Land Improvements 7,500 3,750 10,000 2,500 Security cameras for substations 6815 Maint & Repairs/Bldgs 46,560 33,759 50,000 3,440 Exterior paint for Electric Yard 6825 Maint & Repair / Vehicle 39,500 35,640 38,500 (1,000) Decrease in vehicle repairs 6915 Utilities/Telephone 9,651 10,358 9,800 149 Increase in Power Resource management phone costs 7001 Interest Expense 99,331 99,331 69,231 (30,100) Series 2012 B Electric Bond 7005 Principal Payment 845,000 845,000 875,000 30,000 Series 2012 B Electric Bond 7010 Franchise Fee (2%) 798,599 350,696 704,085 (94,514) Decrease in electric consumption 7012 In-lieu Fee (8%)3,194,395 2,602,783 2,816,339 (378,056) Decrease in electric consumption 7055 Uncollectible Accounts 65,000 44,159 77,000 12,000 Increase due to collection restrictions ELECTRIC UTILITY DETAILED VARIANCE EXPLANATION 219 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 1,835,224 1,961,690 2,775,180 2,106,955 2,857,140 81,960 6006 Salaries/Part-time 2,560 8,242 - - 6012 Salaries/Comp-Time 85,991 50,712 - 32,612 - - 6015 Salaries/Vacation 39,285 42,010 - 53,317 - - 6024 Salaries/Sick Leave 58,798 50,254 - 130,752 - - 6027 Salaries/Bereavement 8,073 2,832 - 1,817 - - 6030 Overtime Pay/Regular 39,146 64,250 65,000 87,679 79,000 14,000 6033 Overtime Pay/Premium 250,466 335,867 385,000 550,619 380,000 (5,000) 6039 Standby Pay/Premium 30,530 8,718 - 34,975 - - 6045 Salaries/Education Incentive 6,024 5,905 5,850 8,892 74,335 68,485 6048 Salaries/Language Pay 13,708 14,519 12,000 14,625 17,400 5,400 6063 Salaries/Jury Duty - 1,844 - - - - 6072 Salaries/Injury - 7,425 - - 6075 Vacation Pay-Off 140,053 108,816 77,000 102,944 92,500 15,500 6078 Sick Leave Pay-Off 157,842 9,904 12,500 13,609 15,000 2,500 6087 Const Contra/WO Labor (62,034) (108,491) - - - - 6091 Leave Liability Adjustments (71,444) 107,765 - - - - 6095 Salary Savings (320,255) (370,273) 6101 PERS/Employee Contribution 96,177 95,680 192,780 97,525 204,435 11,655 6104 PERS Lump Sum 342,358 392,891 436,784 416,523 - (436,784) 6105 PERS/Employer Contribution 292,395 532,586 92,100 148,880 97,630 5,530 6107 APPLE/Employer Contribution 96 313 - - - 6108 PARS/Administration Fees - - - - - - 6109 PARS/Employer Contribution 118,944 111,882 192,965 115,293 88,795 (104,170) 6125 FICA/Employer Contrib/Med 40,796 41,426 46,865 48,278 49,310 2,445 6133 Retiree Health Premium Reimb 50,725 63,632 10,700 14,599 15,950 5,250 6140 Life Insurance Allocation 5,060 5,883 8,760 6,526 8,585 (175) 6155 Workers' Comp Allocation 89,636 96,614 111,810 111,735 117,995 6,185 6160 LTD Insurance Allocation 15,134 16,048 21,575 17,913 22,255 680 6165 Unemployment Allocation 2,498 2,526 3,220 2,928 3,390 170 6175 Benefits/Flex Plan 291,829 289,821 451,190 321,697 451,225 35 6180 Deferred Comp/Employer Paid 7,395 7,290 13,080 11,527 19,200 6,120 PERSONNEL SUBTOTAL 3,567,011 3,958,578 4,914,359 4,455,934 4,594,145 (320,214) OPERATIONS 6201 Uniforms & Laundry 22,152 17,054 40,000 46,747 40,000 - 6220 Training Schools 20,419 8,595 33,500 22,672 34,500 1,000 6225 Training Materials 178 - 1,000 500 1,000 - 6230 Dues & Subscriptions 54,050 57,750 75,000 57,096 75,000 - 6235 Meetings & Conferences 6,426 2,662 18,500 10,411 18,500 - 6320 Fiscal Agent Fees 1,388 - - - - 6240 Mileage Reimbursement - - 900 450 900 - 6301 Legal Fees 101,195 94,351 152,500 112,098 152,500 - 6340 Special Studies 94,477 75,675 181,590 118,032 230,000 48,410 6345 Program Consultants 2,064 - 5,000 2,500 5,000 - 6399 Professional Services/Other 8,096 1,088 34,297 17,149 34,297 - 6423 Administrative Allocation 867,868 896,934 1,353,580 1,353,580 1,773,380 419,800 6424 Consumer Services Allocation 2,361,155 2,174,117 3,427,475 3,085,884 3,140,866 (286,609) 6430 Custodial Services 5,664 5,667 6,000 5,850 6,000 - 6493 Outside Services & Repairs 4,409,088 4,698,301 5,169,924 4,324,455 5,551,139 381,215 6515 Films & Video Recordings 152 - - - - - 6521 Messenger Service 919 825 1,100 1,922 2,300 1,200 6530 Office Supplies 2,917 3,671 5,500 3,633 5,500 - 6551 Fuel and Oil 22,941 20,633 25,000 22,237 25,000 - 6554 Supplies/Custodial & Cleaning 1,164 1,432 900 1,048 900 - 6563 Supplies/Special 31,722 31,882 37,571 39,401 52,300 14,729 6564 Supplies/Medical-Dental 1,092 1,739 1,500 1,202 1,500 - 6566 Small Tools 16,144 14,144 13,500 8,595 13,500 - 6569 Small Equipment 16,691 16,357 30,000 29,002 30,000 - 6578 Const Contra/WO Equip & Supplies (155,310) (150,560) - - - - 6590 Electricity For Resale 15,800,365 15,856,557 19,721,376 16,500,000 19,133,339 (588,037) 6597 Obsolete Inventory - Utility - - - - - - EXPENDITURE DETAIL ALL FUND 33 ELECTRIC (Summary) 220 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE EXPENDITURE DETAIL ALL FUND 33 ELECTRIC (Summary) 6601 Advertising Expense 3,280 1,266 3,000 1,766 3,000 - 6610 Bond Administration 1,750 1,750 4,250 3,875 4,250 - 6625 Program Expenses - - 8,214 4,107 8,000 (214) 6805 Maint/Land Improvements 1,300 1,195 7,500 3,750 10,000 2,500 6815 Maint & Repairs/Bldgs 10,857 22,171 46,560 33,759 50,000 3,440 6825 Maint & Repair / Vehicle 28,333 27,160 39,500 35,640 38,500 (1,000) 6835 Maint & Repair/Equipment 1,729 3,864 8,000 6,084 8,000 - 6850 Lease Payments 1,711 2,069 7,000 3,678 7,000 - 6904 Utilities/Other 22,672 22,152 18,000 19,515 18,000 - 6905 Utilities / Electricity 9,614 11,575 10,000 9,745 10,000 - 6910 Utilities/Natural Gas 899 1,013 700 479 700 - 6915 Utilities/Telephone 14,490 19,125 9,651 10,358 9,800 149 7001 Interest Expense 170,968 121,243 99,331 99,331 69,231 (30,100) 7005 Principal Payment 795,000 - 845,000 845,000 875,000 30,000 7010 Franchise Fee (2%) 725,746 715,949 798,599 650,696 704,085 (94,514) 7012 In-lieu Fee (8%) 2,902,984 2,863,796 3,194,395 2,602,783 2,816,339 (378,056) 7030 Depreciation Expense 1,327,415 1,334,443 - - - - 7055 Uncollectible Accounts 42,931 16,152 65,000 44,159 77,000 12,000 7065 Const Contra/WO Dept OH (15,214) (18,134) - - - - 7099 Miscellaneous (2,914) 3,482 - - - - OPERATIONS SUBTOTAL 29,736,566 28,979,145 35,500,413 30,139,186 35,036,325 (464,088) CAPITAL OUTLAY 7120 Construction & Improvement - 15,750 1,826,933 335,866 - (1,826,933) 7125 Bldgs/Min Improvements/Remod - 551 99,449 99,449 - (99,449) 7130 Structures/Other 134,217 72,785 513,909 438,889 108,170 (405,739) 7135 Vehicles - 60,759 220,459 126,899 - (220,459) 7140 Equipment & Machinery 193,752 233,072 3,548,427 1,417,248 705,510 (2,842,917) 7143 Computer Software 62,381 11,931 491,351 100,169 392,500 (98,851) 7145 Lines, Mains & Sewers 193,818 589,626 1,426,347 468,213 356,107 (1,070,240) CAPITAL OUTLAY SUBTOTAL 584,169 984,473 8,126,875 2,986,733 1,562,287 (6,564,588) TRANSFERS OUT 5950 Transfer Out 424,931 584,407 350,055 350,055 350,055 - TRANSFERS OUT SUBTOTAL 424,931 584,407 350,055 350,055 350,055 - ELECTRIC FUND TOTAL: 34,312,676 34,506,603 48,891,702 37,931,908 41,542,813 (7,348,889) 221 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 3300000000 Electric 6105 PERS/Employer Contribution 205,000 418,434 - - - - Subtotal 205,000 418,434 - - - - 3340734510 Electric-Customer Installation 6087 Const Contra/WO Labor (62,034) (108,491) - - - - Subtotal (62,034) (108,491) - - - - 3340735800 Electric Supervision & Engineering 6003 Salaries/Regular 32,870 146,507 168,445 164,800 173,925 5,480 6006 Salaries/Part-Time 2,560 8,242 - - - - 6015 Salaries/Vacation - 2,119 - - - - 6024 Salaries/Sick Leave - 320 - 1,549 - - 6030 Overtime Pay/Regular - - 2,000 - - (2,000) 6033 Overtime Pay/Premium - - 4,000 - - (4,000) 6045 Salaries/Education Incentive - 1,352 1,450 2,469 3,000 1,550 6048 Salaries/Language - 2,235 - 2,561 2,700 2,700 6075 Vacation Pay-Off 3,964 22,947 - 9,671 10,000 10,000 6078 Sick Leave Pay-Off 149,250 3,268 - 3,714 3,500 3,500 6095 Salary Savings (26,207) (370,273) - - - - 6101 PERS/Employee Contribution (344) 10,693 11,970 12,020 12,145 175 6104 PERS Lump Sum 18,905 19,780 27,092 25,835 - (27,092) 6105 PERS/Employer Contribution 2,561 4,189 5,700 5,756 5,780 80 6107 APPLE/Employer Contribution 96 313 - - - - 6109 PARS/Employer Contribution - 17,530 17,500 19,709 - (17,500) 6125 FICA/Employer Contribution 2,716 2,654 2,730 2,666 2,865 135 6133 Retiree Health Premium Reimb 10,220 10,925 10,700 8,430 10,700 - 6140 Life Insurance Allocation 81 420 500 472 520 20 6155 Workers' Comp Allocation 1,417 6,431 6,890 6,880 7,185 295 6160 LTD Insurance Allocation 294 1,145 1,310 1,281 1,355 45 6165 Unemployment Allocation 185 143 190 144 200 10 6175 Benefits/Flex Plan 3,612 15,153 18,000 18,757 18,000 - 6180 Deferred Comp/Employer Paid - 1,650 1,800 1,671 3,000 1,200 Subtotal 202,179 (92,257) 280,277 289,004 254,875 (25,402) 3340735830 Distribution Operations-Overhead Lines 6003 Salaries/Regular 602,429 535,621 788,740 607,229 808,170 19,430 6012 Salaries/Comp-Time 38,349 25,288 - 14,362 - - 6015 Salaries/Vacation 11,168 15,460 - 14,588 - - 6024 Salaries/Sick Leave 21,060 17,575 - 37,103 - - 6027 Salaries/Bereavement 3,092 1,416 - 530 - - 6030 Overtime Pay/Regular 20,604 29,854 35,000 39,166 40,000 5,000 6033 Overtime Pay/Premium 126,389 133,797 178,000 205,549 150,000 (28,000) 6039 Standby Pay/Premium 15,265 4,359 - 17,487 - - 6045 Salaries/Education Incentive 300 279 300 297 32,215 31,915 6048 Salaries/Language Pay 5,008 4,470 4,800 4,726 4,800 - 6063 Salaries/Jury Duty - 922 - - - - 6072 Salaries/Injury - 3,712 - - - - 6075 Vacation Pay-Off 21,730 26,424 20,000 20,752 21,000 1,000 6078 Sick Leave Pay-Off 2,731 953 3,000 1,852 2,000 (1,000) 6095 Salary Savings (1,447) - - - - - 6101 PERS/Employee Contribution 26,584 22,996 54,535 25,035 59,280 4,745 6104 PERS Lump Sum 110,115 117,698 123,593 117,860 - (123,593) 6105 PERS/Employer Contribution 35,452 36,017 26,075 45,542 28,325 2,250 6109 PARS/Employer Contribution 27,806 24,302 57,235 26,458 25,780 (31,455) 6125 FICA/Employer Contrib/Med 13,334 12,110 13,465 14,564 14,220 755 6133 Retiree Health Premium Reimb 39,275 51,046 - 4,952 5,250 5,250 6140 Life Insurance Allocation 1,676 1,653 2,300 1,869 2,465 165 6155 Workers' Comp Allocation 31,044 28,257 31,750 33,565 33,825 2,075 6160 LTD Insurance Allocation 4,993 4,482 6,130 5,083 6,300 170 6165 Unemployment Allocation 842 754 920 893 975 55 6175 Benefits/Flex Plan 101,267 87,853 135,490 98,212 135,490 - Subtotal 1,259,064 1,187,299 1,481,333 1,337,984 1,370,095 (111,238) ELECTRIC (Details) EXPENDITURE DETAIL ALL FUND 33 222 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE ELECTRIC (Details) EXPENDITURE DETAIL ALL FUND 33 3340735840 Distribution Operations-Underground Lines 6003 Salaries/Regular 524,383 636,912 788,740 611,243 807,365 18,625 6012 Salaries/Comp-Time 34,921 25,288 - 14,362 - - 6015 Salaries/Vacation 11,168 15,460 - 18,610 - - 6024 Salaries/Sick Leave 20,653 17,575 - 61,222 - - 6027 Salaries/Bereavement 3,092 1,416 - 530 - - 6030 Overtime Pay/Regular 17,420 29,854 23,000 39,166 30,000 7,000 6033 Overtime Pay/Premium 106,933 133,707 178,000 205,604 200,000 22,000 6039 Standby Pay/Premium 15,265 4,359 - 17,487 - - 6045 Salaries/Education Incentive 300 326 300 297 32,220 31,920 6048 Salaries/Language Pay 2,792 5,209 4,800 4,776 4,800 - 6063 Salaries/Jury Duty - 922 - - - - 6072 Salaries/Injury - 3,712 - - - - 6075 Vacation Pay-Off 20,615 26,424 20,000 20,752 21,000 1,000 6078 Sick Leave Pay-Off 1,024 953 3,000 1,852 3,000 - 6095 Salary Savings (1,447) - - - - - 6101 PERS/Employee Contribution 26,563 26,881 54,535 26,262 59,280 4,745 6104 PERS Lump Sum 88,743 117,534 123,593 117,860 - (123,593) 6105 PERS/Employer Contribution 27,660 42,098 26,075 47,642 28,325 2,250 6109 PARS/Employer Contribution 27,806 28,408 57,235 27,755 25,780 (31,455) 6125 FICA/Employer Contrib/Med 11,505 13,686 13,465 15,033 14,210 745 6140 Life Insurance Allocation 1,470 1,934 2,300 1,958 2,465 165 6155 Workers' Comp Allocation 27,116 32,337 31,750 34,854 33,790 2,040 6160 LTD Insurance Allocation 4,377 5,246 6,130 5,321 6,290 160 6165 Unemployment Allocation 721 848 920 922 975 55 6175 Benefits/Flex Plan 84,586 105,179 135,490 103,186 135,525 35 Subtotal 1,057,666 1,276,268 1,469,333 1,377,004 1,405,025 (64,308) 3340735860 Electric Meter Maintenance 6003 Salaries/Regular 182,417 105,273 196,005 103,311 192,635 (3,370) 6012 Salaries/Comp-Time 12,721 135 - 3,888 - - 6015 Salaries/Vacation 4,961 1,017 - - - - 6024 Salaries/Sick Leave 5,656 6,483 - 9,210 - - 6027 Salaries/Bereavement 1,890 - - - - - 6030 Overtime Pay/Regular 1,122 4,541 5,000 9,346 9,000 4,000 6033 Overtime Pay/Premium 11,125 30,327 25,000 75,512 30,000 5,000 6045 Sal/Ed Inc 900 908 900 891 900 - 6048 Salaries/Language Pay 1,108 - - - - - 6075 Vacation Pay-Off 24,775 10,437 15,000 11,843 12,500 (2,500) 6095 Salary Savings (49,089) - - - - - 6101 PERS/Employee Contribution 16,347 7,992 13,530 8,235 13,595 65 6104 PERS Lump Sum 36,474 42,637 30,664 29,242 - (30,664) 6105 PERS/Employer Contribution 7,247 3,189 6,470 3,965 6,500 30 6109 PARS/Employer Contribution 15,688 8,468 14,585 8,727 - (14,585) 6125 FICA/Employer Contrib/Med 3,928 2,663 3,380 3,401 3,335 (45) 6140 Life Insurance Allocation 527 313 1,525 323 565 (960) 6155 Workers' Comp Allocation 8,818 5,576 7,880 6,880 7,745 (135) 6160 LTD Insurance Allocation 1,562 866 1,525 894 1,500 (25) 6165 Unemployment Allocation 247 173 230 207 230 - 6175 Benefits/Flex Plan 35,483 18,291 36,140 17,514 36,140 - Subtotal 323,906 249,289 357,834 293,388 314,645 (43,189) 3340735880 Electric Distribution 6003 Salaries/Regular 6,330 147,154 232,265 140,907 222,250 (10,015) 6015 Salaries/Vacation - 821 - 9,481 - - 6024 Salaries/Sick Leave - 2,720 - 12,944 - - 6033 Overtime Pay/Premium - 36,693 - 63,245 - - 6048 Salaries/Language Pay - - - - 2,400 2,400 6075 Vacation Pay-Off - - - 6,006 - - 6101 PERS/Employee Contribution 3 6,848 16,065 6,006 15,445 (620) 6104 PERS Lump Sum 5,507 5,560 36,383 34,696 - (36,383) 6105 PERS/Employer Contribution 501 8,773 7,665 13,236 7,380 (285) 6125 FICA/Employer Contrib/Med 107 3,370 3,865 3,984 3,780 (85) 6140 Life Insurance Allocation 15 438 675 509 650 (25) 223 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE ELECTRIC (Details) EXPENDITURE DETAIL ALL FUND 33 6155 Workers' Comp Allocation 253 7,595 9,290 9,157 8,985 (305) 6160 LTD Insurance Allocation 38 1,177 1,805 1,387 1,730 (75) 6165 Unemployment Allocation 7 205 270 257 260 (10) 6175 Benefits/Flex Plan 1,866 13,793 36,070 16,928 36,070 - 6180 Deferred Comp/Employer Paid 45 - 2,280 - 1,200 (1,080) Subtotal 14,671 235,147 346,633 318,744 300,150 (46,483) 3340735930 Electric Line Maintenance 6033 Overtime Pay/Premium 3,257 - - 709 - - 6125 FICA/Employer Contrib/Med 47 - - 10 - 6155 Workers' Comp Allocation 79 - - 18 - 6165 Unemployment Allocation 3 - - 1 - Subtotal 3,386 - - 737 - - 3340739200 Administrative & General-Salaries 6091 Leave Liability Adjustments (71,444) 107,765 - - - - Subtotal (71,444) 107,765 - - - - 3340745800 Engineering 6003 Salaries/Regular 224,144 126,872 223,470 213,535 236,405 12,935 6015 Salaries/Vacation 7,128 503 - 1,990 - - 6024 Salaries/Sick Leave 7,225 2,045 - 4,469 - - 6027 Salaries/Bereavement - - - 756 - - 6045 Salaries/Education Incentive 2,904 1,576 1,450 2,469 3,000 1,550 6048 Sal/Language Pay 2,400 185 - - - - 6075 Vacation Pay-Off 7,951 1,118 2,000 8,675 3,000 1,000 6101 PERS/Employee Contribution 9,852 803 15,640 48 16,170 530 6104 PERS Lump Sum 30,646 35,888 35,433 33,789 - (35,433) 6105 PERS/Employer Contribution 12,479 12,140 7,470 23,178 7,720 250 6109 PARS/Employer Contribution 16,027 1,273 14,400 - - (14,400) 6125 FICA/Employer Contrib/Med 3,592 1,957 3,730 3,457 3,995 265 6140 Life Insurance Allocation 606 361 350 614 695 345 6155 Workers' Comp Allocation 9,752 5,247 8,995 8,978 9,580 585 6160 LTD Insurance Allocation 1,808 1,020 1,740 1,752 1,840 100 6165 Unemployment Allocation 193 115 260 206 275 15 6175 Benefits/Flex Plan 30,637 16,856 36,000 33,507 36,000 - 6180 Deferred Comp/Employer Paid 3,600 2,040 3,600 4,036 6,000 2,400 Subtotal 370,943 209,998 354,538 342,696 324,680 (29,858) 3340775570 Power Resource Management 6003 Salaries/Regular 262,652 263,352 377,515 265,930 416,390 38,875 6015 Salaries/Vacation 4,860 6,630 - 8,646 - - 6024 Salaries/Sick Leave 4,204 3,535 - 4,256 - - 6045 Salaries/Education Incentive 1,620 1,464 1,450 2,469 3,000 1,550 6048 Salaries/Language Pay 2,400 2,420 2,400 2,561 2,700 300 6075 Vacation Pay-Off 61,018 21,467 20,000 25,246 25,000 5,000 6078 Sick Leave Pay-Off 4,837 4,729 6,500 6,192 6,500 - 6095 Salary Savings (242,065) - - - - - 6101 PERS/Employee Contribution 17,173 19,467 26,505 19,919 28,520 2,015 6104 PERS Lump Sum 51,968 53,794 60,026 57,241 - (60,026) 6105 PERS/Employer Contribution 1,495 7,746 12,645 9,561 13,600 955 6109 PARS/Employer Contribution 31,618 31,901 32,010 32,644 37,235 5,225 6125 FICA/Employer Contrib/Med 5,526 4,959 6,230 5,164 6,905 675 6133 Retiree Health Premium Reimb 1,230 1,661 - 1,217 - - 6140 Life Insurance Allocation 686 764 1,110 781 1,225 115 6155 Workers' Comp Allocation 11,086 11,096 15,255 11,404 16,885 1,630 6160 LTD Insurance Allocation 2,062 2,112 2,935 2,194 3,240 305 6165 Unemployment Allocation 298 285 430 299 475 45 6175 Benefits/Flex Plan 34,380 32,696 54,000 33,593 54,000 - 6180 Deferred Comp/Employer Paid 3,750 3,600 5,400 5,819 9,000 3,600 Subtotal 260,797 473,677 624,411 496,375 624,675 264 3380000730 CIP/Electric 6033 Overtime Pay/Premium 2,762 1,344 - - - - 6125 FIXA/Employer Contrib/Med 40 28 - - - - 224 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE ELECTRIC (Details) EXPENDITURE DETAIL ALL FUND 33 6155 Workers' Comp Allocation 71 76 - - - - 6165 Unemployment Allocation 3 2 - - - - Subtotal 2,876 1,449 - - - - PERSONNEL SUBTOTAL 3,567,011 3,958,578 4,914,359 4,455,934 4,594,145 (320,214) OPERATIONS 3300000000 Electric 7005 Principal Payment - (820,000) - - - 7025 Overhead Expense (320,255) (370,273) - - - Subtotal (320,255) (1,190,273) - - - - 3340734190 OI/INTEREST&DIVIDEND INC 6320 Fiscal Agent Fees 1,388 - - - - - Subtotal 1,388 - - - - - 3340734510 Electric-Customer Installation 6578 Const Contra/WO Equip & Supplies (155,310) (150,560) - - - - 7065 Const Contra/WO Dept OH (15,214) (18,134) - - - - Subtotal (170,524) (168,693) - - - - 3340734270 Debt Service 7001 Interest Expense 170,968 121,243 99,331 99,331 69,231 (30,100) 7005 Principal Payment 795,000 820,000 845,000 845,000 875,000 30,000 Subtotal 965,968 941,243 944,331 944,331 944,231 (100) 3340735800 Electric Supervision & Engineering 6220 Training Schools - 1,398 6,000 3,158 7,500 1,500 6235 Meetings & Conferences - 144 4,500 2,250 4,500 - 6340 Special Studies - 10,000 49,100 35,738 100,000 50,900 6345 Program Consultants - - 5,000 2,500 5,000 - 6399 Professional Services/Other - - 12,000 6,000 12,000 - 6530 Office Supplies 69 431 2,000 1,098 2,000 - 6539 Printing, Binding & Duplicating - - - - - - 6563 Supplies/Special - 63 1,300 650 1,300 - 6566 Small Tools - 10,012 8,000 4,179 8,000 - 6825 Maint & Repair/Vehicle - 42 1,000 530 1,000 - 7025 Overhead Expense 26,207 370,273 - - - - Subtotal 26,275 392,364 88,900 56,103 141,300 52,400 3340735830 Distribution Operations-Overhead Lines 6563 Supplies/Special 749 - - - - - 6566 Small Tools 9,861 - - - - - 7025 Overhead Expense 1,447 - - - - - Subtotal 12,058 - - - - - 3340735840 Distribution Operations-Underground Lines 6566 Small Tools 2,953 - - - - - 7025 Overhead Expense 1,447 - - - - - Subtotal 4,400 - - - - - 3340735850 SCE Street Light Power 6905 Utilities / Electricity 9,614 11,575 10,000 9,745 10,000 - Subtotal 9,614 11,575 10,000 9,745 10,000 - 3340735860 Electric Meter Maintenance 6566 Small Tools 12 - - - - - 7025 Overhead Expense 49,089 - - - - - Subtotal 49,101 - - - - - 3340735880 Electric Distribution 6201 Uniforms & Laundry 22,152 17,054 40,000 46,747 40,000 - 6220 Training Schools 20,124 2,427 20,000 15,625 20,000 - 6225 Training Materials 178 - 1,000 500 1,000 - 225 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE ELECTRIC (Details) EXPENDITURE DETAIL ALL FUND 33 6230 Dues & Subscriptions 54,050 57,750 75,000 57,096 75,000 - 6235 Meetings & Conferences 6,406 2,212 8,000 5,161 8,000 - 6240 Mileage Reimbursement - - 100 50 100 - 6301 Legal Fees 6,581 - 2,500 1,918 2,500 - 6340 Special Studies 49,956 65,675 50,000 41,049 50,000 - 6430 Custodial Services - 5,667 6,000 5,850 6,000 - 6493 Outside Service/Repair 6,910 5,101 18,628 15,286 18,628 - 6521 Messenger Service 735 789 800 1,694 2,000 1,200 6530 Office Supplies 1,575 1,826 2,500 1,819 2,500 - 6551 Fuel and Oil 22,941 20,633 25,000 22,237 25,000 - 6554 Supplies/Custodial & Cleaning - 1,432 900 1,048 900 - 6563 Supplies/Special 6,536 12,133 10,000 18,399 25,000 15,000 6564 Supplies/Medical-Dental 1,092 1,739 1,500 1,202 1,500 - 6566 Small Tools 3,318 3,688 5,000 4,123 5,000 - 6569 Small Equipment 15,575 15,591 25,000 24,002 25,000 - 6601 Advertising Expense 3,280 1,266 3,000 1,766 3,000 - 6805 Maint/Land Improvement - 1,195 7,500 3,750 10,000 2,500 6815 Maint & Repairs/Bldgs - 21,208 46,560 33,065 50,000 3,440 6825 Maint & Repair / Vehicle 28,059 26,921 35,000 33,360 35,000 - 6835 Maint & Repair/Equipment 1,632 3,090 5,000 4,584 5,000 - 6850 Lease Payments 1,711 2,069 7,000 3,678 7,000 - 6904 Utilities/Other 22,672 22,152 18,000 19,515 18,000 - 6910 Utilities/Natural Gas 899 1,013 700 479 700 - 6915 Utilities/Telephone 12,672 17,291 8,000 8,558 8,000 - Subtotal 289,051 309,923 422,688 372,559 444,828 22,140 3340735910 Electric Structure Improvements 6430 Custodial Services 5,664 - - - - - 6493 Outside Services & Repairs 2,998 - - - - - 6515 Films & Video Recordings 152 - - - - - 6554 Supplies/Custodial & Cleaning 1,164 - - - - - 6805 Maint/Land Improvement 1,300 - - - - - 6815 Maint & Repairs/Bldgs 10,857 962 - 694 - - Subtotal 22,135 962 - 694 - - 3340735920 Electric Station Equipment 6493 Outside Services & Repairs 27,136 38,525 55,841 29,217 55,841 - 6563 Supplies/Special 8,408 4,855 12,271 9,220 10,000 (2,271) Subtotal 35,544 43,380 68,112 38,438 65,841 (2,271) - 3340735930 Electric Line Maintenance 6493 Outside Services & Repairs 439,482 468,402 515,000 491,452 1,000,000 485,000 6563 Supplies/Special 5,763 5,470 6,000 3,548 6,000 - 6835 Maint & Repair/Equipment - - - - - - Subtotal 445,246 473,872 521,000 495,000 1,006,000 485,000 3340735940 Distribution Maintenance-Underground Lines 6493 Outside Services & Repairs 42,034 2,740 - - - - 6563 Supplies/Special 2,630 - - - - - 6835 Maint & Repair/Equipment 97 - - - - - Subtotal 44,761 2,740 - - - - 3340735950 Distribution Maintenance-Transformers 6493 Outside Services & Repairs 7,652 - - - - - Subtotal 7,652 - - - - - 3340735960 Distribution Maintenance-Street Lighting & Signals 6563 Supplies/Special 1,085 - - - - - Subtotal 1,085 - - - - - 3340735970 Electric Meter Maintenance 6563 Supplies/Special 6,551 9,361 8,000 7,584 10,000 2,000 6566 Small Tools - 444 500 293 500 - 6835 Maint & Repair/Equipment - 774 3,000 1,500 3,000 - Subtotal 6,551 10,578 11,500 9,377 13,500 2,000 226 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE ELECTRIC (Details) EXPENDITURE DETAIL ALL FUND 33 3340739040 Customer Accounts-Uncollectible Accounts 7055 Uncollectible Accounts 42,931 16,152 - 11,659 12,000 12,000 Subtotal 42,931 16,152 - 11,659 12,000 12,000 3340745800 Engineering 6340 Special Studies 44,520 - - - - - 6345 Program Consultants 2,064 - - - - - 6399 Professional Services/Other 1,056 - - - - - 6530 Office Supplies 1,073 789 - - - - 6825 Maint & Repair / Vehicle 178 - - - - - Subtotal 48,891 789 - - - - 3340775550 Purchased Power 6590 Electricity For Resale 15,800,365 15,856,557 19,721,376 16,500,000 19,133,339 (588,037) Subtotal 15,800,365 15,856,557 19,721,376 16,500,000 19,133,339 (588,037) 3340775570 Power Resource Management 6220 Training Schools 295 4,770 7,500 3,888 7,000 (500) 6235 Meetings & Conferences 20 306 6,000 3,000 6,000 - 6240 Mileage Reimbursement - - 800 400 800 - 6301 Legal Fees 89,503 89,377 100,000 85,000 100,000 - 6340 Special Studies - - 82,490 41,245 80,000 (2,490) 6521 Messenger Service 184 36 300 229 300 - 6530 Office Supplies 200 624 1,000 717 1,000 - 6569 Small Equipment 1,116 766 5,000 5,000 5,000 - 6625 Program Expenses - - 8,214 4,107 8,000 (214) 6825 Maintenance & Repair/Vehicle 96 198 3,500 1,750 2,500 (1,000) 6915 Utilities/Telephone 1,819 1,834 1,651 1,800 1,800 149 7025 Overhead Expense 242,065 - - - - - Subtotal 335,298 97,912 216,455 147,136 212,400 (4,055) 3340785560 Power Scheduling & Dispatch 6493 Outside Services & Repairs 476,736 476,629 617,900 488,500 584,040 (33,860) Subtotal 476,736 476,629 617,900 488,500 584,040 (33,860) 3340785650 Power Transmission - 6493 Outside Services & Repairs 3,406,140 3,706,904 3,962,555 3,300,000 3,892,630 (69,925) Subtotal 3,406,140 3,706,904 3,962,555 3,300,000 3,892,630 (69,925) 3340794030 Depreciation Expense 7030 Depreciation Expense 1,327,415 1,334,443 - - - - Subtotal 1,327,415 1,334,443 - - - - 3340799030 Administrative & General 6301 Legal Fees 5,111 4,973 50,000 25,180 50,000 - 6399 Professional Services/Other 7,041 1,088 22,297 11,149 22,297 - 6423 Administrative Allocation 867,868 896,934 1,353,580 1,353,580 1,773,380 419,800 6424 Consumer Services Allocation 2,361,155 2,174,117 3,427,475 3,085,884 3,140,866 (286,609) 6610 Bond Administration - 1,750 4,250 3,875 4,250 - 7055 Uncollectible Accounts - - 65,000 32,500 65,000 - Subtotal 3,241,175 3,078,862 4,922,602 4,512,167 5,055,793 133,191 3340799270 Taxes & Fees 7010 Franchise Fee (2%) 725,746 715,949 798,599 650,696 704,085 (94,514) 7012 In-lieu Fee (8%) 2,902,984 2,863,796 3,194,395 2,602,783 2,816,339 (378,056) Subtotal 3,628,730 3,579,745 3,992,994 3,253,478 3,520,423 (472,571) 3340799302 Miscellaneous - General Exp 6610 Bond Administration 1,750 - - - - - Subtotal 1,750 - - - - - 227 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE ELECTRIC (Details) EXPENDITURE DETAIL ALL FUND 33 3380000730 CIP/Electric 7099 Miscellaneous (2,914) 3,482 - - - - Subtotal (2,914) 3,482 - - - - OPERATIONS SUBTOTAL 29,736,566 28,979,145 35,500,413 30,139,186 35,036,325 (464,088) CAPITAL OUTLAY 3300000000 Electric 7140 Equipment & Machinery (304,286) (3,533,608) - - - - 7145 Lines, Mains & Sewers (117,766) - - - - - Subtotal (304,286) (3,533,608) - - - - 3340733620 Station Equipment 7140 Equipment & Machinery 8,767 11,237 270,189 102,684 140,713 (129,476) Subtotal 8,767 11,237 270,189 102,684 140,713 (129,476) 3340733640 Poles, Towers & Fixtures 7130 Structures/Other 34,053 41,830 35,000 25,501 35,000 - Subtotal 34,053 41,830 35,000 25,501 35,000 - 3340733650 Overhead Conductors & Devise - 7130 Structures/Other - - - - - - 7145 Lines, Mains & Sewers 39,925 42,905 30,000 36,948 30,000 - Subtotal 39,925 42,905 30,000 36,948 30,000 - 3340733660 Underground Conduit 7130 Structures/Other 3,829 2,729 73,611 24,653 38,170 (35,441) Subtotal 3,829 2,729 73,611 24,653 38,170 (35,441) 3340733670 Underground Conductors & Devise 7145 Lines, Mains & Sewers 153,893 546,721 426,107 131,553 326,107 (100,000) Subtotal 153,893 546,721 426,107 131,553 326,107 (100,000) 3340733680 Line Transformers 7140 Equipment & Machinery 188,432 178,957 604,179 234,176 311,568 (292,611) Subtotal 188,432 178,957 604,179 234,176 311,568 (292,611) 3340733700 Meters 7140 Equipment & Machinery 59,821 20,311 486,147 84,410 253,229 (232,918) Subtotal 59,821 20,311 486,147 84,410 253,229 (232,918) 3340733730 Street Lighting 7130 Structures/Other 96,335 28,226 35,000 18,437 35,000 - Subtotal 96,335 28,226 35,000 18,437 35,000 - 3340733920 Transportation Equipment 7135 Vehicles - 60,759 220,459 126,899 - (220,459) Subtotal - 60,759 220,459 126,899 - (220,459) CIP Projects 3300000000 Electric 7120 Construction & Improvements (80,867) (42,097) - - - - Subtotal (80,867) (42,097) - - - - 3380000730 CIP/Electric 7120 Construction & Improvements 80,867 57,847 1,826,933 335,866 - (1,826,933) 7125 Bldgs/Min Improvements/Remod - 551 99,449 99,449 - (99,449) 7130 Structures/Other - - 370,298 370,298 - (370,298) 7140 Equipment & Machinery 241,018 3,556,175 2,187,912 995,978 - (2,187,912) 228 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE ELECTRIC (Details) EXPENDITURE DETAIL ALL FUND 33 7143 Computer Software 62,381 11,931 491,351 100,169 392,500 (98,851) 7145 Lines, Mains & Sewers 117,766 - 970,240 299,712 - (970,240) Subtotal 502,033 3,626,504 5,946,183 2,201,473 392,500 (5,553,683) CAPITAL OUTLAY SUBTOTAL 584,169 984,473 8,126,875 2,986,733 1,562,287 (6,564,588) TRANSFERS OUT 3300000000 Electric Operations 5950 Transfers Out 377,788 535,432 300,000 300,000 300,000 - Subtotal 377,788 535,432 300,000 300,000 300,000 - 3340735830 Dist Oper - Overhead Line Expenses 5950 Transfers Out 18,019 6,975 7,360 7,360 7,360 - Subtotal 18,019 6,975 7,360 7,360 7,360 - 3340735840 Dist Oper - Underground Line Expenses 5950 Transfers Out 18,018 - - - - - Subtotal 18,018 - - - - - 3340735860 Electric Meter Maintenance 5950 Transfers Out 11,106 - - - - - Subtotal 11,106 - - - - - 3340735880 Electric Distribution 5950 Transfers Out - 42,000 42,695 42,695 42,695 - Subtotal - 42,000 42,695 42,695 42,695 - TRANSFERS OUT SUBTOTAL 424,931 584,407 350,055 350,055 350,055 - ELECTRIC FUND TOTAL: 34,312,676 34,506,603 48,891,702 37,931,908 41,542,813 (7,348,889) 229 CITY OF AZUSA PUBLIC SAFETY Police InformaƟon Technology Emergency Services Contract Services Asset Seizure Supplemental Law Enforcement FY 2021/22 Adopted Budget 230 POLICE PROGRAM DESCRIPTION The Public Safety Department encompasses three areas: Police, Emergency Services (Disaster Management), and Contract Services. The Police Department is responsible for those areas that directly influence the quality of life of the residents and businesses of Azusa. In addition to enforcing the laws of our society, the Police Department believes it is equally important to maintain and develop positive relationships with all members of our community. Efficient operation is achieved through a commitment to advanced technology, innovative scheduling practices, advanced training of personnel, disaster planning, community relations, and careful management of resources. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •The Police Department will continue to address the following three (3) policing priorities: 1)Traffic related issues, 2) Gang and graffiti crimes, and 3) Homelessness issues. •Continue with the instituted management and leadership transition plan to maintain organizational stability. •To combat violent crime and address quality of life issues by proactively utilizing target enforcement strategies such as, the Crime Suppression Team (CST), Local & Regional Homeless Assistance Liaison Officer (HALO), and the East San Gabriel Valley Mental Health Team (ESGMET). •Strive to integrate Local and Regional HALO, as well as Homeless Outreach Services Team (HOST) efforts into Measure H actions in hopes of supporting the citywide homeless assistance strategies. •Increase our community outreach and community education efforts through the use of social media, pre-planned events such as coffee with a cop, live social media broadcasts, community meetings, etc. •Continue to address quality of life issues through community oriented policing. FY 2020-21 ACCOMPLISHMENTS •Hired several Police Officers in the past two years and promoted sworn officers to various ranks in the Department. Over the last few years, we have seen a complete turn over at sergeant, lieutenant and captain ranks. We are through most of the departures and promotions and we are continuing to develop our new leaders. •The Police Department has successfully continued to grow its social media presence and community support using innovate techniques related to crime prevention, investigative tips, traffic safety and education, and critical incident information sharing. •The Police Department continues to use its local and regional HALO Program, as well as HOST teams to address mental health and crime prevention directed enforcement efforts within our region. 231 1020310000 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6201 Uniforms & Laundry 50,550 50,550 53,550 3,000 Increase in motor uniform - add. Officer 6220 Training Schools 24,500 24,500 41,500 17,000 Covert Camera Inst. & K9 training 6221 POST Training 46,500 46,500 63,000 16,500 EVOC Trng - Every other year 6230 Dues & Subscriptions 5,535 5,535 6,385 850 Calif Narco. K9, CFCI, CPOA all sworn 6235 Meetings & Conferences 67,500 67,500 72,750 5,250 Chaplain, AZPD Workshop,Women Lead 6493 Outside Services & Repairs 114,500 114,500 84,000 (30,500) Delete Traffic Studies and signage 6518 Postage 400 400 800 400 Incr. due to shipping of evidence to PDs 6527 Supplies/Computers/Small Equ 27,840 27,840 40,833 12,993 Social Media laptops(2) & FTO iPADS (2) & 40ea Verizon Phones & cases 6563 Supplies/Special 101,296 101,296 126,635 25,339 Ammo, HT Batteries,FileOnQ Scanner, FTO Supplies,GLOCK supplies, Gloves,Social Meda Operating Equip, 30ea Headset Mic for radios 6572 Office Furniture & Equipment 33,514 33,514 16,350 (17,164) Delete office furniture purchased FY 20/21 6809 Rent/Facilites 1,500 1,500 3,000 1,500 2 locations to be used SB offers diff. trng 6815 Maintenance & Repairs/Bldg 42,026 42,026 42,684 658 Decrease carp cleaning, fire alarm panel, security door for evidence 6823 Lease/Vehicle 63,000 63,000 67,000 4,000 Inc. for new leases 6825 Maintenance & Repairs/Vehicle 153,750 153,750 186,039 32,289 Inc. in Maint (cars/motors), trailer maint.18 gun locks for cars 6845 Maintenance/Office Furniture/E 7,870 7,870 9,370 1,500 Add Admin Copier & Air Filters 6915 Utilities/Telephone 27,250 27,250 38,400 11,150 Verizon cell svs, inc. in repeaters POLICE DETAILED VARIANCE EXPLANATION 232 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 6,535,672 6,345,675 8,449,085 6,030,350 8,974,390 525,305 6006 Salaries/Temp & Part-Time 180,165 180,070 485,075 273,201 488,180 3,105 6012 Salaries/Comp-Time 672,293 494,643 -537,994 - - 6015 Salaries/Vacation 217,796 182,945 -217,752 - - 6021 Special Holiday Pay 133,290 124,488 -150,387 - - 6024 Salaries/Sick Leave 251,595 263,513 -446,148 - - 6027 Salaries/Bereavement 7,934 14,924 -11,387 - - 6030 Overtime Pay/Regular 51,655 33,225 40,000 35,146 40,000 - 6033 Overtime Pay/Premium 1,569,203 1,482,083 1,500,000 1,406,289 1,500,000 - 6039 Standby Pay/Premium 64,816 70,065 85,000 46,133 75,000 (10,000) 6045 Salaries/Education Incentive 146,105 137,462 146,650 143,384 151,660 5,010 6046 Salaries/SWAT 5,429 5,411 -5,435 5,600 5,600 6048 Salaries/Language Pay 73,759 71,488 75,425 62,465 67,625 (7,800) 6049 Salaries/Training Pay 7,409 8,668 -12,457 - - 6063 Salaries/Jury Duty 1,569 - --- - 6066 Allowances/Uniform 78,400 80,069 74,780 94,122 81,405 6,625 6072 Salaries/Injury 337,503 254,219 -203,989 - - 6075 Vacation Pay-Off 717,507 485,345 500,000 533,949 550,000 50,000 6078 Sick Leave Pay-Off 256,654 199,278 250,000 233,507 250,000 - 6082 Leave Bank Usage 4,193 1,146 -112 - - 6101 PERS/Employee Contribution 517,171 446,978 807,760 415,227 560,000 (247,760) 6104 PERS Lump Sum 1,872,409 2,538,325 2,851,619 2,760,925 - (2,851,619) 6105 PERS/Employer Contribution 1,195,884 1,223,515 1,147,535 1,295,835 1,176,910 29,375 6107 Apple Pay Plan 379 1,133 9,035 2,316 9,250 215 6109 PARS/Employer 12,976 6,242 14,245 -- (14,245) 6125 FICA/Employer Contrib/Med 156,825 156,909 157,015 151,940 171,290 14,275 6133 Retiree Health Premium Reimb 92,426 107,853 -90,314 105,000 105,000 6140 Life Insurance Allocation 15,315 16,255 123,660 16,111 138,985 15,325 6155 Workers' Comp Allocation 386,257 382,345 366,330 364,863 393,555 27,225 6160 LTD Insurance Allocation 60,979 58,259 65,780 58,181 72,935 7,155 6165 Unemployment Allocation 9,684 9,709 10,835 9,172 11,830 995 6175 Benefits/Flex Plan 1,432,208 1,355,927 1,642,500 1,254,062 1,745,700 103,200 6180 Deferred Comp/Employer Paid 55,195 72,700 99,960 104,012 153,600 53,640 PERSONNEL SUBTOTAL 17,120,656 16,810,867 18,902,289 16,967,163 16,722,915 (2,179,374) OPERATIONS 6201 Uniforms & Laundry 24,003 38,261 50,550 50,000 53,550 3,000 6205 Medical Exams 9,200 2,400 7,500 6,000 7,500 - 6210 Employee Awards - - 600 300 600 - 6215 Tuition Reimbursement 21,943 30,493 15,000 15,000 15,000 - 6220 Training Schools 9,265 11,895 24,500 24,000 41,500 17,000 6221 Post Training 8,549 191 46,500 46,500 63,000 16,500 6230 Dues & Subscriptions 3,946 4,578 5,535 5,535 6,385 850 6235 Meetings & Conferences 33,670 26,335 67,500 45,000 72,750 5,250 6301 Legal Fees 38,707 50,130 42,000 42,000 42,000 - 6350 Medical Services 20,247 17,851 23,875 23,875 23,875 - 6361 Polygraph & Background Ck Svcs 12,700 27,950 15,500 19,000 15,500 - 6493 Outside Services & Repairs 20,907 16,569 114,500 114,500 84,000 (30,500) 6496 Outside Processing 33,520 27,445 44,000 44,000 44,000 - 6503 Books 6,692 5,217 7,825 7,825 7,825 - 6504 Computer Software/Licensing 752 - --- - 6515 Films & Video Recordings 50 - 50 50 50 - 6518 Postage 166 186 400 800 800 400 6527 Supplies/Computer/Small Equip 17,507 12,165 27,840 27,840 40,833 12,993 6530 Office Supplies 9,303 12,669 13,500 13,500 13,500 - 6533 Supplies/Car Wash - 42 150 150 150 - 6539 Printing, Binding & Duplicating 9,523 4,496 8,450 8,450 8,450 - 6545 Fingerprinting 276 249 800 800 800 - 6551 Fuel and Oil 114,871 101,887 115,000 115,000 115,000 - 6554 Supplies/Custodial & Cleaning 6,913 10,651 8,300 8,300 8,300 - 6563 Supplies/Special 55,730 82,638 101,296 101,296 126,635 25,339 6569 Small Equipment 866 184 2,000 2,000 2,000 - 6572 Office Furniture & Equipment 5,943 15,065 33,514 33,514 16,350 (17,164) 6575 Prisoner Maintenance 9,372 9,343 13,300 12,000 13,300 - 6601 Advertising Expense 160 3,042 7,150 7,150 7,150 - POLICE EXPENDITURE DETAIL 1020310000 233 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE POLICE EXPENDITURE DETAIL 1020310000 6625 Program Expenses-Parking Permit Program 8,550 4,779 10,000 10,000 10,000 - 6809 Rent/Facilities 730 1,270 1,500 2,500 3,000 1,500 6815 Maint & Repairs/Bldgs 9,836 18,984 42,026 42,026 42,684 658 6823 Lease/Vehicle 50,011 60,747 63,000 63,800 67,000 4,000 6825 Maint & Repair / Vehicle 124,664 116,004 153,750 165,000 186,039 32,289 6835 Maint & Repair/Equipment 38,210 37,924 58,000 58,000 58,000 - 6845 Maint/Office Furniture & Equip 2,673 4,873 7,870 7,870 9,370 1,500 6850 Lease Payments 10,696 10,696 10,800 10,770 10,800 - 6904 Utilities/Other 99,875 95,522 116,000 116,000 116,000 - 6910 Utilities/Natural Gas 5,907 3,744 5,000 5,000 5,000 - 6915 Utilities/Telephone 21,734 29,422 27,250 25,000 38,400 11,150 7001 Interest Expense 4,197 2,746 --- - 7005 Principal Payments 49,099 40,844 --- - 7006 Principal Payments - Contra (9,706) - --- - 7075 Fee Collection Expense 155,093 118,781 160,000 160,000 160,000 - SUBTOTAL 1,046,350 1,058,265 1,452,331 1,440,351 1,537,096 84,765 1020910008 DEBT SERVICE/ 2008 POBs 6610 Bond Administration 1,850 - --- - SUBTOTAL 1,850 - --- - OPERATIONS SUBTOTAL 1,048,200 1,058,265 1,452,331 1,440,351 1,537,096 84,765 CAPITAL OUTLAY 7125 Bldgs/Min Improvements/Remod - 5,545 --- 7135 Vehicles - 38,003 --- - 7142 Computer Equipment - -13,781 -- (13,781) CAPITAL OUTLAY SUBTOTAL - 43,548 13,781 -- (13,781) GENERAL FUND TOTAL: 18,168,856 17,912,680 20,368,401 18,407,514 18,260,011 (2,108,390) 234 1020941000 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6399 Professional Services - - 140,000 140,000 $85,550 for Scentia Consulting Group and $54,450 for other services. 6415 Computer Software Support 171,722 171,722 206,390 34,668 $7,668 is related to Spillman increase, I-Land cloud renewal, File on Q Upgrade Version.8 6504 Computer Software/Licensing 27,401 27,401 32,651 5,250 VM Renewal, Fortinet Firewall License, 7ea. Tracker Subscription 6527 Computer Supplies 46,530 46,530 37,157 (9,373) Decrease in purchase of Desktop Comp. 6850 Lease Payments 3,235 3,235 - (3,235) Lease complete for Network Switches SAFETY INFORMATION TECHNOLOGY DETAILED VARIANCE EXPLANATION 235 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 58,738 145,722 173,380 151,645 75,860 (97,520) 6015 Salary/Vacation 332 719 - 868 - - 6024 Salaries/Sick Leave - 1,157 - 13,505 - - 6027 Salaries/Bereavement - -- 2,883 - - 6033 Salary Overtime 756 3,880 - 12,360 - - 6047 Salaries/Bonuses - - - 1,238 - - 6048 Salaries/Language Pay 1,662 2,328 2,400 2,561 - (2,400) 6066 Allowances/Uniform 760 1,520 1,000 1,981 800 (200) 6075 Vacation Pay-Off - 1,157 - 4,629 - - 6078 Sick Leave Pay-Off - 1,810 - 2,567 - - 6101 PERS/Employee Contribution 17 42 12,420 48 6,925 (5,495) 6104 PERS Lump Sum 21,127 24,225 28,073 26,771 - (28,073) 6105 PERS/Employer Contribution 5,566 14,615 5,890 17,840 2,490 (3,400) 6125 FICA/Employer Contrib/Med 1,088 2,624 3,005 3,175 1,375 (1,630) 6140 Life Insurance Allocation 143 413 515 472 220 (295) 6145 Ins Prem Allocation/Other 1,676 839 - - - - 6155 Workers' Comp Allocation 2,449 6,099 7,030 7,238 3,035 (3,995) 6160 LTD Insurance Allocation 465 1,168 1,350 1,343 590 (760) 6165 Unemployment Allocation 63 152 210 183 95 (115) 6175 Benefits/Flex Plan 11,182 18,609 36,000 19,142 18,000 (18,000) 6180 Deferred Comp/Employer Paid 1,095 2,700 3,000 4,036 1,200 (1,800) PERSONNEL SUBTOTAL 107,118 229,778 274,273 274,486 110,590 (163,683) OPERATIONS 6220 Training Schools - 900 8,000 2,000 8,000 - 6415 Computer Software Support 123,090 167,192 171,722 170,000 206,390 34,668 6399 Professional Services - - - - 140,000 140,000 6493 Outside Services & Repairs 9,896 4,594 18,500 16,000 18,500 - 6499 Contract Services & Fees/Other 21,208 20,927 21,330 21,330 21,330 - 6504 Computer Software/Licensing 1,338 27,577 27,401 27,401 32,651 5,250 6527 Supplies/Computer/Small Equip 21,266 25,545 46,530 60,000 37,157 (9,373) 6563 Supplies/Special 71 312 100 249 100 - 6569 Small Equipment 599 1,994 8,500 8,000 8,500 - 6570 Computer Peripherals/Misc - - 500 500 500 - 6835 Maint & Repair/Equipment 932 94 2,350 2,350 2,350 - 6846 Computer Hardware Maint/Repair 2,341 81 3,000 2,000 3,000 - 6850 Lease Payments 3,226 2,688 3,235 - - (3,235) 6915 Utilities/Telephone 202 600 1,000 500 1,000 - OPERATIONS SUBTOTAL 184,168 252,505 312,168 310,330 479,478 167,310 CAPITAL OUTLAY 7142 Computer Equipment - 21,217 - - - - 7143 Computer Software - 42,710 38,783 - - (38,783) CAPITAL OUTLAY SUBTOTAL - 63,927 38,783 - - (38,783) GENERAL FUND TOTAL:291,286 546,211 625,224 584,816 590,068 (35,156) 1020941000 EXPENDITURE DETAIL PUBLIC SAFETY INFORMATION TECHNOLOGY 236 EMERGENCY SERVICES PROGRAM DESCRIPTION During Fiscal Year 2012/2013 the full-time Emergency Services Coordinator position was eliminated due to budgetary constraints, and the duties have been absorbed by police personnel under the direction of the Administrative Services Captain, and a small team of sworn and civilian employees. Emergency Services develops, coordinates, and reviews comprehensive City emergency and disaster preparedness plans; manages disaster preparedness and provides EOC and City staff disaster response training. Ensures readiness of response personnel by managing supplies and equipment for disasters, hazardous materials incidents, and terrorism. Educates public service employees and the community about the importance of disaster preparedness. Responds to hazardous materials incidents; and actively pursues local, state, and federal grant funds for emergency services and homeland security needs. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Work to bring California Office of Emergency Services (Cal OES) training classes to Azusa. •Conduct an Emergency Operations Center (EOC) tabletop exercise to replicate an emergency scenario. •Continue to train and prepare the city staff safety committee in EOC operation. •Continue due diligence on community and organizational planning, preparedness, response, and recovery. •Seek to obtain Homeland Security grant opportunities. •Ensure compliance with local, state, and federal audits of grant expenditures, distribution, and maintenance. •Recruit, train and prepare new leadership in emergency operations and disaster preparedness. •Utilize established social media platforms and other mass communication methods to assist the public during emergencies and disasters. FY 2020-21 BUDGET ACCOMPLISHMENTS •Planned, prepared, and coordinated responses to brushfires and forecasted rain events and their resulting mud/debris flow conditions and potential disasters in the City. •Development of an Emergency Management Coordinator position. •Implementation of (Everbridge) Azusa Police Department Alert System. •Continued involvement in California Emergency Services Association (CESA) that provides a network and development opportunities for emergency managers. •Provided EOC team training and development and continued compliance with federal, state, and local disaster planning mandates. 237 •Participated in, and began hosting meetings with Area D and the Los Angeles County Office of Emergency Management for disaster planning, training, and response. 238 1020320000 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6220 Training Schools 1,500 1,500 5,000 3,500 FEMA & OES Training 6230 Dues & Subsciptions 2,640 2,640 3,000 360 Increase in dues: Area D & SCESA 6235 Meetings & Conferences 1,500 1,500 6,000 4,500 CESA - Emerg. Svs Manager 6530 Office Supplies 200 200 500 300 Will need to supply for new employee 6539 Printing, Binding & Duplicating 100 100 500 400 Emergency Brochures to be printed 6563 Supplies/Special 700 700 1,700 1,000 Replace exp. Food & inc. refreshments 6835 Maint & Repair/Equipment 1,000 1,000 1,300 300 Siren Maint (Mt. Cove) maint. Increase EMERGENCY SERVICES DETAILED VARIANCE EXPLANATION 239 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE OPERATIONS 6220 Training Schools 692 - 1,500 1,500 5,000 3,500 6230 Dues & Subscriptions 2,488 2,488 2,640 2,640 3,000 360 6235 Meetings & Conferences - - 1,500 1,500 6,000 4,500 6493 Outside Services & Repairs - - 250 250 250 - 6530 Office Supplies - - 200 200 500 300 6539 Printing, Binding & Duplicating - - 100 - 500 400 6563 Supplies/Special 1,261 - 700 700 1,700 1,000 6569 Small Equipment - - 1,000 1,000 1,000 - 6835 Maint & Repair/Equipment 60 - 1,000 1,000 1,300 300 6915 Utilities/Telephone - - 300 150 300 - OPERATIONS SUBTOTAL 4,502 2,488 9,190 8,940 19,550 10,360 GENERAL FUND TOTAL:4,502 2,488 9,190 8,940 19,550 10,360 1020320000 EXPENDITURE DETAIL EMERGENCY SERVICES 240 CONTRACT SERVICES PROGRAM DESCRIPTION The Police Department contracts for several essential services: fire protection, parking enforcement, humane services, staffing/operation of the Type I City jail, and crossing guards. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •The Police Department remains responsible for overseeing operational issues for each contracted service. •Each contracted service is responsible for meeting the City’s goals in each specific area. All efforts are directed towards improving the quality of life for the community in an efficient and responsible manner. •In partnership with the County of Los Angeles Department of Animal Care and Control, the Police Department will continue offering three animal licensing clinics to better serve the community. Animal licensing clinics were temporarily suspended as a result of the COVID-19 pandemic. •The police department will work to explore options related to animal control services. •Train and prepare new personnel for the City jail and continue to pass all required inspections. FY 2020-21 ACCOMPLISHMENTS •InterCon parking enforcement services have improved quality of life for residents of Azusa. •InterCon services continue to exceed initial estimates on levels of enforcement and revenue generation. •Fire protection services continued to be provided by Los Angeles County Fire Department. •Jail services continued to be provided by the G4S Corporation and the jail continues to pass all required inspections. A new Jail Supervisor and personnel have been trained. •The City continued to contract crossing guards with All City Management Services (ACMS) and the Police Department is committed to ensure that ACMS provided professional and competent services. •The Police Department and Department of Animal Control suspended animal licensing clinics as a result of the COVID-19 pandemic. 241 1020333000/2920331000 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6401 Fire Department Services 5,874,032 5,874,032 6,424,309 550,277 Increase in Fire Prevention Services Contract from County of LA due COLA and benefits increase 6410 Humane Services 329,244 110,000 247,141 (82,103) Decrease in Contract 6493 Outside Services & Repairs 573,685 550,000 599,595 25,910 Increase due to added Helicopter Service 6497 Crossing Guard Contract Svcs 100,000 100,000 217,017 117,017 Increase in Contract CONTRACT SERVICES DETAILED VARIANCE EXPLANATION 242 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE OPERATIONS 1020333000 GENERAL FUND 6410 Humane Services 265,272 234,312 329,244 110,000 247,141 (82,103) 6493 Outside Services & Repairs 495,409 521,835 573,685 550,000 599,595 25,910 6497 Crossing Guard Contract Services 195,235 132,524 100,000 100,000 217,017 117,017 6498 Parking Enforcement Contract Services 133,609 131,537 168,488 160,000 168,488 - SUBTOTAL 1,089,525 1,020,207 1,171,417 920,000 1,232,241 60,824 2920331000 FIRE PROTECTION 6401 Fire Department Services 4,901,889 6,954,085 5,874,032 5,874,032 6,424,309 550,277 SUBTOTAL 4,901,889 6,954,085 5,874,032 5,874,032 6,424,309 550,277 OPERATIONS SUBTOTAL 5,991,414 7,974,292 7,045,449 6,794,032 7,656,550 611,101 SAFETY CONTRACT SERVICES TOTAL:5,991,414 7,974,292 7,045,449 6,794,032 7,656,550 611,101 PUBLIC SAFETY CONTRACT SERVICES EXPENDITURE DETAIL 102033000/2920331000 243 2820310041 REVISED YEAR END EST ADOPTED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6201 Uniform & Laundry 18,000 18,000 - (18,000)SWAT Helmets purchased in FY 20/21 6230 Dues & Subscriptions 500 500 700 200 Adding CAHN Dues 6235 Meetings & Conferences 14,500 14,500 20,000 5,500 Inc. 5 conferences (2 employees ea) 6493 Outside Services & Repairs 31,300 31,300 60,000 28,700 Add. Lexipol & increase DNA Testing 6563 Supplies/Special 58,500 58,500 71,181 12,681 Rifles, rifle supressors, K9 Equipment 6809 Rent/Facilities 500 500 2,200 1,700 Inc. SWAT Range & Live Fire House 6815 Maint & Repairs/Bldg 23,000 23,000 - (23,000)Patio Cover/side walls completed in FY 20/21 6835 Maint & Repairs/Equip 1,000 1,000 2,500 1,500 Main/Repair older SWAT equipment 6915 Utilities/Telephone 27,320 27,320 30,840 3,520 Absorbed cost from 042 to 041 Acct ASSET SEIZURE DETAILED VARIANCE EXPLANATION 244 2820310042 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6210 Employee Award 500 - - (500) No grant funding expected for FY2122 6493 Outside Services & Repairs 20,500 18,000 - (20,500) No grant funding expected for FY2122 6835 Maint & Repairs/Equip 500 - - (500) No grant funding expected for FY2122 6915 Utilities/Telephone 17,500 16,000 - (17,500) No grant funding expected for FY2122 ASSET SEIZURE DETAILED VARIANCE EXPLANATION 245 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE OPERATIONS 2820310041 PD ASSET SEIZURE/FED JUSTICE 041 6201 Uniforms and Laundry - - 18,000 18,000 - (18,000) 6210 Employee Awards 1,475 - - - - - 6220 Training Schools 1,612 3,570 8,400 6,000 8,400 - 6230 Dues and Subscriptions - - 500 300 700 200 6235 Meetings & Conferences 7,636 7,169 14,500 13,000 20,000 5,500 6350 Medical Services 788 1,913 10,000 10,000 10,000 - 6415 Computer Software Support - - 5,000 5,000 5,000 - 6493 Outside Services and Repairs 20,000 15,567 31,300 28,000 60,000 28,700 6504 Computer Software/License 23,929 26,039 37,710 37,710 37,710 - 6527 Supplies/Computer/Small Equip 26,241 1,561 10,000 10,000 10,000 - 6530 Office Supplies 100 - 500 500 500 - 6551 Fuel and Oil 612 - 5,500 1,500 5,500 - 6563 Supplies/Special 5,236 34,673 58,500 65,000 71,181 12,681 6569 Small Equipment 432 3,638 20,000 17,500 20,000 - 6570 Computer Peripherals - - 1,000 700 1,000 - 6809 Rent/Facilities 440 460 500 2,000 2,200 1,700 6815 Maint & Repairs/Bldg - - 23,000 23,000 - (23,000) 6823 Lease/Vehicle 4,371 4,678 5,000 5,000 5,000 - 6825 Maint & Repairs/Vehicles - 2,049 3,000 2,500 3,000 - 6835 Maintain & Repairs/Equipment - -1,000 500 2,500 1,500 6915 Utilities/Telephone 31,734 20,031 27,320 25,000 30,840 3,520 SUBTOTAL 124,607 121,348 280,730 271,210 293,531 12,801 2820310042 PD ASSET SEIZURE/COUNTY 042 6210 Employee Awards - - 500 - - (500) 6493 Outside Services & Repairs 10,707 13,609 20,500 18,000 - (20,500) 6835 Maintenance/Repair Equipment - - 500 - - (500) 6915 Utilities/Telephone 12,575 12,269 17,500 16,000 - (17,500) SUBTOTAL 23,281 25,877 39,000 34,000 - (39,000) OPERATIONS SUBTOTAL 147,888 147,226 319,730 305,210 293,531 (26,199) CAPITAL OUTLAY 2820310041 PD ASSET SEIZURE/FED JUSTICE 041 7135 Vehicles - 298,711 - - - - 7140 Equipment & Machinery - -- - 419,405 419,405 7142 Computer Equipment - -- - 123,169 123,169 SUBTOTAL - 298,711 - - 542,574 542,574 2820310042 PD ASSET SEIZURE/COUNTY 7142 Computer Equipment 2,597 - 2,600 - 2,597 (3) SUBTOTAL 2,597 - 2,600 - 2,597 (3) CAPITAL OUTLAY SUBTOTAL 2,597 298,711 2,600 - 545,171 542,571 ASSET SEIZURE FUND TOTAL: 150,485 445,937 322,330 305,210 838,702 516,372 ASSET SEIZURE EXPENDITURE DETAIL 282031004x 246 2620310000 REVISED YEAR END EST ADOPTED ACCT #DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6563 Supplies/Special 33,800 33,800 1,000 (32,800) Drone & Tangle Coil purchased FY 20/21 6835 Maint/Repair Equipment 16,580 16,580 - (16,580) Astro Systems Adv. Purchased FY 20/21 SLESA DETAILED VARIANCE EXPLANATION 247 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE OPERATIONS 6235 Meetings & Conferences - 1,748 4,500 2,000 4,500 - 6301 Legal Fees 5,025 6,700 19,000 19,000 19,000 6315 Accounting/Auditing Services - 15,000 20,000 20,000 20,000 6563 Supplies/Special 174 - 33,800 33,800 1,000 (32,800) 6823 Lease/Vehicle 11,081 13,877 11,800 11,300 11,800 6825 Maint & Repair / Vehicle - 47,699 20,000 20,000 20,000 - 6835 Maint & Repair/Equipment - - 16,580 16,580 - (16,580) OPERATIONS SUBTOTAL 16,280 92,045 140,680 137,680 91,300 (49,380) CAPITAL OUTLAY 7142 Computer Equipment - - - 419,405 419,405 CAPITAL OUTLAY SUBTOTAL - - - - 419,405 419,405 SLESA FUND TOTAL:16,280 92,045 140,680 137,680 510,705 370,025 2620310000 EXPENDITURE DETAIL SLESA 248 CITY OF AZUSA PUBLIC WORKS Parks OperaƟons Engineering GraffiƟ Abatement FaciliƟes Maintenance Roadway Maintenance Sewer Maintenance Measure A - Park Funds Measure W - Safe Clean Water Program Utility Mitigation FY 2021/22 Adopted Budget 249 PARK OPERATIONS PROGRAM DESCRIPTION The Parks Division is a division of the Public Works Department responsible for the overall maintenance of 87.37 acres of park land which includes 43.44 acres of turf area. Responsible for the supervision of 5.5 miles of center medians, as well as the maintenance of the City’s Urban Forest Program which features approximately 12,000 trees. The Division is also responsible for project management in all of the departments’ park improvements. FY 2021‐22 STRATEGIC GOALS AND OBJECTIVES •Upgrade playground equipment at Memorial Park and Veteran’s Freedom Park •Install new drinking fountain with bottle filler outside of Memorial Park Gym. •Replenish Engineered Wood Fiber in all Park playgrounds. •Obtain Tree City USA for the 19th year. •Successfully coordinate the celebration of 2022 Arbor Day. •Purchase and place additional trash receptacles at Zacatecas Park. •Work with Commission to develop prioritized projects list for Parks Improvement based on funding availability. •Pursue competitive grants from Prop 68 and Measure A funding to complete priority projects and to offset the General Fund. •Continue to pursue County funding for past Prop A projects for maintenance and service. FY 2020‐21 ACCOMPLISHMENTS •Successfully secure a three‐year contract for the City‐Wide Tree Maintenance Services. Memorial Park L.E.D. retrofit lighting project for basketball and handball courts. •Slauson Park L.E.D. retrofit lighting project for basketball and volleyball courts. •Northside Park L.E.D. retrofit lighting project for Tennis, basketball, and volleyball courts. •Replaced Co2 tank and upgrade all three metering controllers on all three pool at Slauson Aquatics Center. •Replaced 20 horsepower circulation motor to 300,000‐gallon swim pool at Aquatics Center. •Install (23) Redwood raised beds to Azusa Community Gardens. •Refinish colored surfacing on Basketball court at Sierra Madre Park. •Demo fountain and install new stamped colored concrete in Downtown Breezeway as a combined effort with Parks and Streets. •Removal of all invasive grasses on (9) center median islands north of Sierra Madre on Hwy 39. •Attained Tree City USA Designation for the18th consecutive year. •Successfully coordinated the virtual celebration of 2021 Arbor Day. •Installation of cement pad and trash receptacle at Sierra Madre Park. •Installation of cement pad and solar trash compactor with recycle bin at Memorial Park and the Azusa Bike Trail Head parking lot. 250 1025420000 REVISED YEAR END EST ADOPTED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6201 Uniforms & Laundry 9,815 9,815 10,000 185 Increase in Boot allowance 6220 Training Schools 1,000 1,200 1,500 500 More training due to COVID 6439 Outside Services & Repairs 632,789 632,789 680,500 47,711 Tree Maintenance Contract up for Renewal. Added $16K for promenade tree planting related to TI. 6530 Office Supplies 1,163 1,163 1,500 337 Increase in cost for supplies 6548 Plants & Trees 15,000 15,000 20,000 5,000 Replacing old landscaping and holiday planting 6560 Repair Parts 1,250 1,250 2,000 750 Increase in cost of parts 6566 Small Tools - 500 5,000 5,000 Replacing old and hand tools 6835 Maint & Repair/Equipment 10,000 9,500 8,000 (2,000) Less maintenance because of purchase of new mower 6901 Utilities/Water - 417 500 500 Not previously included PARK OPERATIONS DETAILED VARIANCE EXPLANATION 251 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE 1025420000 PERSONNEL 6003 Salaries/Regular 356,017 361,277 519,350 378,230 518,119 (1,231) 6006 Salaries/Temp & Part-Time 116,214 104,114 131,355 73,353 132,779 1,424 6012 Salaries/Comp-Time 5,784 983 - 795 - - 6015 Salaries/Vacation 23,731 21,827 - 19,542 - - 6024 Salaries/Sick Leave 20,566 16,560 - 44,843 - - 6027 Salaries/Bereavement - 305 - 756 - - 6033 Overtime Pay/Premium 9,061 9,738 - 9,718 - - 6045 Salaries/Education Pay - - 18,120 12,874 13,800 (4,320) 6047 Sal/Bonus - 18,374 - 3,993 - - 6048 Salaries/Language Pay 6,178 5,386 4,800 5,610 5,250 450 6063 Salaries/Jury Duty 249 - - - - - 6068 Allowances/Management 36 - - 412 - - 6069 Car Allowance - 187 360 228 360 - 6072 Salaries/Injury 29,494 14,926 - 12,804 - - 6075 Vacation Pay-Off 37,187 27,542 - 25,092 - - 6078 Sick Leave Pay-Off 1,091 1,167 - 5,823 - - 6101 PERS/Employee Contribution 32,959 30,021 39,790 31,199 36,245 (3,545) 6104 PERS Lump Sum 71,369 89,387 90,353 86,162 - (90,353) 6105 PERS/Employer Contribution 19,592 22,482 19,140 26,611 17,410 (1,730) 6107 APPLE/EMPLYR CON 538 357 3,890 413 - (3,890) 6109 PARS/Employer 8,423 7,901 7,995 21,273 17,840 9,845 6125 FICA/Employer Contrib/Med 6,430 5,779 11,605 6,432 11,640 35 6133 Retiree Health Premium Reimb 7,073 8,347 - 11,487 12,080 12,080 6140 Life Insurance Allocation 1,088 1,122 1,575 1,200 1,550 (25) 6155 Workers' Comp Allocation 22,811 22,382 25,905 22,808 26,560 655 6160 LTD Insurance Allocation 3,267 2,987 4,035 3,191 4,100 65 6165 Unemployment Allocation 559 565 805 548 800 (5) 6175 Benefits/Flex Plan 97,414 93,030 135,900 103,191 138,720 2,820 6180 Deferred Comp/Employer Paid 3,555 6,836 9,575 9,309 10,380 805 PERSONNEL SUBTOTAL 880,690 873,583 1,024,553 917,898 947,633 (76,920) 1025420000 OPERATIONS 6201 Uniforms & Laundry 6,888 9,161 9,815 9,815 10,000 185 6220 Training Schools - 1,138 1,000 1,200 1,500 500 6230 Dues & Subscriptions 145 403 350 350 350 - 6235 Meetings & Conferences 1,251 - 1,750 1,750 1,750 - 6240 Mileage Reimbursement - - 300 300 300 - 6253 Licenses/Certifications 174 - 120 120 120 - 6493 Outside Services & Repairs 429,625 361,976 632,789 632,789 680,500 47,711 6530 Office Supplies 959 244 1,163 1,163 1,500 337 6548 Plants & Trees 1,967 9,257 15,000 15,000 20,000 5,000 6551 Fuel and Oil 26,038 19,617 21,200 21,200 21,200 - 6554 Supplies/Custodial & Cleaning 12,300 17,711 15,000 15,000 15,000 - 6560 Repair Parts 1,420 1,225 1,250 1,250 2,000 750 6563 Supplies/Special 46,799 43,554 40,000 40,000 40,000 - 6566 Small Tools 96 27 - 500 5,000 5,000 6569 Small Equipment 1,401 2,866 3,000 3,000 3,000 - 6625 Program Expense - 250 - - - - 6805 Maintenance/Land Improvements 51,940 46,963 49,800 49,800 49,800 - 6825 Maint & Repair / Vehicle 4,648 5,660 5,000 5,000 5,000 - 6830 Rent/Equipment 150 150 500 500 500 - 6835 Maint & Repair/Equipment 10,334 8,289 10,000 9,500 8,000 (2,000) 6899 Repair & Maintenance - - 20,000 20,000 20,000 - 6901 Utilities/Water 2,422 566 - 417 500 500 6904 Utilities/Other 459,674 477,467 400,000 400,000 400,000 - 6915 Utilities/Telephone 5,622 5,221 4,000 4,000 4,000 - SUBTOTAL 1,064,991 1,011,743 1,232,037 1,232,654 1,290,020 57,983 1025420001 Recreation Street Expenses 6493 Program Expense 106,217 106,217 106,220 106,220 106,220 - SUBTOTAL 106,217 106,217 106,220 106,220 106,220 - 1225420000 Recreation Gas Tax 6493 Outside Services & Repairs - GAS TAX 59,926 58,758 59,000 59,000 59,000 - SUBTOTAL 59,926 58,758 59,000 59,000 59,000 - OPERATIONS SUBTOTAL 1,231,133 1,176,718 1,397,257 1,397,874 1,455,240 57,983 1025420000 EXPENDITURE DETAIL PARKS OPERATIONS 252 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE 1025420000 EXPENDITURE DETAIL PARKS OPERATIONS 1025420000 CAPITAL OUTLAY 7140 Equipment & Machinery 10,688 - 31,421 31,421 - (31,421) CAPITAL OUTLAY SUBTOTAL 10,688 - 31,421 31,421 - (31,421) PARKS OPERATIONS TOTAL: 2,122,511 2,050,301 2,453,231 2,347,193 2,402,873 (50,358) 253 ENGINEERING PROGRAM DESCRIPTION The Engineering Division provides the engineering, project management, inspection, and contract administration for street, sewer, storm drain, and traffic signal improvements. This division also performs permit administration and inspections for all activities within the public right‐of‐way. Furthermore, this division is responsible for the preparation of engineering studies and reports, legal descriptions, and other right‐of‐way documents and exhibits for the City Council, City Manager, and other City Departments. FY 2021‐22 STRATEGIC GOALS AND OBJECTIVES •Rehabilitate the pavement on Alosta Avenue between Citrus Avenue and Barranca Avenue. •Construct new sidewalk and ADA ramps through CDBG Program. •Construct raised medians on Arrow Hwy to improve traffic flow and improve overall motorist and pedestrian safety. •Complete Residential Resurfacing Project on south side of City. •Rehabilitate pavement on Foothill Boulevard from Alosta Ave. to Orange Ave and upgrade median landscaping. FY 2020‐21 ACCOMPLISHMENTS •Completed Traffic Management System project to coordinate traffic signal on all major corridors. •Installed new sidewalks and upgrade curb ramps east of Azusa High School as part of the City’s CDBG Sidewalk and ADA Improvements Project. •Rehabilitated pavement in City alleyways and Industrial streets. 254 1055651000 REVISED YEAR END EST PROPOSED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6399 Professional Services/Other 239,992 239,992 150,000 (89,992) Carryover from prior year was added to FY2021. Also increase of $50,000 in FY2021 due to increased construction inspection costs. 6563 Supplies/Special 6,500 6,500 7,500 1,000 Engineering moving to Suite 2B. Additional office supplies needed. 6601 Advertising Expense 3,780 6,000 4,000 220 Advertisements for construction projects 6840 Rent/Office Furn & Equipment 7,000 7,000 15,000 8,000 New Office will require new furniture and equipment. ENGINEERING DETAILED VARIANCE EXPLANATION 255 0355651000 REVISED YEAR END EST ADOPTED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6215 Tuition Reimbursement 21,200 - - (21,200) Lower expenditures in Measure R funds to offset gas tax deficit 6220 Training Schools 15,000 - - (15,000) Lower expenditures in Measure R funds to offset gas tax deficit 6530 Office Supplies 3,000 - - (3,000) Lower expenditures in Measure R funds to offset gas tax deficit 6566 Small Tools 49,800 - - (49,800) Lower expenditures in Measure R funds to offset gas tax deficit 6569 Small Equipment 5,000 - - (5,000) Lower expenditures in Measure R funds to offset gas tax deficit 6823 Lease/Vehicle 500 - - (500) Lower expenditures in Measure R funds to offset gas tax deficit 6825 Maint & Repair / Vehicle 10,000 - - (10,000) Lower expenditures in Measure R funds to offset gas tax deficit 6904 Utilities/Other 400,000 - - (400,000) Lower expenditures in Measure R funds to offset gas tax deficit ENGINEERING DETAILED VARIANCE EXPLANATION 256 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 0355651000 MEASURE R 6003 Salaries/Regular 68,999 64,773 131,355 75,419 87,855 (43,500) 6012 Salaries/Comp-Time 148 - - 391 - - 6015 Salaries/Vacation 1,702 892 - 2,210 - - 6024 Salaries/Sick Leave 1,832 968 - 1,149 - - 6033 Overtime Pay/Premium 1,914 647 - 1,457 - - 6045 Salaries/Education - - - - 2,400 2,400 6048 Salaries/Language Pay - - 18,120 7 150 (17,970) 6072 Salaries/Injuries 426 - - - - - 6075 Vacation Pay-Off 7,299 3,466 4,800 4,216 4,910 110 6078 Sick Leave Pay-Off - - - 110 - - 6101 PERS/Employee Contribution 5,139 4,684 - 5,732 6,125 6,125 6104 PERS Lump Sum 6,010 12,243 - 13,071 - - 6105 PERS/Employer Contribution 1,495 1,892 360 2,784 2,930 2,570 6125 FICA/Employer Contrib/Med 1,124 1,022 - 1,257 1,585 1,585 6140 Life Insurance Allocation 182 183 - 225 260 260 6155 Workers' Comp Allocation 2,974 2,719 - 3,318 3,615 3,615 6160 LTD Insurance Allocation 518 505 39,790 611 685 (39,105) 6165 Unemployment Allocation 71 61 90,353 75 110 (90,243) 6175 Benefits/Flex Plan 14,328 13,787 19,140 17,509 18,900 (240) 6180 Deferred Comp/Employer Paid 473 900 3,890 1,127 1,260 (2,630) SUBTOTAL 114,635 108,744 307,808 130,667 130,785 (177,023) 0455651000 MEASURE M 6003 Salaries/Regular - - 1,575 1,727 - (1,575) 6006 Salaries/Temp & Part-Time - - 25,905 - - 6012 Salaries/Comp-Time - - 4,035 - - (4,035) 6024 Salaries/Sick Leave - - 805 102 - (805) 6048 Sal/Language Pay - - 135,900 - - (135,900) 6101 PERS/Employee Contribution - - - 1 - - 6104 PERS Lump Sum - - 9,575 6,236 - (9,575) 6105 PERS/Employer Contribution - - - 189 - - 6125 FICA/Employer Contrib/Med - - - 30 - - 6133 Retiree Health Premium Reimb - - 9,815 - - (9,815) 6155 Workers' Comp Allocation - - 1,000 78 - (1,000) 6165 Unemployment Allocation - - 350 2 - (350) 6175 Benefits/Flex Plan - - 1,750 528 - (1,750) 6180 Deferred Comp/Employer Paid - - 300 41 - (300) SUBTOTAL - - 191,010 8,831 - (165,105) PERSONNEL SUBTOTAL 114,635 108,744 498,818 139,498 130,785 (342,128) OPERATIONS 0355000651 MEASURE R 6201 Uniforms & Laundry 4,826 4,835 - - - - 6215 Tuition Reimbursement 694 992 21,200 - - (21,200) 6220 Training Schools 3,705 1,548 15,000 - - (15,000) 6493 Outside Services & Repairs - GAS TAX 175,449 177,690 - - - - 6530 Office Supplies 1,072 1,209 3,000 - - (3,000) 6551 Fuel and Oil 17,028 13,615 - - - - 6560 Repair Parts 2,421 3,526 - - - - 6563 Supplies/Special 78,351 87,248 - - - - 6566 Small Tools 1,150 2,980 49,800 - - (49,800) 6569 Small Equipment 1,763 14,327 5,000 - - (5,000) 6823 Lease/Vehicle 16,832 12,595 500 - - (500) 6825 Maint & Repair / Vehicle 22,712 - 10,000 - - (10,000) 6835 Maint & Repair/Equipment 248 - -- - - 6904 Utilities/Other 67,045 - 400,000 - - (400,000) 0300000000 MEASURE R DEBT SERVICE 6610 Bond Administration 3,450 3,450 4,000 3,450 3,450 (550) 7001 Interest Expense 121,840 118,669 113,794 113,794 109,194 (4,600) 7002 Principal Payments 105,000 110,000 115,000 115,000 120,000 5,000 SUBTOTAL 623,587 553,083 798,544 232,244 232,644 (565,900) ENGINEERING EXPENDITURE DETAIL 257 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE ENGINEERING EXPENDITURE DETAIL 1055651000 GENERAL FUND 6201 Uniforms & Laundry 938 1,127 920 920 920 - 6220 Training Schools 793 3,279 2,000 2,000 2,000 - 6230 Dues & Subscriptions 1,131 1,136 1,000 1,000 1,000 - 6235 Meetings & Conferences 1,228 1,076 2,000 1,280 2,000 - 6240 Mileage Reimbursement 31 27 450 450 450 - 6399 Prof Svcs/Other 40,660 7,822 239,992 239,992 150,000 (89,992) 6493 Outside Services & Repairs - GAS TAX 19,002 5,074 13,500 13,500 13,500 - 6530 Office Supplies 3,678 1,328 2,500 2,500 2,500 - 6539 Printing, Binding & Duplicating 2,739 1,214 1,500 1,500 1,500 - 6551 Fuel and Oil 336 20 1,500 - 1,500 - 6563 Supplies/Special 3,863 2,907 6,500 6,500 7,500 1,000 6601 Advertising Expense 5,762 4,940 3,780 6,000 4,000 220 6625 Program Expense 500 - - - - - 6840 Rent/Office Furn & Equipment - - 7,000 7,000 15,000 8,000 6904 Utilities/Other 23,042 25,024 25,000 25,000 25,000 - 6905 Utilities/Electricity 2,872 1,407 3,500 3,500 3,500 - 6915 Utilities/Telephone 1,622 1,694 1,600 1,600 1,600 - 7150 Office Furniture & Equipment 403 - - - - - SUBTOTAL 108,599 58,075 312,742 312,742 231,970 (80,772) OPERATIONS SUBTOTAL 732,186 611,157 1,111,286 544,986 464,614 (646,672) ENGINEERING TOTAL: 846,820 719,901 1,610,104 684,484 595,399 (1,014,705) 258 GRAFFITI ABATEMENT PROGRAM DESCRIPTION The Graffiti Abatement Division responds to graffiti removal requests throughout the entire City. The scope of duty includes both public right‐of‐way as well as private property where visible and accessible from the public right‐of‐way. FY 2021‐22 STRATEGIC GOALS AND OBJECTIVES •Maintain an aesthetically pleasing environment and beautify the City through the prompt removal of graffiti. •Collaborate with various City departments, businesses, and property owners to develop strategies in minimizing graffiti vandalism throughout the City. FY 2020‐21 ACCOMPLISHMENTS •Removed over 2,000 graffiti incidents. •Improved coordination with Caltrans to address graffiti throughout 210 corridor. 259 1055664000 REVISED YEAR END EST ADOPTED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6201 Uniforms & Laundry 1,250 1,250 1,500 250 Increase in Boot allowance 6560 Repair Parts 200 200 500 300 Replacement parts price increases 6569 Small Equipment 200 200 1,700 1,500 Replacing small hand tools GRAFFITI DETAILED VARIANCE EXPLANATION 260 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 1055664000 GENERAL FUND 6003 Salaries/Full-Time 42,042 51,016 51,480 63,148 77,065 25,585 6006 Salaries/Temp & Part-Time 13,112 16,225 15,550 17,321 16,010 460 6012 Salaries/Comp-Time 949 1,542 - 2,215 - - 6015 Salaries/Vacation 763 412 - 569 - - 6024 Salaries/Sick Leave 1,023 2,594 - 3,290 - - 6045 Salaries/Education - - 2,438 2,742 2,460 22 6048 Salaries/Language Pay 1,724 1,646 811 1,389 1,375 564 6033 Overtime Pay/Premium 510 1,167 500 2,097 - (500) 6039 Standy/Premium 837 1,783 1,500 1,809 - (1,500) 6063 Salaries/Jury Duty 123 - - - - - 6072 Salaries/Injury 36 11 - - - - 6101 PERS/Employee Contribution 1,732 2,118 4,856 1,740 2,610 (2,246) 6104 PERS Lump Sum 7,447 9,619 11,143 10,626 - (11,143) 6105 PERS/Employer Contribution 4,058 5,302 2,412 7,688 5,425 3,013 6107 Apple Pay - - - - - 6109 PARS/Employer Contribution 432 814 3,020 638 865 (2,155) 6125 FICA/Employer Contrib/Med 896 1,256 1,260 1,522 1,755 495 6140 Life Insurance Allocation 86 124 160 135 230 70 6155 Workers' Comp Allocation 2,424 3,114 2,805 3,724 3,875 1,070 6160 LTD Insurance Allocation 262 341 400 396 600 200 6165 Unemployment Allocation 56 70 85 78 105 20 6175 Benefits/Flex Plan 8,419 16,736 18,288 20,176 23,688 5,400 6180 Deferred Comp/Employer Paid 577 1,278 1,219 1,535 1,785 566 SUBTOTAL 87,509 117,167 117,927 142,837 137,848 19,921 1255664000 GAS TAX 6003 Salaries/Full-Time 3,993 - - - - - 6006 Salaries/Temp & Part-Time - - - - - - 6012 Salaries/Comp-Time 117 - - - - - 6015 Salaries/Vacation - - - - - - 6024 Salaries/Sick Leave 129 - - - - - 6033 Overtime Pay/Premium 107 - - - - - 6039 Standy/Premium 150 - - - - - 6048 Salaries/Language Pay 92 - - - - - 6068 Allowance/Management - - - - - - 6072 Salaries/Injuries - - - - - - 6075 Vacation Pay-Off 6 - - - - - 6101 PERS/Employee Contribution 305 - - - - - 6105 PERS/Employer Contribution 88 - - - - - 6107 Apple Pay - - - - - - 6109 PARS/Employer Contribution 205 - - - - - 6125 FICA/Employer Contrib/Med 71 - - - - - 6140 Life Insurance Allocation 12 - - - - - 6155 Workers' Comp Allocation 180 - - - - - 6160 LTD Insurance Allocation 33 - - - - - 6165 Unemployment Allocation 4 - - - - - 6175 Benefits/Flex Plan 320 - - - - - 6180 Deferred Comp/Employer Paid 45 - - - - - SUBTOTAL 5,858 - - - - - PERSONNELSUBTOTAL 93,367 117,167 117,927 142,837 137,848 19,921 EXPENDITURE DETAIL GRAFFITI ABATEMENT 261 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE EXPENDITURE DETAIL GRAFFITI ABATEMENT OPERATIONS 1055664000 GENERAL FUND 6201 Uniforms & Laundry 832 1,081 1,250 1,250 1,500 250 6215 Tuition Reimbursement 173 361 200 200 200 - 6551 Fuel and Oil 3,109 2,580 3,250 3,250 3,250 - 6560 Repair Parts 70 66 200 200 500 300 6563 Supplies/Special 7,063 8,366 8,000 8,000 8,000 - 6566 Small Tools 92 - 500 500 500 - 6569 Small Equipment - - 200 200 1,700 1,500 6835 Maint & Repair/Equipment 446 536 500 500 500 - 6915 Utilities/Telephone 1,103 931 1,200 1,200 1,200 - SUBTOTAL 12,889 13,922 15,300 15,300 17,350 2,050 OPERATIONS SUBTOTAL 12,889 13,922 15,300 15,300 17,350 2,050 GRAFFITI TOTAL: 106,256 131,089 133,227 158,137 155,198 21,971 262 FACILITIES MAINTENANCE PROGRAM DESCRIPTION The Facilities Maintenance Division is responsible for the maintenance of 236,727 square feet of building space owned and operated by the City. This includes Police Headquarters, City Hall, Senior Center, Library, Auditorium, and other City facilities. FY 2021‐22 STRATEGIC GOALS AND OBJECTIVES •Continue to perform improvements recommended in the Facilities Condition Assessment. •Replacement of fire/life safety equipment in several facility buildings. •Perform analyses on existing equipment to determine proactive replacement schedule. •Upgrade doors at City Hall West Wing. •Upgrade Suite 2B at Light & Water Building. •Upgrade water fountains. •Begin remodel of Senior Center. FY 2020‐21 ACCOMPLISHMENTS •Upgraded HVAC system at Police Station. •Installed Cool Roof at Library. •Prepared Plexiglas safety screens at all City facilities. •Assisted with upgrade of City Hall West Wing remodel. 263 1055666000 REVISED YEAR END EST ADOPTED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6201 Uniforms & Laundry 520 520 600 80 Increase in Boot Allowance 6430 Custodial Services 119,660 119,660 120,000 340 Service contract increase 6493 Outside Services & Repairs 275,538 275,538 276,000 462 Service contract increase 6530 Office Supplies 500 500 1,000 500 miscellaneous office supplies 6554 Supplies/Custodial & Cleaning 18,000 18,000 20,000 2,000 Increase in cost of cleaning supplies 6560 Repair Parts 5,000 5,000 7,500 2,500 Increasd Cost in parts 6563 Supplies Special 41,300 41,300 45,000 3,700 Additional supplies for small projects. 6566 Small Tools 1,500 1,500 2,000 500 Replacing small hand tools FACILITIES MAINTENANCE DETAILED VARIANCE EXPLANATION 264 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 77,745 79,907 86,265 79,584 91,834 5,569 6012 Salaries/Comp-Time 3,363 1,587 - 1,892 46,869 46,869 6015 Salaries/Vacation 632 1,328 - 505 - - 6024 Salaries/Sick Leave 2,123 1,415 - 7,742 - - 6027 Salaries/Bereavement - 1,381 - -- - 6030 Overtime Pay/Regular - 24 - 101 - - 6033 Overtime Pay/Premium 2,595 359 - 659 - - 6039 Standby Pay/Premium 1,432 461 - 407 - - 6045 Salaries/Education - - 2,940 3,004 2,915 (25) 6048 Salaries/Language 137 49 90 316 230 140 6063 Salaries/Jury Duty 92 - - - - - 6068 Allowances/Management - - - 8 - - 6072 Salaries/Injury 772 535 - 10 - - 6075 Vacation Pay-Off 4,009 3,665 - 4,778 5,000 5,000 6078 Sick Leave Pay-Off 614 1,187 - 1,728 1,800 1,800 6101 PERS/Employee Contribution 5,818 5,830 6,225 5,782 6,210 (15) 6104 PERS Lump Sum 12,007 14,118 14,010 13,451 - (14,010) 6105 PERS/Employer Contribution 1,927 2,665 2,975 3,925 2,975 - 6109 PARS/Employer 3,769 3,853 4,075 3,788 3,885 (190) 6125 FICA/Employer Contrib/Med 1,618 1,669 1,590 1,752 2,300 710 6133 Retiree Health Premium Reimb 1,623 1,661 - 1,217 1,400 1,400 6140 Life Insurance Allocation 208 237 265 256 280 15 6155 Workers' Comp Allocation 3,497 3,653 3,570 3,777 5,500 1,930 6160 LTD Insurance Allocation 625 661 680 709 735 55 6165 Unemployment Allocation 98 102 90 107 160 70 6175 Benefits/Flex Plan 19,267 19,827 22,050 22,336 22,320 270 6180 Deferred Comp/Employer Paid 649 1,337 1,470 1,552 1,590 120 PERSONNEL SUBTOTAL 144,615 147,508 146,295 159,386 196,003 49,708 OPERATIONS 6201 Uniforms & Laundry 355 89 520 520 600 80 6215 Tuition Reimbusement 3,787 6,119 5,250 5,250 5,250 - 6220 Training Schools 49 - - - - - 6430 Custodial Services 112,466 115,888 119,660 119,660 120,000 340 6493 Outside Services & Repairs 391,364 225,022 275,538 275,538 276,000 462 6530 Office Supplies 319 202 500 500 1,000 500 6539 Printing, Binding & Duplicating 25 - - - - - 6554 Supplies/Custodial & Cleaning 17,896 16,839 18,000 18,000 20,000 2,000 6560 Repair Parts 2,971 508 5,000 5,000 7,500 2,500 6563 Supplies/Special 23,511 23,135 41,300 41,300 45,000 3,700 6566 Small Tools 1,413 1,512 1,500 1,500 2,000 500 6569 Small Equipment - - 1,000 1,000 1,000 - 6601 Advertising Expense 5,276 290 - - - - 6615 Safety & Security Services Exp - - 7,000 7,000 7,000 - 6825 Maint & Repairs/Vehicles 170 - - - - - 6830 Rent/Equipment - - 1,000 1,000 1,000 - 6904 Utilities/Other 113,496 108,698 125,000 125,000 125,000 - 6910 Utilities/Natural Gas 2,141 2,098 1,500 1,500 1,500 - 6915 Utilities/Telephone 1,315 1,445 1,600 1,600 1,600 - OPERATIONS SUBTOTAL 676,555 501,843 604,368 604,368 614,450 10,082 CAPITAL OUTLAY 7140 Equipment & Machinery 10,688 - - - - - CAPITAL OUTLAY SUBTOTAL 10,688 - - - - - GENERAL FUND TOTAL:831,858 649,351 750,663 763,754 810,453 59,790 FACILITIES MAINTENANCE EXPENDITURE DETAIL 1055666000 265 ROADWAY MAINTENANCE PROGRAM DESCRIPTION The Roadway Maintenance Division is responsible for the maintenance of 170 lineal miles of sidewalk, curb, and gutter and 92 linear miles of street network within the City of Azusa. Maintenance responsibilities include traffic signals, storm drains, and signing and striping. FY 2021‐22 STRATEGIC GOALS AND OBJECTIVES •Continue to refresh all faded painted curbs with a new coat of paint. •Continue to identify and repair areas within the public right‐of‐way that do not comply with the Americans with Disabilities Act (ADA) guidelines. •Implement a program to refresh all street striping, markings, and legends. •Continue to identify and replace streets signs that do not comply with the latest MUTCD retro‐reflectivity standards. Increase efforts of preventative maintenance to prolong lifespan of local streets. •To reduce significant costs associated with sidewalk replacement, implement a program to grind or repair uplifted sidewalks. FY 2020‐21 ACCOMPLISHMENTS •Removed and replaced over 1.5 miles of damaged sidewalk. •Replaced over 225 non‐compliant street signs with signs compliant with MUTCD retro‐ reflectivity standards. Upgraded striping on Foothill Blvd and Azusa Ave •Reconfiguration of northwest corner of Foothill and Azusa •Upgraded school crosswalks to high‐visibility crosswalks 266 1255661000 REVISED YEAR END EST ADOPTED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6201 Uniforms & Laundry 8,205 8,205 8,250 45 Increased Boot allowance 6220 Training Schools 2,000 2,000 4,000 2,000 More Training due to COVID 6235 Meetings & Conferences 750 750 1,000 250 More Training due to COVID 6253 Licenses/Certificates 220 220 250 30 6493 Outside Services & Repairs 183,830 183,830 195,000 11,170 Additional Maintenance for Speed Feedback Signs and Traffic Management Center 6530 Office Supplies 1,500 1,500 2,000 500 Increase cost in supplies 6551 Fuel and Oil 20,000 20,000 23,000 3,000 Increased Fuel costs 6560 Repair Parts 2,500 2,500 3,000 500 Increased cost in parts 6563 Supplies/Special 87,980 87,980 88,000 20 6566 Small Tools 4,000 4,000 5,000 1,000 Replacing small Hand Tools 6823 Lease/Vehicles 17,800 17,800 20,000 2,200 Additional Vehicles to be leased for street maintenance. Retiring outdated fleet. 6835 Maint & Repair/Equipment 2,300 2,300 3,500 1,200 Increased Parts and maintenance costs ROADWAY MAINTENANCE DETAILED VARIANCE EXPLANATION 267 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 510,540 473,400 604,555 518,451 669,685 65,130 6006 Salaries/Temp & Part-Time 17,296 17,904 20,515 21,054 21,215 700 6012 Salaries/Comp-Time 7,917 18,034 - 17,857 - - 6015 Salaries/Vacation 21,728 11,745 - 20,340 - - 6024 Salaries/Sick Leave 36,028 14,291 - 25,667 - - 6027 Salaries/Bereavement 590 2,400 - -- - 6030 Overtime Pay/Regular - 889 - 3,987 - - 6033 Overtime Pay/Premium 9,386 14,716 10,000 23,490 - (10,000) 6039 Standby Pay/Premium 16,706 19,480 18,000 17,490 - (18,000) 6045 Salaries/Education Pay - - 19,450 20,291 20,665 1,215 6048 Salaries/Language Pay 7,278 6,085 6,130 9,227 10,520 4,390 6063 Salaries/Jury Duty 705 - - - - - 6068 Allowances/Management - - - 396 - - 6069 Car Allowance 900 468 900 571 900 - 6072 Salaries/Injury 29,971 30,550 - 406 - - 6075 Vacation Pay-Off 15,296 18,744 15,000 15,653 16,000 1,000 6078 Sick Leave Pay-Off 41 270 500 6,569 500 - 6101 PERS/Employee Contribution 38,494 30,628 45,390 30,344 47,540 2,150 6104 PERS Lump Sum 88,149 81,377 103,048 98,268 - (103,048) 6105 PERS/Employer Contribution 23,445 25,989 21,820 35,351 22,845 1,025 6109 PARS/Employer 17,584 14,474 21,790 14,618 16,110 (5,680) 6125 FICA/Employer Contrib/Med 10,441 10,481 9,300 11,273 13,120 3,820 6133 Retiree Health Premium Reimb 11,290 18,736 - 10,478 11,000 11,000 6140 Life Insurance Allocation 1,442 1,446 1,830 1,578 2,040 210 6155 Workers' Comp Allocation 25,930 24,747 26,050 26,526 28,920 2,870 6160 LTD Insurance Allocation 4,476 4,037 4,695 4,383 5,200 505 6165 Unemployment Allocation 625 634 820 668 900 80 6175 Benefits/Flex Plan 128,251 134,891 175,960 152,163 181,380 5,420 6180 Deferred Comp/Employer Paid 6,404 9,918 11,825 10,961 13,660 1,835 PERSONNEL SUBTOTAL 1,030,912 986,333 1,117,578 1,098,061 1,082,200 (35,378) OPERATIONS 6201 Uniforms & Laundry - - 8,205 8,205 8,250 45 6220 Training Schools - - 2,000 2,000 4,000 2,000 6230 Dues & Subscriptions - - 400 400 400 - 6235 Meetings & Conferences - - 750 750 1,000 250 6253 Licenses/Certificates - - 220 220 250 30 6315 Accounting/Auditing Services 2,432 3,000 3,000 3,000 3,000 - 6493 Outside Services & Repairs 22,240 - 183,830 183,830 195,000 11,170 6530 Office Supplies - - 1,500 1,500 2,000 500 6539 Printing, Binding & Duplicating 25 - - - - - 6551 Fuel and Oil - - 20,000 20,000 23,000 3,000 6560 Repair Parts - - 2,500 2,500 3,000 500 6563 Supplies/Special 290 - 87,980 87,980 88,000 20 6566 Small Tools - - 4,000 4,000 5,000 1,000 6569 Small Equipment - - 6,500 6,500 6,500 - 6823 Lease/Vehicles - 1,198 17,800 17,800 20,000 2,200 6825 Maint & Repair / Vehicle - 23,609 22,000 22,000 22,000 - 6830 Rent/Equipment - -500 500 500 - 6835 Maint & Repair/Equipment - 2,495 2,300 2,300 3,500 1,200 6904 Utilities/Other - 68,016 69,910 69,910 69,910 - 6915 Utilities/Telephone 4,263 4,279 4,000 4,000 4,000 - OPERATIONS SUBTOTAL 29,250 102,598 437,395 437,395 459,310 21,915 1255661000 EXPENDITURE DETAIL ROADWAY MAINTENANCE 268 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE 1255661000 EXPENDITURE DETAIL ROADWAY MAINTENANCE CAPITAL OUTLAY 7140 Equipment & Machinery - - 42,595 42,595 200,000 157,405 7143 Office Furniture & Equipm 3,725 - - - - - CAPITAL OUTLAY SUBTOTAL 3,725 - 42,595 42,595 200,000 157,405 GAS TAX (ROADWAY MAINT) TOTAL:1,063,887 1,088,931 1,597,568 1,578,051 1,741,510 143,942 269 SEWER MAINTENANCE PROGRAM DESCRIPTION The Sewer Maintenance Division is responsible for the maintenance of over 60 miles of sewer main lines. FY 2021‐22 STRATEGIC GOALS AND OBJECTIVES •Continue to perform visual inspections of all sewer manholes. •Continue to video the entire sewer system to identify defects and capacity deficiencies. •Clean the entire sewer system network. •Develop plan to repair and replace older sewer system sections. FY 2020‐21 ACCOMPLISHMENTS •Provide monthly flushing of problematic areas and annual flushing of the remainder of main line pipe. 270 2125541000 REVISED YEAR END EST ADOPTED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6201 Uniforms & Laundry 3,500 3,500 4,500 1,000 Increase in Boot Allowance 6215 Tuition Reimbursement 5,000 5,000 8,100 3,100 Additional Staff Utilizing Online Education 6530 Office Supplies 500 500 1,000 500 Increase in cost for supplies 6551 Fuel and Oil 12,220 12,220 14,500 2,280 Increase in fuel price 6566 Small Tools 500 500 1,500 1,000 Replacing small hand tools 6569 Small Equipment 500 500 5,000 4,500 Equipment for Crack Sealing Streets SEWER MAINTENANCE DETAILED VARIANCE EXPLANATION 271 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 6003 Salaries/Regular 445,604 471,744 677,440 445,836 679,680 2,240 6012 Salaries/Comp-Time 9,423 4,378 - 5,025 - - 6015 Salaries/Vacation 12,831 8,531 - 5,774 - - 6024 Salaries/Sick Leave 23,987 10,855 - 23,971 - - 6027 Salaries/Bereavement 3,054 2,317 - - - - 6030 Overtime Pay/Regular - 291 - 942 - - 6033 Overtime Pay/Premium 3,512 5,524 - 9,900 - - 6039 Standby Pay/Premium 7,633 5,217 - 4,065 - - 6045 Salaries/Education Pay - 335 8,700 5,392 7,584 (1,116) 6048 Salaries/Language Pay 5,781 3,939 3,936 5,542 7,285 3,349 6063 Salaries/Jury Duty 3,255 729 - - - - 6068 Allowances/Management - - - 139 - - 6069 Allowances/Vehicle 1,800 935 1,800 1,141 1,800 - 6072 Salaries/Injury 1,574 778 - - - - 6075 Vacation Pay-Off 38,016 48,486 30,000 17,075 30,000 - 6078 Sick Leave Pay-Off 978 1,691 2,000 3,739 2,000 - 6091 Leave Liability Adjustments (14,502) 37,802 - - - - 6101 PERS/Employee Contribution 27,795 24,961 48,100 26,162 47,225 (875) 6104 PERS Lump Sum 79,367 90,066 109,089 104,029 - (109,089) 6105 PERS/Employer Contribution 123,579 209,465 23,050 24,871 22,660 (390) 6109 PARS/Employer Contribution 5,049 1,848 12,000 1,148 1,410 (10,590) 6125 FICA/Employer Contrib/Med 8,635 8,703 11,690 8,092 12,250 560 6140 Life Insurance Allocation 1,065 1,232 2,005 1,233 2,025 20 6155 Workers' Comp Allocation 20,620 21,098 27,670 20,109 27,855 185 6160 LTD Insurance Allocation 3,496 3,415 5,275 3,513 5,290 15 6165 Unemployment Allocation 496 542 840 491 845 5 6175 Benefits/Flex Plan 86,698 96,694 151,650 107,909 148,380 (3,270) 6180 Deferred Comp/Employer Paid 6,137 8,192 11,640 9,984 14,740 3,100 PERSONNEL SUBTOTAL 905,884 1,069,772 1,126,885 836,082 1,011,029 (115,856) OPERATIONS 6201 Uniforms & Laundry 3,658 5,950 3,500 3,500 4,500 1,000 6215 Tuition Reimbursement 1,797 5,075 5,000 5,000 8,100 3,100 6220 Training Schools 3,250 3,010 8,100 8,100 8,100 - 6230 Dues and Subscriptions 426 410 400 400 400 - 6235 Meetings & Conferences 460 - 2,500 2,500 2,500 - 6399 Professional Services/Oth 20,331 69,931 122,500 122,500 122,500 - 6423 Administrative Allocation 159,552 164,895 277,296 277,296 277,296 - 6493 Outside Services & Repairs 300,206 299,994 357,000 357,000 357,000 - 6499 Cont Svcs & Fees 83,513 - - - - - 6530 Office Supplies 1,050 482 500 500 1,000 500 6539 Printing, Binding & Duplicating 1,722 61 500 500 500 - 6551 Fuel and Oil 12,437 10,321 12,220 12,220 14,500 2,280 6560 Repair Parts 1,148 4,031 3,000 3,000 3,000 - 6563 Supplies/Special 4,964 7,447 7,500 7,500 7,500 - 6566 Small Tools 749 1,792 500 500 1,500 1,000 6569 Small Equipment 4,012 - 500 500 5,000 4,500 6601 Advertising Expense 448 - - - - - 6610 Bond Administration 2,500 2,500 2,500 2,500 2,500 - 6670 IT Allocation 47,064 47,345 48,297 39,013 39,455 (8,842) 6760 Insurance Allocation 52,405 55,809 67,432 67,432 65,774 (1,658) 6823 Lease/Vehicle 37,639 35,666 48,000 48,000 48,000 - 6825 Maint & Repair/Vehicle 8,793 6,457 12,500 12,500 12,500 - 6835 Maint & Repair/Equipment 162 1,044 1,000 1,000 1,000 - 6915 Utilities/Telephone 3,813 4,544 3,010 3,010 3,010 - 7001 Interest Expense 113,916 59,523 92,125 92,125 77,220 (14,905) 7005 Principal Payment 400,000 415,000 425,000 425,000 440,000 15,000 7010 Franchise Fee (2%) 62,818 66,229 63,280 63,279 63,279 (1) 7055 Uncollectible Accounts 8,582 4,926 9,000 9,000 9,000 - OPERATIONS SUBTOTAL 1,337,414 1,761,791 1,573,160 1,563,875 1,575,133 1,973 3455665000 EXPENDITURE DETAIL SEWER MAINTENANCE 272 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE 3455665000 EXPENDITURE DETAIL SEWER MAINTENANCE CAPITAL OUTLAY 7140 Machinery and Equipment - 158,529 682,636 - 50,000 (632,636) 7142 Computer Equipment 2,145 - - - - - 7143 Compuer Software 2,396 - - - - - CAPITAL OUTLAY SUBTOTAL 4,541 158,529 682,636 - 50,000 (632,636) TRANSFERS OUT 5950 Transfer Out 39,000 61,000 91,000 91,000 91,000 - TRANSFERS OUT SUBTOTAL 39,000 61,000 91,000 91,000 91,000 - SEWER FUND TOTAL: 2,286,839 3,051,092 3,473,681 2,490,956 2,727,162 (746,519) 273 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. # DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE CAPITAL OUTLAY 7140 Machinery and Equipment - 387,423 - - (387,423) CAPITAL OUTLAY SUBTOTAL - - 387,423 - - (387,423) MEASURE A FUND TOTAL:- - 387,423 - - (387,423) MEASURE A-PARK FUNDS EXPENDITURE DETAIL 5380000420 274 MEASURE W PROGRAM DESCRIPTION The Measure W parcel tax ballot measure is the Safe, Clean Water Program that was approved by voters on November 6, 2018. The purpose of measure W is to improve/protect water quality, capture rain/storm water to increase safe drinking water supplies, protect public health and marine life by reducing pollution, trash, and toxins/plastics entering the LA County waterways/bays/beaches. The Engineering Division is responsible for the City’s stormwater compliance program and will be using Measure W funds to complete this task. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES •Continue annual catch basin cleaning program. •Continue street sweeping program to reduce the amount of contaminants entering local water ways. •Install full trash capture devices in City maintained catch basins. •Perform commercial/industrial stormwater compliance inspections as directed by LA County MS4 Permit. •Identify future City and regional projects. •Submit Annual Report to State Water Board. FY 2020-21 ACCOMPLISHMENTS •Completed annual cleaning of all City maintained catch basins. 275 205566XXXX REVISED YEAR END EST ADOPTED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6399 Professional Services 40,000 - - (40,000)New Funding programed but not used in FY2021 6493 Outside Services and Repairs - - 2,000 2,000 Self Performing Catch Basin Cleaning 6530 Office Supplies - - 500 500 Self Performing Catch Basin Cleaning 6551 Fuel and Oil - - 1,000 1,000 Self Performing Catch Basin Cleaning 6560 Repair Parts - - 2,000 2,000 Self Performing Catch Basin Cleaning 6563 Supplies/Special - - 1,000 1,000 Self Performing Catch Basin Cleaning 6566 Small Tools - - 500 500 Self Performing Catch Basin Cleaning 6569 Small Equipment - - 1,000 1,000 Self Performing Catch Basin Cleaning 6840 Rent/Office Furniture & Equip - - 500 500 Self Performing Catch Basin Cleaning DETAILED VARIANCE EXPLANATION MEASURE W-SAFE CLEAN WATER PROGRAM 276 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE PERSONNEL 2055668002 Infrastructure Project & Plan-Prog2 6003 Salaries/Regular - - 20,000 - - (20,000) Subtotal - - 20,000 - - (20,000) 2055668003 Water Runn off Prog 3 6003 Salaries/Regular - - 30,000 - 28,055 (1,945) 6101 PERS/Employee Contribution - - - - 1,895 1,895 6104 PERS Lump Sum - - - - - - 6105 PERS/Employer Contribution - - - - 905 905 6109 PARS/Employer Contribution - - - - 3,225 3,225 6125 FICA/Employer Contrib/Med - - - - 470 470 6140 Life Insurance Allocation - - - - 80 80 6155 Workers' Comp Allocation - - - - 1,120 1,120 6160 LTD Insurance Allocation - - - - 220 220 6165 Unemployment Allocation - - - - 35 35 6175 Benefits/Flex Plan - - - - 4,500 4,500 6180 Deferred Comp/Employer Paid - - - - 750 750 Subtotal - - 30,000 - 41,255 11,255 2055668004 Runoff Monitoring & Rpt-Prog4 6003 Salaries/Regular - - 40,000 - - (40,000) Subtotal - - 40,000 - - (40,000) 2055668005 Water Quality-Prog5 6003 Salaries/Regular - - 25,000 - 35,735 10,735 6048 Salaries/Language Pay - - - - 450 450 6101 PERS/Employee Contribution - - - - 2,450 2,450 6105 PERS/Employer Contribution - - - - 1,180 1,180 6125 FICA/Employer Contrib/Med - - - - 655 655 6140 Life Insurance Allocation - - - - 105 105 6155 Workers' Comp Allocation - - - - 1,450 1,450 6160 LTD Insurance Allocation - - - - 280 280 6165 Unemployment Allocation - - - - 50 50 6175 Benefits/Flex Plan - - - - 9,000 9,000 6180 Deferred Comp/Employer Paid - - - - 960 960 Subtotal - - 25,000 - 52,315 27,315 2055668007 Community Outreach-Prog7 6003 Salaries/Regular - - 5,000 - - (5,000) Subtotal - - 5,000 - - (5,000) PERSONNEL SUBTOTAL - - 120,000 - 93,570 (26,430) MEASURE W-SAFE CLEAN WATER PROGRAM EXPENDITURE DETAIL ALL FUND 20 277 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE MEASURE W-SAFE CLEAN WATER PROGRAM EXPENDITURE DETAIL ALL FUND 20 OPERATIONS 2055668001 Catch Basin Cleaning-Prog1 6399 Professional Services - - 40,000 - - (40,000) 6493 Outside Services and Repairs - - - - 2,000 2,000 6530 Office Supplies - - - - 500 500 6551 Fuel and Oil - - - - 1,000 1,000 6560 Repair Parts - - - - 2,000 2,000 6563 Supplies/Special - - - - 1,000 1,000 6566 Small Tools - - - - 500 500 6569 Small Equipment - - - - 1,000 1,000 6840 Rent/Office Furniture & Equipment - - - - 500 500 Subtotal - - 40,000 - 8,500 (31,500) 2055668002 Infrastructure Project & Plan-Prog2 6399 Professional Services/Other - - 30,000 30,000 30,000 - Subtotal - - 30,000 30,000 30,000 - 2055668003 Water Runn off Prog 3 6399 Professional Services/Other - - 65,000 65,000 65,000 - Subtotal - - 65,000 65,000 65,000 - 2055668004 Runoff Monitoring & Rpt-Prog4 6399 Professoinal Services - - 130,000 130,000 130,000 - Subtotal - - 130,000 130,000 130,000 - 2055668005 Water Quality-Prog5 6399 Professoinal Services - - 25,000 25,000 25,000 - Subtotal - - 25,000 25,000 25,000 - 2055668006 Membership Fee GWMA-Prog6 6230 Dues & Subscriptions - - 2,000 2,000 2,000 - Subtotal - - 2,000 2,000 2,000 - 2055668008 Measure W-Unassigned SCW 6399 Professional Services - - 94,108 94,108 94,108 - Subtotal - - 94,108 94,108 94,108 - OPERATIONS SUBTOTAL - - 386,108 346,108 354,608 (31,500) MEASURE W TOTAL:- - 506,108 346,108 448,178 (57,930) 278 1355000661 REVISED YEAR END EST ADOPTED ACCT # DESCRIPTION 20-21 20-21 21-22 VARIANCE EXPLANATION OPERATIONS 6399 Professional Services/Other 50,000 - - (50,000)No projects programmed for FY2122 UTILITY MITIGATION DETAILED VARIANCE EXPLANATION 279 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE OPERATIONS Utility Mitigation 6399 Professional Services/Other 1,558 - 50,000 - - (50,000) SUBTOTAL 1,558 - 50,000 - - (50,000) CAPITAL OUTLAY 7135 Vehicles - - - 100,000 100,000 7140 Machinery and Equipment - - - 100,000 100,000 7143 Compuer Software - - - - - CAPITAL OUTLAY SUBTOTAL - - - - 200,000 200,000 OPERATIONS SUBTOTAL 1,558 - 50,000 - 200,000 150,000 UTILITY MITIGATION FUND TOTAL:1,558 - 50,000 - 200,000 150,000 UTILITY MITIGATION EXPENDITURE DETAIL 1355000661 280 CITY OF AZUSA SUCCESSOR AGENCY Successor Agency of the Redevelopment Agency FY 2021/22 Adopted Budget 281 SUCCESOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA PROGRAM DESCRIPTION On June 29, 2011, the Governor signed ABx1 26 (the Redevelopment Agency Dissolution Bill) into law. As a result, effective February 1, 2012, all redevelopment agencies (RDAs) were dissolved, and successor agencies, as defined by the law, were required to be appointed to oversee the distribution of tax proceeds that would have been paid to the RDAs. As provided for under the new law, each former redevelopment agency is to be governed by a "Successor Agency" and an "Oversight Board". AB 1484 is a budget trailer bill that made changes to the dissolution process implemented by ABx1 26. It became effective on June 27, 2012. AB 1484 made several substantive and technical amendments to ABx1 26. The primary role of the Successor Agency is to dispose of the former RDA’s assets or properties expeditiously and in a manner aimed at maximizing values, pay all debts and fulfill all obligations of the former RDA, and to wind down redevelopment affairs. To accomplish its responsibilities, the Successor Agency will manage redevelopment projects currently underway; make payments identified on the Recognized Obligation Payment Schedules (ROPS) and dispose of redevelopment assets and properties as directed by the Oversight Board. The Oversight Board is an appointed body consisting of seven appointed members, as provided by AB x1 26. A separate agency manages the former RDA's housing assets. On July 1, 2018 the 1st Supervisorial District Consolidated Oversight Board was established to review and approve the Successor Agency’s ROPS in January of each year for the next fiscal year. The ROPS must be approved by the 1st Supervisorial District Consolidated Oversight Board and then submitted to the Los Angeles County Auditor-Controller and the State Department of Finance for final approval. FY 2021-22 STRATEGIC GOALS AND OBJECTIVES To wind down the affairs of the former RDA of the City by: •Disposing of former RDA’s assets at maximized values; and •Administering the debt repayment of the former RDA. FY 2020-21 ACCOMPLISHMENTS •Completed timely presentation of fiscal year 2019-20 ROPS schedule 282 ACTUAL ACTUAL REVISED YEAR END EST ADOPTED Acct. #DESCRIPTION 18-19 19-20 20-21 20-21 21-22 VARIANCE OPERATIONS 7030 Depreciation Expense 129,152 129,152 129,152 129,152 129,152 - OPERATIONS SUBTOTAL 129,152 129,152 129,152 129,152 129,152 - 8710110000 ADMIN-SA 6315 Accounting/Auditing Services - - 10,000 - - (10,000) 6493 Outside Services & Repairs 20,694 14,898 21,412 15,900 16,100 (5,312) 6815 Maint & Repairs/Bldgs 1,330 - 1,500 - - (1,500) 6915 Utilities/Telephone 151 - -- - - 7045 Other Agency Contributions 184,298 306,034 190,000 216,000 210,000 20,000 OPERATIONS SUBTOTAL 206,473 320,932 222,912 231,900 226,100 3,188 8710125000 CBD-SA 6301 Legal Fees 11,573 7,250 30,000 5,000 5,000 (25,000) 7001 Interest Expense 100,990 101,105 101,000 101,000 101,200 200 7040 Contributions to Other Agencies - - 863,590 - - (863,590) SUBTOTAL 112,563 108,355 994,590 106,000 106,200 (888,390) 8710125283 Enterprise 7040 Contributions to Other Agencies 351,615 353,331 - - - - SUBTOTAL 351,615 353,331 - - - - 8710125290 Reader Board Loan 6905 Utility-Electric 5,106 4,660 5,106 4,800 4,800 (306) 6915 Utilities/Telephone 1,781 2,004 1,931 2,100 2,100 169 SUBTOTAL 6,887 6,664 7,037 6,900 6,900 (137) 8710165626 TAB08B HSNG-SA 6610 Bond Administration 2,900 - - - - - SUBTOTAL 2,900 - - - - - 8710165628 2014A 6610 Bond Administration 4,650 6,050 4,500 4,500 5,100 600 7001 Interest Expense 281,463 263,467 239,550 222,700 199,000 (40,550) 7005 Principal Payments - 780,000 820,000 820,000 855,000 35,000 SUBTOTAL 286,113 1,049,517 1,064,050 1,047,200 1,059,100 (4,950) 8710165630 2015A 6610 Bond Administration 3,100 1,250 3,200 3,100 3,100 (100) 7001 Interest Expense 535,337 593,100 593,100 593,100 593,100 - SUBTOTAL 538,437 594,350 596,300 596,200 596,200 (100) 8710165632 2015B 6610 Bond Administration 1,250 1,250 1,750 3,100 3,100 1,350 7001 Interest Expense 636,755 709,071 704,000 700,000 694,100 (9,900) 7005 Principal Payments - 330,000 330,000 330,000 350,000 20,000 SUBTOTAL 638,005 1,040,321 1,035,750 1,033,100 1,047,200 11,450 8710165634 2017A 6610 Bond Administration 3,350 4,125 3,400 3,350 3,350 (50) 7001 Interest Expense 109,419 88,286 75,620 70,000 53,750 (21,870) 7005 Principal Payments - 675,000 690,000 690,000 715,000 25,000 7040 Contributions to Other Agencies 7,519 - - - - - SUBTOTAL 120,287 767,411 769,020 763,350 772,100 3,080 8710165636 2017B - - - 6610 Bond Administration 2,700 1,075 2,800 3,000 3,000 200 7001 Interest Expense 88,830 83,413 80,225 78,000 69,500 (10,725) 7005 Principal Payments - 205,000 210,000 210,000 220,000 10,000 7040 Contributions to Other Agencies 6,916 - - - - - SUBTOTAL 98,446 289,488 293,025 291,000 292,500 (525) SUCCESSOR AGENCY FUNDS TOTAL: 2,490,878 4,659,523 5,111,836 4,204,802 4,235,452 (876,384) SUCCESSOR AGENCY EXPENDITURE DETAIL ALL FUND 87 283 CITY OF AZUSA CAPITAL OUTLAY Capital Outlay FY 2021/22 Adopted Budget 284 CS Sewer AQMD SLESA Utility Mitigation AS Gas Tax 50% GF, 50% L&W IT PC replacement ongoing, to provide reliable technology 24,255$ 12,128$ 12,128$ 12,128$ 24,255$ 33.3% GF, 33.3% L&W, 33.3% Asset Si IT Lariac 7,791 2,597 2,597 2,597 5,194 7,791 50% GF, 50% L&W IT Cloud Backup and Disaster Recovery 165,375 82,688 82,688 82,688 165,375 Information Technology Total 197,421$ 97,412$ 97,412$ -$ -$ -$ 2,597$ -$ 100,009$ 197,421$ 100% AQMD Comm Resources Ford E-Transit Electric Cargo Van 49,613$ -$ 49,613$ 49,613$ 49,613$ 100% AQMD Comm Resources Emotors Transit Van 66,150 - 66,150 - 66,150 66,150 General Fund Comm Resources Hotshot Vehicle 99,225 99,225 - - 99,225 Community Resources Total 214,988$ 99,225$ -$ -$ 115,763$ -$ -$ -$ 115,763$ 214,988$ 100% Utility Mitigation Public Works Crack Sealer with Air Compressor 100,000$ -$ 100,000$ 100,000$ 100,000$ 100% General Fund (GF) - Park Maint Public Works 2 John Deer Gators ($15,000.62 each)30,001 30,001 - 30,001 66.67% Utility Mitigation, 33.33% Sewer Public Works New Paint Truck 150,000 - 50,000 100,000 150,000 150,000 Public Works Total 280,001$ 30,001$ -$ 50,000$ -$ -$ 200,000$ -$ -$ 250,000$ 280,001$ GF Equipment Replacement Fund Public Safety 4 New 2020 Ford Police Interceptor Utilities ($38,116.66 each). Vehicle conversions for 4 New 2020 Ford Police Interceptor Utilities ($17,171.73 each). Graphics for 4 New 2020 Ford Police Interceptor Utilities ($768.01 each) 224,026$ 224,026$ -$ 224,026$ General Fund Public Safety 2 Motorola Mobile Radios ($6,535.69 each) 13,071 13,071 - 13,071 General Fund Public Safety Message Board 33,946 33,946 - 33,946 General Fund Public Safety Message Board 2 15,981 15,981 - 15,981 General Fund Public Safety Access System-Lobby 16,538 16,538 - 16,538 General Fund Public Safety UV-Vis-IR Camera 36,714 36,714 - 36,714 SLESA Public Safety New Storage Lockers to replace the old ones 121,275 - 121,275 121,275 121,275 General Fund Public Safety Motorola MCC 7500 IP Dispatch Console 148,292 148,292 - 148,292 SLESA Public Safety Security Cameras 100,000 - 100,000 100,000 100,000 General Fund Public Safety Furniture for the entire building 50,000 50,000 - 50,000 SLESA Public Safety Body Cameras - Numerous 198,130 - 198,130 198,130 198,130 General Fund Public Safety - IT 30 MDC Accessories ($2,222.19 each)66,666 66,666 - 66,666 Asset Seizure Asset Seizure Panasonic FZ-55 MDC 123,169 - 123,169 123,169 123,169 Public Safety Total 1,147,807$ 605,233$ -$ -$ -$ 419,405$ 123,169$ -$ 542,574$ 1,147,807$ GRAND TOTAL 1,840,217$ 831,872$ 97,412$ 50,000$ 115,763$ 419,405$ 200,000$ 125,766$ -$ 1,008,345$ 1,840,217$ INFORMATION TECHNOLOGY COMMUNITY RESOURCES PUBLIC WORKS PUBLIC SAFETY CAPITAL OUTLAY - SUMMARY Fiscal Year 2021-22 Adopted Fund Division Description Budget Request Amount General Fund Funding Other Funding Sources Total Other Funding Grand Total 285 Department/Division:Information Technology TYPE New Item X Replacement Item X Scheduled Replacement Expand Service Present Item Obsolote New Operation Replace Worn Out Item X Improve Procedures, Records, etc. Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25%Installation/Other Costs Total Cost per Unit ++= x = Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 FU N D I N G FUNDING SOURCE Funding can be shared with LW 50/50 RE P L A C E D I T E M S Item Euqip/Asset #Make Age AN T I C I P A T E D C O S T COST PER UNIT Purchase Price 1,100.00$ 112.75$ ON-GOING COSTS NONE 1,212.75$ TOTAL COST Number of Units Cost per Unit Total Cost 20 1,212.75$ 24,255.00$ -$ CAPITAL OUTLAY REQUEST RE Q U E S T I T E M D E T A I L S REQUEST DESCRIPTION PC replacement ongoing, to provide reliable technology PURPOSE OF REQUEST Estimated Life of item (in years):5 286 Department/Division:Information Technology TYPE New Item X Replacement Item X Scheduled Replacement X Expand Service Present Item Obsolote New Operation Replace Worn Out Item X Improve Procedures, Records, etc. Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25%Installation/Other Costs Total Cost per Unit ++= x = Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 CAPITAL OUTLAY REQUEST RE Q U E S T I T E M D E T A I L S REQUEST DESCRIPTION Update of the existing digital imagery for the city wide GIS data. The update provides more recent additional data and benefits. LARIAC program allows us to pay for the imagery over a 3 year period. Total PURPOSE OF REQUEST Estimated Life of item (in years):3 AN T I C I P A T E D C O S T COST PER UNIT Purchase Price 7,791.00$ -$ ON-GOING COSTS 3 payments of $7,791 7,791.00$ TOTAL COST Number of Units Cost per Unit Total Cost 1 7,791.00$ 7,791.00$ -$ FU N D I N G FUNDING SOURCE Can be split 50/50 with GF and LW RE P L A C E D I T E M S Item Euqip/Asset #Make Age 287 Department/Division:Information Technology TYPE X New Item Replacement Item Scheduled Replacement X Expand Service Present Item Obsolote New Operation Replace Worn Out Item X Improve Procedures, Records, etc. Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25%Installation/Other Costs Total Cost per Unit ++= x = Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 CAPITAL OUTLAY REQUEST RE Q U E S T I T E M D E T A I L S REQUEST DESCRIPTION Cloud Back up and Disisater Receovery for Finanace and Utility Billing Systems PURPOSE OF REQUEST Estimated Life of item (in years):7 AN T I C I P A T E D C O S T COST PER UNIT Purchase Price 150,000.00$ 15,375.00$ ON-GOING COSTS On going maintenenace TBD, 165,375.00$ TOTAL COST Number of Units Cost per Unit Total Cost 1 165,375.00$ 165,375.00$ -$ FU N D I N G FUNDING SOURCE Funding can be shared with LW 50/50 RE P L A C E D I T E M S Item Euqip/Asset #Make Age 288 Department/Division:Community Resources TYPE X New Item Replacement Item Scheduled Replacement X Expand Service Present Item Obsolote New Operation Replace Worn Out Item Improve Procedures, Records, etc. Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25%Installation/Other Costs Total Cost per Unit ++= x = Ongoing routine maintenance costs estimated to be $500-$600 per year. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 CAPITAL OUTLAY REQUEST RE Q U E S T I T E M D E T A I L S REQUEST DESCRIPTION Ford E-Transit Electric Cargo Van to transport equipment to wellness seminars, etc. PURPOSE OF REQUEST Estimated Life of item (in years):10 AN T I C I P A T E D C O S T COST PER UNIT Purchase Price 45,000.00$ 4,612.50$ ON-GOING COSTS 49,612.50$ TOTAL COST Number of Units Cost per Unit Total Cost 1 49,612.50$ 49,612.50$ -$ FU N D I N G FUNDING SOURCE AQMD Fund 27 RE P L A C E D I T E M S Item Euqip/Asset #Make Age 289 Department/Division:Community Resources TYPE X New Item Replacement Item Scheduled Replacement X Expand Service Present Item Obsolote New Operation Replace Worn Out Item Improve Procedures, Records, etc. Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25%Installation/Other Costs Total Cost per Unit ++= x = Ongoing routine maintenance costs estimated to be $500-$600 per year. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 CAPITAL OUTLAY REQUEST RE Q U E S T I T E M D E T A I L S REQUEST DESCRIPTION Lightning eMotors Transit Van to transport residents of all ages to miscellaneous wellness related appointments. PURPOSE OF REQUEST Estimated Life of item (in years):10 AN T I C I P A T E D C O S T COST PER UNIT Purchase Price 60,000.00$ 6,150.00$ ON-GOING COSTS 66,150.00$ TOTAL COST Number of Units Cost per Unit Total Cost 1 66,150.00$ 66,150.00$ -$ FU N D I N G FUNDING SOURCE AQMD Fund 27 RE P L A C E D I T E M S Item Euqip/Asset #Make Age 290 Department/Division:Community Resources/Senior Programs TYPE X New Item Replacement Item Scheduled Replacement Expand Service Present Item Obsolote New Operation Replace Worn Out Item X Improve Procedures, Records, etc. Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25%Installation/Other Costs Total Cost per Unit ++= x = Ongoing routine maintenance costs estimated to be $500-$600 per year. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 CAPITAL OUTLAY REQUEST RE Q U E S T I T E M D E T A I L S REQUEST DESCRIPTION HotShot vehicle for delivery of senior meals PURPOSE OF REQUEST Estimated Life of item (in years):10 AN T I C I P A T E D C O S T COST PER UNIT Purchase Price 90,000.00$ 9,225.00$ ON-GOING COSTS 99,225.00$ TOTAL COST Number of Units Cost per Unit Total Cost 1 99,225.00$ 99,225.00$ -$ FU N D I N G FUNDING SOURCE General Funds RE P L A C E D I T E M S Item Euqip/Asset #Make Age 291 Department/Division:Public Works ‐ Street Division TYPE X New Item Replacement Item Scheduled Replacement Expand Service Present Item Obsolote New Operation Replace Worn Out Item Improve Procedures, Records, etc. Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25% Installation/Other Costs Total Cost per Unit ++ = x = Indicate any on‐going costs associated with item(s): maintenance, warranties, training, etc. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 FU N D I N G FUNDING SOURCE Fund 13 ‐ Utility Mitigation Funds RE P L A C E D IT E M S Item Euqip/Asset #Make Age AN T I C I P A T E D CO S T COST PER UNIT Purchase Price 90,702.95$ 9,297.05$ ON‐GOING COSTS Minimum maintenance and parts which are included in the street maintenance budget. Minimal training which is provided with the purchase. Sealant material cost will be offset by not having to purchase as much asphalt for pothole repairs. 100,000.00$ TOTAL COST Number of Units Cost per Unit Total Cost 1 100,000.00$ 100,000.00$ ‐$ CAPITAL OUTLAY REQUEST RE Q U E S T IT E M DE T A I L S REQUEST DESCRIPTION Crack sealer with Air Compressor attachment. This machine heats a rubber sealant that is applicated to cracks in asphalt pavement. This prevents water from seeping underneath the roadway to prevent erosion of the subgrade which an lead to potholes. The air compressor allows staff to clean out the cracks prior to placing the sealant without the need of an additional crew towing a seperate air compressor. PURPOSE OF REQUEST Estimated Life of item (in years): 292 Department/Division:Public Works - Park Maintenance TYPE X New Item Replacement Item Scheduled Replacement Expand Service Present Item Obsolote New Operation X Replace Worn Out Item Improve Procedures, Records, etc. Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25%Installation/Other Costs Total Cost per Unit ++= x = Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 FU N D I N G FUNDING SOURCE Park Maintenance - General Fund RE P L A C E D I T E M S Item Euqip/Asset #Make Age Gator John Deere 16 Years Gator John Deere 16 Years AN T I C I P A T E D C O S T COST PER UNIT Purchase Price 13,606.00$ 1,394.62$ ON-GOING COSTS General Maintenance, tires, gas which is already included in maintenance budget. 15,000.62$ TOTAL COST Number of Units Cost per Unit Total Cost 2 15,000.62$ 30,001.23$ -$ CAPITAL OUTLAY REQUEST RE Q U E S T I T E M D E T A I L S REQUEST DESCRIPTION 2 Each John Deere Gators - For baseball field maintenance and homerun fence configuration. Older Gators that are being replaced do not have enough power to drag new homerun fence and require constant maintenance. PURPOSE OF REQUEST Estimated Life of item (in years):15 years 293 Department/Division:Public Works ‐ Streets and Sewer Divisions TYPE X New Item Replacement Item X Scheduled Replacement Expand Service Present Item Obsolote New Operation Replace Worn Out Item Improve Procedures, Records, etc. Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25% Installation/Other Costs Total Cost per Unit ++ = x = Indicate any on‐going costs associated with item(s): maintenance, warranties, training, etc. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 CAPITAL OUTLAY REQUEST RE Q U E S T IT E M DE T A I L S REQUEST DESCRIPTION New paint truck for traffic striping and pavement legends. Truck is configured to our street painting needs. Old truck is outdated and requires constant maintenance. PURPOSE OF REQUEST Estimated Life of item (in years): AN T I C I P A T E D CO S T COST PER UNIT Purchase Price 136,054.42$ 13,945.58$ ON‐GOING COSTS Traffic Painting supplies which are included in annual budget, standard maintenance which would be less than current truck, Insurance. 150,000.00$ TOTAL COST Number of Units Cost per Unit Total Cost 1 150,000.00$ 150,000.00$ ‐$ FU N D I N G FUNDING SOURCE $100,000 Utility Mitigation (Fund 13), $50,000 Sewer (Fund 34) RE P L A C E D IT E M S Item Euqip/Asset #Make Age Paint Truck Chevy 20 years 294 Department/Division:Police Department TYPE X New Item Replacement Item Scheduled Replacement Expand Service Present Item Obsolote New Operation X Replace Worn Out Item Improve Procedures, Records, etc. Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25%Installation/Other Costs Total Cost per Unit ++= x = Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 P-12 2015 Police Utility 1FM5K8AR8FGA15806 Ford 6 P-16 2016 Police Utility 1FM5K8AR1GGB81263 Ford 5 FU N D I N G FUNDING SOURCE RE P L A C E D I T E M S Item Euqip/Asset #Make Age P-6 2016 Police Utility 1FM5K8AR7HGB40914 Ford 5 P-7 2016 Police Utility 1FM5K8AR3GGB81264 Ford 5 AN T I C I P A T E D C O S T COST PER UNIT Purchase Price 34,565.00$ 3,542.91$ ON-GOING COSTS 38,116.66$ TOTAL COST Number of Units Cost per Unit Total Cost 4 38,116.66$ 152,466.65$ 8.75$ CAPITAL OUTLAY REQUEST RE Q U E S T I T E M D E T A I L S REQUEST DESCRIPTION 4 New 2021 Ford Police Utility Interceptors PURPOSE OF REQUEST Estimated Life of item (in years):3 295 Department/Division:Police Deparment TYPE X New Item Replacement Item X Scheduled Replacement Expand Service Present Item Obsolote New Operation Replace Worn Out Item Improve Procedures, Records, etc. Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25%Installation/Other Costs Total Cost per Unit ++= x = Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 FU N D I N G FUNDING SOURCE RE P L A C E D I T E M S Item Euqip/Asset #Make Age AN T I C I P A T E D C O S T COST PER UNIT Purchase Price 12,627.42$ 1,294.31$ ON-GOING COSTS V 17,121.73$ TOTAL COST Number of Units Cost per Unit Total Cost 4 17,121.73$ 68,486.92$ 3,200.00$ RE Q U E S T I T E M D E T A I L S REQUEST DESCRIPTION Vehicle Conversions for 4 New 2021 Ford Police Utility Interceptor PURPOSE OF REQUEST Estimated Life of item (in years):3 296 Department/Division:Police Department TYPE X New Item Replacement Item X Scheduled Replacement Expand Service Present Item Obsolote New Operation Replace Worn Out Item Improve Procedures, Records, etc. Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25%Installation/Other Costs Total Cost per Unit ++= = Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 FU N D I N G FUNDING SOURCE RE P L A C E D I T E M S Item Euqip/Asset #Make Age AN T I C I P A T E D C O S T COST PER UNIT Purchase Price 519.74$ 53.27$ ON-GOING COSTS 768.01$ TOTAL COST Number of Units Cost per Unit Total Cost 4 768.01$ 3,072.05$ 195.00$ CAPITAL OUTLAY REQUEST RE Q U E S T I T E M D E T A I L S REQUEST DESCRIPTION Graphics for 4 New 2021 Ford Police Utility Interceptors PURPOSE OF REQUEST Estimated Life of item (in years): 297 Department/Division:Police Department TYPE New Item X Replacement Item Scheduled Replacement Expand Service Present Item Obsolote New Operation X Replace Worn Out Item Improve Procedures, Records, etc. Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25%Installation/Other Costs Total Cost per Unit ++= x = Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 FU N D I N G FUNDING SOURCE RE P L A C E D I T E M S Item Euqip/Asset #Make Age Mobile Radio Motorola 10 AN T I C I P A T E D C O S T COST PER UNIT Purchase Price 5,928.07$ 607.63$ ON-GOING COSTS Replace Damaged radios, non repairable 6,535.70$ TOTAL COST Number of Units Cost per Unit Total Cost 2 6,535.70$ 13,071.39$ -$ CAPITAL OUTLAY REQUEST RE Q U E S T I T E M D E T A I L S REQUEST DESCRIPTION Motorola Mobile Radio APX6500 for Police Units PURPOSE OF REQUEST Estimated Life of item (in years): 298 Department/Division:Police Department/Traffic TYPE New Item Replacement Item Scheduled Replacement Expand Service Present Item Obsolote New Operation X Replace Worn Out Item Improve Procedures, Records, etc. Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25%Installation/Other Costs Total Cost per Unit ++= x = Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 FU N D I N G FUNDING SOURCE RE P L A C E D I T E M S Item Euqip/Asset #Make Age Old Message Board AN T I C I P A T E D C O S T COST PER UNIT Purchase Price 30,790.00$ 3,155.98$ ON-GOING COSTS $1,000.00 per year 33,945.98$ TOTAL COST Number of Units Cost per Unit Total Cost 1 33,945.98$ 33,945.98$ -$ CAPITAL OUTLAY REQUEST RE Q U E S T I T E M D E T A I L S REQUEST DESCRIPTION Message board PURPOSE OF REQUEST Estimated Life of item (in years):5 299 Department/Division:Police Department/ Traffic TYPE New Item Replacement Item Scheduled Replacement Expand Service Present Item Obsolote New Operation X Replace Worn Out Item Improve Procedures, Records, etc. Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25%Installation/Other Costs Total Cost per Unit ++= x = Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 FU N D I N G FUNDING SOURCE RE P L A C E D I T E M S Item Euqip/Asset #Make Age Old Message Board AN T I C I P A T E D C O S T COST PER UNIT Purchase Price 14,495.00$ 1,485.74$ ON-GOING COSTS $1,000 per year 15,980.74$ TOTAL COST Number of Units Cost per Unit Total Cost 1 15,980.74$ 15,980.74$ -$ CAPITAL OUTLAY REQUEST RE Q U E S T I T E M D E T A I L S REQUEST DESCRIPTION Message Board PURPOSE OF REQUEST Estimated Life of item (in years): 300 Department/Division:Police Department Main Lobby/ Records TYPE New Item X Replacement Item Scheduled Replacement Expand Service X Present Item Obsolote New Operation X Replace Worn Out Item X Improve Procedures, Records, etc. Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25%Installation/Other Costs Total Cost per Unit ++= x = Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 FU N D I N G FUNDING SOURCE RE P L A C E D I T E M S Item Euqip/Asset #Make Age Door access control panel N/A 22 years AN T I C I P A T E D C O S T COST PER UNIT Purchase Price 15,000.00$ 1,537.50$ ON-GOING COSTS N/A 16,537.50$ TOTAL COST Number of Units Cost per Unit Total Cost 1 16,537.50$ 16,537.50$ -$ CAPITAL OUTLAY REQUEST RE Q U E S T I T E M D E T A I L S REQUEST DESCRIPTION Repalcement of the lobby door access system to allow the records and dispatch departments to control door access remotely PURPOSE OF REQUEST Estimated Life of item (in years):20+ years 301 Department/Division:Polic Department / Property and Evidence Division TYPE New Item X Replacement Item Scheduled Replacement X Expand Service X Present Item Obsolote New Operation Replace Worn Out Item X Improve Procedures, Records, etc. X Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25%Installation/Other Costs Total Cost per Unit ++= x = Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 FU N D I N G FUNDING SOURCE RE P L A C E D I T E M S Item Euqip/Asset #Make Age Crime-Lite 2 Foster & Freeman 8-9 years AN T I C I P A T E D C O S T COST PER UNIT Purchase Price 33,301.02$ 3,413.35$ ON-GOING COSTS 36,714.37$ TOTAL COST Number of Units Cost per Unit Total Cost 1 36,714.37$ 36,714.37$ -$ CAPITAL OUTLAY REQUEST RE Q U E S T I T E M D E T A I L S REQUEST DESCRIPTION Full Spectrum UV-Vis-IR Camera to detect body fluids, reveal blood stains, and visualize fingermarks PURPOSE OF REQUEST Estimated Life of item (in years): 302 Department/Division:Police Department / Property and Evidence Division TYPE New Item X Replacement Item Scheduled Replacement X Expand Service X Present Item Obsolote New Operation X Replace Worn Out Item X Improve Procedures, Records, etc. X Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25%Installation/Other Costs Total Cost per Unit ++= x = Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 FU N D I N G FUNDING SOURCE RE P L A C E D I T E M S Item Euqip/Asset #Make Age Temporary Storage Lockers N/A 22 years AN T I C I P A T E D C O S T COST PER UNIT Purchase Price 110,000.00$ 11,275.00$ ON-GOING COSTS N/A 121,275.00$ TOTAL COST Number of Units Cost per Unit Total Cost 1 121,275.00$ 121,275.00$ -$ CAPITAL OUTLAY REQUEST RE Q U E S T I T E M D E T A I L S REQUEST DESCRIPTION Repalce the temporary storage lockers within the property and evidence storage processing room. The current lockers are 22 years old and are no in line with features that are now industry standard and are showing signs of wear. PURPOSE OF REQUEST Estimated Life of item (in years):22 years 303 Department/Division:Police Department / Dispatch TYPE New Item X Replacement Item Scheduled Replacement X Expand Service X Present Item Obsolote New Operation X Replace Worn Out Item X Improve Procedures, Records, etc. Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25%Installation/Other Costs Total Cost per Unit ++= x = Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 FU N D I N G FUNDING SOURCE RE P L A C E D I T E M S Item Euqip/Asset #Make Age Consollette Back Up Radio Motorola 6 years Dispatch radio Console Orbacom 20+ years AN T I C I P A T E D C O S T COST PER UNIT Purchase Price 134,000.00$ 13,735.00$ ON-GOING COSTS $3,000. annual maintenance - possibly lower when combined with other current 3 consoles 148,292.00$ TOTAL COST Number of Units Cost per Unit Total Cost 1 148,292.00$ 148,292.00$ 557.00$ CAPITAL OUTLAY REQUEST RE Q U E S T I T E M D E T A I L S REQUEST DESCRIPTION Replace the Motorola Consollette at Dispatch Position #4 with a full Motorola MCC 7500 IP Dispatch Console. The back up consollete is run with through Orbacom which is obsolete and portions are non-functional PURPOSE OF REQUEST Estimated Life of item (in years): 304 Department/Division:Police Department TYPE New Item X Replacement Item Scheduled Replacement Expand Service Present Item Obsolote New Operation X Replace Worn Out Item Improve Procedures, Records, etc. Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25%Installation/Other Costs Total Cost per Unit ++= x = Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 FU N D I N G FUNDING SOURCE RE P L A C E D I T E M S Item Euqip/Asset #Make Age AN T I C I P A T E D C O S T COST PER UNIT Purchase Price -$ ON-GOING COSTS -$ TOTAL COST Number of Units Cost per Unit Total Cost 1 100,000.00$ 100,000.00$ -$ CAPITAL OUTLAY REQUEST RE Q U E S T I T E M D E T A I L S REQUEST DESCRIPTION Exterior/Interior Security cameras for station and interview rooms PURPOSE OF REQUEST Estimated Life of item (in years):10 Years 305 Department/Division:Police Department TYPE New Item X Replacement Item Scheduled Replacement Expand Service Present Item Obsolote New Operation X Replace Worn Out Item Improve Procedures, Records, etc. Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25%Installation/Other Costs Total Cost per Unit ++= x = Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 FU N D I N G FUNDING SOURCE RE P L A C E D I T E M S Item Euqip/Asset #Make Age Furniture 21 years AN T I C I P A T E D C O S T COST PER UNIT Purchase Price -$ ON-GOING COSTS Furniture is obsolete and unable to find replacement parts. Damaged furniture that is not repairable, broken locks and file cabinets. -$ TOTAL COST Number of Units Cost per Unit Total Cost 1 50,000.00$ 50,000.00$ -$ CAPITAL OUTLAY REQUEST RE Q U E S T I T E M D E T A I L S REQUEST DESCRIPTION Repalce worn out furniture for entire building PURPOSE OF REQUEST Estimated Life of item (in years):10 306 Department/Division:Police Department TYPE X New Item Replacement Item Scheduled Replacement Expand Service Present Item Obsolote X New Operation Replace Worn Out Item Improve Procedures, Records, etc. Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25%Installation/Other Costs Total Cost per Unit ++= x = Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 FU N D I N G FUNDING SOURCE RE P L A C E D I T E M S Item Euqip/Asset #Make Age AN T I C I P A T E D C O S T COST PER UNIT Purchase Price -$ ON-GOING COSTS Annual re-curring cost $139,072.05 for 4 years - Total duration 5 year contract Totalling $754,418.53 (65 Body Cameras) -$ TOTAL COST Number of Units Cost per Unit Total Cost 1 198,130.33$ 198,130.33$ -$ CAPITAL OUTLAY REQUEST RE Q U E S T I T E M D E T A I L S REQUEST DESCRIPTION Body Cameras PURPOSE OF REQUEST Estimated Life of item (in years):5 307 Department/Division:Police Department / IT TYPE X New Item Replacement Item X Scheduled Replacement Expand Service Present Item Obsolote New Operation Replace Worn Out Item Improve Procedures, Records, etc. Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25%Installation/Other Costs Total Cost per Unit ++= x = Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 FU N D I N G FUNDING SOURCE RE P L A C E D I T E M S Item Euqip/Asset #Make Age AN T I C I P A T E D C O S T COST PER UNIT Purchase Price 2,010.00$ 206.03$ ON-GOING COSTS 2,222.20$ TOTAL COST Number of Units Cost per Unit Total Cost 30 2,222.20$ 66,665.85$ 6.17$ CAPITAL OUTLAY REQUEST RE Q U E S T I T E M D E T A I L S REQUEST DESCRIPTION MDC Accessories PURPOSE OF REQUEST Estimated Life of item (in years): 308 Department/Division:Police Department/Asset Seizure TYPE New Item Replacement Item Scheduled Replacement Expand Service Present Item Obsolote New Operation X Replace Worn Out Item Improve Procedures, Records, etc. Reduce Personnel Time Other: USEFUL LIFE Tax at 10.25%Installation/Other Costs Total Cost per Unit ++= x = Indicate any on-going costs associated with item(s): maintenance, warranties, training, etc. Indicate Account Number(s) *Complete section if item is a replacement. Add additional pages if needed. 1 2 3 4 FU N D I N G FUNDING SOURCE RE P L A C E D I T E M S Item Euqip/Asset #Make Age AN T I C I P A T E D C O S T COST PER UNIT Purchase Price 2,960.00$ 303.40$ ON-GOING COSTS 3,519.11$ TOTAL COST Number of Units Cost per Unit Total Cost 35 3,519.11$ 123,168.85$ 255.71$ CAPITAL OUTLAY REQUEST RE Q U E S T I T E M D E T A I L S REQUEST DESCRIPTION Panasonic FZ-55 MDC PURPOSE OF REQUEST Estimated Life of item (in years): 309 CITY OF AZUSA FY 2021/22 Adopted Budget 310 Five Year Capital Improvement Program (CIP) Budget Summary FY 2021-2022 Thru 2025-2026 FUNDED PROJECTS FY 2021-22 FUNDING SOURCE L&W CS3 CIS Upgrade NEW $ 1,500,000 $ -$ 1,500,000 $ -$ 750,000 $ 750,000 $ -$ - L&W Advanced Metering Infrastructure (AMI)72118B/ 73018B 18,786,881 18,786,881 - - - - - - L&W Building Security Improvements 72119A/73019A 200,000 200,000 - - - - - - L&W Building Energy Efficiency Improvements New 260,000 260,000 - - - - - - L&W Water Main and Large Meter Replacements 72115A 3,771,678 1,771,678 2,000,000 -500,000 500,000 500,000 500,000 L&W Lower 715 Zone Main Replacement NEW 3,000,000 -3,000,000 - - - 3,000,000 - L&W W-356 North Reservoir Rehabilitation 72119B 1,759,430 1,759,430 - - - - - - L&W W-277 Cypress Transmission Replacement 72116B 3,194,925 3,194,925 - - - - - - L&W Well Rehabilitation Program-Well 8 NEW 300,000 - 300,000 300,000 - - - - 300,000 L&W Well Rehabilitation Program-Well 4 NEW 500,000 - 500,000 -500,000 - - - L&W Well Rehabilitation Program-Well 3 NEW 500,000 - 500,000 - - 500,000 - - L&W Well Rehabilitation Program-Well 11 NEW 500,000 - 500,000 - - 500,000 - - L&W Well Rehabilitation Program-Well 10 NEW 300,000 - 300,000 - - - - 300,000 L&W W-354 Triangle Flow Control Structure 72120B 650,000 650,000 - - - - - - L&W South Reservoir Design & Build 72119D 6,050,000 50,000 6,000,000 -3,000,000 3,000,000 - - L&W W-265B 590 Transmission Replacement 72120C 6,000,000 3,000,000 3,000,000 -3,000,000 - - - L&W Security Improvements 72120D 100,000 100,000 - - - - - - L&W Gladstone Yard Asphalt Repaving NEW 360,000 - 360,000 - - 360,000 - - L&W Sierra Madre Reservoir Design & Build NEW 3,200,000 -3,200,000 -200,000 - - 3,000,000 L&W Tank Mixer For 1023 Reservoir 72120E 149,701 149,701 - - - - - - L&W Membrane Filter Replacements NEW 550,000 - 550,000 - - - 275,000 275,000 L&W SCADA Installation at Pressure Reducing Stations 72121E 150,000 150,000 - - - - - - L&W Electric Line Replacements & Extensions 73017A 1,300,000 1,000,000 300,000 100,000 100,000 100,000 - - 100,000 L&W Kirkwall Substation Facility Improvements 73017B 854,702 854,702 - - - - - - L&W Azusa Substation Facility Improvements 73019B 989,252 989,252 - - - - - - L&W Electric Pole Replacements NEW 1,000,000 -1,000,000 200,000 200,000 200,000 200,000 200,000 200,000 L&W Municipal Facilities LED Light Replacement 73919A 1,300,000 400,000 900,000 300,000 300,000 300,000 - - 300,000 L&W Electric Vehicle Charging Infrastructure NEW 200,000 - 200,000 200,000 - - - - 200,000 L&W Solar Shade Structure NEW 100,000 - 100,000 100,000 - - - - 100,000 ECD Tenant Improvements for The Promenade 62519A 270,000 240,000 30,000 30,000 - - - - 30,000 PD Building Exterior Painting 31020A 95,267 48,950 46,317 46,317 - - - - 46,317 PD Building Interior Paintint 31020C 59,938 10,000 49,938 49,938 - - - - 49,938 PD Records Security Barrier NEW 51,090 - 51,090 51,090 - - - - 51,090 PD Fire Alarm Control Panel NEW 45,000 - 45,000 45,000 - - - - 45,000 PD Administaration Carpet NEW 18,523 - 18,523 18,523 - - - - 18,523 PD Traffic and Lt. Offices Carpet NEW 10,500 - 10,500 10,500 - - - - 10,500 PW Alosta Avenue Street Improvements 66116A/66116B 1,124,545 684,545 440,000 440,000 - - - - 40,000 40,000 360,000 PW Foothill Boulevard Pavement Rehabilitation 66218A 1,229,299 119,299 1,110,000 1,110,000 - - - - 1,110,000 PW Arrow Highway Street Improvements 66218B 1,623,740 1,078,629 545,111 545,111 - - - - 545,111 PW Traffic Management System 66117C/66117I/66117J/66121C/66118C8,329,686 8,329,686 - - - - - - PW Citywide Sidewalk Improvements NEW 115,000 - 115,000 115,000 - - - - 115,000 PW Parking Lots Pavement Resurfacing 66619B 175,000 - 175,000 175,000 - - - - 100,000 75,000 PW New Playground Equipment (MPK) with Shade Cover 42021A 220,146 220,146 - - - - - - PW New Playground Equipment (VPK) with Shade Cover 42021B 167,277 167,277 - - - - - - PW Picnic Shelter at Edward's Park NEW 20,000 - 20,000 20,000 - - - - 20,000 PW Bus Stop Improvements 66619C 860,545 20,545 840,000 840,000 - - - - 800,000 40,000 PW Gladstone Street Pavement Rehabilitation 66619D 830,000 40,000 790,000 -790,000 - - - PW Industrial Roads Pavement Rehabilitation 66120A 1,300,000 1,300,000 - - - - - - PW Azusa Avenue Pavement Rehabilitation 66113B/66120B/661 1,184,711 1,184,711 - - - - - - PW Alley Pavement Rehabilitation 66120C 170,000 170,000 - - - - - - PW New Drinking Fountains NEW 60,000 - 60,000 60,000 - - - - 60,000 PW Wrought Iron Fencing at Pioneer Park 42020A 30,000 30,000 - - - - - - PW Residential Resurfacing Project 66121A 820,000 820,000 - - - - - - PW CDBG Sidewalk Improvements 602093 137,577 137,577 - - - - - - PW Downtown Improvements NEW 300,000 - 300,000 300,000 - - - - 300,000 AD City Hall (North) Upgrade NEW 150,000 - 150,000 150,000 - - - - 150,000 TOTAL CIP 76,924,413$ 47,917,934$ 29,006,479$ 5,206,479$ 9,340,000$ 6,210,000$ 3,975,000$ 4,275,000$ 901,368$ 40,000$ 360,000$ 800,000$ 1,110,000$ 20,000$ 200,000$ 400,000$ 545,111$ 115,000$ 300,000$ 300,000$ 40,000$ 75,000$ -$ UNFUNDED PROJECTS FY 2021-22 FUNDING SOURCE CR Senior Center Modernization NEW $ 2,000,000 $ -$ 2,000,000 $ 2,000,000 $ -$-$-$ - 2,000,000 PW Restroom Remodel (VPK)NEW 80,000 - 80,000 80,000 - - - - 80,000 PW ADA Restroom (GPK North)NEW 250,000 - 250,000 -250,000 - - - PW ADA Restroom (GPK South)NEW 250,000 - 250,000 -250,000 - - - PW ADA Restroom (NPK North)NEW 250,000 - 250,000 - - 250,000 - - PW ADA Restroom (NPK South)NEW 250,000 - 250,000 - - 250,000 - - PW New Playground Equipment (PPK) with Shade Cover NEW 200,000 - 200,000 -200,000 - - - PW Fabric Shade Shelter to existing Park System and Pool NEW 385,000 - 385,000 - - - 385,000 - PW Parking Lot Resurfacing (NRC)NEW 123,000 - 123,000 -123,000 - - - PW NRC/MPK Security Measures NEW 20,000 - 20,000 20,000 - - - - 20,000 PW MPK Lobby & Meeting Rooms Remodel NEW 6,545 - 6,545 6,545 - - - - 6,545 PW Dog Park NEW 700,000 - 700,000 -100,000 600,000 - - PW NRC/MPK Roof Repair NEW 20,000 - 20,000 20,000 - - - - 20,000 PW Woman's Club Roof & Repairs NEW 70,000 - 70,000 70,000 - - - - 70,000 PW Library Interior and Exterior Paint NEW 200,000 - 200,000 200,000 - - - - 200,000 TOTAL CIP 4,804,545$ -$ 4,804,545$ 2,396,545$ 923,000$ 1,100,000$ 385,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 2,396,545$ Prop A Fund 15 Prop C Fund 17 FY 2025-26 Adopted Budget TOTAL ESTIMATED PROJECT COSTSPROJECT(S) # FY 2021-22 Adopted Budget FY 2022-23 Adopted Budget FY 2023-24 Adopted Budget FY 2024-25 Adopted BudgetDept UnfundedWater Fund 32 Electric Fund 33 AB 939 Fund 39 Measure M Fund 4Project Title Quimby Fund 19 Budget Appropriation This Fiscal Year through 5th Year Highway Safety Improvement Program 28 Utility Mitigation Fund 13 Public Benefits Fund 24 General (Equip Rplmnt) Fund 10/46 PW Endow Fund 49 TDA Funds Grant 28 Dept Project Title PROJECT(S) # TOTAL ESTIMATED PROJECT COSTS FY 2020-21 Budget and Prior Year(s) Actuals Budget Appropriation This Fiscal Year through 5th Year Unfunded Prop C Fund 17 Quimby Fund 19 TDA Funds Grant 28 Water Fund 32 Electric Fund 33 Climate Balancing Fund 23 FY 2020-21 Budget and Prior Year(s) Actuals FY 2021-22 Adopted Budget FY 2022-23 Adopted Budget FY 2023-24 Adopted Budget FY 2024-25 Adopted Budget AB 939 Fund 39 PW Endow Fund 49 Highway Safety Improvement Program 28 FY 2025-26 Adopted Budget General (Equip Rplmnt) Fund 10/46 Measure M Fund 4 Utility Mitigation Fund 13 Prop A Fund 15 Climate Balancing Fund 23 Public Benefits Fund 24 311 FY 2022 - FY 2026 Capital Improvement Program (CIP) Budget 5-Year Project Request Light & Water 32/33 Cons Svcs NEW -$ -$ 750,000$ 750,000$ -$ -$ -$ 1,500,000$ 32/33 Cons Svcs 72118B/ 73018B Balance 18,786,881 - - - - - - 18,786,881 32/33 Admin 72119A/73019A Balance 200,000 - - - - - - 200,000 24 Admin New Balance 260,000 - - - - - - 260,000 Total Consumer Services -$ 19,246,881$ -$ 750,000$ 750,000$ -$ -$ -$ 20,746,881$ 32 Water 72115A Balance 1,771,678$ -$ 500,000$ 500,000$ 500,000$ 500,000$ -$ 3,771,678$ 32 Water NEW - - - - 3,000,000 - - 3,000,000 32 Water 72119B Balance 1,759,430 - - - - - - 1,759,430 32 Water 72116B Balance 3,194,925 - - - - - - 3,194,925 32 Water NEW - 300,000 - - - - - 300,000 32 Water NEW - - 500,000 - - - - 500,000 32 Water NEW - - - 500,000 - - - 500,000 32 Water NEW - - - 500,000 - - - 500,000 32 Water NEW - - - - - 300,000 - 300,000 32 Water 72120B Balance 650,000 - - - - - - 650,000 32 Water 72119D Balance 50,000 - 3,000,000 3,000,000 - - - 6,050,000 32 Water 72120C Balance 3,000,000 - 3,000,000 - - - - 6,000,000 32 Water 72120D Balance 100,000 - - - - - - 100,000 32 Water NEW - - - 360,000 - - - 360,000 32 Water NEW - - 200,000 - - 3,000,000 - 3,200,000 32 Water 72120E Balance 149,701 - - - - - - 149,701 32 Water NEW Balance - - - - 275,000 275,000 - 550,000 32 Water 72121E 150,000 - - - - - - 150,000 Total Water -$ 10,825,734$ 300,000$ 7,200,000$ 4,860,000$ 3,775,000$ 4,075,000$ -$ 31,035,734$ 33 Electric 73017A Balance 1,000,000$ 100,000$ 100,000$ 100,000$ -$ -$ -$ 1,300,000$ 33 Electric 73017B Balance 854,702 - - - - - - 854,702 33 Electric 73019B Balance 989,252 - - - - - - 989,252 33 Electric NEW - 200,000 200,000 200,000 200,000 200,000 - 1,000,000 24 Public Benefit 73919A Balance 400,000 300,000 300,000 300,000 - - - 1,300,000 23 CA Climate NEW - 200,000 - - - - - 200,000 24 Public Benefit NEW - 100,000 - - - - - 100,000 Total Electric -$ 3,243,954$ 600,000$ 600,000$ 600,000$ 200,000$ 200,000$ -$ 5,443,954$ Light & Water Total -$ 33,316,569$ 900,000$ 8,550,000$ 6,210,000$ 3,975,000$ 4,275,000$ -$ 57,226,569$ Electric Vehicle Charging Infrastructure Solar Shade Structure Electric Pole Replacements Electric Line Replacements & Extensions Kirkwall Substation Facility Improvements Azusa Substation Facility Improvements Municipal Facilities LED Light Replacement Gladstone Yard Asphalt Repaving Sierra Madre Reservoir Design & Build Tank Mixer For 1023 Reservoir Membrane Filter Replacements SCADA Installation at Pressure Reducing Stations Security Improvements Lower 715 Zone Main Replacement W-356 North Reservoir Rehabilitation W-277 Cypress Transmission Replacement Well Rehabilitation Program-Well 8 Well Rehabilitation Program-Well 4 Well Rehabilitation Program-Well 3 Well Rehabilitation Program-Well 11 Well Rehabilitation Program-Well 10 W-354 Triangle Flow Control Structure South Reservoir Design & Build W-265B 590 Transmission Replacement Total 5 Year Project Adopted Total Request Including Prior Year(s) FY 2020-21 Budget and Prior Year(s) Actuals FY 2021-22 Budget Adopted Water Main and Large Meter Replacements FY 2022-23 Budget Adopted FY 2023-24 Budget Adopted FY 2024-25 Budget Adopted FY 2025-26 Budget Adopted CS3 CIS Upgrade Advanced Metering Infrastructure (AMI) Building Security Improvements Building Energy Efficiency Improvements Fund Division Project #Project Title FY 2020-21 Estimated Carryover to FY 2022 312 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7142 Computer Equipment $0 $0 $750,000 $750,000 $1,500,000 $0 $0 $0 $0 $0 $750,000 $750,000 $0 $0 $0 $1,500,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 Y Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 32 Water Fund Reserve $0 0 $375,000 $375,000 $0 $0 $0 $750,000 33 Electric Fund Reserve $0 $0 $375,000 $375,000 $0 $0 $0 $750,000 $0 $0 $0 $0 $750,000 $750,000 $0 $0 $0 $1,500,000Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: This project seeks to upgrade the current Customer Information System (CIS). Cost includes business process analysis, project management, updated connectivity with existing interfaces, data conversion, configuration and testing, training and documentation, reporting, hardware and installation, full implementation, simulation, cutover and post go-live support. Justification/Linkage to Council Goals: The CIS is a very critical system for the utility. The CIS is utilized to maintain customer records, water/electric meter inventory data, billing, payment processing, work order management and utility revenue reporting. An upgrade to the fifteen year old system will provided enhanced system functionality, operational efficiency, and improved security. Total Estimated Cost:$1,500,000 Project Status:NEW Project Title:Customer Information System Upgrade Department Light & Water CIP Number NEW Division Consumer Services 313 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 6030 Overtime Pay $554 $554 6033 Overtime Pay $4,105 $4,105 6125 FICA $68 $68 6155 Worker's Comp $124 $124 6165 Unemployment $4 $4 7025 Overhead Expenses $1,573,463 $1,573,463 7099 Miscellaneous $492,618 $0 $0 $0 $0 $0 $492,618 7140 Equipment and Machinery $15,673,956 $0 $0 $0 $0 $0 $15,673,956 7143 Computer Software $1,041,990 $1,041,990 $18,786,881 $0 $0 $0 $0 $0 $0 $18,786,881 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 32 Water Fund Reserve $11,364,078 $0 $0 $0 $0 $0 $0 $11,364,078 33 Electric Fund Reserve $7,422,803 $0 $0 $0 $0 $0 $0 $7,422,803 $18,786,881 $0 $0 $0 $0 $0 $0 $18,786,881Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: This project proposes installation of an AMI fixed wireless network to read about 23,000 water meters remotely. Project will replace about 80% of water meters with new AMI "smart" meters and retrofit the remaining 20% of these meters with transceivers to communicate with the AMI network. This project will also replace about 16,000 electric meters which will also communicate with the wireless network. The project includes installation and configuration of hosted software to operate the AMI system. Justification/Linkage to Council Goals: This is a utilities modernization project which is intended to make operations more efficient by reading meters remotely and conducting other automated functions remotely, i.e., check reads, service shut-offs, and turn-ons. Numerous other benefits will result from this project, including enhanced leak detection, drought enforcement, and power outage management. In the long run, this project will result in greater water and energy conservation and better utility rate stability and control. Total Estimated Cost:$18,786,881 Project Status:In Progress Project Title:Advanced Metering Infrastructure Department Light & Water CIP Number 72118B (W) / 73018B (L)Division Consumer Services 314 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7125 Bldg/Minimum Imp/Remodel $200,000 $200,000 $0 $0 $0 $200,000 $0 $0 $0 $0 $0 $0 $200,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $14,400 $14,400 $0 $14,400 $0 $0 $0 $0 $0 $14,400 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 32 Water Fund Reserve $100,000 $100,000 33 Electric Fund Reserve $100,000 $100,000 $0 $0 $200,000 $0 $0 $0 $0 $0 $0 $200,000Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Live Camera Monitoring & Response for After Hours Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: This project seeks to protect the City's infrastructure and occupants from the increasing public safety threat. The security camera system will improve upon the existing analog cameras by providing digital IP cameras with proactive live monitoring and response service. Justification/Linkage to Council Goals: To enhance security camera system and implement entrance access control system for overall protection of City's critical infrastructure, L&W Administration Building, which provides vital utility services to the community. This supports the City Council's goal of enhancing and sustaining public facilities and infrastructure. Total Estimated Cost:$200,000 Project Status:In Progress Project Title:Building Security Improvement Department Light & Water CIP Number 72119A (W) & 73019A (L)Division Administration 315 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7125 Bldg/Minimum Imp/Remodel $260,000 $0 $260,000 $0 $0 $0 $260,000 $0 $0 $0 $0 $0 $0 $260,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total Energy Efficiency Imp for L&W Admin Building $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 24 Public Benefit Fund $260,000 $0 $0 $0 $0 $0 $0 $260,000 $0 $0 $0 $260,000 $0 $0 $0 $0 $0 $0 $260,000 Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Total Description of Improvements: This project will replace aging HVAC system for more reliable and energy efficient system which will save Light & Water money in emergency repairs. Other energy efficiency improvements such as: cool roof lining, smart thermostat, and reflective window coverings. Justification/Linkage to Council Goals: This project will replace outdated designs for more cost-effective and energy efficient systems to improve overall energy consumption of the L&W Administration Building, which provides vital utility services to the community. In addition, this project supports the City Council's goal of enhancing and sustaining public facilities and infrastructure. Total Estimated Cost:$260,000 Project Status:In Progress Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Project Title:Energy Efficiency Improvements Department Light & Water CIP Number 73920A Division Administration 316 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7145 Lines, Mains & Sewer $1,771,678 $0 $500,000 $500,000 $500,000 $500,000 $0 $3,771,678 $0 $0 $0 $1,771,678 $0 $500,000 $500,000 $500,000 $500,000 $0 $3,771,678 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 32 Water Fund $1,771,678 $0 $500,000 $500,000 $500,000 $500,000 $0 $3,771,678 $0 $0 $0 $1,771,678 $0 $500,000 $500,000 $500,000 $500,000 $0 $3,771,678Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: Project to replace/upgrade deteriorating, undersized and/or leaking water pipes and obsolete large meters and manifolds. To ensure a reliable and high quality water supply, portions of the distribution infrastructure must be replaced on a continuing basis. Unexpected leaks and outages prove troublesome for our customers and incur potential property damage and overtime exposure. Justification/Linkage to Council Goals: This project proposes to replace leaking and undersized water mains and large meters and manifolds, as needed, to provide sufficient and quality water service to ALW customers. This supports the City Council's goals to enhance and sustain public facilities and infrastructure as well as maintain core service levels to keep up with growing community requirements.Total Estimated Cost:$3,771,678 Project Status:Ongoing Project Title:Water Main and Large Meter Replacements Department Light & Water CIP Number 72115A Division Water 317 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7145 Lines, Mains & Sewer $3,000,000 $3,000,000 $0 $0 $0 $0 $0 $0 $0 $3,000,000 $0 $0 $3,000,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 32 Water $3,000,000 $3,000,000 $0 $0 $0 $0 $0 $0 $0 $3,000,000 $0 $0 $3,000,000 Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total Funding Funding Sources Description of Improvements: Mainline replacement project to upgrade deteriorating, undersized, and/or leaking water pipes. Azusa Light & Water has over 280 miles of water mains. To ensure a reliable and high quality water supply, portions of this infrastructure must to be replaced on a continuing basis. Unexpected leaks and outages prove troublesome for our customers and incur potential property damage and overtime exposure. This project proposes to complete mainline replacements in the Lower 715 Zone (lower Azusa & northern Covina & L.A. County). Justification/Linkage to Council Goals: This project proposes to replace aging water mains as needed to provide sufficient and quality water service to ALW customers. This supports the City Council's goals to enhance and sustain public facilities and infrastructure as well as maintain core service levels to keep up with growing community requirements. Total Estimated Cost:3,000,000$ Project Status:New Project Title:Lower 715 Zone Main Replacement Department Light & Water CIP Number New Division Water 318 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7130 Structures/Other $1,759,430 $0 $1,759,430 $0 $0 $0 $1,759,430 $0 $0 $0 $0 $0 $0 $1,759,430 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 32 Water $1,759,430 $0 $1,759,430 $0 $0 $0 $1,759,430 $0 $0 $0 $0 $0 $0 $1,759,430Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total Funding Funding Sources Description of Improvements: Azusa Light & Water owns 13 reservoirs which require periodic interior and exterior maintenance. North Reservoir is a 3 million gallon steel reservoir that was constructed in 1976. This project includes abandoning obsolete interior piping, replacing interior and exterior coating, replacing cathodic protection anodes, installing a new "flush type" manhole, and modernizing the fall protection systems. Justification/Linkage to Council Goals: Reservoir maintenance is required to ensure a reliable supply of drinking and fire fighting water for the community. It also satisfies the State Water Resources Control Board's requirements for safe drinking water storage. This project supports the City Council's goal to enhance and sustain public facilities and infrastructure. Total Estimated Cost:1,800,000$ Project Status:In Progress Project Title:W-356 North Reservoir Rehabilitation Department Light & Water CIP Number 72119B Division Water 319 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7145 Lines, Mains & Sewer $3,194,925 $3,194,925 $0 $0 $0 $3,194,925 $0 $0 $0 $0 $0 $0 $3,194,925 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 Y Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 32 Water Fund $3,194,925 $3,194,925 $0 $0 $0 $3,194,925 $0 $0 $0 $0 $0 $0 $3,194,925Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: This project includes the replacement of 4,300 linear feet of existing 24-inch riveted steel transmission main along Cypress Avenue and Azusa Avenue, as well as installing new butterfly valves along Azusa Ave and First Street. Justification/Linkage to Council Goals: Replacing the 100 year old existing water transmission main will provide a reliable supply for the 590 pressure zone. New valves are needed to isolate pipeline breaks and minimize the potential impact of the affected area. This project supports the City Council's goal to enhance and sustain public facilities and infrastructure. Total Estimated Cost:2,850,000$ Project Status:In Progress Project Title:W-277 Cypress Transmission Replacement Department Light & Water CIP Number 72116B Division Water 320 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7130 Structures/Other $300,000 $0 $300,000 $0 $0 $0 $0 $300,000 $0 $0 $0 $0 $0 $300,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 32 Water Fund $300,000 $0 $300,000 $0 $0 $0 $0 $300,000 $0 $0 $0 $0 $0 $300,000Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total Funding Funding Sources Description of Improvements: Azusa Light & Water's eleven active wells require regular preventive maintenance to ensure water supply reliability. Well 7 has been identified as inefficient, resulting in low production. This project includes rehabilitating the pump, motor, motor control center, sensory controls, building, and applicable appurtenances. Justification/Linkage to Council Goals: Preventative well rehabilitation is required to maintain water supply reliability and efficiency. This is in harmony with the City Council's goals of enhancing and sustaining public facilities and infrastructure. Total Estimated Cost:$300,000 Project Status:New Project Title:Well Rehabilitation Program - Well 8 Department Light & Water CIP Number New Division Water 321 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7130 Structures/Other $500,000 $0 $500,000 $0 $0 $0 $0 $0 $500,000 $0 $0 $0 $0 $500,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 32 Water Fund $500,000 $0 $500,000 $0 $0 $0 $0 $0 $500,000 $0 $0 $0 $0 $500,000Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total Funding Funding Sources Description of Improvements: Azusa Light & Water's eleven active wells require regular preventive maintenance to ensure water supply reliability. Well 4 has been identified as inefficient, resulting in low production. This project includes rehabilitating the pump, motor, motor control center, sensory controls, building, and applicable appurtenances. Justification/Linkage to Council Goals: Preventative well rehabilitation is required to maintain water supply reliability and efficiency. This is in harmony with the City Council's goals of enhancing and sustaining public facilities and infrastructure. Total Estimated Cost:$500,000 Project Status:New Project Title:Well Rehabilitation Program - Well 4 Department Light & Water CIP Number New Division Water 322 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7130 Structures/Other $0 $500,000 $500,000 $0 $0 $0 $0 $0 $0 $500,000 $0 $0 $0 $500,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 32 Water Fund $500,000 $500,000 $0 $0 $0 $0 $0 $0 $500,000 $0 $0 $0 $500,000Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total Funding Funding Sources Description of Improvements: Azusa Light & Water's eleven active wells require regular preventive maintenance to ensure water supply reliability. Well 3 has been identified as inefficient, resulting in low production. This project includes rehabilitating the pump, motor, motor control center, sensory controls, building, and applicable appurtenances. Justification/Linkage to Council Goals: Preventative well rehabilitation is required to maintain water supply reliability and efficiency. This is in harmony with the City Council's goals of enhancing and sustaining public facilities and infrastructure. Total Estimated Cost:500,000$ Project Status:New Project Title:Well Rehabilitation Program - Well 3 Department Light & Water CIP Number New Division Water 323 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7130 Structures/Other $0 $500,000 $0 $500,000 $0 $0 $0 $0 $0 $0 $0 $500,000 $0 $0 $500,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 32 Water Fund $500,000 $0 $500,000 $0 $0 $0 $0 $0 $0 $0 $500,000 $0 $0 $500,000Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total Funding Funding Sources Description of Improvements: Azusa Light & Water's eleven active wells require regular preventive maintenance to ensure water supply reliability. Well 11 has been identified as inefficient, resulting in low production. This project includes rehabilitating the pump, motor, motor control center, sensory controls, building, and applicable appurtenances. Justification/Linkage to Council Goals: Preventative well rehabilitation is required to maintain water supply reliability and efficiency. This is in harmony with the City Council's goals of enhancing and sustaining public facilities and infrastructure. Total Estimated Cost:500,000$ Project Status:New Project Title:Well Rehabilitation Program - Well 11 Department Light & Water CIP Number New Division Water 324 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7130 Structures/Other $0 $300,000 $300,000 $0 $0 $0 $0 $0 $0 $0 $0 $300,000 $0 $300,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 32 Water Fund $300,000 $300,000 $0 $0 $0 $0 $0 $0 $0 $0 $300,000 $0 $300,000Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total Funding Funding Sources Description of Improvements: Azusa Light & Water's eleven active wells require regular preventive maintenance to ensure water supply reliability. Well 10 has been identified as inefficient, resulting in low production. This project includes rehabilitating the pump, motor, motor control center, sensory controls, building, and applicable appurtenances. Justification/Linkage to Council Goals: Preventative well rehabilitation is required to maintain water supply reliability and efficiency. This is in harmony with the City Council's goals of enhancing and sustaining public facilities and infrastructure. Total Estimated Cost:300,000$ Project Status:New Project Title:Well Rehabilitation Program - Well 10 Department Light & Water CIP Number New Division Water 325 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7145 Line, Mains & Sewer $650,000 $650,000 $0 $0 $0 $650,000 $0 $0 $0 $0 $0 $0 $650,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 32 Water Fund $650,000 $650,000 $0 $0 $0 $650,000 $0 $0 $0 $0 $0 $0 $650,000Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: This project proposes the design and construction of an automated 24" flow control valve, which regulates flow from Wells 2 and 3, Hsu Reservoir, and the Hsu Filtration Plant into Sierra Madre Reservoir. It includes the installation of a Supervisory Control and Data Acquisition system and power for remote control by the Water System Operators.Justification/Linkage to Council Goals: This project will increase the efficiency of our operations to move water from multiple sources into the distribution system. This corresponds with the City Council's goal to enhance and sustain public facilities and infrastructure. Total Estimated Cost:$650,000 Project Status:In Progress Project Title:W-354 Triangle Flow Control Structure Department Light & Water CIP Number 72120B Division Water 326 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7130 Structures/Other $50,000 $3,000,000 $3,000,000 $0 $6,050,000 $0 $0 $0 $50,000 $0 $3,000,000 $3,000,000 $0 $0 $0 $6,050,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 32 Water $50,000 $0 $3,000,000 $3,000,000 $0 $0 $6,050,000 $0 $0 $0 $50,000 $0 $3,000,000 $3,000,000 $0 $0 $0 $6,050,000Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total Funding Funding Sources Description of Improvements: Azusa Light & Water completed designs and specifications for a new 4 million gallon reservoir to replace a 90+ year old deteriorating 2.5 million gallon concrete tank. This project funds the design update and replacement of the reservoir, which will ensure a reliable and safe drinking water supply for decades. Justification/Linkage to Council Goals: The existing concrete South Reservoir is leaking and has exceeded its design life. The replacement of this tank supports the City Council's goal of enhancing and sustaining public facilities and infrastructure. Total Estimated Cost:$6,050,000 Project Status:Ongoing Project Title:South Reservoir Design and Build Department Light & Water CIP Number 72119D Division Water 327 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7145 Lines, Mains & Sewer $3,000,000 $0 $3,000,000 $6,000,000 $0 $0 $0 $3,000,000 $0 $3,000,000 $0 $0 $0 $0 $6,000,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 32 Water $3,000,000 $0 $3,000,000 $6,000,000 $0 $0 $0 $3,000,000 $0 $3,000,000 $0 $0 $0 $0 $6,000,000Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: This project involves replacing an 18-inch transmission main under Big Dalton Wash and replacing undersized 4 and 6-inch mains with standard 8-inch water mains in the area. This replacement will improve fire flow protection and increase reliability. Justification/Linkage to Council Goals: This project will procure technical assistance to develop design documents and fund the installation of new water mains in the City of Covina, on streets, including: Cypress, Brookport, Bellbrook, Benwood, Roxburgh, Benbow and Vincent Avenue. This supports the City Council's goal to enhance and sustain public facilities and infrastructure. Total Estimated Cost:$6,000,000 Project Status:Carryover Project Title:W-265B 590 Transmission Replacement Department Light & Water CIP Number 72120C Division Water 328 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7125 Bldgs/Min Improvements/Remod $100,000 $100,000 $0 $0 $0 $100,000 $0 $0 $0 $0 $0 $0 $100,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 Y Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 32 Water $100,000 $100,000 $0 $0 $0 $100,000 $0 $0 $0 $0 $0 $0 $100,000 Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: This project proposes to add access control and security cameras viewing office, chemical and warehouse entry points along with a camera and intercom system at the front gates of the Hsu Filtration Plant and Gladstone Yard. Justification/Linkage to Council Goals: This project corresponds with the City Council's goals of enhancing and sustaining public facilities and infrastructure. Total Estimated Cost:100,000$ Project Status:In Progress Project Title:Security Improvements Department Light & Water CIP Number 72120D Division Water 329 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7125 Bldgs/Min Improvements/Remod $360,000 $0 $360,000 $0 $0 $0 $0 $0 $0 $360,000 $0 $0 $0 $360,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 32 Water $360,000 $0 $360,000 $0 $0 $0 $0 $0 $0 $360,000 $0 $0 $0 $360,000Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total Funding Funding Sources Description of Improvements: The Gladstone Yard houses the Water Distribution Section crew and equipment. On an almost daily basis, heavy equipment and vehicles enter and exit the yard moving material and personnel. The asphalt throughout the yard, which was installed in 1996, has reached the end of its useful life and is in need of replacement. Several large cracks have developed with large gaps in the asphalt posing tripping hazards. Minor repairs were completed several years ago, but have resurfaced. Justification/Linkage to Council Goals: This project corresponds with the City Council's goals of enhancing and sustaining public facilities and infrastructure. Total Estimated Cost:360,000$ Project Status:New Project Title:Gladstone Yard Asphalt Repaving Department Light & Water CIP Number New Division Water 330 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7130 Structures/Other $200,000 $3,000,000 $0 $3,200,000 $0 $0 $0 $0 $0 $200,000 $0 $0 $3,000,000 $0 $3,200,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 32 Water $200,000 $3,000,000 $0 $3,200,000 $0 $0 $0 $0 $0 $200,000 $0 $0 $3,000,000 $0 $3,200,000 Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total Funding Funding Sources Description of Improvements: Sierra Madre Reservoir is a 1.5 million gallon, semi-buried concrete tank constructed in 1904 and rehabilitated in 1977. The reservoir has reached the end of its useful life and is in need of replacement. This project proposes to design and construct a new replacement reservoir, adequately sized, to provide reliable water storage. Justification/Linkage to Council Goals: This project corresponds with the City Council's goals of enhancing and sustaining public facilities and infrastructure as well as maintaining core service levels to keep up with a growing community. Total Estimated Cost:3,200,000$ Project Status:New Project Title:Sierra Madre Reservoir Design & Build Department Light & Water CIP Number New Division Water 331 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7130 Structures/Other $149,701 $0 $149,701 $0 $0 $0 $149,701 $0 $0 $0 $0 $0 $0 $149,701 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 32 Water $149,701 $0 $149,701 $0 $0 $0 $149,701 $0 $0 $0 $0 $0 $0 $149,701 Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total Funding Funding Sources Description of Improvements: 1023 Reservoir is a 1.3 million gallon steel reservoir constructed in 2006 for the Rosedale housing development. This project proposes to install an active tank mixer inside the reservoir to improve circulation and water quality. Justification/Linkage to Council Goals: This project corresponds with the City Council's goals of enhancing and sustaining public facilities and infrastructure. Total Estimated Cost:100,000$ Project Status:In Progress Project Title:Tank Mixer for 1023 Reservoir Department Light & Water CIP Number 72120E Division Water 332 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7130 Structures/Other $275,000 $275,000 $0 $550,000 $0 $0 $0 $0 $0 $0 $0 $275,000 $275,000 $0 $550,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 32 Water $275,000 $275,000 $0 $550,000 $0 $0 $0 $0 $0 $0 $0 $275,000 $275,000 $0 $550,000Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total Funding Funding Sources Description of Improvements: The Hsu Water Filtration Plant utilizes (6) Memcor Microfiltration Membrane units in the water treatment process. Each unit is capable of treating up to 2 million gallons per day continuously. The design life of these units is 7-10 years, with the oldest units being installed in 2013. This project proposes to replace 2 units per year for 3 years until all units are exchanged. Justification/Linkage to Council Goals: The membrane filters are essential to the operation of the treatment plant. Methodical replacement will ensure the plant maintains reliable and efficient operation. This project corresponds with the City Council's goals of enhancing and sustaining public facilities and infrastructure. Total Estimated Cost:550,000$ Project Status:New Project Title:Membrane Filter Replacements Department Light & Water CIP Number New Division Water 333 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7130 Structures/Other $150,000 $0 $0 $150,000 $0 $0 $0 $150,000 $0 $0 $0 $0 $0 $0 $150,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 32 Water $150,000 $0 $0 $150,000 $0 $0 $0 $150,000 $0 $0 $0 $0 $0 $0 $150,000Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total Funding Funding Sources Description of Improvements: Azusa Light & Water currently operates and maintains 15 pressure reducing stations throughout the distribution system. These stations utilize specialized reducing valves to lower the pressure from the influent water to the discharge pressure zone. While these stations are manually checked and adjusted regularly, it is critical to the safety and operation of the water system for the Water Production Operators to have real time information on the status and pressure reads of each location. This project proposes to design and install Supervisory Control and Data Acquisition systems at each station and connect these assets to the existing control system. Justification/Linkage to Council Goals: This project corresponds with the City Council's goals of enhancing and sustaining public facilities and infrastructure. Total Estimated Cost:150,000$ Project Status:Carryover Project Title:SCADA Installation at Pressure Reducing Stations Department Light & Water CIP Number 72121E Division Water 334 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7145 Lines, Mains & Sewer $800,000 $100,000 $100,000 $100,000 $1,100,000 7120 Bldgs/Constc & Major Improv $200,000 $200,000 $0 $0 $1,000,000 $100,000 $100,000 $100,000 $0 $0 $0 $1,300,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 33 Electric Fund $1,000,000 $100,000 $100,000 $100,000 $0 $0 $1,300,000 $0 $0 $0 $1,000,000 $100,000 $100,000 $100,000 $0 $0 $0 $1,300,000Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: Underground and overhead line replacements, cable / conduit repairs needed for continued reliability of electric services provided to customers. Line extensions needed to serve new commercial / residential projects. Justification/Linkage to Council Goals: Utility system improvements needed for continued reliability of services provided to customers. Total Estimated Cost:1,000,000$ Project Status:Carryover - Ongoing construction of line extensions, repairs Project Title:Electric Line Replacements & Extensions Department Light & Water CIP Number 73017A Division Electric 335 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7120 Construction & Improvements $854,702 $0 $0 $0 $0 $0 $854,702 $0 $0 $0 $854,702 $0 $0 $0 $0 $0 $0 $854,702 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 Y Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 33 Electric Fund $854,702 $0 $0 $0 $0 $0 $854,702 $0 $0 $0 $854,702 $0 $0 $0 $0 $0 $0 $854,702Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: Recommended Kirkwall Substations improvements and expansion which include but not limited to power transformer upgrades, bus structures, security systems, circuit breakers, electrical system modeling and services data connections, SCADA upgrades and load redistribution related work. Justification/Linkage to Council Goals: Electric utility system improvements needed for continued reliability of electric services provided to customers. Total Estimated Cost:$854,702 Project Status:Carryover Project Title:Kirkwall Substation Facility Improvements Department Light & Water CIP Number 73017B Division Electric 336 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7120 Construction & Improvements $989,252 $0 $0 $989,252 $0 $0 $0 $989,252 $0 $0 $0 $0 $0 $0 $989,252 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 Y Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 33 Electric Fund $989,252 $0 $0 $0 $989,252 $0 $0 $0 $989,252 $0 $0 $0 $0 $0 $0 $989,252Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: Recommended Azusa Substations improvements and expansion which include but not limited to power transformer upgrades, bus structures, security systems, circuit breakers, electrical system modeling and services data connections, SCADA upgrades and load redistribution related work. Justification/Linkage to Council Goals: Electric utility system improvements needed for continued reliability of electric services provided to customers. Total Estimated Cost:$989,252 Project Status:In Progress Project Title:Azusa Substation Facility Improvements Department Light & Water CIP Number 73019B Division Electric 337 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7145 Lines, Mains & Sewer $0 $200,000 $200,000 $200,000 $200,000 $200,000 $1,000,000 $0 $0 $0 $0 $200,000 $200,000 $200,000 $200,000 $200,000 $0 $1,000,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 33 Electric Fund $0 $200,000 $200,000 $200,000 $200,000 $200,000 $1,000,000 $0 $0 $0 $0 $200,000 $200,000 $200,000 $200,000 $200,000 $0 $1,000,000Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: Electric Pole Replacements needed for continued reliability of electric services provided to customers. Justification/Linkage to Council Goals: Utility system improvements needed for continued reliability of services provided to customers. Total Estimated Cost:1,000,000$ Project Status:New Project Title:Electric Pole Replacements & Extensions Department Light & Water CIP Number New Division Electric 338 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7130 Structures/Other $400,000 $300,000 $300,000 $300,000 $1,300,000 $0 $0 $0 $400,000 $300,000 $300,000 $300,000 $0 $0 $0 $1,300,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 24 Public Benefits $400,000 $300,000 $300,000 $300,000 $0 $1,300,000 $0 $0 $0 $400,000 $300,000 $300,000 $300,000 $0 $0 $0 $1,300,000Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: Replace existing light fixtures with energy efficient LED lights at various locations. Justification/Linkage to Council Goals: Evaluate current lighting needs of municipal facilities and replace with Energy Efficient LED lights. Total Estimated Cost:$1,300,000 Project Status:In Progress Project Title:Municipal Facilities LED Light Replacements Department Light & Water CIP Number 73919A Division Electric 339 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7142 Structures/Other $0 $200,000 $0 $0 $200,000 $0 $0 $0 $0 $200,000 $0 $0 $0 $0 $0 $200,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 Y Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 24 CA Climate Change $0 $200,000 $0 $0 $0 $0 $0 $200,000 $0 $0 $0 $0 $200,000 $0 $0 $0 $0 $0 $200,000 Project Title:Electric Vehicle Charging Infrastructure Department Light & Water CIP Number NEW Division CA Climate Change Description of Improvements: This project seeks to install electric vehicle charging infrastructure in areas of the city to prepare and provide for the increase in demand for electric vehicle charging. Justification/Linkage to Council Goals: With state legislation increasing the amount of electric vehicles on the road and the demand for charging stations, the city will be able to provide this service to its residents and visitors. Total Estimated Cost:$200,000 Project Status:NEW Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources 340 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7142 Structures/Other $0 $100,000 $100,000 $0 $0 $0 $0 $100,000 $0 $0 $0 $0 $0 $100,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 Y Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 24 Public Benefit Fund $0 $100,000 $0 $0 $0 $0 $0 $100,000 $0 $0 $0 $0 $100,000 $0 $0 $0 $0 $0 $100,000 Project Title:Solar Shade Structure Department Light & Water CIP Number NEW Division Public Benefits Description of Improvements: This will install one solar shade structure that will provide shade to city residents and solar power at a city park to be determined. Justification/Linkage to Council Goals: The solar shade structure will be renewable energy which supports the city's sustainability goals and provides a shaded area for city residents. Total Estimated Cost:$100,000 Project Status:NEW Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources 341 FY 2022 - FY 2026 Capital Improvement Program (CIP) Budget 5-Year Project Request Economic & Community Development Tab No. 1 10 Econ Dev 62519A Balance 240,000$ 30,000$ -$ -$ -$ -$ 30,000$ 270,000$ Economic & Community Development Total -$ 240,000$ 30,000$ -$ -$ -$ -$ 30,000$ 270,000$ Fund Division Project(s) # Project Title FY 2020-21 Estimated Carryover to FY 2022 Total Request Including Prior Year(s) FY 2022-23 Budget Adopted FY 2020-21 Budget and Prior Year(s) Actuals FY 2021-22 Budget Adopted FY 2023-24 Budget Adopted FY 2024-25 Budget Adopted FY 2025-26 Budget Adopted Total 5 Year Project Adopted Tenant Improvements for The Promenade 342 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7125 Bldgs/Min Impr/Remodel $240,000 $30,000 $270,000 $0 $0 $0 $240,000 $30,000 $0 $0 $0 $0 $0 $270,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total -$91,907 -$140,618 -$144,837 -$149,182 -$153,657 -$900,219 -$1,580,420 $0 $0 -$91,907 -$140,618 -$144,837 -$149,182 -$153,657 -$900,219 -$1,580,420 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 46 Capital/Infrastructure Rplcmnt $240,000 $30,000 $270,000 $0 $0 $240,000 $30,000 $0 $0 $0 $0 $0 $270,000 Project Title:Tenant Improvements for The Promenade (890 The Promenade)Department Economic and Community Development CIP Number 62519A Division Economic Development Division Type of Expenditure Description of Improvements: The City acquired 8,200 SF of commercial property at The Promenade. The property consists of six (6) retail suites. As the landlord, the City is expected to provide a tenant improvement allowance to each of the retailers. The amount provided for each tenant will vary depending on the use, square footage and negotiated terms with the tenant. The improvements will allow tenants to reconfigure retail space to the needs of each particular tenant. Subsequent funds are budgeted in the event of new retailers.Justification/Linkage to Council Goals: The tenant improvement to the commercial property will support the City's goal of attracting new businesses and growing a stable economic base. The improvements will support revenues, goods and services provided to residents and create jobs. Total Estimated Cost:$270,000 Project Status:New Project Costs Activity Total New or Additional Impact on Operating Budget Funding Sources Total Lease Revenues Total IT acknowledges project and has considered potential operational impacts Funding 343 FY 2022 - FY 2026 Capital Improvement Program (CIP) Budget 5-Year Project Request Police Tab No. 1 10 Admin 31020A Balance 48,950$ 46,317$ -$ -$ -$ -$ 46,317$ 95,267$ 2 10 Admin 31020C Balance 10,000$ 49,938$ -$ -$ -$ -$ 49,938$ 59,938$ 3 10 Admin NEW -$ 51,090$ -$ -$ -$ -$ 51,090$ 51,090$ 4 10 Admin NEW -$ 45,000$ -$ -$ -$ -$ 45,000$ 45,000$ 5 10 Admin NEW -$ 18,523$ -$ -$ -$ -$ 18,523$ 18,523$ 6 10 Admin NEW Traffic and Lt. Offices Carpet -$ 10,500$ -$ -$ -$ -$ 10,500$ 10,500$ Police Total -$ 58,950$ 221,368$ -$ -$ -$ -$ 221,368$ 280,318$ Fire Alarm Control Panel Administaration Carpet Building Exterior Painting Building Interior Paintint Records Security Barrier Total 5 Year Project Adopted Total Request Including Prior Year(s) FY 2020-21 Budget and Prior Year(s) Actuals FY 2021-22 Budget Adopted FY 2022-23 Budget Adopted FY 2023-24 Budget Adopted FY 2024-25 Budget Adopted FY 2025-26 Budget AdoptedFund Division Project(s) # Project Title FY 2020-21 Estimated Carryover to FY 2022 344 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7125 Bldg/Minimum Imp/Remodel $48,950 $46,317 $95,267 $0 $0 $0 $48,950 $46,317 $0 $0 $0 $0 $0 $95,267 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 46 Capital/Infrastructure Rplcmnt $48,950 $46,317 $95,267 $0 $0 $0 $48,950 $46,317 $0 $0 $0 $0 $0 $95,267Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: Paint exterior of Police Department building. Justification/Linkage to Council Goals: Building exterior paint is about 22 years old and is in need of being repainted. Total Estimated Cost:$95,267 Project Status:Carryover Project Title:Building Exterior Painting Department Police CIP Number 31020A Division Administration 345 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7125 Bldg/Minimum Imp/Remodel $10,000 $49,938 $59,938 $0 $0 $0 $10,000 $49,938 $0 $0 $0 $0 $0 $59,938 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 46 Capital/Infrastructure Rplcmnt $10,000 $49,938 $59,938 $0 $0 $0 $10,000 $49,938 $0 $0 $0 $0 $0 $59,938Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: Paint interior of building (offices, conference rooms, restrooms, etc.). Justification/Linkage to Council Goals: Police station interior is in need of painting. Total Estimated Cost:$59,938 Project Status:Carryover Project Title:Building Interior Painting Department Police CIP Number 31020C Division Administration 346 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7120 Construction/Improvements $51,090 $51,090 $0 $0 $0 $0 $51,090 $0 $0 $0 $0 $0 $51,090 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 46 Capital/Infrastructure Rplcmnt $51,090 $51,090 $0 $0 $0 $0 $51,090 $0 $0 $0 $0 $0 $51,090Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: New bullet resistant security barriers and construction of new office in Records area. Justification/Linkage to Council Goals: Replace damaged and worn out security barriers. Total Estimated Cost:$51,090 Project Status:New Project Title:Records Security Barriers/Office Department Police CIP Number NEW Division Administration 347 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7125 Bldg/Minimum Imp/Remodel $45,000 $45,000 $0 $0 $0 $0 $45,000 $0 $0 $0 $0 $0 $45,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 46 Capital/Infrastructure Rplcmnt $0 $45,000 $0 $0 $0 $0 $45,000 $0 $0 $0 $0 $45,000 $0 $0 $0 $0 $0 $45,000Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: Fire Alarm Control Panel Replacement Justification/Linkage to Council Goals: Replace fire alarm control panel due to being outdated and non-repairable Total Estimated Cost:$45,000 Project Status:New Project Title:Fire Alarm Control Panel Department Police CIP Number NEW Division Administration 348 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7125 Bldg/Minimum Imp/Remodel $18,523 $18,523 $0 $0 $0 $0 $18,523 $0 $0 $0 $0 $0 $18,523 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 46 Capital/Infrastructure Rplcmnt $18,523 $18,523 $0 $0 $0 $0 $18,523 $0 $0 $0 $0 $0 $18,523Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: Install new carpet in PD Admin Area Justification/Linkage to Council Goals: Carpet is over 12 years old and showing wear and tear Total Estimated Cost:18,523$ Project Status:New Project Title:Admin. Carpet Department Police CIP Number NEW Division Administration 349 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7125 Bldg/Minimum Imp/Remodel $10,500 $10,500 $0 $0 $0 $0 $10,500 $0 $0 $0 $0 $0 $10,500 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 46 Capital/Infrastructure Rplcmnt $10,500 $10,500 $0 $0 $0 $0 $10,500 $0 $0 $0 $0 $0 $10,500Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: Install new carpet in Traffic Division and 2 Lt. Offices Justification/Linkage to Council Goals: Carpet is over 12 years old and showing wear and tear Total Estimated Cost:10,500$ Project Status:New Project Title:Carpet Traffic/2 Lt. Offices Department Police CIP Number NEW Division Administration 350 FY 2022 - FY 2026 Capital Improvement Program (CIP) Budget 5-Year Project Request Public Works Tab No. 1 4/10/13/16 Eng 66116A/66116B Balance 684,545 440,000 - - - - 440,000 1,124,545 2 17 Eng 66218A Balance 119,299 1,110,000 - - - - 1,110,000 1,229,299 3 4/28 Eng 66218B Balance 1,078,629 545,111 - - - - 545,111 1,623,740 4 3/13/17/28 Eng 66117C/66117I/66 117J/66121C/6611 8C Balance 8,329,686 - - - - - - 8,329,686 7 28 Eng NEW - 115,000 - - - - 115,000 115,000 8 10/49 Eng 66619B Balance - 175,000 - - - - 175,000 175,000 22 53 Parks 42021A Balance 220,146 - - - - - - 220,146 23 53 Parks 42021B Balance 167,277 - - - - - - 167,277 24 19 Parks NEW - 20,000 - - - - 20,000 20,000 10 15/39 Eng 66619C Balance 20,545 840,000 - - - - 840,000 860,545 11 5 Eng 66619D Balance 40,000 - 790,000 - - - 790,000 830,000 12 5 Eng 66120A Balance 1,300,000 - - - - - - 1,300,000 13 13 Eng 66113B/66120B/6 6121B Balance 1,184,711 - - - - - - 1,184,711 14 5 Eng 66120C Balance 170,000 - - - - - - 170,000 15 46 Fac NEW - 60,000 - - - - 60,000 60,000 26 19 Parks 42020A Balance 30,000 - - - - - - 30,000 33 5 Parks 66121A Balance 820,000 - - - - - - 820,000 34 18 Eng 602093 Balance 137,577 - - - - - - 137,577 37 46 Fac NEW - 300,000 - - - - - 300,000 Public Works Total -$ 14,302,415$ 3,605,111$ 790,000$ -$ -$ -$ 4,095,111$ 18,697,526$ Total Request Including Prior Year Alosta Avenue Street Improvements Foothill Boulevard Pavement Rehabilitation FY 2022-23 Budget Adopted New Drinking Fountains Parking Lots Pavement Resurfacing Gladstone Street Pavement Rehabilitation Alley Pavement Rehabilitation Arrow Highway Street Improvements Traffic Management System Industrial Roads Pavement Rehabilitation Azusa Avenue Pavement Rehabilitation Citywide Sidewalk Improvements Total 5 Year Project Adopted FY 2021-22 Budget Adopted FY 2023-24 Budget Adopted Bus Stop Improvements FY 2020-21 Budget and Prior Year(s) ActualsFund(s) Division Project(s) # Project Title FY 2020-21 Estimated Carryover to FY 2022 FY 2024-25 Budget Adopted FY 2025-26 Budget Adopted New Playground Equipment (MPK) with Shade Cover New Playground Equipment (VPK) with Shade Cover Picnic Shelter at Edward's Park Residential Resurfacing Project CDBG Sidewalk Improvements Downtown Improvements Wrought Iron Fencing at Pioneer Park 351 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total Design $40,000 $40,000 7172 Paved Streets $660,000 $360,000 $1,020,000 6399 Inspection/Const. Mgmt.$24,545 $40,000 $64,545 $0 $684,545 $440,000 $0 $0 $0 $0 $0 $1,124,545 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 16 STPL $660,000 $660,000 4 Measure M $40,000 $40,000 10 General Fund $40,000 $40,000 13 Utility Mitigation $24,545 $360,000 $384,545 $684,545 $440,000 $0 $0 $0 $0 $0 $1,124,545Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: Rehabilitate pavement on Alosta Avenue from Citrus Avenue to Barranca Avenue. Justification/Linkage to Council Goals: The street segment is deteriorating and in need of improvement. Total Estimated Cost:$1,124,545 Project Status:Carryover - In Design Project Title:Alosta Avenue Street Improvements Department Public Works CIP Number 66116A/66116B Division Engineering 352 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7120 Construction/Improvements $119,299 $119,299 $0 $0 $0 $119,299 $0 $0 $0 $0 $0 $0 $119,299 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 17 Prop C $119,299 $1,110,000 $1,229,299 $0 $0 $0 $119,299 $1,110,000 $0 $0 $0 $0 $0 $1,229,299Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: Rehabilitate the pavement on Foothill Boulevard from Orange Avenue to Alosta Avenue. Justification/Linkage to Council Goals: The pavement is deteriorating and in need of repair. Total Estimated Cost:$1,229,299 Project Status:Carryover - In Design Project Title:Foothill Boulevard Pavement Rehabilitation Department Public Works CIP Number 66218A Division Engineering 353 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7120 Construction/Improvements $1,078,629 $545,111 $1,623,740 $0 $0 $0 $1,078,629 $545,111 $0 $0 $0 $0 $0 $1,623,740 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 4 Measure M $1,078,629 $1,078,629 28 HSIP $545,111 $545,111 $0 $0 $1,078,629 $545,111 $0 $0 $0 $0 $0 $1,623,740Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: Rehabilitate various pavement segments on Arrow Highway. Justification/Linkage to Council Goals: The pavement is deteriorating and in need of repair. Total Estimated Cost:$1,623,740 Project Status:Carryover - In Design Project Title:Arrow Highway Street Improvements Department Public Works CIP Number 66218B Division Engineering 354 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7040 Contributions $56,374 $56,374 7120 Construction/Improvements $8,272,327 $8,272,327 6003 Salaries $985 $985 $0 $8,329,686 $0 $0 $0 $0 $0 $0 $8,329,686 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 Y Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 28 CFP Prop C Grant $3,304,064 $3,304,064 3 Measure R Bond Proceeds $2,645,923 $2,645,923 28 MSRC Complete Streets Grant $496,497 $496,497 17 Prop C $708,850 $708,850 13 Utility Mitigation $1,174,352 $1,174,352 $8,329,686 $0 $0 $0 $0 $0 $0 $8,329,686Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: The project proposes traffic signal improvements and modifications at several significant signalized intersections throughout the City. These improvements include new radios, controllers, wiring, communication equipment, countdown pedestrian heads, signal poles, vehicle heads, video detection, and a centralized traffic management control system. Justification/Linkage to Council Goals: The project proposes to alleviate traffic congestion, improve traffic safety, reduce travel times, and reduce pollution. Total Estimated Cost:$8,329,686 Project Status:Complete Project Title:Traffic Management System Department Public Works CIP Number 66117C/66117I/66117J/66121C/66118C Division Engineering 355 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7120 Construction/Improvements $0 $115,000 $115,000 $0 $0 $0 Total $0 $115,000 $0 $0 $0 $0 $0 $115,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 28 TDA $0 $115,000 $115,000 $0 $0 $0 $0 $115,000 $0 $0 $0 $0 $0 $115,000 Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Total Description of Improvements: Remove and replace sidewalk throughout the City in conformance with ADA guidelines. Justification/Linkage to Council Goals: The proposed sidewalk improvements will eliminate trip hazards and provide accessible paths in compliance with ADA guidelines. Total Estimated Cost:$115,000 Project Status:Carryover - In Design Project Costs Activity New or Additional Impact on Operating Budget Type of Expenditure Project Title:Citywide Sidewalk Improvements Department Public Works CIP Number NEW Division Engineering 356 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7120 Construction/Improvements $175,000 $175,000 $0 $0 $0 $0 $175,000 $0 $0 $0 $0 $0 $175,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 49 PW Endowment $75,000 $75,000 10 Facilities $100,000 $100,000 $0 $0 $0 $175,000 $0 $0 $0 $0 $0 $175,000Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: Parking lot pavement resurfacing for Police department, Women's Club, Scout Hall, and City Hall/Library. Justification/Linkage to Council Goals: The parking lot pavements are showing some wear and are in need of maintenance. Total Estimated Cost:$175,000 Project Status:New Project Title:Parking Lots Pavement Resurfacing Department Public Works CIP Number 66619B Division Facilities 357 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7120 Construction/Improvements $20,545 $840,000 $860,545 $0 $0 $0 $20,545 $840,000 $0 $0 $0 $0 $0 $860,545 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 15 Prop A $20,545 $800,000 $820,545 39 AB 939 $40,000 $40,000 $0 $0 $20,545 $840,000 $0 $0 $0 $0 $0 $860,545Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: Installation and/or replacement of bus stop amenities including shelters, benches, and trash receptacles. Justification/Linkage to Council Goals: Aesthetically enhance bus stops and improve transit comfort and experience. Total Estimated Cost:$860,545 Project Status:New Project Title:Bus Stop Improvements Department Public Works CIP Number 66619C Division Transportation 358 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7120 Construction/Improvements $40,000 $750,000 $790,000 7120 Construction Management $40,000 $40,000 $0 $40,000 $0 $790,000 $0 $0 $0 $0 $830,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 05 SB1 $40,000 $790,000 $830,000 $0 $0 $0 $40,000 $0 $790,000 $0 $0 $0 $0 $830,000 Project Title:Gladstone Street Pavement Rehabilitation Department Public Works CIP Number 66619D Division Engineering Description of Improvements: Rehabilitate pavement on Gladstone Street from Azusa Avenue to Heathdale Avenue. Justification/Linkage to Council Goals: The street segment is deteriorating and in need of improvement. Total Estimated Cost:$830,000 Project Status:New Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources 359 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7120 Construction/Improvements $1,300,000 $1,300,000 $0 $0 $0 $1,300,000 $0 $0 $0 $0 $0 $0 $1,300,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 05 SB1 Funds $1,300,000 $1,300,000 $0 $0 $0 $1,300,000 $0 $0 $0 $0 $0 $0 $1,300,000Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: Rehabilitate the pavement on several industrial streets including Loren Ave from Foothill Blvd to the end of the cul-de-sac, Coney Ave from Foothill Blvd to 8th St, Miller Ave from Foothill Blvd to Industrial St, Georgia Ave from Foothill Blvd to 8th St, and Industrial St from Coney Ave to Vernon Ave. Justification/Linkage to Council Goals: The street segment is deteriorating and in need of improvement. Total Estimated Cost:$1,300,000 Project Status:Complete Project Title:Industrial Roads Pavement Rehabilitation Department Public Works CIP Number 66120A Division Engineering 360 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7120 Construction/Improvements $50,000 $50,000 7170 Highways/Streets/Roadways $1,129,361 $1,129,361 6399 Professional Services $5,350 $5,350 $0 $1,184,711 $0 $0 $0 $0 $0 $0 $1,184,711 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 13 Utility Mitigation $1,184,711 $1,184,711 $0 $0 $0 $1,184,711 $0 $0 $0 $0 $0 $0 $1,184,711Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: Rehabilitate the pavement on Azusa Avenue from Arrow Highway to First Street Justification/Linkage to Council Goals: The street segment is deteriorating and in need of improvement. Total Estimated Cost:$1,184,711 Project Status:New Project Title:Azusa Avenue Pavement Rehabilitation Department Public Works CIP Number 66113B/66120B/66121B Division Engineering 361 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7120 Construction/Improvements $170,000 $170,000 $0 $0 $0 Total $170,000 $0 $0 $0 $0 $0 $0 $170,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 05 SB1 Funds $170,000 $170,000 $0 $0 $0 $170,000 $0 $0 $0 $0 $0 $0 $170,000 Description of Improvements: Rehabilitate the pavement on several alley bounded by 11th St. to the north, Crescent Dr. to the south, Orange Ave. to the west, and Angeleno Ave. to the east. Justification/Linkage to Council Goals: The alley segments are deteriorating and in need of improvement. Total Estimated Cost:$170,000 Project Status:Complete Project Title:Alley Pavement Rehabilitation Department Public Works CIP Number 66120C Division Engineering Project Costs Funding Funding Sources Total Activity New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts 362 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7120 Construction and Improvements $220,146 $220,146 $0 $0 $0 $220,146 $0 $0 $0 $0 $0 $0 $220,146 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 53 Measure A $220,146 $220,146 $0 $0 $0 $220,146 $0 $0 $0 $0 $0 $0 $220,146Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: Replacement of playground equipment at Memorial Park. Fabric shade to accompany new equipment. Justification/Linkage to Council Goals: Current equipment is (15) years old. Industry standard for lifespan of playground equipment is 12-15 years. This unit is pushing past all recommended standards. Council Goal Link: 5. Infrastructure. Total Estimated Cost:$220,146 Project Status:In Progress Project Title:New Playground Equipment (MPK) with Shade Cover Department Public Works CIP Number 42021A Division Park Operations 363 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7120 Construction and Improvements $167,277 $167,277 $0 $0 $0 $167,277 $0 $0 $0 $0 $0 $0 $167,277 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 53 Measure A $167,277 $167,277 $0 $0 $0 $167,277 $0 $0 $0 $0 $0 $0 $167,277Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: Replacement of equipment on playground at Veteran's Freedom Park. Fabric shade to accompany new equipment. Justification/Linkage to Council Goals: Current equipment is (15) years old. Industry standard for lifespan of playground equipment is 12-15 years. This unit is pushing past all recommended standards. Council Goal Link: 5. Infrastructure. Total Estimated Cost:$167,277 Project Status:In Progress Project Title:New Playground Equipment (VPK) with Shade Cover Department Public Works CIP Number 42021B Division Park Operations 364 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7120 Construction and Improvements $20,000 $20,000 $0 $0 $0 $0 $20,000 $0 $0 $0 $0 $0 $20,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 19 QUIMBY $20,000 $20,000 $0 $0 $0 $0 $20,000 $0 $0 $0 $0 $0 $20,000Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts r Funding Sources Description of Improvements: Purchase and installation of a metal © Channel picnic shelter for Edward's Park. The shelter will replicate others in the park system. Justification/Linkage to Council Goals: Shelter would provide haven from elements and be consistent with remainder of park system. Council Goal Link: 5. Infrastructure. Total Estimated Cost:$20,000 Project Status:New Project Title:Picnic Shelter at Edward's Park Department Public Works CIP Number NEW Division Park Operations 365 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7120 Construction and Improvements $30,000 $30,000 $0 $0 $0 $30,000 $0 $0 $0 $0 $0 $0 $30,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 19 Quimby $30,000 $30,000 $0 $0 $0 $30,000 $0 $0 $0 $0 $0 $0 $30,000Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: Purchase and installation of wrought iron fencing up on north east area of Pioneer Park, adjacent Rosedale Development. Justification/Linkage to Council Goals: Delineation and aesthetic improvements to area separating Rosedale from Pioneer Park, south of Sierra Madre Ave. Council Goal Link: 5. Infrastructure. Total Estimated Cost:$30,000 Project Status:New Project Title:Wrought Iron Fencing at Pioneer Park Department Public Works CIP Number 42020A Division Park Operations 366 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7120 Construction/Improvements $820,000 $820,000 $0 $0 $0 $820,000 $0 $0 $0 $0 $0 $0 $820,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 05 SB1 Funds $820,000 $820,000 $0 $0 $0 $820,000 $0 $0 $0 $0 $0 $0 $820,000Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: Rehabilitate the pavement on several residential streets in the south side of Azusa. Pavement rehabilitation includes Cape Seal and Slurry Seal options to prevent street from requiring more costly repairs. Streets TBD. Justification/Linkage to Council Goals: The street segment is deteriorating and in need of improvement. Total Estimated Cost:$820,000 Project Status:In Progress Project Title:Residential Resurfacing Project Department Public Works CIP Number 66121A Division Engineering 367 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 6345 Program Consultants $137,577 $137,577 $0 $0 $0 $137,577 $0 $0 $0 $0 $0 $0 $137,577 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 18 CDBG Funds $137,577 $137,577 $0 $0 $0 $137,577 $0 $0 $0 $0 $0 $0 $137,577Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: Install new sidewalk and update ADA Ramps near Azusa High School in census tract area. Justification/Linkage to Council Goals: CDBG Funding allows for new sidewalk in census tract areas and upgrades of ADA ramps Total Estimated Cost:$137,577 Project Status:Complete Project Title:CDBG Sidewalk Improvements Department Public Works CIP Number 602093 Division Engineering 368 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7125 Bldg/Minimum Imp/Remodel $300,000 $300,000 $0 $0 $0 $0 $300,000 $0 $0 $0 $0 $0 $300,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 46 Capital & Infrastructure Rplmnt $300,000 $300,000 $0 $0 $0 $0 $300,000 $0 $0 $0 $0 $0 $300,000 Project Title:Downtown Improvements Department Public Works CIP Number NEW Division Facilities Description of Improvements: Improve lighting and update outdoor furnishings and trash receptacles Justification/Linkage to Council Goals: Improve cleanliness of City's Downtown which helps attract more business and tourism Total Estimated Cost:$300,000 Project Status:New Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources 369 FY 2022 - FY 2026 Capital Improvement Program (CIP) Budget 5-Year Project Request Administration & Administrative Services Tab No. 1 46 Various NEW -$ 150,000$ -$ -$ -$ -$ 150,000$ 150,000$ Community Resources Total -$ -$ 150,000$ -$ -$ -$ -$ 150,000$ 150,000$ Total Request Including Prior Year(s) City Hall (North) Upgrade FY 2021-22 Budget Adopted FY 2022-23 Budget Adopted FY 2023-24 Budget Adopted FY 2024-25 Budget Adopted FY 2025-26 Budget Adopted Total 5 Year Project Adopted FY 2020-21 Budget and Prior Year(s) ActualsFund Division Project(s) # Project Title FY 2020-21 Estimated Carryover to FY 2022 370 Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 7125 Bldg/Minimum Imp/Remodel $150,000 $150,000 $0 $0 $0 $150,000 $0 $0 $0 $0 $0 $150,000 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total $0 $0 $0 $0 $0 $0 $0 $0 $0 N Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Future Years Total 46 Capital & Infrastructure Rplmnt $150,000 $150,000 $0 $0 $0 $0 $150,000 $0 $0 $0 $0 $0 $150,000Total Project Costs Activity Total New or Additional Impact on Operating Budget Type of Expenditure Total IT acknowledges project and has considered potential operational impacts Funding Funding Sources Description of Improvements: City Hall North flooring, paint, and Finance workspace update. Justification/Linkage to Council Goals: Replace worn and outdated carpeting, create more efficient workspaces, and increase storage. Council Goal Link #5 Infrastructure. Total Estimated Cost:$150,000 Project Status:New Project Title:City Hall (North) Upgrade Department Administration & Administrative Services CIP Number NEW Division CM/Clerk/Finance 371 APPENDICES FY 2021/22 Adopted Budget CITY OF AZUSA 372 APPENDIX A:BUDGET ADOPTION RESOLUTION THIS PAGE INTENTIONALLY LEFT BLANK 373 374 375 APPENDIX B: GANN LIMITRESOLUTION THIS PAGE INTENTIONALLY LEFT BLANK 376 377 378 ANNUAL APPROPRIATIONS LIMIT CALCULATION FOR FISCAL YEAR 2021-22 Inflation Factor (selected higher of the following): Growth in the 5.73% State of California 1.0573 Factor Selected for California per Department of Calculation capita personal Finance income Growth in the 3.76% Hdl Coren &1.0376 Factor non-residential Cone assessed valuation due to new construction within the City Population Factor (selected higher of the following): City of Azusa -0.44% State of California 0.9956 Factor Selected for Department of Calculation Finance LA County -0.89% State of California 0.9911 Factor Department of Finance Annual Limits Calculation: Appropriations Limit for Fiscal Year 2020-21:359,616,930$ (A) Adjustment factors for Fiscal Year 2021-22: Inflation Factor (B)Population Factor (C) 1.0573 0.9956 Combined Factor (B times C) 1.05264788 0.05264788 (D) Adjustment for inflation and population (A times D): 18,933,069 Appropriations Limit for Fiscal Year 2021-22:378,549,999$ 379 APPROPRIATIONS SUBJECT TO THE ANNUAL LIMIT FOR FISCAL YEAR 2021-22 A. PROCEEDS OF TAXES Property Tax 13,129,662$ Non-Property Tax 24,910,888 Licenses and Permits 2,878,000 Intergovernmental Revenues 0 TOTAL PROCEEDS OF TAXES 40,918,550 B. EXCLUSION 0 C. NET INVESTED PROCEEDS OF TAXES 40,918,550 D. INTEREST ALLOCATION 365,500 E. APPROPRIATIONS SUBJECT TO LIMIT 41,284,050 F. APPROPRIATIONS LIMIT FOR FY 2021-22 (EXHIBIT A)378,549,999 G. FY 2021-22 APPROPRIATIONS OVER/(UNDER) LIMIT (337,265,949)$ 380 APPENDIX C: DESCRIPTION OF FUNDS GOVERNMENTAL FUNDS GENERAL FUND 10 General Fund – The General Fund is used to account for the general operations of the City such as Police, Administrative Services, Community Resources, etc. It is used to account for all financial resources except those required to be accounted for in another fund. SPECIAL REVENUE FUNDS Special revenue funds are used to account for revenues that are legally restricted to expenditures for particular purposes. 03 Measure R – This fund is used to account for restricted Measure R monies and related expenditures. 04 Measure M – This fund provides for the distribution and use of Local Return funds generated by Los Angeles County voters in 2016. Funds are primarily utilized for street and road maintenance and improvement projects. 05 Measure X SB-1 – This fund is to account for restricted State SB1 monies and related expenditures. 12 State Gasoline Tax – This fund accounts for Highway Users Tax funds received. The State imposes excise taxes on transportation fuels. Taxes on fuel used for motor vehicles are transferred to the Highways Users Tax Account and is apportioned to cities under population-based formulas contained in the State Streets and Highways code. These funds are used for street maintenance and construction. 13 Utility Mitigation – This fund is used to account for federal monies collected for utility mitigation activities. 14 Highway 39 – This fund is used to account for monies collected for Highway 39. 15 Proposition A – This fund is used to account for restricted Proposition A monies and related expenditures. 381 17 Proposition C – This fund is used to account for restricted Proposition C monies and related expenditures. 18 Community Development Block Grant – This fund accounts for grants received indirectly from the U.S. Department of Housing and Urban Development's Community Block Grant Program. The grant funds are used to provide housing rehabilitation loans to qualified homeowners and to provide support for community service organizations. 21 Senior Nutrition – This fund is used to account for grant monies received from the County of Los Angeles for the aging program and other related activities. 24 Public Benefit Program – This fund is used to account for monies related to the City's electric utility that are restricted for benefit programs. 26 Supplemental Law Enforcement – This fund is used to account for monies received as part of the State Supplemental Law Enforcement program that are restricted for public safety purposes. 27 Air Quality Improvement – This fund is used to account for monies received from the State and other sources that are restricted for air quality management activities. 28 Grants and Seizure Special Revenue Fund – To account for various federal, state, and local grants which the City receives. 29 Fire Safety – This fund is used to account for monies collected and restricted for fire safety activities. 37 Rosedale CFD Maintenance – This fund is used to account for maintenance activity for the Rosedale Community Development District. 39 AB939 Fees – This fund is used to account for restricted AB939 monies and related expenditures. 41 Employee Benefits – This fund is used to account for monies that have been committed by City Council to be set aside to provide funding for employee benefits. CAPITAL PROJECT FUNDS Capital project funds are used to account for the acquisition, construction and improvements to major capital facilities. 06 Rosedale Contribution Fund – This fund is used to account for activities related to the Rosedale district area. 382 07 Rosedale Traffic Mitigation – To account for traffic mitigation fees related to the Rosedale district area. 16 LACMTA – To account for activities related to the Los Angeles County Metro Transportation Authority. 19 Park In-Lieu – To account for park in lieu fees and related capital project expenditures. 49 Public Works Endowment – To account for capital project expenditures funded by donations and other monies restricted for public works projects. DEBT SERVICE FUNDS Debt service funds are used to account for the accumulation of resources for, and the payment of, general long-term debt principal, interest and related costs. 63 Mountain Cove – To account for debt service expenditures of debt issued in regards to Mountain Cove. 65 Rosedale – To account for debt service expenditures of debt issued for the Rosedale community district. 71 Public Financing Authority – To account for debt service expenditures of debt issued by the City of Azusa Public Financing Authority. PROPRIETARY FUNDS ENTERPRISE FUNDS Enterprise funds are used to account for the total costs of governmental facilities and services operated in a manner similar to private enterprises. These programs are entirely or predominantly self-supporting. 23 CA Climate Balancing – The fund was established as a balancing account to manage California Climate Change program revenue and expense realized from sales of Greenhouse Gas Allowances. 32 Water Fund – To account for the costs of labor and material used in the maintenance, construction, and consumption of water services within the City’s water service area. 33 Light Fund – To account for the costs of labor and materials used in the maintenance, construction, and consumption of electric services throughout the City. 383 34 Sewer/Wastewater Fund – To account for the costs of labor and material used in the maintenance, construction, and consumption of sewer services. 36 Refuse Fund – To account for the costs of labor and materials used in the maintenance, construction, and consumption of refuse services throughout the City. INTERNAL SERVICE FUNDS Internal Service Funds are used to finance and account for special activities and services performed by a designated department for other departments in the City on a cost reimbursement basis. 31 Consumer Service – To account for activities providing support to the City's enterprise activities. 42 Risk Management/Self Insurance – To account for claim and risk management activities. 48 IT Services – To account for the costs related to providing IT services to all City departments. FIDUCIARY FUNDS SUCCESSOR AGNECY FUNDS 87 Successor Agency – To account for property taxes that would have been redevelopment property tax increment had the Redevelopment Agency not been dissolved. The property taxes are distributed semi-annually by the County Auditor- Controller's Office and are used to pay enforceable obligations and Successor Agency administrative costs. This fund also accounts for all non-housing assets transferred from the dissolved Redevelopment Agency. 384 APPENDIX D: GLOSSARY & ACRONYMS A Accrual Basis of Accounting – Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of timing of related cash flows. Expenses emphasize the matching of the obligation to disburse economic resources (cash and all other assets causing a change in net assets) to the period in which the obligation was incurred by the City. Adopted Budget – The title of the budget following its formal adoption by resolution of the City Council. Appropriation – An authorization by the City Council to make expenditures/ expenses and to incur obligations for a specific purpose within a specific time frame. Assessed Valuation – A dollar value placed on real estate or other property by Los Angeles County as a basis for levying property taxes. Audit – An examination of City records and accounts by an independent, external source to check their validity and accuracy. B Balanced Budget – A budget in which projected revenues plus approved use of fund balance equals planned expenditures. Basis of Accounting – The method used for recognizing revenues and expenditures in the budget. Generally, the City uses the modified accrual basis for budgeting of all Governmental Funds and full accrual basis for Propriety Funds. Bond – A certificate of debt issued by a government or corporation guaranteeing payment of the original investment plus interest by a specified future date. Budget – A fiscal plan of financial operation listing an estimate of proposed applications or expenditures/expenses and the proposed means of financing them for a particular time period. The budget is proposed until it has been approved by the City Council through a series of study sessions and a formal budget hearing in June. Azusa’s fiscal year is July 1 through June 30. C Capital Expenditure – The non-recurring outlay of funds to acquire an asset generally having substantial cost and/or useful life. These are budgeted as either capital improvement or capital outlay. Capital Improvement Program – A financial plan of proposed capital improvement projects with single- and multiple-year capital expenditures. The Capital 385 Improvement Program plans for five years and is updated annually. Capital Outlay - A budget appropriation category for equipment having a unit cost of more than $5,000 and an estimated useful life of over five years. Capital Projects – Physical structural improvements with a cost of $5,000 or more and a useful life of five years or more. Examples include a new park or building. City Manager’s Transmittal Letter – A general discussion of the budget. The letter contains an explanation of principal budget items and summaries. D Debt Service – Payment of the principal and interest on an obligation resulting from the issuance of bonds, notes, or Certificates of Participation. Debt Service Requirements – The amount of money required to pay interest on outstanding debt and required contributions to accumulate monies for future retirement of term bonds. Deficit – An excess of expenditures or expenses over revenues (resources). Department – An organizational unit comprised of divisions or programs. It is the basic unit of service responsibility encompassing a broad mandate of related activities. Depreciation – The expiration of the useful life of a capital asset over a determined period of time attributable to wear and tear, deterioration, action of the physical elements, inadequacy and obsolescence. Also, the portion of the cost of a capital asset charged as an expense during a particular period. Division - A sub-section (or activity) within a department which furthers the objectives of the City Council by providing specific services or a product. E Encumbrances - A legal obligation to pay funds, the expenditure/expense of which has not yet occurred. They cease to be encumbrances when the obligations are paid or otherwise terminated. Enterprise Fund - A type of fund established for the total costs of governmental facilities and services operated in a manner similar to private enterprises. These programs are entirely or predominantly self-supporting. Expenditure - The actual spending of Governmental Funds set aside by an appropriation. Expense - The actual spending of Proprietary Funds (Enterprise and Internal Service Fund types) set-aside by an appropriation. Executive Team - The City’s Management team, consisting of the City Manager and the Director each City Department. F Fiscal Year - A twelve-month period of time to which a budget applies. In Azusa, it is July 1 through June 30. 386 Full-Time Equivalent Position (FTE) - A part- time position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a seasonal employee working four months, or 690 hours, would be equivalent to 0.3 of full-time position. Fund - An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created. Fund Balance - The amount of financial resources available for use. Generally, this represents the detail of all the annual operating surpluses and deficits since the fund’s inception. G Gann Appropriations Limit – Article XIII-B of the California State Constitution provides limits regarding the total amount of appropriations in any fiscal year from tax proceeds. General Fund - The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. This fund is used to offset the cost of the City's general operations. Departments financed by the General Fund include Police, Community Resources, Administrative Services, and others. General Obligation Bond - Bonds used for various purposes and repaid by the regular (usually via the General Fund) revenue raising powers of the City. Grant - Contributions, gifts of cash, or other assets from another governmental entity to be used or expended for a specific purpose, activity, or facility. An example is the Community Development Block Grant provided by the Federal Government. Greenhouse Gas Allowances (GHG) – Enacted by California Assembly Bill 32 are regulatory compliance instruments used to measure and determine an entity’s compliance with the state cap-and-trade program. I Internal Service Fund - Funds used to accumulate money to ensure adequate maintenance and replacement of a variety of durable capital goods, and/or to provide various internal services to other departments. M Materials, Supplies and Services – Operational expenditures/expenses which are ordinarily consumed within a fiscal year and which are not included in departmental inventories. Municipal Code - A book that contains the City Council approved ordinances currently in effect. The Code defines City policy with respect to areas such as planning, etc. O Objectives - The expected results or achievements of a budget activity. Operating Budget - Annual appropriation of funds for on-going program costs, including salaries and benefits, services and supplies, debt service, capital outlay, and capital improvements. Ordinance - A formal legislative enactment 387 by the City Council. It has the full force and effect of law within City boundaries unless pre-empted by a higher form of law. An Ordinance has a higher legal standing than a Resolution. P Performance Measures - Quantitative and/or qualitative measures of work performed related to specific departmental or program objectives. Public Financing Authority - The Public Financing Authority is a separate entity attached to the City which participates in public financing of City projects and activities. R Reimbursement - Payment of amount remitted on behalf of another party, department, or fund. Reserve - An account used to record a portion of the fund balance as legally segregated for a specific use. Resolution - A special order of the City Council which has a lower legal standing than an ordinance. Revenues - Amounts received for taxes, fees, permits, licenses, interest, intergovernmental sources, and other sources during the fiscal year. Revenue Bond - A type of bond usually issued to construct facilities. The bonds are repaid from the revenue produced by the operation of these facilities. S Salaries and Benefits - A budget category which generally accounts for full-time and temporary employees, overtime expenses, and all employee benefits, such as medical, dental, and retirement. Special Revenue Funds - This fund type collects revenues that are restricted by the City, State, or Federal Government as to how they may be spent. T Transfers - amounts transferred from one fund to another to assist in financing the services for the recipient fund. W Working Capital – The difference between the current assets and the current liabilities. It represents the operating liquidity available to the City on a day to day basis. 388 A AB – Assembly Bill ACEA – Azusa City Employee Association ADA – American with Disabilities Act AMMA – Azusa Middle Management Association APMA – Azusa Police Management Association APOA – Azusa Police Officers Association AQMD – Air Quality Management District AV – Assessed Value C CA - California CAFR – Comprehensive Annual Financial Report CalACT – California Association for Coordinated Transportation CAPP – Civilian Association of Police Personnel CCT – Closed Circuit Television CDBG – Community Development Block Grant CDV – Community Disaster Volunteer CEC – California Energy Commission CEMS – Continuous Emissions Monitoring System CEQA – California Environmental Quality Act CERT – Community Emergency Response Training CFRA – California Family Rights Act CIP – Capital Improvement Program CIS – Customer Information System CNG – Compressed Natural Gas COLA – Cost of Living Adjustment CPI – Consumer Price Index CPUC – California Public Utilities Commission CR – Community Resources Department CSMFO – California Society of Municipal Finance Officers CUP – Conditional Use Permit D DARE – Drug Abuse Resistance Education DDA – Disposition and Development Agreement DHS – Department of Health Services DMV – Department of Motor Vehicles DOT – Department of Transportation E EAC – Executive Advisory Board EAM – Enterprise Asset Management EAP – Employee Assistance Plan ECD – Economic & Community Development Department EEO – Equal Employment Opportunity EIR – Environmental Impact Report EOC – Emergency Operations Center 389 EPA – Environmental Protection Agency ERP – Enterprise Resource Planning F FCC – Federal Communication Commission FEMA – Federal Emergency Management Act FERC – Federal Energy Regulatory Commission FLSA – Fair Labor Standards Act FT – Full-time FTE – Full-time Equivalent FY – Fiscal Year G GAAP – Generally Accepted Accounting Principals GASB – Government Accounting Standards Board GFOA – Government Finance Officers Association GHG – Greenhouse Gas H HOV – High Occupancy Vehicles HUD – Housing and Urban Development I IBEW – International Brotherhood of Electrical Workers IIPP – Injury and Illness Prevention Program IT – Information Technology J JPA – Joint Power Authority L LACMT – Los Angeles County Metropolitan Transportation Authority LLC – Limited Liability Corporation L&W – Light and Water M MOU – Memorandum of Understanding MTA – Metropolitan Transportation Authority MWD – Metropolitan Water District N NIMS – National Incident Management System O OPEB – Other Post Employment Benefits P PARS – Public Agency Retirement System PEG – Public Education Government PERS – Public Employees’ Retirement PFA – Public Financing Authority PPI – Producers Prices Index PSA – Professional Services Agreement PT – Part-Time PW – Public Works R RACI – Residential Adjacent Commercial & Industrial Use 390 RDA – Redevelopment Agency (see SA) S SA – Successor Agency to the Redevelopment Department (see RDA) SB – Senate Bill SCAG – Southern California Association of Governments SCAQM – Southern California Air Quality Management District SCPPA – Southern California Public Power Authority SEIU – Service Employees International Union SEMS – Standardized Emergency Management System T TBD – To be determined TDA – Transportation Development Act TOT – Transient Occupancy Tax U UUT – Utility Users Tax 391 APPENDIX E: LONG-TERM DEBT CITY DEBT PROFILE The Finance Division actively monitors the City’s debt portfolio to ensure that adequate revenues exist to service debt and to identify opportunities to reduce debt service costs. According to the City of Azusa’s Comprehensive Annual Financial Report for the fiscal year ended June 30, 2021, total outstanding debt totaled $142,237,779. The following are some of the credit ratings maintained by the City: GOVERNMENTAL DEBT CITY DEBT 2016 TRIP Installment On March 17, 2016, California Communities issued Local Measure R Sales Tax Revenue (Installment Sale) Certificates of Participation (T.R.I.P. – Total Road Improvement Program) in the amount of $6,355,000 to the City of San Fernando ($2,785,000) and the City of Azusa ($3,570,000). The proceeds will be used to pay the costs of acquisition and construction of the Project and to pay the incidental costs and expenses related thereto as provided in the Trust Agreement. The certificates of participation mature in annual installments beginning on June 1, 2017 through June 1, 2039, in amounts ranging from $80,000 to $220,000. Interest ranges from 2.000% to 5.000% and is payable semi-annually on June 1 and December 1. The outstanding principal balance at June 30, 2020, was $3,170,000. Total Credit Rating Rating Agency FY 2021 FY 2021 FY 2021 2011 Sewer Installment Loan - 2,370,000 2,370,000 Not Rated N/A 2012 Electric Refunding Bond - 2,710,000 2,710,000 AA-S&P 2012 Water Refunding Bonds - 2,730,000 2,730,000 A3 Moody's 2015 Water Refunding Bonds - 41,475,000 41,475,000 A3 Moody's 2016 T.R.I.P Installment Sale 3,055,000 3,055,000 Not Rated N/A 2020 Pension Obligation Bonds 70,075,000 - 70,075,000 AA-S&P Total 73,130,000$ 49,285,000$ 122,415,000$ Outstanding Debt for the year ended June 30 Governmental Business Type Activities Activities 392 2020 Pension Obligation Bonds In September 2020, the City issued $70.1 million in general obligation bonds to pay off its Unfunded Accrued Liability. BUSINESS-TYPE DEBT WATER FUND 2012 WATER REFUNDING BONDS, SERIES A On May 23, 2012, the City issued $8,715,000 of 2012 Water System Refunding Revenue Bonds, Series A. The proceeds were primarily used to advance refund all of the City’s obligations in connection with the Financing Authority for Resource Efficiency of California Certificates of Participation, 2003 Series A, which was issued for capital improvements. The bonds are payable solely from the Water net revenues, and the City is not obligated to pay them except from the applicable Water net revenues. Serial bonds mature in annual installments beginning on July 1, 2013 through July 1, 2023, in amounts ranging from $310,000 to $955,000. Interest ranges from 2.000% to 5.000% and is payable semi-annually on July 1 and January 1. Year Ending June 30,Principal Interest Total 2022 120,000$ 109,194$ 229,19$ 2023 125,000 104,394 229,39 2024 130,000 99,384 229,38 2025 135,000 92,894 227,89 2026 140,000 86,144 226,14 2027-2031 810,000 335,218 1,145,21 2032-2036 950,000 194,750 1,144,75 2037-2039 645,000 42,250 687,25 Total 3,055,000$ 1,064,228$ 4,119,22$ Year Ending June 30,Principal Interest Total 2022 2,180,000$ 2,567,816$ 4,747,816$ 2023 2,865,000 1,885,942 4,750,942 2024 2,905,000 1,844,972 4,749,972 2025 2,950,000 1,798,436 4,748,436 2026 3,005,000 1,746,398 4,751,398 2027-2031 16,055,000 7,697,008 23,752,008 2032-2036 18,390,000 5,368,207 23,758,207 2037-2041 21,725,000 2,023,127 23,748,127 Total 70,075,000$ 24,931,907$ 95,006,907$ 393 2015 WATER SYSTEM REFUNDING BONDS On July 23, 2015, the City issued $47,740,000 of 2015 Water System Refunding Revenue Bonds. The proceeds were used to refinance all of the City’s obligations in connection with the Azusa Public Financing Authority Parity Revenue Bonds (Water System Capital Improvements Program) Series 2006, and pay costs of issuance incurred in connection with the issuance of the 2015 Bonds. The bonds are payable solely from the Water net revenues, and the City is not obligated to pay them except from the applicable Water net revenues. The refunding resulted in a difference between the reacquisition price and the net carrying amount of the old debt of $625,426, which is reported as a deferred outflow of resources in the accompanying financial statements and amortized over the remaining life of the refunded debt. The City completed the refunding to reduce its total debt service payments by $3,440,000 and to obtain an economic gain (difference between the present values of the old and new debt service payments) of $14,486,840. Serial bonds mature in annual installments beginning on July 1, 2016 through July 1, 2039, in amounts ranging from $1,150,000 to $3,035,000. Interest ranges from 3.000% to 5.000% and is payable semi-annually on July 1 and January 1. ELECTRIC BONDS 2012 ELECTRIC REFUNDING BONDS On May 23, 2012, the City issued $5,820,000 of 2012 Electric System Refunding Revenue Bonds, Series B. The proceeds were primarily used to advance refund all of the City’s obligations in connection with the Financing Authority for Resource Efficiency of California Certificates of Participation, Series B. The bonds are payable solely from the Electric net revenues, and the City is not obligated to pay them except from the applicable Electric net revenues. Serial bonds mature in annual installments beginning on July 1, 2017 through July 1, 2023, in amounts ranging from $650,000 to $930,000. Interest ranges from 2.000% to 5.000% and is payable semi-annually on July 1 and January 1. Year Ending June 30,Principal Interest 2022 865,000 114,875 2023 910,000 70,500 2024 955,000 23,875 Total 2,730,000$ 209,250$ Year Ending June 30,Principal Interest 2022 1,445,000 1,652,063 2023 1,520,000 1,577,938 2024 1,600,000 1,499,938 2025 1,680,000 1,417,938 2026 1,765,000 1,331,813 2027-2031 9,960,000 5,523,538 2032-2036 12,055,000 3,426,669 2037-2041 11,450,000 938,600 Total 41,475,000$ 17,368,494$ 394 SEWER BONDS 2011 SEWER INSTALLMENT On November 29, 2011, the City of Azusa entered into an installment Sale Agreement. with Capitol One Public Funding, LLC totaling $5,630,000. The proceeds were used to defease the 1994 Sewer System Certificates of Participation, which was used for improvements on the sewer system. The agreement specified the installments consisted of $1,490,000 of Series A installments and $4,140,000 of Series B installments. Series A was paid off August 2020. Year Ending June 30,Principal Interest 2022 875,000 69,231 2023 905,000 40,909 2024 930,000 13,950 Total 2,710,000$ 124,091$ Year Ending June 30,Principal Interest 2022 440,000 77,220 2023 455,000 61,110 2024 475,000 44,370 2025 490,000 27,000 2026 510,000 9,090 Total 2,370,000$ 218,790$ 395